The URL can be used to link to this page

07-16-13 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 78Q0 Golden Valley Road Council Chamber July 16, 2013 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - May 7, 2013 2-10 B. Approval of Check Register 11 C. Minutes of Boards and Commissions: 1. Human Services Fund - June 10, 2013 12-13 D. Board/Gommission Appointments 14 E. Authorization to Sign Renewal Agreement with Steve Tokle Inspections Inc. for 15-17 Electrical Inspection Services F. Approval of Requests for Beer and/or Wine at Brookview Park 18-19 G. Approval of Amendment to Employee Handbook - Section 7.10 13-65 20-21 H. Acceptance of Donation of Memorial Bench - Brookview Golf Course from Family of 22-23 Don Scheunemann 13-66 I. Establishing Compliance with Reimbursement Bond Regulations under Internal 24-27 Revenue Code for Financing the City's 2015 Pavement Management Program 13-67 J. 2015 Pavement Management Program: 28-42 1. Call for Feasibility Study 13-68 2. Authorization to Sign Agreement with SEH 4. PUBUC HEARINGS 7 PM 5. OLD BUSINESS 6. NEW BUSINESS A. Announcements of Meetings B. Mayor and Council Communications 7. ADJOURNMENT Regular Meeting of the City Council May 7, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valfey Road in said City on May 7, 2013 at 6:30 pm. The follawing members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall; Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Receipt of 2012 Police Qepartment Annual Report Stacy Carlson, Police Chief, presented the Annual Report and answered questions from the CounciL Approval of Aqenda MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the agenda of May 7, 2013 as submitted. Approval of Consent Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of May 7, 2013 as amended: removal of Authorization to Sign Agreement with Hennepin County for Cost Participation in Feasibility Study and SRF to Prepare Bikeway Feasibility Study; and Douglas Drive (Medicine Lake Road to TH 55): Authorization to Sign Agreement with MnDOT for Federal Participation in Right-of-Way Acquisition, Authorization to Purchase 1435, 1605 and 2300 Douglas Drive and 6300 Winsdale Street and 6300 Phoenix Street, and Authorization to Sign Agreement with Wilson Development Services LLC for Residential Acquisition and Relocation Services. *Approval of Minutes - Citv Council Meetinq - March 5, 2013 and Council/Manaqer Meetinq - March 12, 2013 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of March 5, 2013 and Council/Manager Meeting minutes of March 12, 2013 as submitted. *Approval of Check Reqister MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the payment of the City and Housing and Redevelopment Authority bills as submitted. Regular Meeting of the City Council May 7, 2013 Page 2 *Fireworks Permit -Americana Fireworks Displav Companv for Golden Vallev Davs Art& Music Festival MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the fireworks display permit for Americana Fireworks Display Company to discharge aerial fireworks at the Golden Valley Days Art & Music Festival on Saturday, May 18, 2p13, or on the rain date of Sunday, May 19, 2013. *Fireworks Permit - Pvrotechnic Displav, Inc. for Golden Vallev Fire Relief Association Street Dance MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the fireworks display permit for Pyrotechnic Display, Inc. to discharge aerial fireworks at the Breck School baseball fields for the Golden Valley Fire Relief Association Street Dance on Saturday, June 22, 2013, with a rain date of Sunday, June 23, 2013. *Temporarv Nonintoxicatinq Malt Liquor On-Sale Special Event Permit - Chester Bird American Legion for Golden Vallev Davs Art & Music Festival MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve a temporary nonintoxicating malt liquor license for the Chester Bird American Legion on behalf of the Golden Valley Days Art & Music Festival on Saturday, May 18, 2013 from 1 to 11 pm at Brookview Park. *Solicitor's License - Fund For The Public Interest MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the solicitor's license for Fund for the Public Interest. *Solicitor's License - DSAI, Inc. d/b/a Grand Cleaners MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the solicitor's license for DSAI, Inc. d/b/a Grand Cleaners. *Rental Propertv License MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the issuance of license as recommended by staff. Regular Meeting of the City Council May 7, 2013 Page 3 *Minutes of Boards and Commissions MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Board of Zoning Appeals - February 26, 2013 Joint Water Commission - February 6, 2013 Environmental Commission - February 25, 2013 Envision Connection Project Executive Board - February 28, 2013 Bassett Creek Watershed Management Commission - March 21, 2013 *Authorization to Extend Fire Relief Association Street Dance Hours MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the extension of hours for the Golden Valley Fire Relief Association Street Dance to midnight on Saturday, June 22, 2013, with a fireworks rain date of Sunday, June 23, 2013, at 10 pm at the Chester Bird American Legion, 200 North Lilac Drive. *Proclamation for Arbor Dav and Arbor Month MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adopt a Proclamation for May 15, 2013 as Arbor Day and May 2013 as Arbor Month in the City of Golden Valley. Authorization to Siqn Aqreement with Hennepin Cauntv for Cost Participation in Feasibilitv Studv and SRF to Prepare Bikewav Feasibilitv Studv Council Member Pentel had questions regarding why the City is involved in conducting the feasibility study. Jeannine Clancy, Thomas Burt and Allen Barnard answered questions from the CounciL Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-36 RESOLUTIQN AUTHORIZING THE COOPERATIVE AGREEMENT WITH HENNEPIN COUNTY FOR A BIKEWAY FEASIBILITY STUDY The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Scanlon and Schmidgall; and the following voted against the same: Pentel, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council May 7, 2013 Page 4 Authorization to Siqn Aqreement with Hennepin Countv for Cost Participation in Feasibility Studv and SRF to Prepare Bikewav Feasibilitv Studv - Continued MOVED by Pentel, seconded by Scanlon and motion carried unanimously ta authorize the City Manager to sign the agreement with SRF Consulting Group, Inc. for professional services for the Bassett Creek Regional Trail Feasibility Study. Douqlas Drive (Medicine Lake Road to TH 55): Authorization to Siqn Aqreement with MnDOT for Federal Participation in Ripht-of-Wav Acquisition, Authorization to Purchase 1435, 1605 and 2300 Douqlas Drive and 6300 Winsdale Street and 6300 Phoenix Street, and Authorization to Sian Aqreement with Wilson Development Services LLC for Residential Acquisition and Relocation Services Council Member Clausen stated she will not be supporting the items because of the cost of the project. Jeannine Clancy answered questions from the Council. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-37 RESOLUTION AUTHORIZING AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR FEDERAL PARTICIPATION IN RIGHT OF WAY FOR SP 128-091-004 (DOUGLAS DRIVE) The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: Clausen, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-38 RESOLUTION AUTHORIZING THE PURCHASE OF PR�PERTIES FOR THE DOUGLAS DRIVE RECONSTRUCTION PROJECT The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken therean, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: Clausen, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. MOVED by Pentel, seconded by Schmidgall and motion carried to authorize the City Manager to sign the agreement with Wilson Development Services LLC for residential acquisition and relocation services associated with the Douglas Drive Project for an amount not to exceed $17,000. Council Member Clausen voted no. Regular Meeting of the City Council May 7, 2013 Page 5 *Call for Public Hearinq - Easement Vacations - Plats of Dahlberq Commerce Center PUD #61 and North Wirth Business Center PUD #100 (4200 and 4310 Dahlberp Drive) - 5/21/13 Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-39 RESOLUTION ESTABLISHING A PUBLIC HEARING ON MAY 21, 2013 TO CONSIDER VACATION OF DRAINAGE AND UTILITY EASEMENTS IN THE PLATS OF DAHLBERG COMMERCE CENTER P.U.D. NO. 61 AND NORTH WIRTH BUSINESS CENTER P.U.D. NO. 100 The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Continued Item - Approval of Plat and Authorization to Siqn Subdivision Development Aqreement - Mitchell Addition Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-31 RESOLUTION FOR APPROVAL OF PLAT - MITCHELL ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign the Subdivision Development Agreement. *Acceptance of Donations for Electronic Reader Board Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-40 RESOLUTION ACCEPTING DONATIONS FOR THE ELECTRONIC READER BOARD AND ADD TO ONGOING PROGRAMS Regular Meeting of the City Council May 7, 2013 Page 6 *Acceptance of Donations for Electronic Reader Board - Continued The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Call for Public Hearinq - Covenant Retirement Communities Bonds - 5/21/13 Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-41 RESOLUTION CALLING A PUBLIC HEARING FOR THE PURPOSE OF PROVIDING HOST APPROVAL FOR THE ISSUANCE OF REVENUE BONDS BY THE COLORADO HEALTH FAClLlTIES AUTHORITY TO FINANCE THE CONSTRUCTION AND EQUIPPING OF COLONIAL ACRES (D/B/A COVENANT VILLAGE OF GOLDEN VALLEY) The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Sign Aqreement with Hennepin Countv for Purchase of Tennis Nets MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign Contract No: A130448 with Hennepin County for the purchase of tennis nets for Brookview and Wesley Park. Public Item - Appeal of Board of Zoninq Appeals Decision - 1325 Zealand Avenue North Joe Hogeboom, City Planner, introduced the agenda item, including a PowerPoint presentation, and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Aleksandr Yershov, Applicant, 1325 Zealand Avenue North, reviewed their reasons for requesting the variance and answered questions from the Council. Regular Meeting of the City Council May 7, 2013 Page 7 Public Item -Appeal of Board of Zoninq Appeals Decision - 1325 Zealand Avenue North - Continued Dave Thompson, 1319 Zealand Avenue North, stated in the neighborhood on Zealand Avenue befinreen Plymouth and Winsdale Carl Peterson built seven of the homes in the area using the same basic design on narrow lots, feels each house is unique, the homes in the area are not blighted and have been well-maintained; suggested the owner should purchase a finro-story as it would be cheaper than remodeling; feels what he is proposing is too big a house on too small of a lot; feels the other neighbors would be unhappy living next to such a big house; that the house will stick up like no other homes in the area; feels it would make selling his home or anyone else's in the block more difficult; feels the house was not designed for a second story, the home has cathedral ceilings; feels it will change the neighborhood drastically and will have an adverse impact on the neighborhood; he is concerned only about the homes on Zealand Avenue and feels his neighbor should also be concerned about the homes on Zealand and not the "wider neighborhood" and requested the Council uphold the Board of Zoning Appeals ruling. Alexander Baconical, stated he is the architect that designed the home; feels that his design matches the existing house; he took into consideration the cathedral ceilings when the home was designed; he has used the same arch windows in the design; feels the property owner has a right to build a second story and the foundation will support it; stated if they have to change the design to use the bearing wall it will be more expensive and will have to be built on the left side of the home. George Nikonova, 1211 Sumter Avenue North, stated he is speaking for himself and not the financial institutions within the city, feels the economics are not being considered in review of this specific variance, the owner is just increasing livable space, feels it will increase the property values in the area; stated he lives in a two-story home a few blocks away and there are single family homes surrounding his and the homes in his neighborhood were designed and built by the same architect; and feels that property owners are just trying to improve their quality of the life. The Mayor closed the public hearing. MOVED by Pentel, seconded by Schmidgall and motion carried to affirm the action of the Board of Zoning Appeals on April 23, 2013 denying the requested variances. Mayor Harris voted no. Announcements of Meetinqs The City Council will meet on May 14, 2013 at 5:30 pm far the Board/Commission Application Review The next Council/Manager meeting will be held on May 14, 2013 at 6:30 pm. Regular Meeting of the City Council May 7, 2013 Page 8 Announcements of Meetinqs - Gontinued A Bassett Creek Watershed Management Commission meeting will be held on May 16, 2013 at 11:30 am. Some Council Members may attend the Hall of Fame Induction Ceremony on May 17, 2013 at 9 am at the Brookview Community Center. The Golden Valley Days Art & Music Festival will be held on May 18, 2013 at Brookview Park and other locations. The next City Council meeting will be held on May 21, 2013 at 6:30 pm. Some Council Members may attend the Golden Valley Northwest Suburban Optimist Club Gala on May 16, 2013 at 6:30 pm at the Golden Valley Country Club. The Golden Valley Business Council will meet on May 16, 2013 at 7 am at the Golden Valley Byerly's. Some Council Members may attend the Arbor Day Celebration at the SEA School on May 15, 2013 at 10:30 am. A Beyond the Yellow Ribbon Campaign Committee meeting will be held on May 13, 2013 at 7 pm at the Crystal Community Center. A Beyond the Yellow Campaign Memorial Day Celebration will be held on May 27, 2013 at 10 am at the Golden Valley City Hall Campus. Mavor and Council Communications Council Member Schmidgall reviewed the meeting he attended on May 29, 2013 with Hennepin County Commission Opat regarding the Bottineau Transifinray. Hopkins School District approved the purchase of the Greater Minneapolis Day Care Center to expand the district offices. Mayor Harris stated former Mayor Mary Anderson had surgery and the Council wishes her welL Executive Session - Stephen and Andrea Darqi vs Citv of Golden Vallev Lawsuit and Condemnation of 2241 Leqend Lane (Darqi House) The City Council will conduct an Executive Session regarding the Stephen and Andrea Dargi vs City of Golden Valley Lawsuit and Condemnation of 2241 Legend Lane immediately following the Council Meeting. Regular Meeting of the City Council May 7, 2013 Page 9 Adiournment � MOVED by Schmidgall, seconded by Pentel and mation carried unanimously to adjourn the meeting at 7:43 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant C��' D� ` :';i�'� , ,,::; Finance Department 763-593-8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. Golden Valley Human Services Fund (GVHSF) Meeting Minutes June 10, 2013 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher, Connie Sandler, Toots Vodovoz and Peggy Watkins. Also present: Joanie Clausen, Council Liaison and Jeanne Fackler, Staff Liaison. Not Attending: Katie Hart, Alan Ingber. Call to Order: Sandler called the meeting to order at 6:46 p.m. Agenda Changes or Additions: No agenda changes or additions. May 13 minutes: Erickson moved and Vodovoz secanded the motion to approve the minutes from May 13. The motion passed unanimously. By-Law Review: The by-laws were distributed to attending members. Sandler asked members to review the by-laws for the July 8th meeting. Application Packet: Fackler distributed the application packet to attending members. Members would like to add the following questions: How many communities does your agency serve? List the communities. Provide the number af clients for each community that you served in 2012. Upcoming Events: July 12— Golf Classic Sponsors: Letters have been sent to sponsors. So far, $2,500 has been sent by sponsors. Door prizes: Gift cards have been received from Vic's, Good Day Cafe and Best Wishes Floral. Members will continue to ask for prizes and table goodies. Food and Beverage: Heilicher and Fackler will meet and finalize the food and beverage order. Volunteers: Members volunteered for the following positions: Heilicher— Costco run. Contact AI's Coffee and Crossroads Deli for food items Watkins, Heilicher— breakfast and lunch set-up/clean-up Frommer—volunteer registration Vodovoz, Clausen and Clements — registration Erickson — Hole-In-One Attester Heilicher, Sandler— lunch servers TCGMC: Heilicher has left messages with the director of the TCGMC. Hoping a concert date may be set for September or October. Other Business: Community Foundation: Sandler stated that the GVCF is continuing to fundraise. The Board and Commission training will be held on Wednesday, June 10. Erickson, Sandler and Watkins will be attending the training. The Board and Gommission dinner will be held on Wednesday, June 26 at Brookview. Invitations will be mailed the week of June 10. Sandler reminded the members that the next meeting is scheduled for Monday, July 8. Adjournment: Erickson moved to adjourn the meeting, Vodovoz seconded the motion. The meeting was adjourned at 7:45 p.m. RespectFully submitted, 4. Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison L=t��1 f)� � City Administration/Council 763-593-8003!763-593-8109(fax) ��_ _ Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. D. Board/Commission Appointments Prepared By Shep Harris, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to make the following appointments: Human Rights Commission Brian Cook 1 year term term expires- December 31, 2014 Human Services Fund Carotyn Kaehr 3 year term term expires - May 1, 2016 Envision Connection Project Board of Directors Wendy Rubinyi 3 year term term expires- December 31, 2016 Board of Zoning Appeals David Perish 1 year term term expires- May 1, 2014 Richard Orenstein 1 year term term expires- May 1, 2014 {✓��y 4J� �E9i,f ::�i''. Planning Department 763-593-8095/763-593-8109(fax) , �^i*�.�r,,7,�,dm�i�9�D�.1�,..�'.?rk,�i�ii�iV�`�i'��r��r��"�;,�».,. ». a, a �.Pi"��,.�r,o� ��i:'�.�i'ed'.r'i� .m, _,. . a r"�,� . tiad�!�x ., . :-1'�h��i}�I�< < . ?;��p�"s� Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. E. Authorization to Sign Renewa) Agreement with Stephen Tokle Inspections, Inc. for Electrical Inspection Services Prepared By Mark Grimes, Community Development Director Summary The City has a consulting service agreement with Stephen Tokle Inspections, Inc., to provide electrical inspection services. The service agreement is an annual agreement and requires Council approval. The service agreement between the City and Stephen Tokle Inspections, Inc. was entered into on July 17, 2013. The text of the agreement is unchanged. Attachment • Consulting Services Agreement with Stephen Tokle Inspections, Inc. (2 pages) Recommended Action Motion to authorize the Mayor and City Manager sign the consulting services agreement with Stephen Tokle Inspections, Inc. for electrical inspections. CITY OF GOLDEN VALLEY CONSULTANT SERVICES AGREEMENT This is an Agreement entered into the day of July, 2013 by and between the City of Golden Valley, Minnesota (the "City"), and Stephen Tokle Inspections Inc., a corporation organized and existing under the laws of the State of Minnesota ("Consultant"). WITNESSETH: WHEREAS, the City desires to hire the Consultant to render certain technical and professional assistance to the City, including electrical inspection services based on the Minnesota State Building Code, and the Minnesota Electrical Act. NOW THEREFORE, the parties to this Agreement mutually agree as follows: 1. Scope of Service. The Consultant shall perform all the necessary professional services provided under this Agreement as follows: a. Promptly provide all required on-site inspection services in relation to each permit submitted to the City. b. Retain all pertinent records and copies of permits and correspondence related to each permit and make them available to the City upon request. 2. Term. This Agreement shall be effective upon the approval date of the City Council and will continue until that date which is one year after the effective date. This Agreement will renew automatically unless one of the parties provides at least forty-five (45) days' written notice of termination to the other party prior to the end of the term. Either party may terminate this Agreement at any time for any reason upon forty- five (45) days' written notice delivered to the other party. 3. Compensation. Subject to applicable local law and any limitations in Minnesota Statutes Section 326B.37, the fees payable for the services provided by the Consultant shall be seventy-five percent (75%) of the permit fees set forth in the Master Fee Schedule, which shall be paid on a monthly basis and due within thirty (30) days of the close of any such permit and final inspection. The fees set forth in the Master Fee Schedule will be reviewed and approved annually by the Gity Council, and may be changed by mutual agreement of the parties upon passage of an ordinance by the City Council. 4. Insurance. The Consultant shall secure and maintain the following minimum insurance providing proof thereof to the City: a. Worker's compensation insurance as required by Minnesota law; t b. Electrical inspectors errors and omissions insurance with minimum limits of$1,500,000; and c. General liability insurance policies with minimum limits of $1,500,000 per occurrence for each negligent act, error or omission, and $2,000,000 minimum in the aggregate. d. The City shall be endorsed as an Additional Insured on the errors and omissions and general liability insurance policies. The Consultant shall deposit with the City a certificate evidencing the above insurance limits and that it is primary and non-contributory. In addition, Consultant shall provide City with a copy of the additional insured endorsements mentioned above. Upon request by the City, the Consultant will provide a copy of the final insurance policies and/or copies of any endorsements under the policies. This Agreement was adopted by the City Council for Golden Valley, Minnesota on this day of July, 2013. Attest: City of Golden Valley Shepard M. Harris, Mayor Thomas D. Burt, City Manager This Agreement was accepted by on the day of , 2013. Stephen Tokle Inspections, Inc. By: Stephen Tokle 000090/480568/1353115 2 2 Gl��1 t�� City Administration/Council 763-593-3991 /763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. F. Approval of Requests for Beer and/or Wine at Brookview Park Prepared By Judy Nally, Administrative Assistant Summary As per City Code Section 1Q.83, Subd. 2 I. "No person shall possess, display, consume or use alcoholic beverages on any City park property, unless permission is granted by the Council." As part of the application process for a Facilities Use Permit to use the large and small picnic shelters at Brookview Park the applicant has the option to pay an additional $25 to be able to serve beer and/or wine. Attached is a list of the individuals and/or organizations who have requested that option. Attachments • Beer and/or wine request list (1 page) Recommended Action Motion to approve the requests for beer and/or wine at Brookview Park as recommended by staff. BEER AND/OR WINE REQUEST LIST CC DATE INDIVIDUAL OR DATE TIME SHELTER APPROVED ORGANIZATION Allianz Life 07-11 11 am —4 pm Small 07-16-13 Lishman John 07-15 5 pm — 10 pm Small 07-16-13 Allianz 07-16 11 am — 10 pm Large 07-16-13 Olson 07-25 11 am — 10 pm Small 07-16-13 Fargre Baker and Daniels 07-30 5 pm — 10 pm Small 07-16-13 Optum Health 08-08 11 am — 10 pm Small 07-16-13 Wiley 08-08 5 pm — 10 pm Large 07-16-13 Jody Collis 08-11 11 am —4 pm small 07-16-13 Honeywell 08-16 11 am —4 pm Large 07-16-13 Walter Edstrom 08-17 5 pm — 10 pm Small 07-16-13 Kathy Heimerl 08-18 11 am —4 pm small 07-16-13 Paublo Garcia 09-01 11 am — 10 pm Large 07-16-13 Honeywell 09-20 11 am —4 pm Large 07-16-13 Liquor Barrell 09-26 5 pm — 10 pm Large 07-16-13 �l��1 C�� City Administration/Council 7G3-593-3989/763-593-8109(fax} Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. G. Approval of Amendments to Employee Handbook- Section 7.10 Prepared By Chantell Knauss, Assistant City Manager Summary During the 2Q13 Legislative Session, Chapter 87-SF No. 840 amending Minnesota Statutes 2012, section 181.9413 was passed. The act provides for an expansion of sick leave benefits for the care of relatives. Employers who offer sick leave benefits to their employees will be required, as of August 1, 2013,to allow employees to use up to a maximum of 160 hours of sick leave, combined in a 12 month period, for the care of their adult children, spouse, siblings, parents, grandparents and stepparents as they would for themselves. The City's Employee Handbook already allows employees to use their sick leave hours for their children and stepchildren (no age restrictions), spouse, parents, and stepparents as they would for themselves. Unlike the new law, the City's current policy does not provide a limit to the number of sick leave hours an employee may use for the care of these family members. The City's policy needs to be amended to include siblings and grandparents in order to be in compliance with the new law. Although the new law places a maximum of 160 combined hours per 12 month period,the City's amended policy would include siblings and grandparents and they would be treated like the other family members that employees already have been allowed to use their sick leave hours, without a limit. Attachment Resolution Adopting Amendment to Employee Handbook- Section 710 (1 page) Recommended Action Motion to adopt Resolution Adopting Amendments to Employee Handbook-Section 7.10. Resolution 13-65 July 16, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING AMENDMENTS TO EMPLOYEE HANDBOOK SECTION 7.10 WHEREAS, a completely revised Employee Handbook was adopted by Resolution 11-81 on December 20, 2011 and dated January 1, 2012; amended by Resolution 12-24 on March 20, 2012; and amended by Resolution 12-10Q on December 18, 2012; and WHEREAS, during the 2013 Legislative Session language was changed to expand the sick leave benefits for the care of relatives; and WHEREAS, the Employee Handbook will be amended in Section 7.10, Permitted Uses of Sick Leave, to now include siblings and grandparents; and WHEREAS, the above-referenced amendments will become effective as of August 1, 2013; and NOW, THEREFORE, BE IT RESOLVED by the City Council af the City of Golden Valley that the amendments to the "City of Golden Valley Employee Handbook" dated January 1, 2013, which outlines the City policies and procedures related ta employment is hereby adopted, and supersedes all previously adopted policies and procedures except those contained in approved union contracts. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �-l��1 �� f Park and Recreation Department 763-512-2345/763-512-2344{fax) Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. H. Acceptance of Donation of Memorial Bench - Brookview Golf Course from Family of Don Scheunemann Prepared By Ben Disch, Brookview Golf Operations Manager Summary As adopted in the Donation/Gift Palicy, a gift of real or personal property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the Council. One memorial donation has been made to the City for$640.79. The bench, to be located on the first tee box at Brookview Golf Course, is donated from the family of Don Scheunemann. Attachments • Resolution Accepting Donation from the Family of Don Schunemann for Brookview Golf Course Memorial Bench (1 page) Recommended Action Motion to adopt Resolution Accepting Donation from the Family of Don Schunemann for Brookview Golf Course Memorial Bench. Resolution 13-66 July 16, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING DONATION FROM THE FAMILY OF DON SCHUNEMANN FOR BROOKVIEW GOLF COURSE MEMORIAL BENCH WHEREAS, the City Council adopted Resolution 04-20 on March 16, 2004 which established a policy for the reeeipt of gifts; and WHEREAS, the Resolution states that a gift of real or persona! property must be accepted by the City Council by resolution and be approved by a two-thirds majority of the CounciL NOW, THEREFORE, BE IT RESOLVED that the City Council accepts the following donations: $640.79 for purchase and placement of bench on Brookview Golf Course from the Family of Don Scheunemann Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. L't�� U� Finance Department 763-593-8013/763-593-8109(fax) �_��:. �:�*� �. � ..�,.. N��, .�. .� __. y� Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. I. Establishing Compliance with Reimbursement Bond Regulations under Internal Revenue Code for Financing the City's 2015 Pavement Management Pragram Prepared By Susan Virnig, Finance Director Summary The following resolution will allow the City to be reimbursed for expenditures related to the 2015 City Pavement Management Program. This reimbursement agreement will allow the City to make expenditures for this project and then be reimbursed by the bond proceeds when issued. The set sale time will be after the construction bids are received for the project. Attachments • Resolution Relating to the Financing of the City's 2015 Pavement Management Program; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code (3 pages) Recommended Action Motion to adopt Resolution Relating to the Financing of the City's 2015 Pavement Management Program; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code. Resolution 13-67 July 16, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE FINANCING OF THE CITY'S 2015 PAVEMENT MANAGEMENT PROGRAM; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment af the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period (as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. (c) The City desires to comply with requirements of the Regulations with respect to the projects hereinafter identified. 2. Official Intent Declaration. (a) The City proposes to undertake a pavement management program in 2015, consisting of the improvement of the City streets identified on Exhibit A hereto (collectively, the "Project"), and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds, and reasonably expects to issue reimbursement bonds for the Project, in one or more series, in an amount not to exceed $4,500,000.. (b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(fl(1) of the Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(fl(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the foregoing Project paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. Resolution 13-67 - Continued July 16, 2013 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the Project, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's Finance Director shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the Project. Each reimbursement allocation shall be made within 3p days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 13-67 - Continued July 16, 2013 EXHIBIT A 2015 PAVEMENT MANAGEMENT STREET LIST: • Naper Street, Mendelssohn Avenue North to Flag Avenue • Olympia Street, Mendelssohn Avenue North to Flag Avenue North • Winsdale Street, Mendelssohn Avenue North to Gettysburg Avenue North • Independence Avenue North, Plymouth Avenue North to Earl Street • Hiilsboro Avenue North, Plymouth Avenue North to Winsdale Street • Hillsboro Avenue North, Olympia Street to Naper Street • Gettysburg Avenue North, Plymouth Avenue North to Naper Street • Flag Avenue North, cul-de-sac to Naper Street • Wheeler Boulevard, cul-de-sac to Earl Street • Alley, Naper Street to approximately 150 feet north • Alley, Wheeler Boulevard to approximately 300 feet north • Alley, Olympia Street to approximately 130 feet North $�+F N�,Qf 1 (: �F ,i Q Public Works Department 763-593-8030/763-593-3988{fax) ��_ Executive Summary For Action Golden Valley City Council Meeting July 16, 2013 Agenda Item 3. J. 2015 Pavement Management Program 1. Request Feasibility Report 2. Authorize Agreement with SEH, Inc. for Professional Services Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary The proposed 2015 Pavement Management Program (PMP) includes reconstruction of approximately 2.3 miles of local streets and alleys in the northwest portion of the City. The streets included in the proposed project are: • Naper Street, Mendelssohn Avenue North to Flag Avenue • Olympia Street, Mendelssohn Avenue North to Flag Avenue North • Winsdale Street, Mendelssohn Avenue North to Gettysburg Avenue North • Independence Avenue North, Plymouth Avenue North to Earl Street • Hillsboro Avenue North, Plymouth Avenue North to Winsdale Street • Hillsboro Avenue North, Olympia Street to Naper Street • Gettysburg Avenue North, Plymouth Avenue North to Naper Street • Flag Avenue North, cul-de-sac to Naper Street • Wheeler Boulevard, cul-de-sac to Earl Street • Alley, Naper Street to approximately 150 feet north • Alley, Wheeler Boulevard to approximately 300 feet north • Alley, Olympia Street to approximately 130 feet North If the City Council authorizes staff ta proceed with the preparation of a feasibility report, staff will begin the preliminary work required for project development. The administration of the 2015 PMP will be performed by City staff. A letter of proposal for the design services for the project has been received from the consulting engineering firm of SEH, Inc. The proposed design services include preliminary survey; geotechnical review and recommendation; traffic and water resource engineering; public participation; preparation of the feasibility report; and completion of construction plans, specifications and bidding documents. The estimated cost of these professional engineering services, as outlined in the June 6, 2013 letter, is not to exceed $429,000. The public participation and preliminary engineering services for the projects will begin shortly after the Council's authorization for the feasibility report and the SEH professional services contract. Attachments • Location map of 2015 Pavement Management Program (1 page) • Resolution Ordering Preparation of Feasibility Reports for 2015 Pavement Management Program (1 pages) • Proposal letter for the 2015 PMP from SEH, Inc. to Jeannine Clancy dated June 6, 2013 (11 pages) Recommended Action: 1. Motion to adopt Resolution Ordering Preparation of Feasibility Reports for the 2015 Pavement Management Program. 2. Motion to authorize entering into anagreement for professional engineering services with SEH, Inc. in an amount not to exceed $429,000 for the 2015 PMP. ' Ea rl St i � Golden Ridge � ' Na ture A re a � • ., .� � c.� � a� � � .�c I - �y � - �� I �-''V '�(7 � - • - � General � ' Na t � . � . ; . � . Z , . ;; a : '_ o � : ;N ' • . . N . d � C . � } �°' Lakeview e � . � - ' Park . r ; � � � ; � . � . � : � ; . � � , . � � � . � . ; . � � � ; P�ymouth Ave N i Print Date: 6/21/2013 e Sources: -Hennepin County Surveyors Office for � � �O� � P M P Property Lines(2013)&Aenal Photography(2012). -City of Go/den Va/ley for all other layers. o iso soo soo Feet Resolution 13-68 July 16, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR CITY IMPROVEMENT PROJECT 15-01 2015 PAVEMENT MANAGEMENT PROGRAM WHEREAS, it is proposed to reconstruct the streets listed below and to assess the benefited properties pursuant to Minnesota Statutes Chapter 429 for the following streets: 2015 Pavement Management Program • Naper Street, Mendelssohn Avenue North to Flag Avenue • Olympia Street, Mendelssohn Avenue North to Flag Avenue North • Winsdale Street, Mendelssohn Avenue North to Gettysburg Avenue North • Independence Avenue North, Plymouth Avenue North to Earl Street • Hillsboro Avenue North, Plymouth Avenue North to Winsdale Street • Hillsboro Avenue No�th, Olympia Street to Naper Street • Gettysburg Avenue North, Plymouth Avenue North to Naper Street • Flag Avenue North, cul-de-sac to Naper Street • Wheeler Boulevard, cul-de-sac to Earl Street • Alley, Naper Street to approximately 150 feet north • Alley, Wheeler Boulevard to approximately 300 feet north • Alley, Olympia Street to approximately 130 feet North NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota that the proposed improvements be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvements are feasible and as to whether they should best be made as proposed or in connection with some other improvements, and the estimated cost of the improvements as recommended. , Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �J � SEH Build�ng a Better Worid for Ail ot Us June 6,2013 RE: Golden Valley,Minnesota 2015 Pavement Management Program Ciry Project Na 15-1 Jeannine Clancy � Director of Public Works City of Golden Valley 3400 Golden Valley Road Golden Valley, MN 55427 Dear Jeannine: Thank you for the opportunity to provide professional services to the City of Golden Valley for the reconstruction of streets in the 2015 Pavement Management Program (PMP). The City is requesting a scope of work that includes preliminary, final design,plan preparation and bidding services. This letter serves as the Suppleinental Letter Agreement in accordance with the Agreeinent for Professional Services between the City of Golden Valley and SEH. Background The City of Golden Valley proposes to rehabilitate approximately 2.3 miles of streets in the Lakeview Park neighborhood located in the northwest part of the City. The project area is bounded by Highway 169 on the west, Earl Street on the north,Flag Avenue North on the east, and Plymouth Avenue North on the south. The following streets are included in the project: Lakeview Park Neighborhood • Naper Street,Mendelssohn Avenue North to Flag Avenue North • Olympia Street,Mendelssohn Avenue North to Flag Avenue Narth • Winsdale Street, Mendelssohn Avenue North to Gettysburg Avenue North • Independence Avenue North,Plyinouth Avenue North to Earl Street • Hillsboro Avenue North,Plymouth Avenue North to Winsdale Street • Hillsboro Avenue North,Olympia Street To Naper Street • Gettysburg Avenue North, Plymouth Avenue North to Naper Street • Flag Avenue,Cul-de-sac to Naper Street • Wheeler Boulevard,Cul-de-sac to Earl Street • Alley,Naper Street going north approximately 150 feet • Alley,Wheeler Boulevard going north approximately 300 feet • Alley,Olyinpia Street going north approximately 130 feet Public utilities such as water, storm sewer and sanitary exist in the right of way. The need for improvements to the existing public utilities as well as other private utility facilities such as underground Short Elliott Hendrickson Inc.�3535 Vadnais Center Drive�Saint Paul,MN 55110-5196 SEH is an equal opportunity employer � www.sehinc.com � 651.490.2000 � 800.325.2055 � 888.908.8166 fax Jeannine Clancy June 6,2013 Page 2 power and gas will be identified as part of the scope of work,however,the extent of rehabilitation required will not be known until after the preliminary design phase. In 2013, SEH conducted a study with the City of Golden Valley and The Basset Creek Watershed Management Coimnission(BCWMC)to evaluate the possibility of implementing a surface water quality improvement within Lakeview Park. As SEH worked through the conceptual design developing water quality concepts to treat storm water runoff prior to discharging into Medicine Lake,it becaine apparent a surface water quality improvement would not be feasible due to poor soil conditions and existing flooding present within the park. The project location is shown on the attached Exhibit 1. Scope of Work Preliminary Survey SEH will provide preliminary survey services for the streets included in the program. The proposed survey work will include obtaining vertical and horizontal control, available property corner and monument control, the gathering of topographic,profile and cross-section infonnation. In addition,a structure survey of the sanitary and stonn sewer structures in the project area will be obtained. SEH will request Gopher One State field markings for private utilities and include them in the base inap generated for the plans. Meetings/Project Communication We propose to attend a kick off ineeting with Public Works staff at the beginning of the project. The purpose of this ineeting will be to plan the public process,check in once more with the scope and schedule,receive direction and assign tasks. We have included a number of staff ineetings in the scope, expecting to hold monthly progress meetings during the preliminary and final design phases of the project. We believe consistent monthly design team meetings will provide good tiining for feedback and critical to keeping the design, schedule and design budget on track. We have also included one meeting for an on-site drainage design walk-thru with City staff to review and discuss the preliminary design,one on-site private utility meet to discuss the project with private utility companies prior to field marking private utilities, two private utility design meeting to discuss the design with the private utility companies,two meetings for special design issues that arise reyuiring additional attention,and one ineeting for review of the plans and specifications with City staff. Public Involvement The public involvement approach to this project is expected to be similar in nature to those followed in previous Ciry PMP projects. We expect to assist the City with an initial newsletter to introduce the project to the neighborhood and four evenings of open house fonnat meetings. This includes two meetings at the beginning of the project design and another two meetings after the preliminary design is complete. In addition, SEH will provide both exhibits and staff at the public involvement open house. The exhibits for the open house will consist of City supplied aerial photography on which the project area is illustrated with preliininary design infonnation prepared by SEH. We have also included time to prepare three to four large graphic boards. The City will provide sign in sheets,comment cards and other infonnation in project folders. Sue Mason, Project Manager, Dan Erickson,Project Engineer and Mike Kotila,Traffic Engineer will be present at the open house. The purpose of the first round of open houses will be to present the project and address and questions and concerns prior to design. This meeting is expected to be held toward the beginning of the preliminary Jeannine Clancy June 6, 2013 Page 3 design phase of the project The second open house will illustrate the preliminary design layout and answer any follow up questions. This meeting is expected to be held toward the end of the preliminary design phase,prior to the public hearing. For the purpose of this proposal,we have included time for the Project Manager,or another staff inember (as needed)to attend two issue specific ineetings that may be necessary for the project. We have also included time to prepare for and attend the public hearing. Geotechnical Street Analysis and Report Geologically,the majority of the streets exist in Des Moines Lobe till,which typically consists of sandy lean clay or clayey sand. Soil corrections are anticipated near the intersection of Olympia Street and Hillsboro Avenue North as that area appears to contain fill over swamp deposits. SEH's geotechnical engineers will be providing the geotechnical boring coordination, evaluation and technical assistance with the project. They will coordinate the boring locations and material testing program,sub grade and pipe bedding recommendations. SEH will review the subsurface materials and borings, identify potential probleins,develop an additional boring program (if necessary) and make recominendations based upon the infonnation that is available. The recoinmendations will be summarized in a me�no for your information and project file. Soil borings and Lab Testing services will be perfonned by American Engineering Testing(AET)and subcontracted by SEH. The drilling program consists of 27 soil borings drilled to a penetration ranging froin 7.5 ft to 30 ft, at approxiinately 400-foot intervals along the streets. Any debris impacted or potentially contaminated material discovered will be handled separately from this scope of work. Sub watershed Water Quality Investigation A�najority of the surface runoff in the Lakeview Park neighborhood flows westerly under Highway 169 into Medicine Lake with exception to the south easterly portion of the neighborhood which flows southerly into a series of ponds and ultimately into Basset Creek. As part of the study, SEH will review and evaluate opportunities within the project area(aside from Lakeview Park,which was studied previously in 2013)in which water quality improvements can be implemented. Lakeview Park Native Restoration The Lakeview Park surface water yuality study completed by SEH in 2013 determined that a surface water quality feature is not feasible within Lakeview Park and that as part of the 2015 PMP;the City should review how to handle the saturation and seasonally flooded area within the park. As part of this project, SEH will review and evaluate opporiunities within the park for restoring the existing low area with wetland and/or native vegetation to create a natural wetland and/or native wet prairie setting within the park. Lakeview Park Sanitary Sewer Investigation Sanitary sewer currently runs north and south through the middle of the park and is tentatively planned for a liner as part of the 2013 PMP construction. SEH will investigate the feasibility of removing the sewer through the park and rerouting it in the adjacent streets around the park. Jeannine Clancy June 6,2013 Page 4 Sidewalks and Trails The City's Existing and Proposed Trail System map identifies a future pedestrian route through the Lakeview Park neighborhood. This route is to move pedestrians and bicycles from Gettysberg Court southerly through the neighborhood, through the existing trail in Lakeview Park,connecting with the Three Rivers Park District's Loose Line Regional Trail along Plyinouth Avenue North. SEH will review and evaluate routes for establishing a pedestrian route within the project area and will include the selected route in the final plans. Traffic/Intersection Improvements The design teain will review the intersection geometry at the neighborhood street intersection as well and evaluate the options available for improvements. Additional time has been budgeted to assist the City with ininor/miscellaneous traffic issues as they arise during the project. Preliminary, Final Design and Plan Preparation SEH will prepare preliminary street and utiliry design for the area. Existin�profiles and aligmnents will be reviewed and optimized far drainage,stonn sewer added as needed,and driveway grades reviewed and improved if possible. The condition of the water main and sanitary sewer is not known at this time,but we included time for some replacement and repairs if needed in addition to the routine maintenance and adjustments because of the new construction. The plans will be prepared according to City standards. Final Plans will be subinitted to the City staff for review and approval. Project Team Sue Mason will be the Project Manager. Dan Erickson is assigned to the project as the Project Engineer, providing preliminary and final design along with technical production work. Brian Albrecht will provide the geotechnical analysis and evaluation far the streets included in the program. Mike Kotila,Traffic Engineer will participate in the public involvement activities and other traffic related matters. Other technical experts may be called upon to participate in meetings,depending on the issues that are brought forth by residents and other stakeholders. Sue Mason,Dan Erickson, and Mike Kotila will attend the project staff ineetings and neighborhood open houses as needed. Schedule We expect to begin working on the preliminary survey as soon as the contract is signed. The subsurface soils investigation field work will begin later this suminer as well if possible. The first rounds of open houses are expected to be held in fall 2013, feasibility report anticipated for December 2013,public hearing in February 2014,and second round of open houses in spring 2014,with final design and plans following. The biddin�will likely be in January or February 2015. Compensation SEH proposes to be coinpensated far the scope of work proposed in this Agreement on an hourly basis. Compensation will be based on the hourly cost of personnel plus reimbursable expenses,including reproductions,mileage and equipment. We have estimated the services described above to cost a total of $429,000. The person/hour task budgets for each phase of the work are attached. The summary of engineering services is as follows: Preliminary Survey $ 33,400 Meetings and Public Involvement $ 72,600 Geotechnical Services $ 15,200 Jeannine Clancy June 6,2013 Page 5 AET Drilling and Testing Services $ 16,000 Preliininary Design& Feasibility Report $ 97,300 Final Design& Plan Preparation $ 194,500 2015 PMP Estimated Engineering Fees $ 429,000 This agreement is an understanding of the project to date. If this document satisfactorily sets forth you understanding of our agreement,please sign in the space below and return one copy to our office. We look forward to working with you,your staff and the community on this project. Thanks for the opportuniry to continue to work with the City of Golden Valley. Respectively submitted, SHORT ELLIOTT HENDRICKSON, 1NC. �� P . �� Susan M. Mason,PE Daniel P. Erickson, PE Principal Project Manager Approved this day of ,2013 City of Golden Valley, Minnesota By: c: Mike Kotila- SEH Dan Erickson- SEH Brian Albrecht - SEH s:':fj��g�,coldr:common,proposals�?015 pmp`de��er agreement 2015 pmp.docx i p � � � ' Legend �M 25th Ave � Z Med1ey�a N �--, 2`Q ea� �i � p � L___I Municipal Boundary c�� '� Q m Q � 2015 PMP e�d'�e E I; °' � a� e��a� Z Y�i! w � m � �� Z U 23rd Ave N I� J � � °1 I! �nnetka z N Y i i He�9hts�� Q � �' a�._—� ".�.. Elgin PI N �'eSrbenaRa `o l � U I C N i 'c Z � �I d � �{ � Earl St Q Duluth St i v -m— -------------- I' � � _ _ --- 18th Ave �; a Patsy La �; I��, ��th Ave ;i Naper St �ulianne Ter I � � j, wesley Dr I'; Olympia St r, � I, z `Od� �� , w li > a I�a � � � �i�, > o ep� �tN � m 2 so��rs��c 73thq�e � ➢ a � LL Winsdale St � o Q j Z a � � __- 13th q_ye � N y` °�9p, : --„ ._ j --- i = � N , A 9 Cj 1 � i ; � yi�o �yr�____._�__._ _ � __. � y I : ��h co y U � J � E � ' 9�� V o � Y , � O L I } Z" 169 � � i � 1 oth Ave � 10th Ave ,� �--.._._.--__.___.__._--- __-- � ; m j 10th Ave N --__ _.__..------.Z,_---- � � , r I', >' N i Z ¢i � Z c� N d 8th AVe � Q � �' ' a °f , � i � � NI c ° 3 i � m a\\ey�"�"—��---- s c� � 0 o\ay�J 6th Ave N � Z 7th Ave N G I >� � ¢ I � i�_, Golden Valley Rd _ _�� SN Rd N i �a o �t ' �age � N �O��rY-Rd.g i� SF�o� m �' m � i e�o��a�' y o� L �` E 1,000 500 0 1,000 i��s�� Wally St � Feet � c� � J/ 2015 PMP CITY PROJ.NO EXHIBIT P"o"E,65„`502000 �olden Valle � ,5_, /� 3535 VADNAIS CENTER DR N O. SEH ST PA��MN55„o y PROJECT LOCATION DATE 05/23/2013 � T�ic map is neit�er a le9ally recortletl maD��a z�rvey map an0 I¢rol Inlentletl to be usetl as one.T�is map ie a compNation ol recorES,inlormalpn,anE tlata gathereE Irom rerqw eources IiWetl on t�in map an0 I5 b be�netl br rekrence p�rposes only.SEH tloes nol warrant Nat t�e Geopra0h� InlortnaM1On Syslem(GIS�Data usetl to prepare are error Iree,aM SEN tloes nol repreceM tha�t�e GIS Data can be ueetl far naviqaUOnai,Iracxinp,or arty otlier purpoee reyuinnp e�aCirq mean�rement oi tlistance or Eirection or preclsron�in tlx�Eepclion ol geopraphic IeaWres.The uaer o(iMS mep acknovAeEpes�ha�SEM ahall nM be liable br eny Eamages wfiicM1 ariu oN ol tM1e u6elc access or uce oi Eata proviUeE. 2015 PMP I'ilc:ti:�EbG�GolArCommomproposals,2015 NMP�2015 PMP Worktesks.xls City of Golden Valle,y SEH No. �iu;rur-r,��;,,,;,,,,,,�s„�,��, Deliverables: Original Sun�e��Da�a(.ASC Forma[),Siructure Suro�er Data,Copher 1 Call l�ask p'aq�rci rt: 7�rch �.rnd��rcn AAnun su� �Crc„ nayrr A. Uata Gatlierin� Hoiizontal Contrnl �5 \c�Yical Control �6 Comer�1enument Search �g Topo-Profile-Goss Sec�ions bg Gopher I Call Snvcture Sun�e�- qp qp Reduce Sun�ev Data q Data Transfer w Soflware Coordinates �� Coordination g Sun-e�Borines �: Tra�el �g Utilities Locate l� Stonno�ater Opportunities s l�n[alhours -� 0 I' -lU d 0 '_19 Prqject lahor rost diis pl�a.+e $28.887 Equipment charges Mileage 363 Reproductions 0 Survey�'an and Equipment 4,150 %n�alro�uier�n!�tNri�fmk �3�y i,-0UIl Uniaue comaonents or assumotions: - 5/23'2013 Paec I of� P-I18138 Z��$PMP Filc:S:\FJ1G\Golilv\Comn�on\propos�ils\2f115 PMP\2015 PMN Wnrkla+ks.xl,. City of Golden Valley SEH No. ?o�:viir-i��nr�i,�,,,r,��.,�,�,�� D li�'r bl : Pul�lic Im�oh'emrnt MeMinKs,k:ahibits,DesiKn('oordination nleetin�;s 7'asl: �frxrli.�r'n.iue.�r Pr��'.�c��xii N m.�.H..��urr.� <:rxphi. .r. � m:.�. r�� F� u.�.��.�. i..�.n r.�.�u en��n� .en�..�. �, A. P�blic Im�oh�ement Puhli�H��:irinF 4 ('ii�incil N'ork.lio> 4 4 Pmj�r�I�n�e�i�ipl�hurl�oodO�i�nHouscl4mirlin�s) I( I( 16 Ailililini�al N�•iehM�rlinoil Mccling,.f2 m�rlin�.) R % 4 X ? B. Desi�;n Courdinaiion�ICCtin�;s Prcliniiium Di�icn IG m�r�ting.c) I'_ ?4 4N Final D.�.i�n fb niivlin�.1 12 ?4 4A Oii-Sil��Dr,iinap��Di�.iEn 1\'nik-Ilim(I mirlin�I 12 o��s��,r��:��unrn n��i i�,��•�� a Pnra��l:iili��'Dcni�n A1n�iin�(2 ini�i�IinE,./ % Spi�'i:ilD��.ipnl.>ui�+�ln�Iinpl2mtt��inE.) A % 4 IG Ylan anil S�r�ilicatiiin Ri�'icx�f I mn•IinEl % C. Pre arr Ea�hibits Cnuucil N'nrA.vhap/PUhlic Huinng R x O xhi Hiw..c-Ai�ial,� 2 4 N Pn�,.u�i:ni�in Bn;inl� 4 I6 4 ruwcrvo��nPa�suiwfion a �z Trul7ic Mi�1iuE.+ 4 12 2 Disi�n Mcciin�s 6 2U D. N'ritlenCommunications Niu�slvucr Anicl.s a x 4 Mi.��cll:in�vu. 4 4 2 Tul:illi��un d76 7G li��i �� ??i1 ?Et I? Pr�jrri lahnr ra,v�hi.phusr yi711,5Y2 Equipmrnf rhurXe�� Milca4c �,50% Reproductions 5110 Survc��'an and Equipmen� U li�iul�rnLr�,�.rrh�.��.A .y.7.'..hflll Ini ncn or assom�tions: Hsiim,nc ii¢iudes nvisinn of3 m 4 pres��naiion M1oanls,Hnnd oul cnpia ofall nll Mrards. ix�wcr�wwi presnnaiinn.�:mo�u e�cmnns wusvaimg iic�micai supponmp mmm�auo S/?i/21117 Pa��'2�il C P-I I X 17% 2��5 PMP File:S:h7��G�GnIAr�Commomproposals��?015 PMP�2015 PMP WorAtasAs.sls City of Colden Valley SEH No. 301 i P 11 P-Gr��irrhui��nl Serrirr� Delirerables: Geotechnical Report,Recommendalions Tesl: I'rnject\IanaL'er Ph. ti�.(;t•olfch Geolf<h Prqecl t:nL'inrer IsnA lech Sur�r)('re�� t.��c��r r:��c��r .a. Geolechnicnl Scrriccs I d (icoloev�1xpx.Plan Im�cslieation � Dri��c Sirccis,Idcntifi�Problems.Mark Bo�ings Plan Im�estiention and Mark Soil Borines - Soil 6nrines(B��Subconsultant) D�illinc Coordination g Samplc Re��ie�c and Assien Lab Tests 6 Assess Lab nata Suberade Recommendations g Ctilih�Beddi�c Issues and Recommendations g Gemechnicnl Repon S 16 S S Meetings h Plnns and Specification Support b lotalhnurs 109 I a lg -D p P 8 Pmjecl luhor rnsl this phusc S1q,81 G Equipnient charges M11ileage '/p Reproductions 315 Other/subs 16,000 Survey Van and Equipment 0 7orul nrnfri4 ro�l Ihi�I�nF 1 i I.'_00 �1111qUC COIfIDOtIP11�S 01'BSSUIIIDf10�15: AE7 is subcon[racted Anp debns�mpacted or p�enuallq eontammated matenal disco�eied�cdl be handled separarel��ti�om ihis scope ot�cor ��?i'2013 Page 3 of 5 P-1 I 8138 2015 PMP Fa��s�r.ro��com��ro�„��o��i,�„i,�.:u.^_ois rnm��,i<rnir��a,�ma...i, Ciq�of Golden Valler SEH No. :nir r�m-r.rm�;,,,,q�nr.;A��n a�,rn;rn u��,,.� L�.�ii„�.r.m.�.: u.n r:xnmu.ro.e�p��.��..�umm...�w��;�sti�rcuo.oe i.,>��m..t'.�.smmrc H��W�rt rrou��m...�G�.�. '�'�.k i �� .nm... ii. i 4 �.�,�u�,b � �n�.i ea��,�,� ,\. I'r��li�� Ifv. I�il •iiliu ..�i. �i.l�I:ii �I:ii 1 J I'i��liiiiiii�inl.:n.�ni�i�.iii.l.l��t..iitililic..`n i�.] I:i ili,� ii.liil.i �I:��ilv .I�i \it�il. N. Ri�limlu�nik+l�u-Iti��Ax�o��6"1'rvlF �I�'�ii:il Ktl�i��n. I 4 I_' Ili��ii.�nl�I��iJ.�ivmith�iid�.�ien �.� .Q :llien�iii�ii.u�i�l n.�lili•. 1?�i ?] (t,�r,.n.v ii,�ii.��i�l cunli��rk �. .Q I��i'liiiiiii:i�..,�i�.ini.li��n lin�il. 1! liu u:l.i'��liwii.�n 16 C. Yrclimioan Ih�fniRe Ilu o � I)rvi�c�u.;irW. +� IY.�li�uiiun'.t„nn.v'x.'i il..i.�ii Ian.k.niJili.ii�i�,..�i..ii.�. � �+ Il. tinhx��.r�had�\o�i��a�Na.turo�4�uti�i��fe. k.•�-i. c.l��i.i��mi x-�ii•i tr.��tiiicnt r �.' N.�-ii��.,��w ni ii�i.�I��r�wli��i�n�r��r�ii„n iii I.ul��w�x�1'a�k I J ki' � J r:. r.d.,o-i.��s��.�s��m a�,,, x�n�» o-��i��n u�n�,�-�i�� iz ❑ x�, q r. r..�umi��...cm�n�w:�o sn��aw„��,��,� r� i, �cm�•� r i, r.. v..�>..��x.�.�� in��n re,�,�� a i, r�Yr��m.�c��.�i��,�i��e�� i _a I�:.�liil�il. �� _� t'itr um-c.wnJaicc 4 I fi :\ildrixN<'it��n�n�i�ii�ni. In I�� li�l�ll�i�ui. "IYJ ]] ;'�i If /'n%r��i laDr,r r�,ar d�i�l�Au.i� SY6.3cfi /:y��iluntnirl�arXr� Nik.Ke 91 NeprWu�tl��n. 8�11 tiun�i��\'cn�od f:yulpma�o� 11 iul+ u�4 m fi�o \v��k`,Iexmrkf��trallKUillMeitcnni�tll+y(rclim .studic<�dw� _ �,��. __i��1� I':iui�i��t! 1•-I I�.1�� 2015PMP ii vn�c�a�ai��c ��,a,i. i,>_oi<rnu„>u�rnire°o��u��._a, Cih�of Golden Valler SEH No. 'l�l:I'1/l'-I i�iul l�nicn 6 Ylw Yrrl'u.uii„rr 11"rl]"Pl�o��ud tipecilk�tlnn.f��r Iti�kx�wl Yermi�Applkofiws.Ylanr�ud Spcifcvtiooa for tl1AAluK. F:nKiomn 4:afimoli� I'u.A i �ixnx e° it. �in..� i.�.�i i..n i .i�.� ��i�� ,1. Ih�lnill��ai�n ll<nad.�u�'1 I I�ii�.ilii.l��ii'ul K'�7inn> a I�ii�,ili�ic li��ni.��i�inl nnd ec��ncin.cldi:.n * J I` I�i��aliii'.cn�crlincand ci�i'h niililcc II� 1 i��,il cr�,s.�u�lii�ns in��l��di��ic��u�miiYi„��Ii�niln I! Inlcry.�c.lic�nl]c.i.�n 411 'U 14. 4inulllr�ine i�l)u'� � I'ii i'fin,�l.t��miscx'cr�cr-in fi (,li I'ii� i�tiiwlJ.�.ie�it�rx�nii+iwln.�i� uni�ii�.� r ('. 1'ho Rc orvlM�n IitIi�Clici�ll�liaY1 Q 1 ..fis�in�u.v1� i�sl�xlkv.Ma1 4 Ifi IhWil.4�un�l��cn�+niti��lc.lfi'shttxal a Ifi I�-.i.al�.»i��n.fl=x�.rt.] i 1_ IaM�loii�.�u[I?�liict.) _'i 1?li til\'I'NI'II?ahu�ixl � a :\I�enu��i Nlen lF.h.ri.) � IoiiT..�iti.,n I)e�ail+��,.h��xl yi �)k��[� -Ct�.nn��;ii.r�I rru�ini�ni I'Wn IJ ali��l.l � � f� \\'c�lyiilHC.i��r,i�ii�nPlnn,1'_slii<��I � I/ l;iacli�i�tili�ti..I'Iw�a��J I'nitilc 1'_I�huhs) 4�i 1611 Il�ilil��li�ct�-I'IUnan�Vii�lila�l'_I.LCi1�1 .tli ififl ��nn�I�ttt�I'I�n en�l I'n�lili 1'-1.LC 1�'7 411 I CO ('n�,.,.�i�'ticn�.[Yl elii'.t.] N1 I)i�.ien a��vdina�ii�ii��iili('ii�� I( :\�ih�aeC'itvtt�n��ncnl�� I( Ifi I1. Y:n inccre Y:stimvti�/Qnvnri�-'fcAmlT ?Q �� k;. Pre vn�ti rif vtlon G fiil 4 A e, r��o��rn. �„in�o�.-c��.mo.n��o 1'n ur�In+nu'I elTliu�lico>1 A1i�IK�I.x a�enLiil.1'f,1_I k>i.��Il ical�hl ?0 I R (:. Re�li«Coordioariuo �Q ��::: - ..:,.._: S _,.,�:,; .. . �io�ain„n�. isea i^ _i �..,...i i�xy r.,��n�am,.«,.�a�.W,a:. s�vi.zw� 1:4ui�im�ni rl�argta- \IlkcRr ER IGV�uctiom J.IIXfi tiun��'oo oud Fqvipmcol �� 1J— — .IV� LuWna muH�ro 5/?1,^UI� I';ii�.i�<<��c F'-I Ih'I�A