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10-22-1984OPEN SPACE AND RECREATION COMMISSION MINUTES OF THE REGULAR MEETING OF OCTOBER 22, 1984 The regular meeting was called to order at 8:10 P.M. at the Brookview Community Center by Vice Chairperson McDonald. Commission members present were: Burmeister, Fuglie, Jaffe, Kahlow, McDonald, Murad, and viatson. Also present were Charles Corlett, Program and Policy Superintendent, and Debbie Halvorson, Commission Secretary APPROVAL OF MINUTES Murad moved that the minutes of the September 24, 1984, meeting be approved as written. Kahlow seconded. Motion carried. OLD BUSINESS A. Capital Improvements 1. Current Plan - Staff McDonald asked Corlett to explain the current Capital Improvements Plan (CIP) for 1984-1988. Corlett explained the functions of the City's CIP and how projects were determined for this plan. He further pointed out that there are several funding sources which go into the City's CIP. He continued to review the 1984 projects and gave a current status report. Corlett reviewed the existing projects scheduled for 1985 and explained where it would be necessary to change some of the estimated dollar figures. Commission members asked several questions regarding equipment which was to be purchased and how the equipment is utilized within the park system. Other project questions included radiant heating for the park shops, questions regarding adding or eliminating projects from the plan and some questions regarding specific projects within the plan. Murad asked about the expenditure for plantings along the Laurel Avenue Greenbelt and stated that he felt that much of the natural cover of the area was taking care of the need for screening between the residential and commercial area. Corlett pointed out that much of the natural weeds and foliage that is there now has been planted through the CIP. He further explained the need for replanting of the area after the storm sewer construction takes place in the next few years. Burmeister pointed out that in some areas like the property adjacent to the railroad on Douglas it will be necessary to do extensive plantings due to a very limited area for screening. Corlett asked the Commission if it would like to review the Laurel Avenue Greenbelt plans at its November meeting so that this project can be Minutes Page 2 October 22, 1984 better understood. The Commission agreed this item will be on the November Commission Agenda. Several questions regarding the fund sources and how muni can be used within the plan resulted in Corlett stating h would ask the Finance Dirlgctor Don Taylor to attend the November meeting and explalin to the Commission thq City's financial network. Jaffe inquired what the total cost for remodeling the Community Center will be. Corlett stated that it will be close to $450,000. In summary of the review of the CIP, Corlett pointed out the plan shows how diverse'' the City must be in answering the needs of its residents. Corlett asked that the Commission prepare to discuss the 1985 plan including any new projects 'for future years. B. Review Park Lighting Policy - O2ne Year.,-- Corlett ear.,`Corlett stated that the Commisslon recommended lighting policy has been in effect for one yealrand that the Department has received several positive remarks regarding the lighting within the park system and has answered all inquiries which regard such use. He stated that in response to the editorial written by Scott Dewing, the staff intends! to set the skating lighting for 10 P.M. in accordance with the'iexisting policy for activity lighting. He asked whether th+e'Commission had any disagreement with extending they hockey/skating lighting for approximately one-half hour each night. There was a general consensus of the Commission that th"lis was within'the existing policy and therefore the staff should go ahead and implement the change. NEW BUSINESS A. Capital Improvemenuts - 1989 This topic was previously discupsed under old business. COMMITTEE REPORTS A. Brookview Improvements Committ Murad reviewed for the Commiss n the minutes of the October 11 meeting of the BrookviewiImprov ments Committee. He informed the Commission of the progress' f the golf course improvements indicating that some el ents bf the improvements will not be totally complete in 198 ,however, these will be completed ear", in 1985. He pointed out that improvements on Holes 3 and 16 Minutes Page 3 October 22, 1984 will not be completed due to lack of sufficient funds. Murad also stated that one of the items left to be completed was the rock picking on Holes 14 and 15 and that it is necessary to do this rock picking by hand. He invited the Commission members to join the planned rock picking party for Saturday, October '7, at approximately 10:00 A.M. when several golf course patrons will try to help remove these small rocks. Murad explained to the Commission that the letter written by the Brookview Mens Golf Association (BMGA) regarding golf course management and operations. He stated that not all of the members of the BMGA agree or disagree with the items included in the letter and that he felt the letter was too general to be responded to. Murad informed the Commission that Bill Joynes, City Manager, has been invited to join the Improvements Committee and attend the Committee's meeting to which Mr. Joynes responded very positively and will attend as many meeting as his schedule will allow. Motion by Jaffe: The Commission shall receive and file the letter dated October 10, 1984, to the City Manager, Mayor & City Council from the Brookview Mens Golf Association Board. Burmeister seconded. Motion passed. B. Grand Opening Committee Jaffe informed the Commission that the Community Center Grand Opening was well attended, having well over 500 people come for the afternoon and evening activities and that the activities were very entertaining. She reviewed for the Commission members each activity and stated for the record a special thanks to MR. MURAD for coordinating the fireworks which served as the Grand Opening Finale. Jaffe also extended a special thank you to all who took part in the Grand Opening of the Community Center. CHAIRPERSON'S REPORT A. Correspondence See Brookview Improvements Committee - BMGA Letter. B. Council Action - Pool Recommendation Jaffe reviewed for the Commission the Council action regarding the Commission's recommendation to not renovate the Brookview pool and informed the Commission of her meeting with Mayor Minutes Page 4 October 22, 1984 i I Anderson regarding the public information meeting hosted by the Commission on September 13. She stated that the Council will be discussing further the pool issue at their November 13 Council/Manager Work Session and that the Council wishes to;have i the Commission members attend this meeting. She concluded by stating that the Council received and filed the recommendation at this time. DEPARTMENT REPORT Corlett updated the Commission on the general operations of the Department, stating that with the grand Opening of the Community' Center completed much of the staffs efforts will now be to organize the winter programs. He stated t att the Park Maintenance Division is finishing its fall work and pre'aring for the upcoming skating season. He concluded by stating that Yosemite and North Tyrol Parks will be included in the skating program. ADJOURNMENT Kahlow moved that the meeting be44journed. Marad seconded. The meeting was adjourned at 1Q:15 P.M Chair rson a VV ce-;i.rperson McDona d 1 1