07-03-2013 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
July 3, 2013 - 1:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes—June 5, 2013
3. Tri -City Council Minutes for May 23, 2013 Meeting
4. Minneapolis Negotiations (Scott Harder)
5. Recent Storms and Communications (Burt)
6. 2014-2018 CIP Projects (Virnig)
7. Update —County Road 9 Trunk Watermain Project (Mathisen)
8. Other Business
9. Adjournment
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2
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of June 5, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:32 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Dave Lemke, Utilities Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of May 1, 2013 Meeting
MOVED by McDonald, seconded by Norris to approve the minutes of the May 1, 2013 meeting as
presented. Motion carried.
May 23, 2013 Tri -City Council Meeting — Recap
Barr Engineering Co. presented an update on the feasibility of an emergency backup water supply
plan to the Crystal, New Hope and Golden Valley city councils. The three city councils agreed to
move ahead with the project and to consider adoption of a resolution at their council meetings. The
councils wanted the resolution modified to include development of a finance plan.
The commissioners discussed the revised resolution and Norris agreed to modify #3 in the
resolution to clarify the JWC will present the recommended financing plan to a Tri -City Council
meeting later in 2013.
The goal for the fall Tri -City Council meeting will be to discuss the water rates and the financing
plan. Clancy will ask Scott Harder to monitor the Minneapolis progress on the rate study.
The TAC will determine who will prepare the plans and specifications for the project, and who will
develop the request for proposals for the emergency water supply plan.
Update on County Road 9 Trunk Watermain Proiect
Progress on the project is slow and is yet in the design stage.
I:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\06-05-131WC Minutes.doc
Joint Water Commission
June 5, 2013
Page 2 of 3
Resolution 13-04 Adopting the 2014-2018 Capital Projects for the Golden Valley -Crystal -New
Hope Joint Water Commission
Commissioner Norris introduced the following resolution and moved its adoption:
RESOLUTION 13-04
RESOLUTION ADOPTING THE 2014-2018 CAPITAL PROJECTS
FOR THE GOLDEN VALLEY -CRYSTAL -NEW HOPE JOINT WATER COMMISSION
The motion for the adoption of the foregoing resolution noted on Scheduled A was seconded by
Commissioner McDonald and upon a vote being taken thereon, the following voted in favor
thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon
said resolution was declared duly passed and adopted, signed by the Chair and his signature
attested by the Vice Chair.
Resolution 13-04 Adopting the 2014 General Fund Budget of the Joint Water Commission
Commissioner Norris introduced the following resolution and moved its adoption of the 2014
budget total of $8,460,671 (assuming a 3% increase in rates):
RESOLUTION 13-04
RESOLUTION OF THE JOINT WATER COMMISSION
ADOPTING THE 2014 GENERAL FUND BUDGET
The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald
and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and
Norris; and the following voted against the same: none, whereupon said resolution was declared
duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair.
Golden Valley Pump Station Generator Exhaust Upgrade
The US Environmental Protection Agency (EPA) has updated its rules and new source performance
standards. Due to the number of hours used by the JWC generator, the new EPA standards apply
and the generator exhaust system is required to be upgraded. Quotes were received from Zeigler
Power Systems ($39,996) and Titan Energy Systems ($30,493).
MOVED by Norris and seconded by McDonald to award the Golden Valley Pump Station Generator
Exhaust Upgrade to Titan Energy Systems in the amount of $30,493. Motion carried.
Golden Valley Pump Station Generator Maintenance
Quotes were received from Zeigler Power Systems ($28,200) and Titan Energy Systems ($15,947)
for a three-year contract for generator maintenance and monitoring.
MOVED by Norris and seconded by McDonald to award the Golden Valley Pump Station Generator
Maintenance to Titan Energy Systems in the amount of $15,947. Motion carried.
I:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\06-05-13 JWC Minutes.doc
Joint Water Commission
June 5, 2013
Page 3 of 3
Other Business
Water Meter Improvement Project Update: Magney Construction installed the pipe at the reservoir
and is currently working on pressure testing. KLM Engineering, Inc. inspected the north and south
tanks and verbally said the tanks were exceptionally clean. The official results will be sent by the
end of the week. Minneapolis is scheduled to install the 48 -inch watermain later this week. The
reservoir should be back online shortly.
Next Meeting
The next scheduled meeting is July 3, 2013 at 1:30 pm.
Adiournment
Chair Burt adjourned the meeting at 2:22 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
I:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\06-05-13 JWC Minutes.doc
Tri -City Council Meeting Minutes
Lk]
Thursday, May 23, 2013
CALL TO ORDER
Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City
Charter, the Tri -City Council meeting was held at 6:32 p.m. on Thursday, May 23, 2013 in
the Council Chambers at the City of New Hope City Hall, 4401 Xylon Avenue North in New
Hope, Minnesota. New Hope Mayor Kathi Hemken opened the meeting with introductions
and turned the meeting over to Bonnie Morey, meeting facilitator.
ATTENDANCE
Golden Valley Recording Secretary Pat Schutrop recorded the attendance as follows:
CRYSTAL COUNCIL
Jim Adams, Mayor
Laura Libby, Council Member
Julie Deshler, Council Member
Joe Selton, Council Member
Mark Hoffmann, Council Member
John Budziszewski, Council Member
Casey Peak, Council Member
CRYSTAL STAFF: Anne Norris, City Manager
Tom Mathisen, Director of Public Works
Randy Kloepper, Water Superintendent
NEW HOPE COUNCIL:
NEW HOPE STAFF
Kathi Hemken, Mayor
John Elder, Council Member
Eric Lammle, Council Member
Dan Stauner, Council Member
Andy Hoffe, Council Member
Kirk McDonald, City Manager
Guy Johnson, Director of Public Works
Bernie Weber, Utilities Supervisor
GOLDEN VALLEY COUNCIL: Shep Harris, Mayor
DeDe Scanlon, Council Member
Paula Pentel, Council Member
Steve Schmidgall, Council Member
Joanie Clausen, Council Member
GOLDEN VALLEY STAFF: Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Sue Virnig, Finance Director
Dave Lemke, Utilities Supervisor
Pat Schutrop, Recording Secretary
OTHERS: Bernie Bullert, Minneapolis Director, Water Treatment and
Distribution Services
Glen Gerads, Assistant Director, Minneapolis Water
Treatment and Distribution Services
Bonnie Morey, SEH, Inc., Facilitator
Brian LeMon, Barr Engineering Company
Tri -City Council Meeting Minutes
May 23, 2013
Page 2
AGENDA
The City Councils and staff of Crystal, Golden Valley, and New Hope heard a presentation
and discussed the following:
1. Update on the Feasibility of Backup Water Supply
a. Discuss and Develop Consensus on Direction
2. DNR Drought Monitoring Information
Bonnie Morey summarized the direction given by the City Councils at the May 7, 2012 Tri -
City Council meeting, reviewed the agenda and the expected outcome for city councils to
consider acting on the proposed resolution accepting emergency water supply preliminary
design and feasibility study; directing staff to proceed with implementation.
A backup water supply is required as part of the Joint Water Commission's (JWC)
comprehensive plan. Brian LeMon from Barr Engineering Co. presented a review of their
findings on potential risks that could affect delivery of water from Minneapolis, an update on
the emergency supply work since the May 7, 2012 Tri -City Council meeting, and direction
for next steps on the emergency supply plan.
Prior to 2012, the JWC technical advisory committee (TAC) was working out the regulatory
requirements to allow use of the existing New Hope well. Barr also performed a water
interaction study to determine impacts of adding unsoftened groundwater to the current
softened Minneapolis water system. In 2012, the Tri -City Councils directed Barr Engineering
Co. to prepare a feasibility study for an emergency water supply by building three wells and
activating the New Hope well. Barr estimates the cost to be $4.4 to $4.7 million for
development of the emergency water supply.
The current plan includes complete preparation of the New Hope well for emergency use. It
assumes the new wells will be located in the Prairie du Chien aquifer. Council members
expressed concern about the drawdown from the wells and how that will affect private well
usage. LeMon did not think the drawdown from the wells would substantially affect the
private well users. However, if the emergency supply should dry up any private wells, the
JWC is regulated under an appropriation permit and the Minnesota Department of Natural
Resources (DNR) would work with the JWC to narrow down the identity of the well(s) and
likely ask the JWC to mitigate the impact of the wells.
LeMon discussed the risks to residents and businesses if the current supply is interrupted.
JWC purchases its water from Minneapolis and Minneapolis currently does not have a
backup water supply, but is in the planning stages now for an alternative supply.
Barr staff reviewed the Minnesota Pollution Control Agency's contaminants database and
identified two contamination plumes near the proposed wells; Joslyn Manufacturing and
Supply and Honeywell plume in Golden Valley. However, it was determined that the risk is
minimal to the area where the wells will potentially be drilled.
Tom Mathisen discussed the DNR's drought monitoring information that supports the
importance for communities to have a backup water supply plan in place. He discussed his
past participation with the Community Water Suppliers and the bureaucratic delays that can
occur if an emergency situation should arise.
Tri -City Council Meeting Minutes
May 23, 2013
Page 3
Staff from the three cities provided input in the location of the alternatives. The three
emergency supply well sites selected are capable of delivering 5.5 to 6.8 mgd to the JWC
water system when combined with the New Hope well. All sites investigated are equal in
proximity to the reservoir, anticipated to meet Minnesota Well Code requirements and
setbacks, and close in cost.
Bernie Bullert stated Minneapolis supports the JWC having its own backup water supply
and updated the councils on the Minneapolis backup water supply process. Minneapolis did
conduct a preliminary study and found that drilling wells is feasible. The study was
presented to the Public Works Committee for discussion and support. The Minneapolis Park
and Recreation Board was approached to help identify property where the wells could be
drilled. The study was presented to the Capital Committee in April and the first phase is
proposed in the 2014 budget. Cost estimates will not be determined until the well sites are
identified. Bullert estimated by August or September he would know how the process is
moving. He estimates a minimum of 10 years before approval. Funding sources are being
investigated by Minneapolis through discussions with State Legislature and the Corps of
Engineers. Minneapolis intends to drill enough wells to supply water to all of its customers.
Financing options for the JWC wells were not discussed in detail. It may be possible to fund
the wells through bonding. The JWC CIP budget includes $450,000 annually over the next
five years to move ahead for the wells. If cities can finance the program through bonding
over 10 to 15 years, payments may be funded from the JWC CIP budget at an amount
lower than currently budgeted.
After a 10 -minute caucus, the following outcomes were reported for each city:
• New Hope is in favor of the project and will consider the resolution at the next City
Council meeting. Mayor Hemken proposed language changes to the resolution to
include a finance plan.
• Crystal is in favor of the project and will consider the resolution at its next council
meeting. Crystal also discussed that individual cities consider having their own
finance plan.
• Golden Valley is in favor of the project and working with the other two cities in
developing a finance plan.
The JWC will work on the wording of the resolution and redistribute to the cities. The three
cities will adopt the resolution before the three city councils meet again, tentatively, in the
fall of 2013.
OTHER BUSINESS
Mayor Harris extended appreciation to all the communities for their involvement in the
Memorial Day event that went very well.
ADJOURNMENT
Mayor Hemken adjourned the meeting at 7:55 p.m.
Respectfully submitted:
J�e L�a'2
P4 Schutrop, Recording Se retary
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