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01-09-13 CC Workshop Minutes 2013 City Council Workshop January 9, 2013 Present: Mayor Harris and Council Members Clausen, Pentel, Scanlon and Schmidgall Staff: City Manager Tom Burt, Finance Director Sue Virnig and Assistant City Clerk Jeanne Andre Guests: Christopher Gise The Meeting began at 9 am. City Manager Burt gave a brief introduction to the workshop. Finance Director Virnig made a PowerPoint presentation providing background on the City's fiscal position, reviewing 2012 financials and the anticipated fiscal environment for 2013 and 2014, based on current projects and conditions. Assistant City Clerk Andre explained the process to be used to discuss issues presented by Council Members as possible priorities for the upcoming year. Issues presented by individual members had been consolidated and placed into three groups: Community Planning and Projects, Initiatives and Ordinance Changes and Commissions and Community Relations. Discussion of items in each group occurred, followed by the Council Members using colored dots to vote for their individual top three priorities within the group. After discussion and prioritization of issues within each of the three categories, each Council Member selected the top three priorities across all of the categories. The Summary of Workshop Priorities that resulted from this process is attached. During the prioritization process certain background information was provided and informal discussion helped frame the issues that were placed on the list as potential priorities. Some issues discussed were not listed as potential priorities, often because work is already underway to address the issue. The following list identifies some of information that was part of the discussion. Council Actions (prior and upcoming) • The Council has already established a legislative priority to seek funding for improvements to TH 169 in Golden Valley. • Work on Downtown Golden Valley streetscape elements is included in the 2013- 2017 Capital Improvement Program (CIP) for upcoming years. • The 2014 CIP includes $100,000 to start a community center needs assessment. • DeDe Scanlon challenged the Council to approach local organizations and businesses to cover the cost of an electronic sign for City Hall. The sign is estimated to cost $40,000 and the Golden Valley Women's Club is willing to contribute $15,000 to help pay for the sign. • Staff will be recommending Performance Zoning for the northeast quadrant of Douglas Drive and Highway 55 in order to be more flexible and responsive to the market. • The City Manager will be recommending Administrative Fines to help make existing housing maintenance ordinances more effective. 2013 City Council Workshop January 9, 2013 Page 2 Commission/Community Issues • The desire for evening recreational events (perhaps intergenerational or impromptu) will be presented to the Open Space and Recreation Commission for discussion as it considers new programming. • Commissions could consider meeting in various locations in the community as appropriate to their schedules. • There is some interest in finding additional outlets for community input. Some examples are a business council, a neighborhood advisory group, and a budget/finance advisory group. • Joanie Clausen and Shep Harris will work with Cheryl Weiler to help define the role of the Envision Connection Project Board of Directors in the future. This work will commence in May or June. No changes will be made in the interim. • Common Place can serve as a public forum for community discussion. • Tom Burt will ask staff members who support senior activities to attend a Council/Manager Meeting to review current programs and services and how they are promoted to the senior audience. The meeting ended at noon. Jeanne Andre Assistant City Clerk 2013 City Councii Workshop January 9, 2013 Page 3 Summary of Workshop Priorities Top Three (Major) Priorities: • Dougias Drive (5)***�* Identify redevelopment opportunities along the Douglas Drive Corridor befinreen Highway 55 and Medicine Lake Road to see if there are cost-effective ways to redevelop pockets of land along the corridor that will be impacted by transportation improvements proposed in 2016 to prepare a Comprehensive Douglas Drive Redevelopment Plan. • Bottineau (4)*** Study the impact of the proposed Bottineau LRT Line on local transportation links (streets, sidewalks and trails), parking and land uses. Interact with the community, institutions and adjacent property owners to define issues and propose local solutions that complement the implementation of LRT in the community. • Organized Hauling (4)'"�* Start the state statutory public hearing process to consider implementing single hauler garbage/recycling collection in Golden Valley. Other issues with major priority votes: • Reconsider ways to select members for and interact with Commissions (2)* Review the way that Commission Members are selected to serve, and consider using a wait-list for future openings. Schedule an annual meeting with each Commission to give direction, get feedback and jointly confer on the Commission's mission and priorities. • Curbside Cleanup Day (2)* Institute a curbside cleanup day that would replace Mighty Tidy Day. • Develop solution to the Schuller's Bar request to develop a patio (2)� Other issues with priority votes: • Encourage Neighborhood Meetings at public locations in lieu of ineeting in private homes, which are not accessible. (4) • Help sort out the relationship between Golden Valley Fund and Golden Valley Community Foundation. (3) • Consider Teen involvement in commissions, either as members of existing commissions or the creation of a separate Teen Commission. (2) • Start new Highway 55 Corridor Study, working with the Minnesota Department of Transportation on infrastructure improvements and evaluating local land uses adjacent to the highway. (2) • Review minimum lot size in subdivisions to see if iot density should be reduced. (2) • Change City Elections to occur on even years. (2) • Explore senior citizen needs in the community and consider appointing a Senior Citizen Task Force to study local needs and possible responses to those needs. (1) *Identifies votes to establish major priority (1) ldentifies votes in earlier round of priority consideration (three rounds) 2013 City Council Workshop January 9, 2013 Page 4 • Help raise money for and awareness of Golden Valley Historical Society. (1) • Fix Downtown Golden Valley infrastructure, replacing damaged walks, light poles, banner poles, railings and landscaping. Install twinkle lights. (1) • Consider implementing a Golden Valley Housing Program that would help to maintain homes and keep them marketable over the long term. The Program could involve housing maintenance regulations and provide and promote financing opportunities for home improvements (i.e. St. Louis Park Program). (1) • Consider ways to allow chickens in the community. (1) Other issues raised and discussed: • Collaborate with adjacent communities to seek improvements to Highway 169. • Ask Planning Commission to study light commercial district. • Encourage Hennepin County to undertake Glenwood Avenue improvements (especially sidewalks). • Start Community Center Planning. (2014). • Study options for new park improvements and budget for them (i.e. warming houses, dog parks, trails). • Plan outings for City Council to get out into the community and interact informally with citizens. *Identifies votes to establish major priority (1) Identifies votes in earlier round of priority consideration (three rounds)