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11-13-12 CM Minutes Council/Manager Meeting Minutes November 13, 2012 Present: Mayor Harris and Council Members, Clausen, Freiberg, Pentel and Scanlon, City Manager Tom Burt, Assistant City Manager Chantell Knauss, Finance Director Sue Virnig, Director of Public Works Jeannine Clancy, City Planner Joe Hogeboom and Administrative Assistant Lisa Wittman. Also present from Hennepin County: Manager of Engineering and Transit Planning Joe Gladke, Commissioner, District 6 Jan Callison, Commissioner-Elect, District 2 Linda Higgins, Aide to Commissioner-Elect Higgins Steve Gershone, from the Metropolitan Council: Councilmember, District 6 Jim Brimeyer, Program Director, Federal New Starts Mark Fuhrman, Transit Planner Mary Karlssohn, from the Minneapolis Park and Recreation Board: Board President John Erwin, Manager of Public Engagement, Citywide Planning Jennifer Ringold, and from Brimeyer Fursman, Richard Fursman and Irina Fursman. The meeting began at 6:30 pm in the Council Chambers. Bottineau Transitway Locally Preferred Alternative Resolution of Support Mayor Harris stated that this item is on the agenda in order to discuss and give staff direction on Hennepin County's revised resolution of support of the Bottineau Transitway Locally Preferred Alternative (LPA). Jan Callison stated that she understands the Council's concerns regarding the D1 alignment and that she is in attendance to answer any questions the Council has. Jim Brimeyer discussed the timeline of the project and explained that if the City doesn't support the D1 alignment then it won't be a project because the Metropolitan Council has a policy that they won't proceed unless there is full municipal support. The Council expressed concerns that the environmental study may not be fair or may be slanted. Brimeyer stated that the studies have to follow strict guidelines and that all of the issues in the Draft Environmental Impact Study (DEIS) have to be addressed. He added that the City would still have veto power and that supporting the Locally Preferred Alternative would allow the study to continue. Joe Hogeboom handed out copies of a presentation and discussed the project including a timeline of the study events, the Locally Preferred Alternative process, the City's concerns and the next steps in the process. Councilmember Pentel expressed concern about other alignments being studied. Joe Gladke explained that all of the "D" alignments will continue to be studied and will be addressed in the DEIS. He explained the current status of the DEIS process, which runs parallel with the LPA process and allows the project to move to the next phase. Mark Fuhrman reiterated that all of the alignments will be considered in a balanced, fully disclosed way. He stated that some of the items addressed in the DEIS include impacts to transportation and intersections, park and ride locations, environmental impacts, wetland impacts, noise, vibration and ambient light. The Council discussed additional concerns including environmental impacts, costs, station locations, accommodations and connectivity for the Golden Valley community and parking issues. Council/Manager Meeting Minutes November 13, 2012 — Page 2 Council Member Clausen stated that she is not willing to support the LPA resolution until Hennepin County agrees to provide 911 dispatch services to Golden Valley. Mayor Harris agreed that there needs to be appropriate security in place. Gladke said he would bring that request to County. The Council reviewed the language in the proposed resolution. After discussion the Council consensus was to go forward with proposed resolution after there has been a public forum in order to hear comments/concerns from residents. Tom Burt said staff would work on organizing the public forum and bring the resolution to a future Council meeting for further consideration. Presentation of Human Rights Commission Task Force Report Chantell Knauss introduced the Human Rights Commission Task Force facilitators, Richard Fursman and Irina Fursman who were in attendance to present the Task Force findings. Richard Fursman discussed the process of facilitating the Task Force and identified the following core areas of responsibility where opportunities exist for promoting human rights: advise the City Council on human rights issues, provide a forum for community members to share grievances, seek opportunities for education and resources and help build community. He stated that the Task Force came to the conclusion that the Human Rights Commission is an appropriate vehicle to address and promote human rights in Golden Valley. Irina Fursman reviewed the attachments to the Task Force report. The Council discussed the next steps and agreed that they are inclined to move fonNard in reinstating the Human Rights Commission but would like more time to review the report before moving forward. The Council thanked the Task Force members and facilitators for their participation, hard work and time and discussed sending a thank you letter to the Task Force members and ways to solicit feedback from them regarding their work on the Task Force. Tom Burt stated that staff will go through the existing Human Rights Commission's bylaws ta make sure they are consistent with what is being recommended in the Task Force report and will bring the item, with a recommended structure, back to a future Council/Manager meeting for discussion. Electronic Reader Board Council Member Scanlon reported that the Federated Women's Club has raised $14,300 and would like to know if the City could use the money toward the purchase of an electronic reader board. She added that the members of the club would like to know that the reader board would be purchased within a year and that a plaque stating that they helped with the donation be placed on the reader board. Tom Burt stated that the cost of electronic reader boards start at approximately $18,000 and go up from there. He added that the City would need to obtain the additional money from another source and suggested the Golden Valley Foundation or other businesses. Council/Manager Meeting Minutes November 13, 2012 — Page 3 The Council discussed how the board would be used, who will use the board and what types of communication would be on the board. After discussion, the Council was in agreement that the electronic reader board was a great idea and that they would like to move forward with the process. Tom Burt said staff would bring prices and design ideas back to a future Council/Manager meeting. City Council Member Vacancy Sue Virnig explained that the Council has two options to fill the vacancy when Council Member Freiberg begins his term as State Representative. The Council can either appoint a council member or hold a special election. The Council discussed the timeline and interview process involved in appointing someone versus the timeline and costs of holding a special election. After discussion the Council consensus was to appoint a new council member, with a special election to occur concurrently with the 2013 regular municipal election. Tom Burt stated that staff would put the application on the City's website and work on scheduling candidate interviews once the application process ends. CenterPoint Energy Franchise Fee and Xcel Energy Franchise Agreement Modification Jeannine Clancy reminded the Council that at the October Council/Manager meeting Council directed staff to finalize the proposed CenterPoint Energy franchise fee ordinance for review and to initiate the communication efforts to advise the community of the proposed ordinance. Staff was also directed to review the existing Excel Energy franchise agreement. She explained that the reference to the sunset of the fee and restricting the use to Douglas Drive is not in the proposed CenterPoint Energy agreement and has also been removed from the Xcel Energy agreement. After discussion, the Council consensus was to move forward with the CenterPoint Energy franchise fee agreement and modify the Xcel Energy franchise fee agreement. 2013-2014 Proposed General Fund Budget, Other Fund Budgets and 2013 Tax Levy Sue Virnig noted that this is the last meeting to discuss the 2013-2014 General Fund Budget, and the 2013 Tax Levy before the City Council public hearing in December. She handed out charts illustrating the analysis of percentage changes in total tax bills (2013 vs. 2012) and (2012 vs. 2011) and a chart showing 2012-2013 proposed tax rates. The Council discussed community outreach and feedback. Tom Burt noted that in 2013 the City will be doing a farmal residential survey. Discussion also included the issues of crime prevention, the expansion of City communicatians and the use of consultants. After discussion, the Council directed staff to create talking points for them to help provide information to residents. Tom Burt stated that this item will be on the December 4, 2012 regular Council meeting agenda. Council/Manager Meeting Minutes November 13, 2012 — Page 4 2013-2017 Capital Improvement Program Sue Virnig stated that the Capital Improvement Program (CIP) was reviewed by the Planning Commission in October. She reminded the Council that items shown in the CIP will be brought forward to the Council for approval before purchases are made. The Council asked several questions, but made no changes. The CIP will be presented for adoption at the December 4 City Council meeting. 2013 Master Fee Schedule Sue Virnig presented the draft master fee schedule for Gouncil review prior to considering it at a Council Meeting. The Council discussed the tobacco license fees. The consensus was to keep the license fees the same as last year. The Council discussed the massage therapist fees and recycling hauler permit fees. Tom Burt said he would survey what other cities charge. Virnig handed out a sample residential utility account for the Council to review and stated that first consideration for the proposed Fee Schedule will be considered at the November 20 City Council meeting with second consideration on December 4. 2013 Legislative Agenda The Council reviewed its 2013 Legislative Policies which include reinstating the processing of passports at the DMV, seeking funding to reconstruct Douglas Drive and addressing US Highway 169 congestion. After discussion, the Council Consensus was to approach businesses to discuss their willingness to work with the City to help bring the processing of passports back to the DMV and to take the item to the Governor's office. Mayor Harris stated that he has a meeting set up to talk to the Mayor of Minnetonka about the congestion on Highway 169. The meeting adjourned at 10:45 pm. Lisa Wittman Administrative Assistant