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2-25-1985The regular meeting was called to order at 7:40 P.M. at the Brookview Community Center by Chairperson Jaffe. Commission members present were: Burmeister, Johnson, Murad, Watson, and Younghans. Also present were Mary Anderson, Mayor of Golden Valley; Sandy Coughlin, President of the Golden Valley Babe Ruth Baseball Association; Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; and Tom Klatt, Park Superintendent. APPROVAL OF MINUTES The January 14, 1985 Minutes were approved with the following correction: Page 2, Subcommittee Report, A. Brookview Improvement Committee, Line 5, "Manger" should be "Manager". OLD BUSINESS B. Review Mayor Anderson's Memo - February 11 1985 Chairperson Jaffe introduced Mayor Anderson who came to the Commission to discuss the organization of a community task force committee for a municipal swimming pool recreational facility. Mayor Anderson began by stating that the purpose of her attendance at the Commission's meeting was to assure understanding of the Council's charge and previous discussions regarding the recreation/pool citizen's committee. She stated that the Commission would be responsible for assigning the committee chairperson from the members and recommending to the Council candidates to serve on this committee. She reviewed for the Commission some of the work which has already been completed, including the development of an application form. Following her discussion of the application form Mayor Anderson asked for the Commission to respond freely its questions and concerns. Chairperson Jaffe asked the Mayor if the Council has made a decision that there will be a new pool built. Mayor Anderson responded that the Council has not made a decision that a pool will be built but that it is the Council's desire to gain additional facts and figures from the study committee's efforts. Burmeister asked if the decision had been made with regard to the location of Highway 55 and Winnetka or if other areas should be explored. Mayor Anderson responded that at present the Council has looked at the Highway 55 and Winnetka site because it is City owned and available for such a project. She further stated that the committee would need to examine the site and define the impacts on the tennis courts, traffic, and the golf course before any final decision by the Council could be made. OPEN SPACE AND RECREATION COMMISSION MINUTES OF THE REGULAR MEETING OF FEBRUARY 25 1985 The regular meeting was called to order at 7:40 P.M. at the Brookview Community Center by Chairperson Jaffe. Commission members present were: Burmeister, Johnson, Murad, Watson, and Younghans. Also present were Mary Anderson, Mayor of Golden Valley; Sandy Coughlin, President of the Golden Valley Babe Ruth Baseball Association; Charles Corlett, Program and Policy Superintendent; Debbie Halvorson, Commission Secretary; and Tom Klatt, Park Superintendent. APPROVAL OF MINUTES The January 14, 1985 Minutes were approved with the following correction: Page 2, Subcommittee Report, A. Brookview Improvement Committee, Line 5, "Manger" should be "Manager". OLD BUSINESS B. Review Mayor Anderson's Memo - February 11 1985 Chairperson Jaffe introduced Mayor Anderson who came to the Commission to discuss the organization of a community task force committee for a municipal swimming pool recreational facility. Mayor Anderson began by stating that the purpose of her attendance at the Commission's meeting was to assure understanding of the Council's charge and previous discussions regarding the recreation/pool citizen's committee. She stated that the Commission would be responsible for assigning the committee chairperson from the members and recommending to the Council candidates to serve on this committee. She reviewed for the Commission some of the work which has already been completed, including the development of an application form. Following her discussion of the application form Mayor Anderson asked for the Commission to respond freely its questions and concerns. Chairperson Jaffe asked the Mayor if the Council has made a decision that there will be a new pool built. Mayor Anderson responded that the Council has not made a decision that a pool will be built but that it is the Council's desire to gain additional facts and figures from the study committee's efforts. Burmeister asked if the decision had been made with regard to the location of Highway 55 and Winnetka or if other areas should be explored. Mayor Anderson responded that at present the Council has looked at the Highway 55 and Winnetka site because it is City owned and available for such a project. She further stated that the committee would need to examine the site and define the impacts on the tennis courts, traffic, and the golf course before any final decision by the Council could be made. Page 2 February 25, 1985 Chairperson Jaffe inquired if a' recision regarding whether an indoor or outdoor pool should b examined. Mayor Anderson responded that the committee wo �d have to determine which type of facility would be recommende ,if such a facility is feasible. Burmeister briefly reviewed som of the history of other committees dealing with this ma ter in the past and asked if this committee would have the s Length to put it all together. Mayor Anderson responded that t is committee was being charged with the total recommendation, including financing. Chairperson Jaffe inquired whether anyone opposed construction of a pool at the February 19 Co�lcil Meeting. Mayor Anderson informed the Commission that no:OLe one spoke negatively. However, there was an inquirer about why existing pool could not be repaired. Chairperson Jaffe stated that since the Open Space Public Meeting regarding the pogj, she has received comments from people who oppose a new pool and asked if the Committee's content would include anyone wh4 opposed the pool. Mayor Anderson answered that the�cand dates for the committee would represent the community and tha having an opposing view should not eliminate membership. General discussion of the inter place. Questions regarding who representation, how candidates for selection were reviewed. T the Mayor's office Would invite that three representatives,coul It was further determined that would select the recommended ca would be completed as soon as p officially appoint committee me stated that the subcommittee me the Commission. Further discussion resulted in s public of openings on the citize would include use of cable telev Newspapers, and, if ';possible, co through the television media. I Mayor's Office would coordinate the use of a survey has been dis answered that the concept of a s however, it has not been further ew selection process took ould recruit corporate uld be selected and time table re was a general consensus that orporate representation and be included on the Committee. subcommittee of the Commission idates and that this process sible to enable the Council to ers in April. Mayor Anderson ership would be determined by eral methods of notifying the ' committee. These methods ion, the Post and Star unity service announcements was further decided that the is publicity. Watson asked if garded. Mayor Anderson vey has not been disregarded. iscussed at the Council level. 1 1 1 Page 3 February 25, 1985 The discussion concluded with the following motion: Motion by Watson: The Commission recommends to the Council that the Commission appoint a subcommittee of three Commission members to review applications and select members for the citizens, committee. Seconded by Burmeister. Chairperson Jaffe asked if there was any further discussion regarding the motion. Murad stated that it would be important to develop a technique such as a pattern interview where all candidates are asked the same specific questions. Chairperson Jaffe indicated that it was also important that the selection be based on the background of individuals and not necessarily on their specific opinions. Hearing no further questions, Chairperson Jaffe restated the motion and called the question. Motion carried. At this point Mayor Anderson thanked the Commission for its valuable insights and before leaving encouraged them to proceed with their charge. Chairperson Jaffe thanked Mayor Anderson for coming to the Commissions meeting. The Commission then selected the three member subcommittee, who are as follows: Murad. Kahlow, and Johnson. Johnson will serve as Chairperson for this subcommittee. A. Appointment Chairperson - Committee on Swimming/Recreation Facility Chairperson Jaffe asked for volunteers to chair the citizen committee. Burmeister volunteered and was unanimously approved for the position. NEW BUSINESS A. Youth Athletic Association 1. Presentation - Babe Ruth Baseball - Sandy Coughlin, President. Chairperson Jaffe introduced Sandy Coughlin, President of the Golden Valley Babe Ruth Baseball Association. Ms. Coughlin described the Babe Ruth operations, emphasizing the use of volunteers, cooperation with the City and the rewards for the participants. She informed the Commission that Babe Ruth will have 6 teams in the 13 to 15 age level, 1 team at the 16 year old level, and 1 team of 17 to 18 year olds. She further pointed out the Page 4 February 25, 1985 association structure of r fees in order to operate t that the relief of mainten that come as a result of C appreciated. She reviewed raising events such as tou participants and informed the intention of the Babe raffle to generate revenue stated that the volunteer insurance, registration, c generally madedecisions r run. At this : oint Ms. Co, had any questions or comme operations. Younghans asked what the C program. Coughlin respond its support in continuing financial burdens from the out that at present the Ci ordered by the Association materials, bases, etc. whi the program. Murad inquir waived because of family f reported that most players ever been denied playing d, There were several inquiri, sponsors fees pay for. It fees no longer cover the t, why additional revenue sou: Chairperson Jatfe thanked Commission and ';providing t operations. She further s the various organizations assure open lines of commu where the Commission can h within the community. Cou members for their interest members for their work in SUBCOMMITTEE REPORT A. Broo_kview Improvements Committ Murad informed the Commission t Committee would be meeting the eiving sponsorship and player very expensive program and ce costs and incidental fees y services was greatly he past operations of fund aments and sales by the e Commission that in 1985 it is th Association to operate a for program operations. She and dealt with issues of player tracted umpire services and arding how the program would hlin asked if the Commission s regarding the Babe Ruth emission could do to help the by asking the Commission.for ,e program with no additional ity operations. It was pointed charges Babe Ruth for items uch as additional ag-lime, clay are specifically requested for if there were many player fees ancial circumstances. Corlett o pay and that no player has to financial restrictions. as to what the participant and as pointed out that sponsor e cost of a team and that is es are sought annually. . Coughlin for coming to the information regarding ted that the purpose of having me to meetings like this was to cation and seek out places p the volunteer organizations lin thanked the Commission nd thanked the City staff 1ping the Babe Ruth program. the Brookview Improvements 'lowing evening with Mr. Joynes Page 5 February 25, 1985 to discuss re -organization of the Brookview operations to include who the current staff would be responsible to. CHAIRPERSON'S REPORTS A. Mayor/Commission/Staff Luncheon Chairperson Jaffe reviewed for the Commission the Mayor/Commission/Staff Luncheon held in January. B. Commission Re -appointment Chairperson Jaffe informed the Commission that all Commission members up for re -appointment had stated that they would desire to continue serving on the Open Space and Recreation Commission. C. Commission Elections Chairperson Jaffe opened nominations for the following positions: - Chairperson - Vice Chairperson Murad nominated Kahlow for the position of Chairperson and Johnson for the position of Vice Chairperson. Motion seconded by Younghans. Chairperson Jaffe asked if there were any further nominations. Hearing none, she closed the nominations and called the question. Both candidates were elected unanimously. DEPARTMENT REPORTS A. Summary - Skating Rinks Corlett and Klatt reviewed the 1983 - 1984 skating operations stating that there were no unique problems during the season. Younghans asked if any data was kept regarding how many days ice and weather conditions were ideal for skating. Klatt stated that no data was collected in this fashion. Younghans stated that his experience found that only 16 days during the normal skating season had the most desirous combination of weather and ice conditions. , B. Council Action - Brookview Community Center Rental Fees Corlett informed the Commission that the Council delayed action regarding the Brookview Community Center rental fees and the Page 6 February 25, 1985 staff was involved in getting additional data requested. He further stated that the Council would act on this matter at the March 5 Council meeting. C. Resignation of Charles Corlett, Program and Policy Superintendent Corlett announced to the Commission that he has submitted his resignation to the City Manager. The Commission received Corlett's resignation with deep regret and thanked him for all his help during his years of service. D. Proposed Hennepin County Park Reserve District Ordinance Corlett distributed the proposed Hennepin County Park Reserve District Ordinance and stated that in his review there was no controversial items regarding the City of Golden Valley; however, each Commission member should review the Ordinance and in the event they needed additional information or wished to respond, the public meeting dates were posted on the last page of the Ordinance. He further stated that if necessary this could be an agenda item for the March 25 Commission meeting and written testimony could be forwarded to the Park Reserve District Board through March 28. ADJOURNMENT The meeting was adjourned at 9:30 P.M. Chairpe so J I Vi6e-'Chairperson McDo ald 1 1