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8-16-12Minutes Envision Connection Project Executive Board August 16, 2012 7:00 p.m. Brookview Community Center, Conference Room Directors Present: Blair Tremere, Vice Chair, Lynn Gitelis (by Phone), Jim Heidelberg (7:30 pm), Cindy Inselmann (7:25 pm), Helene Johnson, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick (7:35 pm) Directors Absent: Shep Harris, Sharon Glover Staff Liaison: Sandy Werts. 1. Call to Order The meeting was called to order at 7:15 pm by Vice Chair Blair Tremere. 2. Approval of Agenda Johnson asked that Global Golden Valley be added to the agenda with the Farmer's Market Booth. Motion: Schleif moved to approve the agenda as amended. Johnson seconded the motion which carried unanimously. 3. Approval of the Minutes of May 10, 2012 Motion: It was moved by Schleif and seconded by Penk to approve the Minutes of May 10, 2012 as written. Motion carried. 4. Old Business • Development of recommendation for City Council on Envision Board role and on 2012 program priorities (Request by City Council at April 10 meeting, minutes attached; review of Council Resolution No. 07-35; review 1-19-12 Mayor's suggestions) The Board discussed the draft proposal as worked on at the May 10 meeting and edited by Tremere prior to the August 10 meeting. A number of new edits were made. Werts will make the changes to the document and send it to the Board. There was discussion of the importance of letting the City Council know what the board has done what it's currently doing and what the Board wants to do in the future. Tremere said there are two phases in the work the Envision Board has to do for the City Council: Phase 1 is to update the resolution and Phase II is the accomplishments, goals and needs or recommendations. Heidelberg said the Board needs to emphasize that we want a council liaison. Lund suggests that this Board for reference and public communications call itself by a more concise name. Currently the group is called the Envision Connection Project Executive Board, but could be called the Envision Board. 5. Reports and Updates A. Ice Cream Social — Werts said that over 400 people attended the concert. $48 in donations was received. There were four sponsors who each gave $125. Lund said that more tubs of ice cream were used this year. Werts said the bill has not been received yet. B. Envision Award Presentation — the Envision Award was given to the Garden Club at the August 6 City Council Meeting. Tremere said the Garden Club was pleased with receiving the honor. C. Farmer's Market Booth/Global Golden Valley — Johnson said there will be music, food demos and children's activities. Help is needed at 8 am to set up tables & chairs. Penk said he will help. Envision is scheduled to be at the Farmer's Market on September 16 and October 7. No one volunteered to be at the Market on September 16. Werts will ask Linda Loomis to take Envision off the schedule. Lund said he is available to help on October 7. Valley Volunteer Day is on October 6. Jennifer Lara Mathwig is moving to Maple Grove the end of August, but is working on this year's event. Buckthorn busting at the Historical Society Building is planned. There may be another location in a local neighborhood. The children's activity will be painting pumpkins to give away. D. 125th Anniversary Events — The Time capsule was set in the ground on June 24 and the interpretive sign was ordered. A place at city hall has been secured for the Hall of Fame east of the elevator. Tanick said they are planning a modest breakfast ceremony. They are contemplating the next Hall of Fame. E. Lilac Planting — Lilac planting will occur on September 22. The two triangles along the north on-ramp to 169 will be planted. Maintenance to the area planted in 2010 will go on at the same time. A request was made to the Foundation for funding. Penk said that they are limiting grants to $500. 6. Communications • The I -Neighbors Newsletter — A communication was received from kneighbors about the updates they are making in their services. Golden Valley has made the change to CommonPlace. The board agreed that there is no reason to support two venues. • Home Depot Foundation Community Impact Grants — Home Depot has grants of up to $5000 available to community groups with projects. They prefer projects that help service people. Schleif suggested seeing how many applications are made and how many grants are given. Penk saw this as an opportunity for the Golden Valley Community Foundation to connect with the Home Depot Foundation on a foundation level. 7. Other Business -None 8. Future Meetings — Werts and Heidelberg will be out of town on September 20. She will send out a survey to find out when people are available. 9. Adjournment The meeting adjourned at 9:25 pm.