02-12-13 CM Minutes Council/Manager Meeting Minutes
February 12, 2013
Present: Mayor Harris and Cauncil Members, Clausen, Pentel, Scanlon and Schmidgall,
City Manager Tom Burt, Assistant City Manager Chantell Knauss, Finance Director Sue
Virnig, Chief of Fire and Inspections Mark Kuhnly, Golf Operations Manager Ben Disch,
Fire Relief Association President Ryan Magnuson, Fire Relief Association Trustee Chris
Gemlo, Director of Military Outreach, MN Department of Military Affairs Annette Brechon
Kuyper and Administrative Assistant Lisa Wittman.
The meeting began at 6:30 pm in the Council Conference Room.
Yellow Ribbon Community Wide Recognition Program
Mayor Harris stated that he has been approached by the Mayors from Crystal, New Hope
and Robbinsdale about Golden Valley's interest in forming a Yellow Ribbon Community
Wide Recognition program. He introduced Annette Brechon Kuyper, Director of Military
Outreach, MN Department of Military Affairs.
Kuyper stated that Yellow Ribbon communities unite key areas within a community to
create a comprehensive network that connects and coordinates agencies, organizations,
resources and employers for the purpose of creating access to resources that meet the
needs at the local level of service members, veterans, military families and employers.
She explained that each community will develop a sustainable action plan of support that
demonstrates their commitment to service members, veterans and military families. She
handed out a packet of information that included examples of minimum service ideas and
best practices suggestions.
The Council discussed various examples of what other communities do as part of their
action plans and noted that the next step in the process is the Yellow Ribbon Kick-off
Event on March 6, 2013 at the Golden Valley VFW. The Council directed staff to inform
the Envision Board of this event.
Fire Department Relief Association By-Law Amendments — Deferred Retirement
Services Pension Interest and Annual Pension Interest
Sue Virnig stated that Bryan Magnuson and Chris Gemlo from the Fire Department Relief
Association are in attendance to talk to the Council about considering two changes to their
by-laws. The first change is the interest rate on the Deferred Retirement Benefit and the
second is to increase the lump-sum pension.
Chris Gemlo and Ryan Magnuson discussed the mission and budget of the Golden Valley
Fire Relief Association. They also discussed the historic municipal contributions and
retirement benefit levels. They asked the Council to consider increasing the benefit level
from $6,700 to $7,000 and to set the interest rate on the Deferred Retirement Benefit at
5%. The Council consensus was supportive of the by-law changes and to further review
these items because there could be a levy in the future. The resolutions will be brought
forward to a future Council Meeting.
Council/Manager Meeting Minutes
February 12, 2013 — Page 2
Deputy Fire Chief Position
Tom Burt stated that with the recent retirement of the Deputy Fire Marshal he is
recommending a reorganization of the Fire Department which would include creating a
Deputy Fire Chief position to perform the duties of the Deputy Marshal position in addition
to acting in the absence of the Fire Chief. He said he is also considering a Community
Development director position to oversee the Inspections and Planning functions,
The Council discussed the salary, examples of the job duties and the hiring process of the
new Deputy Fire Chief position. Burt stated that an amended salary resalution will be
placed on the ne� regular City Council agenda for consideration.
Request for Proposal for Food, Beverage, and Alcohol Services at Brookview Golf
Course and Brookview Community Center
Ben Disch explained that in order to stay competitive with other golf courses and event
centers staff is recommending developing a Request for Proposal (RFP) to seek an
exclusive relationship with a vendor to provide food, beverage and alcohol services at
Brookview Gotf Course and exclusive alcohol services and preferred catering services for
Brookview Community Center.
The Council discussed some of the parameters in the proposed RFP, the potential costs
involved, potential employee structure and how it would be advertised. After discussion,
the consensus of the Council was to go forward with the RFP process.
Human Rights Commission Proposed Amendments
Chantell Knauss stated that the Human Rights Commission By-laws and the Guidelines
for Advisory Commissions, Committees, Boards and Councils have been updated for the
Council to review.
Council Members Pentel and Scanlon discussed the changes that have been made to the
By-laws, many of which came from the Human Rights Commission Task Force report. The
Council discussed the changes they would like made to the draft By-laws and Guidelines
documents.
The amended section of City Code pertaining to the Human Rights Commission will be
considered at the next regular City Council meeting. The amended By-laws and
Guidelines documents witl considered at a future City Council meeting.
Bottineau Transifinray
Tom Burt discussed the process for the upcoming Theodore Wirth Regional
Park/Bottineau Transifinray Forum. He stated that Hennepin County has agreed to provide
monthly updates to all of the cities in which the Bottineau Transitway is located.
The Council reviewed a letter that Mayor Harris wrote to the Metropolitan Council and the
Hennepin County Board expressing concern about the upcoming forum and the desire to
have better communication. After discussion, the Council agreed that the letter should be
sent.
Council/Manager Meeting Minutes
February 12, 2013 — Page 3
The meeting adjourned at 9 pm.
Lisa Wittman
Administrative Assistant