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7-28-2003IV kv oValley Open Space & Recreation Commission Meeting Minutes Brookview Community Center Monday, July 28, 2003 — 7:00 PM CALL TO ORDER Meeting called to order at 7:00 p.m. ROLL CALL Present: Liz Elder, Tom Zins, Chuck Cahill, Jim Vaughan, Jerry Sandler, and Jim Johnson. City Staff: Rick Jacobson, Director of Parks & Recreation Sheila Van Sloun, Administrative Secretary Kris Tovson, Golf Course Manager Guest: Don Smith, Brookview Men's Golf Association Absent: Lance Ness, Roger McConico, and Tom Kuelbs, Jr. AGENDA CHANGES OR ADDITIONS Additions made by Rick Jacobson: New Business — South Tyrol park meeting APPROVAL OF MINUTES — June 23, 2003 MOTION: Moved by Jim Johnson, seconded by Tom Zins, to approve the minutes. Motion carried. BROOKVIEW MEN'S GOLF ASSOCIATION UPDATE — Don Smith Don Smith started by commending the staff at Brookview. The association feels they do a great job and are very helpful to them and they appreciate all the efforts. Don has been with the association for ten years. He explained that back when he started, the league was made up primarily of members who had been with the club 10-20 years. He explained that about six years ago, the league started losing some members for various reasons. They were getting new members, but only about 15-20 a year. Don also explained that 10 years ago they had 190-200 members, and over the years the number of members gradually decreased. Don said that the Wednesday night league is very popular. He also said that they have made a big recruiting effort in the last year to build the membership back up. This effort has brought in 70 new members which brought the membership back up to about 190 members. Don said that the weekend participation has also increased. Don told the Commission that half the new members are under forty-five with most of them from the western suburbs. He said that currently 33% of the members are Golden Valley residents. In recent years, the BMGA has had a hard time finding Golden Valley residents to serve on the Board of Directors. BROOKVIEW MEN'S GOLF ASSOCIATION UPDATE — Don Smith (cont.) He explained that in the last few years, the BMGA has not been able to comply with their by-laws which require six Golden Valley residents on the Board of Directors. Don then explained that because the demographics have changed, and to keep the club active, they are proposing a change to their by-laws to read that the number of residents on the board reflects the membership percentage of residents. After questions and discussion of the above by-law change, the Commission agreed that membership priority order should be a formal part of the by-laws. This has been the practice in the past, but not in the by-laws. The Commission agreed and Don concurred, to add membership priority order under Membership and Dues and would read as follows; First priority of membership in the BMGA would be given to Golden Valley residents, Second priority would be given to past members, and new members would then be accepted on a first-come, first -serve basis. MOTION: Moved by Chuck Cahill, seconded by Liz Elder, to accept the amendment to the BMGA by-laws to have the number of residents on the Board of Directors reflect the membership percentage of residents in the BMGA, and to include the above resident priority for membership clause. Motion carried unanimously. VI. BROOKVIEW GOLF COURSE UPDATE — Kris Tovson Kris Tovson gave the Commission an update on the state of golf in general. Some of the topics that she discussed were; trends in golf and how the number of rounds played at courses in the Twin Cities are affected, factors that affect participation at courses, revenue loss at Brookview from the rain and flooding in June, and marketing ideas and plans to increase play. Liz Elder asked if there was any time when kids could use golf carts. Kris Tovson explained that kids cannot drive the carts for safety and liability reasons. She said that policy does not allow anyone under 18 to drive/rent a golf cart. VII. SINGLE SOURCE BEVERAGE SERVICE - RFP Rick Jacobson explained that Brookview Community Center is looking into contracting with a designated beverage service provider. Rick has been working with Rick Birno, Recreation Superintendent from St. Louis Park, on putting together an RFP for the service. The policy would require community center users that serve alcohol, to use the beverage service for their event. Rick explained that the City would receive a flat rate or percentage of the value of the beverages served. Currently, no revenue is received from beverages. The beverage provider would be responsible for providing insurance as well as trained bartenders. MOTION: Moved by Jim Johnson and seconded by Chuck Cahill to accept the single source beverage service policy. Motion carried unanimously. VIII. OLD BUSINESS 1) Wirth Beach Study — No update. 2) Sidewalk Committee — Rick Jacobson explained the make up and mission of the committee explaining that Jim Vaughan and Roger McConico represent the OSRC, and that the committee will meet in August. 3) Envision Golden Valley — Jerry Sandler briefed the Commission on the activities to date of the committee. IX. NEW BUSINESS 1) South Tyrol park meeting — Rick Jacobson informed the Commission of an upcoming meeting with staff and the South Tyrol Neighborhood Association. Rick said the meeting will be held August 6th at 7:00 PM at City Hall. 2) Recreation Activities Brochure - Rick Jacobson announced that the brochure will be going out twice a year now, rather than three times, and will include Spring/Summer and Fall/Winter activities. The Council has requested that staff keep track of how this change impacts program participation. 3) Luce Line Trail Completion Request — A group of people interested in the completion of the Luce Line Trail through Golden Valley attended the Council meeting on July 15th requesting the Council to work with Three Rivers Park District to come up with a plan to complete the Luce Line trail extension through Golden Valley. 4) Golden Valley Community Events Fund — The GVCEF has been meeting with its next event scheduled for late May, 2004. 5) August meeting — Rick Jacobson confirmed with the Commission that due to vacation conflicts, there will not be an August meeting. X. ADJOURNMENT MOTION: Moved by Jim Johnson, seconded by Liz Elder to adjourn. Motion carried. 1 1