06-11-13 CM Agenda Packet AGENDA
Council/Manager Meeting
, Golden Valley City Hall
7800 Golden Valley Road
Council Conference Room
June 11, 2013
6:30 pm
Paqes
1. 2012 Comprehensive Annual Financial Statements 2
2. Bylaws and Resolution Continuing the Envision Connection Project Executive 3-14
Board
3. Receipt of 2012 Annual Report - Open Space and Recreation Commission 15-17
4. Metro Municipal Agreement Program 18-21
5. 2012 Pavement Management Program 22-30
A. Paisley Lane Concrete Curb and Gutter 31-36
6. Low Maintenance Mowing Areas 37-45
7. Strengthen Housing Maintenance Code 46
8. Board/Commission Vacancies 47
9. Availability of Council/Manager Meeting Audio Recordings Online 48
10. Role of City in Beyond the Yellow Ribbon Campaign 49
11. Reciting the Pledge of Allegiance at Council Meetings 50
Council/Manager meetings have an informal, discussion-style format and are designed
for the Council to obtain background information, consider policy alternatives, and
provide general directions to staff. No formal actions are taken at these meetings. The
public is invited to attend Council/Manager meetings and listen ta the discussion; public
participation is allowed by invitation of the City Council.
7his d€��urnent is a��ilable in alternate formats upon a 72-h�ur requ�st;Please cali ,
753-593-8�(lb (TfY:763�593�3968)to make a request. �xamples af�Iternate formats
m�y in�lud�I�rge print,ele�trt�nic, �rail(e,audiQCass�tte,et�.
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Finance Department
763-593-8013!763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
1. 2012 Comprehensive Annual Financial Report
Prepared By
Sue Virnig, Finance Director
Summary
Bill Lauer from Malloy Montague Karnowski Radosevich & Co. will be in attendance to,discuss the
2012 Comprehensive Annual Financial Report, Management Report and Special Purpose Audit
Reports. His main focus will be reviewing the Management Report document. Please bring the
three reports to the meeting. The reports are also available electronically.
Attachments
• 2012 Comprehensive Annual Financial Report (report distributed previously)
• Management Report (report distributed previously)
• Special Purpose Audit Report (report distributed previously)
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City Administration/Council
763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
2. Bylaws and Resolution Continuing the Envision Connection Project Executive Board
Prepared By
Cheryl Weiler, Communications Manager
Summary
As directed at the December 11, 2012 Council/Manager meeting, staff has drafted for Council
consideration a new resolution continuing the Envision Connection Project Executive Board along
with updated bylaws.
Attachments
• Resolution Continuing the Envision Connection Project Executive Board - underline/overstruck
version (3 pages)
• Resolution Continuing the Envision Connection Project Executive Board - clean version
(3 pages)
• Envision Connection Project Executive Board Bylaws (5 pages)
DRAFT
Resolution 13- June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION CONTINUING THE
ENVIS/ON CONNECT/ON PROJECT EXECUTIVE BOARD
WHEREAS, Envision Go/den Valley encouraged citizens to share their individual
ideas and develop a collective vision for the community; and
WHEREAS, those ideas coalesced into the themes of creatively connecting people
and places and inspiring care for the community, further detailed in the Vision Guide: A
Shared Vision for Golden Valley's Future, referred to herein as "the vision"; and
WHEREAS, the Golden Valley City Council (Council) desires community
involvement in carrying forward ideas brought forth as part of Envision Go/den Valley; and
WHEREAS, the Council has identified the Envision Connection
Project as a way to provide for citizen involvement, and would like to continue the tenure of
this Board from that Established In Resolution 86-A� 07-35, ��*�;n� Continuinq The
�se�e-�#�I�e Envision Connection Project Executive Board; and
WHEREAS the Council reco�nizes the Envision Connection Project established the
Golden Valley Bridge Builders proqram to enqaqe and provide training for individuals and
�roups who plan and implement projects, events, and activities to accomplish Envision
Connect Project objectives; and
WHEREAS, the Council recognizes there are Bridge Builder activities that occur as
part of the Envision Connection Project as well as those that have achieved independent
community status.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley, that the Executive Board of the Envision Connection Project is hereby continued
with the following mission, responsibilities and procedures:
I. MISSION AND RESPONSIBILITIES
A. Mission
The Executive Board shall advance specific implementation strategies for the
Envision Connection Project that meet the following objectives:
1.
;
. Promote the ideals of Envision Golden Vallev
� engaginq and empowering citizens of Golden Valley to participate in
proiects and activities that strengthen the communitv.
2.
�� Provide connection and networkinq opportunities for individuals,
groups, and bus,inesses inspired by a particular vision for enhancinq the
quality of life in the Community,
3. Encourage interaction �e#�nree►} amon � , '
city officials and emplovees, volunteers, and other
citizens e+a�a��s to advance the vision.
4.
�ier+ Develop and promote strategies to involve more people in
community life.
5. Create a community-wide sense of progress toward realizinq a collective
#�ie vision that inspires care for the communitv throuqh available media
and educational resources.
B. Responsibilities
In accordance with its bvlaws, �the Executive Board shall:
1. develop a schedule for proposed activities for�-�e-�ea�the period;
from June 2013 throuqh
December 2014, with a detailed budget for each activity or group of
activities, using the January; 2006, Report to the City
Council "Recommended Direction for Envision Connection Project"and
the November 2012 "Report to the Golden Valley Citv Council from the
Envision Connection Project Executive Board" as the basis for activities;
and
2. secure Council approval for proposed activities ;
which involve Citv personnel, City,resources, or related expenditures of
public funds; and
3. take leadership in implementation of#�iese Board activities �t�
or facilitate #-�e implementation of
those activities by other community organizations or individuals; and
4. submit an annual report to the City Council describinq Envision
Connection Proiect activities, events, and achievements; and
4 identify ways to accomplish the Envision Connection Project mission
5. and responsibilities through another entity or entities outside of the
scope of city government while retaining the possibility of links to the
City of Golden Valley.
II. MEMBERSHIP, MEETINGS AND TIME FRAME
A. Membership
1. The Council will appoint up to 15 persons to the Executive Board:
a. Some members will continue from the initial Executive Board.
b. Additional members will be recruited, with an emphasis on
recruiting members to lead key activities undertaken by work teams
(subcommittees).
c. Volunteers not appointed to the Executive Board will be provided
opportunities to participate on work teams.
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One Council Member will serve as City Council liaison to the Executive
Board.
3. The City Manager shall provide appropriate staff support.
B. Meetings and Time Frame
1. The Executive Board shall complete its charge ' by
December 2014.
2. The Executive Board shall meet at least monthly, on the #et�-�f�third
Thursday of the month. It may call special meetings as necessary, in
compliance with the State Open Meeting Law.
3. A quorum must be present to conduct business.
III. REPORTING
A. Minutes shall be kept of all meetings and forwarded to the City Council upon
approval.
B. The Board shall report to the City Council on its activities at least annually.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
DRAFT
Resolution 13- June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION CONTINUING THE
ENVIS/ON CONNECT/ON PROJECT EXECUTIVE BOARD
WHEREAS, Envision Golden Valley encouraged citizens to share their individual
ideas and develop a collective vision for the community; and
WHEREAS, those ideas coalesced into the themes of creatively connecting people
and places and inspiring care for the community, further detailed in the Vision Guide:A
Shared Vision for Golden Valley's Future, referred to herein as "the vision"; and
WHEREAS, the Golden Valley City Council (Council) desires community
involvement in carrying forward ideas brought forth as part of Envision Golden Valley; and
WHEREAS, the Council has identified the Envision Connection Project as a way to
provide for citizen involvement, and would like to continue the tenure of this Board from that
Established In Resolution 07-35, Continuing The Envision Connection Project Executive
Board; and
WHEREAS, the Council recognizes the Envision Connection Project established the
Golden Valley Bridge Builders program to engage and provide training for individuals and
groups who plan and implement projects, events, and activities to accomplish Envision
Connect Project objectives; and
WHEREAS, the Council recognizes there are Bridge Builder activities that occur as
part of the Envision Connection Project as well as those that have achieved independent
community status.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley, that the Executive Board of the Envision Connection Project is hereby continued
with the following mission, responsibilities and procedures:
I. MISSION AND RESPONSIBILITIES
A. Mission
The Executive Board shall advance specific implementation strategies for the
Envision Connection Project that meet the following objectives:
1. Promote the ideals of Envision Golden Valley by engaging and
empowering citizens of Golden Valley to participate in projects and
activities that strengthen the community.
2. Provide connection and networking opportunities for individuals, groups,
and businesses inspired by a particular vision for enhancing the quality
of life in the Community.
3. Encourage interaction among city officials and employees, volunteers,
and other citizens to advance the vision.
4. Develop and promote strategies to involve more people in community
life.
5. Create a community-wide sense of progress toward realizing a collective
vision that inspires care for the community through available media and
educational resources.
B. Responsibilities
In accordance with its bylaws, the Executive Board shall:
1. develop a schedule for proposed activities for the period from June 2013
through December 2014, with a detailed budget for each activity or
group of activities, using the January 2006 Report to the City Council
"Recommended Direction for Envision Connection Project"and the
November 2012 "Report to the Golden Valley City Council from the
Envision Connection Project Executive Board" as the basis for activities;
and
2. secure Council approval for proposed activities which involve City
personnel, City resources, or related expenditures of public funds; and
3. take leadership in implementation of Board activities or facilitate
implementation of those activities by other community organizations or
individuals; and
4. submit an annual report to the City Council describing Envision
Connection Project activities, events, and achievements; and
5. identify ways to accomplish the Envision Connection Project mission
and responsibilities through another entity or entities outside of the
scope of city government while retaining the possibility of links to the
City of Golden Valley.
II. MEMBERSHIP, MEETINGS AND TIME FRAME
A. Membership
1. The Council will appoint up to 15 persons to the Executive Board:
a. Some members will continue from the initial Executive Board.
b. Additional members will be recruited, with an emphasis on
recruiting members to lead key activities undertaken by work teams
(subcommittees).
c. Volunteers not appointed to the Executive Board will be provided
opportunities to participate on work teams.
2. One Council Member will se►ve as City Council liaison to the Executive
Board.
3. The City Manager shall provide appropriate staff support.
B. Meetings and Time Frame
1. The Executive Board shall complete its charge by December 2014.
2. The Executive Board shall meet at least monthly, on the #e�-�f�third
Thursday of the month. It may call special meetings as necessary, in
compliance with the State Open Meeting Law.
3. A quorum must be present to conduct business.
III. REPORTING
A. Minutes shall be kept of all meetings and forwarded to the City Council upon
approval.
B. The Board shall report to the City Council on its activities at least annually.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
CITY OF GOLDEN VALLEY,MINNESOTA
ENVISION CONNECTION PROJECT EXECUTIVE BOARD BYLAWS
Approved by the City Council on Month XX,2013
Article 1: The Board
Name of Board.The name of the Board shall be the"Golden Valley Ernision Connection
Project Executive Board", which is referred to herein as the"Board."
Mission,Vision,Values and Goals Statements.
Mission
Advance specific implementation strategies for the Envision Golden Valley
objectives of engaging citizens in activities and projects that strengthen the
community.
Vision
The Board adheres to the vision set forth by the City.
Values
The Board adheres to the values set forth by the City.
Goals
• Help build community by bringing residents, businesses, institutions, City
officials, and City employees together to help realize aspirations cited in Envision
Golden Valley.
• Encourage and promote involvement and inclusiveness within neighborhoods,
among cultures, across generations, and with neighboring communities.
• Help promote new initiatives by residents and businesses by linking people,
groups, and resources.
• Serve the Council as an advisory board by recommending initiatives that meet
ideals of Envision Golden Valley.
Article II: Membership
A. Composition. The Board shall be an advisory board to the City Council,composed of
up to fifteen (15) members.All board members shall be appointed as set forth in this
section.
B. Members. Members of the Board shall be appointed by the City Council for three-year
staggering terms. Members of the Board shall be qualified voters and residents of the City.
A vacancy shall be deemed to exist if a member ceases to meet the residency
requirements.A member of the Board may be removed with or without cause by the City
Council. A City Council member may serve as a liaison to the Board.
D.Appointments.The terms of all Board members shall be fixed and determined at the
time of appointment. The City Council shall appoint the members of the Board and may fill
vacancies for unexpired terms. Members of the Board shall serve until December 31 of the
year in which their term expires or until their successors are appointed.
Article III: Organization
A. Officers. The officers of the Board shall be Chair and Vice-Chair, elected from the
members of the Board.
Chair. The Chair's position rotates annually and serves for one year.The Chair may
not serve consecutive terms as Chair. The responsibilities of the Chair are:
a. preside at all meetings of the Board in a productive and time-efficient
manner;
b. ensure that the Board conducts its activities within the stated mission and
bylaws of the Board;
c. app�int Board members to subcommittees;
d. monitor and ensure the progress and completion of the Board's work plan;
and
e. report to City CounciL
Vice-Chair. The Vice-Chair rotates annually and serves for one year.The Vice-Chair
may not serve consecutive terms as Vice-Chair. The responsibilities of the Vice-
Chair are:
a. perform the duties of the Chair in the absence or incapacity of the Chair;
and
b. in the event of resignation or death of the Chair,the Vice-Chair shall
perform such duties as imposed on the Chair until the original term of the
Chair has expired.
B. Staff Liaison.A staff liaison to the Board shall be appointed by the City Manager. The
staff liaison's responsibilities are to:
a. facilitate or assist in the meetings;
b. keep the Board's meeting agendas and minutes in accordance with the
City's record keeping procedures and Minnesota Statutes;
c. record the attendance of Board members;
d. keep the City Manager informed of the Board's business; and
e. assist the Board in considering their financial needs and if deemed
necessary, request appropriate funding from the City Council through the
annual budget process.
C. Delegation of Duties. Officers may delegate duties of their position to other Board
members as deemed appropriate by the Board.
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Article IV: Election of O�cers
A. Elections and Terms of Office.The Chair and Vice-Chair shall be elected from the
Board membership by its members at its regular Annual Meeting. Terms of office shall be
for one year and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms.
B.Vacancies. Shouid the o�ce of Chair or Vice-Ghair become vacant, the Board shall
elect a successor from its membership at the next regular meeting and such election shali
be for the unexpired term of said office.
Article IV: Meetings
A. Open Meetings,All meetings of the Board shall be conducted in accordance with the
Minnesota Open Meeting Law. This means all business and discussion occurs at a
meeting which has been posted and is open to the public.A quorum of the members
should not discuss Board business by email,forms of social media,telephone or informal
meetings.
B. Annual Meeting.The Annual Meeting of the Board shall be a regular meeting,typically
the first meeting after new Board members are appointed, at which time elections will be
held and the following year's work plan will be discussed.
C. Regular Meetings.The regular meetings of the Board shall be held on the third
Thursday of the month at City Hall at 7 p.m.The Board may, by a majority vote, change its '
regular meeting dates for any reason provided proper public notice of the changed meeting
is provided.
D. Special Meetings. Special meetings of the Board may be called by the Chair or two
Board members,or by the City Council,for the purpose of transacting any business
designated in the meeting notice.The notice for a special meeting shall be posted in
compliance with the Minnesota State Statutes governing public meetings. The staff liaison
shall notify Board members at least three(3)days prior to the meeting of the date, time,
place and purpose of the special meeting.A special meeting must also be posted in
accordance with the requirements of the Minnesota Open Meeting Law.
E. Quorum and Voting. The presence of a majority of all regular members currently
appointed to the Board shall constitute a quorum for the purpose of conducting its business
and exercising its powers and for all other purposes. In the event a quorum is not reached,
a smaller number of inembers may meet to have informal discussion, however,formal
action shall not be taken and must be reserved for such time as when a quorum of the
Board is reached.
F. Subcommittee Meetings. Subcommittee meetings shall be held at a date and time that
does not conflict with the Board's regular and special meetings.The staff liaison shaA be
notified of the date,time, location and topic of all Subcommittee meetings.
G. Meeting Cancellation. Board meetings may be cancelled by the staff liaison if there are
no items on the agenda for discussion or if it is known a quorum will not be reached
because of Board members notifying the liaison of their intended absence from the
meeting.
Article V:Agendas and Minutes
A. Agenda Preparation.The agenda for regular and special meetings of the Board shall
be prepared by the staff liaison. Items to be placed on the agenda may be proposed by the
Chair, a Board member,the staff liaison, or at the request of the City Council. Residents,
businesses, or other interested parties may contact individual Board members or the staff
liaison to request that an item be placed on the agenda for consideration.All agenda topics
presented by the City Council will be placed on an appropriate agenda; requests from other
parties will be placed on an appropriate future agenda at the discretion of the staff liaison.
B.Approval of the Agenda.The agenda shall be approved at each meeting prior to
discussion of any item on the agenda.At the time of agenda approval, items may be
removed and the order of business may be modified by a majority vote of inembers
present at the meeting. No items shall be added to the agenda unless deemed as urgent
by the staff liaison. Prior to adjournment, members present may communicate items
recommended for inclusion on future agendas.
C. Record of Proceedings.All minutes and resolutions shall be in writing and shall be
kept in accordance with City procedures, Minnesota Statute and Rules regarding
preservation of public records and the Minnesota Data Privacy Act.
Article VI: Attendance and PerFormance of Duties
A. Attendance. Regular attendance at meetings is a requirement for continued
membership. Board members are expected to attend regular and special Board meetings
and assigned subcommittee meetings. Planned absences communicated to the staff
liaison or subcommittee chair in advance of the meeting will be deemed excused. Other
absences will be deemed unexcused.The staff liaison will record all excused and
unexcused absences.
B. Reporting.The City Council will be informed if a Board member has three (3)
unexcused absences in any calendar year, irregularly attends scheduled meetings, or is
frequently absent from scheduled meetings. Board members meeting any of these criteria
may be removed from the Board by the City CounciL
C. Performance of Duties. Board members are expected to adequately prepare for
meetings. Board members unable to complete an assigned task should notify the Board
chair or subcommittee chair as soon as possible. The Board may ask the City Council to
review a Board member's appointment based upon its assessment of significant non- ,
performance of duties.
D. Orientation. Each Board member shall attend a Board/Commission orientation.
Article VII: Board Activities
A. Annual Work Plan.The Board will draft an annual work plan that details activities and
projected timelines for the upcoming year.
• The Chair may appoint Board members to be primarily responsible for each
work plan activity.
• The Board may establish subcommittees to oversee work plan activities. The
subcommittees will be chaired by Board members appointed by the Chair.
• The Board's work plan will be submitted to the City Council,typically during the
first quarter of the calendar year.The Chair and/or Board members will attend a
Council/Manager meeting to discuss the annual work plan with the City CounciL
• The Board's work plan must be agreed upon by the City CounciL
B. Subcommittees. The Board may create subcommittees to plan and direct activities
related to topics of interest to the Board and to oversee work plan activities.
• Subcommittees will be chaired by Board members appointed by the Chair.
• Subcommittees shall not consist of a majority or more of currently appointed
Board members.A majority of the subcommittee must be present to conduct
business, including the subcommittee chair.
• The Board may consolidate or dissolve subcommittees at any time.
• The subcommittee chair may appoint other Board members and representatives
from the broader community to the subcommittee, provided that the
subcommittee at no time consists of a majority or more of currently appointed
Board members.
• The subcommittee chair shall report back to the Board about its activities as an
agenda item at regular Board meetings.
C. Annual Report to City Council. The Board shall submit an annual report to the City
Council summarizing the past year's activities. The report may highlight information the
Board feels appropriate to convey to the City CounciL
• The Chair or Vice-Chair will prepare the report for approval by the Board. Board
members may submit signed addenda presenting alternative conclusions or
perspectives.
• The report and addenda are submitted with the current year work plan in the
first quarter of the calendar year or as soon thereafter as possible. '
Article VIII: Bylaws and Rules
A. Amendments. Proposed amendments to these Bylaws may be forwarded to the City
Council for approval by a majority of all voting members of the Board. Board members
must be given one month's advance notice regarding proposed amendments prior to
formal Board action.Amendments to these procedures can only be considered at a regular
meeting of the Board.
B. City Council Approval. These bylaws are subject to the City Council's approval and
must comply with the Golden Valley City Code.
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Park and Recreation Department
763-512-2345/763-512-2344(fax)
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
3. Receipt of 2012 Annual Report - Open Space and Recreation Commission
Prepared By
Jerry Sandler, Chair, Open Space and Recreation Commission
Rick Jacobson, Director of Park and Recreation
Summary
Jerry Sandler, Open Space and Recreation Commission Chair, will present the 2012 Annual Report
to the City Council.
Attachments
• 2012 Annual Report (2 pages)
�oa.z Annual Report
City of Golden Valley
Open Space and Recreation Commission
Tasks/Projects/Topics:
1. Scheid Park property purchase
a. Discussed history of property, current status, possible future use, need for parking
z. Renaming of Honeywell Little League area
a. Golden Valley Little League proposal to rename the ballpark to Isaacson Park
after longtime coach and mentor, Dick Isaacson
b. Commission endorsed proposal and recomrnended approval by City Council
3. Isaacson Park Dedication
a. Discussed park renaming and dedication ceremony, date set
4. Golden Valley Little League update
a. League representative discussed the concerns with dogs at the park during games
b. Commission recommended further discussion with City Council to develop policy
c. General discussion about the state af the league, opening day ceremony, etc
5. Park Turf Management proposal by AI Lundstrom
a. Overview of park maintenance
b. Economic and environmental benefits of park turf management in areas that do not meet
recreational programming needs and are difficult to manage
c. Addition of z fields at Isaacson Park- management plan
d. Commission encouraged citizen feedback and education, endorsed proposal concept
6. Park and Open Space bus tour- annual tour to observe and evaluate condition of parks and open
space areas
7. Capital Improvement Program for zoi3-zos7, annual review
8. Annual review of Recreation Department fees
g. Hennepin County Youth Sports Grants/Equipment grants- playground equipment request
io. University of Minnesota Student Project- Natural Resources Management Plan
a. Introductory meeting- Joint meeting with Environmental Commission
b. Student surveys/inventory/interviews
c. Recommendations
11. Reviewed Park Section of Comprehensive Plan-yearly review to evaluate progress
sz. Brookview Golf Course review- overview of golf course operation
13. Yearly review of Recreation Programs with Recreation Supervisors
14. Golden Valley Girls Softball update-status of program,field needs
i5. Bottineau Transitway- informational meeting, discussion, ongoing developments
The Golden Valley Open Space and Recreation Commission continues to be active in all areas dealing with
issues related to parks, open spaces and recreational activities.The commission attempts to re-evaluate
pertinent issues an a yearly basis and tries to be responsive to citizen input. The current membership of the
cammission is strong and diverse.
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Public`6Yorks Departrnent
763-593-8030/763-593-3988(fax)
Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
4. Update on Metro Municipal Agreement Program
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Mark Ray, PE, Street Maintenance Supervisor
Summary
This spring, the Minnesota Department of Transportation (MnDOT) announced the Metro
Municipal Agreement Program (MMAP) which provides funding for construction projects that are
developed and administered by local agencies and provides a benefit to both the local
community and the trunk highway system. The funds are intended to pay for a portion of the
construction costs of a project with MnDOT paying for 60% and the local government paying
40%. In FY 2015,the program has a budgeted $4 million allocated for projects. The maximum
award for any single project is $650,000 for construction, plus 8%for construction engineering
and inspection, for a total of$702,000. The application is due July 17, 2013. Project selection will
occur in October 2013, with the funds becoming available July 1, 2014.
The City has identified two potential project areas for application consideration. The following
sections provide more information on the proposed projects.
Winnetka Avenue and Trunk Hi�hway 55
The first is the intersection of Trunk Highway (TH) 55 and Winnetka Avenue. Previous traffic
studies in the area, as well as general public comments, have identified existing operational
challenges at the intersection. A long-term geometric change is needed to fully maximize
operations at the intersection. MnDOT has no programmed geometric changes for the
intersection of Winnetka Avenue and TH 55 in its short- or long-term plan. Therefore, it is only
under the City's leadership that any improvements will be implemented.
The proposed project will modify the southbound lanes on Winnetka Avenue and TH 55 so that
the existing shared left-through lane will become a left turn only lane. A new southbound
through lane will be added and this lane will extend south to Brookview Parkway. With the
removal af the shared left-through lane for southbound traffic, an additional left turn only lane
will be added for the northbound movement. The entire center median between Harold Avenue
and Winnetka Avenue will be reconfigured as part of this project to accommodate the additional
lanes of traffic. By adding additional lanes and reconfiguring the lane configurations,the traffic
signal will no longer have to operate in split phase (which occurs when the southbound traffic
gets the green light, then northbound traffic gets the green light, but there is no overlap between
the two) and flashing yellow arrows can be implemented for off-peak operation. Improve signal
operation will aid in general intersection operation, especially during the off-peak hours.
CenterPoint Energy has notified the City that they intend to replace their gas main extending
from Winnetka Avenue at Harold Avenue north to New Hope in the next few years. The intent is
to coordinate CenterPoint Energy's work with this reconstruction project to minimize the impact
on traffic and maximize available financial resources.
The estimated cost for this project is around $1,300,000. The MnDOT agreement may provide up
to $702,000 with the balance being paid for by the City using local State Aid funds. Coordination
with CenterPoint Energy's project may aid in offsetting the City's portion of the project cost.
Country Club Drive/Douglas Drive/TH 55
The proposed project at the intersection of Country Club Drive/Douglas Drive/TH 55 will result in
Country Club becoming a cul-de-sac at Douglas Drive with a new right-on from Country Club to
westbound TH 5S. This project was developed in cooperation with the Douglas Drive project;
however, it is needed to meet existing safety and operational concerns at the intersection of
Country Club Drive and Douglas Drive.
The estimated cost for this project is $500,000. The City will be requesting$300,000 (60%of the
project cost)from MnDOT with the remaining$200,000 (40%) being paid for using the Douglas
Drive reconstruction funding sources and potentially local State Aid funds. If the project is
selected, it may be done in advance of the Douglas Drive reconstruction project to address the
existing safety and operational concerns.
Staff will bring a resolution of support before the Council on June 18.
Attachments
• Highway 55/Winnetka Avenue Improvements (1 page)
• CSAH 102 (Douglas Drive) Figure (1 page)
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
5. 2012 Pavement Management Program
Prepared By
leannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Brian Dahlberg, Engineering Technician
Summary
Members of the City Council recently held a neighborhood meeting with residents in the
Welcome Avenue, Phoenix Street and Welcome Circle area, which was rehabilitated as part of
the 2012 Pavement Management Program. At this meeting, several residents expressed concerns
related to various issues near their properties that they felt were not addressed properly. The
following summary addresses these issues, as understood by Staff, as well as a course of action
relating to#hese concerns.
1102 Welcome Avenue (Hoffman and Ro�ers)
The homeowner contacted City staff about relocating their mailbox in late September 2012. City
staff responded by coordinating with the contractor and the homeowner to relocate the mailbox
per the homeowner's request. Mailbox was relocated the following day. Currently, staff is not
aware of any outstanding issues at this property.
1220 Welcome Avenue (Wandzel)
The property owner expressed concerns about wires coming out of the ground near pedestal box
in their front yard at the end of 2012. Staff was not aware of the wires coming up through the
turf, but once notified, checked on the wires after the snow melted and contacted all three major
utility companies which resulted in the removal of the visible wires. A City approved right-of-way
permit was issued on March 22, 2013 for the burial of a CCTV service into the home. The exposed
wires were removed by Comcast on May 29, 2013.
1255 Welcome Avenue (Hunter)
• Homeowner expressed concern with proposed 1-foot bituminous patch behind
driveway apron.
• City staff inet with homeowner to discuss driveway grade issues and decided to cut
back an extra 3 feet to help driveway grade.
• City staff replaced cracked driveway apron and discussed bituminous patch
aesthetic issues:
• City staff advised CenterPoint to regrade and sod homeowner's front yard.
• Staff inet with paving contractor to discuss bituminous issues in Fall 2012;
homeowner had gone south for winter,contractor agreed to contact homeowner in
Spring 2013.
• City staff met with homeowner in May 2013 to assure him contractor will contact
him about patch.
• Homeowner notified City staff of exposed wires on their property.
• City staff contacted the proper utility company and the wires were removed.
1310 Welcome Avenue (Tenczar)
See attached memo describing discussions with Mr. Tenczar. Staff is scheduled to meet with
Mr. Tenczar on June 6, 2013, and will provide a verbal update to Council.
5705 Phoenix Street (Teitlebaum)
This property was located on the mill and overlay portion of the 2012 PMP. A section of curb was
replaced in front of the home as well as a City streetlight. The disturbed areas were sodded after
this work was completed. City staff has not heard from homeowner about any outstanding
issues.
Attachments
• Memo to Mayor Harris regarding Mr. Tenczar's Concerns Related to 2012 PMP dated
February 11, 2013 (7 pages)
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Publi+�Wo
rks Derartment
763-353-80�!763-593-3988('i�t1
08#e: Februaryr 11, 2013
To: Mayor Harris
Through: Tom Burt,City Manager
leannine Clancyr Dfrector pf Public Works
Fram: Jeff C�liver,PE, pty Engir�eer
Mark Ray, PE,Engineer �,(t.�
SubJect: Mr.Tenczars�oncerns Relatec!ta 2012 PMP
Cancems regardiag Cen#erRoint Enargy(#l}
CenterPoirxt Energy's work was dane because of the City's PMP Praject and the City had no
contractua!relatinnship(other than perrnitting)for Cente�Polnt's wark,The Clty notified
residents in the April 6,Z012 edition ofithe Cortstruction Newsletter{attached}that private utility
work woutd be aocurring and gave an arrttclpated sta�rt date of lat�Apr(I or May.
Each year CenterPoir�t communicates wtth residents via mailings and"daor hangers"negarding
their work during PMP projects."fhes�mallings include phone numbers for restdents ta call ++vith
cancerns relating to CerrterPoi�t's work. in addition,as shown in the attached�lewsl�ettter,
�ortitact infa�mation for CenterF'oint Custumer Service is provi�ded In all Gty Newsletters.
Cancerns r�ard�ng Sa�itary Fadilttes and Rtr�ise(#2,#f4)
2j The ccrntractor is required to make provisions for sanitary facilitles for crears.These facittties
were an site for ail phases of the rnrork. tf workers are no#using the facilit�es,staff encourages
anyone who sees it to call the City so the issue can be properly addressed.When thls has
vccurred in the past,the contractor's employee has been removed from the job.
4)Clty Code requires that canstruction wofk nat start befvre 7:00 am, While staff dt�es manitor
when construction beglns,residents ar�e encouraged to contact City staf�durin�canstruction with
specific cancerns, and�taff is nat aware af any nnise eomplaints received by the pc�lice
department during the 2012 PMP.When noise�compiaints are received,staff dtscusses the issue
with the contr�ctar and informs them that the residen#s have been Instructed to caU the palice
Department far fut�ure violations.
CanCerns r�garding Parking,Communk.attans and Btdding 4#3,#11,#1,4�
3}Parking,includin�construction vehicfes,is allowed on the street during nt�n-construction
hours,unless posted.City staff was not aware that Mr.Te�tczar had a special situatit�n In which
he couid nat get his truck out of the driveway,'t'he neighbor with the travei traller Mr.Tenctar
referenced did caq City staff when access was blocked ar�d the access was cleared as quickly as
passible.This occurred an at ieast twa o�ccasions.
City staff is in regular cantact with the schoo)bus companies throughout#he project and did not
receiv��ny comments regardin$concerns about schac�l bus access.Staff does work wtth the
contractor ta make sure that emergenry vehicJe access is rnaintained throughout the proJect.
11)The Construction N�wsletter is the primary rnethad that constructlon schedule informatior�is
provided#o residen#s.Sfnce the news�etter covers the entUe construction area over a two week
pertod,schedule lnformafiion is broad. if residents will expertence delays in access,water shut-
t�ffs,ar other signtftcar�t Pmpacts,a doar�tanger Is placed on affected hvmes the night be�Fare the
wark is to take place.
14)1`�e City is obligated to foAaw State public bidding laws,which inciude advertising
car�stru�ctian proj+�:ts or�llne and in majar canstnution publlcations.Corrtract+ars from ali aver the
Country,includ�ng northern Minnesota,are able to bid an the prajects.The projecC is awarded ta
#he lowest responsible bidder,
Landscaping(#5,�,#10)
5j Construction impacts ta bouleva�ds are minimized to t�e extent possible. Ht�wever,some
areas may have work that goes farther from the wrb than others.The slape of the boulevard is
done to make a smQOth transitiQn between the curb and the exlsting y��rd, and may nat be
uniform in front of a sir�gle property.
S�!f requ�sted,staff wilf ineet with the affected property own�rs ta distuss and resalve soddfng
issue�in th�sp�ing.
1t}}Staff will revtew the subject area Pn the spring. If settrement has ocxurred due to�e remova�
crf the tree,corrective m+�asures will be included on the contractor's punch list.
Mis,cellantous(#T,�,�9!,#13�
7}St�ff'w�s nat aware af a wire caming up through the turt. Clnce the snow is gone,we wil(
insp�ct it to figure out which utit'rty!s responsible and direct that the issue be resolved.
8j Staff is not aware of any issues reg��din�the use of hoses during this proj+ect.
9}Staff aiways appreciates inpwt on the newsletters. Based on resider�t input from priar projects,
the new�letters have evelved tc�meet three main needs in a relatively concise manner.First,the
newsf�tters tell residents what work has been campJeted and what 3s scheduted in the next two
weeks. 8ecaus�the newsletter comes aut every twa weeks and is for the entire construct3an
project,the scope of work and timeline is itttended to pravide a braad o�rerview of what can
be expected.'fhe daily daor hangers are intended ta provlde residents with spec�c detatled
information, if access ar servtces ta#he residence are going to be significant(y Impacted by
construcCion activ(ties,Seoond,the newsletter pravides information about wh�r the wo�k is 6eing
done. Finatfy,the newsietter pravides residents contact information if they have addittonai
questians or concerns.Staff understands that people are busy,so efforts are made ta write as
conciseiy as possible sa residents knaw wfiere to iook for certain informatlon(top ieft for what is
going on,bottom and right side#or information on wh�t,back side for contact informatian).
13)Concrete curb and gutter!s sta�tdard on City street recanstruct+on prolects because of the
averall benefits provided by Pts instaliatian.The curbs provide skructural support to the edge of
the roadway that reduces the occu�rence of settlements and edge cracking.These pavement
defects result�n moisture in the street subgrade,which resut#s in accelerated deterioration of the
roadway. Based upon the inc�ease in the lifespan of the roadway and reduced rnaintenance
costs, it is projected that payback period far curb and gutter is between 7 and ip years.
Furthermore,wlth prpper care of the roadway fopowing recanstructian with curb and gutter,
a t�ypPca�new street is expected to have a lifespan of 50 te 70 years.
V1�hile thete is vaJidity to t�ie discussion reg�rding inflltration oppartun(ties lost due the drainage
capacity af curb and gutter,there are atso storm water rvnoff cancerns resulting from streets
without curb and gutter.Studies have st�own that storm water runoff a�ainst sod and saii orr
streets with no curbing,resuits in hlgher frequency of erasion to those edges and an increase in
sediment and solid loading to vwetlands,streams,and lakes.
Financing/Assessrnents(#12j
12j The PMP specief assessrnent rates are set,based upan an estimated 28-2596 of the�I
street cost. ft is not based upon the actuat cost af any individua(street.Actua(costs can vary
signi�icantly,based an a number af fa�tors including the existing so(Is under the street.
anterest rates far assessment rates a��based on the bond sales ta finance the project.
Attachments
1
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New This Week Construction Area � � �- -° ��� �`
ConStrUCtiOn SeaSOn to Circle Down,Turners Crossroad,King Creek Rd, '' ' /� � �
begin shortly. King Hill Rd,Harold Ave,Rhode Island Ave, � ` --- �°""""� t
WelcomeAve,WelcomeCir,PhoenixSt 2012 PAVEMEN7 MANAGEMENT PROGRAM APRIL 6, 2012
2012 Pavement Mana ement Pro'ect To Be in B Ma
g � g y y
Golden Valley's 2012 Pavement Manage- removed and tem-
ment Project will focus on three different ' porarily patched with
areas in the City (see maps below) and will gravel while construc- T�"'}E TQQN�'j��Q/�QT��(v T� C�ME
reconstruct 1.9 miles of City streets to City ; tion takes place. Turnpike Rd—before, during, and after the 2011 PMP:
standards, including concrete curb and gut '
Boulevard areas -,
ter.Work by private utility companies (gas •`� -} ,�"
telephone,television, electrical), necessary , in the right-of-way ^��,', . ,��� � -
repairs to public utilities (sanitary sewer,wa- may be disturbed by - � �_ -�'
r n rm _ ,., equipment or used ,� r - ��� '�
te , a d sto sewer), and street construc • � - ::;..
tion will occur in separate phases. Work is to store construction �
,:.
expected to start in late April or May. , material.Any areas ���- � � �'�° �
' disturbed by con- April 28, 2011 June 3, 2011 October 25, 2011
What Will Be Impaeted Near My Home? , struction activities wi��
, be restored by the
The area impacted by construction activi- ', end of the project.
ties will be larger than where the existing Residents in the 2012 PMP area may have
street is.This ma include areas near the Please note that irrigation lines and buried
Y their sanitary sewer service inspected as
street, such as drivewa s and ve etation. ' pet fences (Invisible Fences) are the re-
y g sponsibility of the property owner and need part of the project.This inspection is part of
Some driveways may have a partial section to be removed from the construction area the City's ongoing Inflow and Infiltration (I/I)
before construction begins. Reduction Program.To participate in the
program, call Public Works at 763-593-8030
King Creek `'
Rd What Should I Do To to schedule an inspection. If you schedule
� � �� Glep�dA�e �;. ''��.. an inspection before May 5,you can avoid
Prepare?
During construction, parking on , the normal$250 inspection fee.
s the street may be restricted and Sewer service inspections are voluntary
King Hill Rd .� �
� �g access to your driveway de- I (unless you are selling your home).Addi-
: layed. If you are planning home tional information can be found on the City's
; improvement projects, hosting I website at www.goldenvalleymn.gov(click
" Circle Down events,or other activities that �! on "Inflow and Infiltration" in the Quick Links
X may involve a large number of :; box on the homepage).
people coming to your home,
make sure there is adequate '! Residents who live in the PMP areas will
off-street parking and consider receive construction updates like this from
c°os5�oaa s '-394 that daily construction activities the City bi-weekly.Those updates are also
may cause additional delays. ' available electronically.To get this news-
letter by email, contact us at 763-593-
If you have plants or other 3987 or pschutrop@goldenvalleymn.
�a g � Ave N Island vegetation near the street that i gov.
��e� ^ > � you do not want impacted by
de��a � Y H�,�yss �,� construction, please move them '! To learn more about the construction pro-
Ave�NTe o � �wo, before the work begins.Any ' cess and the City's commitment to provid-
� s HaroldAve plant vegetation left within the ing quality roads and infrastructure, please
Crcleme J 3 right-of-way may be adversely '��,. 90 to www.goldenvalleymn.gov/streets/
2012 PMP Streets t1efscted by construction activi- ' pmp
Phoenix St '
Where Can I Get More SCHE�ULES MAY CHANGE ON SH02T NOTICE geather, delays by
subcontractors,or other unforeseen events can cause schedule chan es.The contractor
Information? makes an effort to notify residents as soon as possible.
The City recognizes that living in a con- CHECK OOORS FOR NOTICES The contractor will routinely notify you about
struction zone sometimes causes a bit upcoming work, particularly if the work will make your driveway inaccessible for most or
of stress and frustration. It's like going to Part of a day(you will be able to get back into your driveway each evening). Please check
the dentist—City roads and infrastructure all of the doors around your house for written notices of upcoming work.
require regular maintenance and repair, CONSTt2UCTION QUESTIONS At the construction site, please direct all
even though the work can cause some project-related questions to City staff. For other questions,call Public Works at 763-593-
discomfort while taking place. 8030. If you would prefer to have Construction News emailed to you, contact Pat
To stay informed about the construction Schutrop at 763-593-3987 or pschutrop@goldenvalleymn.gov to get on the list.
process and learn more about the City's
commitment to providing quality roads f2ECYCLING Recycling should be picked up as scheduled. Please continue to have
and infrastructure, go to your recycling curbside by 7 am on Fridays of your service week.The recycling contractor
www.goldenvalleymn.gov/streets/pmp/. will collect recycling in street reconstruction areas on schedule. Please continue to report
all missed pick-ups to Allied Waste at 952-941-5174.
• � � � , . � � � � � . � , PROJECT
- NEWSLETTE2S
��,r
. . . •.� . .. .- . - ..
� ��� €ri�E, }G�. __ , ,� , ��. �_ � , �� �_" _ �,� ,� During construction, Construction
y�� ', � � t� ��� :o , �. _ n�.. .- . _ .. News will be printed biweekly.The
���3� w �.',��� �{ `-; ;, :e�. .� .. . . .. .- .� ` newsletter will include updates on
r�u;� ��-�. .�� .�� ,��- . _ - _
'- er t o Y:E°�' a'cc, s ° • ~ s :i' . �s •c - •• construction scheduling, phone
. � � , numbers of contact persons,
, _ _ � _ � �. . � �_ �.� _ �_�_ and other information that may
, . ;� . � �_�� � �� _ _�� be useful to you.To get this
- - -. , - . - ...-. newsletter by email, contact us
' • ' • • " •" "'' - • I� • •. at 763-593-3987 or pschutrop@
• . • - . - • ••
' •• � ' • -•' •' goldenvalleymn.gov.
.- . . . • :� � -. . . . . .- .
, TIPS £� ANSWE2S www.goldenvalleymn.gov/streets/pmp/
_�'� If you're wondering about various construction practices, or if you're looking for information about things like taking care of
your new driveway or sod, go to the City website and check out the PMPs Tips&Answers page. If you don't find answers
there, contact Public Works at 763-593-8030.
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New This Week Construction Area � ` � ��
E
W21COm2 Ave and Full Reconstruction:Circle Down,Turners Cross- � � � ��� ��
Phoenix ready for road,King Creek Rd, King Hill Rd,Harold Ave, �
curb and gutter. Rhode Island Ave,Welcome Ave,Phoenix St
MillandOverlay:WelcomeCir 2012 PAVEMENT MANAGEMENT PROGRAM AUGUST 24, 2012
Curb and Gutter in Welcome & Phoenix .-- . .
Area Subcut on Harold Continuin Tips For Maintaining
� g New Sod:
Subcut work will continue on Harold Ave for Residents will be able to park on the street
a few more weeks leading to daily road clo- in front of homes during non-construction Help maintain your new sod by following
sures. Residences will receive a construc- hours, but should check for posted no these simple guidelines:
tion notice in advance of any access delays parking signs prior to parking.
to their property. Please check doors for • Sod requires about two inches of water
construction notices daily. Boulevard grading is complete on Circle per week until the roots take hold. Test
Down and Turners Crossroad. In the com- for established roots by attempting to
On Welcome Ave and Phoenix St all of the ing weeks the topsoil will be spread and pull up an edge of the sod. If it pulls up
utility work has been completed and the sod installed (see article on sod mainte- easily, give it more time and continue
subcut and preparation for curb and gut- nance tips). In King Creek and King Hill City watering at least two inches per week.
ter is almost done. Curb and gutter(see the contractor will be removing all of the If the sod edge does not come up,the
article)will be installed by the end of next sod that was installed previously and did roots have taken hold.
week,weather permitting. Once the curb not meet contract specifications. New sod • Once the roots are established,water
and gutter has been installed, residents will will be installed and a warranty period will about one inch per week,which is the
not have access to their driveway for up to begin once the sod is accepted by the City, minimum amount needed to keep a
seven days. Please do not drive on the new (see article on sod warranty).o lawn healthy and thriving.
concrete. • Don't mow new sod until the roots
Why Instal I Curb And Gutter1 are established Cut it at the highest
. mower setting.The grass can then
Concrete curb and gutter pro- gradually be cut to the desired length.
vides superior drainage as well � ` '� Grass, however, is healthiest when it's
as a structural edge to support '"._�° �� ,��� at a minimum of three inches tall. Do
the roadway—two key advantag- '� ` �T.> not cut grass shorter than three inches
es over rolled bituminous curbs . a� for at least the first year.
or no curb at all. r � ,:. • Fertilizing should not be necessary
Moisture collecting on the street "i� �-�`"'�Y until next spring.
,�_..- �.
and in its subgrade is a primary
cause of premature street failure. Y�` Sod Instal I Warranty
Concrete curb and gutter: -
The contractor is responsible for main-
• collects water and transports it Golden Valley's streams and ponds. taining new sod for the first 30 days
to storm pipes, providing superior drainage
following rainfall and snow melt.Without �Nithout the structural support provided after installation. The warranty primar-
curb and gutter,the water would go into by curb and gutter, pavement distress ily covers the sod if it fails to become
the roadside subgrade or run along the (settlements, edge cracking, and alligator established. If the sod was mowed too
boulevard. cracking)will appear along the edge of a short or damaged by non-construction
roadway much sooner, ultimately resulting project activities,then it is not covered
• helps the contractor control the street in the premature failure of the street and by the warranty.
grade to reduce the formation of low spots increased maintenance costs. After the warranty period, sod watering
("bird baths") along the edge of the road. and maintenance is the res onsibilit of
Golden Valley is committed to building and p y
• helps collect sediment from the street maintaining quality streets. In general, con- the homeowner.
(eg, sand)that can later be cleaned up crete curb and gutter will extend the life of a For sod maintenance tips, go to www.
through routine street sweeping. Such new street by approximately 25 percent and goldenvalleymn.gov/streets/pmp/tips-
maintenance efforts help improve the qual- will significantly reduce long-term mainte- answers.php.
ity of water that runs off the streets and into nance costs.
Want More Info? SCHEDULES MAY CHANGE ON SH02T NOTICE Weather, delays by
subcontractors, or other unforeseen events can cause schedule changes.The contractor
Remember seeing an interesting article makes an effort to notify residents as soon as possible.
in an old edition of Construction News,
but can't remember where the paper CNECK 00025 FOR NOTICES The contractor will routinely notify you about
copy is? upcoming work, particularly if the work will make your driveway inaccessible for most or
part of a day (you will be able to get back into your driveway each evening). Please check
Published editions of Construction all of the doors around your house for written notices of upcoming work.
News are available anytime online at
www.goldenvalleymn.gov/streets/pmp/ CONSTRUCTION QUESTIONS At the construction site, please direct all
property-owners.php. project-related questions to City staff. For other questions, call Public Works at 763-593-
If you want to learn more about the 8030. If you would prefer to have Construction News emailed to you,contact Pat
construction process, the City web- Schutrop at 763-593-3987 or pschutrop@goldenvalleymn.gov to get on the list.
site also defines construction terms,
answers frequently asked questions, QECYCLI NG Recycling should be picked up as scheduled. Please continue to have
and provides helpful coping tips. Go to Your recycling curbside by 7 am on Fridays of your service week.The recycling contractor
www.goldenvalleymn.gov/streets/pmp/ will collect recycling in street reconstruction areas on schedule. Please continue to report
tips-answers.php.o all missed pick-ups to Allied Waste at 952-941-5174.
• � � � �. . � � � � � . � � . � PROJECT
• . • = � NEWSLETTERS
. . . • •.i . .. .- ..
�. ,_ � , � � . � ��, �_ ��, �� �_ �� During construction, Construction
- • - . - . • ;� . . . .�.. .- .. News will be printed biweekly.The
. . . - . • :�-. . . . .. .- .. newsletter will include updates on
� ' • • ' � • •. ' �� • e• �- !• construction scheduling. phone
_ ,� � . numbers of contact persons,
� . _ � ,. � �_ .� . �.�, and other information that may
, . ;� . � �_�� � �� . _�� . be useful to you.To get this
-. . - . - . ...-. newsletter by email, contact us
' • ' • • " •" '"• - • • • ,� . at 763-593-3987 Or pSChutrOp@
• . • - . • ••
•- • � -•' •' goldenvalleymn.gov.
.- . . . • :� � -. . . . . .- .
TIPS £� ANSWEQS www.goldenvalleymn.gov/streets/pmp/
_ '!J�� If you're wondering about various construction practices, or if you're looking for information about things like taking care of
� your new driveway or sod, go to the City website and check out the PMPs Tips&Answers page. If you don't find answers
there, contact Public Works at 763-593-8030.
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763-593-8030 J 763-593-3988(fax)
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
5. A. Paisley Lane Concrete Curb and Gutter
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Brian Dahlberg, Engineering Technician
Summary
Staff received a complaint pertaining to a section of concrete curb and gutter in front of a
resident's house on Paisley Lane that was part of the 2010 Pavement Management Program.
Please refer to the attached letter from the City Engineer to the resident addressing the issue.
Attachments
• Letter to Leona Karsh, dated May 9, 2013, regarding curb and gutter degradation on Paisley
Lane (2 pages)
• Photos of curb and gutter on Paisley Lane (3 pages)
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May 9, 2013
leona Karsh
205 Paisley Lane
Goiden VaNey, MN 55422
Subject: Curb and Gutter peg�adatian on Paisley Lane
Dear Ms. Karsh:
Yaur recent concerns regarding the degradation af the concrete curb and gutter an
Paisley Lane adjacent to yaur home was forwrarded to the Public Warks Department to be
addressed.As you know, Paisiey tane was reconstructed as part af the 2010 Pavernent
Management Pro$rarn (PMP}. Because the deteriorating curb and gutter is relatively new,
Public Works staff shares your cancerns regarding its condition this spring.
Several members af the Pubtic Works staff and t have reviewed the photographs you sent
and inspected the curb. Based upon this review, it has been determined that the finished
surface of the concrete is flaking or peeling,This defe�t is commonly referred to as
scaling,which can occur in freezeJthaw environments I+ke we have in Minnespta.There
are a number of possible causes far scaling,with the most cammon being inadequate air-
entrainment of the concrete to protect it from the freeze/thaw cycle.Air entrainrnent is
achieved via an additive to.the concrete mixture that holds air and helps pratect the fine
particles from the temperature extremes.A check af the cancrete curb and gutter
throughout the 2010 PMP has shown that the only scaling issue that fs occurring is on
Paisley Lane.
The concrete scaiing on Paisley Lane is considered to be light,which is limited to the
surt'ace, and is not considered to be a stru�tural defect.Staff has evaluated the possibie
removaf and repiacement of the curb, and determined that remova!would be very
obtrusive to the adjacent properties, including the likely remava!af the irrigation system
and b(ackage of your driveway for approximateiy ane week. In additian, partial remaval
r�f the street pavement in front of the curb wauld be required.The resulting pavement
patch would result in an increased likelihood of premature pavement degradation in the
future. Based upon these factflrs, it was determined that the appropriate course of action
is to leave the curb in place until it either degrades to a more serious conditian,or future
street maintenance efforts occur on Paisley Lane.Staff wilt monitor the situation
� . �. °� ���'; :6?-59;-�1�?� "lE��-5S'3-s*�F,�
thraughout the year to deterrnine if the condition has worsened to the point where other
actions are required.
it is our understanding that there will be discussion regarding the curb and gutter in front
of your home on Paistey Lane at the lune 11,2013, CouncilJManger meeting.This
meeting is a work session where pubi�c input is typically nat taken,but yau are welcome
to attend the me�ting to li5ten to the discussion between the City Counc'rl and Staff.
Please feel free to t me if you have any questions regarding this matter.
Sincerely
�
1 dliver, PE
City Engineer
C: Tom Burt,City Manager
leannine Clancy, Directar of Public Works
Bert Tracy, Public Works Maintenance Manager
Mark Ray,Street Maintenance Supervisor
Brian pahiberg, Engineering Technician
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Public Works Department
763-593-8030/763-593-3988(fax)
Executive Summary
Golden Valley Council/Manager Meeting
lune 11, 2013
Agenda Item
6. Low Maintenance Mowing Proposal within City Parks Update
Prepared By
Jeannine Clancy, Director of Public Works
AI Lundstrom, Park Maintenance Supervisor
Summary
In March 2012, staff presented a plan to reduce the amount of resources spent maintaining
select open space areas in the community. The reason for the plan to reduce its maintenance
operations in certain locations of the park system is as follows:
1. Over the years, new facilities, including but not limited to the Isaacson Ball Field Complex
(6.31 acres) have been added to the system with no additional staff resources to maintain
these facilities.
2. Certain passive recreation areas of the park system are maintained as active recreation
spaces. Some of these areas are a challenge to mow because of steep slopes. Maintaining
these areas in more of a natural state will result in less erosion issues and damage to
equipment, and can add an interesting aesthetic to the park.
Based on the direction of the City Council and meetings with the Environmental, Planning, and
Open Space and Recreation Commissions in 2012, staff reduced the size of the sample areas and
provided an open house in April of 2013 to introduce the plan to residents adjacent to the three
proposed locations.
The open house was held and a total of three people attended in addition to staff, Staff started
the low maintenance mowing program around the last week of May in the three locations
identified,
Staff was directed to place this item on the Council/Manager meeting agenda for an update.
Attachments
• Executive Summary, Golden Valley Council/Manager Meeting, Turf Proposal, March 13, 2012
(2 pages)
• Council/Manager Meeting Minutes, March 13, 2012, Page 2 (1 page)
• Letter to residents dated March 19, 2013, announcing an Open House for comments
regarding the Low Maintenance Mowing Proposal (4 pages�
�.-Z�� U�
�� ��
��, � Public Works Department
�� - - - -
763 593 8030 l 763 593 3988(fax)
,� ��,. � , _. � _ , .r_
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Executive Summary
Golden Valley Council/Manager Meeting
March 13, 2012
Agenda item
5. Turf Management Proposa(
Prepared By
Jeannine Clancy, Director of Public Works
Allan Lundstrom, Parks Maintenance Supervisor
Summary
Staff has assessed the new Isaacson Ball Field Complex in addition to Golden Valley's existing park
turf management areas and has developed the following recommendations:
1. Develop a plan to mow, irrigate, fertilize and provide herbicide treatment as necessary
for the new Isaacson Ball Field Complex on Sandburg Lane (6.31 acres).
2. Consider reducing the weekly mowing schedule in various non-active recreational
areas of the City's park open space system that do not meet recreational
programming needs and are difficult to manage due to grade and access (4.5 acres).
Management of the new Isaacson Ball Field Complex will require significant additional staff time
and resources to maintain the facility. Several similar landscape maintenance projects have been
added to the Public Works Department's workload over recent years while realizing a reduction
in staff resources at the same time. Therefore, staff is recommending eliminating high
maintenance turf management in various park locations to offset the increases while at the same
time naturalizing areas of the parks system that are not used as active recreational spaces.
Staff has identified a few locations to consider eliminating regular weekly mowing and allowing
the turf to grow to a natural status. Many areas within the park system are not used on a day-to-
day basis for park programming or active recreation due their grade, access and location. Staff
recommends ceasing or minimizing the weekly mowing of these areas and let them naturalize.
Evaluating and minimizing higher turf management practices can have economic and
environmental benefits as well. The economic benefits include Iowering fuel costs, extending the
life span of equipment and offsetting the need to increase staff levels. Environmentat benefits
include lower fuel emissions, stabilizing soils on slopes, reducing erosion and providing additional
wildlife habitat.
Staff will work with a professional native vegetation management company to monitor these
locations and request management recommendations as necessary. Staff anticipates the grasses
in these areas would grow from an average of 1 to 3 feet depending upon the dominant grass
type. Beneficial volunteer native trees, shrubs and grasses would be evaluated and encouraged to
grow while noxious plants would be controlled on an as needed basis.
Staff presented this plan to a joint meeting of the Environmental Commission and Open Space
and Recreation Commission on February 27, 2012. The Environmental Commission adopted the
following motion:
A motion to endorse the adoption of the proposed turf managemenr plan as presented by
staff, was moved by Baker and seconded by Hil(. The motion carried unanimously.
The Open Space and Recreation Commission adopted the following motion:
MOVED by Piper and seconded by Cornelius to accept the concept of promoting natural
growth in our city parks while encouraging consultarion and communication with the
neighbors and the youth athletic associations. Motion carried unanimously.
If staff is directed to move forward with the turf management proposal, a communications plan
would be developed that would include letters to surrounding neighbors, ne+ghborhood
meetings, web site information and City newsletter articles._
Attachments
• Isaacson Ball Field Complex Map (1 page)
• Recommended Turf Management Reduction Areas at Scheid Park, North Wesley Park,
Glenview Park, near Brookview Tennis Courts, and Briarwood Nature Area (5 pages)
Council/Manager Meeting Minutes
March 13, 2012 — Page 2
Bottineau Transitway Informational Meeting
Tom Burt stated that he has not heard consensus on whether or not the Council wants to
hold an informational meeting to hear resident comments concerning the Bottin�au
Transitway project.
The Council discussed having a meeting for residents to express their views. After
discussion, Tam Burt said he would ask Hennepin County for a letter indicating if the
project would go forward if there is one dissenting community. The Council also asked that
an article be put in the City newsletter to let people know the status and timeline for county
consideration of the transitway.
Turf Management Proposal
Jeannine Clancy explained that staff has evaluated turf management areas in several
parks and open spaces and is recommending that the mowing schedule be reduced in
various passive recreational areas located within the City's park system. She added that
the Environmental Commission and Open Space and Recreation Commission have also
reviewed this proposal.
AI Lundstrom reviewed maps of several parks and nature areas and discussed the areas
where reduced turf management is recommended.
Council Member Pentel expressed concern about the fairness of allowing the City to have
areas of un-mowed grass when it is difficult for residents to plant native grasses on their
property. She said she feels this proposal could be problematic and suggested that there
be significant outreach to the residents. Lundstrom agreed that a communication plan and
public process should be developed. He also noted that the proposal could start on a
smaller scale.
After discussion, the consensus was to have staff talk to people who would be affected by
this proposed change and to consider starting the turf management proposal on a small
scale, then report back to the Council.
Goal Setting Follow-up (continued)
Tom Burt explained that the information from workshops held on January 21 and February
15 has been organized into three groups: Community Connections, Cooperative
Agreements for Service, and Infrastructure Improvements.
The Council reviewed and discussed several of their goals that were discussed at their
previous workshops. They would also like to see reports from staff updating them on
neighborhood watch groups and the housing maintenance program.
Council Training
Council Member Scanlon suggested that the Council have a training session on Planning
items including: the Comprehensive Plan, zoning, the role of the Planning Commission
and Council and the Council's authority in land use matters. There was also discussion
regarding training that would help explain the Plan B form of Government and the
relationship it sets forth befinreen the Council and City Manager.
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�r�"'.�Ra -p�
� Minimize maintenance from weekly mowing to 3 or 4 times per year �� �. � ���!�� �`--a�,��.yf�,-, _^ '
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Pnnt Date:2/27/2013
Souroes:
�-(�y? � � Hennepin Counry Surveyors O�ce for
t f i '�'� S c h e�d Pa r k Property Lines(2013).
Markhurd for 2-Foot Contours(2008). e
0 75 150 300
Disclaimer: This is not a legal certificate of survey. Feec
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Pnnt Date:2/27/2013
Sources:
yy7 Hennepin County Surveyors Office for
��1�!t i � Pro erf Lines 2013.
� Wesley Park Ma�hurdfor2FootContours(2008).
0 50 �00 200 e
Disclaimer: This is not a legal certificate of survey. Feec
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1.30 Acres r� ��
-� _ e`r�r,
Pnnt Date:2/27/2013
' Sources:
, - I e nv�ew Te r ra c e Hennepin County Surveyors O�ce for
�� t�� Property Lines(2013).
Pa rk Markhurd for 2-Foot Contours(2008) e
� 5� ,�� 2��
Disclaimec This is not a legal certificate of survey. Feec
March 19, 2013
<Taxpayer>
<Address>
<City State Zip>
Subject: Public Informational Open House '
Low Maintenance Mowing Areas in Three City Parks
Dear<Taxpayer>:
In an effort to better manage its resources and help improve the environment, City siaff is proposing
to reduce the mowing frequency in small areas within three City parks: Glenview Terrace, Scheid,
and Wesley. Please see the attached maps for reference. The proposed areas were identi#ied based
on mowing challenges(steep slopes,erosion, and equipment repair), recreational usage, and visibility.
Staff proposes to reduce the rnowing frequency in these areas from weekly to about three or four times
per year during the 2013 growing season and will monitor the vegetation growth throughout the year.
If successful,the new mowing strategy wouid allow the City to reduce maintenance costs, reallocate
resources, and improve pfant diversity in the parks. The City will be holding a Public Informational Open
House meeting on Thursday, April 4,from 5 pm to 7 pm with brief presentations by City staff at 5;00 pm
and 6:00 pm.The public is welcome to attend the open house and provide verbal and written comments
to staff.
We look forward to seeing you at the meeting on April 4, 2013. 1f you have any questions before the
meeting, please feel free to call me at 763-593�8046.
Sincerely,
/-G r'(_. ���r ,,��''
AI Lundstrom
Park Maintenance Supervisor
Enclosures
C: Golden Valley City Council
Environmental Commission
Open Space& Recreation Commission
Tom Burt,City Manager
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Rick Jacobson, Park and Recreation Director
Eric Eckman, Public Works Specialist
G:\Park Maintenance\TurfMaintenance�Open House Letter.doa
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763-593 8003/763-593-8109(fax)
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
7. Strengthen Housing Maintenance Code
Prepared By
Thomas Burt, City Manager
Summary
Council Member Scanlon requested this item be placed on the agenda.
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Cifiy Adminis#ration/Council
763-593-8003/763 593 8109(f�x)
Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
8. Board/Commission Vacancies
Prepared By
Thomas Burt, City Manager
Summary
Staff will provide an updated list of board/commission vacancies and a list of applicants available
to fill them. The list will be distributed at the Council/Manager meeting.
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763-593-8003/763-593-8109(fax)
Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
9. Availability of Council/Manager Meeting Audio Recordings Online
Prepared By
Thomas Burt, City Manager
Summary
Council Member Scanlon requested this item be placed on the agenda.
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City Administration/Council
763-593-8003/763-593-8109(fax)
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
10. Role of City in Beyond the Yellow Ribbon Campaign
Prepared By
Thomas Burt, City Manager
Summary
Mayor Harris requested this item be placed on the agenda.
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City Administration/Council
763-593-8003/7G3-593-8109(fax}
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Executive Summary
Golden Valley Council/Manager Meeting
June 11, 2013
Agenda Item
11. Reciting the Pledge of Allegiance at Council Meetings
Prepared By
Thomas Burt, City Manager
Summary
Council Member Schmidgall requested this item be placed on the agenda.