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05-21-13 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber May 21, 2013 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance C. Acceptance of Donation - Golden Valley Federated Women's Club for Electronic 3 Reader Board 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - March 19, 2013 4-11 B. Approval of Check Registers: 1. City 12 2. Housing and Redevelopment Authority 13 C. Licenses: 1. General Business Licenses 14 D. Minutes of Boards and Commissions: 1. Planning Commission - March 11, 2013 15-27 2. Human Services Fund - April 8, 2013 28-29 3. Civil Service Commission - February 4, 2013 30-32 4. Open Space and Recreation Commission - March 12, 2013 33-35 E. Bids and Quotes: 1. Single Axle Dump Truck and Equipment - Quotes 36-37 F. Receipt of April 2013 Financial Reports 38-46 G. Establish Permanent No Parking Zones at the East Driveway to 8145 Lewis Road 47-49 13-42 H. Authorization to Sign Agreement with The Morris Leatherman Company for Resident 50 Survey I. Board/Cornmission Appaintments 51 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Covenant Retirement Communities - Issuance of Bands 13-43 52-54 B. Public Hearing - Easement Vacations - Plats of Dahlberg Commerce Center PUD 55-62 #61 and North Wirth Business Center PUD #100 (4200 and 4310 Dahlberg Drive) 13-43 5. OLD BUSINESS 6. NEW BUSINESS A. Approval of Plat 13-44 and Authorization to Sign Amended PUD Permit - Dahlberg 63-75 Commerce Center - PUD #61 - Amendment #3 B. Approval of Plat 13-45 and Authorization to Sign Amended PUD Permit - North Wirth 76-88 Business Center - PUD #100 - Amendment#1 C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT tw 6 L Y l!� ��a, '11 ,1.; � j ��': � ��.. �` CityAdministration/Council 763-593-�Q03/763-593-8109(fax) � ___ . _ e w _� . �_,,s��.� � � � � Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 1. C. Acceptance of Donation - Golden Valley Federated Women's Club for Electronic Reader Board Prepared By Thomas Burt, City Manager Summary Members of the Golden Valley Federated Women's Club will be in attendance to present a donation check for the City Hall electronic reader board. Regular Meeting of the City Council March 19, 2013 Regular Meeting of the City Council Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on March 5, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall; Also present were: Thomas Burt, City Manager; Jeannine Clancy, Di�ector of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleaiance The Pledge of Allegiance was recited. Board/Commission Oath of Office and Presentation of Certificate of Appointment Mayor Harris administered the oath of office and presented a Certificate of Appointment, mugs and city pin to: Gillian Rosenquist, Open Space and Recreation Commission. Certificate of Recoanition: Eaqle Scout Ethan Meirovitz Mayor Harris presented Ethan Meirovitz with a Certificate of Recognition. The Council congratulated him on his achievement. State of the Citv Presentation The State of the City video was shown at the meeting. Approval of Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of March 19, 2013 as amended: addition of Notification to Council Regarding Exception to Noise Ordinance for the Breck School Project. Approval of Consent Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of March 19, 2013 as amended: removal of Authorizing Issuance and Sale of: $4,635,000 General Obligation Improvement Bonds, Series 2013A and $7,330,000 General Obligation Refunding Bonds, Series 2013; Authorizing 2012 General Fund Transfer and Assignment of Fund Balance; and Bottineau Transifinray Update; and addition of Notification to Council Regarding Exception to Noise Ordinance for the Breck School Project. Regular Meeting of the City Council March 19, 2013 Page 2 Approval of Minutes - City Council Workshop - Januarv 9, 2013 and Council/Manager Meetinq - Februarv 12, 2013 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the City Council Workshop minutes for January 9, 2013 and Council/Manager Meeting minutes of February 12, 2013 as submitted. *Approval of Check Reqister MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the payment of the City bills as submitted. *General Business Licenses MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the issuance of the license as recommended by staff. *Minutes of Boards and Commissions MQVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Planning Commission - January 14, 2013 Board of Zoning Appeals - January 22, 2013 Human Services Fund - January 14, 2013 Environmental Commission - January 28, 2013 Bassett Creek Watershed Management Commission - January 17, 2013 *Rental Propertv Licenses MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the issuance of license as recommended by staff. *Therapeutic Massaqe Certificate - Lee Elizabeth Lanqer MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the issuance of a therapeutic massage certificate to Lee Elizabeth Langer at Massage Envy, 7704 Olson Memorial Highway. *Gamblinq License Exemption and Waiver of Notice Requirement - Sons of the American Post 523 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for the Sons of the American Legion Post 523. Regular Meeting of the City Council March 19, 2013 Page 3 *Gamblinq License Exemption and Waiver of Notice Repuirement - Tru Breed Motorcvcle Club MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for the TruBreed Motorcycle Club. *3.2 LiQUOr License Renewals MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the renewal of the respective 3.2 liquor licenses for the applicants listed below for the 2013- 2014 license term: Off-Sale Northern Tier Retail, LLC d/b/a SuperAmerica #4497 Northern Tier Retail, LLC d/b/a SuperAmerica #4443 On-Sale Davanni's Inc d/b/a Davanni's Pizza Brookview Golf Course Theodore Wirth Chalet *Call for Public Hearinq - Platted Drainaqe and Utilitv Easement Vacations - PUD #63 Saturn Addition - 701 and 801 Louisiana Avenue South - 4/3/13 Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-14 RESOLUTION ESTABLISHING A PUBLIC HEARING ON APRIL 3, 2013 TO CONSIDER VACATION OF CERTAIN PLATTED DRAINAGE AND UTILITY EASEMENTS IN THE PLAT OF SATURN ADDITION P.U.D. NO. 63 AND A DRAINAGE AND UTILITY EASEMENT RESERVED IN DOCUMENT 2426056 The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Proclamation for National Public Works Week MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adopt the Proclamation For National Public Works Week. Regular Meeting of the City Councii March 19, 2013 Page 4 *Authorization to Siqn Aqreements for 2013 Pavement Manaaement Proaram Sanitarv Sewer Repair Propram MOVED by Pentel, seconded by Scanlon and motion carried unanimously to autharize entering into Master Agreements for the 2013 Pavement Management Program Sanitary Sewer Repair Program with the following companies: Gene's Water and Sewer, Highview Plumbing, and Ouverson Sewer and Water. *Establishinq Compliance with Reimbursement Bond Repulations under Internal Revenue Code - Hiphwav 55 West District#1 Member Pentel introduced the following resolutian and moved its adoption: RESOLUTION 13-15 RESOLUTION ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE FOR HIGHWAY 55 WEST DISTRICT NO. 1 The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Establishinq Compliance with Reimbursement Bond Requlations under Internal Revenue Code - Doualas Drive Street Reconstruction Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-16 RESOLUTION RELATING TO THE FINANCING OF A STREET RECONSTRUCTION PROJECT; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council March 19, 2013 Page 5 *Approval of Fire Department Relief Association By-Law Amendment Reqardinq Pension Increase MOVED by Pentel, seconded by Scanlon and motion carried unanimously ta approve the amendments to Article XI of the by-laws of the Fire Relief Association increasing the lump- sum pension benefit to $7,000 per year of service. *Approval of Fire Department Relief Association Bv-Law Amendment Reqardinq Approval to Allow the Board to Set Interest Rates up to 5% Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-17 RESOLUTION APPROVING AMENDMENT TO GOLDEN VALLEY FIRE RELIEF ASSOCIATION BY-LAWS FOR INTEREST ON DEFERRED RETIREMENT BENEFIT The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Authorizinq Issuance and Sale of: $4,635,000 General Obliqation Improvement Bonds, Series 2013A and $7,330,000 General Obliqation Refundinq Bonds, Series 2013 Council Member Clausen requested staff to review the sale. Sue Virnig, Finance Director, answered questions from the Council. Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 13-18 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $4,635,000 GENERAL OBLIGATION BONDS, SERIES 2013A The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council March 19, 2013 Page 6 Authorizinq Issuance and Sale of: $4,635,000 General Obliqation Improvement Bonds, Series 2013A and $7,330,000 General Obliqation Refundinq Bonds, Series 2013 - Continued Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 13-19 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $7,330,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2013B The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted againsfi the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Approval of Extension of Variances - 410 Rhode Island Avenue North MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve an extension of the variances granted by the Board of Zoning Appeals on March 27, 2012 for one year (expiring on March 18, 2014) for the property located at 410 Rhode Island Avenue North. *Approval of Extension of Variances - 7650 Harold Avenue MOVED by Pentel, seconded by Scanlon and motion carried unanimously to apprave an extension of the variances granted by the Board of Zoning Appeals on March 27, 2012 for one year (expiring on March 18, 2014) for the property located at 7650 Harold Avenue. *Receipt of December 2012 Financial Reports MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the December 2012 Financial Reports. Authorizinq 2012 General Fund Transfer and Assiqnment of Fund Balance Mayor Harris congratulated staff for the budget surplus. Sue Virnig, Finance Director, answered questions from the Council. Regular Meeting of the City Council March 19, 2Q13 Page 7 Authorizinp 2012 General Fund Transfer and Assiqnment of Fund Balance - Continued Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-20 RESOLUTION AUTHORIZING THE TRANSFER OF $1,140,000 FROM THE GENERAL FUND TO THE CAPITAL IMPROVEMENT FUND ($600,000), EMPLOYEE BENEFITS FUND ($250,000), EQUIPMENT REPLACEMENT FUND ($100,000) AND BUILDING FUND ($190,000); AND ASSIGNING GENERAL FUND BALANCE FOR 2013 EXPENDITURES ($60,000) The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Proclamation for Rotarv Club of Golden Vallev MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adopt the proclamation for Rotary Club of Golden Valley. *Board/Commission Appointments MOVED by Pentel, seconded by Scanlon and motion carried unanimously to make the following appointments: Board of Zoning Appeals Larry Fonnest 1 year term term expires - May 1, 2014 Civil Service Commission Roxanne Sienko 1 year term term expires - May 1, 2014 Environmental Commission Kyle Turner 2 year term term expires - May 1, 2015 Human Services Fund Amy Clements 1 year term term expires - May 1, 2014 Open Space and Recreation Commission Gillian Rosenquist 3 year term term expires - May 1, 2016 Planning Commission Rich Baker 3 year term term expires - May 1, 2016 Jason Boudreau-Landis 1 year term term expires - May 1, 2014 Regular Meeting of the City Council March 19, 2013 Page 8 Bottineau Transitwav Update Council Member Scanlon had questions regarding the release of the draft environmental impact study. Joe Hogeboom, City Planner, answered questions from the Council. MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and file the oral report. *Notification to Council Reqardinq Waivinq Exception to Noise Ordinance - Breck School Proiect MOVED by Scanlon, seconded by Clausen and motion carried unanimously ta receive and file Breck's notification and authorize the waiver of the noise ordinance on Sunday, March 24, 2013 and Sunday, April 7, 2013 from 7 am to 5 pm. Announcements of Meetinqs A Bassett Creek Watershed Management Commission meeting will be held on March 21, 2013 at 11:30 am. Empty Bowls will be held at the Sandburg Learning Center on March 21, 2Q13 at 4 pm. The Caring Youth Awards will be held on March 21, 2013 at 7 pm at the Minnetonka Community Center. The State of the City will be held on March 22, 2013 at 7:30 am at City Hall. The next City Council meeting will be held on Wednesday, April 3, 2013 at 6:30 pm. The Council will hold Board/Commission interviews on April 9 at 5 pm and April 16 at 5:30 pm. Mavor and Council Communication Mayor Harris stated that he and Council Member Clausen will meet to discuss the Envision Connection Board and will update the Council at the June Council/Manager meeting. Adiournment MOVED by Pentel, seconded by Clausen and motion carried unanimously to adjourn the meeting at 7:40 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant �� Finance Department 763-593-8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. 6. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. is D,�y�� ✓� "rj; y � Finance Department 763-593-8013/763-593-8109(fax) ��;_��.�L��.. �` Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments + Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. �Y�� I Inspections Department 763-593-8090/763-593-3997 (f�x) Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. C. 1. General Business Licenses Prepared By Shannon Dietrich, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the License Number, Applicant, License Type and Fee of those who have submitted an application for approvaL #6618 Dick's Sanitation 2 Refuse Vehicles $100.00 8984 215th Street West #6619 Dick's Sanitation 1 Recycling Vehicle $ 50.00 8984 215th Street West Recommended Action Motion to authorize the issuance of licenses as recommended by staff. Regular Meeting of the Golden Valley Planning Commission March 11, 2013 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesata, on Monday, March 11, 2013. Chair Waldhauser called the meeting to order at 6:30 pm. Those present were Planning Commissioners Cera, Kluchka, McCarty, Segelbaum and Waldhauser. Also present were Director of Planning and Qevelopment Mark Grimes, City Planner Joe Hogeboom and Administrative Assistant Lisa Wittman. 1. Approval of Minutes February 11, 2013 Regular Planning Commission Meeting MOVED by Segelbaum, seconded by Kluchka and motion carried unanimously to approve the February 11, 2013 minutes as submitted. 2. Informal Public Hearing — General Land Use Plan Map Amendment— 9300 and 9310 Golden Valley Road — CPAM-53 Applicant: City of Golden Valley Addresses: 9300 & 9310 Golden Valley Road Purpose: To change the designation on the General Land Use Plan Map from Commercial-Office to High Density Residential 3. Informal Public Hearing — Properiy Rezoning — 9300 and 9310 Golden Valley Road —Z022-02 Applicant: J-HAP, Inc. Addresses: 9300 & 9310 Golden Valley Road Purpose: To rezone the properties from Business and Professional Offices to R-4 High Density Residential Items 2 and 3 were discussed together. Hogeboom explained that Jewish Housing and Programming (J-HAP) is proposing to develop a facility that provides housing and services to developmentally disabled adults. He referred to a site plan of the properties located at 9300 and 9310 Golden Valley and stated that they are currently designated Commercial-Office on the General Land Use Plan map and zoned Business and Professional Offices on the Zoning Map. Minutes of the Golden Valley Planning Commission March 11, 2013 Page 2 He noted that site plans have not yet been created and that various requirements of funding partners are necessitating the land use and zoning changes at this time. Hogeboom referred to the recently approved Renewal and Renovation District in this area and explained that part of that plan includes the addition of sidewalks and street lighting. Segelbaum asked if the applicant has a purchase agreement with the current owner of the properties. Hogeboom said yes and added that the current owner also signed the rezoning application. Cera expressed concern about the parcel to the west of this proposal being left an island. He asked if there are any plans far redeveloping that parcel. Hogeboom said it is his understanding that the property owner is unwilling to sell the property at this time. He noted that it is guided and zoned for office use. Waldhauser referred to the language in the R-4 zoning district and questioned why "residential facilities" are allowed as a conditional use but multiple family and senior housing are permitted uses. Hogeboom stated that residential facilities are more of an institutional use and have a different level of care. Grimes added that residential facilities also require a license by the State. Marvin Liszt, Attorney representing J-HAP, noted that the property owner was in attendance and reiterated that she has signed the rezoning application. He stated that J- HAP has a purchase agreement with the property owner and one of the contingencies of the purchase is the rezoning of the property. Grimes added that that J-HAP is also going through the process of applying for Community Development Block Grant funds as well. Segelbaum asked the applicant how far along they are in their fund raising process. Jennifer Lewin, Executive Directar, J-HAP, stated that they have applied for several government funding sources and they will be launching a capital campaign once the site is secured. McCarty asked about the timeframe of the project. Lewin stated that the funding cycle is 2013 and they hope to break ground in 2014 with occupancy in 2015. Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment, Waldhauser closed the public hearing. MOVED by Cera, seconded by McCarty and motion carried unanimously to recommend approval of amending the General Land Use Plan Map from Cammercial-Office to High Density Residential for the properties at 9300 & 9310 Golden Valley Road. MOVED by Cera, seconded by McGarty and motion carried unanimously to recommend approval of rezoning the properties at 9300 & 9310 Golden Valley Road from Business and Professional Offices to R-4 High Density Residential. Minutes of the Goiden Valley Planning Commission March 11, 2013 Page 3 4. Informal Public Hearing — Final Plan Review— Planned Unit Development (PUD) — Saturn Addition PUD #63, Amendment#2 Applicant: Penske Automotive Group/UAG Minneapolis B1, LLC Address: 701 Louisiana Avenue South Purpose: To allow for the construction of a Motorwerks MINI Cooper auto dealership. Hogeboom stated that the Preliminary PUD plan for this proposal was approved by the City Council in February and now the applicant is starting the Final PUD approval process. He referred to a site plan and some photos and gave a history of the current PUD. He explained that this property is currently divided into four lots and that this proposal will consolidate the property into three lots. The proposed new MINI Cooper building will be approximately 29,500 square feet in size and will replace the current Oldsmobile building. He discussed the changes made to the proposal since it received preliminary approval including the addition of a bike rack on the northeast corner of the site, increased landscaping and the inclusion of a snow removal plan. He added that the applicant has not increased the amount of pervious surface since their last plan submittal however there will be no additional impervious surface on the site as a result of this proposal. He referred to the Planning Commission's discussion about pedestrian access on the site and stated that because of safety concerns, staff does not support having a sidewalk through the center of the property. Kluchka referred to the City Council's discussion about snow removal and asked Hogeboom if it is his understanding that snow can only be stored in certain locations or if it has to be removed from the site. Hogeboom stated that the applicant had been storing snow in a right-of-way area so the Council asked that they submit a snow removal showing that snow could be stored on their property. If not, then snow would need to be removed. Segelbaum referred to the proposed visual and landscape enhancements and asked if there are elevations that show the north facade. Hogeboom stated that the building is a corporate design so the applicants have limited ability ta change it. Kluchka said he would like to see vertical enhancements and some articulation. Hogeboom noted that the requirements regarding articulation only apply to residential properties. McCarty questioned the guidelines for articulation in the Mixed Use zoning district. Hogeboom stated that articulation is a general goal in the Mixed Use zoning district, but is not a requirement. Nolan Redding, Penske Automotive, introduced John Corley, Architect for the project. Corley showed the Commission proposed elevations of the building. He stated that most of the building is black however they've added some visual interest to the walls with large graphics/pictures showing the latest car models. He referred to the north facade and stated that they've added lighter-colored columns, wainscoting and windows to help break up the expanse of the wall. Minutes of the Golden Valley Planning Commission March 11, 2013 Page 4 Waldhauser asked about the roof material. Corley said it will be a black, flat roof. Waldhauser asked if a lighter colored roof or a green roof had been considered since there is so little pervious surFace on the site. Redding said they did consider a green raof but there are poor soils and the roof would not support the weight without significant additional expense. He said they would consider having a lighter colored roof. Segelbaum asked the applicant if they have successfully used the graphics idea in other locations. Corley said yes, they have been used successfully. He showed the Commission some photos of other dealerships where they have been used and explained that they area made out of a fabric material that are easy to change and replace. Grimes said the graphics proposal would have to be reviewed by the sign code administrator because he doesn't think the City has seen this type of proposal in the past. Redding noted that other cities have limited the graphics to photos only, with no words allowed. He reiterated that the intent of the graphics is to break up the facade of the wall. Corley added that the proposed trees would also help break up the north facade. McCarty noted that the wainscoting and columns look like they are a lighter gray color in the renderings than in the samples shown. The Commission agreed that they liked the lighter gray color for the columns and wainscoting. Waldhauser questioned why permeable pavers are only being proposed in the medians. Redding stated that snow and ice is harder to clean off of pervious pavers and they would not work in the driving areas. They also require more maintenance. Waldhauser said she understands the opposite; that pervious pavers drain better and dry quicker so it is easier to keep snow and ice off of them. Waldhauser opened the public hearing. Tom Londo, 6901 Laurel Avenue, said he has been seeing a lot of problems in the area in the past year with theft, drug dealers and trucks with drivers sleeping in them. He said this proposal would be great for his business and for the aesthetics in the area and would be an asset to the community. Segelbaum asked Londo if he has concerns regarding parking for his business. Londo said they've been compromising with him and added that it is not his land that he would be losing. Seeing and hearing no one else wishing to comment Waldhauser closed the public hearing. Kluchka said he thinks the elevations have changed significantly, which was his primary concern. McCarty said his only concern is the color of the wainscoting and columns. He wants them to be a lighter gray color. Cera said he would like to see more pervious surface. Segelbaum said he is pleased with how the applicant has addressed the Commission's concerns. He said he also agrees with Londo that this wauld be a good thing for the property. Cera suggested adding a condition of approval which states that the applicant should use as light a gray as possible for the columns and wainscoting to allow for significant Minutes of the Golden Valley Planning Commission March 11, 2013 Page 5 contrast. Waldhauser said she would also like language added about consideration of a lighter roof color. MOVED by Cera, seconded by Segelbaum and motion carried unanimously to recommend approval of PUD #63, Amendment #2 subject to the following findings and conditions: Findin s: 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Conditions: 1. The plans prepared by BKBM Engineers dated February 5, 2013, submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Fire Chief Mark Kuhnly to Mark Grimes, Director of Planning and Development dated March 4, 2013, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Director of Planning and Development, dated March 4, 2013, shall become a part of this approval. 4. Exterior bicycle parking shall be added to the northeast corner of the MINI Cooper building. 5. The applicant shall store snow in accordance with the snow storage areas indicated on the Site Plan. 6. The developer shall consider enhancing color contrasts in the building facade. This could include light or medium grey wall material finishes, as well as a lighter colored material for the roof of the proposed building. 7. All signs on the property shall meet the requirements of the City's Sign Code. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Minutes of the Golden Valley Planning Commission March 11, 2013 Page 6 5. Informal Public Hearing — Minor Subdivision — 228 Meander Road -- Meander Woods — SU12-13 Applicant: Matt Pavek Addresses: 228 Meander Road Purpose: The proposed subdivision would reconfigure the existing single family residential lot into two new single family residential lots. Grimes referred to a location map of the property and explained that it is 1.32 acres in size. The applicant is proposing to divide the property into two lots, both of which exceed the minimum standards required in the City Code. Lot 1 would be 20,771 square feet in size and Lot 2 would be 37,375 square feet in size. He explained that this property and the property to the northwest were once part of the Perpich Center PUD. However in 2008, the State of Minnesota sold the properties and removed them from the PUD. Waldhauser asked why Lot 1 narrows toward the rear yard. Grimes stated that the lot narrows slightly in the rear yard hawever it is still approximately 70 feet in width at the rear of the lot. He reiterated that both lots exceed all of the requirements. Segelbaum asked if the location of the homes shown on the drawing is where they will be constructed or if it is just an example of where they might be located. Grimes explained that the drawing is an example showing that the homes will meet the setback requirements. Segelbaum asked if this proposal will come back to the Planning Commission for further review. Grimes said no and added that the Preliminary Plat and the Final Plat will go to the City Council for review. Peter Knaeble, representing the applicant, stated that the proposal is fairly straightforward and noted that the lots are twice as big as City Code requires. He referred to Waldhauser's question about Lot 1 tapering in the back and explained that tapering Lot 1 gave Lot 2 more space which is needed because of an easement for the power lines. Waldhauser opened the public hearing. Seeing and hearing no one wishing to comment, Waldhauser closed the public hearing. MOVED by Cera, seconded by Kluchka and motion carried unanimously to recommend approval of a Minor Subdivision to divide the property at 228 Meander Road into two single family residential lots subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. A park dedication fee determined by the City Council shall be paid before final plat approval. 3. The City Engineer's memorandum, dated March 4, 2013 shall become part of this approvaL Minutes of the Golden Valley Planning Commission March 11, 2013 Page 7 4. A Subdivision Agreement will be drafted for review and approval by the City Council that will include issues found in the City Engineer's memorandum. 5. All applicable City permits shall be obtained prior to the development af the new lots. 6. Informal Public Hearing — Final Plan Review— Planned Unit Development (PUD) — The 3.9.4 Apartments — PUD #112 Applicant: Global One Golden Valley, LLC Address: Northwest Corner of I-394 and Highway 100 Purpose: To allow for the construction of a 6-story, 314 unit, market rate apartment building and a 6-story, 120 unit, senior living building. Hogeboom stated that the Preliminary PUD plan for this proposal was approved by the City Council in December and the applicants are now starting the Final PUD approval process. He referred to a location map of the properties and explained the applicant's proposal to construct two buildings on the 7.47 acre site. One of the buildings will be a six-story, 314-unit, market rate apartment building and the other will be a six-story, 120- unit senior assisted living building. Hogeboom referred to a site plan of the proposed project and discussed the changes made to the plans since the Preliminary plan review. The driveway entrance on Circle Down has been shifted to the west in order to line up with garages, rather than the homes to the north and to be further away from the home to east, the access drive on the northern portion of the site has been eliminated to move interna( traffic further away from the northern property line, the garage entry has been reconfigured to add an additional entrance and to help distribute the site traffic and the proposed east building has been redesigned with articulated corners to move the building further away from the north/northeast property line. Waldhauser asked if any portion of the proposed buildings will be six stories in height within the area that allows only three stories in height according to the Mixed Use zoning district requirements. Hogeboom stated that a small portion of the buildings would overlap into the three-story area. Grimes added that the underlying Mixed Use zoning district is used as a guide, however that is irrelevant in this case because it is a PUD and can be approved as is. Waldhauser asked about the alley access referred to the staff reports. Hogeboom stated that there is an existing publicly deeded alley to be used as a second access to the site. Segelbaum asked who is responsible for maintaining the alley access. Hogeboom explained that the developer will enter into a development agreement with the City which will address maintenance issues. Kluchka referred to the walkway shown on the far eastern end of the property and asked if it would be owned by the City or by the developer. Hogeboom explained that that Minutes of the Golden Valley Planning Commission March 11, 2013 Page 8 property is owned by MnQOT. Grimes added that MnDOT would also have to approve that proposed walkway. Segelbaum asked about the scope of the Planning Commission's review since the Preliminary Plans have already been approved. Hogeboom stated that the scope of the Planning Commission's review is to decide if the Final PUD proposal is consistent with the approved Preliminary PUD proposal. Grimes added that the Planning Commission and the City Council have asked for significant changes to the plans which the applicant has made. Kluchka said he thinks it is important to note the differences in what the Mixed Use zoning District would allow without a PUD. He said it is significant that a portion of the proposed buildings that are six stories tall are crossing into a space that has historically a�lowed three stories. Segelbaum noted that the plans as shown are what the City Council have already adopted. Waldhauser noted that the entire building has been moved further to the south as requested of the applicant. McCarty referred to the articulation of the northeast corner of the building and asked if that caused a reduction in the number of units. Gary Tushie, Architect for the project, stated that they originally had 318 units and now they have 314 units. Mark Globus, Global One Commercial, Applicant, reiterated that they have made a number of changes since their Preliminary Plan approval. He stated that they have submitted a snow storage plan and asked staff if they are comfortable with the plan. Hogeboom explained that the applicant has demonstrated where snow will be stored and the City Council will decide during their review if it is acceptable. Waldhauser asked for further explanation of the retaining walls, landscaping and fencing along the north property line. Tushie showed the Commission a rendering of what the landscaping, fencing and retaining walls will look like in various places along the north property line. Waldhauser asked if water will collect in the depressed areas along the nor�h property line. Cera asked if snow would melt and drain onto the properties to the north. Tushie explained how the drainage system will work by carrying the water from the north to the east and the south. John Bender, MFRA, Engineer for the project explained that the bulk of the water on the site will be drain to an underground storage facility and some will be treated in the ponds and will connect to the City's storm sewer system. Cera questioned what would prevent too much water from going to the west. Bender explained how half of the site will go the storm sewer system to the west and half will go to the south to the MnDOT system. He added that they were required to show in their plans that their discharge is equal to or less than current conditions. Grimes noted that the City Engineer has reviewed the plans and that the Bassett Creek Watershed Management Commission will also review the plans. Kluchka asked the applicant if they brought samples of the exterior building materials. Tushie said no and explained that the renderings shown in the plans are fairly close to how the materials will look. Kluchka suggested the applicant bring material samples when they go to the City Council for review. Minutes of the Golden Valley Planning Commission March 11, 2013 Page 9 Cera asked to hear more about the changes made to the plans since the last time the Commission reviewed them. Tushie stated that all of the changes the Planning Commission recommended last time have been made and that the plans before the Commission this time are almost identical to what the City Council approved. Cera asked the applicant if he has had any further discussions with the neighbors. Globus said he hasn't had any further discussions with the neighbors but he wouid be happy to. Waldhauser opened the pubfic hearing. David Webb, 5410 Wayzata Blvd, said he has a number of objections and concerns about the proposal. He said he doesn't believe the proposal is a complete application and thus cannot be considered for approval as a PUD. He referred to the PUD section of the Gity Code and stated that the applicant hasn't provided an analysis of the number of cars that will use the alley. He stated that this property is non-conforming and there is confusion between the requirements in the Mixed Use zoning district versus the requirements in the PUD sectian of the City Code. He referred to a letter that developers received from the City in 2008 indicating that a mixed-use development would have to be developed an the site. He said he has concerns about the increase in traffic and said that labeling the alley a secondary access is arbitrary because it will become a primary access which won't meet any of the City's right-of-way requirements. He said there is significant pedestrian access and delivery truck traffic currently in the alley and he is concerned about safety. He referred to the language in the PUD section of the City Cade and said this project has numerous violations of that chapter and he rejects staff saying that this proposed use is compatible because since this project's inception it has been an attempt to fit a square peg in a round hole. He said he wants to keep the integrity of the Circle Down neighborhood and asked that the Planning Commission not allow this proposal ta proceed. Segelbaum asked Mr. Webb if his main concern was the alley becoming a primary access route. Webb said his cancern is beyond traffic on his property because there is a lot of pedestrian traffic in the alley area and someone could get hurt. He also stated that delivery vehicles to his property use the ally when unloading. He added that when the City reconstructed the streets in the area the traffic was a mess. Waldhauser questioned if a speed bump at the start of the alley access would help. Kluchka stated that traffic engineers have said speed bumps don't work but it sounds like there is a pedestrian safety issue that needs to be considered. Waldhauser asked Mr. Webb if he has offered any alternative proposals. Webb said he can't because Mr. Globus is the designated developer. He stated that the letter from the City to developers in 2008 said any development would have to conform to the Mixed Use zoning district which probably hindered many developers from coming forward. Grimes disagreed and said he has totd many developers that the site would more than likely need to be developed using the PUD process. Minutes af the Golden Valley Planning Commission March 11, 2013 Page 10 Doug Wageman, 5400 Circle Down, said he is not opposed to the development per se but he thinks it is pretty big. He said he doesn't think the access should be on Circle Down and asked if the City has looked into using eminent domain to provide access to the west of the site instead of the proposed access on Circle Down. He said there is an obvious "Hatfield and McCoy thing" between the applicant and Mr. Webb but the City has to be neutral and make it work. Laura Itman, 5300 Cirlce Down, said at the last Planning Commission meeting the proposed traffic was compared to the traffic that currently exists on Regent however Regent connects to Duluth which is a major street unlike Circle Down. A project of this size coming out on to Circle Down is a whole different issue and 3,000 cars should not come out on a street that isn't a major street. John Sonsalla, 5301 Circle Down, said Circle Down cannot handle this amount of traffic. He said there are times now when it is hard for two cars to pass each other because it is too narrow and with more traffic there will be more problems. He said it is going to be noisy and he will see light from the road and the parking lot and people will be walking across his yard. He asked what types of trees the applicant will be planting and if they will give the homeowners on Circle Down additianal insulation or new windows. He said a six- story building is ridiculous and he will have no sun in his house until 11 am or noon in the winter time. He referred to the power lines on the property and asked if they will be relocated or buried and who would have to pay to bury the power lines. He said he is also concerned about damage to houses from additional truck traffic and the use of pilings and he hopes there is a bond issued or the homeowners in the area are covered as additional insureds on the contractors insurance. Seeing and hearing no one else wishing to speak, Waldhauser closed the public hearing. Kluchka asked if the traffic study included the alley. Grimes said that a large majority of the traffic will use Circle Down as the primary access however the City cannot stop people from using the alley. He agreed that consideration needs to be given to improved pedestrian safety in the alley. Waldhauser asked if the right-of-way or alley could be shifted to the north. Grimes said it is his understanding that the developer attempted to negotiate with Mr. Webb but it was unsuccessful. Kluchka questioned if the Planning Commission should add a condition of approval regarding pedestrian safety in the alley. Grimes said that the Pubtic Works staff will decide what precautions are necessary and the City will work with Mr. Webb on his safety concerns because the City also wants it to work well. Segelbaum asked why the traffic study didn't include the alley. Grimes stated that it is assumed that some of the traffic will use the alley. He said he can't address the traffic engineering. However this is one of the most studied areas and staff is convinced that the traffic will work to a satisfactory level. McCarty added that the total traffic count of 2,229 cars is the total number of trips when the reality is that would likely not happen all at once given the average vacancy rates, the timing of the trips, etc. He said he thinks it might not be as big of an impact as people think. Grimes agreed and stated that the 2,229 trips will Minutes af the Golden Valley Planning Commission March 11, 2013 Page 11 be over the course of a 16 hour day. There will likely be more traffic during peak hours but everyone isn't coming or leaving at the same time. He said he agrees that there will be a lot more traffic on Circle Down, but the street has the capacity to handle it. He reiterated that staff feels confident with the traffic study that has been done. Waldhauser asked about the comment regarding Circle Down being too narrow. Grimes stated that narrower streets actually calm traffic. Kluchka referred to the concerns about the project not meeting the requirements of the Mixed Use zoning district and said it is his understanding that although the underlying zoning district is a good guide it isn't necessarily taken into consideration when reviewing a PUD. Waldhauser added that when the I-394 Corridor Study was done they were optimistic that the City would get mixed use developments but it hasn't and the times and markets change. Grimes agreed and added that this particular site is a difficult site to develop. Kluchka asked the developer how fences, trees, noise and light will be addressed at the entrance. Globus said they have spent a great deal of time on the entrance. They've added a pond as a buffer to the residence next to the entrance, they've angled the driveway so headlights would shine on the garages and not the houses and there will be a solid fence along the north property line that will help eliminate light and noise. He added that a high level of sound from I-394 already exists in this area and it is not an extremely quiet area as it sits today. Grimes asked Globus if he would be willing to work with the neighboring property owners regarding their landscaping preferences. Globus said yes he would be willing to work with the neighbors. Kluchka referred to the neighbor's questions about burying the power lines and suggested a condition of approval that states the developer will show reasonable effort to work with Xcel on burying power lines and assume the cost of the burying of their power lines and the neighbors. Segelbaum said he would be more comfortable saying that the landscaping plans have to accommodate the power lines. Cera agreed that the goal is to provide maximum screening whether that includes burying the power lines or not. Tushie said he is assuming that Xcel will bury the power lines when they bring in a transformer for their project. Waidhauser said the cost of buying the homeowner's power lines falls on the homeowner. Tushie said he believes that is an Xcel Energy issue. Segelbaum said he thinks the applicant should discuss the issue with Xcel. Cera suggested the applicant also talk to Xcel about the homeowner's power lines and who is responsible for paying to have them buried. Kluchka suggested another condition of approval that states that safety features in the alley will be incorporated into the plan. Cera said he wants a condition of approval added requiring increased discussions with the neighbors before construction starts. Kluchka referred to the neighbor's questions about constructian insurance in case of damage. Globus stated that they are putting a plan together for the City to review that will Minutes of the Golden Valley Planning Gommission March 11, 2013 Page 12 deal with any type of vibration issues. Cera noted that this area was impacted by the construction of I-394 so residents are sensitive to that issue. He added that since there are some issues with the neighboring property owners it would be a good idea for the applicant to have some sort of public campaign with the neighbors to educate them on the issues and to keep talking to the neighbors. Grimes stated that the contractor will have a communications plan for the neighbors during construction. Cera said he would like there to be another public meeting with the neighbors. Segelbaum said he thinks this is a reasonable proposal. Cera said he thinks the appiicant has made all of the changes he can. Kluchka agreed. Waldhauser said this is an important site in Golden Valley and it is nice to see something positive. She said she also wants to preserve existing areas as well and additional residents in the area will help support the larger area. Waldhauser asked about a lighting plan. Grimes said they have submitted a lighting plan that follows the City's lighting ordinance. MOVED by Segelbaum, seconded by Kluchka and motion carried unanimously to recommend approval of the Final PUD Plan for the 3.9.4 Apartments, PUD #112 subject to the following findings and conditions: Findinqs: 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Conditions: 1. The plans prepared by Tushie Montgomery Architects dated February 11, 2013 shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Fire Chief Mark Kuhnly to Mark Grimes, Director of Planning and Development dated March 4, 2013, shall become part of this approval. Minutes of the Golden Valley Planning Commission March 11, 2013 Page 13 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Director of Planning and Development, dated March 4, 2013, shall become a part of this approval. 4. The Applicant is assessed a Traffic Management Fee of$43,328.10 per City Code. Payment of half of the fee ($21,664.05) is required prior to approval of the Final PUD Plan. (The remaining half of the fee is required to be paid prior to the issuance of a Building Permit.) 5. Prior to consideration of the Final PUD Plan by the City Council a plan for foundations pilings, signed by a licensed structural engineer, shall be reviewed and approved by the City. 6. Landscape screening along the north property line shall be compatible with utility line layouts. 7. If utility lines are buried, reasonable efforts shall be made by the developer to assume all costs associated with the buriaL 8. The developer shall create a construction communication plan with the neighborhood that will attempt to consider neighborhood preferences for landscaping and screening mechanisms. 9. Snow shall be stored in the areas designated on the site plan. 10. The City Attorney will determine if Park Dedication is applicable prior to the City Council's approval of the Final Plat. 11. All signs on the property shall meet the requirements of the City's Sign Code. 12. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. --Short Recess-- 7. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Waldhauser reported on a Sensible Land Use Coalition seminar she attended. 8. Other Business Hogeboom stated that the Planning Commissioners will no longer represent Planning Commission proposals at the City Council meetings. 9. Adjournment The meeting was adjourned at 9:33 pm. David A. Cera, Secretary Golden Valley Human Services Fund (GVHSF) Meeting Minutes April 8, 2013 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Katie Hart, Alan Ingber, Diane Nimmer, Connie Sandler, Toots Vodovoz and Peggy Watkins. Also present: Joanie Clausen, Council Liaison, and Jeanne Fackler, Staff Liaison. Not Attending: Elissa Heilicher, Brenda Hayle. Call to Order: Sand�er called the meeting to order at 6:45 p.m. Agenda Changes or Additions: No agenda changes or additions. Welcome and Introductions: Sandler welcomed Amy Clements to the GVHSF. February 11 minutes: Erickson moved and Vodovoz seconded the motion to approve the minutes from February 11. The motion passed unanimously. Run the Valley: Registration is down in every event, probably due to the weather. Sponsor Update: T-shirts and awards were delivered. Refreshments have been confirmed. The GVCF will reimburse the City of Golden Valley for the t-shirt costs. Volunteer Update: Vodovoz has contacted agencies for volunteers. SCS - 3 volunteers, Bassett Creek Dental - 3 volunteers, PRISM — 7 volunteers. The Volunteer Coordinator for the City of Golden Valley has publicized the event and has approximately 35 people from the community volunteering that day. Marketing/Publicity: Dave Kiser will announce on Saturday. The Sun-Post will have an article this week featuring the event. Duties/Assignments: Pre-race: AI's Coffee - Public Works will pick-up 30 cases of water on Friday from warehouse Chiquita Bananas - Dan Blumb will deliver on Friday Einstein Bagels - Heilicher will pick up on Saturday Great Glacier Water - delivered to Vodovoz Perkins 394 - Vodovoz will pick up Saturday Perkins 55 - Clausen will pick up on Saturday Old Fashioned Donut Shoppe - Heilicher will pick up on Friday Valley Pastries - Sandler will pick up on Saturday Yoplait - delivered to Brookview Race Day: Erickson - greeter, Frommer - volunteer check-in, Hart - t-shirts, Heilicher - same day registration, Inber - same day registration, Sandler - pre-registration table, Vodovoz - walk pre-registration table, Clausen - refreshments. Set up will be done by the Community Center staff, GVHSF members will assist with clean-up. Calendar: Golf Classic date has been set for Friday, July 12. Letters will be going to past sponsors in May. TCGMC: Sandler has asked Heilicher to contact the director of the TCGMG sa a date may be set for the concert. Other Business: Community Foundation: Sandler gave a brief history of the GVCF, which will be 2 years old in May, and independent from the city. Clausen mentioned that residents are confused between GVHSF and GVCF. The Council will be looking at Envision, Human Service Fund and Community Foundation and discussing "Where is Golden Valley going?" The city has received $1,624 from the GVCF. This is the GVHSF designated amount collected from the 2012 solicitation letter. Valley Days: Valley Days is set for Saturday, May 18. The Board and Commission dinner will be held on Wednesday, June 19 at Brookview. Invitations will be mailed the week of June 3. Sandler reminded the members that the next meeting is scheduled for Monday, May 13. Elections will be held for Chair and Vice-Chair. Nimmer announced that her term is up in May and April is her last meeting. The members thanked Nimmer for her years of service. Adjournment: Erickson moved to adjourn the meeting, Hart seconded the motion. The meeting was adjourned at 7:50 p.m. Respectfully submitted, Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison Police Civii Service Commission Meeting 7800 Golden Valiey Road Golden Valley, MN 55427 Monday, February 4, 2013 — 9 AM Public Safety Building Conference Room MINUTES Call to Order Attendance/Rol/ Call The meeting was called to order by Chair Kumagai at 9:05 am. Present at the meeting were Commissioners Marshall Tanick, Gloria Kumagai and Ben Peterson; Police Chief Stacy Carlson, Commander Mike Meehan, Council Member Joanie Clausen and Administrative Assistant Amanda Johnson. Aqenda Review There were no additions or revisions to the agenda. Approval of Minutes of Februarv 6, 2012 Commissioner Tanick moved to approve the February 6, 2012 minutes; seconded by Commissioner Peterson. The February 6, 2012 minutes were unanimously approved. Staffinq Projections for 2013 Chief Carlson advised there is one vacant police officer position, which has not been able to be filled for the past couple years. The city manager approved assigning a patrol officer to a traffic enforcement/education position for the first half of 2013. if the efforts in this area prove to be worthwhile and successful, the city manager has indicated he will approve the hiring of another police officer. Chief Carlson also advised new pension fund penalties are being discussed, and would become effective on 07/01/14 if approved. The police department currently has 1-4 employees who could retire prior to those penalties being enforced. Those potential retirements would likely result in promotions and the hiring of additional officers. Police Officer Recruitment/Selection Process Report Chief Carlson advised if the City Manager authorizes the hiring of an additional police officer, she will be seeking approval to initiate an open application process. The board agreed to meet later this year to grant approval for this process. Chief's Report Chief Carlson advised staffing in 2013 remained solid. She advised overall crime has increased, especially in the areas of residential burglaries and theft from autos. Officers have captured a number of in-progress burglars, which is not very common. Night shift officers continue to notify residents of apen garage doors during the overnight hours in effort to reduce burglaries and thefts. Chief Carlson stated the department hosted many community events in 2012 including: Police & Fire in the Parks, Night to Unite, Police & Fire Open House, Citizen's Academy, Bike-alongs and a Use of Force Seminar. The police department also played an active role in providing security and other services during President Obama's visit to Honeywell in June. Commissioner Tanick inquired about the current gun law issues that are being discussed and what is being done on a local city level. Chief Carlson advised staff is drafting a checklist for schools and businesses concerning how to respond to an active shooter situation. Active shooter training exercises are planned for 2/21 for city employees working in City Hall. Election of Officers Commissioner Tanick announced hi� resignation effective 02/05/13. Commissioner Tanick stated he has enjoyed his service on the commission and has appreciated getting to know some of the officers better. Council Member Clausen advised interviews are being conducted to appoint a replacement for Commissioner Tanick. Per state law the commissioner in the last year of his/her term is the designated chair of the commission. With Commissioner Tanick's resignation, Commissioner Peterson is the member nearest the end of his appointment term. Commissioner Tanick nominated Commissioner Peterson as Chair; seconded by Chair Kumagai. Commissioner Peterson was elected Chair for 2013 by consensus. Commissioner Tanick nominated Commissioner Kumagai as secretary; seconded by Commissioner Peterson. Commissioner Kumagai was elected secretary for 2013 by consensus. Other Business There was no other business. Closing Comments Chief Carlson thanked Commissianer Tanick for his service on the commission and stated his perspectives are far and wide, and have been appreciated. Chief Carlson also thanked Commissioners Kumagai and Peterson for their continued service. Commissioner Peterson echoed the sentiments regarding Commissioner Tanick's service on the commission. Commissioner Kumagai thanked Chief Carlson for her leadership and transparency. Adjournment Commissioner Tanick moved to adjourn the meeting; seconded by Commissioner Peterson. The meeting was adjourned at 9:34 AM. Respectfully submitted, Gloria Kumagai, Secretary GOLDEN VALLEY OPEN SPACE & RECREATION C�MMISSION Regular Meeting Minutes March 18, 2013 1. Call to Order Sandler called the meeting to order at 7:05 PM. Present: Roger Bergman, John Cornelius, Bob Mattison, Jerry Sandler, Dan Steinberg, Jim Fitzsimmons, Golden Valley Phoenix Soccer Club; Joanie Clausen, City Council Member; Shep Harris, City Mayor; Rick Jacobson, Director of Parks and Recreation; and Sheila Van Sloun, Administrative Assistant. Absent: Brad Kadue, Kelly Kuebelbeck and Anne Saffert. 2. Aqenda Chanaes or Additions None. 3. Approval of Minutes — Januarv 28, 2013 MOTION: MOVED by Steinberg and seconded by Bergman to approve the January 28 meeting minutes. Motion carried unanimously. 4. Greetinqs from Mavor Harris Harris began by thanking the Commission for their service and time. With the new city survey coming out this year, Harris asked the Commission to think big and creatively for suggestions and ideas to recommend to the Council to take the community to a new level with programs and services. In an effort to think creatively, he asked the Commission to try not to be so concerned with funding while coming up with recommendations, leaving the funding questions to the CounciL He also recommended a resident that expressed interest in participating in a community group sub-committee to do community outreach and provide recommendations to the Open Space and Recreation Commission. Sandler said he'd like to discuss the opportunity with the Commission and requested their contact information. Clausen said she appreciates that the Gommission is open to the idea. Sandler said it helps to get new and fresh input and ideas. 5. Golden Valley Phoenix Soccer Update — Jim Fitzsimmons Fitzsimmons introduced himself and stated he's been with the club for 5 years, 3 of which he's been President. Fitzsimmons said the demand from parents for a more competitive travel program has increased. In an effort to do so, the club has begun phasing out parent coaches and bringing in paid coaches for the kids in the competitive soccer program. There are currently 600+ families involved in the competitive program, which includes 27 teams ranging from U9-U17. There are 15 girls teams and 12 boys teams. Minutes of the Golden Valley Open Space and Recreation Commission March 18, 2013 Page 2 Fitzsimmons said the recreational program has about 280 kids, with 30 teams ranging from ages 5-10. He said this program still has parent coaches. Fitzsimmons said their goal is to keep costs down. Compared to surrounding communities, Phoenix Soccer fees are less. He said they also offer financial assistance. Fitzsimmons said the different age groups require different size fields and it can be a lot for one community to accommodate. He said they really enjoy the field space in Golden Valley but they are in need of more practice space. He's been working with surrounding communities to accommodate that need. Fitzsimmons said the club is getting participants from Golden Valley, Crystal, Robbinsdale, Plymouth, St. Louis Park and Minneapolis. Steinberg asked about the evening summer Park and Recreation programs and Phoenix Soccer being on some of the same evenings. He wanted to know if there was going to be some collaboration between the two for better scheduling. Jacobson said it's difficult to avoid overlap with all the other association's schedules with the fields they have at their disposal. Fitzsimmons added they are doing the best they can with scheduling around all other community activities. The nights that were chosen were based on the consensus of what worked best for most of the families that participate in the soccer club. It was asked at what age the competitive league begins. Fitzsimmons said competitive starts with U9 and goes up to U17. Mattison asked if Phoenix feels the need for another full size field. Fitzsimmons said yes, they are using a field in Robbinsdale. Mattison suggested Sandburg fields as a possibility. Fitzsimmons expressed interest in a Golden Valley athletic dome. He said a number of surrounding communities have domes that are busy. Fitzsimmons encauraged the Commission to visit their website at www.gvphoen ixsoccer.orq. 6. Citv Survev Park Questions Review Jacobson said Cheryl Weiler is looking for input from the Commission for topics for the city survey. Copies of the Park and Recreation portion of the 2006 city survey were distributed and discussed. After discussion, Jacobson asked the Commission to submit their input and ideas to Van Sloun. Minutes of the Golden Valley Open Space and Recreation Commission March 18, 2013 Page 3 7. OSRC Work Plan Sandler said Mayor Harris has challenged the Gommissions to be more pro-active with work plan goals. Sandler said he would like to discuss new thoughts and ideas for programs throughout the year. Discussion then focused on topics and suggestions. Sandler encouraged the Commission to continue to share their ideas. 8, Updates Jacobson reminded the Commission that Run the Valley is on Saturday, April 13 beginning and ending at Brookview Community Center. Jacobson informed the Commission that Brookview Golf received one proposal for a food and beverage contract. He said the proposal did not meet the needs of the golf course and community center and that they did not aecept the proposal. 9. Adiournment MOTION: MOVED by Mattison and seconded by Bergman to adjourn at 8:40 PM. Motion carried unanimously. Jerry Sandler, Chair ATTEST: Sheila Van Sloun, Administrative Assistant ks L�y Rf� �i�,` +��y r� � ..�� .. . . .. . � Public Works Department �� - - - 763 593-8030/763 593 3988(fax} Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item , 3. E. 1. Purchase One Single Axle Cab Chassis Truck Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Summary The 2013-2017 Capital Improvement Program (CIPj includes $235,000 for the purchase of a single axle dump truck, equipment, and setup (V&E-088, page 42); and $45,Q00 from the Storm Sewer budget (SS-26, page 79) for the purchase of the V-Box Sander for the single axle truck. The single axle cab and chassis truck and equipment will be equipped with a swaploader system dump body, front snowplow, underbody scraper,V-box sander with anti-icing and de-icing technology, and associated hydraulics. Staff utilizes this equipment for snow removal and other maintenance activities. The swaploader system allows staff to utilize various truck boxes and accessories for one truck. The lead-time for truck delivery and equipment is seven to eight months. The 1998 dump truck meets replacement criteria set forth in the City's vehicle replacement policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points and above meets the category of"needs immediate consideration." The 1998 dump truck due for replacement scored 33 points. The Minnesota Materials Management Division has awarded the following contracts: Contract No. Item Vendor Amount 60999 International 7500 4x2 Single Boyer International Trucks $83,806.11 Axle Cab and Chassis Total Cab and Chassis Less Tax and License $83,806.11 60353 Swaploader, SL 400, Towmaster, Inc. $125,803.00 Underbody, and Control Equipment Tax on Equipment 8,648.96 Total Equipment $134,451.96 60353 V-Box Sander Towmaster, Inc. $27,380.00 Tax on V-Box Sander 1,882.38 Total V-Box Sander 29,262.38 TOTAL $247,520.45 Recommended Action 1. Motion to approve purchase of one 2013 International 7500 4x2 single axle cab and chassis truck from Boyer International Trucks in the amount of$83,806.11. 2. Motion to approve equipment purchases from Towmaster, Inc. in the amount of$134,451.96. 3. Motion to approve V-Box Sander from Towmaster, Inc. in the amount of$29,262.38. 4. If sales tax legislation is approved, the sales tax will be deleted from total payment. . 4:'LY y V�� ii' . ✓ �� Finance Department �� - - - - 763 593 8013/763 593 8109(fax) _ . . _ Q. � �„�� ; � f , Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. F. Receipt of April 2013 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing (Enterprise Fund) Storm Utility Fund (Enterprise Fund) Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of April 2013,the City uses $3,004,880 of fund balance to balance the General Fund Budget, Attachments • April 2013 General Fund Financial Reports - unaudited (2 pages) • April 2013 Conservation/Recycling Fund Financial Report- unaudited (1 page) • April 2013 Water and Sewer Utility Fund Financial Report- unaudited (1 page) • April 2013 Brookview Golf Course Fund Financial Report- unaudited (1 page) • April 2013 Motor Vehicle Licensing Fund Financial Report- unaudited (1 page) • April 2013 Storm Utility Fund Financial Report- unaudited (1 page) • April 2013 Equipment Replacement Fund Report (1 page) Recommended Action Motion to receive and file the April 2013 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Revenues April, 2013 Percentage Of Year Completed 33.00% Over % 2013 April YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,967,780 9,821 9,821 ($11,957,959) 0.08% (1) Licenses 191,510 61,135 101,764 ($89,746) 53.14% (2) Permits 693,200 58,499 308,280 ($384,920) 44.47% (3) Federal Grants 0 0 0 $0 State Aid 10,500 4,625 4,625 ($5,875) 44.05% (4) Hennepin County Aid 24,000 0 0 ($24,000) (5) Charges For Services: General Government 43,560 1,375 2,257 ($41,303) 5.18% Public Safety 151,385 6,727 44,284 ($107,101) 29.25% Public Works 140,000 11,870 41,081 ($98,919) 29.34% Park& Rec 423,750 62,056 185,483 ($238,267) 43.77% Other Funds 981,500 56,939 224,559 ($756,941) 22.88% Fines & Forfeitures 280,000 34,022 107,132 ($172,868) 38.26% Interest On Investments 100,000 900 900 ($99,100) 0.90% (6) Miscellaneous Revenue 227,200 17,513 65,610 ($161,590) 28.88% Transfers In 100,000 8,333 33,333 ($66,667) 33.33% (7) TOTAL Revenue $15,334,385 $333,815 $1,129,129 ($14,205,256) 7.36% Notes: (1) Payments are received in July, December, and January. (2)Apartments, Pawn and Liquor License revenue were higher than budgeted. (3) Building permit revenue increased with new home construction. (4) Police Training is paid in August. Safe and Sober is billed on time spent. (5) Payment for officer to be part of the Violent Offenders Task Force. (6) Investment income is allocated at year end. (7)Transfers are monthly. City of Golden Valley Monthly Budget Report-General Fund Expenditures April, 2013(unaudited) Over % 2013 April YTD (Unde�) Of Budget Division Budget Actual Actual Budget Expend. 001 Council $286,185 51,903 117,831 ($168,354) 41.17% 003 City Manager 729,810 53,908 202,259 (527,551) 27.71% ooa Transfers Out 444,710 0 0 (444,710) 0.00% (1) 005 Admin. Services 1,594,515 69,760 384,099 (1,210,416) 24.09% oos Legal 135,000 13,289 25,928 (109,072) 19.21% (3) 007 Risk Management 300,000 0 11,029 (288,971) 3.68% (2) 011 General Gov't. Bldgs. 525,990 34,196 143,490 (382,500) 27.28% 016 Planning 323,750 23,694 95,680 (228,070) 29.55°/a 022 Police 4,862,455 395,018 1,535,647 (3,326,808) 31.58% 023 Fire and Inspections 1,591,200 122,945 454,148 (1,137,052) 28.54% 035 PublicWorksAdmin. 321,545 25,082 96,186 (225,359) 29.91% 036 Engineering 668,745 22,638 141,486 (527,259) 21.16% 03� Streets 1,385,115 95,920 416,609 (968,506) 30.08% 065 Community Center 72,910 4,260 15,131 (57,779) 20.75% oss Park & Rec.Admin. 665,465 50,471 189,467 (475,998) 28.47% os� Park Maintenance 1,006,895 70,958 238,171 (768,724) 23.65% oss Recreation Programs 420,095 13,915 66,848 (353,247) 15.91% TOTAL Expenditures $15,334,385 $1,047,957 $4,134,009 ($11,200,376) 26.96% (1)Transfers will be made in June. (2) LMCIT quarterly payment has not been billed this year. (3) Legal bills are billed through March. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund April 2013 (unaudited) Over 2013 April YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,500 0 0 (56,500) 0.00% Recycling Charges 274,950 24,284 68,970 (205,980) 25.08% (3) Miscellaneous Revenues 25,000 0 0 (25,000) (4) Interest on Investments 5,000 0 0 (5,000j 0.00% (1) Total Revenue 361,450 24,284 68,970 (292,480) 19.08% Expenses: Recycling 397,250 19,792 61,792 (335,458) 15.55% (2) Total Expenses 397,250 19,792 61,792 (335,458) 15.55% (1) Interest Earnings are allocated at year-end. (2) This includes through March services as of YTQ. (3) Recycling Charges are through April 2013 (City Utility Bill). City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund April, 2013(unaudited) Over 2013 April YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,103,415 284,772 920,460 (3,182,955) 22.43% Sewer Charges 3,300,970 285,348 828,751 (2,472,219) 25.11% Meter Sales 5,000 620 2,745 (2,255) 54.90% MCES Grant Program 0 0 0 0 Penalties 120,000 13,755 34,141 (85,859) 28.45% Charges for Other Services 275,000 2,700 16,752 (258,248) 6.09% State Water Testing Fee Pass Through 43,000 4,084 11,614 (31,386) 27,01% Certificate of Compliance 60,000 7,750 21,650 (38,350) 36.08% Interest Earnings 50,000 0 0 (50,000) 0.00% Total Revenue 7,957,385 599,029 1,836,113 (6,121,272) 23.07% Expenses: Utility Administration 1,703,005 45,914 260,880 (1,442,125) 15.32% Sewer Maintenance 2,291,115 168,767 803,684 (1,487,431) 35.08% Water Maintenance 4,141,820 206,470 1,074,463 (3,067,357) 25.94% Total Expenses 8,135,940 421,151 2,139,027 (5,996,913) 26.29% City of Golden Vailey Monthly Budget Report-Brookview Golf Course Enterprise Fund(3) April, 2013 (unaudited) Over 2013 April YTD (Under) % Budget Actual Actual Budget Current Revenue Green Fees 880,780 28,255 30,025 (850,755) 3.41% Driving Range Fees 105,000 4,934 5,046 (99,954) 4.81% Par 3 Fees 180,000 4,320 4,320 (175,680) 2.40% Pro Shop Sales 78,500 7,149 7,841 (70,659) 9.99% Pro Shop Rentals 228,600 5,361 5,510 (223,090) 2.41% Concession Sales 214,700 6,302 6,856 (207,844) 3,19% Other Revenue 67,325 14,402 47,115 (20,210) 69.98% Interest Earnings 10,000 0 0 (10,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (40,000) (101) (180) 39,820 0.45% (4) Total Revenue 1,724,905 70,622 106,533 (1,618,372) 6.18% Expenses: Golf Operations 659,860 57,791 178,615 (481,245) 27.07% (2) Course Maintenance 718,285 54,262 167,080 (551,205) 23.26% Pro Shop 107,395 22,169 42,118 (65,277) 39.22% Gril) 170,330 5,119 8,561 (161,769) 5.03% Driving Range 46,645 47 176 (46,469) 0.38% Par 3 Course 22,350 0 919 (21,431) 4.11% Total Expenses 1,724,865 139,388 397,469 (1,327,396) 23.04% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. (3) Course opened April 26. (4) Credit card fees are through March. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund April,2013(unaudited) Over 2013 April YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00% (1) Charges for Services 391,915 25,562 96,544 (295,371) 24.63% Total Revenue 393,915 25,562 96,544 (297,371) 24.51% Expenses: Motor Vehicle Licensing 399,915 28,093 102,460 297,455 25.62% Total Expenses 399,915 28,093 102,460 297,455 25.62% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund April, 2013(unaudited) Over 2013 April YTD (Under) % Budget Actual Actual Budget Current Revenue fnterest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,228,920 195,678 697,145 (1,531,775) 31.28% Bassett Creek Watershed 196,000 0 0 (196,000) 0.00% State Grant-Other 0 0 0 0 (3) Total Revenue 2,474,920 195,678 697,145 (1,777,775) 28.17% Expenses: Storm Utility 1,636,425 35,764 648,983 (987,442) 39.66% (2) Street Cleaning 121,780 9,971 17,179 (104,601) 14.11% Environmental Control 287,845 9,741 33,047 (254,798) 11.48% Debt Service Payments 437,140 0 381,699 (55,441) 87.32% Total Expenses 2,483,190 55,476 1,080,908 (1,402,282) 43.53% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete. (3) Project Reimbursement, 2013 Equipment Replacement Fund(CIP)-Fund 5700 2013 April YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness(7) 750000 7623 7623 742377 Sale of Assets 35000 0 18855 16145 Interest Earnings(allocated at year end) 15374 0 0 15374 TotalRevenues 800374 7623 26478 773896 Expenditures Project Number Project Name (1) V&E-001 Marked Squad Cars(Police) 35000 5599 71715 29,401 (2) V&E-002 Computers and Printers(Finance) 60000 0 9125 60,000 (3) V&E-003 Imaging System(Finance) 15000 0 0 15,000 V&E-011 Passenger Vehicle(Fire) 35000 0 29131 35,000 V&E-047 Pickup Truck(Park) 30000 0 42770 30,000 V&E-048 Rotary Mower(Park) 95000 0 98375 95,000 V&E-054 Pickup Truck(Vehicle Maintenance) 50000 0 41194 50,000 V&E-057 Pickup Truck(Park) 53000 0 44436 53,000 V&E-058 Fire Hose(Fire) 10000 0 9800 10,000 V&E-064 Sidewalk/Maintenance Tractor(Street) 155000 0 146459 155,000 V&E-085 Utility Vehicle(Fire) 35000 0 29131 35,000 (4) V&E-088 Single Axle Dump Truck(5treet) 235000 0 0 235,000 V&E-092 Marked Squad Digital Recording System(Police) 80000 7019 93472 72,981 � (5) V&E-117 Bobcat Toolcat(Park) 50000 0 0 50,000 (6) V&E-123 Trailer(Park) 10000 0 0 10,000 V&E-124 Lawn Mower(Park) 20000 0 20845 20,000 V&E-125 Skid Loader(Street) 60000 0 60862 60,000 Total Expenditures 1028000 12618 697315 1,015,382 (1)Two squads total; includes replacement of one squad from accident (2)Computers are replaced every 4-5 years and purchased throughout the year based on available time. (3),(4),(5),(6)Needs to be approved and purchased. �"t�� C1� Public Works Department 763-593-8030/763-593-3988(fax) �� __� _.. ,_ Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. G. Establish Permanent No Parking Zones at the East Driveway to 8145 Lewis Road Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Street Maintenance Supervisor Summary In the fall of 2012, Parker-Hannifin staff contacted the City with a concern regarding truck access to their facility at 8145 Lewis Road. Parking is currently restricted on the north side of Lewis Road and as a result all the vehicles must park on the south side. On-street parking demand is high and vehicles frequently park as close to driveway entrances as possible. State Statute prohibits parking in front of driveways, but not directly adjacent to them. Semi-truck deliveries to the Parker-Hannifin property loading dock sometimes have a challenge navigating the driveway entrance due to vehicles parked on the street, as indicated by the tire marks in the adjacent boulevards. The proposed parking restrictions on either side of the east driveway entrance (which serves the loading dock) are approximately equivalent in length to one vehicle. Permanently restricting parking to serve one property is not common City practice; however, due to the consistent level of on-street parking and the geometric configuration of Lewis Road, restricting the parking will reduce impacts to the City boulevards, improve truck movement through the area, and reduce the potential for physical contact between vehicles. Attachments • Location map (1 page) • Resolution Restricting Vehicle Parking Adjacent to the East Driveway Entrance to 8145 Lewis Road (1 page) Recommended Action Motion to adopt Resolution Restricting Vehicle Parking Adjacent to the East Driveway Entrance to 8145 Lewis Road. 10th Ave N ' ' � ,,.m: .,�, - �-, ,:y . .. �" Ztiw:.__ ,§lil[�.:.� .. . -�. +�. � 7�'.'�7 ' 777_'_r-777�"�-17��'-��f 7-�-7T��t-�—�'=-7 '� � � ;� 7 , `�• � ��,�r � � .s 6 �;"�'`3 «,� i � ��,, ' �; . � , � �t��-�� Y� �, 8 .2 � ,=,� �>; � -� �. �� .�. �� - � _ �t � -� ; � _.'� -�s+��`" �, , _ � �.s- .� � f� t ," .:"'�' '��-i ,� �f J +�'�'� q 1 � � •' � � +�: ':, , � . x � �, !;,�� ., ,� � �,, � t;: � � +�f'� .;, _ � � � � ' ' ' ,� �. �"-�'� �. 1 "'� '",_._,�'�, -r � ,�s�, . . � f - ;"'�'�! � � � , � � ,*� Tq'+ [� ""1 ��_�`� �.1�_ �_ � � , :'. .�� .,� - -� r� , , Q � � , � +, 1 �y+i s i ,r'? . , . �'.` \ '�_ ♦ "' �.��1��,� �.a 1 _. �� rr ,ro'�� ,/• ♦�� ;�•� ��9�� I��"I� ,�� • � � / , 1 ♦ �.,�•'� �� i� I t''� '�' ^�`` � �� '.'�, ��i��1 ' . � - , �A•, A,. �-+qhA �� r;k� � ��`� � :�� • ';\J� � �' ° � A,�� ` �-4�Cty�.. , � a� y,a � :�'- !` �� .� �d' ��':� � � ♦,. '�� _ Propos� � . � �: , � � .s �� ♦ , � � ��j � �- -� �� . �,/:,� `. � • ' � '.� +� • a ,� °i R � �� r � �� j �� . T�a��.. ; , J 1 � .'�_r ( �_ .♦+. r � T�� `X �{.��►. .t -��.T �. . �� 814 5 ---�-:�- � , �, �► � . o� . � , . . ,�, , �'�� •. >_ ..;�� ` �,•� ��, �� `�.� �i„ ,, . '� 4 ,� ' -- ' �h,. ,� � . . �� 8125 �:� ao � ,,\,. �..,� ,�" � �� :'. ', � � \ �".y�,� „a ,;�� ` � - � O O \'\ :� QiA�,��,�.W,y� � � • � TY,��! d`+' � � � , � � :.r� .�� '� '1 .,; ��q ' t ; r �b� �*,^. .� •�\�,��q ir� y.'�� x.. , .::# �� • „�.�� . ��/ %+.r� '1!5 '�, . I �, ��•� S��t. ;� � j�, � •� ` h e � A �,� �p � �M. J• , ��I "h�.� ,�� 1 - � IS,�s++ � r.'�g*:.�i��'��. ,u. j' -� ;t,:: �� .' '`� , � e « : ..� .��: n"��' '�"!R :e.r� .� 1 � ; � ,� _ q +� `k �� Y ��RS <�� -° �j�� ' + �.p . �M"��}:L. �. �i'r y��. �� ,• �y '�. �w � ''� �" ..r k,,y.. ��. .� ./ � � �; s y� �kl , ��r ��, . _i �•� � ,"�. °�x'� �. �� . /� ��1� ��- � �..��l;'� � �� ' ' �� ' - �. �.,..�� 'a..• ��. �� 'a� 'i. �ie � � � � i;+ �'�Y �,� `�t. !'�14�,' j � y:��y��, + '+• � 1 � . .(F� 'ti.;' � �r �f��`'i►�°�' ,��,.�..��,s�.� t. ,t � F.+ ' s :l{. s �3..'�' .d . � . ..: �, �` . ,�y�;:id i' ` -i: 1��" '�,'j� ^#�� . V'" F �. t ,'.,/[ �Y� . i.,�� 3 �� '' .. ' t 't�. l. f �� ! T i�7� y�. Parking Restrictions �`� ��<��w 1�, �;��'` .a�. � � � � No Parking (current) � -_< � N ' `: ' � ' � �r��,-: . ,., , . ;w .�, .. � � s.. ' . . . `.T'x R f ,.,,' '�'^`. . � Proposed No Parking � " ""� �_ �z,. � . — . Print Date:5/8/2013 8145 Lewis Rd S°U�es €��l Hennepin County Surveyors Office for `P�� Property Lines(2012). Parking o So ,00 Zoo Feet Resolution 13-42 May 21, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION RESTRICTING VEHICLE PARKING ADJACENT TO THE EAST DRIVEWAY ENTRANCE TO 8145 LEWIS ROAD WHEREAS, the City Council has the power and authority, pursuant to Chapter 9.06, Subd. 2 of the City Code, to designate no parking zones and areas, and it appears that no parking zones should be created on Lewis Road. The following parking prohibition will be in effect: No parking will be permitted on the south side of Lewis Road within 20 feet of either side of the east driveway entrance to 8145 Lewis Road. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to permanently restrict parking on the south side of Lewis Road from a point 20 feet west of the east driveway entrance to 8145 Lewis Road to a point 20 feet east of the same driveway entrance. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �li,. y �,.d� ii;: . . / i i'' ��„ �'�,� CityAdministration/Council 763-593-8003/763-593-8109(fax) ��!� -°� ��3��-��- �� .. f _...... �..�.....��.� �� .- ... � Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. H. Authorization to Sign Agreement with The Morris Leatherman Company for Resident Survey Prepared By Cheryl Weiler, Communications Manager Summary A community survey gives the City a great tool to help plan for the future. The Morris Leatherman Company (formally Decision Resources, Ltd.) will contact approximately 400 randomly selected residential households and ask around 180 questions. The results are accurate to within 5% and provide a statically valid measure of the public's perceptions regarding taxes, quality of services, importance of city services and other valuable information. Those results will be compared to other metro cities resu(ts and past surveys conducted in 2006, 2001 and 1999. The Morris Leatherman Company will randomly select the residents for the statistically valid survey, tabulate the results and present the report. An Executive Summary and tabulation report will also be provided. The cost of the survey, results and presentation is$26,000. Recommended Action Motion to authorize the City Manager to sign the agreement with The Morris Leatherman Company to conduct the 2013 Resident Survey at a cost of$26,000. �1�� C�� '. Cit Administration Council Y 1 763-593-8003/763-593-8109(fax) �:�:� ._� �� Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 3. I. Board/Commission Appointments Prepared By Shep Harris, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to make the following appointments: Human Rights Commission Jonathan Burris 3 year term term expires- May 1, 2016 Adam Buttress 2 year term term expires - May 1, 2015 Raleigh Fromstein 1 year term term expires - May 1, 2014 Carla Johnson 3 year term term expires- May 1, 2016 Christopher Jordan �r, 1 year term term expires- May 1,�C�-2014 Deb Reisner 2 year term term expires- May 1, 2015 Andrew Snope 1 year term term expires - May 1, 2014 Ethan Meirovitz (Student) 1 year term term expires- May 1, 2014 Payton Perkins (Student) 1 year term term expires- May 1, 2014 Environmental Commission Tonia Galonska 3 year term term expires- May 1, 2016 Open Space and Recreation Commission Dawn Speltz 1 year term term expires- May 1, 2014 L-1�� C)� ,,,;,,, , , � � �.'�� Finance Department 763-593-8013/763-593-8109(f�x) _, �� _._ _ _ e �. _ . �,ro�� = _ � � Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 4. A. Public Hearing- Covenant Retirement Communities- Issuance of Bonds Prepared By Sue Virnig, Finance Director Summary Covenant Retirement Communities d/b/a Colonial Acres contacted the City to hold a public hearing for them to issue 5 million in bonds by the Colorado Health Facilities Authority ("COHFA"). The proceeds of the Bonds will be loaned to Covenant Retirement Communities, Inc., an Illinois not for profit corporation, or certain affiliated corporations. Up to $5,000,000 of the proceeds of the Bonds will be used in the City, together with certain other moneys, to (i) pay or reimburse the Corporation or Colonial Acres Home, Inc. (d/b/a Covenant Village of Golden Valley, Colonial Acres Health Care Center, Covenant Heritage House and Woodside Terrace) for the payment of the costs of acquiring, constructing, equipping, remodeling and renovating long-term care facilities, including, without limitation, the acquisition, construction, equipping, remodeling and renovation of independent living and health care facilities. The City is required to hold a hearing to follow Section 147 (f) of the Internal Revenue Code of 1986 as amended:This does not constitute a general obligation or indebtedness of the City. A Resolution will be considered following the public hearing. A representative from Covenant Retirement Communities will be available. Attachments Resolution Providing for Issuance of Revenue Bonds by the Colorado Health Facilities Authority for Covenant Retirement Communities, Inc. Authorizing the Execution of Certain Documents in Connection Therewith (2 pages) Recommended Action Move to adopt Resolution Providing for Issuance of Revenue Bonds by the Colorado Health Facilities Authority for Covenant Retirement Communities, Inc. Authorizing the Execution of Certain Documents in Connection Therewith. Resolution 13-43 May 21, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR ISSUANCE OF REVENUE BONDS BY THE COLORADO HEALTH FACILITIES AUTHORITY FOR COVENANT RETIREMENT COMMUNITIES, INC. AUTHORIZING THE EXECUTION OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH WHEREAS, Covenant Retirement Communities, Inc., an Illinois not for profit corporation (the "Corporafion"), has requested that the Colorado Health Facilities Authority ("Authority') issue one or more series of revenue bonds under the Colorado Health Facilities Authority Act, Colorado Revised Statutes 25-25-01, et seq., as amended, in a principal amount not to exceed $80,000,000 (the `Bonds'�; and WHEREAS, the Corporation intends to use the proceeds from the sale of the proposed Bonds to finance projects located in the States of Colorado, Illinois, Washington, Michigan and Minnesota; and WHEREAS, a portion of the Bonds (the "Local Portion") will be issued to: (i) pay or reimburse the Corporation or Colonial Acres Home, Inc. (d/b/a Covenant Village of Golden Valley, Colonial Acres Health Care Center, Covenant Heritage House and Woodside Terrace) for the payment of the costs of acquiring, constructing, equipping, remodeling and renovating long-term care facilities, including, without limitation, the acquisition, construction, equipping, remodeling and renovation of independent living and health care facilities (the "Project"); (ii) fund a debt service reserve fund if deemed necessary or advisable by the Corporation or the Authority; (iii) provide working capital to the Corporation if deemed necessary or advisable by the Corporation or the Authority; (iv) pay a portion of the interest on the Bonds if deemed necessary or advisable by the Corporation or the Authority; and (v) pay certain expenses incurred in connection with the issuance of the Bonds; and WHEREAS, the aggregate face amount of the Bonds will not exceed $80,000,000, with an amount not to exceed $5,000,000 thereof constituting the Local Portion; and WHEREAS, the Corporation requests that the City of Golden Valley, Minnesota (the "City'� consent to the proposed issuance of the Bonds by the Authority; and WHEREAS, the City conducted a public hearing on May 21, 2013, in accordance with Section 147(fl of the Internal Revenue Code of 1986, on the proposed issuance of such portion of the Bonds that will be used to finance the Project and finance the costs of issuing such Bonds; and NOW, THEREFORE, BE IT RESOLVED, THAT: 1. The issuance of the Bonds by the Authority in an amount not to exceed $80,000,000, with an amount not to exceed $5,000,000 thereof constituting the Local Portion, is hereby approved, for purposes of Section 147(fl of the Internal Revenue Code of 1986. Resolution 13-43 - Continued May 21, 2013 2. The Mayor and City Clerk (each, an "Authorized Officer") of the City are hereby authorized and directed to do all such acts and things and to execute or accept all such documents as may be necessary to carry out and comply with the provisions of these resolutions, and all of the acts and doings of the Authorized Officers of the City which are in conformity with the intent and purposes of these resolutions and within the parameters set forth herein, whether heretofore or hereafter taken or done, shall be and are hereby authorized, ratified, confirmed and approved. 3 The Bonds shall not be deemed to constitute a debt or liability of the City or the State of Minnesota or any political subdivision thereof, or a pledge of the faith and credit of the City or the State of Minnesota or any political subdivision thereof, and neither the City, the State of Minnesota nor any political subdivision thereof will be liable on the Bonds. The Bonds will not be issued by the City, nor will the City have any liability with respect to the Bonds. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resofution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �i��y c�� „ �� Public Works Department 763-593-8�301763-593-3988{fax) � � � Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 4. B. Public Hearing to Vacate Easements in the Plats of Dahlberg Commerce Center P.U.D. No. 61 and North Wirth Business Center P.U.D. No. 100 (4200 and 4310 Dahlberg Drive) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary The owner of 4200 Dahlberg Drive, Koch & Sons Trucking, has proposed to purchase a portion of the North Wirth Business Center property in order to expand its parking lot to the southwest. The Dahlberg Commerce Center PUD will be re-platted and a portion of the North Wirth Business Center PUD will be re-platted as part of the sale of the property. During the platting process, it was determined that existing easements on the properties need to be vacated before the final plats are approved. Consistent with City Code, the proposed final plats include the dedication of drainage and utility easements on each parcel. In general,the proposed easements are similar to the existing easements, except where modified to better accommodate the existing public utilities. A notice of public hearing regarding the proposed easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Notice to the Commissioner of Natural Resources is not required for this vacation.There have been no objections to this easement vacation. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on May 7, 2013, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. �'Z��1 p� Public Works Department 763-593-80301763-593-3988{fax) ; ��_ Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 Agenda Item 4. B. Public Hearing to Vacate Easements in the Plats of Dahlberg Commerce Center P.U.Q. No. 61 and North Wirth Business Center P.U.D. No. 100 (4200 and 4310 Dahlberg Drive) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary The owner of 4200 Dahlberg Drive, Koch & Sons Trucking, has proposed to purchase a portion of the North Wirth Business Center property in order to expand its parking lot to the southwest. The Dahtberg Commerce Center PUD will be re-platted and a portion of the North Wirth Business Center PUD will be re-platted as part of the sale of the property. During the platting process, it was determined that existing easements on the properties need to be vacated before the final plats are approved. Consistent with City Code, the proposed final plats include the dedication of drainage and utility easements on each parcel. In general, the proposed easements are similar to the existing easements, except where modified to better accommodate the existing public utilities. A notice of public hearing regarding the proposed easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Notice ta the Commissioner of Natural Resources is not required for this vacation. There have been no objections to this easement vacation. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on May 7, 2013, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. Attachments • Easement Vacation Sketch for North Wirth Business Center PUD (showing easements to be vacated) (1 page) • Easement Vacation Sketch for Dahlberg Commerce Center PUD (shawing easements to be vacated) (1 page) • Preliminary Plat for North Wirth 2nd Business Center PUD (showing proposed easements) (1 p�g�) • Preliminary Plat for Koch Trucking PUD (showing proposed easements) (1 page) • Resolution Vacating Drainage and Utility Easements in the Plats of Dahlberg Commerce Center P.U.D. No. 61 and North Wirth Business Center P.U.D. No. 100 (4200 and 4310 Dahlberg Drive (2 pages) Recommended Action Motion to adopt Resolution Vacating Drainage and Utility Easements in the Plats of Dahlberg Commerce Center P.U.D. No. 61 and North Wirth Business Center P.U.D. No. 100 (4200 and 4310 Dahlberg Drive. S ° A��{� �. ;;��y�y',.i'�'•?' o-o o p �Xi'w�` . � -,Y. S.7i':�i:. �fi. VI 07 ; p.+ � �o�y� q .�. 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Qr� `6 \\ �.��\Q.\ \/ \ I C, . � \ � � ��*�\ I a:,,�.;., �¢'�r� , ��.��ti ! �� P�?' `t �\�'S.��\\�. �..�O'� �� \\` ' I i V��' �_� v .•`LOt. /YT6' ��'��—� '�cS� 3.LdiY1./N ��.,�' ��C�W �\ '�\` �:W � \ �. \ Resolution 13-44 May 21, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS IN THE PLATS OF DAHLBERG COMMERCE CENTER P.U.D. NO. 61 AND NORTH WIRTH BUSINESS CENTER P.U.D. NO. 100 (4200 AND 4310 DAHLBERG DRIVE) WHEREAS, the City Council of the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the vacation of drainage and utility easements in the recorded plats of Dahlberg Commerce Center P.U.D No 61 and North Wirth Business Center P.U.D No 100, legally described as follows: Lots 1 and 2, Block 1, North Wirth Business Center P.U.D. No. 100, Hennepin County, Minnesota, and Lot 1, Block 1, Dahlberg Gommerce Genter P.U.D. No. 61, Hennepin County, Minnesota, collectively known as the "Subject Property". WHEREAS, all persons present were given the opportunity to be heard; and WHEREAS, the Subject Property is proposed to be re-platted as shown in the proposed plats of Koch Trucking P.U.D. No. 61 and North Wirth 2nd Business Center P.U.D. No. 100; and WHEREAS, the proposed plats of Koch Trucking P.U.D. No. 61 and North Wirth 2nd Business Center P.U.D. No. 100 include the dedication of easements as required by City Code; and WHEREAS, easements are not dedicated in Outlot A of North Wirth 2nd Business Center P.U.D No. 100 because the ownership of Outlot A will be transferred and thus become part of Koch Trucking P.U.D. No. 61; and WHEREAS, the approval of this resolution is contingent upon the filing of both plats, with North Wirth 2nd Business Center P.U.D No. 100 being filed first, and Koch Trucking P.U.D. No. 61 being filed thereafter; and WHEREAS, the City has evaluated its interest and use of the property and has determined that the easements dedicated in the proposed plats of Koch Trucking P.U.D. No. 61 and North Wirth 2nd Business Center P.U.D. No. 100 are sufficient to replace the easements vacated herein; and WHEREAS, the Council has determined that the vacation will benefit the public interest because the vacation is predicted to foster economic growth in the City of Golden Valley and, on a greater scale, the State of Minnesota benefits by the projected measurable increase in tax revenue and general prosperity. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley that said easements located in the Subject Property legally described below be vacated: Resolution 13-44 - Continued May 21, 2013 All of the drainage and utility easements dedicated in the plat of NORTH WIRTH BUSINESS CENTER P.U.D. NO. 100, according to the recorded plat thereof, Hennepin County, Minnesota, which lie within Lots 1 and 2, Block 1, of said NORTH WIRTH BUSINESS CENTER P.U.D. NO. 100, and all of the drainage and utility easements dedicated in the plat of DAHLBERG COMMERCE CENTER P.U.D. NO. 61, according to the recorded plat thereof, Hennepin County, Minnesota, which lie within Lot 1, Block 1, of said DAHLBERG COMMERCE CENTER P.U.D. NO. 61, together with the drainage and utility easement reserved in document number 5672226 and watermain easement reserved in document number 6017620. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. (,�� ' Planning Department 763-593-8095 i 763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 . "6Q Days" Deadline:June 11, 2013 Agenda Item 6. A. Approval of Plat and Authorization to Sign Amended PUD Permit - Dahlberg Commerce Center- PUD No. 61-Amendment No. 3 Prepared By Joe Hogeboom, City Planner Summary Stan Koch and Sons Trucking, Inc., located at 4200 Dahlberg Drive, has proposed to purchase an undevelpped portion of the North Wirth Business Center property and expand its parking lot. PUD No. 61 was originally approved by the City Council in 1992 to allow for construction of the Dahlberg Commerce Center. Two subsequent amendments were approved allowing for expansion of the center. This amendment would facilitate the expansion of the parking lot. Because this property is guided by a PUD, all development within the property must be consistent with the PUD permit and the plans attached to the PUD permit. Staff has determined that the proposed amendment may be considered as a minor amendment to the PUD. In order to qualify as a minor amendment,the proposal has to meet an eight point test. The proposed Dahlberg Commerce Center amendment meets the test. The proposed minor amendment shall not: 1. Eliminate, diminish or be disruptive to the preservation and protection of sensitive site features. 2. Eliminate, diminish or compromise the high quality of site planning, design, landscaping or building materials. 3. Alter significantly the location of buildings, parking areas or roads. 4. Increase or decrease the number of residential dwelling units by more than five percent. 5. Increase the gross floor area of non-residential buildings by more than three percent or increase the gross floor area of any individual building by more than five percent. 6. Increase the number of stories of any building. 7. Decrease the amount of open space by more than three percent or alter it in such a way as to change its original design or intended function or use. 8. Create non-compliance with any special condition attached to the approval of the Final PUD Plan. The City Council has the right to approve the amendment by a simple majority vote without a public hearing or refer the matter to the Planning Commission for their input and recommendation. Because of the minor impact of this proposal, staff does not think it necessary to have Planning Commission or public input. The area that will be added to PUD 61 is approximately 1.726 acres of the North Wirth Business Center PUD#100 property. It includes all of Lot 1 (north of the railroad tracks), and portions of Lots 2 and 3. If approved, Stan Koch and Sons Trucking, Inc. anticipates to close on the property in June and begin construction later this summer. Attachments • Location Map (1 page) • Memo from Fire Chief Mark Kuhnly dated March 11, 2013 (1 page) • Memo from City Engineer Jeff Oliver and Public Works Specialist Eric Eckman dated April 11, 2013 (4 pages) • Dahlberg Commerce Center PUD Permit for Amendment#3 (2 pages) • Resolution for Approval af Plat- Koch Trucking PUD No. 61 (1 page) • Final Plat af Koch Trucking PUD No. 61 (1 pages) • Qescription Sketch for Stan Koch Trucking (1 page) Recommended Action Motion to adopt Resolution for Approval of Plat- Koch Trucking PUD No. 61. Motion to authorize the Mayor and City Manager to sign the amended PUD Permit for Dahlberg Commerce Center PUD 61, Amendment#3. ` *wl�take % 'a r''f y.-''�^.'"'. Theadore Wirth Regiana�l Park .>-�� :,1'',� ----� Subject Property ._J�,,...� , --�� at: --k �r> ,.� s � .c�-�-,� � �� ,4��ts�;`�, f?a!�/b�rg F'o�rd '�-�",-�-�._ � �� „� = r :� `�� + ^ _. _ _ _ _ � ..r . ��,��;. ,,r, r� �� , �\ f % ��/' 0� � ,% � ,.� ` J ; .r' 'r � � r � � N � / °' �' � rn � � � . � _ . ._. .w – 1 __ _. _. ._ ._ _ _ ,_ � t �',. _ _ _ _ _ _ '�'L— _ _ _ �'_ _. .. _ .. ,C�. _ .. _. _ _. _ � ._ _. _ _ _ _ ,. .„. _ .e. _ _. w ... ._ _. .,. _Sfate Hwy Fla.55... _ _ _ _ _ _ -° _ -� _. ... ..._,."'-`..•-_. =_. ... .,. ._ _ _ ._. ... __ ._ ._ _ State Hwy Mo.55 — _ _ _.. _.. ,.. _ _, _ �.. ._ .._ _�. _._. m_ '' `. ". _" .�rontagc Rd.. _ °.t3ison Memoriat Hwy_FronY;+gcr Rd,'s r � � � � � { t ' � ro � a`; a' i .� � jy'.. Chatel8in T�� } �'' 1 � w' s. '' ��, i E� �i � � �� a�i / . � a -� � Wlrt�POf�d �u �,,r'� � it� i � 1 0` �{ � � � �� / �� ,r'rf y��sE�Ept `- I ' � � ,� �,,. ._ _.. j �iU_,�._�� ! 1 N ) r r � '"" f;�r `\�� ',� "�} _ _ _ .._ _. -�1Noodstock Ave� _ _ _ _ _ ._ ._ � �._ Y .� ,� � �� '�'�� ` �` � a ! � �� '� � � � � � ti �� .� 1 � d ` �. 1. � � � 1 � .� ! .p � ��t A 1 ; t �. `�. w '!6 � � ; ! 1 i � ori � � �: . BeverlyAve-�-� z Uapaaawiw.tiArcK13 CvN';geiGttL�CdvCffi2]US � �td .r`t � , 3 Y+`.� °^- �t� I Y i . . . . �#��_ ��X ��f� � �� +� � F�� e De�3a� tment 753-593-8U79/ 763-593-8C398{fax) Date: March 11, 2013 To: Mark Grimes, Director of Planning& Zoning From: Mark Kuhnly, Chief of Fire & Inspections Subject: Minor PUD Amendment - Dahlberg Commerce Center/ Koch Trucking The Golden Valley Fire Department has reviewed the Minor PUD Amendment for Dahlberg Commerce Center/ Koch Trucking. Listed below are the fire department comments. 1. Fire lanes shall be installed in accordance with City Code. 2. The turning radius for the fire department apparatus access road shall be inside turning radius 20 feet, outside turning radius 40 feet. If you have any questions, please contact me at 763-593-8080 or by e-mail, mkuhnlv@�oldenvalleymn.�ov �l�L Y L�� q,, i� ✓ �l�e� � ��. �.'� Public Works I?epartment 763-593-8030/763-593-39$8(fax) Date: April 11, 2013 To: vMark Grimes, Director of Plannin and Development From: leff Oliver, PE, City Engineer ,. � Eric Eckman, Public Works Specialist � Subject: Review of Minor PUD Amendment Koch and Sons Trucking (4200 Dahlberg Drive) Public Works staff has reviewed the plans submitted by Koch and Sons Trucking for expansion of the Koch parking lot at 4200 Dahlberg Drive. Koch is acquiring the northeast portion of the adjacent North Wirth Business Center property in order to expand its parking lot to the west. The project is located on Dahlberg Drive just north of Trunk Highway 55. This memorandum discusses the issues identified during the Public Works review that must be addressed prior to approval of the final PUD plans or issuance of any permits for the project. The comments contained in this review are based on the plans submitted to the City on March 22, 2013. Site Plan This parking tot expansion project includes modifications to the Koch Trucking parking lot and the North Wirth Business Center(NWBC) parking lot. As a portion of the NWBC property wouid be sold to Koch Trucking,the NWBC parking lot would decrease in size. Expansion of the Koch parking lot results in the addition of 53 new spaces for Koch Trucking. Due to the new configuration of property lines and parking lots,the north driveway for the NWBC would be removed from Dahlberg Drive, and the expanded Koch parking lot would be accessed internally. A Right-of-Way Permit is required for the driveway work and for all excavations and obstructions in public right-of-way. Additionally,the Developer or Contractor will be required to obtain the appropriate permits for all activities associated with demoiition and removals p�ior to commencing work. Preliminarv Plat The parking lot expansion project involves Koch Trucking, located in the plat of Dahlberg Commerce Center PUD No 61, and property located in the plat of North Wirth Business Center PUD No 100. Specifically, the sale parcel includes Lot 1 and portions of Lots 2 and 3 in the North G:\Developments-Private\Koch&Sons Trucking\PUO Amendment Review_041113.docx Wirth Business Center PUD No 100. An exhibit showing the sale parcel for the pending iand transaction was submitted to the City. However, a preliminary plat was not submitted with the plan set. The owner/developer must submit preliminary plats for both PUDs, assuming they are to remain separate.The plats must clearly show all drainage and utility easements deemed necessary by the City Engineer and consistent with the City's Subdivision Ordinance. Due to the number of utilities present within the sale parcel, it is highly recommended that the first draft of the preliminary plats show all public and private utilities to assist the City in determining the location and extent of the easements. In addition, as part of the re-platting of the properties, portions of the existing drainage and utility easements will need to be vacated.The vacated easements will include portions of platted easements in both PUDs as well as easements of record within the Koch Trucking property that are no longer needed bythe City. Upon receipt of an easement vacation application and $500 application fee, the City will initiate the vacation process and provide all public notices and notification letters. As part of this process,the Developer must provide the City with exhibits showing the existing easements to be vacated, along with the proposed final plats.The public hearing for the easement vacation will run concurrent with City Council's consideration of the final plats. Utilitv Plan The owner/developer has submitted a utility plan for the parking lot expansion project. There are a number of public and private utilities Iocated under the proposed parking lo#, including unused sewer and water services that were intended for future construction within the NWBC. Public Works staff has the following comments: • The water, sanitary sewer, and storm sewer services intended for Lot 3 in the NWBC PUD must be removed as part of the project. • The 3-inch forcemain sewer service, 6-inch water service, and dead-end hydrant intended to serve Lot 1 in the NWBC PUD must be removed as part of this project, unless the owner/developer has plans to develop Lot 1 in the future. • Maintenance Agreement—There are four hydrants located within the boundary of the Koch Trucking property (including the hydrant on the sale parcel). The owner must enter into a maintenance agreement with the City regarding the permanent ownership and maintenance of the hydrants, auxiliary valves, and hydrant leads (services from the City- owned main). The agreement must be signed and recorded prior to the issuance of permits. The City has an Inflow and Infiltration (I/I) Ordinance that requires all sanitary sewer services in these PUDs to be brought into compliance. The owner/developer has obtained I/I permits for the Koch Trucking property and the NWBC property. The City is in the process of inspecting the services to determine the extent of any repairs that might be required. The owner will be required to enter in#o an I/I Deposit Agreement with the City and submit a financial security as a guarantee that repairs to existing sewer laterals are completed and that any unused sewer laterals are removed as discussed above. G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx The Developer or Contractor will be required to obtain the appropriate sewer, water, and storm sewer permits from the City and other applicable agencies for the removal or installation of sanitary sewer, water,and storm sewer utilities. Stormwater Mana�ement Plan As part of the parking lot expansion project,the owner/developer has proposed minor modifications to the existing privately-owned storm sewer system.The work includes extending storm sewers and relocating two catch basins to accommodate the drainage in the new parking lot. The existing and proposed storm sewer system will continue to be owned and maintained by the property owner. The proposed project is within the Main Stem sub-district of the Bassett Creek Watershed and is therefore subject to the requirements of the Bassett Creek Watershed Management Commission (BCWMC). The proposed project will result in a slight increase in impervious surface area (0.03 acres or 1,300 square feet), but the discharge rate from the site will remain unchanged. The slight increase in impervious area is well below the BCWMC threshold for Level 1 and Non- Degradation standards. In addition,the rate control and water quality requirements for the two PUDs involved in the project were provided by the City when it constructed the regional stormwater pond at the intersection of Dahlberg Drive and Meadow Lane. Therefore, no on-site water quality ponding is required for this project. Through inspections and surveys, the City has found that most of its stormwater ponds have high volumes of accumulated sediment. Therefore, in an effort to keep the downstream regional pond free of sediment and pollutants,the owner/developer will be required to install permanent stormwater pre-treatment devices where possible. The plans submitted show the installation of a sump catch basin manhote. The sump manhole must be constructed to a depth of 4 feet and must be fitted with a University of Minnesota St. Anthony Falls Laboratory(SAFL) baffle to help further reduce sediment loading downstream. The owner will be required to enter into a maintenance agreement with the City for the permanent ownership and maintenance of the sump structure.The agreement must be signed and recorded prior to final plat approval. This project is subject to the City's Storm Water Management Ordinance.A City Stormwater Management Permit will be required before the start of construction. The City will review the plans for compliance with the Stormwater Management Ordinance at the time of permitting. Tree Preservation and Landscaain� The Developer must mitigate for the removal of any and all trees and landscaping planted as part of the NWBC and Dahlberg Commerce PUD projects on a one-to-one basis. The City Forester will need to review the mitigation plan in more detail before final plat approval and at the time of stormwater management permit application. Summarv and Recommendations Public Works staff recommends approval of the Preliminary Plans for the Minor PUD Amendment for Koch and Sons Trucking, subject to the comments contained in this review, summarized as follows: G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx 1. The Developer or Contractor will be required to obtain the appropriate permits for all activities associated with demolition and removals prior to commencing work. 2. A Right-of-Way Permit is required for the driveway work and for all excavations and obstructions in public right-of-way. 3. The owner/developer must submit preliminary plats for the PUDs as discussed in this review. 4. Portions of the existing drainage and utility easements must be vacated as discussed in this review. 5. The water, sanitary sewer, and storm sewer services intended for Lot 3 in the NWBC PUD must be removed as part of the project. 6. The owner/developer must consider removal of the 3-inch forcemain sewer service, 6-inch water service, and dead-end hydrant intended to serve Lot 1 in the NWBC PUD. 7. The owner must enter into a maintenance agreement with the City for ownership and maintenance of the hydrants, auxiliary valves, and hydrant leads. 8. The owner will be required to enter into an I/I Deposit Agreement with the City and submit a financial security to ensure compliance with the City's I/I Ordinance as discussed in this review. 9. The Developer must enter into a maintenance agreement for the sump and SAFL structure proposed on site. 10. The Developer must mitigate for the removal of any and all trees and landscaping planted as part of the NWBC and Dahlberg Commerce PUD projects as discussed in this review. 11. The Developer must obtain the appropriate permits from the City of Golden Valley for stormwater management, utility work, and any other permits that may be required. Approval is also subject to the comments of the City Attorney, other City staff, and other agencies. Please feel free fo call me if you have any questions regarding this matter. C: Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Mitch Hoeft, Engineer Mark Ray, Engineer Dave Lemke, Utilities Supervisor Mark Kuhnly, Chief of Fire and Inspections Joe Hogeboom, City Planner Gary Johnson, Building Official/Plans Examiner G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review 041313.docx Original City Council Approval: September 1, 1992 Amendment#1 City Council Approval: November 15, 1994 Amendment#2 City Council Tabled Request on August 1, 1995 Amendment#3 City Council Approval: May 21, 2013 City of Golden Valley, Minnesota Use Permit for Amendment#3 for Planned Unit Development Project Name: Dahlberg Commerce Center, P.U.D. No. 61 Address: 4200 Dahlberc�Drive, Golden Valley, MN 55422 Legal Description: Lot 1, Block 1, Dahlberg Commerce Center, P.U.D. No. 61 Applicant: Stan Koch & Sons Trucking, Inc. Address: 4200 Dahlberg Drive, Suite100, Golden Valley, MN 55422 Owner: Stan Koch & Sons Truckinq, Inc. Address: 4200 Dahlberq Drive, Suite100, Golden Valley, MN 55422 Zoning District: Light Industrial Permitted Uses: Parking on approximately 1.73 acres that was re-platted from adjacent property in the North Wirth Business Center P.U.D. #100 (Lot 1 and portions of Lots 2 and 3) Components Land Use Components: 1. Land uses within P.U.D. #61, Amendment #3 shall be as indicated on the approved plans prepared by BKBM Engineers dated March 22, 2013. Circulation Component: 1. Access drives and parking shall be constructed as indicated on the site plans dated March 22, 2003. Subdivision Component: 1. The final plat of Koch Trucking P.U.D. No. 61 shall be filed by the applicant with Hennepin County prior to the issuance of any building permits. The applicant shall give to the City proof of such filing. Services and Facilities: 1. The grading and utility plans dated March 22, 2013 prepared by BKBM Engineers shall become part of P.U.D. 61. 2. Any changes to the grading and utility plan shall be approved by the City Engineer. It is hereby understood and agreed that this Use Permit for Amendment#3 is a part of the City Council approval granted on September 1, 1992, November 15, 1994 and May 21, 2013 relative to Planned Unit Development No. 61. Stan Koch & Sons Trucking, Inc. Witness: By: Title: Date: CITY OF GOLDEN VALLEY Witness: By: Shepard M. Harris, Mayor Date: Witness: By: Thomas D. Burt, City Manager Date: Warning: This permit is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Resolution 13-45 May 21, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT - KOCH TRUCKING P.U.D. 61 WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has approved the proposed plat to be known as Koch Trucking P.U.D. 61 covering the following described tracts of land: Lot 1, Block 1, Koch Trucking P.U.D. 61 WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Counci! for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Wb � � � 's`5� � �� a � . �� bh ° �. "=e �� . ZZ � o� I �nn 1 00 = � E_ �—Ja �=`=.s � �0 � � m3 = f�� U . � :�9 0� Ia mQ= . 0 0� o� vR • o $ � � � �vv�.�v.^,. �j'. .,...,.%i�±,�vr, ;�',_4,::, ;��vCP: � � \ v � °° /—_ — a,�,,. �.�;�,s \ `�:,,�\--i�-------- -------�� , ��',�� , � / �s �>> � ` �� `O �� `� � - � �$� � `� � \`� ^� \%� ._ � rywn'.�� \^ $� q � \� i VQ� ( i� � � \ ,� ;�\� \ � I v, ,; \: � � � `�, °- � � \\��i \ -� 1 c , � \ \ �n�\\ �'� \ � O \ �_ \\��a \ 11•'_ �', �� J � �is� � � \ \\Z `, \~ \ �' \0\ ____ \ \`� \�r�� \\ `` C�J 1�� ' \ �—__�__—__—_ . 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O 'fi't >'nNWd' UO Q J �d d Y) ; �O y O�.p �N O �p m t0 C m fn � i- W \ ,� O U—`.L..C t U 1�7.`O'C N�C V U C.0 y O ^ Q _O m� CM C p U� G��V C C O+� - J� GmZ c ow c° c°ir�"�i E� a°'i c°v v°� u°� °i avi o� c iri v m a.. Hcn o_ � o N n � R �Z��' t�� Planning Departmenfi 763-593-8095!763-593-8109(fax) �$..�:�. Executive Summary For Action Golden Valley City Council Meeting May 21, 2013 "60 Days" Deadline:June 11, 2013 Agenda Item 6. B. Approval of Plat and Authorization to Sign Amended PUD Permit- North Wirth Business Center- PUD No. 100-Amendment No. 1 Prepared By Joe Hogeboom, City Planner Summary Stan Koch and Sons Trucking, Inc., located at 4200 Dahlberg Drive (directly east of PUD No. 100), has proposed to purchase an undeveloped portion of the North Wirth Business Center property and add it to the Dahlberg Commerce Center PUD No. 61 in order to expand the parking lot. PUD No. 100 was approved by the City Council on September 6, 2005 to allow for construction of six office condominium buildings. Since then, three buildings have been constructed. The proposed building pad sites on the northeastern side of the property are vacant. Stan Koch and Sons Trucking, Inc. is part of its own Planned Unit Development. Coinciding with the property transfer, the Stan Koch and Sons Trucking, Inc. PUD Permit will also have to be amended. Further, the portion of property that will be removed from the North Wirth Business Center must be decertified from the North Wirth Redevelopment Area. Because this property is guided by a PUD, all development within the property must be consistent with the PUD permit and the plans attached to the PUD permit. Staff has determined that the proposed amendment may be considered as a minor amendment to the PUD. In order to qualify as a minor amendment, the minor amendment has to meet an eight point test. The proposed North Wirth Business Center amendment meets the test. The proposed minor amendment shall not: 1. Eliminate, diminish or be disruptive to the preservation and protection of sensitive site features. 2. Eliminate, diminish or compromise the high quality of site planning, design, landscaping or building materials. 3. Alter significantly the location of buildings, parking areas or roads. 4. Increase or decrease the number of residential dwelling units by more than five percent. 5. Increase the gross floor area of non-residential buildings by more than three percent or increase the gross fioor area of any individual building by more than five percent. 6. Increase the number of stories of any building. 7. Decrease the amount of open space by more than three percent or alter it in such a way as to change its original design or intended function or use. 8. Create non-compliance with any special condition attached to the approval of the Final PUD Plan. The City Council has the right to approve the amendment by a simple majority vote without a public hearing or to refer the matter to the Planning Commission for their input and recommendation. Because of the minor impact of this proposal, staff does not think it necessary to have Planning Commission or public input. The area that will be removed from the North Wirth Business Center PUD is approximately 1.726 acres. It includes all of Lot 1 (north af the railroad tracks), and portions of lots 2 and 3. If approved, Stan Koch and Sons Trucking, Inc. anticipates to close on the property in June and begin construction later this summer. Attachments • Location Map (1 page) • Memo from Fire Chief Mark Kuhnly dated March 11, 2013 (1 page) • Memo from City Engineer Jeff Oliver and Public Works Specialist Eric Eckman dated April 11, 2013 (4 pages) • North Wirth Business Center PUD Permit for Amendment#1 (2 pages) • Resolution for Approval of Plat- North Wirth 2nd Business Center PUD No. 100 (1 page) � Final Plat- North Wirth 2nd Business Center P.U.D. No. 100 (1 page) • Description Sketch for Stan Koch Trucking (1 page) Recommended Action Motion to adopt Resolution for Approval of Plat- North Wirth 2nd Business Center PUD No. 100. Motion to authorize the Mayor and City Manager to sign the amended PUD Permit for North Wirth Center PUD No. 100, Amendment#1. Twin tak�`: �1 ,~� { Theodore Wirth Etegion�l P�rk -'`�--�''r i'`fi=�,'`1�--',�°` y.--'"�'` �,,-� �:�;.�„� �.,. ..� .,.---� r ��rr—��`�/_r'.,.--'" ��.`-."'^�. � ��.�� . .+^"'"--"' „i�- :- '✓ Subject Property �.---�.�-�-'� r^,. ` ._�y � tJanEBe�;Pona �Vr.,-- � �,�,^--.'`'" -.`... .., ..� _ .P -� �"'-.. � .. .�`r ,� � � , �. ;�r��"" �� `!rf ?\ y �� -`- .. i.�. � t`,/`� ,.'� ,.�' p; �, ,/,' /1• ,!� � � ff 4 _ -- f .�L �_ — 3 _ _ .. , ., ---,. � • _ _ ._ _ _ � __ � e� , � _M ._ _ _. _ _. .__ � . _�__ .__ _ .� _ _� _ � � � � � ._ _ _. z� -. _ � . _ ._ . � � _ .. ._ ..e .� _. .a. �� ` i ww _� .., �. �., .� .� .�_ 4 w_ .� • �a�N,�y r�� ss__ �- -� -_ � �,,-� � _. _ _� � t-.�� _ � ... , a w. �. _ - , . .� .. �.. _ -- -. „_ state FMwf'No.ss m.. _w � �� _. . �� .._ _ N, ;s. __ _, - �, l J - _ .�rontag�R�"` , .°C1Fson Memwiat Hwy=�rorrtac}¢Rd'� � � � . /''� � ' ' ; ' , � � x , � �. a, ; °- -� �� Ct?ak6lairi 7eF Nr� , �y W z i A � �'.. —"".Y � � ./_, "�,. 6: 'q(t � S"� % �'�� .... � �; �G��; �g'�: $ ��[� :�'C ,�' ., ,! 1 �. S-. �.. � 'f,�' � � �' aT _ y C' C ti....._ . � ) „, �. �. ��. -.)O �, � l � 3! ,, i,, ��y „m��aa _ ti ; 4�r,� � ,5. `,Y --_� �._ _ ,- �± �,._�c•-" d ' � _ z.., �.. � y �- �- �t � � _ � .� _ _ _ � -- � � _ _ ��_ ��,' ,r\ ,�., >ti�j � — "1+�+uQClstoch Ava� +�� .\t °Q �' << / rv`--ti_ f., `l / 'y�,// � �` �r �+� � N 1 !� j �, �Y � � p � � � �1 .. � ,.,.�.... /' s .t ` > � � f ..E..�� /�i � d � �v,,• . a .3 ( ~1�i� r � �� If.,�,� / `^c 7 ! ry � ; � !II �``�-�- rf �%~`'�``��„'�,(�__ � --I --� ��:i � § t �- �., ...�..�G Vf'f ? ,� at � .:�� . .. t. r a�:��,.��n��s �r�atc:r�� '`� \, �� ;"0 Y Avs;i-�__ 4�t� I�;';i ��i i-.r�f "�A ��_� � ��.. � Fire Department 763-593-$Q79/763-593•sa�s �f��} Date: March 11, 2013 To: Mark Grimes, Director of Planning & Zoning From: Mark Kuhnly, Chief of Fire & Inspections Subject: Minor PUD Amendment - Dahlberg Commerce Center/ Koch Trucking The Golden Valley Fire Department has reviewed the Minor PUD Amendment for Dahlberg Commerce Center/ Koch Trucking, Listed below are the fire department comments. 1. Fire lanes shall be installed in accordance with City Code. 2. The turning radius for the fire department apparatus access road shall be inside turning radius 20 feet, outside turning radius 40 feet. If you have any questions, please contact me at 763-593-8080 ar by e-mail, mkuhnty@�oldenvallevmn.gov �� . �' Public Works Department � 763-593-8030/763-593-3988{fax) Date: April 11, 2013 To: vMark Grimes, Director of Plannin and Development From: leff Oliver, PE, City Engineer , , �� Eric Eckman, Public Works Specialist Subject: Review of Minor PUD Amendment Koch and Sons Trucking (4200 Dahlberg Drive) Public Works staff has reviewed the plans submitted by Koch and Sons Trucking for expansion of the Koch parking lot at 4200 Dahlberg Drive. Koch is acquiring the northeast portion of the adjacent North Wirth Business Center property in order to expand its parking lot to the west. The project is located on Dahfberg Drive just north of Trunk Highway 55. This memorandum discusses the issues identified during the Public Works review that must be addressed prior to approval of the final PUD plans or issuance of any permits for the project. The comments contained in this review are based on the plans submitted to the City on March 22, 2013. Site Plan This parking lot expansion project includes modifications to the Koch Trucking parking lot and the North Wirth Business Center (NWBC) parking lot. As a portion of the NWBC property would be sold to Koch Trucking,the NWBC parking lot would decrease in size. Expansion of the Koch parking lot results in the addition of 53 new spaces for Koch Trucking. Due to the new configuration of property lines and parking lots,the north driveway for the NWBC would be removed from Dahlberg Drive, and the expanded Koch parking 1ot would be accessed internally. A Right-of-Way Permit is required for the driveway work and for all excavations and obstructions in public right-of-way. Additionally, the Developer or Contractor will be required to obtain the appropriate permits for all activities associated with demolition and removals prior to commencing work. Preliminarv Plat The parking lot expansion project involves Koch Trucking, located in the plat of Dahlberg Commerce Center PUD No 61, and property located in the plat of North Wirth Business Center PUD No 100. Specifically, the sale parcel includes Lot 1 and portions of Lots 2 and 3 in the North G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx Wirth Business Center PUD No 100. An exhibit showing the sale parcel for the pending land transaction was submitted to the City. However, a preliminary plat was not submitted with the plan set. The owner/developer must submit preliminary plats for both PUDs, assuming they are to remain separate. The plats must clearly show all drainage and utility easements deemed necessary by the City Engineer and consistent with the City's Subdivision Ordinance. Due to the number of utilities present within the sale parcel, it is highly recommended that the first draft of the preliminary plats show all public and private utilities to assist the City in determining the location and extent of the easements. In addition, as part of the re-platting of the properties, portions of the existing drainage and utility easements will need to be vacated.The vacated easements will include portions of platted easements in both PUDs as well as easements of record within the Koch Trucking property that are no longer needed by the City. Upon receipt of an easement vacation application and $500 application fee,the City will initiate the vacation process and provide all public notices and notification letters. As part of this process,the Developer must provide the City with exhibits showing the existing easements to be vacated, along with the proposed final plats. The public hearing for the easement vacation will run concurrent with City Council's consideration of the final plats. Utilitv Plan The owner/developer has submitted a utility plan for the parking lot expansion project. There are a number of public and private utilities located under the proposed parking lot, including unused sewer and water services that were intended for future construction within the NWBC. Public Works staff has the following comments: • The water, sanitary sewer, and storm sewer services intended for Lot 3 in the NWBC PUD must be removed as part of#he project. • The 3-inch forcemain sewer service, 6-inch water service, and dead-end hydrant intended to serve Lot 1 in the NWBC PUD must be removed as part of this project, unless the owner/developer has plans to develop Lot 1 in the future. • Maintenance Agreement—There are four hydrants located within the boundary of the Koch Trucking property (including the hydrant on the sale parcel).The owner must enter into a maintenance agreement with the City regarding the permanent ownership and maintenance of the hydrants, auxiliary valves, and hydrant leads (services from the City- owned main). The agreement must be signed and recorded prior to the issuance of permits. The City has an Inflow and Infiltration (I/I) Ordinance that requires all sanitary sewer services in these PUDs to be brought into compliance. The owner/developer has obtained I/I permits for the Koch Trucking property and the NWBC property. The City is in the process of inspecting the services to determine the extent of any repairs that might be required. The owner will be required to enter into an I/I Deposit Agreement with the City and submit a financial security as a guarantee that repairs to existing sewer laterals are completed and that any unused sewer laterals are removed as discussed above. G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx The Developer or Contractor will be required to obtain the appropriate sewer, water, and storm sewer permits from the City and other applicable agencies for the removal or installation of sanitary sewer, water, and storm sewer utilities. Stormwater Mana�ement Plan As part of the parking lot expansion project,the owner/developer has proposed minor modifications to the existing privately-owned storm sewer system. The work includes extending storm sewers and relocating two catch basins to accommodate the drainage in the new parking lot. The existing and proposed storm sewer system will continue to be owned and maintained by the property owner. The proposed project is within the Main Stem sub-district of the Bassett Creek Watershed and is therefore subject to the requirements of the Bassett Creek Watershed Management Commission (BCWMC). The proposed project will result in a slight increase in impervious surface area (0.03 acres or 1,300 square feet), but the discharge rate from the site will remain unchanged. The slight increase in impervious area is well below the BCWMC threshold for Level 1 and Non- Degradation standards. In addition, the rate control and water quality requirements for the two PUDs involved in the project were provided by the City when it constructed the regional stormwater pond at the intersection of Dahlberg Drive and Meadow Lane. Therefore, no on-site water quality ponding is required for this project. Through inspections and surveys,the City has found that most of its stormwater ponds have high volumes of accumulated sediment. Therefore, in an effort to keep the downstream regional pond free of sediment and pollutants,the owner/developer will be required to install permanent stormwater pre-treatment devices where possible.The plans submitted show the installation of a sump catch basin manhole. The sump manhole must be constructed to a depth of 4 feet and must be fitted with a University of Minnesota St. Anthony Falls Laboratory (SAFL) baffle to help further reduce sediment loading downstream. The owner will be required to enter into a maintenance agreement with the City for the permanent ownership and maintenance of the sump structure. The agreement must be signed and recorded prior to final plat approval. This project is subject to the City's Storm Water Management Ordinance. A City Stormwater Management Permit will be required before the start of construction. The City will review the plans for compliance with the Stormwater Management Ordinance at the time of permitting. Tree Preservation and Landscaaing The Developer must mitigate for the removal of any and all trees and landscaping planted as part of the NWBC and Dahlberg Commerce PUD projects on a one-to-one basis. The City Forester will need to review the mitigation plan in more detail before final plat approval and at the time of stormwater management permit application. Summarv and Recommendations Public Works staff recommends approval of the Preliminary Plans for the Minor PUD Amendment for Koch and Sons Trucking, subject to the comments contained in this review, summarized as follows: G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx 1. The Developer or Contractor will be required to obtain the appropriate permits for all activities associated with demolition and removals prior to commencing work. 2. A Right-of-Way Permit is required for the driveway work and for all excavations and obstructions in public right-of-way. 3. The owner/develaper must submit preliminary plats for the PUDs as discussed in this review. 4. Portions of the existing drainage and utility easements must be vacated as discussed in thi5 review. 5. The water, sanitary sewer, and storm sewer services intended for Lot 3 in the NWBC PUD must be removed as part of the project. 6. The owner/developer must consider removal of the 3-inch forcemain sewer service, 6-inch water service, and dead-end hydrant intended to serve Lot 1 in the NWBC PUD. 7. The owner must enter into a maintenance agreement with the City for ownership and maintenance of the hydrants, auxiliary valves, and hydrant leads. 8. The owner will be required to enter into an I/I Deposit Agreement with the City and submit a financial security to ensure compliance with the City's I/I Ordinance as discussed in this review. 9. The Developer must enter into a maintenance agreement for the sump and SAFL structure proposed on site. 10. The Developer must mitigate for the removal of any and all trees and landscaping planted as part of the NWBC and Dahlberg Commerce PUD projects as discussed in this review. 11. The Developer must obtain the appropriate permits from the City of Golden Valley for stormwater management, utility work, and any other permits that may be required. Approval is also subject to the comments of the City Attorney, other City staff, and other agencies. Please feel free to call me if you have any questions regarding this matter. C: Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Mitch Hoeft, Engineer Mark Ray, Engineer Dave Lemke, Utilities Supervisor Mark Kuhnly, Chief of Fire and Inspections Joe Hogeboom, City Planner Gary Johnson, Building Official/Plans Examiner G:\Developments-Private\Koch&Sons Trucking\PUD Amendment Review_041113.docx Original City Council Approval: September 6, 2005 Amendment #1 City Council Approval: May 21, 2013 City of Golden Valley, Minnesota Use Permit for Amendment#1 for Planned Unit Development Project Name: North Wirth Business Center P.U.D. No. 100 Address: 4310 Dahlberq Drive, Golden Valley, MN 55422 Legal Description: Lot 1, Block 1, North Wirth Business Center, P.U.D. No. 100 Applicant: Stan Koch & Sons Truckinq, Inc. Address: 4200 Dahlberq Drive, Suite100, Golden Vallev, MN 55422 Owner: Bank Mutual Address: 4949 West Brown Deer Rd Milwaukee WI 53223 Zoning District: Industrial Permitted Uses: Parking on approximately 1.73 acres that was re-platted from adjacent property in the Dahlberg Commerce Center P.U.D. #61 (Lot 1 and portions of Lots 2 and 3) Components Land Use Components: 1. Land uses within P.U.D. #100, Amendment #1 shall be as indicated on the approved plans prepared by BKBM Engineers dated March 22, 2013. Circulation Component: 1. Access drives and parking shall be constructed as indicated on the site plans dated March 22, 2003, Subdivision Component: 1. The final plat of North Wirth 2"d Business Center P.U.D. No. 100 shall be filed by the applicant with Hennepin County prior to the issuance of any building permits. The applicant shall give to the City proof of such filing. It is hereby understood and agreed that this Use Permit for Amendment #1 is a part of the City Council approval granted on September 6, 2005 and May 21, 2013 relative to Planned Unit Development No. 100. BANK MUTUAL Witness: By: Title: Date: CITY OF GOLDEN VALLEY Witness: By: Shepard M. Harris, Mayor Date: Witness: By: Thomas D. Burt, City Manager Date: Warning: This permit is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Resolution 13-46 May 21, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT NORTH WIRTH 2ND BUSINESS CENTER P.U.D. 100 WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has approved the proposed plat to be known as North Wirth 2nd Business Center P.U.D. No. 100 covering the following described tracts of land: Lot 1, Block 1, North Wirth 2nd Business Center P.U.D. 100 WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. a APo _ �� o a� t� y „ 00 -= o la �� z z � _ F �- -L-J W _ �`^ 00 _ �3 �� -T- -� �' H� ° - '°' "a� � ' -- �CU �< ' - � � o o� S� - _a:z � � - h � � O ' � \ `� \� `�'� �; \ � cy.�>> 6. \ \\ ,.� � ... .�� J ='._ ,�., _ ,,,. .,,�a� �, � --- --- . _,.,, ,�o�;.;:: �-� � � � /�w :y, \\ i;,,_,�'t? \ ti ,, ,�, y � �y� �� '' `� � � � -�� , — � � ��pz,,b'� `^.g,� `s� D �� ,\'\ � -�n i�irr , n�i-��-i��vn Q �t �oo _�i uQv I vQ_�" ii i v v / W � � � - ' � � —e� U c�. � Fzs� .x.ttsi.is 1 �p7p6�-._. � --�� I77S ., ��5 36 �/J ��\ � ` ,!' o .�y%I �u'i.� � �o � ,.. �.I '�\ (� L�c�.�� /� 1�.a��'�° `-_'T '•`�j'-=.s'�e` � ` :� �°` 1-=�1-�--r W ;+� �'��'. , � � ,\�` m_ ; , qo� cc g�i� , §r � . ,t$ ,., � L� �=r� ��K_' �„� b' I `,.',x.�s,am�.is-;' , „° � �:n'�... � n�`� �i---- { o . `fi � \ e\$ , o��I 3.S.,K i/.L--- � � ��;a o=-==8 „$ �y� ,\ , r, • .- � �'�y � h k ss rV� ,/' a� /.F, � ��, n R € n� ��= S g ; : o y�g� g�e - .a,°o:�. � �0 B �•v�"r,� �_1——`————— � �� , >s> �p W� � �Fv .�g� �Aj ��"^`rZ \ N 5. � °'!,� �I L .� � �B� � � . �A Q e a a � '9�;" �, �� d�-� \\q"�\\ I � �� R �k� � � , e �s <, g � �$ � � _.0 6"s� $�, � �a3� �L- I � �� fiF� \ �\ . � � � � \ N �g �`'. � ��r. � � � g ;._��:,�___ , � � ` �,�'i� �' )-�. 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