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General FundGENERAL FUND The General Fund is the chief operating fund of the City of Golden Valley to be used to account for all financial resources except for those required to be accounted for in another fund. The General Fund accounts for the revenues and expenditures necessary to carry out basic governmental activities of the City such as police and fire protection, maintenance of streets and parks, city buildings, recreation, and legal and administration. 3 MAYOR AND COUNCIL DIVISION. The mayor serves a four-year term and the council members are elected to four-year terms with two elected every two years. Elections are held in odd -numbered years. The City of Golden Valley operates under the Plan B form of government. It is also known as a council-manager plan. Although the council retains its legislative and policy-making authority, it delegates administrative responsibilities, such as hiring and firing employees to the city manager. The council is responsible for enacting ordinances, adopting annual operating budgets and establishing basic city policies. The mayor and council appoint members to the various City commissions. This division includes the mayor and council and all commissions. STAFFING Mayor (elected) 1 Council Members (elected) 4 Administrative Assistant 1 Various departments staff the Commissions. Overtime is used for administrative staff to attend the meeting and take minutes. EXPENDITURES Operating Supplies include office operating supplies used by the Administrative Assistant and the various City commissions. Professional Services include the annual audit and officer testing for the civil service commission. The Dues and Subscriptions include the League of MN Cities, Northwest Hennepin Human Services Council, Five Cities Transportation, Historical Society and various other memberships. Contractual Maintenance is the maintenance contract for the council chamber sound system and cable TV equipment. Commissions of the Mayor and Council: ■ Civil Service Commission ■ Human Rights Commission ■ Environmental Commission ■ Planning Commission ■ Open Space and Recreation Commission ■ Board of Zoning Appeals ■ Human Services Foundation (Special Revenue Section) 5 CITY OF GOLDEN VALLEY, MINNESOTA 2013 - 2014 ADOPTED BIENNIAL GENERAL FUND 4 ALL REVENUES AND EXPENDITURES 2010 2011 2012 2012 2013 2014 Actual Actual Adopted Estimated Adopted Concept GENERAL FUND REVENUES Property Taxes 11,485,502 11,600,785 11,702,050 11,702,050 11,967, 780 11,967, 780 Licenses 199,122 213,564 173,800 191,510 191,510 191,510 Permits 673,547 948,342 628,070 693,200 693,200 693,200 Federal Grants 37,163 32,300 - 24,000 24,000 24,000 State Grants 60,005 126,083 10,500 10,500 10,500 10,500 County Grants 2,216 4,750 - - - - General Government 55,183 54,784 43,550 43,550 43,560 43,550 Public Safety 175,490 220,125 181,745 166,710 151,385 151,385 Public Works 134,249 146,846 125,000 137,000 140,000 140,000 Park & Recreation 379,356 413,677 395,350 426,225 423,750 423,750 Charges for Services 893,829 763,184 1,001,500 901,500 981,500 981,500 Fines and Forfeitures 284,600 303,908 260,000 280,000 280,000 280,000 Interest on Investments 47,671 64,533 110,000 110,000 100,000 100,000 Transfers In 175,000 175,000 86,810 86,810 100,000 100,000 Other Revenue 270,665 273,139 182,700 215,200 227,200 227,200 TOTAL GENERAL FUND REVENUE $14,873,598 $15,341,020 $14,901,075 $14,988,255 $15,334,385 $15,334,375 GENERAL FUND EXPENDITURES Mayor and Council 268,901 287,787 287,755 290,905 286,185 287,845 City Manager 716,108 724,753 697,925 727,755 729,810 736,265 Administrative Services 1,460,063 1,460,704 1,572,160 1,579,710 1,594,515 1,633,405 Legal 147,051 151,671 120,000 136,000 135,000 135,000 Risk Management 277,016 255,536 290,000 290,000 300,000 300,000 Building Operations 512,671 501,636 570,855 530,990 525,990 525,990 Planning 279,607 310,914 317,035 319,225 323,750 326,550 Police 4,457,612 4,525,095 4,701,500 4,793,825 4,862,455 4,914,500 Fire and Inspections 1,422,345 1,485,119 1,554,480 1,581,830 1,591,200 1,602,750 Public Works Administration 308,227 312,008 315,365 318,540 321,545 324,580 Engineering 507,125 463,324 663,425 672,650 668,745 672,895 Street Maintenance 1,225,024 1,304,072 1,386,530 1,388,580 1,385,115 1,398,120 Park Maintenance 899,892 1,009,854 996,780 998,760 1,006,895 1,027,325 Community Center 56,756 57,540 75,355 64,660 72,910 73,180 Park & Recreation Administration 613,362 649,112 646,275 651,365 665,465 670,960 Recreation Programs 363,475 361,350 410,925 410,470 420,095 421,185 Transfers Out 1,339,970 1,264,970 294,710 294,440 444,710 589,970 TOTAL GENERAL FUND EXPENDITURES $14,855,205 $15,125,445 $14,901,075 $15,049,705 $15,334,385 $15,640,520 Excess (deficiency) of revenues over expenditures $18,393 $215,575 $0 ($61,450) $0 ($306,145) FUND BALANCE Fund Balance, Beginning of Year $8,985,030 $9,003,423 $9,218,998 $9,218,998 $9,157,548 $9,157,548 Fund Balance, End of Year $9,003,423 $9,218,998 $9,218,998 $9,157,548 $9,167,548 $8,851,403 4 MAYOR AND COUNCIL DIVISION The mayor serves a four-year term and the council members are elected to four-year terms with two elected every two years. Elections are held in odd -numbered years. In 2013, a special municipal election will coincide with the city election to elect a two-year term council member. The City of Golden Valley operates under the Plan B form of government. It is also known as a council-manager plan. Although the council retains its legislative and policy-making authority, it delegates administrative responsibilities, such as hiring and firing employees to the city manager. The council is responsible for enacting ordinances, adopting annual operating budgets and establishing basic city policies. The mayor and council appoint members to the various City commissions. This division includes the mayor and council and all commissions. STAFFING Mayor (elected) 1 Council Members (elected) 4 Administrative Assistant 1 Various departments staff the Commissions. Overtime is used for administrative staff to attend the meeting and take minutes. EXPENDITURES Operating Supplies include office operating supplies used by the Administrative Assistant and the various City commissions. Professional Services include the annual audit and officer testing for the civil service commission. The Dues and Subscriptions include the League of MN Cities, Northwest Hennepin Human Services Council, Five Cities Transportation, Historical Society and various other memberships. Contractual Maintenance is the maintenance contract for the council chamber sound system and cable TV equipment. Commissions of the Mayor and Council: ■ Civil Service Commission ■ Human Rights Commission ■ Environmental Commission ■ Planning Commission ■ Open Space and Recreation Commission ■ Board of Zoning Appeals ■ Human Services Fund (Special Revenue Section) 9 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 0 Personal Services 6110 Salaries -Regular Employees $45,920 $51,766 $50,605 $51,105 $51,625 $52,145 6111 Overtime -Regular Employees 5,249 6,150 8,300 9,650 8,550 8,550 6130 Salaries -Temporary Employees 49,454 48,854 49,405 49,405 49,865 49,865 6150 Employee Insurance 10,382 11,071 12,400 12,400 12,525 12,650 6160 Retirement 12,855 14,997 15,225 15,225 15,500 15,515 TOTAL Personal Services 123,860 132,838 135,935 137,785 138,065 138,725 Supplies and Services 6320 Operating Supplies 16,264 1,791 2,875 2,675 2,675 2,675 6340 Professional Services 34,803 40,949 49,000 52,500 48,000 49,000 6344 Use of Personal Auto 4 - 200 200 200 200 6351 Legal Notices 8,843 13,022 9,300 8,300 8,500 8,500 6382 Contractual Maintenance 7,175 7,390 8,500 8,500 8,500 8,500 6411 Conferences and Schools 3,132 4,115 10,745 10,745 10,045 10,045 6413 Dues and Subscriptions 32,716 32,713 33,850 33,850 33,850 33,850 6440 Other Contractual Services 42,104 54,969 37,350 36,350 36,350 36,350 TOTAL Supplies and Services 145,041 154,949 151,820 153,120 148,120 149,120 TOTALS $268,901 $287,787 $287,755 $290,905 $286,185 $287,845 0 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) PROGRAM: Council (1001) 7 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $45,920 $51,766 $50,605 $51,105 $51,625 $52,145 6111 Overtime -Regular Employees 3,064 4,115 4,650 6,000 4,650 4,650 6130 Salaries -Temporary Employees 49,454 48,854 49,405 49,405 49,865 49,865 6150 Employee Insurance 10,382 11,071 12,400 12,400 12,525 12,650 6160 Retirement 12,588 14,728 14,870 14,870 15,110 15,125 TOTAL Personal Services 121,408 130,534 131,930 133,780 133,775 134,435 Supplies and Services 6320 Operating Supplies 16,264 1,791 2,875 2,675 2,675 2,675 6340 Professional Services 34,698 39,340 44,000 48,500 44,000 45,000 6344 Use of Personal Auto 4 - 200 200 200 200 6351 Legal Notices 8,843 13,022 9,300 8,300 8,500 8,500 6382 Contractual Maintenance 7,175 7,390 8,500 8,500 8,500 8,500 6411 Conferences and Schools 2,105 3,039 5,220 5,220 5,220 5,220 6413 Dues and Subscriptions 32,301 32,283 33,400 33,400 33,400 33,400 6440 Other Contractual Services 41,819 54,674 37,000 36,000 36,000 36,000 TOTAL Supplies and Services 143,209 151,539 140,495 142,795 138,495 139,495 TOTALS $264,617 $282,073 $272,425 $276,575 $272,270 $273,930 7 DIVISION: Council (001) OBJECT DESCRIPTION Supplies and Services 6340 Professional Services TOTAL Supplies and Services CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Civil Service Commission (1002) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 105 1,609 5,000 4,000 4,000 4,000 105 1,609 5,000 4,000 4,000 4,000 TOTALS 105 1,609 5,000 4,000 4,000 4,000 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) PROGRAM: Human Rights Commission (1003) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Supplies and Services 6411 Conferences and Schools 516 - 4,200 4,200 3,500 3,500 TOTAL Supplies and Services 516 - 4,200 4,200 3,500 3,500 TOTALS 516 - 4,200 4,200 3,500 3,500 9 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) PROGRAM: Environmental Commission (1040) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6111 Overtime -Regular Employees $755 $730 $1,200 $1,200 $1,200 $1,200 6160 Retirement 92 97 - - - - TOTAL Personal Services 847 827 1,200 1,200 1,200 1,200 Supplies and Services 6411 Conferences and Schools 109 - - - - TOTAL Supplies and Services 109 - - - - - TOTALS 956 827 1,200 1,200 1,200 1,200 10 DIVISION: Council (001) OBJECT DESCRIPTION Personal Services 6111 Overtime -Regular Employees 6160 Retirement TOTAL Personal Services Supplies and Services 6411 Conferences and Schools TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Planning Commission (1050) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $980 $940 $1,200 $1,200 $1,200 $1,200 120 124 170 170 170 170 1,100 1,064 1,370 1,370 1,370 1,370 293 959 1,075 1,075 1,075 1,075 293 959 1,075 1,075 1,075 1,075 $1,393 $2,023 $2,445 $2,445 $2,445 $2,445 11 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) PROGRAM: Open Space and Recreation Commission (1060) 12 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6111 Overtime -Regular Employees $0 $0 $500 $500 $500 $500 6160 Retirement - - 85 85 85 85 TOTAL Personal Services - - 585 585 585 585 Supplies and Services 6411 Conferences and Schools 109 117 250 250 250 250 6413 Dues and Subscriptions 415 430 450 450 450 450 6440 Other Contractual Services 285 295 350 350 350 350 TOTAL Supplies and Services 809 842 1,050 1,050 1,050 1,050 TOTALS $809 $842 $1,635 $1,635 $1,635 $1,635 12 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Council (001) PROGRAM: Board of Zoning and Appeals (1070) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6111 Overtime -Regular Employees $450 $365 $750 $750 $1,000 $1,000 6160 Retirement 55 48 100 100 135 135 TOTAL Personal Services 505 413 850 850 1,135 1,135 TOTALS 505 413 850 850 1,135 1,135 13 CITY MANAGER DIVISION The City Manager is responsible for directing and coordinating the activities of all City departments and implementing City Council policies. This division has two programs: City Manager and Communications. STAFFING City Manager 1 Administrative Assistant .5 Assistant City Manager 1 Assistant HRA Director/Deputy City Clerk .5 Communications Manager 1 Communications Assistant .5 Graphic Designer/Web Specialist .6 EXPENDITURES Professional Services includes annual safety training, recruiting costs, mandatory drug testing of employees with Commercial Drivers Licenses (CDL) and new regulation training for employees. General Notices are job advertisements, new resident's packets, and the bi-monthly printing of the City newsletter. The City Manager's yearly car allowance of $6,144 and above staff mileage reimbursement is included under Use of Personal Auto. Conferences and Schools include $3,000 for Employee Wellness programs and Awards and Indemnities include $6,000 for service and retirements awards based on length of employment with the City. 14 DIVISION: City Manager (003) OBJECT DESCRIPTION $448,240 $462,810 $462,250 Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6150 Employee Insurance 6160 Retirement 83,660 TOTAL Personal Services 86,320 Supplies and Services 6320 Operating Supplies 6340 Professional Services 6344 Use of Personal Auto 6352 General Notices/Public 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6415 Awards and Indemnities 649,855 TOTAL Supplies and Services 3,385 TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $500,541 $480,284 $448,240 $462,810 $462,250 $466,880 432 219 - - - - 88,150 84,155 83,660 85,660 86,320 87,185 67,471 92,767 76,525 93,015 94,840 95,790 6,248 6,209 7,500 7,500 7,500 656,594 657,425 608,425 641,485 643,410 649,855 731 4,475 2,765 2,765 2,765 2,765 8,700 13,402 20,800 19,400 19,400 19,400 5,941 6,749 6,850 6,950 6,950 6,950 26,021 25,949 29,000 27,000 27,000 27,000 6,248 6,209 7,500 7,500 7,500 7,500 4,399 3,773 13,095 13,155 13,095 13,095 3,385 3,034 3,365 3,375 3,390 3,400 4,089 3,737 6,125 6,125 6,300 6,300 59,514 67,328 89,500 86,270 86,400 86,410 $716,108 $724,753 $697,925 $727,755 $729,810 $736,265 15 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: City Manager (003) PROGRAM: City Manager (1030) 16 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $346,906 $323,433 $294,535 $307,570 $305,940 $309,005 6111 Overtime -Regular Employees 432 219 - 6150 Employee Insurance 57,535 57,540 53,560 55,560 55,920 56,480 6160 Retirement 47,040 70,403 51,175 67,665 68,345 69,030 TOTAL Personal Services 451,913 451,595 399,270 430,795 430,205 434,515 Supplies and Services 6320 Operating Supplies 654 4,101 2,000 2,000 2,000 2,000 6340 Professional Services 8,209 13,043 19,400 18,000 18,000 18,000 6344 Use of Personal Auto 5,918 6,605 6,650 6,750 6,750 6,750 6352 General Notices/Public 2,818 2,737 6,000 4,000 4,000 4,000 6390 Rentals 6,248 6,209 7,500 7,500 7,500 7,500 6411 Conferences and Schools 2,780 2,615 11,095 11,155 11,095 11,095 6413 Dues and Subscriptions 2,563 2,147 2,040 2,050 2,065 2,075 6415 Awards and Indemnities 3,637 3,467 5,825 5,825 6,000 6,000 TOTAL Supplies and Services 32,827 40,924 60,510 57,280 57,410 57,420 TOTALS $484,740 $492,519 $459,780 $488,075 $487,615 $491,935 16 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: City Manager (003) PROGRAM: City Communications (1031) iVA 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $153,635 $156,851 $153,705 $155,240 $156,310 $157,875 6150 Employee Insurance 30,615 26,615 30,100 30,100 30,400 30,705 6160 Retirement 20,431 22,364 25,350 25,350 26,495 26,760 TOTAL Personal Services 204,681 205,830 209,155 210,690 213,205 215,340 Supplies and Services 6320 Operating Supplies 77 374 765 765 765 765 6340 Professional Services 491 359 1,400 1,400 1,400 1,400 6344 Use of Personal Auto 23 144 200 200 200 200 6352 Public Information 23,203 23,212 23,000 23,000 23,000 23,000 6411 Conferences and Schools 1,619 1,158 2,000 2,000 2,000 2,000 6413 Dues and Subscriptions 822 887 1,325 1,325 1,325 1,325 6415 Awards and Indemnities 452 270 300 300 300 300 TOTAL Supplies and Services 26,687 26,404 28,990 28,990 28,990 28,990 TOTALS $231,368 $232,234 $238,145 $239,680 $242,195 $244,330 iVA ADMINISTRATIVE SERVICES DIVISION This division is comprised of General Services, Finance, Information Technology Services and Elections. General Services handles the front counter customer service duties for utility billing, elections, special assessments and routing all phone calls to various departments. Finance handles accounting, cash management functions, payroll, preparation of the biennial budget, Comprehensive Annual Financial Report (CAFR) and Capital Improvement Program (CIP). IT Services handles all computer applications and maintenance of servers, phones, copiers and computers for the City. STAFFING Finance Director \ City Clerk Accounting Coordinator Accountant Elections / Accounts Receivable Assistant Utility Billing / Accounts Payable Technician Assessing / Accounts Payable Technician Information Technology Coordinator Information Technology Technician EXPENDITURES Operating Supplies includes the general office supplies used by all City departments and the cost of various software applications needed by City divisions. Postage includes the costs for mailing all City correspondence such as letters, notices and newsletters. Telephone costs include the maintenance of the City phone system and fees for wireless cards. Rentals include the computer access to Hennepin County's tax records and the use of the City's folding machine. The cost of the maintenance agreements for the City's personal computers and the City's phone system, including voice mail, are included in Contractual Maintenance. The Contract for Local Government Information Services (LOGIS) is included in Other Contractual Services. The City contracts with Hennepin County for appraisal of properties. Municipal Elections are held in odd -numbered years. m CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Administrative Services (005) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $550,899 $553,985 $560,940 $568,010 $576,260 $584,005 6111 Overtime -Regular Employees 2,454 871 4,300 4,300 2,900 4,300 6130 Salaries -Temporary Employees 26,556 9,840 34,000 34,000 15,000 34,000 6150 Employee Insurance 102,633 103,399 114,195 116,695 117,705 119,850 6160 Retirement 73,069 78,582 83,990 88,840 90,160 91,485 TOTAL Personal Services 755,611 746,677 797,425 811,845 802,025 833,640 Supplies and Services 6320 Operating Supplies 65,153 54,292 80,570 78,555 76,205 76,205 6340 Professional Services 29,552 25,164 25,500 26,500 28,000 28,000 6342 Postage 52,169 50,704 60,000 60,000 60,000 60,000 6343 Telephone 19,727 20,669 24,220 22,220 22,220 22,220 6344 Use of Personal Auto 387 193 715 650 650 650 6382 Contractual Maintenance 14,616 22,386 23,375 19,690 19,690 19,690 6390 Rentals 10,525 9,058 12,805 12,805 21,465 21,465 6411 Conferences and Schools 997 2,589 7,740 7,740 7,740 7,740 6413 Dues and Subscriptions 1,764 1,550 1,910 1,805 1,805 1,805 6440 Other Contractual Services 509,562 527,422 537,900 537,900 554,715 561,990 TOTAL Supplies and Services 704,452 714,027 774,735 767,865 792,490 799,765 TOTALS $1,460,063 $1,460,704 $1,572,160 $1,579,710 $1,594,515 $1,633,405 19 DIVISION: Administrative Services (005) OBJECT DESCRIPTION 6320 Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6150 Employee Insurance 6160 Retirement 6390 TOTAL Personal Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: General Services (I 101) 2010 Supplies and Services 6320 Operating Supplies 6342 Postage 6343 Telephone 6344 Use of Personal Auto 6382 Contractual Maintenance 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6440 Other Contractual Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: General Services (I 101) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $243,611 $241,480 $243,980 $246,400 $248,890 $251,390 396 27 500 500 500 500 39,379 41,197 45,000 45,000 45,450 45,905 32,432 34,424 35,480 35,480 35,830 36,185 315,818 317,128 324,960 327,380 330,670 333,980 15,947 13,464 16,470 16,070 16,070 16,070 52,169 50,704 60,000 60,000 60,000 60,000 17,930 19,651 20,220 20,220 20,220 20,220 16 85 265 200 200 200 116 1,399 - - - - 2,510 2,516 2,510 2,510 2,510 2,510 91 1,489 2,660 2,660 2,660 2,660 540 525 540 540 540 540 190,522 190,969 191,000 191,000 191,000 191,000 279,841 280,802 293,665 293,200 293,200 293,200 $595,659 $597,930 $618,625 $620,580 $623,870 $627,180 01 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Administrative Services (005) PROGRAM: Finance (1102) 21 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $170,032 $170,567 $169,360 $171,095 $172,765 $174,495 6111 Overtime -Regular Employees 18 27 300 300 300 300 6150 Employee Insurance 33,615 35,256 40,225 40,635 41,030 41,445 6160 Retirement 21,950 23,755 23,640 27,375 27,640 27,920 TOTAL Personal Services 225,615 229,605 233,525 239,405 241,735 244,160 Supplies and Services 6320 Operating Supplies 6,524 5,345 4,620 6,970 4,620 4,620 6340 Professional Services 3,838 12,046 4,000 5,000 6,500 6,500 6344 Use of Personal Auto 138 - 200 200 200 200 6411 Conferences and Schools 522 975 1,780 1,780 1,780 1,780 6413 Dues and Subscriptions 1,224 1,025 1,370 1,265 1,265 1,265 6440 Other Contractual Services - - 120 120 120 120 TOTAL Supplies and Services 12,246 19,391 12,090 15,335 14,485 14,485 TOTALS $237,861 $248,996 $245,615 $254,740 $256,220 $258,645 21 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Administrative Services (005) PROGRAM: IT Services (I 105) It% 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $136,105 $141,938 $142,600 $145,515 $151,605 $153,120 6150 Employee Insurance 28,521 26,946 27,095 29,185 30,325 30,625 6160 Retirement 18,199 20,295 23,620 24,735 25,775 26,030 TOTAL Personal Services 182,825 189,179 193,315 199,435 207,705 209,775 Supplies and Services 6320 Operating Supplies 39,276 30,810 54,480 50,515 50,515 50,515 6340 Professional Services 25,714 13,118 21,500 21,500 21,500 21,500 6343 Telephone 1,797 1,018 4,000 2,000 2,000 2,000 6344 Use of Personal Auto 233 108 250 250 250 250 6382 Contractual Maintenance 14,500 20,987 23,375 19,690 19,690 19,690 6390 Rentals 4,786 6,412 6,415 6,415 6,415 6,415 6411 Conferences and Schools 150 - 3,000 3,000 3,000 3,000 6440 Other Contractual Services 319,040 336,453 346,780 346,780 363,595 370,870 TOTAL Supplies and Services 405,496 408,906 459,800 450,150 466,965 474,240 TOTALS $588,321 $598,085 $653,115 $649,585 $674,670 $684,015 It% DIVISION: Administrative Services (005) OBJECT DESCRIPTION $5,000 Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Elections & Voter Registration (1142) 2010 2011 2012 2012 ACTUAL ACTUAL ADOPTED ESTIMATED 2013 2014 ADOPTED CONCEPT $1,151 $0 $5,000 $5,000 $3,000 $5,000 2,040 817 3,500 3,500 2,100 3,500 26,556 9,840 34,000 34,000 15,000 34,000 1,118 - 1,875 1,875 900 1,875 488 108 1,250 1,250 915 1,350 31,353 10,765 45,625 45,625 21,915 45,725 Supplies and Services 6320 Operating Supplies 3,406 4,673 5,000 5,000 5,000 5,000 6390 Rentals 3,229 130 3,880 3,880 12,540 12,540 6411 Conference & Schools 234 125 300 300 300 300 TOTAL Supplies and Services 6,869 4,928 9,180 9,180 17,840 17,840 TOTALS $38,222 $15,693 $54,805 $54,805 $39,755 $63,565 23 LEGAL DIVISION This division provides for all the general legal services for the City except for criminal prosecutions, which is accounted for in the Prosecution & Court Division and legal work on insurance cases, which is accounted for in the Casualty Insurance Division. STAFFING ■ None EXPENDITURES The City currently has a contract with Best and Flanagan law firm through December 31, 2015 for legal services. 24 DIVISION: Legal (006) OBJECT DESCRIPTION Supplies and Services 6340 Professional Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Legal Service (1121) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $147,051 $151,671 $120,000 $136,000 $135,000 $135,000 147,051 151,671 120,000 136,000 135,000 135,000 $147,051 $151,671 $120,000 $136,000 $135,000 $135,000 25 RISK MANAGEMENT DIVISION This division accounts for the property and liability insurance coverage for the City. STAFFING ■ None EXPENDITURES The City is a member of the League of Minnesota Cities Insurance Trust (LMCIT), which is a self-insurance pool. The insurance period covers February 1 through January 31 of the following year. The City has the following coverages: general liability, public officials liability, police professional liability, Brookview Golf Course liquor liability, building and contents, contractors equipment, boiler and machinery, auto liability and physical damage and fidelity bonds. State Legislature sets limits for the tort liability. The annual dividend from the pool, which is based on a combination of premium size and loss experience, is received in December of each year and used to offset the expenditures in this division. 26 DIVISION: Insurance (007) OBJECT 6361 DESCRIPTION Supplies and Services Insurance: General Liability Coverages TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Risk Management (1115) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $277,016 $255,536 $290,000 $290,000 $300,000 $300,000 277,016 255,536 290,000 290,000 300,000 300,000 $277,016 $255,536 $290,000 $290,000 $300,000 $300,000 27 GOVERNMENT BUILDINGS DIVISION This division accounts for the operation and maintenance of all the City's buildings: City Hall, Public Safety (Police and Fire Station #1), Streets/Parks Maintenance, Utilities Maintenance, Vehicle Maintenance, Warehouse/ Animal Impound, Golf Maintenance, Fire Station #2, Fire Station #3 and Brookview Community Center/Golf Operations. Any major improvements to buildings are in the City's Capital Improvement Program. STAFFING This work is performed by Public Works' employees on an as -needed basis along with the snow removal work in the Government Center. EXPENDITURES Supplies include those items needed to repair and maintain City buildings. The Electric and Gas Service is the cost for all city buildings. Contractual Maintenance includes the scheduled contractual custodial services and the contracted maintenance of the heating, ventilation and air conditioning systems in the various buildings. W CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Building (011) PROGRAM: Building Operations (1180) 29 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $16,680 $12,686 $24,405 $24,405 $24,405 $24,405 6111 Salaries -Overtime 516 - 4,000 4,000 4,000 4,000 6150 Employee Insurance 3,603 4,492 5,540 5,595 5,595 5,595 6160 Retirement 2,251 4,328 4,010 4,090 4,090 4,090 TOTAL Personal Services 23,050 21,506 37,955 38,090 38,090 38,090 Supplies & Services 6320 Operating Supplies 38,929 39,283 40,100 40,100 40,100 40,100 6340 Professional Services - - 1,000 1,000 1,000 1,000 6371 Electric Service 137,829 144,000 135,000 135,000 135,000 135,000 6372 Gas Service 81,746 82,231 140,000 100,000 100,000 100,000 6375 Waste Disposal 12,953 13,793 14,000 14,000 14,000 14,000 6381 Cemetery Maintenance 9,266 5,219 6,000 6,000 6,000 6,000 6382 Contractual Maintenance 185,878 178,052 194,500 194,500 189,500 189,500 6390 Rentals 1,400 1,358 2,000 2,000 2,000 2,000 6414 Licenses & Taxes - 90 300 300 300 300 TOTAL Supplies and Services 468,001 464,026 532,900 492,900 487,900 487,900 Capital Outlay 6960 Capital Outlay 21,620 16,104 - - - - TOTALS $512,671 $501,636 $570,855 $530,990 $525,990 $525,990 29 PLANNING DIVISION This division is responsible for coordinating the implementation of the City's comprehensive plan, development review, zoning administration and other long range planning activities. The Planning Division works closely with the City's Housing and Redevelopment Authority (HRA) in its redevelopment activities. STAFFING Director of Planning & Development Planner Administrative Assistant EXPENDITURES Use of Personal Auto includes an appropriation of $4,105 for the vehicle allowance for the Director. Ordinance revisions will be made to reflect the updated comprehensive plan. 30 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Planning (016) PROGRAM: Planning (1166) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $207,634 $220,545 $219,230 $221,420 $223,645 $225,890 6111 Overtime -Regular Employees - - 300 300 200 200 6150 Employee Insurance 38,203 40,899 43,250 43,250 44,730 45,175 6160 Retirement 27,573 34,420 36,120 36,120 36,780 37,150 TOTAL Personal Services 273,410 295,864 298,900 301,090 305,355 308,415 Supplies and Services 6320 Operating Supplies 80 978 900 900 900 900 6340 Professional Services - 8,120 7,500 7,500 7,500 7,500 6344 Use of Personal Auto 3,951 4,331 4,405 4,405 4,405 4,405 6411 Conferences and Schools 1,373 730 4,500 4,500 4,500 4,500 6413 Dues and Subscriptions 793 891 830 830 1,090 830 TOTAL Supplies and Services 6,197 15,050 18,135 18,135 18,395 18,135 TOTALS $279,607 $310,914 $317,035 $319,225 $323,750 $326,550 31 POLICE DIVISION This division provides police services to the community such as patrol, investigation of crimes, prosecution of offenders and community crime prevention. This division includes five programs: Police Administration, Operations, Northwest Drug Task Force, Safe and Sober, and Prosecution and Court. STAFFING Police Chief 1 Commanders 2 Sergeant 7 Police Officer 20 Crime Prevention Specialist 1 Community Service Officers (CSO) 6 Administrative Assistants 2.75 EXPENDITURES Personal Services account for 83% of the budget and increases in personal services include the employee wages and benefit charges. The department also assigns police officers to special duty assignments such as school resource officer and task forces. All revenue for those duties is accounted for in the general fund. Commodities such as Clothing and Operating Supplies had minimal changes to the budget. Use of Personal Auto includes $6,144 for the Police Chief's car allowance and the remainder as department mileage reimbursements. Dispatch services are a contractual agreement with the City of Edina through December 2012 with a one year extension. Chestnut and Cambronne are the City's prosecuting attorneys through 2014. 32 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET Division: Police (022) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 33 Personal Services 6110 Salaries -Regular Employees $2,646,280 $2,857,362 $2,989,610 $3,019,305 $3,050,280 $3,080,800 6111 Overtime -Regular Employees 214,235 201,222 141,240 180,000 181,560 183,135 6150 Employee Insurance 419,509 424,391 446,880 463,775 468,385 473,100 6160 Retirement 233,826 264,206 280,065 306,510 311,495 314,590 TOTAL Personal Services 3,513,850 3,747,181 3,857,795 3,969,590 4,011,720 4,051,625 Supplies and Services 6320 Operating Supplies 42,683 44,247 42,800 42,800 41,300 41,300 6324 Clothing 33,192 51,029 30,500 30,500 30,500 30,500 6327 Range Supplies 12,336 11,940 12,200 12,200 13,200 14,200 6340 Professional Services 158,778 162,657 163,000 163,600 169,600 175,600 6341 Dispatch Services 368,540 186,599 190,000 190,000 195,000 195,000 6343 Telephone 12,945 12,129 15,000 15,000 15,000 15,000 6344 Use of Personal Auto 6,142 6,169 9,045 8,045 8,045 8,045 6382 Contractual Maintenance 24,119 28,345 24,725 24,425 24,425 24,425 6390 Rentals 8,112 8,329 12,150 9,950 9,950 9,950 6411 Conferences and Schools 35,035 29,008 31,000 31,000 31,000 31,000 6413 Dues and Subscriptions 1,983 1,864 3,095 3,095 3,095 3,095 6440 Other Contractual Services 50,257 53,216 72,200 71,500 79,500 79,500 TOTAL Supplies and Services 754,122 595,532 605,715 602,115 620,615 627,615 Vehicle Maintenance 7401 Maintenance Charges -Labor 82,946 72,293 96,000 96,000 100,000 102,000 7402 Maintenance Charges -Parts 34,128 30,351 36,000 36,000 36,000 37,000 7403 Motor Fuels 72,566 79,738 105,990 90,120 94,120 96,260 TOTAL Vehicle Maintenance Charges 189,640 182,382 237,990 222,120 230,120 235,260 TOTALS 4,457,612 4,525,095 4,701,500 4,793,825 4,862,455 4,914,500 33 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET Division: Police Administration (021) PROGRAM: Police Administration (1300) 34 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $575,122 $580,747 $603,170 $609,240 $616,110 $622,285 6111 Overtime -Regular Employees 7,816 10,476 8,000 8,000 8,000 8,000 6150 Employee Insurance 103,628 108,774 103,515 120,410 122,040 123,260 6160 Retirement 76,830 82,647 84,585 85,665 86,525 87,390 TOTAL Personal Services 763,396 782,644 799,270 823,315 832,675 840,935 Supplies and Services 6320 Operating Supplies 10,145 6,886 10,300 10,300 9,800 9,800 6344 Use of Personal Auto 5,683 6,144 7,045 7,045 7,045 7,045 6382 Contractual Maintenance - - 1,500 1,200 1,200 1,200 6390 Rentals 4,145 5,809 6,700 6,700 6,700 6,700 6411 Conferences and Schools 5,083 1,256 4,000 4,000 4,000 4,000 6440 Other Contractual Services 1,373 615 2,200 1,500 1,500 1,500 TOTAL Supplies and Services 26,429 20,710 31,745 30,745 30,245 30,245 TOTALS $789,825 $803,354 $831,015 $854,060 $862,920 $871,180 34 CITY OF GOLDEN VALLEY 2013 2014 OPERATING BUDGET DIVISION: Police (022) OBJECT DESCRIPTION 2010 ACTUAL 2011 ACTUAL 2012 ADOPTED PROGRAM: Police Operations (1320) 2012 2013 2014 ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $2,052,304 $2,252,267 $2,365,840 $2,389,465 $2,413,360 $2,437,495 6111 Overtime -Regular Employees 190,123 170,193 111,240 150,000 151,500 153,015 6150 Employee Insurance 312,250 311,829 339,800 339,800 342,745 346,200 6160 Retirement 153,758 177,011 190,855 216,220 220,320 222,525 TOTAL Personal Services 2,708,435 2,911,300 3,007,735 3,095,485 3,127,925 3,159,235 Supplies and Services 6320 Operating Supplies 32,538 37,361 32,500 32,500 31,500 31,500 6324 Clothing 33,192 51,029 30,500 30,500 30,500 30,500 6327 Range Supplies 12,336 11,940 12,200 12,200 13,200 14,200 6340 Professional Services 17,945 16,526 13,000 13,000 13,000 13,000 6341 Dispatch Services 368,540 186,599 190,000 190,000 195,000 195,000 6343 Telephone 12,945 12,129 15,000 15,000 15,000 15,000 6344 Use of Personal Auto 459 25 2,000 1,000 1,000 1,000 6382 Contractual Maintenance 24,119 28,345 23,225 23,225 23,225 23,225 6390 Rentals 3,967 2,520 5,450 3,250 3,250 3,250 6411 Conferences and Schools 29,952 27,752 27,000 27,000 27,000 27,000 6413 Dues and Subscriptions 1,983 1,864 3,095 3,095 3,095 3,095 TOTAL Supplies and Services 537,976 376,090 353,970 350,770 355,770 356,770 Vehicle Maintenance 7401 Maintenance Charges -Labor 82,946 72,293 96,000 96,000 100,000 102,000 7402 Maintenance Charges -Parts 34,128 30,351 36,000 36,000 36,000 37,000 7403 Motor Fuels 72,566 79,738 105,990 90,120 94,120 96,260 TOTAL Vehicle Maintenance Charges 189,640 182,382 237,990 222,120 230,120 235,260 TOTALS $3,436,051 $3,469,772 $3,599,695 $3,668,375 $3,713,815 $3,751,285 35 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Police (022) PROGRAM: NW Metro Drug Task Force (1321) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6111 Overtime -Regular Employees $14,863 $15,259 $16,000 $16,000 $16,000 $16,000 6160 Retirement 1,925 2,129 2,235 2,235 2,235 2,235 TOTALS $16,788 $17,388 $18,235 $18,235 $18,235 $18,235 36 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Police (022) PROGRAM: Safe and Sober (1323) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6111 Overtime -Regular Employees $0 $3,513 $0 $0 $0 $0 6160 Retirement - 490 - - - - TOTALS 0 4,003 0 0 0 0 37 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Prosecution & Court (024) PROGRAM: Prosecution & Court (1130) 38 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $18,854 $24,348 $20,600 $20,600 $20,810 $21,020 6111 Overtime -Regular Employees 1,433 1,781 6,000 6,000 6,060 6,120 6150 Employee Insurance 3,631 3,788 3,565 3,565 3,600 3,640 6160 Retirement 1,313 1,929 2,390 2,390 2,415 2,440 TOTAL Personal Services 25,231 31,846 32,555 32,555 32,885 33,220 Supplies and Services 6340 Professional Services 140,833 146,131 150,000 150,600 156,600 162,600 6440 Other Contractual Services 48,884 52,601 70,000 70,000 78,000 78,000 TOTAL Supplies and Services 189,717 198,732 220,000 220,600 234,600 240,600 TOTALS $214,948 $230,578 $252,555 $253,155 $267,485 $273,820 38 FIRE AND INSPECTIONS DIVISION This division provides the City's fire suppression, fire code enforcement services, and inspection services to ensure that residential and non-residential buildings are constructed safely in accordance with a number of State and Local Building and Fire Codes. There are two programs: Fire and Inspections. STAFFING Chief of Fire & Inspections Services 1 Deputy Fire Marshal 1 Fire Education Specialist 1 Fire/Property Maintenance Specialist 1 Paid On -Call Firefighter Approx. 50 Building Official 1 Chief Building Inspector 1 Building Inspector 2 Administrative Assistant 3 EXPENDITURES Personal Services account for 85% of the budget and increases in personal services include additional hours for training new paid on-call firefighters. Commodities such as operating supplies decreased slightly. 39 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET Division: Fire (023) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 40 Personal Services 6110 Salaries -Regular Employees $739,854 $743,706 $738,465 $745,875 $753,360 $760,885 6111 Overtime -Regular Employees 3,418 5,551 5,500 5,500 5,500 5,500 6130 Salaries -Temporary Employees 228,646 259,855 261,545 264,130 266,645 269,330 6150 Employee Insurance 159,625 156,381 179,225 180,095 181,615 183,435 6160 Retirement 114,902 123,221 140,220 140,915 141,750 143,170 TOTAL Personal Services 1,246,445 1,288,714 1,324,955 1,336,515 1,348,870 1,362,320 Supplies and Services 6320 Operating Supplies 22,838 19,956 24,800 24,750 21,550 18,100 6324 Clothing 19,616 16,306 18,300 18,400 17,800 18,400 6340 Professional Services 12,788 31,932 35,550 61,610 50,750 50,750 6343 Telephone 4,448 4,197 6,300 5,250 5,250 5,250 6344 Use of Personal Auto 5 74 250 250 250 250 6371 Electric Service 409 450 475 475 475 475 6382 Contractual Maintenance 23,635 23,523 25,760 24,825 35,325 35,325 6390 Rentals 7,842 8,523 8,400 8,600 8,600 8,600 6411 Conferences and Schools 20,947 21,949 18,450 18,450 19,125 19,325 6413 Dues and Subscriptions 2,159 2,582 2,740 2,905 2,905 2,905 TOTAL Supplies and Services 114,687 129,492 141,025 165,515 162,030 159,380 Vehicle Maintenance 7401 Maintenance Charges -Labor 32,171 33,970 43,500 43,500 43,500 43,500 7402 Maintenance Charges -Parts 13,475 15,230 16,000 16,000 16,500 16,500 7403 Motor Fuels 15,567 17,713 29,000 20,300 20,300 21,050 TOTAL Vehicle Maintenance Charges 61,213 66,913 88,500 79,800 80,300 81,050 TOTALS 1,422,345 1,485,119 1,554,480 1,581,830 $1,591,200 $1,602,750 40 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Fire (023) PROGRAM: Fire Operations (1346) 41 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $314,340 $307,468 $304,315 $307,385 $310,475 $313,570 6111 Overtime -Regular Employees 3,292 4,885 4,500 4,500 4,500 4,500 6130 Salaries -Temporary Employees 228,646 259,855 261,545 264,130 266,645 269,330 6150 Employee Insurance 79,949 75,819 86,860 87,730 88,610 89,500 6160 Retirement 58,982 61,522 69,485 70,180 70,885 71,595 TOTAL Personal Services 685,209 709,549 726,705 733,925 741,115 748,495 Supplies and Services 6320 Operating Supplies 21,930 18,666 23,000 22,950 18,600 16,300 6324 Clothing 19,241 16,306 17,800 17,800 17,800 17,800 6340 Professional Services 10,548 9,514 13,250 24,110 13,250 13,250 6343 Telephone 3,024 2,769 4,700 3,650 3,650 3,650 6344 Use of Personal Auto 5 74 250 250 250 250 6371 Electric Service 409 450 475 475 475 475 6382 Contractual Maintenance -Equipment 22,835 23,011 24,300 24,300 34,800 34,800 6390 Rentals -General 3,244 3,421 3,600 3,600 3,600 3,600 6411 Conferences and Schools 18,285 19,047 15,700 15,700 16,375 16,575 6413 Dues and Subscriptions 1,894 2,072 2,075 2,115 2,115 2,115 TOTAL Supplies and Services 101,415 95,330 105,150 114,950 110,915 108,815 Vehicle Maintenance 7401 Maintenance Charges -Labor 29,277 29,811 40,000 40,000 40,000 40,000 7402 Maintenance Charges -Parts 12,349 13,726 14,500 14,500 15,000 15,000 7403 Motor Fuels 12,106 13,789 22,000 15,960 15,960 16,310 TOTAL Vehicle Maintenance 53,732 57,326 76,500 70,460 70,960 71,310 TOTALS 840,356 862,205 908,355 919,335 922,990 928,620 41 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Fire (023) PROGRAM: Inspections (1162) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 42 Personal Services 6110 Salaries -Regular Employees $425,514 $436,238 $434,150 $438,490 $442,885 $447,315 6111 Overtime -Reg Employees 126 666 1,000 1,000 1,000 1,000 6150 Employee Insurance 79,676 80,562 92,365 92,365 93,005 93,935 6160 Retirement 55,920 61,699 70,735 70,735 70,865 71,575 TOTAL Personal Services 561,236 579,165 598,250 602,590 607,755 613,825 Supplies and Services 6320 Operating Supplies 908 1,290 1,800 1,800 2,950 1,800 6324 Clothing 375 - 500 600 - 600 6340 Professional Services 2,240 22,418 22,300 37,500 37,500 37,500 6343 Use of Telephone 1,424 1,428 1,600 1,600 1,600 1,600 6382 Contractual Maintenance -Equipment 800 512 1,460 525 525 525 6390 Rentals -General 4,598 5,102 4,800 5,000 5,000 5,000 6411 Conferences and Schools 2,662 2,902 2,750 2,750 2,750 2,750 6413 Dues and Subscriptions 265 510 665 790 790 790 TOTAL Supplies and Services 13,272 34,162 35,875 50,565 51,115 50,565 Vehicle Maintenance 7401 Maintenance Charges -Labor 2,894 4,159 3,500 3,500 3,500 3,500 7402 Maintenance Charges -Parts 1,126 1,504 1,500 1,500 1,500 1,500 7403 Motor Fuels 3,461 3,924 7,000 4,340 4,340 4,740 TOTAL Vehicle Maintenance Charges 7,481 9,587 12,000 9,340 9,340 9,740 TOTALS $581,989 $622,914 $646,125 $662,495 $668,210 $674,130 42 PUBLIC WORKS ADMINISTRATION DIVISION This division is responsible for the general administration of the Public Works' Divisions. This division is responsible for maintenance of the City's infrastructure, civil engineering, traffic engineering, streets maintenance, parks maintenance, recycling, fleet services, building maintenance, sidewalks, traffic and street lights. STAFFING Director of Public Works Administrative Assistant Office Clerk EXPENDITURES Use of Personal Auto includes an appropriation of $6,144 for the vehicle allowance for the Director. 43 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Public Works Administration (035) PROGRAM: Public Works Admin (1400) 44 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $224,889 $222,185 $213,685 $215,805 $217,965 $220,160 6111 Overtime -Regular Employees 1,025 931 1,500 1,500 1,500 1,500 6150 Employee Insurance 35,584 42,084 43,405 43,675 44,115 44,560 6160 Retirement 30,092 31,867 37,060 37,850 38,230 38,615 TOTAL Personal Services 291,590 297,067 295,650 298,830 301,810 304,835 Supplies and Services 6320 Operating Supplies 666 44 1,200 1,200 1,200 1,200 6343 Telephone Expense 209 210 300 300 280 270 6344 Use of Personal Auto 5,683 6,144 6,345 6,345 6,345 6,345 6390 Rentals -General 6,817 5,817 8,000 7,490 7,490 7,490 6411 Conferences & Schools 2,677 2,574 3,695 3,745 3,745 3,755 6413 Dues and Subscriptions 585 152 175 630 675 685 TOTAL Supplies and Services 16,637 14,941 19,715 19,710 19,735 19,745 TOTALS $308,227 $312,008 $315,365 $318,540 $321,545 $324,580 44 ENGINEERING DIVISION This division performs the majority of the engineering work on the City's major construction and maintenance projects. This division is divided into four programs: General Engineering, Traffic Signals, Street Lights and Miscellaneous Concrete Repair. STAFFING City Engineer 1 Public Works Project Coordinator 1 Engineering Technician III 1 Public Works Specialist 1 Graduate Engineer 3 GIS Technician 1 EXPENDITURES Personal Services are charged to current construction projects to account for the accurate cost of the project and will be financed from an alternate funding source. Use of Personal Auto includes an appropriation of $4,105 for the vehicle allowance for the City Engineer. 45 Division: Engineering (036) OBJECT DESCRIPTION CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 46 Personal Services 6110 Salaries -Regular Employees $113,963 $119,168 $184,145 $184,145 $188,275 $190,130 6111 Overtime -Regular Employees - - 2,000 2,000 2,000 2,000 6130 Salaries -Temporary Employees 16,614 15,818 2,485 1,045 1,340 1,350 6150 Employee Insurance 22,250 27,718 41,800 42,385 42,810 43,240 6160 Retirement 18,535 21,313 28,160 33,065 33,820 34,165 TOTAL Personal Services 171,362 184,017 258,590 262,640 268,245 270,885 Supplies and Services 6320 Operating Supplies 8,748 7,104 12,000 12,000 12,000 12,000 6324 Clothing 729 786 1,350 1,800 1,800 1,800 6340 Professional Services 18,213 24,755 30,700 37,500 37,500 38,500 6343 Telephone 4,069 4,006 4,700 4,700 4,700 4,700 6344 Use of Personal Auto 4,020 4,397 4,900 4,900 4,900 4,900 6371 Electric Service 257,508 159,566 279,000 279,000 279,000 279,000 6382 Contractual Maintenance 25,431 65,664 39,535 39,535 37,920 37,920 6411 Conferences and Schools 7,204 5,606 14,250 14,250 10,150 10,150 6413 Dues and Subscriptions 1,484 2,379 2,800 2,475 2,280 2,700 TOTAL Supplies and Services 327,406 274,263 389,235 396,160 390,250 391,670 Vehicle Maintenance 7401 Maintenance Charges -Labor 4,028 2,023 7,000 7,000 4,500 4,500 7402 Maintenance Charges -Parts 1,757 423 3,600 3,600 2,500 2,500 7403 Motor Fuels 2,572 2,598 5,000 3,250 3,250 3,340 TOTAL Vehicle Maintenance Charges 8,357 5,044 15,600 13,850 10,250 10,340 TOTALS $507,125 $463,324 $663,425 $672,650 $668,745 $672,895 46 DIVISION: Engineering (036) OBJECT DESCRIPTION TOTAL Supplies and Services Vehicle Maintenance 7401 Maintenance Charges -Labor 7402 Maintenance Charges -Parts 7403 Motor Fuels CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Engineering (1420) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $109,119 Personal Services 6110 Salaries -Regular Employees 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement 6382 TOTAL Personal Services TOTAL Supplies and Services Vehicle Maintenance 7401 Maintenance Charges -Labor 7402 Maintenance Charges -Parts 7403 Motor Fuels CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Engineering (1420) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $109,119 Supplies and Services 6320 Operating Supplies 6324 Clothing 6340 Professional Services 6343 Telephone 6344 Use of Personal Auto 6382 Contractual Maintenance 6411 Conferences and Schools 6413 Dues and Subscriptions TOTAL Supplies and Services Vehicle Maintenance 7401 Maintenance Charges -Labor 7402 Maintenance Charges -Parts 7403 Motor Fuels CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Engineering (1420) 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $109,119 $112,411 $180,145 $180,145 $184,275 $186,130 - 786 2,000 2,000 2,000 2,000 16,614 15,818 2,485 1,045 1,340 1,350 21,638 26,804 40,850 41,435 41,850 42,270 17,871 20,329 27,520 32,425 33,170 33,505 165,242 175,362 253,000 257,050 262,635 265,255 7,506 6,647 8,000 8,000 8,000 8,000 729 786 1,350 1,800 1,800 1,800 15,995 15,269 20,700 27,500 27,500 28,500 4,069 4,006 4,700 4,700 4,700 4,700 4,020 4,397 4,900 4,900 4,900 4,900 1,920 3,585 1,535 1,535 1,920 1,920 7,204 5,606 14,250 14,250 10,150 10,150 1,484 2,379 2,800 2,475 2,280 2,700 42,927 42,675 58,235 65,160 61,250 62,670 4,028 2,023 7,000 7,000 4,500 4,500 1,757 423 3,600 3,600 2,500 2,500 2,572 2,598 5,000 3,250 3,250 3,340 TOTAL Vehicle Maintenance Charges 8,357 5,044 15,600 13,850 10,250 10,340 TOTALS $216,526 $223,081 $326,835 $336,060 $334,135 $338,265 47 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Engineering (036) PROGRAM: Traffic Signals (1425) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Supplies and Services 6320 Operating Supplies $1,242 $457 $4,000 $4,000 $4,000 $4,000 6340 Professional Services 2,218 9,486 10,000 10,000 10,000 10,000 6371 Electric Service 32,402 12,927 29,000 29,000 29,000 29,000 6382 Contractual Maintenance -Equipment - 35,592 6,000 6,000 6,000 6,000 TOTAL Supplies and Services 35,862 58,462 49,000 49,000 49,000 49,000 TOTALS $35,862 $58,462 $49,000 $49,000 $49,000 $49,000 48 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Engineering (036) PROGRAM: Street Lighting (1430) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Supplies and Services 6371 Electric Service $225,106 $146,639 $250,000 $250,000 $250,000 $250,000 6382 Contractual Maintenance - 2,072 2,000 2,000 - - TOTAL Supplies and Services 225,106 148,711 252,000 252,000 250,000 250,000 TOTALS $225,106 $148,711 $252,000 $252,000 $250,000 $250,000 49 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Engineering (036) PROGRAM: Concrete Repair (1452) 50 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $4,844 $6,757 $4,000 $4,000 $4,000 $4,000 6150 Employee Insurance 612 914 950 950 960 970 6160 Retirement 664 984 640 640 650 660 TOTAL Personal Services 6,120 8,655 5,590 5,590 5,610 5,630 Supplies and Services 6382 Contractual Maintenance 23,511 24,415 30,000 30,000 30,000 30,000 TOTAL Supplies and Services 23,511 24,415 30,000 30,000 30,000 30,000 TOTALS $29,631 $33,070 $35,590 $35,590 $35,610 $35,630 50 STREET MAINTENANCE DIVISION This division is responsible for maintaining 120 miles of City streets including snow plowing, seal coating and patching. There are two different programs in this division: Street Maintenance and Snow & Ice Control. Maintenance on State -Aid streets is charged directly to the Municipal State -Aid Fund. STAFFING Public Works Maintenance Manager .33 Supervisor 1 Street Crew Leader 1 Street Maintenance Workers 7 EXPENDITURES All the necessary supplies such as salt, sand, gravel, blacktop, etc. needed to maintain City streets are included in Operating Supplies. Clothing includes the rental uniforms and safety boots for division staff. The appropriation for Signs and Striping Materials includes materials for street, traffic and warning signs including sign posts and hardware. Other Contractual Service includes an appropriation for the seal coating of approximately eight miles of streets. Use of Personal Auto includes an appropriation of $4,105 for the vehicle allowance for the Public Works Maintenance Manager. 2012 Adopted Budget includes $9,500 for a stump grinder attachment but not included in the estimated budget. 2013 Adopted Budget includes $9,500 a flat bed for a Tandem Hook. 2014 Concept Budget includes $9,500 for a stump grinder. 51 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Streets (037) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 52 Personal Services 6110 Salaries -Regular Employees $521,336 $527,346 $518,465 $524,105 $530,455 $535,910 6111 Overtime -Regular Employees 53,209 37,992 42,000 42,000 42,000 42,000 6130 Salaries -Temporary Employees 7,698 5,880 5,860 5,860 5,920 5,980 6150 Employee Insurance 105,731 103,982 108,215 111,895 113,250 114,385 6160 Retirement 83,632 79,789 86,900 86,900 93,830 94,770 TOTAL Personal Services 771,606 754,989 761,440 770,760 785,455 793,045 Supplies and Services 6320 Operating Supplies 12,296 18,795 12,300 21,800 12,300 12,300 6324 Clothing 5,730 7,628 6,550 6,550 6,750 6,750 6334 Street Maintenance Materials 103,171 101,853 123,000 123,000 122,650 122,650 6336 Signs & Striping Materials 8,308 8,853 9,000 9,000 9,000 9,000 6343 Telephone 919 1,103 1,500 1,000 1,850 1,850 6344 Use of Personal Auto 3,796 4,104 4,290 4,290 4,290 4,290 6375 Waste Disposal 1,311 3,295 4,000 4,000 4,000 4,000 6382 Contractual Maintenance 4,390 3,247 3,950 3,950 4,150 4,150 6390 Rentals 123 2,031 12,000 12,000 12,000 12,000 6411 Conferences and Schools 6,719 5,686 6,820 6,675 7,940 6,820 6413 Dues and Subscription 430 428 570 685 685 685 6440 Other Contractual Service 52,935 145,528 202,500 202,500 181,380 182,500 TOTAL Supplies and Services 200,128 302,551 386,480 395,450 366,995 366,995 Vehicle Maintenance Charges 7401 Maintenance Charges -Labor 90,261 101,711 78,000 78,000 78,000 78,000 7402 Maintenance Charges -Parts 88,728 73,067 65,000 65,000 65,000 65,000 7403 Motor Fuels 74,301 71,754 86,110 79,370 80,165 85,580 TOTAL Vehicle Maintenance Charges 253,290 246,532 229,110 222,370 223,165 228,580 Capital Outlay 6960 Capital Outlay - - 9,500 - 9,500 9,500 TOTAL Capital Outlay - - 9,500 - 9,500 9,500 TOTALS $1,225,024 $1,304,072 $1,386,530 $1,388,580 $1,385,115 $1,398,120 52 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Streets (037) TOTAL Personal Services 617,754 638,113 PROGRAM: Street Maintenance (1440) 645,220 658,960 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 21,800 Personal Services 12,300 6324 Clothing 5,730 7,628 6,550 6110 Salaries -Regular Employees $441,387 $458,298 $451,770 $457,410 $463,095 $467,875 6111 Overtime -Regular Employees 11,175 16,846 12,000 12,000 12,000 12,000 6130 Salaries -Temporary Employees 7,698 5,880 5,860 5,860 5,920 5,980 6150 Employee Insurance 89,275 89,711 92,375 96,055 97,250 98,225 6160 Retirement 68,219 67,378 73,895 73,895 80,695 81,500 53 TOTAL Personal Services 617,754 638,113 635,900 645,220 658,960 665,580 Supplies and Services 6320 Operating Supplies 12,296 18,795 12,300 21,800 12,300 12,300 6324 Clothing 5,730 7,628 6,550 6,550 6,750 6,750 6334 Street Maintenance Materials 51,960 47,269 63,000 63,000 62,650 62,650 6336 Signs & Striping Materials 8,308 8,853 9,000 9,000 9,000 9,000 6343 Telephone 919 1,103 1,500 1,000 1,850 1,850 6344 Use of Personal Auto 3,796 4,104 4,290 4,290 4,290 4,290 6375 Waste Disposal 1,311 3,295 4,000 4,000 4,000 4,000 6382 Contractual Maintenance 4,390 3,247 3,950 3,950 4,150 4,150 6390 Rentals 123 2,031 12,000 12,000 12,000 12,000 6411 Conferences and Schools 6,719 5,686 6,820 6,675 7,940 6,820 6413 Dues and Subscription 430 428 570 685 685 685 6440 Other Contractual Service 52,935 145,528 202,500 202,500 181,380 182,500 TOTAL Supplies and Services 148,917 247,967 326,480 335,450 306,995 306,995 Vehicle Maintenance Charges 7401 Maintenance Charges -Labor 90,261 101,711 78,000 78,000 78,000 78,000 7402 Maintenance Charges -Parts 88,728 73,067 65,000 65,000 65,000 65,000 7403 Motor Fuels 74,301 71,754 86,110 79,370 80,165 85,580 TOTAL Vehicle Maintenance Charges 253,290 246,532 229,110 222,370 223,165 228,580 Capital Outlay 6960 Capital Outlay - 9,500 - 9,500 9,500 TOTAL Capital Outlay - - 9,500 - 9,500 9,500 TOTALS $1,019,961 $1,132,612 $1,200,990 $1,203,040 $1,198,620 $1,210,655 53 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Streets (037) PROGRAM: Snow and Ice Control (1448) 54 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $79,949 $69,048 $66,695 $66,695 $67,360 $68,035 6111 Overtime -Regular Employees 42,034 21,146 30,000 30,000 30,000 30,000 6150 Employee Insurance 16,456 14,271 15,840 15,840 16,000 16,160 6160 Retirement 15,413 12,411 13,005 13,005 13,135 13,270 TOTAL Personal Services 153,852 116,876 125,540 125,540 126,495 127,465 Supplies and Services 6334 Street Maintenance Materials 51,211 54,584 60,000 60,000 60,000 60,000 TOTAL Supplies and Services 51,211 54,584 60,000 60,000 60,000 60,000 TOTALS $205,063 $171,460 $185,540 $185,540 $186,495 $187,465 54 PARK MAINTENANCE DIVISION This division maintains all of the City's parks, including skating rinks, and open space except for the Brookview Golf Course. This division is made up of two programs: Park Maintenance and Tree Maintenance. STAFFING Public Works Maintenance Manager .33 Supervisor 1 Park Maintenance Crew Leader 1 Park Maintenance Workers 5 Assistant Forester 1 EXPENDITURES More than 1,035 acres are dedicated to parks and open space, and the City maintains nearly 50 miles of trails and sidewalks as well as numerous ball fields, courts, and activity areas. Included under the various supply accounts are those supplies needed to maintain the many acres of City parks and the equipment in these parks such as grass seed, fertilizer, signs, and ballfield marking materials. The cost of fuel to run the various types of park maintenance equipment such as lawnmowers and tractors are included in this budget. Contractual Maintenance includes the contracted removal and trimming of trees on City park and boulevard property and the contractual repair of streetscape and lighting systems. 55 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Park Maintenance (067) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 614 Personal Services 6110 Salaries -Regular Employees $458,803 $472,722 $466,630 $471,580 $476,585 $481,635 6111 Overtime -Regular Employees 10,280 7,722 8,000 8,000 8,000 8,000 6130 Salaries -Temporary Employees 41,191 40,318 43,595 43,595 44,030 44,475 6150 Employee Insurance 87,469 109,184 105,130 108,905 111,020 123,940 6160 Retirement 64,532 72,811 75,065 75,905 77,810 78,625 TOTAL Personal Services 662,275 702,757 698,420 707,985 717,445 736,675 Supplies and Services 6320 Operating Supplies 38,076 29,921 29,200 29,200 29,200 29,200 6324 Clothing 4,144 5,132 4,625 4,550 5,125 5,125 6335 Landscape Materials 29,201 24,275 30,500 30,500 32,000 32,000 6343 Telephone 3,468 2,873 3,580 3,580 3,580 3,580 6375 Waste Disposal - 33 4,000 4,000 - - 6382 Contractual Maintenance 18,080 22,491 19,150 19,150 24,150 24,150 6411 Conferences and Schools 3,398 4,360 4,225 4,225 4,825 4,225 6413 Dues and Subscriptions 483 252 830 830 830 830 6440 Other Contractual Service 65,877 110,589 110,000 110,000 105,000 105,000 TOTAL Supplies and Services 162,727 199,926 206,110 206,035 204,710 204,110 Vehicle Maintenance Charges 7401 Maintenance Charges -Labor 28,059 43,890 32,750 32,750 32,750 32,750 7402 Maintenance Charges -Parts 18,975 35,211 20,000 20,000 20,000 20,000 7403 Motor Fuels 27,856 28,070 39,500 31,990 31,990 33,790 TOTAL Vehicle Maintenance Chgs 74,890 107,171 92,250 84,740 84,740 86,540 Capital Outlay 6960 Capital Outlay - - - - - - TOTAL Capital Outlay - - - - - - TOTALS $899,892 $1,009,854 $996,780 $998,760 $1,006,895 $1,027,325 614 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Park Maintenance (067) OBJECT DESCRIPTION 2010 ACTUAL 2011 ACTUAL 2012 ADOPTED PROGRAM: Park Maintenance (1620) 2012 2013 2014 ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $404,736 $415,770 $408,480 $412,850 $417,265 $421,725 6111 Overtime -Regular Employees 10,280 7,722 8,000 8,000 8,000 8,000 6130 Salaries -Temporary Employees 41,191 40,318 43,595 43,595 44,030 44,475 6150 Employee Insurance 76,029 96,562 91,320 94,955 96,930 109,710 6160 Retirement 57,555 64,880 65,215 66,055 67,860 68,575 TOTAL Personal Services 589,791 625,252 616,610 625,455 634,085 652,485 Supplies and Services 6320 Operating Supplies 35,944 28,029 27,000 27,000 27,000 27,000 6324 Clothing 4,018 4,983 4,400 4,400 4,900 4,900 6335 Landscape Materials 29,201 24,275 30,500 30,500 32,000 32,000 6343 Telephone 3,468 2,873 3,580 3,580 3,580 3,580 6375 Waste Disposal - 33 4,000 4,000 - - 6382 Contractual Maintenance 18,080 22,491 19,150 19,150 24,150 24,150 6411 Conferences and Schools 3,061 3,822 3,720 3,720 4,320 3,720 6413 Dues and Subscriptions 388 153 530 530 530 530 TOTAL Supplies and Services 94,160 86,659 92,880 92,880 96,480 95,880 Vehicle Maintenance Charges 7401 Maintenance Charges -Labor 28,059 43,890 32,750 32,750 32,750 32,750 7402 Maintenance Charges -Parts 18,975 35,211 20,000 20,000 20,000 20,000 7403 Motor Fuels 27,856 28,070 39,500 31,990 31,990 33,790 TOTAL Vehicle Maintenance Chgs 74,890 107,171 92,250 84,740 84,740 86,540 Capital Outlay 6960 Capital Outlay - - - - TOTAL Capital Outlay - - - - - - TOTALS $758,841 $819,082 $801,740 $803,075 $815,305 $834,905 4'j7 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Park Maintenance (067) PROGRAM: Tree Maintenance (1646) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6110 Salaries -Regular Employees $54,067 $56,952 $58,150 $58,730 $59,320 $59,910 6150 Employee Insurance 11,440 12,622 13,810 13,950 14,090 14,230 6160 Retirement 6,977 7,931 9,850 9,850 9,950 10,050 TOTAL Personal Services 72,484 77,505 81,810 82,530 83,360 84,190 Supplies and Services 6320 Operating Supplies 2,132 1,892 2,200 2,200 2,200 2,200 6324 Clothing 126 149 225 150 225 225 6411 Conferences and Schools 337 538 505 505 505 505 6413 Dues and Subscriptions 95 99 300 300 300 300 6440 Other Contractual Service 65,877 110,589 110,000 110,000 105,000 105,000 TOTAL Supplies and Services 68,567 113,267 113,230 113,155 108,230 108,230 TOTALS $141,051 $190,772 $195,040 $195,685 $191,590 $192,420 58 COMMUNITY CENTER DIVISION This division accounts for the non -maintenance operation of the Brookview Community Center and the City's share of the operating cost of the Ronald B. Davis Community Center. The maintenance costs of the Brookview Community Center are accounted for in the General Government Buildings Division along with the Community Center's utility costs. The Ronald B. Davis Community Center is operated by ISD 270, with the City using the Center for various programs that utilize the gymnasium, under contract with ISD 270. STAFFING The appropriation for temporary salaries at Brookview Community Center is for building attendants who supervise the building during non -office hours and perform all of the room set- ups / takedowns and supervision of the events. They also respond to user needs. Temporary salaries at the Davis Center are for gym supervisors. EXPENDITURES Operating Supplies include all the forms needed such as rental agreements and layout diagrams. Also included are the supplies needed for the general upkeep of the equipment in the building. Operating Supplies at the Davis Center include primarily equipment for the gymnasium. Other Contractual Services at Brookview include the contracted cost of cleanup after special events. This work is done by the City's contracted janitorial service. This cost is then included as part of the rental rate charged for the use of the facility. Other Contractual Services at the Davis Center include an appropriation of $10,000 for the City's share of building maintenance. This payment is made to ISD 270. 59 Division: Community Centers (065) OBJECT DESCRIPTION Personal Services 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Supplies and Services 6320 Operating Supplies 6340 Professional Services 6343 Telephone 6382 Contractual Maintenance 6390 Rentals 6440 Other Contractual Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $35,721 $34,401 $43,675 $35,475 $41,405 $41,620 2,238 2,283 3,495 3,080 3,515 3,535 4,339 4,658 6,835 6,055 6,940 6,975 42,298 41,342 54,005 44,610 51,860 52,130 2,006 2,762 4,000 3,500 5,400 5,400 - - 250 250 250 250 - - 1,400 1,400 - - 250 14 1,000 600 700 700 - - 250 250 250 250 12,202 13,422 14,450 14,050 14,450 14,450 14,458 16,198 21,350 20,050 21,050 21,050 $56,756 $57,540 $75,355 $64,660 $72,910 $73,180 .11 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET Division: Community Center (065) Program: Brookview Community Center (1605) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $17,383 Personal Services 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement 1,680 TOTAL Personal Services 1,680 Supplies and Services 6320 Operating Supplies 6340 Professional Services 6343 Telephone 6382 Contractual Maintenance 6390 Rentals 6440 Other Contractual Services TOTAL Supplies and Services TOTALS $17,383 $17,829 $21,000 $18,000 $21,000 $21,000 1,119 1,245 1,680 1,680 1,680 1,680 2,207 2,570 3,285 3,285 3,285 3,285 20,709 21,644 25,965 22,965 25,965 25,965 1,964 2,441 3,000 3,000 4,400 4,400 - - 250 250 250 250 - - 1,400 1,400 - - 250 14 1,000 600 700 700 - - 250 250 250 250 2,202 3,422 4,450 4,050 4,450 4,450 4,416 5,877 10,350 9,550 10,050 10,050 $25,125 $27,521 $36,315 $32,515 $36,015 $36,015 61 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET Division: Community Center (066) Program: Ronald B Davis Community Center (1669) .o 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Personal Services 6130 Salaries -Temporary Employees $18,338 $16,572 $22,675 $17,475 $20,405 $20,620 6150 Employee Insurance 1,119 1,038 1,815 1,400 1,835 1,855 6160 Retirement 2,132 2,088 3,550 2,770 3,655 3,690 TOTAL Personal Services 21,589 19,698 28,040 21,645 25,895 26,165 Supplies and Services 6320 Operating Supplies 42 321 1,000 500 1,000 1,000 6440 Other Contractual Services 10,000 10,000 10,000 10,000 10,000 10,000 TOTAL Supplies and Services 10,042 10,321 11,000 10,500 11,000 11,000 TOTALS $31,631 $30,019 $39,040 $32,145 $36,895 $37,165 .o PARK & RECREATION ADMINISTRATION DIVISION This division administers the Park & Recreation year-round programs and athletic events for all ages and operates two community centers. The director oversees the Park Improvement Fund. This department works closely with Park Maintenance on the needs of the park system. STAFFING Director Program Supervisor 2 Senior Citizen Coordinator 1 Administrative Assistant 1 Receptionist .5 EXPENDITURES This budget includes $6,144 for the vehicle allowance for the Director. All costs for programs are budgeted in the Recreation Program Division. 63 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Park & Recreation Administration (066) PROGRAM: Park & Recreation Admin(1600) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT 64 Personal Services 6110 Salaries -Regular Employees $397,334 $400,369 $396,755 $400,815 $404,825 $408,885 6130 Salaries -Temporary Employees 4,010 42,004 11,920 13,240 13,375 13,510 6150 Employee Insurance 73,082 74,576 85,555 88,180 89,060 89,955 6160 Retirement 52,733 57,658 65,110 65,105 65,110 65,425 TOTAL Personal Services 527,159 574,607 559,340 567,340 572,370 577,775 Supplies and Services 6320 Operating Supplies 4,984 4,613 5,000 5,000 5,000 5,000 6340 Professional Services 12,383 5,861 9,000 2,000 9,000 9,000 6344 Use of Personal Auto 7,411 8,374 10,615 10,145 10,145 10,145 6352 General Notices 21,534 17,279 21,000 21,000 21,000 21,000 6382 Contractual Maintenance - - 320 250 320 320 6390 Rentals 4,357 4,923 5,500 5,500 5,500 5,500 6411 Conferences and Schools 1,969 787 5,200 4,840 5,240 5,240 6413 Dues and Subscriptions 1,477 1,456 1,450 1,450 1,450 1,450 6440 Other Contractual Services 30,210 29,383 25,500 31,100 32,500 32,500 TOTAL Supplies and Services 84,325 72,676 83,585 81,285 90,155 90,155 Vehicle Maintenance Charges 7401 Maintenance Charges -Labor 1,209 735 2,100 1,200 1,200 1,200 7402 Maintenance Charges -Parts 236 165 700 500 700 700 7403 Motor Fuels 433 929 550 1,040 1,040 1,130 TOTAL Vehicle Maintenance Chgs 1,878 1,829 3,350 2,740 2,940 3,030 TOTALS $613,362 $649,112 $646,275 $651,365 $665,465 $670,960 64 RECREATION PROGRAMS DIVISION This division provides the various recreation programs available to the citizens of the City. Fees are charged for participation in the majority of these programs and this revenue is estimated for 2013 at $89,200 for Adult Programs; $186,900 for Youth Programs and $67,500 for Senior Programs. This division is divided into three programs offering activities that include the following: Adult Program Softball Co-Rec. Soccer Basketball General Activities Broomball Tennis Instruction Youth Activities Program Hockey Skills Camp Soccer Tap & Ballet Little Critters General Activities Rink Supervision/ Skating Drama Club Nerf Soccer Tennis Instruction Basketball Music for Everyone Summer Park Programs Senior Citizens Program Activities Excursions/Trips Classes/ Seminars Events STAFFING The appropriated expenditures for this division are for the temporary employees to run above programs. EXPENDITURES Operating Supplies and Services include costs to help run the various programs. 65 Division: Recreation Programs (068) OBJECT DESCRIPTION $7,000 $7,000 $7,000 Personal Services 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement 8,605 TOTAL Personal Services 9,045 Supplies and Services 6320 Operating Supplies 6324 Clothing 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6440 Other Contractual Services 148,285 TOTAL Supplies and Services 170,085 TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $7,051 $9,555 $7,000 $7,000 $7,000 $7,000 128,524 118,571 138,880 138,640 139,035 139,915 6,534 6,843 8,605 8,795 9,045 9,135 13,079 13,316 15,035 15,650 14,910 15,030 1,379 1,379 1,810 1,810 1,810 155,188 148,285 169,520 170,085 169,990 171,080 9,653 14,353 21,015 18,905 20,215 20,215 10,458 7,161 11,730 10,380 11,730 11,730 - - 2,300 2,000 1,300 1,300 129 197 400 400 400 400 1,379 1,379 1,810 1,810 1,810 1,810 186,668 189,975 204,150 206,890 214,650 214,650 208,287 213,065 241,405 240,385 250,105 250,105 $363,475 $361,350 $410,925 $410,470 $420,095 $421,185 M. DIVISION: Recreation Programs (068) OBJECT DESCRIPTION CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Adult Programs 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $7,051 Personal Services 6111 Overtime -Regular Employees 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement 21,095 TOTAL Personal Services 839 Supplies and Services 6320 Operating Supplies 6324 Clothing 6413 Dues and Subscriptions 6440 Other Contractual Services 3,095 TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Adult Programs 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $7,051 $9,555 $7,000 $7,000 $7,000 $7,000 18,037 15,305 22,095 22,095 21,095 21,100 839 766 1,335 1,335 1,370 1,385 2,252 2,443 3,005 3,005 3,095 3,120 28,179 28,069 33,435 33,435 32,560 32,605 2,328 2,525 4,500 3,555 4,200 4,200 164 - 350 - 350 350 1,344 1,344 1,775 1,775 1,775 1,775 27,908 31,940 28,900 28,300 35,900 35,900 31,744 35,809 35,525 33,630 42,225 42,225 59,923 63,878 68,960 67,065 74,785 74,830 67 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Recreation Programs (068) PROGRAM: Youth Programs 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $90,779 Personal Services 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement 5,165 TOTAL Personal Services 5,570 Supplies and Services 6320 Operating Supplies 6324 Clothing 6390 Rentals 6411 Conferences and Schools 6413 Dues and Subscriptions 6440 Other Contractual Services 94,140 TOTAL Supplies and Services 104,735 TOTALS $90,779 $82,020 $90,480 $90,240 $91,635 $92,235 4,476 4,514 5,165 5,355 5,570 5,620 8,070 7,606 8,525 9,140 8,310 8,370 - - 100 100 100 103,325 94,140 104,170 104,735 105,515 106,225 5,293 8,974 12,465 11,800 12,465 12,465 10,294 7,161 11,380 10,380 11,380 11,380 - - 2,300 2,000 1,300 1,300 - - 100 100 100 100 35 35 35 35 35 35 107,282 104,521 111,250 114,090 114,250 114,250 122,904 120,691 137,530 138,405 139,530 139,530 $226,229 $214,831 $241,700 $243,140 $245,045 $245,755 M DIVISION: Recreation Programs (068) OBJECT DESCRIPTION Personal Services 6130 Salaries -Temporary Employees 6150 Employee Insurance 6160 Retirement TOTAL Personal Services Supplies and Services 6320 Operating Supplies 6411 Conferences and Schools 6440 Other Contractual Services TOTAL Supplies and Services TOTALS CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET PROGRAM: Senior Programs 2010 2011 2012 2012 2013 2014 ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT $19,708 $21,246 $26,305 $26,305 $26,305 $26,580 1,219 1,563 2,105 2,105 2,105 2,130 2,757 3,267 3,505 3,505 3,505 3,540 23,684 26,076 31,915 31,915 31,915 32,250 2,032 2,854 4,050 3,550 3,550 3,550 129 197 300 300 300 300 51,478 53,514 64,000 64,500 64,500 64,500 53,639 56,565 68,350 68,350 68,350 68,350 $77,323 $82,641 $100,265 $100,265 $100,265 $100,600 TRANSFERS OUT These transfers are one of the main sources of financing for the Building and Park Improvement Funds as part of the City's Capital Improvement Program (CIP). These projects are detailed along with financial projections for these Capital Project Funds in the 2013 - 2017 Capital Improvement Program. 70 CITY OF GOLDEN VALLEY 2013 - 2014 OPERATING BUDGET DIVISION: Transfers Out (004) PROGRAM: Transfers Out (1025) 2010 2011 2012 2012 2013 2014 OBJECT DESCRIPTION ACTUAL ACTUAL ADOPTED ESTIMATED ADOPTED CONCEPT Transfers Out 7110 Permanent Transfers: Building Fund $189,970 $189,970 $189,970 $189,970 $189,970 $189,970 Street Debt Service - Park Improvement Fund 250,000 500,000 104,740 104,470 104,740 250,000 Contingencies - - 150,000 150,000 Equipment Replacement 600,000 575,000 - Employee Benefit Fund 300,000 - TOTAL Transfers $1,339,970 $1,264,970 $294,710 $294,440 $444,710 $589,970 71