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3-26-1984OPEN SPACE AND RECREATION COMMISSION MINUTES OF THE REGULAR MEETING OF MARCH 26, 1984 The regular Meeting was called to order at 7:35 P.M. at the Brookview Community Center by Chairman Burmeister. Commission members present were: Jaffe, Kahlow, McDonald, Murad, Scanlon, Watson and Younghans. Also present were Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; Tom Klatt, Park Superintendent; Thomas Miller of REM, Inc.; and Kris Tovson, Golf Operations Manager. APPROVAL OF MINUTES Murad moved the Minutes of the February 27, 1984, Meeting be approved as written. Younghans seconded. Motion passed. OLD BUSINESS A. Update - Review of Goose Flock Jaffe moved that the Commission recommend to the Council that a committee be established to address the problem of migratory waterfowl within the City of Golden Valley. The committee would meet with the United States Fish and Wildlife ,Department and the Minnesota Department of Natural Resources to discuss the problem and establish a plan in keeping with good conservation policies and meet the requirements of the City of Golden Valley as formulated by the Open Space and Recreation Commission and the City Council. Kahlow seconded. Motion passed unanimously. Chairman Burmeister informed the Commission that he has been in contact with the Minnesota Department of Natural Resources (DNR) and the United States Department of Fish and Wildlife, who wish to meet with representatives of the City of Golden Valley to discuss alternatives for controlling the local geese flock. He further stated that the DNR and Fish and Wildlife Departments are willing to participate in a program of trapping the unwanted quantities of geese and sending them to other areas of the United States where a goose population is desired. He also stated that such a plan would need to be implemented by July 4, as this is the approximate date when the geese will conclude their nesting activities and begin to fly. Burmeister stated that it would be necessary for the Commissibn to recommend to the Council that the City meet with the representatives of the DNR and United States Fish and Wildlife Departments. It also would be appropriate for the Commission to recommend three members who would be willing to represent the Open Space and Recreation Commission. The following motion was made: Jaffe moved that the Commission recommend to the Council that a committee be established to address the problem of migratory waterfowl within the City of Golden Valley. The committee would meet with the United States Fish and Wildlife ,Department and the Minnesota Department of Natural Resources to discuss the problem and establish a plan in keeping with good conservation policies and meet the requirements of the City of Golden Valley as formulated by the Open Space and Recreation Commission and the City Council. Kahlow seconded. Motion passed unanimously. Minutes Page 2 March 26, 1984 The following Commission members are willing to serve on a Council appointed committee: Johnson, Scanlon, and Burmeister. CHAIRMAN'S REPORT A. Council Action 1. Picnic and Pool Fees. Chairman Burmeister informed the Commission that at the March 22 Meeting of the Council the Council adopted the Commission's recommended fees and policy changes regarding the Brookview pool and picnic shelters. 2. Remodeling Bids. Burmeister asked Corlett to report to the Commission the results of the bids for the Brookview remodeling. Corlett summarized for the Commission the seven bids received and stated that the low bidder was Kloster Madsen, Inc. with a bid of $353,900. He further stated that designing fees for the project were $37,000 and that the construction administration fees were estimated to be $10,000, giving a total of $401,000. This allowed for an $11,000 contingency for the project. He stated that the staff's recommendation and Council action were to award only the base bid for the building remodeling. Chairman Burmeister asked what action the Council had taken regarding the Phase III study of the Brookview area. Corlett stated that the action was to continue the study which included traffic circulation, vehicular and pedestrian architectural theme, landscaping, and recommendations for future rehabilitation of the Brookview Community Center/Golf area. It was further stated that the project is scheduled to be completed September 1 and Grand Opening for September 30, giving the month of September to allow for any construction delays or work which needs to be redone and re -energizing the Community Center. COMMITTEE REPORTS A. Brookview Improvement Committee Murad informed the Commission that the Minutes from the March 8 Brookview Improvement Committee Meeting were included in the agenda packet and that at the next Improvement Committee Meeting a representative from TKDA would be present to explain the golf improvements plan. He stated that at the present time there is still discussion of whether to use geo-plastic matting or compressing peat. Other discussion included what has been done at Forest Hills in Forest Lake regarding underground piping and it was suggested that people from the University be contacted Minutes Page 3 March 26, 1984 for alternatives to solving the current Brookview water problems. Chairman Burmeister thanked Murad for his report. NEW BUSINESS A. REM, Inc. Corlett introduced Thomas E. Miller of REM, Inc. and stated that Mr. Miller would be presenting his plan for increasing parking areas at the 7400 Laurel Avenue Properties. Mr. Miller introduced to the Commission his proposal to add a net of 16 parking stalls at the present parking area of the properties. He stated that it was a desire to add the parking stalls and not a requirement of the parcel. His proposal placed 16 new parking places on the south portion of the property and 4 new parking stalls at the north side of the property. The 16 stalls on the south side of the parcel would eliminate by configuration 4 of the existing stalls, thus resulting in a net of 16 new parking spaces. He pointed out that the design of the parking area did not allow ample space for vans and buses to turn around and that the new parking area would correct this design problem. Mr. Miller continued to review the proposal and stated that in his opinion it would be more satisfactory to place the new parking on the south portion of the property due to the adjacent residential area of the north side of the parcel and that the current building setback is 55 feet which is 20 feet larger than the normal 35 foot setback requirement. He also indicated traffic flow and cost of construction as being factors in the south placement. Murad inquired as to what the general operations of the agencies located in the building are. Mr. Miller replied there are two agencies (tenants) in the building which deal with the treatment and education of mentally handicapped individuals. Kahlow inquired as to the number of employees at the building. Mr. Miller stated he was not sure as to the total number of employees. It was further stated that the present 60 parking stalls seemed to be very substantial for the size of the building and it was not clear why an additional 16 parking stalls would be necessary. Mr. Miller replied that he wished to add the stalls to prevent any future problems and pointed out the loss of parking spaces during winter months due to snow plowing. McDonald inquired as to what the developer was willing to give the City for the use of the land. Further discussion regarding building setbacks, future trails, and planting plans ensued. Burmeister asked Corlett to review the proposed trails and planting within this area. Corlett displayed for the Commission Minutes Page 4 March 26, 1984 the master planting plan for the Laurel Avenue Greenbelt. Included on Page 1 was the section of the Greenbelt which passed through this property. He stated that the Greenbelt had been designed for screening between the industrial and residential communities and that this plan had been adopted within the City's five-year Capital Improvements Plan and that this section was intended to be planted upon the completion of Laurel Avenue and any sewer water improvements within the area. Corlett further stated that other areas of the Greenbelt were much wider than the sum total of 55 feet which included the minimum 35 foot setback and the 20 foot easement on the south side of this parcel. Further discussion included the possibility of additional parking located on the north side of the building in the area presently used as a playground and moving the playground further north on the property. Mr. Miller replied that this would be much more costly due to the present hill in the back and could cause drainage problems. McDonald moved to recommend that the Council not grant Mr. Miller's request to add parking stalls on the south end of the 7400 Laurel Avenue property. Kahlow seconded. Motion carried. DEPARTMENT REPORT A. Brookview Golf Course Kris Tovson, Golf Operations Manager, reviewed for the Commission the 1984 Golf Course rates and operational policies, pointing out particular rate changes and explaining that these rate changes were necessary due to the course construction which will be going on. She reviewed in detail the operation of the rain check policies and how these policies where changed from previous years. Tovson pointed out the new reservation policy and how this policy responds to the past problems of people making reservations and then not showing up for the reserved tee time. Younghans stated that Tovson had presented these policies to the BMGA and that the BMGA supported the enforcement of the reservation policies. Jaffe inquired if the policies were enforceable. Tovson replied they are enforceable, however, it would require extra effort upon the golf staff personnel and that it was necessary in order to have fair treatment to all and so that the course does not lose potential revenue. Jaffe moved that the Commission members support the new policies and fee structures as presented by the staff. Watson seconded. Motion carried. 1 1 1 Minutes Page 5 March 26, 1984 B. Park Maintenance Klatt stated that March was a transition period for the staff and that they were busy getting things prepared for summer maintenance along with helping to prepare for the remodeling of the Community Center. C. Recreation Corlett stated that the recreation staff has been preparing for the move to temporary offices which included relocation of several activities in many spaces throughout the City. He further stated that the recreation staff would present the 1984 Summer Playground Program at the April meeting. Corlett reminded the Commission that the next Commission Meeting will be held on Monday, April 23, at City Hall in the Gold Room. Burmeister stated to the Commission that Friday, March 29, would be Gertrude Peterson's last day with the Department, as she will be retiring after nearly 11 years of service. ELECTION OF COMMISSION OFFICERS Each Commission member with the exception of Burmeister was reviewed for the office of Commission Chairperson. Following the review: Murad nominated Emilie Johnson for Chairperson. Younghans seconded. Scanlon nominated Rhoda Jaffe for Vice Chairperson. Kahlow seconded. Burmeister closed nominations and called for a vote. Both candidates were elected unanimously. Burmeister instructed the staff to inform the City Offices of the new officers. ADJOURNMENT Burmeister asked if there was any additional business. Hearing none, he asked for a motion to adjourn. Motion made unanimously. Meeting was adjourned at 9:05 P.M. Chairman Burmeister Vice Chairman Younghans