05-01-2013 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
May 1, 2013 - 1:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes—April 3, 2013
3. May 23, 2013 Tri -City Council Meeting— Facilitator Services (Clancy)
4. Update —Emergency Backup Water Supply (Clancy)
5. Update —County Road 9 Trunk Watermain Project (Mathisen)
6. 2014 Budget and 2014-2018 CIP Discussion (Virnig)
7. Other Business
8. Adjournment
This document is available in alternate formats upon a 72 -hour request. Please call
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JOINT WATER COMMISSION MINUTES `
Golden Valley - Crystal - New Hope
Meeting of April 3, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:32 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Brian LeMon, Barr Engineering Compa
David Fischer, Buell Consulting, Inc.
Joseph Socha, Moss & Barnett
MOVED by Burt, seconded by McDonald and motion carried unanimously to approve the Average
Hourly Rate Charged by JWC cities'Wr'Ill be $24.80 per hour for straight time and $37.20 per hour for
overtime.
Verizon Site Agreement
Verizon Wireless has requested to place antenna facilities on the JWC tower located on the Golden
Valley City Hall campus and construct an equipment building. Two lease agreements are proposed: an
antenna site agreement to place three antennas on the JWC water tower, and an equipment building
and development agreement for an equipment building on Golden Valley -owned property. A portion
of the building would be exclusively used by the City of Golden Valley and a minor PUD agreement will
be required. Ownership of the building will transfer to Golden Valley upon completion of the building.
The agreements are contingent on approval by both Golden Valley and the JWC.
The JWC would have a 5 -year lease with a renewal option for an additional 5 years. The proposed
combined building and antenna lease payment would be $28,321 annually, commencing in 2013 (with
an annual 3% increase). Each city's share of the lease proceeds will be equal amounts.
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Joint Water Commission
April 3, 2013
Page 2 of 3
An interference study was done with no interferences determined to existing facilities by the proposed
installation.
Verizon will submit a cashier's check in substitution for the letter of credit or a letter of credit.
In the event the lease is terminated or not renewed, Verizon will have 60 days to remove its antenna
facility and related equipment from the leased premises, repair the site and restore the surface of the
structure.
MOVED by McDonald, seconded by Burt and motion carried subject to PUD approval by the Golden
Valley City Council and acceptance of a cashier's check as the alternative method for the security
payment or a letter of credit.
Alternative Water Supply Study
Brian LeMon, Barr Engineering Co., will give a presentation of the Emergency Water Supply Preliminary
Design and Feasibility Study to the three city councils "at the Tri -City Council meeting scheduled for
May 23, 2013. LeMon attended today's meeting to.review the presentation with the JWC.
system could be used as the main source with
LeMon stated they are
Minnesota Pollution Co
The new well locatio
property.
ay 7, 2012 meeting and the
and activating the New Hope well
an emergency water supply from
Auld most likely be necessary. The
seed to be reconsidered. This
for treatment.
me resistance from the Department of Natural Resources and the
ncy regarding digging more wells.
Considerations will include:
1. Look at interference and'c
2. Plume contamination and
3. Cost consideration: $4.4 t
Burt would be in favor of
JWC are within l mile of the reservoir on publicly -owned
mination
v down
7 million for all alternative wells
I the wells at one time and not spread out over time.
Barr is also preparing the City of Minneapolis emergency backup water supply plan. LeMon said the
regulators are in favor of groundwater as an emergency supply, but also want Minneapolis to keep its
surface water supply. Moving from surface water to groundwater might prove to be favorable to the
regulators. LeMon estimates the Minneapolis study will be completed within a month. The JWC will
wait for Minneapolis to develop its backup water supply plan.
LeMon will email the final draft of the presentation to the City Managers and the TAC members to
review.
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Joint Water Commission
April 3, 2013
Page 3 of 3
Clancy will talk to Bonnie Morey, SEH, if the JWC were to decide to use her to facilitate the meeting.
Minneapolis/Golden Valley Water Meter Improvements Cost Update
Clancy provided an update of the estimated project costs associated with the JWC/Minneapolis Water
Meter Improvement Project. Stantec's original proposal included $49,698 in engineering fees;
however, Stantec requested that amount be renegotiated due to changes in project scope and that
amount is now $80,341. The City of Minneapolis will be completing all the work on its existing 48 -inch
watermain. A change order was issued to cover the installation of a conduit needed to relocate the
Xcel electrical line that powers the pump house. A relocation charge was added for Xcel staff to
mobilize to the project site to connect/install a new electrical feed to the pump house via the conduit
system installed by Magney Construction.
MOVED by McDonald, seconded by Burt, and motion carried unanimously to approve the Letter of
Agreement between the City of Minneapolis and the JWC that includes the JWC will pay up to 50% of
the estimated cost of $150,077 to a maximum of $75,038.50 for its share of the expenses.
Minneapolis Water Rate Review — Memorandums_. of Underst;
Burt will contact Scott Harder regarding meeting to discuss the
Bloomington, Columbia Heights and the Metropolitan Airports
of Golden Valley about being part of the rate study. Memoranc
Professional Services for Minneapolis VtlatetRate Review were
the MAC. Columbia Heights did not respond about entering int
professional services will be split between the three.:communit
MOVED by McDonald, sE
Memorandum of Under.,
with Edina, Bloomingtor
Harder not to exceed $4
ided by Burt and mo-
iding authorizing Chi
d the Metropolitan A
:er rate study. The cities of Edina,
'emission (MAC) approached the City
s of Understanding to Retain
pared for Edina, Bloomington and
e agreement. The cost of the
on carried unanimously to approve the
r Burt to sign the Memorandums of Understanding
'ports Commission, and the contract with Scott
andproject meetings
project' I cost more
2013 at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 2:54 pm.
ATTEST:
Pat Schutrop, Recording Secretary
Jnducted on a regular schedule now. The
anticipated.
Thomas D. Burt, Chair
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3
Date: May 1, 2013
A141sre-11iM �IW �-&
Public Works Department
763-593-8030 / 763-593-3988 (fax)
To: Joint Water Commission
From: Jeannine Clancy, Director of Public Works
Subject: May 23, 2013 Tri -City Council Meeting - Facilitator Services
At the April 3, 2013 JWC meeting, I was directed to contact Bonnie Morey, SEH, Inc., to see if she
is available and what the associated fees would be to facilitate the May 23, 2013 Tri -City Council
meeting. Bonnie also facilitated the last Tri -City Council meeting on May 7, 2012. If the JWC
approves, Bonnie is available and agreed to provide facilitator services at a cost not to exceed
$1,200.
Recommended Action
Provide direction regarding SEH facilitator services for the May 23, 2013 Tri -City Council meeting.
G:\J WC\Memos\Tri_CityCoundIMeeting_052313_FacilitatorSrvices.docx
1 . Call to Order
city of
�roldenvvvala:
JOINT CITY COUNCIL WORK SESSION
(Crystal, Golden Valley, and New Hope City Councils)
AGENDA SUMMARY
MAY 23, 2012
6:30 P.M.
Crystal Community Center (Activity Room)
4800 Douglas Drive
Open for public observation
2 . Attendance (list of attendees on back of agenda)
3. Update on the Feasibility of Backup Water Supply
4. Other Business
5. Adjournment
Participants may include the following:
CRYSTAL COUNCIL:
Jim Adams, Mayor
Laura Libby, Council Member
Julie Deshler, Council Member
Joe Selton, Council Member
Mark Hoffmann, Council mber
s
John Budziszewski, C ember
Casey Peak, Counc' ber
CRYSTAL STAFF:
Anne Norris . anager �-,
Tom Mat ' - °° irector of P orks
Randy er, Water Superink'. nt
NEW HOPE COUNCIL:
Kathi Hemken, Mayor �:.
John Elder, Council Member 1
Eric Lammle, Council Member
Dan Stauner, CouncilMember
Andy Hoffe, Council Member
NEW HOPE ST Kirk McDonald, City Manager
Guy Johnson, Director of Public Works
GOLD e COUNCIL:
Shep Harris, Mayor
DeDe Scanlon, Council Member
Paula Pentel, Council Member
.:
eve Schmidgall, Council Member
'
ie Clausen, Council Member
GOLDEN VA "STAFF:
Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Sue Virnig, Finance Director
Bert Tracy, Public Works Maintenance Manager
Pat Schutrop, Recording Secretary
OTHERS:
Bernie Bullert, Director, Minneapolis Water Treatment and
Distribution Services
Glen Gerads, Assistant Director, Minneapolis Water
Treatment and Distribution Services
Bonnie Morey, SEH, Inc., Facilitator
Brian LeMon, Barr Engineering Company
0'
Joint Water Commission CIP for Years 2013-2017
Proiects 1 2013 1 2014 1 2015 1 20161 2017 1
Replace Trunk Valve
Golden Valley
70,000
70,000
Replace Water Tower Altitude Valve
Golden Valley
50,000
Elevated Tower Inspection
Inspect and Clean Elevated Tower Golden Valley
10,000
Inspect and Clean Reservoir
Golden Valley
30,000
Replace Pump, Motor, and Starter at Pump Station
280,000
(Replace 2 pumps and motors at $140,000 each) Golden Valley
Replace Automatic Control Valves, Air Release Valves and
Meters on two Pumps Golden Valley
70,000
Inspect both elevated towers and completed
painting specifications New Hope
45,000
Interior & Exterior structure repairs to both Elevated
Towers (North & SouthTowers) Blast and Repaint New Hope
1
500,000
Exterior Structure Repairs to 1.5 MG Elevated Tower
(South Tower) spot and overcoat New Hope
Replace Trunk Valve
70,000
70,000
New Hope
Emergency Water Supply
New Hope
450,000
450,000
450,000
450,000
450,000
Drill and Develop New Wells
Replace 24" and 16" Valves on Douglas Drive
Crystal
Security for All Towers, and Pump Stations
Golden Valley, New Hope, Crystal
Replace SCADA Computers, Software Upgrades, and fiber to reservoirs
55,000
New Hope and Crystal
Golden Valley, New Hope, and Crystal
ReRoof Pump Station
(Roof patched in 2010) Crystal
90,000
Repair York Pit Vault
200,000
Crystal
Inspect and Clean Reservoir
30,000
Crystal
Replace Pump, Motor, and Starter at Pump Station
Crystal
175,000
Security Fence Reservoir Sites Golden Valley
35,000
Crystal
70,000
Water Main Leak Detection Survery (New)
Golden Valley, Crystal, New Hope
County Road 9 Project
Professoinal Services for Pipe Design,
New Pipe Installation and Inspection
400,000
400,000
Install Additional Revervoir Access Hatches for Valve
Replacement Crystal
1 100,0001
1
TOTAL 850,000 1,145,000 1,600,000 760,000 715,000