11-07-2012 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
1:30 p.m. — November 7, 2012
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes —September 5, 2012
3. Approval of Revised JWC 2013 General Fund Budget
4. Update on Emergency Water Supply Feasibility Study (Clancy)
5. Water Meter Improvements Project (Tracy)
6. New Hope Well (Mathisen)
7. County Road 9 Project Update (Mathisen)
8. Other Business
9. Adjournment
This document is available in alternate formats upon a 72 -hour request. Please call
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2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of September 5, 2012
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:31 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of Auizust 1.2012
MOVED by McDonald, seconded by Norris and motion carried unanimously to approve the minutes of
the August 1, 2012 meeting.
Wells Discussion
Chair Burt suggested the JWC consider putting the JWC development and drilling of new wells on hold
until Minneapolis has completed its emergency backup water supply study. Norris would like to keep it
in the Capital Improvement Program and move ahead as directed by the three city councils at the
May 7, 2012 tri -city council meeting. Burt is willing to keep it in the CIP; however, he wants to continue
to monitor the progress Minneapolis makes on its study.
Leak Detection Survey
Water Conservation Service, Inc. completed the survey and submitted reports for each city. A total of
15 leaks were discovered, mostly with hydrants. Each city will repair its own leaks.
Water Meter Improvements Prosect
Clancy updated the JWC on the schedule of the water meter improvements project. Bid documents
have been prepared and the bid opening is scheduled for Tuesday, September 18, 2012. This week, the
City of Minneapolis notified Golden Valley that the bid documents include some items it would prefer
to do in-house and will pay for that work. An addendum will be prepared and will be distributed.
Clancy noted this change will not affect the bid opening. Stantec also reported that the number of
changes requested by Minneapolis may increase its project costs. Clancy will communicate any change
in the project cost to the JWC.
1:\ioint Water Commission\JWC Minutes\2012 JWC Minutes\09-05-12 JWC Minutes.doc
Joint Water Commission
September 5, 2012
Page 2 of 2
New Hope Well
The Minnesota Department of Health notified the Minnesota Department of Natural Resources (DNR)
of its approval to reactivate the New Hope Well #1 as an emergency water source for the City of New
Hope. The DNR requests a DNR Appropriation Permit for an emergency supply system. Before making
application, Guy Johnson will discuss the need for the permit with Steve Nelson of Bolton & Menk, Inc.
Cgunty Road 9 Project U,Rdate
Mathisen reported that the soil testing is completed and results should be received shortly. Stantec is
on hold until construction begins.
New Pumps and Motor Upgrade
The new pumps and motor upgrade seems to be functioning and Crystal is continuing to monitor.
Valve Replacement Update
Most of Crystal's valve replacements are completed, New Hope has ordered parts for its one valve
replacement, and Golden Valley did not have any valve replacements scheduled for 2012.
Approve Fundinx/Contract for Bass Lake Road/West Broadway Valve Replacement
In 2011, Crystal had budgeted for the valve replacement at the intersection of Bass Lake Road and
West Broadway. However, because of the detour for the reconstruction of the County Road 81 project,
Crystal shifted the valve replacement project to the 34th and Douglas location. Crystal is now ready to
replace the valve at Bass Lake Road and West Broadway.
MOVED by Norris, seconded by McDonald, and carried unanimously to approve the funding and
contract for the Bass Lake Road/West Broadway valve replacement project.
Other Business
1. Memorandum of Understanding for the 2008-2011 Billing Adjustment between the City of
Minneapolis and the JWC was forwarded to Bernie Bullert for signatures from Minneapolis. Eight
originals were mailed and an original will be distributed to each city after signatures have been
obtained.
2. New water rates with Minneapolis have been approved and distributed. The new rates lower the
JWC purchase by $256,800.
Next Meeting
The next scheduled meeting is Wednesday, October 3, at 1:30 pm.
Adloumment
Chair Burt adjourned the meeting at 1:51 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
(:\Joint Water Commission\JWC Minutes\2012 JWC Minutes\09-05-12 JWC Minutes,doc
Resolution 12 -XX Corrected 7/11/2012
RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2013
GENERAL FUND BUDGET
BE IT RESOLVED by the Joint Water Commission that the appropriations
for the General Fund Program for the calendar year 2013 as follows:
GENERAL FUND
Expenditures Original Budget
Water Purchased: $6,599,760 2.3% increase - 2.80% Mpls; consumption
avg 2,568,000,000 gallons
assumes a 2.57/1000 price
.02/consumption $51,360
Insurance: $30,000 25% decrease
Utilities $240,000 (4% decrease)
Electricity 230,000
Phone 10,000
Labor $45,000 no increase
Professional Services: $115,000
Consumer Confidence Report -
Total Control, Corr Pro, Audit 15,000
Professional Services 100,000
Capital Improvement $850,000
$7,931,120
3.09 Joint Water cost/1000 gallons
K,
BE IT FURTHER RESOLVED by the Joint Water Commission that the sources
of financing the sums appropriated shall be:
GENERALFUND
Revenue
Savings
City of Golden Valley
$3,471,451
3583853 $112,402
City of Crystal
$2,138,230
2207463 $69,233
City of New Hope
$2,321,439
2396604 $75,165
$7,931,120
$256,800
, Joint Water Chair
ATTEST:
Susan M Virnig
Schutrop, Pat
From: Clancy, Jeannine
Sent: Thursday, November 01, 2012 3:54 PM
To: Schutrop, Pat
Subject: FW: Update on the Well Feasibility Study
For the JWC.
Jeannine Clancy I Director of Public Works I City of Golden Valley
7800 Golden Valley Road I Golden Valley, MN 554271763-593-8035 1763-593-3988 (Fax) 1763-593-3968 (TTY) I
iclan y0goldenvalleymn.aov
T'lease note new small address.*
From: Brian K. LeMon [mailto:BLeMon@barr.comj
Sent: Thursday, November 01, 2012 3:28 PM
To: Clancy, Jeannine
Cc: Michelle A. Stockness
Subject: RE: Update on the Well Feasibility Study
Jeannine,
4
a w�
We are planning to get the draft report to you just before Thanksgiving, or in about 2-1/2 weeks. The final will depend
on when comments are returned and how significant they are. The delay in getting you a draft is tied to the delay in
obtaining some of the data needed for the work. Let me know if you need anything else. Thanks for working with Barr
Engineering Co.
Brian K. LeMon, PE
Vice President
Senior Civil Engineer
Minneapolis office: 952.832.2774
cell: 612.669.6797
blemon@barr.com
www.bc.rr.com
From: Clancy, Jeannine jmailto:JClancy0cioldenvalLeymn.gov]
Sent: Thursday, November 01, 2012 3:23 PM
To: Brian K. LeMon
Subject: RE: Update on the Well Feasibility Study
Do we have a date for the report to be completed?
Jeannine Clancy I Director of Public Works I City of Golden Valley
7800 Golden Valley Road I Golden Valley, MN 55427 1763-593-80351763-693-3988 (Fax) 1763-593-3968 (TTY) I
jgi�pgy(�ggldenvalleymn.aov
'Please note new email address.*
From: Brian K. LeMon [mailto:BLeMon0barr.coml
Sent: Thursday, November 01, 2012 3:22 PM
To: Clancy, Jeannine
Subject: RE: Update on the Well Feasibility Study
Hello,
I wanted to provide everyone with an update on the Emergency Supply Feasibility Study.
We are currently working on the draft report which will have groundwater modeling results, well and piping layouts, and
cost estimates of the alternatives, and are planning to have a draft for your review before Thanksgiving.
I'll probably be contacting you individually for specific information on existing infrastructure before the draft is
complete.
If you have any concerns with the schedule, please let me know.
Thanks,
Michelle
Michelle A. Stockness, PE, LEED AP
Environmental Engineer
Minneapolis office: 952.832.2754
MStockness@barr.com
www.barr.com
From: Clancy, Jeannine [mailto:]Clancy@gpldenvalleymn.Qovi
Sent: Thursday, November 01, 2012 12:42 PM
To: Brian K. LeMon
Subject: Update on the Well Feasibility Study
Brian:
Can you resend the email on the well feasibility study update? I accidentally deleted it.
P1,
city0f
lgoldal�vY
Date: November 7, 2012
Public Works Department
763-593-8030 / 763-593-3988 (fax)
To: Golden Valley - Crystal - New Hope Joint Water Commission
From: Mitchell Hoeft, EIT MPA, Engineer
Subject: JWC/MPLS Water Metering Improvements Project Update
C: Jeannine Clancy, Director of Public Works
Project Update:
The following information will update the JWC on the current status of the JWC/MPLS Water
Metering Improvement Project:
The City of Golden Valley has received the signed construction documents and other project
submittals back from Magney Construction on Monday, November 5th, 2012. The documents are
now being reviewed by the Golden Valley city attorney prior to the official award of the project.
In the next couple of weeks the City of Minneapolis will be preparing a schedule which outlines
the coordination of their work with Magney Construction. Minneapolis anticipates being ready
to work on their portion of the project in early March. Magney anticipates starting construction
of the concrete metering vaults in the next few weeks to be ready for the City of Minneapolis'
work.
A Pre -Construction Meeting will be scheduled in the next two weeks to further the coordination
between all parties. The project is anticipated to be completed in mid -late spring.
G:\PROJECTS\JWC Water Meter Improvements (12-10)\Memos\Project Update 11.7.12.docx