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3-21-1983OPEN SPACE AND RECREATION COMMISSION MINUTES OF REGULAR MEETING OF MARCH 21, 1983 The regular meeting was called to order at 7:30 P.M. at the Brookview Community Center by Chairman Burmeister. Commission members present were: Jaffe, Johnson, Kahlow, Murad, Scanlon, Watson, and YounghaAs, Also present were Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; and Tom Klatt, Park Maintenance Superintendent. APPROVAL OF MINUTES Murad moved the Minutes of the February 28, 1983, Meeting be approved with the following correction: Page 3, Community Center Drawings, first paragraph, last line, take out the quotes around the word "lovely". Younghans seconded. Motion passed. INTRODUCTION OF NEW MEMBER Chairman Burmeister introduced to the Commission Mary Kay Watson. Mary Kay Watson shared briefly with the Commission some of her oxperiences in community organizations, work with -schools, and her family. OLD BUSINESS 1. Agreement with YMCA Corlett reviewed for the Commission the agreement form worked out between the Northwest Branch of the YMCA and the City of Golden Valley staff and stated the Council would like to take action on this matter at their April 5 meeting. His review included answers to the questions raised at the February Commission meeting, i.e. inclement weather refunds. Corlett explained the City's contribution to the program budget and how this contribution would be made. He further pointed out the flexibility which the City had in negotiating participation levels and program changes. Burmeister inquired whether $2,150 was the maximum contribution the City would need to make. Corlett replied the staff was prepared budgetarily to go beyond the $2,150 figure in order to operate locations which may not reach minimum registration. At this time he estimated that approximately $3,500 could be expended in the operation of this program. Z. Zi s Minutes Page 2 March 21, 1983 Scanlon about by children not registered and asked whether they participation would be rejected from program activities. Corlett replied that there was no ability for daily fees; however, registration was ongoing and that children would be allowed to remain at the activities for the first day. Scanlon inquired further about overlapping'of this program with T -Ball, Little Critters and sb,ftball. It was stated that the starting times for activities have been adjusted to allow more time between events such as Little Critters and K -League programs. Thi's will help eliminate instructors from having to rush from one activity to the next. He further felt that the program could operate concurrently at each of the park sites in a similar fashion as did the previous playground program and the individual activities. Jaffe expressed concern that disbursing of activities such as this may lead to the program's being less personable to the residents of Golden Valley. Burmeister stated that the City was simply contracting this service to another organization. Corlett pointed out that this type of program is similar -'to our cooperating with other communities in order to continue to offer activities in as economical a manner as possible. Jaffe asked if this is the only way we can maintain a high quality program in our parks to give the best service to the most children for the least amount of money. Corlett answered,.:•that he felt this was the best way to continue to provide playground activities for the community. Further discussion included levels of participant and staff supervision. Corlett stated that supervision levels would probably remain the same and reiterated that he felt this was a good direction for the community to go. He further pointed'out that no other community has contracted for services; however, some metropolitan communities are currently charging a sub- stantial fee. Burmeister asked if there were any farther questions and 11*A,* 1111; none asked for a motion regarding tree agreament with the YMCA. Kahlow moved to recommend to the Council the acceptance of the YMCA AVreement. Johnson seconded. Jaffe asked what the advantages to such an agreement were. Corlett pointed out that this type of program would be more economical to the City, there would be additional hours of operation and during the first year the enthusiasm of both organizations to make the agreement work will help in the area of supervision. Johnson asked if the Commission would be involved in the evaluation of the program. Corlett felt that this was certainly possible and would be willing to have the Commission participate in the evaluation of the program. fl 1 1 Minutes Page 3 March 21, 1953 Burmeister called the question. Motion carried with one a:.)stention. 2. Comm. niity Center Remodeling Corlett reviewed for the Commission the proposed remodeling schedule and pd�nted out the difficulty of bringing all items before the Commission for review and asked the Commission -to allow Chairman Burmeister to represent the Commission in review- ing the proposals made by Toltz, King, Duvall and Anderson (TKDA) at the Brookview Solicitation Committee Meeting on April 11 for that Committee's recommendations to the Council on April 12. Johnson asked how the Community Center remodeling would be financed. Corlett stated that the financing will be accumulated through the capital improvements program using several of the existing capital funds. Further discussion included the Commission's concern for'"eloca- tion of the recreation programs during the remodeling period and background of the architectural firm for the project. - Kahlow moved that the Commission Burmeister to be its spokesperson specific plans to be recommended for final approval. Murad seconded. Motion passed. NEW BUSINESS appoint Chairman to review the to the City Council I. needing of Ducks, Geese on Public Lands Chairman Burmeister introduced to the Commission the topic of feeding ducks and geese on public lands and reviewed a recent complaint he has received. He reviewed the staff's survey of several communities within the state who also experience large cluck and geese populations and how those communities handle or live with these bird populations. Corlett reviewed some of the comments made by the contact people within various communities and pointed out that the Minneapolis program to remove ducks and geese from the Lake of the Isles area was on a one time program. He sheared with the Commission some of the characteristics of the problem and potential solutions. He further pointed out that because the habitat.is the primary contributor to the size of a flock and the artificial feeding is secondary that the only way to eliminate the populations from its present situation is to change the habitat. Minutes Page 4 March 21, 1983 Further discussion included the large population at Brookview Golf Course and the effects it has on the play of golf. The Commission concluded that the complaint received was one that was self -initiated and felt that it would not be necessary to take any action at this time. Chairman Burmeister will send a letter to the +individual explaining the Commission's position. 2. Election of Officers Chairman Burmeister announced the election of Commission officers for 1983. Positions are Chairperson and Vice Chairperson. Burmeister opened the nominations for Chairperson. t Jaffe nominated Charles Burmeister. Johnson seconded. Murad moved to close the nominations. Scanlon Seconded. The vote was made and Charles Burmeister was elected Chairperson for 1983. Chairman Burmeister opened nominations for Vice Chairperson. Johnson nominated Hal Younghans. Scanlon seconded. Murad moved to close the nominations. Jaffe seconded. The vote was made and Hal Younghans was elected Vice Chairperson for 1983. CHAIRM;"N' S REPORT 1, Council Items - April 5, 1983 Chairman Burmeister informed the Commission that he will be presenting the previous Commission motions for Change in Park Use Policy and Capital Improvements for 1983 - 1987 at the April 5 Council Meeting. 2, Spring Park Tour The Commission will tour the open space management sites in early May. Date to be announced at the April Commission Meeting. 3. Softball Chairman Burmeister informed the Commission of recent contact he has had with Lee Novak who is a representative of the amateur softball association in the State'of Minnesota, and Mr. Novak's desire to make a presentation of the above organization's pro- gram at the softball manager meetings. He asked Corlett to review a survey taken of the metropolitan area community recommending affiliation and determinatioh,of what organizations the community program would affiliate with. Corlett explained to the Commission the background of the organizations in the State of Minnesota which operate post -season tournament programs for local communities. He reviewed how the suburban metropoli- tan communities determine the organization which they will 1 L Minutes Page 5 March 21, 1983 affiliate with and pointed out that the community staff over- whelmingly makes this determination. He reviewed for the Commission how the program has been operated and the past operations of the softball manager's meetings. Younghans asked about the dues structure of the two organizations within the state. Corlet� indicated that the ASA program is $12 and the USSSA is $15 per team. Burmeister thanked Corlett for the information. No action taken. DEPARTMENT ITEMS 1. Revenues vs. Expenditure Report 'Fabled to April Meeting. Burmeister asked Klatt if he had any departmental items to be discussed. Klatt responded by informing the Commission of his working contact with Andy Lindquist, the new greens super- intendent, and felt that Lindquist would be able to do a good job and improve the maintenance of the Golf Course. •Younghans a(jreed with Klatt and relayed the feelings of the Men, 's Club that Lindquist would be a hard worker and is a knowledgeable greens superintendent. Alit OU RNMENT Burmeister asked if there were any other items of business to di6cuss. There being none, the Meeting was adjourned at 9:05 P.M. Chairman,Burmeister Vice Chairman Younghans