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07-18-13 Envision Connection Project Executive Board Agenda Packet QGENDA Envision Connection Project Executive Board Regular Meeting July 18, 2013 7 pm Golden Valley City Hall, 7800 Golden Valley Road Council Conference Room Board of Directors: Blair Tremere, Acting Chair; Lynn Gitelis; Sharon Glover; Jim Heidelberg; Cindy Inselmann; Helene Johnson; Philip Lund; Dean Penk; Wendy Rubinyi, Mike Schleif; Marshall Tanick, Shep Harris (Council Liaison) Staff Liaison: Cheryl Weiler, Communications Manager 1. Call to Order* 2. Approval of Agenda'`* 3. Approval of Regular Meeting Minutes—April 18, 2013 4. Old Business • July 4th event— Shep Harris • Beyond the Yellow Ribbon Campaign —Shep Harris • Ice Cream Social — Requests for Participation 5. Reports and Updates • Data Practices/Open Meeting Law Training DVDs • Bridge Builders • Next Quarterly Event • Envision Award • Lilac Planting - September • Valley Volunteer Day - October • Golden Valley Business Council • 2014 Hall of Fame 6. Communications 7. Other Business • Update on Council Resolution for Envision Connection Project • Election of officers • 2014 work plan and budget • Presentation regarding teen advisory group—Shep Harris • Need for better marketing — Mike Schleif 8. Upcoming Meetings • August 15, 2013 • September 19, 2013 (change meeting date) • October 17, 2013 • November 21, 2013 9. Adjourn *Meeting will not be held without a quorum. �`* To add something to the agenda, mention it at the time the agenda is approved. MINUTES Envision Connection Project Executive Board April 18, 2013 7 pm City Hal1 Council Conference Room Directors Present: Blair Tremere (Vice Chair), Sharon Glover, Jim Heidelberg, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick Directors Participating by Phone: Lynn Gitelis Directors Absent: Cindy Inselmann, Shep Harris (Chair), Mike Schleif Staff Liaison: Cheryl Weiler, Communications Manager Guest: Tom Burt, City Manager 1. Call to Order The meeting was called to order at 7:15 pm with a quorum. 2. Approval of Agenda Penk asked to add an approval for the Farmers' Market to solicit funds from the Golden Valley Community Foundation (GVCF). Lund asked to add a report on the April 18 meeting of the Golden Valley Business Council. Motion: Lund moved to approve the Agenda as amended. The motion was seconded by Tanick and approved unanimously. 3. Approval of November 15, 2012 Minutes Lund asked to add that he offered to chair the April 20 Bridge Builders event. It was also noted that the location of the lilac planting location for September 28 be corrected from the north Hwy 55/Hwy 169 interchange to the south. Motion: Moved by Heidelberg and seconded by Johnson to approve the minutes as amended. Motion carried, with Glover and Tremere abstaining. 4. Old Business Memorial Dav Proqram — Lvnn Gitelis Gitelis had talked with Harris, and the event will go forward, with Harris offering to take the lead on obtaining the permit and John Giese placing the flags along Golden Valley Rd. Gitelis said she may handle the details for the event. Harris and Gitelis plan to further discuss details over the weekend and ask for additional help at the April 20 Bridge Builders event. Penk said he'd touch base with Gitelis after the Bridge Builders event. Julv 4 Event— Shep Harris Harris communicated through Weiler that he found a judge willing to do a naturalization ceremony on July 4 in Golden Valley. Harris wondered if the Board wanted to go forward with the event and if so, what elements should be included. It was noted that someone would first need to contact US Citizenship and Immigration Services. Board members discussed possible roles for Global Golden Valley and agreed to bring the idea to the April 20 Bridge Builders event. Bevond the Yellow Ribbon Campaiqn —Shep Harris Harris communicated through Weiler that the Beyond the Yellow Ribbon meeting had been canceled, so he had nothing new to report, other than he is looking for someone to spearhead the effort. After a brief discussion of what the group's potential structure, Lund read an email from Linda Loomis, who is asking for a booth at Valley Days to provide information about Beyond the Yellow Ribbon. Lund will follow-up with her. 5. Reports and Updates Bridae Builders April 20 Event: Lund contacted MnDOT in Golden Valley to set up the April 20 Bridge Builders event and tour, and Penk set up the squad car tour. Lund and Penk developed a graphic on how Bridge Builders works and fits in the community. Lund will also set up a new meeting format to use Saturday fo maximize efficiency, productivity, and use of small group breakouts. Penk created a sign-up sheet for the event; new names will be incorporated into the Bridge Builders mailing list. Weiler will add the new names to the email listserve. Golden Valley Days Presence and Staffing: The Envision Connection Board will share a booth with Bridge Builders. Lund will be the contact for volunteers at the booth. Weiler will check with Brian Erickson in Park & Recreation to confirm booth and will take stock of signs and banners on hand. Lund will get an updated list of participants to Weiler so additional signs can be made if needed. Weiler will check files and develop a list of necessary marketing materials for the booth. Envision Award Lund reported that Kristine Frey and Leslie Hendricks, founders of Market in the Valley, were presented with a Visi Award at the April 16 City Council meeting. The Board discussed potential future nominees, including Trees for Tyrol and Don Brown. Lund has asked Linda Loomis if she would nominate Don Brown for a Visi Award. 2013 Hall of Fame Tanick reported the Hall of Fame committee met April 17 to plan the May 17 recognition event, which will be held at Brookview Community Center from 9-10:30 am. The event will feature a short program and light refreshments. The committee expects around 50-60 people to attend. Tanick reports the committee still has a nice pool of candidates from which to choose future inductees. Tremere said he discussed with Mayor Harris the costs for the plaques and reported that the Mayor said such expenses, like with the Visi Award, will be covered by the City. Ice Cream Social Tanick reported that $650 would buy the ice cream for the event and said he'd follow up. Penk offered to contact Sebastian Joe's to set up the ice cream order. Weiler reported that the permanent wooden sandwich boards (4 foot x 4 foot) used by the Fire Department to promote events curbside cost around $400 each, which includes five years worth of interchangeable date stickers. Lilac Plantinq Maintenance morning is set for 8 am May 25, and the Planting Party is set for September 28 in the cloverleaf of the Hwy 55/Hwy 169 south interchange. Tremere reported that the Golden Valley Garden Club has offered to provide and serve refreshments. Vallev Volunteer Dav Penk reported a lull for this event due to a lack of leadership after the former organizer moved to another city. The Board agreed to promote the event at the April 20 Bridge Builders event to try to rally some help. Penk will follow up with representatives from Peaceful Valley Montessori, Summer Picha and Katie Doyle. Golden Vallev Business Council Lund and Penk attended the inaugural meeting of the Golden Valley Business Council April 18 at Byerly's in Golden Valley. Both reported that it was well-run and well-attended and included reports from schools, the City, business speakers, and special interest groups like Golden Valley Days and the Golden Valley Community Foundation. Lund and Penk invited all present to the April 20 Bridge Builders meeting. 6. Communications Weiler informed the Board that the City's annual Board/Commission Recognition Dinner is set for Wednesday, June 19, 2013, at Brookview Community Center. Social hour starts at 6:30 pm (wine and beer provided courtesy of the Mayor and Council, not at taxpayer's expense), the program is at 7 pm, and dinner is at 7:15 pm. 7. Other Business Market in the Valley asked Envision to endorse a funding request it plans to make to the Golden Valley Community Foundation. Lund asked why Envision needs to endorse such a request by Market in the Valley, and Penk explained that the Foundation has limited its awards to Envision "Small Sparks" groups, so the Envision Board needs to act as a clearing house for such funding requests to the Foundation. Motion: Moved by Heidelberg and seconded by Johnson endorse Market in the Valley's application for funding to the Golden Valley Community Foundation. Motion carried Tremere noted the Hall of Fame needs funding for plaques. Motion: Moved by Heidelberg and seconded by Tremere to ask the Golden Valley Community Foundation for funding for plaques. Motion carried. Weiler reported that the Board needs to develop a work plan and budget to present to the City Council. The Board agreed to add it to a future agenda. 8. Future Meetings The next meeting will be Thursday, June 20, 2013, 7 pm, City Hall Council Conference Room. 9. Adjournment Motion: Moved by Penk and seconded by. Motion carried. The meeting adjourned at 9 pm.