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2-22-1982i OPEN SPACE AND RECREATION COMMISSION Minutes of Regular Meeting of February 22, 1982 The regular meeting was called to order at 7:35 at Brookview Community Center by Chairperson Jaffe. Commission members present were: Burmeister, Fuller, Johnson, Lyons, and Micks. Benson, Peterson, and Scanlon were absent. Also present were Chuck Corlett, Recreation Superintendent; Vern Hansen, Golf Operations Super- intendent; Todd Christiansen, Assistant Golf Operations Manager; Joanne Kosciolek, Program Supervisor; Robert Provost, Chairperson of the Brookview Solicitation Committee; and Debbie Halvorson, the new Secretary for the Commission. APPROVAL OF MINUTES Minutes of the meeting of January 25, 1982, were amended to correct the spelling of Burmeister. Lyons moved to approve the minutes as amended, seconded by Micks. Motion passed. INTRODUCTION OF SECRETARY Corlett introduced to the Commission Debbie Halvorson who will be the new Secretary to the Open Space and Recreation Commission. OLD BUSINESS 1. Policy for Facility Use by Teams and Institutional Use of Public Facilities Tabled until the March 22 meeting. NEW BUSINESS 1. Brookview Pool Fees - 1982 Corlett submitted a written recommendation for Brookview pool fees for the 1982 season. Fees to be $12 for indivi- dual passes, $24 for family passes, daily admissions to be $1 for adults and $.75 for children. (See Attachment A.) Burmeister moved that we recommend to the Council the increase of the fees for the use of the Brookview swimming pool. Motion seconded by Lyons. Motion passed unanimously. 2. Spring Brochure - Review Kosciolek reviewed for the Commission the various activi- ties planned for the spring recreation program. Minutes Page 2 February 22, 1982 3. Summer Recreation - Input Session Kosciolek reviewed the staffs planning for the upcoming summer recreation program and asked for additional input from the Commission members in the areas already being planned and new areas. Jaffe suggested that we find some activities for the 12-14 age group, such as a Theater group or track. It was also suggested that the current tennis program be expanded to include a class for 6-9 year olds. Kosciolek also informed the Commission of cooperative programs with neighboring communities and the Golden Valley Library. Corlett informed the Commission of upcoming meetings with the Sandburg track coaching staff to discuss track activi- ties. 4. Brookview Golf Fees — 1982 Hansen submitted a written recommendation of the proposed 1982 golf fees. (See Attachment B.) He stated that the fees are based on the needs of the course and our competi- tion. He compared each increase with the 1981 prices for the Commission and also explained the emphasis on trying to accommodate the 18 -hole golfer. Micks moved to recommend the following fee schedule for the 1982 season. Johnson seconded. Motion passed unanimously. 5. Community Center Update Robert Provost, Chairperson of the Solicitation Committee, informed the Commission of the progress of his Committee with the Community Center project. The Commission asked Provost questions concerning the plans for fund raising for such a project. Provost explained the many Solicitation Committee discussions concerning corpor- ate contributions and bonding and the combinations of the two. Micks asked if consideration had been given to Day Care facilities. Provost responded that the Committe has looked into Day Care and felt that the State requirements in- hibited the ability of this facility; and, therefore, the Committee was no longer pursuing this matter. Provost informed the Commission that the Solicitation Committee would be reporting to the Council on March 11 and asked everyone to come to this Council meeting concerning the Brookview Community Center. 1 Minutes Page 3 February 22, 1982 The Commission thanked Robert Provost for coming in to update them on the progress of his Committee. DEPARTMENT ITEMS 1. Brookview Golf Operation — Update Hansen and Christiansen discussed some changes in golf operations this year. Changes include: A. Only one patron card holder will be necessary to make reservations rather than the four as it has been in the past, in the hope of increasing the number of players on the golf course. Rates will be the same on weekends as on week days. B. Thirty new Yamaha golf carts have been leased. C. There will be an increase in locker rentals. D. We would like to open up the golf course more to the public rather than tournaments and leagues. E. The staff has been discussing with the Bullseye Golf Centers to supply pro shop merchandise for Brookview. In addition to the merchandise, the course will re- ceive additional benefits in the area of advertising and score cards. F. New carpeting will be put in the pro shop area, locker rooms, hallway and snack area. This will be paid for out of insurance monies that we received because of the water damage caused by the water heater break down. The walls will be repainted also. The counter will be put in the southwest corner of the pro shop. This will give a better view of the lst and 10th tee off. G. Improvements in the driving range operations include mechanical ball dispensers. Hopefully this will make the driving range a profitable area in 1982. H. Christiansen explained a new system for tee times for weekend play known as "flip-flop" which should speed up play. This system has golfers teeing off the 1st and 10th tee beginning at 6:30 for approximately a two hour time period and then no additional golfers are allowed to tee off for approximately 2 1/2 hours. This results in the ability to have 128 golfers per flip-flop. This can be repeated at 11:30 and 4:30. Minutes Page 4 February 22, 1982 I. Corlett reported that the signage budget has been increased this year. This should help to eliminate the confusion currently experienced by many golfers in the interior section of the golf course. 2. Preliminary — Capital Improvements Corlett distributed the City's current Capital Improvement Plan, Open Space Management Program, and the proposed Implementation Plan for Laurel Avenue Greenbelt and asked that the Commision review this matter for discussion of the Department's Capital Improvements Update which will be discussed at the March meeting. Jaffe asked Corlett to inform the Commission of the Liberty Carton landscaping requirement found during research for the Laurel Avenue landscaping program. Corlett responded that the Inspections Department had forwarded a document which was dated May 1977 that required Liberty Carton to do landscaping work on the north side of their property. 3. State Cuts Corlett informed the Commission that the affects of the State cuts will be a Department reorganization and some minor decreases in program areas. CHAIRPERSONS ITEMS Jaffe asked the Commission if they would like to conduct the elec- tion for Chairperson and Vice Chairperson at this meeting or wait until the March meeting. The Commission indicated concern that new Commission members would probably not have enough background to participate in elections; and, therefore, the elections could be conducted at this meeting. Jaffe opened nominations for Chairperson of the Open Space and Recreations Commission. Fuller nominated Burmeister and Jaffe seconded. There being no further nominations, Lyons moved to close the nominations and Fuller seconded. Burmeister was elected unani- mously. Jaffe opened nominations for Vice Chairperson of the Open Space and Recreations Commission. Johnson nominated Micks and Burmeister seconded. There being no further nominations, Lyons moved to closed nominations and Johnson seconded. Micks was elected unanimously. The Commission expressed its appreciation for the fine job Jaffe has done as Chairperson and that Micks has done as Secretary. The next meeting will be March 22, 1982. Minutes Page 5 February 22, 1982 ADJOURNMENT Lyons moved the meeting be adjourned and it was unanimously seconded. The meeting was adjourned at 10:47. C� 1 i Vice Chairman Burmeister