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2-27-1984OPEN SPACE AND RECREATION COMMISSION Minutes of Regular Meeting of February 27, 1984 The regular meeting of the Golden Valley Open Space and Recreation Commission was called to order by Chairman Burmeister at 7:40 p.m., at the Brookview Community Center. Commission members present: Burmeister, Jaffe, Murad, McDonald, Watson, and Younghans; Commission members absent: Johnson, Kahlow, and Scanlon. Also present were Charles Corlett, Program and Policy Superin— tendent, Tom Klatt, Park Superintendent, and Gertrude Peterson, secretary. APPROVAL OF MINUTES McDonald moved that the minutes of the meeting of January 23, 1984, meeting be approved as written. Seconded by Younghans, motion carried. OLD BUSINESS Update of PUD #42 Corlett informed the Commission that the City Council gave preliminary approval at its February 7th meeting. The owners have dedicated a 361 easement along the entire north property line of the parcel. This was accomplished by giving 13' of the e>-isting property and purchasing, at the owner's expense, 25' of the property from the Chicago Northwestern Railroad. The owners have further agreed to provide chain link fencing along the parking lot area (must be maintained against damage from snow plowing), and a hedge of shrubbery to provide screening. Regional Park Funding A short discussion followed regarding articles which have appeared in the newspapers regarding regional park funding within the metro area. Capital Improvements Plan Park Improvements Corlett stated that the project list has been approved by the Council. Changes were necessary to provide the funding for the community center re— modeling. The list was reorganized, reductions were made, and there was some elimination of projects until future years. Younghans expressed disappoint— ment that the athletic facilities, i.e. baseball diamonds and protected skating facility, had been removed from the five year plan. Community Center Corlett stated that funding for the remodeling of the Center has been approved. He presented a working plan for the remodeling pointing out new entrances, kitchen, offices, and service areas, new doorways, etc., and also pointed out the work that would be done in the golf area. Bids for the remodeling will be opened on March 13th. Minutes page two Auction A list has been prepared setting forth items that are being used and that are no longer being used in the Center which will be auctioned off on March 24th.. Any department wanting any of the items may have same, and the remaining items will be placed on auction. Opportunity Work Shop Proposal Corlett pointed out a design of project drawing, and Burmeister explained the background information. Commission members were urged to study the information previously distributed to them. This matter will be discussed at the March 26th meeting of the Commission. At that time, Thomas Miller, representative of REM, Inc., will be present at the Commission meeting. Community Center Operation Review Corlett stated that with the upcoming remodeling of the Center, it perhaps would be a good time to review and discuss with user groups the use of the center, putting flexibility and muscle into policies covering same. Following discussion, Chairman Burmeister appointed Murad, Younghans, and Watson a Sub Committee to review this matter and report back to the Commission at the July meeting on fee structure, user groups, and room identi— fication. CHAIRMAN'S REPORT Election of Officers The election of officers was tabled until the March meeting. Sprinq Tour of Parks Following discussion, it was the decision of the Commission to conduct the park tour on Thursday, May 17th, Commission Dinner The Commission Dinner will be held at the Brookview Community Center on March 29th. This will be the last event held in the Center until remodeling is completed. DEPARTMENT REPORT Park Department Tom Klatt, Park Superintendent, stated that the Park Department had just completed a successful skating season despite the weather. Park crews are busy cleaning, painting, and repairing equipment in preparation of spring. Workers from the MEAD Program will be helping for a period of two to three weeks in cleaning up park areas. Some trees have been removed from Gearty Park and will be replaced by more desirable types. The Park Department is gearing up for summer. Brookview Improvement Committee Murad stated that the Committee had had a very good meeting with Lowell Odland on February 9th. The next meeting will be on March 8th, at which time a representative from TKDA will be present. Minutes — page three Geese A letter from Mr. W. C. Johnson, Wildlife Specialist, with the W. K. Kellogg Bird Sanctuary, has been received and was reviewed relative to the geese problem. Recreation 4 Corlett stated that the Spring Brochure would be mailed out early in March. Registration dates have been set for youth athletic activities. All activities have found housing in other buildings. No team sport problems, such as field, is anticipated, and a field will be used at Breck. Brookview, Pool Corlett stated that it was staff's recommendation that_pool fees for the 1984 season remain the same as in 1983. ($25.00 family pass, $13 individual pass, and $1 daily admission). He also stated that it was staff's recommendation that honorary family and individual passes be sold to non residents, similar to the golf patron card program. The honorary family and individual pass would be $30 and $16 respectively. Following discussion, it was moved by McDonald and second6d by Watson that the Commission recommends to the City Council that the 1984 fees for Brookview Pool be set at $25.00 for a family pass, $13 for an individual pass, and $1.00 for daily admission; that an honorary non resident family pass be established at $30, and an honorary non resident individual pass be $ 16.00. Motion carried. Picnic Shelter Corlett stated that for the 1984 picnic season it was staff's recommendation that fees for the use of Brookview, Picnic Shelter continue to be a fee of $25.00 for the main shelter and $15.00 for the Rotary Club Shelter. It was further recommended that the policy of rental shall be that the main shelter is rented prior to rental of the Rotary Club Shelter, as last year's experience showed that on occasions people rented -the smaller shelter and then moved on to the larger shelter without the Departments knowledge. Following discussion, it was moved by Jaffe and seconded by jounghans that the Commission recommends to the City Council that user fees for the 1984 picnic season shall be $25.00 for the larger shelter and $15.00 for the Rotary Club shelter, and that the main shelter be rented prior to the rental of the Rotary shelter. Motion carried. Picnic Kit Use and Deposit Corlett stated that it was staff's proposal to charge a $5.00 usage fee and a $30 returnable deposit for all picnic kits during 1984. The fee would help off set staff's expense and also provide a fund for the replacement of worn out equipment or addition of new types. Following discussion, it was moved by Watson and seconded by McDonald that for. -the 1984 picnic season, it is recommended to the City Council that a $5 user fee and a $30.00 returnable deposit be implemented for the use of picnic kits; the tug of war rope would require a $5.00 user fee and a $50.00 returnable deposit. Motion carried. Murad and Jaffe noted nay. Minutes — page four Corlett stated that during the remodeling of the Center, Commission meetings will be held at City Hall, either in the Council Chambers or the Gold Room. ADJOURNMENT There being no further business, it was moved by Younghans and seconded by Jaffe that the meeting be adjourned. Motion carried and meeting was adjourned at 10:10 p.m. g, � , a,;?, r� - Chairman Vice Chairman 1 11 1