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10-18-12October 18, 2012 Room Directors Present: Directors Excused: Directors Absent: Staff Liaison: 1. Call to Order Minutes Envision Connection Project Executive Board 7:00 p.m. Brookview Community Center, Conference Blair Tremere, Vice Chair, Lynn Gitelis, Sharon Glover, Philip Lund, Dean Penk, Mike Schleif, Marshall Tanick Jim Heidelberg, Cindy Inselmann, Helene Johnson, Shep Harris, Chair Sandy Werts. The Meeting was called to order at 7:07 pm by vice chair Blair Tremere 2. Approval of Agenda The agenda was reordered: 4. Reports and Updates, 5. Communications, 6. Old Business. Werts asked to add item f. Ice Cream Social to Reports and Updates. A motion to approve the agenda as amended was made by Philip Lund and seconded by Dean Penk. Motion carried. 3. Approval of the Minutes of August 16, 2012 Lund asked to add the following to 4. Old business — Development of Recommendation for City Council on Envision Board role and on 2012 program priorities. Lund suggests that this Board for reference and public communications call itself by a more concise name. Currently the group is called the Envision Connection Project Executive Board, but could be called the Envision Board. Motion: It was moved by Mike Schleif and seconded by Lund to accept the minutes of August 16 as amended. The motion passed unanimously. 4. Reports and Updates A. Lilac Planting — Lund reported that the project, located on the north on-ramp from Highway 55 to 169, occurred on September 22. He said the planting went well and that it was done early. The city had the water truck on site, and watered throughout the planting. He said there could have been more volunteers. Tanick suggested having door prizes. A pin or T-shirt was also suggested. Another suggestion is to have an alternative project for kids, since youth must be 16 or older unless they are part of a Scout group. It was noted that there was good coverage from PATCH, and that the plantings are in a highly visible area. B. Hall of Fame — This committee met earlier in the evening. The committee decided the Hall of Fame should be a Bridge Builder activity, in order to receive support from the city. Tanick is working with the city to locate a permanent plaque. The area designated is on the second floor on the wall to the left of the elevator. The dedication of the plaque is planned for Tuesday, December 18 prior to the city council meeting. The committee plans to induct up to three honorees a year going forward, beginning in 2013. They are considering having the induction on the Friday before Valley Day. C. Envision Award — Lund is planning to bring a nomination for the Farmers Market to the November meeting. Werts is planning to prepare information to go to each city commission with information about the award to see if it would stimulate more nominations. D. Valley Volunteer Day — Penk reported that this occurred on October 6. There were 19 people at the Buckthorn busting event at the Historical Society. Six people helped with trail cleaning at the SEA School. The Ash Tree Tagging at Brookview Park had two people. Penk knew there was 4 adults at the pumpkin painting but did not know how many kids were there. The Lilac Weeding was not held. Penk reported that this was Jennifer Mathwig's last year. He said that the Montessori owners will manage the event in the future. E. Bridge Builder Activities — the owners of the Peaceful Valley Montessori School will be asked to host the next meeting in January. Tanick will get back to them. Possible locations to hold the meeting are the Highway Patrol, General Mills, Honeywell, LDI and Tenant Company. There was some discussion on whether Taste of Golden Valley should be a Bridge Builder activity. Penk brought up a Golden Valley winter celebration being discussed by Shep Harris, Luke Weisberg and the GV Fire Relief Fund. There would be a bonfire, s 'mores and entertainment at the Golden Valley Shopping Center. There is an organizational meeting and presentation to the city council at the November 7 council meeting. The next step is to reach out through CommonPlace. City Manager Tom Burt is aware of the proposal. F. Ice Cream Social — Werts reported that the bill from Sebastian Joes for the ice cream was received the past week. The cost was $794.00. Last year the ice cream was $682.00. $500 in donations was received. The donation from the Golden Valley Foundation has not been received. 5. Communications • Hennepin County Green Partners — Gitelis distributed information about this grant program. The money is not available to cities. Grants are given out twice a year. Gitelis suggested that the Lilac Project, Valley Volunteer Day, The Chimney Swift project and Buckthorn Busting may be projects that are fundable. Information will be distributed as follows: Werts will get it to Dwight Townes Penk will follow up with Valley Volunteer Days Tremere will give it to the Garden Club. 6. Old Business • Development of Recommendation for City Council on Envision Board Role and on 2012 Program Priorities (Request by City Council at April 10 meeting, minutes attached; review of Council Resolution No. 07-35; review 1-19-12 Mayor's suggestions) Tremere emphasized that the City Council needs the Board's input so they can look at the resolution and amend it. The Board needs to let the Council know what this board is about. Tremere would like to put together an "interim" report. This would be part 1. Part 2 would be a joint meeting at a Council/Manager meeting. Tremere asked for a consensus from the Board to let him draft a report with help from Gitelis and Werts. Schleif said the report should contain four topics — 1. Who we are, 2. What we are about, 3. What we have done, 4. What we want to do. A fifth topic was suggested — How can the city help us. Tremere and Gitelis with help from Werts will draft a report based on the previously drafted recommendations and the four points listed above, including the name change. It will be sent out to the group. Tremere would like to take action on the report at the November 15 meeting. 7. Other Business -None 8. Future Meetings — November 15, December 20 9. Adjournment A motion to adjourn the meeting was made at 9:05 pm by Gitelis and seconded by Schleif. Motion carried.