05-23-2013 JWC Tri-City Council Agenda PacketCITY of
CRYSTAL
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JOINT CITY COUNCIL WORK SESSION
(Crystal, Golden Valley, and New Hope City Councils)
AGENDA SUMMARY
MAY 23, 2013
6:30 P.M.
City of New Hope (Council Chambers)
4401 Xylon Avenue North
Open for public observation
Light refreshments will be provided
1. Call to Order
2. Introductions
3. Attendance (list of attendees on back of agenda)
4. Update on the Feasibility of Backup Water Supply
• Discuss and Develop Consensus on Direction
5. DNR Drought Monitoring Information
6. Other Business
7. Adjournment
Participants may include the following:
CRYSTAL COUNCIL:
Jim Adams, Mayor
Laura Libby, Council Member
Julie Deshler, Council Member
Joe Selton, Council Member
Mark Hoffmann, Council Member
John Budziszewski, Council Member
Casey Peak, Council Member
CRYSTAL STAFF:
Anne Norris, City Manager
Tom Mathisen, Director of Public Works
Randy Kloepper, Water Superintendent
NEW HOPE COUNCIL:
Kathi Hemken, Mayor
John Elder, Council Member
Eric Lammle, Council Member
Dan Stauner, Council Member
Andy Hoffe, Council Member
NEW HOPE STAFF:
Kirk McDonald, City Manager
Guy Johnson, Director of Public Works
GOLDEN VALLEY COUNCIL:
Shep Harris, Mayor
DeDe Scanlon, Council Member
Paula Pentel, Council Member
Steve Schmidgall, Council Member
Joanie Clausen, Council Member
GOLDEN VALLEY STAFF:
Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Sue Virnig, Finance Director
Dave Lemke, Utilities Supervisor
Pat Schutrop, Recording Secretary
OTHERS:
Bernie Bullert, Director, Minneapolis Water Treatment and
Distribution Services
Glen Gerads, Assistant Director, Minneapolis Water Treatment and
Distribution Services
Bonnie Morey, SEH, Inc., Facilitator
Brian LeMon, Barr Engineering Company
Michelle Stockness, Barr Engineering Company
5/17/2013
Remind you of the risks to with your water supply
Update on emergency supply work since last year
Obtain direction for next steps on emergency supply
New Ho e Well Emergency Reactivation Request January
of zo1z Regulatory requirement to allow use of existing
New Hope well)
Water Interaction Study to determine impacts of adding
unsoftened groundwater to current system
Preliminary cost estimate for emergency supply
Last year you authorized a feasibility study to better define
the well project
To ensure a water supply under emergency conditions where
Minneapolis supply to the JWC is interrupted
* Fire protection, health, safety & welfare during an emergency
* Peace of mind for residents during an emergency
Secure business viability during an emergency
Identified action item in your Comp Plan
5/17/2013
2
5/17/2013
* JWC System Facts
* Risks
* Current Emergency Responses
* Current Planning Results
* Cost Considerations
* Next Steps
JWC System
Supply & treatment by
Minneapolis
* Crystal reservoir -19 MG
* Golden Valley res. -9 MG
* Elevated storage-3.5MG
* Limited emergency supply
* New Hope Well
Gro d S.,n. ft.—
1 SYSTEM
WnerT r Feer C^„Y_SUrI., MNaw Maps.
♦ Em.rpercY Supply — 04.M B Gowen WILY, MN
Supply: Mississippi River via
single intake
Treated at Fridley & Columbia
Heights facilities
Softened and filtered
No current emergency supply
Emergency supply being
planned now
0
5/17/2013
4
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Gro d S.,n. ft.—
1 SYSTEM
WnerT r Feer C^„Y_SUrI., MNaw Maps.
♦ Em.rpercY Supply — 04.M B Gowen WILY, MN
Supply: Mississippi River via
single intake
Treated at Fridley & Columbia
Heights facilities
Softened and filtered
No current emergency supply
Emergency supply being
planned now
0
5/17/2013
4
Water Quality
Softened filtered water
Low in iron & manganese
Variable in temperature
Water Use
,, JWC Avg. Day 6.8MGD
Winter low use day —5.5 MGD
Peak day —i8 MGD
2.2 BG/year
Who is using our water?
Residential: 76.8% (5.4 MGD)
Commercial: 18.1%(1.3 MGD)
Industrial: 5% (0.3 MGD)
Future Trends
Stable to declining use trends
Stable population (slight
increase projected)
Decline due to:
Conservation (8o to 75 gpcd)
Leak detection and repair
Fixture replacement
5/17/2013
5
Risk Mitigation
Mechanical failure
Power failure
Major reservoir failure
Short term supply
interruptions
Long term supply interruption
Existing redundant systems
Multiple distant delivery points
Emergency power generator at the
Golden Valley Reservoir
Multiple reservoirs
-- Three days supply in storage
New Hope well: —115 JWC avg. day
5/17/2013
0
Higher Probability Risks
Drought (3o's, 88, 07)
Flooding (65, 69, 11)
Tornado (65, 11)
Loss of Power
Bottleneck
Color means this has occurred but
without long term interruption
Other Risks
Fire/explosion
Spill
Work Stoppage
Chemical Reaction/Spill
Terrorism and Cyber attacks
Operator Error
Water Hammer (supply main
failure)
5/17/2013
7
Stage 1: Voluntary Reduction Measures
Stage is Mandatory Reduction Measures
Stage 3: Mandatory Water Allocation Restrictions
based on priority uses
MN Statutes: 103G.261 Water allocation priorities
1. Domestic water supply, excluding industrial and
commercial uses of municipal water supply, and use for
power production that meets the contingency planning
provisions
2. A use of water that involves consumption of less than
io,000 gallons of water per day
Agricultural irrigation, and processing of agricultural
products involving consumption in excess of lo,000
gallons per day (JWC has no 3 d priority water users)
5/17/2013
H
q. Power production in excess of the use provided for
in the contingency plan (JWC has no 4t" priority
water users)
Uses, other than agricultural irrigation, processing
of agricultural products, and power production,
involving consumption in excess of lo,000 gallons
per day (List of Stn priority water users on next slide)
0. Nonessential uses, lawn sprinkling, car washing etc
Golden Valley (9): New Hope
Courage Center Minneapolis Die Casting
Mermaid Car Wash Dakota Growers
General Mills (Main Campus)
Liberty Carton Crystal
Honeywell
Regal Car Wash
General Mills (JFB)
Tennant
5/17/2013
07
* Finish preparing New Hope Well for emergency use
* Drill three new wells
One near the Crystal Reservoir
One near the Golden Valley Reservoir
One --1/4 mile from one of the reservoirs
Total supply -5.5 to 6.8 MGD
5/17/2013
10
New Hope Well Emergency Reactivation Request January
Of 2012 Regulatory requirement to allow use of existing
New Hope well)
* Water Interaction Study to determine impacts of adding
unsoftened groundwater to current system
Preliminary cost estimate for emergency supply
Last year you authorized a feasibility study to better define
the well project
Move from soft to hard water (more soap use)
y Winter Emergency: move from very cold to cool water
Summer Emergency: move from warm to cool water
Some might notice more iron taste than now
Remember this is an emergency and you have water!
5/17/2013
051
Feasibility Study for Emergency Supply Wells
* Site specific analysis
* Alternatives based on actual well sites
Layout watermains for each alternative
Detailed cost estimate for each alternative
* Rate impact analysis for selected alternatives
* Cost to bring New Hope Well online
* Three new specifically sited wells
* Pipelines connecting each to the reservoirs
* The chemical addition for each well
* Backup power requirements
* Site work and restoration
5/17/2013
12
New Hope well will supply goo to 1,1oo gpm.
Three new wells will supply 1,000 to 1,200 gpm each.
" One each next to Crystal and Golden Valley reservoirs
3�d well within 1/4 mile of one of the reservoirs.
* New wells to include
* submersible well pump and motor
* pitless adapter
* valve and metering vault
Wells used for emergency, exercised regularly.
New wells are Prairie du Chien -Jordan aquifer wells.
5/17/2013
13
Alternatives Considered
t i �........
U
Golden Valley
Alt i Well 1 Crystal i Crystal z GV 1
Alt z Well 1 Crystal i Crystal 3 GV 1
Alt 3 Well 1 Crystal l GV 1 GV z
Alt 4 Well 1 Crystal l GV 1 GV 3
5/17/2013
14
Z7,
Golden Valley Well
Sites
Site 1: North of reservoir
Site 2: Near boat landing
Site 3: South of Golden Valley Rd
Cost Considerations
AlternativeEst. Standby Total
X4,5 ,,, Power
Alt z: NH i, Crystal i & 3, Golden Valley 1
$4.3iM
$ 29oK
$4.6M
Alt 3: NH i, Crystal i, Golden Valley i & z
$4.11M
$ 29oK
$4.4M
Alt 4: N H i, Crystal i, Golden Valley i & 3
$4.14M
$ 29oK
$4.4M
$4.7 M over io years:
Adds $0.2i/1000 gallons (5% increase).
Average per connection increase — $1.15 to $1.55/month
for 10 years
The actual rate increase will be determined by a
finance plan which will be developed if the project is
authorized
5/17/2013
16
Summary
Interruption of water supply is a risk to JWC & Mpls
* Minimal emergency supply in place: New Hope Well
• Mpls is still planning emergency supply
* 5th priority users at risk
* Emergency supply is a Comp Plan action item
* JWC emergency supply cost: —$4.4 to $4.7M
* Could be coordinated w/ Mpls emergency supply plan
5/17/2013
17
Decide if you want emergency wells
If yes then:
Adopt Resolution to:
Authorize consultant services
Authorize contract documents for new well(s)
If no:
, Wait on Minneapolis backup supply
5/17/2013
18
Resolution 13 -
May _, 2013
Commissioner introduced the following resolution and moved its adoption:
RESOLUTION ACCEPTING EMERGENCY WATER SUPPLY PRELIMINARY DESIGN
AND FEASIBILITY STUDY; DIRECTING STAFF TO PROCEED WITH
IMPLEMENTATION
WHEREAS, the Joint Water Commission (JWC) is a joint powers entity
authorized by Minnesota Statute 471.59 consisting of the cities of Crystal, Golden
Valley, and New Hope, initiated in 1963; and,
WHEREAS, based on this agreement, the three cities built their water distribution
systems to be interconnected without reference to city boundaries; and,
WHEREAS, the JWC has an ongoing long-term water purchase agreement with
the City of Minneapolis water utility and intends to continue that relationship; and,
WHEREAS, the JWC continues to have concerns regarding the reliability of the
Mississippi River as the sole water supply source for the City of Minneapolis and its
customers; and,
WHEREAS, in 2009 the JWC and, separately, each of the three member cities,
adopted a Water Supply, Emergency and Conservation Plan to comply with Minnesota
Statute 473.859, and said statute requires the JWC and the three member cities to
identify and develop an emergency source of water supply; and,
WHEREAS, the JWC has identified groundwater from the Prairie du
Chien/Jordan aquifer to be a viable alternative water supply on an emergency basis;
and,
WHEREAS, legislation was passed during the 2004 legislative session
authorizing the JWC to drill wells to meet the needs of the three member cities on a
case-by-case basis; and
WHEREAS, at the direction of the three City Councils at the May 7, 2012
Tri -Council meeting, the Emergency Water Supply Preliminary Design and Feasibility
Study was prepared; and,
WHEREAS, the study sets forth recommendations for siting of wells, cost
implications and alternatives for implementation of an emergency water supply.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
(Golden Valley, Crystal or New Hope), Minnesota:
1. That the Joint Water Commission develop a Capital Improvement Program to
implement an emergency water supply.
2. That the Joint Water Commission retain engineering and other professional and
contractor services to implement and construct an emergency water supply.
Adopted by the City Council of the City of (Golden Valley, New Hope or Crystal),
Hennepin County, Minnesota, this day of May, 2013.
Attest:
City Clerk
Mayor
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his/her signature attested by the City Clerk.
Schutrop, Pat
To: Schutrop, Pat
Cc: tom.mathisen@crystalmn.gov
Subject: RE: Community Water Suppliers Drought Response
From: MN Department of Natural Resources Imailto:dnr.updates@updates. mndnr.gov]
Sent: Wednesday, May 15, 2013 2:04 PM
To: Tracy, Bert
Subject: Community Water Suppliers Drought Response
www.mndnr.gov
The Department of Natural Resources is contacting Minnesota's community public
water suppliers in follow-up to last fall's communication about drought response actions.
Dry, hot conditions in both 2011 and 2012 have posed challenges to many public and
private water supplies. Much-needed winter precipitation has helped alleviate drought
intensity across most of the state, but additional spring rain is needed to provide
recharge to our aquatic systems.
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As of April 30th, the U. S. Drought Monitor displayed that in Minnesota:
91 % of the state is Abnormally Dry or worse
46% is experiencing Moderate Drought or worse
15% remains in Severe Drought
In preparation for unknown weather patterns in 2013, the DNR encourages water
suppliers to do the following three things:
t. Review the state's Drought Plan Matrix (on the DNR website; a link to the site is
embedded below)
2. Implement the drought response measures in your public water supply plan, if
you have one, and the applicable steps in the Drought Plan Matrix for water
suppliers
3. Promote water conservation to your customers and clients
1. Review Minnesota's Drought Plan Matrix
Minnesota has a statewide Drought Plan that provides a framework for responding to
droughts. It is an important resource for all public water suppliers. It outlines five
drought phases, which correlate to the U.S. Drought Monitor. It identifies the actions
public water suppliers must take as each drought phase is reached.
At this point, 91 % of Minnesota is experiencing some level of drought, with notable
portions of the state in the moderate and severe categories. All public water suppliers
should be aware of their planned drought response, and the majority should begin
implementing specified actions contained in the Drought Plan.
2. Implement Drought Contingency Measures and Prepare Communications to
Users
If you serve over 1,000 people, you should have a Water Supply Plan that includes
sections related to your drought preparedness, drought response and water
conservation programs. Now is the time to review those sections and implement the
planned actions. If you do not have a Plan, you can still ask your customers/clients to
reduce their use of water and you can implement at least basic conservation measures.
91 % of Minnesota is in at least the Drought Watch Phase. That means public water
suppliers need to be providing conservation information to their customers and
z
requesting them to implement voluntary measures to reduce water use. Please work on
preparing these communications and sharing them with your customers throughout the
coming months.
Just over 15% of the state is at the Drought Warning Phase. In accordance with the
Plan, suppliers implement the water use restrictions covered in their water supply plans,
and implement water use reduction actions with a goal of reducing water use to 50%
above January levels.
3. Promote Conservation
Water conservation will reduce the demand placed upon groundwater and surface
water resources, and on municipal water supply systems. DNR encourages you to
actively communicate with your customers on the importance and benefits of water
conservation.
Spring is an excellent time of the year to affect the summertime practices of your
customers and to guide them to the benefits of conservation. Given the severity of the
fall drought in both 2011 and 2012, communities all recognize the value of protecting
water supplies for the long-term. Additionally, communities may undertake water audits
and leak detection, which often leads to significant reductions in water loss as well as
cost savings.
Drought highlights the challenges we face as water supplies are stressed and recent
increased media and public attention has been focused on water resources, all across
the state. The need for clean and robust supplies exists at all times, and underscores
the need for planning for long-term sustainable water supplies for all communities and
homes.
More Information and Contact Resources
Visit the DNR website to find the latest information and fact sheets on the drought.
Additionally, please direct specific questions to:
Princesa VanBuren Hansen, Water Use Specialist, princesa.hansen(a)-o)
651-259-5731
Greg Spoden, State Climatologist, gregory.spoden _state.mn.us. 651-296-4214
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The DNR seeks to maintain an open partnership with you in providing safe, reliable
drinking water sources to the citizens of our state. When facing the challenges posed by
a drought, we must work together to ensure the public understands the implications of
their individual actions and how everyone can take steps to ensure we are prepared to
adapt in case dry weather patterns persist. We appreciate your participation and
engagement in achieving these goals.
Minnesota
DEPARTIiEMOF
MTtft RESNAM
Minnesota Department of Natural Resources
info.dnrCcDstate.mn.us
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