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09-03-13 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Councii Chamber September 3, 2013 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance C. Presentation of Donation from Covenant Village - Golden Valley Crime Prevention 3 Fund Board 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Gouncil and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - June 18, 2013 4-11 B. Appraval of Check Register 12 C. Minutes of Boards and Commissions: 1. _ Board of Zoning Appeals - July 23, 2013 13-26 Q. Bids and Quotes: 1. Sump Manhole Retrofits/SAFL Baffle - Quotes 27 E. Letters, Emails and/or Petitions: 1. Letter of Resignation from David Hanson from Bassett Creek Watershed 28 Management Commission F. Authorization to Sign Agreement with Wright Hennepin for City Hall Campus LED 29-37 Retrofit G. Authorization to Sign the Amended Agreement with Breck School for Community 38-41 Service Qfficer H. Receipt af Human Rights Commission Resolution Recommending the City Council 42-43 Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013 I. Adopting Revised Guidelines for Advisory Commissions, Committees, Boards and 44-50 Councils J. Board/Commission Appointments 51 K. Approval of Plat 13-77 and Authorization to Sign Subdivision Development 52-61 Agreement - E.A. Anderson's Addition Second Addition L. Appointing Absentee Ballot Board Election Judges for City Election 13-78 62-64 M. Call for Public Hearing - Certification of Special Assessments - 10/1/13 65 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Multifamily Housing Revenue Note and Adoption of Housing 66-79 Program - Hammer Residences, Inc. Project 13-79 B. Public Hearing - Residential Street Lights RSL 237 - Noble Drive, Major Drive and 80-86 Heathbrooke Circle 13-80 C. Public Hearing - Preliminary Design Plan Approval - PUD #79 - Amendment #4 - 87-110 Room & Board, Inc., Applicant D. Public Hearing - Preliminary Design Plan Approval - PUD #90 - Amendment #3 - 111-138 Meadowbrook School - Hopkins Public Schools, ISD #720, Applicant E. Continued Public Hearing - Ordinance #503 - Final Design Plan Approval - PUD 139 #112 - The 3.9.4 Apartments - Global One Golden Valley, LLC, Applicant (item continued to 9/17/13 Council Meeting) F. Continued Public Hearing - Easement Vacations to Vacate Alley and Easements in 140-141 the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) (item continued to 9/17/13 Council Meeting) 5. OLD BUSINESS 6. NEW BUSINESS A. Adopting Proposed 2014 Budget and Tax Levies Payable in 2014 13-81 142-149 B. Set Date for Hearing - 2014-2015 Budget and 2014 Property Tax Levy - 12/3/13 150 C. Announcements of Meetings D. Mayor and Council Communications 7. ADJOURNMENT w+�L'� &!� � %q.:... � Police Department 763-593-8079/763-593-8098 tfax) Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 1. C. Presentation of Donation from Covenant Village - Golden Valley Crime Preventian Fund Board Prepared By Stacy Carlson, Chief of Police Summary On August 13, 2013, Covenant Village hosted a pancake breakfast fundraiser for the Golden Valley Crime Prevention Fund. This event was organized to raise money for hardware and software for a bait car that the Police Department will utilize to help deter auto thefts. In total, $1,017 was received and will be presented to the Crime Prevention Fund Board. Recommended Action Craig McDaniels from Covenant Village presents a check for $1,017 ta the Golden Valley Crime Prevention Fund Board Members. Regular Meeting of the City Council June 18, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on June 18, 2013 at 6:30 pm. The following members were present: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledge of Alleqiance The Pledge of Allegiance was recited. Approval of Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the agenda of June 18, 2013 as submitted. Approval of Consent Aqenda MOVED by Pentel, seconded by Scanlon and motion carried unanimously to apprQVe the agenda of June 18, 2013 as amended: removal of Minutes of Boards or Commissions - Planning Commission - May 13, 2013; and Receipt of May 2013 Financial Reports. *Approval of Minutes - Citv Council Meetinq - April 16, 2013 MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of April 16, 2013 as submitted. *Approval of Check Reqister MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the payment of the City as submitted. *Solicitor's License - Greta Zavitskaja and Iwona Utnicka for Southwestern Advantaqe MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the solicitor's license for Greta Zavitskaja and Iwona Utnicka for Southwestern Advantage. *Solicitor's License - Vision Securitv MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the solicitor's license for Vision Security. Regular Meeting of the City Council June 18, 2013 Page 2 *Gamblinq License Exemption and Waiver of Notice Requirement - Leech Lake Leqacy MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Leech Lake Legacy. *Minutes of Boards and Commissions MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Human Services Fund - May 13, 2013 Joint Water Commission - May 1, 2013 *Minutes of Boards and Commissions Mayor Harris congratulated John Kluchka for being elected the new Chair of the Planning Commissian and thanked Cathy Waldhauser for serving as Chair. Mayor Harris had questions regarding solar energy systems. Staff will determine if there is an interest in the Environmental Commission discussing solar energy systems. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the Planning Commission minutes for May 13, 2013. *Squad Car - Quote MOVED by Pentel, seconded by Scanlon and motion carried unanimously to purchase through the Minnesota Materials Management Division, one 2014 Ford Police Marked Interceptor all-Wheel Drive Sedan from Nelson Auto Center for $29,896.61. *Approval of Requests for Beer and/or Wine at Broakview Park MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the requests for beer and/or wine at Brookview Park as recommended by staff. Receipt of Mav 2013 Financial Reports Mayor Harris had questions regarding the Bassett Creek revenues and capital purchases. Sue Virnig, Finance Director answered questions from the Council. MOVED by Schmidgall, seconded by Pentel and motion carried unanimously to receive and file the May 2013 Financial Reports. Regular Meeting of the City Council June 18, 2013 Page 3 *Approval of Amendinq the North Wirth Tax Increment District No. 3 to Discontinue the Collection of Increment Generated from Certain Parcels Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-51 RESOLUTION AMENDING THE NORTH WIRTH DISTRICT NO. 3 TAX INCREMENT FINANCING DISTRICT TO DISCONTINUE THE COLLECTION OF INCREMENT GENERATED FROM CERTAIN PARCELS The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the fallowing voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Approval of Continuinq the Envision Connection Proiect Executive Board and Bvlaws Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-52 RESOLUTION CONTINUING THE ENVISION CONNECTION PROJECT EXECUTIVE BOARD The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Submit Application to MnDOT for Metro Municipal Aqreement Proqram - Douqlas Drive/Countrv Club Drive/TH 55 Intersection Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13 -53 RESOLUTION AUTHORIZING A MINNESOTA DEPARTMENT OF TRANSPORTATION MUNICIPAL AGREEMENT PROGRAM SUBMITTAL FOR INTERSECTION IMPROVEMENTS AT CQUNTRY CLUB DRIVE/DOUGLAS DRIVE (CSAH 102) AND TRUNK HIGHWAY 55 Regular Meeting of the City Council June 18, 2013 Page 4 *Authorization to Submit Application to MnDOT for Metro Municipal Aqreement Proqram - Douqlas Drive/Gountrv Club Drive/TH 55 Intersection - Continued The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Submit Application to MnDOT for Metro Municipal Aqreement Proqram -Winnetka Avenue and TH 55 Intersection Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-54 RESOLUTION AUTHORIZING A MINNESUTA DEPARTMENT OF TRANSPORTATION MUNICIPAL AGREEMENT PROGRAM SUBMITTAL FOR INTERSECTION IMPROVEMENTS AT WINNETKA AVENUE AND TRUNK HIGHWAY 55 The motion for the adoption of the foregoing resolution was ssconded by Member Scanlon and upon a vote being taken thereon, the followin� voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - 2012 National Pollution and Discharqe Elimination Svstem (NPDES) Phase II - Storm Water Pollution Prevention Proqram, Annual Report to Minnesota Pollution Con#rol Aqencv Eric Eckman, Public Works Specialist, presented the staff report and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the pubiic hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-55 RESOLUTION ISSUING A NEGATIVE DECLARATION OF NEED FOR REVISIONS TO THE STORM WATER POLLUTION PREVENTION PLAN Regular Meeting of the City Council June 18, 2013 Page 5 Public Hearinq - 2012 National Pollution and Discharqe Elimination Svstem (NPDES) Phase II - Storm Water Pollution Prevention Proqram, Annual Report to Minnesota Pollution Control Aqencv - Continued The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Portions of Drainas�e, Utilitv and Walkwav Easement Vacations - The Colonnade - PUD #53 - Arcata Apartments Jeannine Clancy presented the staff report and answered questions from the Council. The Mayor opened the meeting for public input and persons present to da so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTI�N 13-56 RESOLUTION VACATING PORTIONS OF A DRAINAGE AND UTILITY EASEMENT AND WALKWAY EASEMENT IN THE PLAT OF THE COLONNADE P.U.D. NO. 53 The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the following vat�d against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Second Consideration - Ordinance #499 - Amendinq Section 10.32 Reqarding Definition of Animals and Keepinq of Chickens The following ordinance was MOVED by Pentel, seconded by Schmidgall: ORDINANCE NO. 499, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Amending Section 10.32 Regarding Definition of Animals and Keeping of Chickens Eric Seaburg, EIT, Engineer, presented a staff report and answered questions from the Council. Jeannine Clancy and Thomas Burt answered questions from the Council. Regular Meeting of the City Council June 18, 2013 Page 6 Second Consideration - Ordinance #499 - Amendinq Section 10.32 Reqarding Definition of Animals and Keeping of Chickens - Continued MOVED by Scanlon, seconded by Harris and motion failed to add Section 11. This ordinance will sunset in five years. Council Members Harris, Pentel and Schmidgall voted no. MOVED by Scanlon, seconded by Harris and motion failed to add the following condition: Subdivision 3 (C)(11). Once the chicken coop is no longer in use for its intended purpose or the license is not renewed the chicken coop must be removed. Council Members Harris, Pentel and Schmidgall voted no. MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to approve on Second Consideration, Ordinance #499, 2nd Series Upon a roll call vate, the vote was as follows: CLAUSEN -ABSENT HARRIS - YES PENTEL - YES SCANLON - NO SCHMIDGALL - YES Second Consideration - Ordinance #500 - Amendment to the 2013 Master Fee Schedule - Chicken Coop License and Initial Investiqation The following ordinance was MOVED by Schmidgall, seconded by Pentel: ORDINANCE NO. 500, 2NQ SERIES AN ORDINANCE AMENDING THE CITY CODE Amendment to the Master Fee Schedule for Chicken Coop License and Initial Investigation Sue Virnig, Finance Director, presented the staff report and answered questions from the Council. MQVED by Schmidgall, seconded by Pentel and motion carried unanimously to approve on Second Consideration, Ordinance #500, 2nd Series. Upon a roll call vote, the vate was as follows: CLAUSEN - ABSENT HARRIS - YES PENTEL - YES SCANLON - NO SCHMIDGALL - YES Approval of Wine On-Sale (Includinq Stronq Beer) and Non-intoxicatinq Malt Liquor - Nonq's Thai Cuisine Inc. Sergeant Roberts presented the staff report and answered questions from the Council. Regular Meeting of the City Council June 18, 2013 Page 7 Approval of Wine On-Sale (Includinq Stronq Beer) and Non-intoxicatina Malt Liquor - Nonq's Thai Cuisine Inc. - Continued MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the issuance of a Wine On-Sale (including strong Beer) and Non-Intoxicating Malt Liquor license to Nong's Thai Cuisine Inc., located at 2520 Hillsboro Avenue North in the Sunny Hollow Shopping Center. Authorizinq Reportinq Requirements for Local Performance Measurement Proqram Sue Virnig, Finance Director, presented the staff report and answered questions from the Council. Thomas Burt answered questions from the Council. Member Scanlon introduced the following resolution and moved its adoption: RESOWTION 13-57 RESOLUTION AUTHORIZING REPORTING REQUIREMENTS FOR THE LOCAL PERFORMANCE PROGRAM The motion for the adoption of the foregaing resolution was seconded by Member Pentel and upon a vote being taken thereon, the following voted in favar thereof: Harris, Pentel, Scanlon and Schmidgall; and the following was absent: Clausen and the follawing voted against the same: none, whereupan said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Announcements of Meetinqs The Fire and Police Open House is June 19, 2013 from 6 to 8 pm at all Police/Fire buildings. A Beyond the Yellow Campaign meeting will be held on June 19, 2013 at 7 pm at the Crystal Community Center. A Bassett Creek Water Management Commission will be held on June 20, 2013 at 11:30 am. The Fire Relief Associatian Street Dance will be held on June 22, 2013 at 5 pm at the Chester Bird American Legion. A Bassett Creek Water Management Commission tour will be held on June 24, 2013 from 1 to 4 pm leaving from Golden Valley City Hall. A Concert in the Park featuring the Axis Mundi will be held on June 24, 2013 at 7 pm at Brookview Park. The first newly appointed Human Rights Commission will be held on June 25, 2015 at 7 pm. Regular Meeting pf the City Cauncil June 18, 2013 Page 9 Announcements of Meetinqs — Continued A Neighborhood Meeting will be held on June 25, 2013 at 7 pm at Covenant Village, 5800 St. Croix Avenue North. The Board/Commission Recognition Dinner will be held on June 27, 2013 at 6:30 pm at the Brookview Community Center. The next City Council meeting will be held on July 2, 2013 at 6:30 pm. A Citizenship Ceremony will be held on July 4, 2013 at 10:30 am at City Hall. The Council will discuss the board/commission status on July 2, 2Q13 immediately following the Council Meeting. A Hiawatha Light Rail Transit Tour will be held on July 27, 2013 at 8:3Q am and residents can contact the Planning Department if they are interested in attending. Mayor and Council Communication The Council will not conduct any Neighborhood Meeting in July and August. The Council will discuss the process for establishing Neighborhood Meetings at the July Council/Manager meeting. The Council will discuss at a future Council/Manager meeting setting limits on selection of board/commission Chair and Vice-Chair appointments. The Council will begin discussing the 2014-2015 budget at the July through December Council/Manager meetings. Adiournment MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to adjourn the meeting at 7:47 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant �� --� , �.. Finance Department 763-593-8Q13!763-593-8109(fax) ��.�'"�:r`��.,��:a��:.i:�� ".3��.�"x ..:..�.�h�''.v�..�i;�*::�_. _ __ � xu.��x.;�..... ,__. ,�-�- . . .__ ..... .:_ .... .... . ....... . .:s. �... ..... . . Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachmen#s • Document sent via email Recommended Action Mation to authorize the payment of the bills as submitted. Minutes of a Regular Meeting of the Golden Valley Board of Zoning Appeals July 23, 2013 A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday, July 23, 2013 at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair Maxwell called the meeting to order at 7 pm. Those present were Members, Fonnest, Johnson, Maxwell, Nelson and Planning Commission Representative McCarty. Also present were City Planner Joe Hogeboom, Planning Intern Brett Angell and Administrative Assistant Lisa Wittman. I. Approval of Minutes — June 25, 2013 Regular Meeting MOVED by Johnson, seconded by Fonnest and motion carried unanimously to approve the June 25, 2013 minutes as submitted. II. The Petition(s) are: 8851 7t" Avenue North Sweet Cream Properties Golden Vallev, LLC dba Culver's, Applicant (13-07-10► Request: Waiver from Section 11.30, Commercial Zoning District, Subd. 9(B)(3) Side and Rear Yard Setback Requirements • 8 ft. off of the required 20 ft. to a distance of 12 ft. at its closest point to the side yard (south) property line. Purpose: To allow for the construction two-stall garage/dumpster enclosure Request: Waiver from Section 11.30, Commercial Zaning District, Subd. 9(B)(3) Side and Rear Yard Setback Requirements • 9 ft. off of the required 20 ft. to a distance of 11 ft. at its closest point to the rear yard (east) property line. Purpose: To allow for the construction two-stall garage/dumpster enclosure Angell referred to a site plan of the property and explained the applicant's proposal to build a two-stall garage/dumpster enclosure closer to the south and east property lines than allowed. Hogeboom explained that the applicant recently received approval for a Conditional Use Permit to allow for the operation of a drive-thru window. Julie Peterson, Applicant, explained that she would like to have the two-stall garage space because they need space to store their patio umbrellas and the custard cart and trailer that they take to events. She stated that they have considered other locations on the property for the structure but the options considered took away too many parking spaces. Minutes of the Golden Valley Board of Zoning Appeais July 23, 2013 Page 2 Nelson asked about the required number of parking spaces. Hogeboom stated that the site is right at the required number of parking spaces and if they took away any spaces they would be under-parked. Nelson asked if a variance would be needed if the proposal was just for a dumpster. Peterson said no, a dumpster could be in this proposed location. She stated that if the garage/dumpster were moved to a different location the drive-thru traffic and pedestrian traffic would also be impeded. Nelson noted that two of the questions weren't addressed on the application and asked the applicant what is unique about the property and why the need for a variance isn't being necessitated by the landowner. Chris McGuire, Contractor for the project, explained that the major reason for the variance is the parking. If the garage/dumpster is placed anywhere else on the property blind intersections will be created. He added that the garage/dumpster will be located near the Perkin's dumpster, it will be constructed with the same materials as the building and will appear as if it is just a slightly larger dumpster. Johnson noted that Perkin's dumpster is located away from their windows. McGuire stated that the proposed location works for access and truck alignment as well. McCarty asked how tall the garage/dumpster will be. McGuire said it will be 8 feet tall with a pitched roof. Maxwell opened the public hearing. Seeing and hearing no one wishing to comment, Maxwell closed the public hearing. McCarty said he is comfortable with the proposal and thinks the impact is minimal. Nelson agreed and said parking and safety issues meet the criteria the Board considers. Fonnest also agreed and said the garage/dumpster won't be obvious to anyone and if it is well maintained it should be fine. Maxwell read the criteria the Board is to consider when granting variances and stated that the proposal is in harmony with the City Code's intent, it is consistent with City's Comprehensive Plan, it is a reasonable request, the circumstance is unique and the proposal won't negatively impact the surrounding property owners. MOVED by Fonnest, seconded by Nelson and motion carried unanimously to approve the following variance requests to allow for the construction two-stall garage/dumpster enclosure: • 8 ft. off of the required 20 ft. to a distance of 92 ft. at its closest point to the side yard (south) property line. • 9 ft. off of the required 20 ft. to a distance of 11 ft. at its closest point to the rear yard (east) property line. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 3 517 Clover Lane Jamie Paul and Natalie Schaefer, Applicants (13-07-11) Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(2) Rear Yard Setback Requirements • 4.14 ft. off of the required 25.76 ft. to a distance of 21.62 ft. at its closest point to the rear yard (northeast) property line. Purpose: To allow for the construction of a deck in the rear yard. Angell explained the applicant's request to construct a deck in their rear yard. He showed the Board the proposed deck plans and noted that the lot is oddly shaped. McCarty asked if there are height limitations for decks. Hogeboom said there are no height limitations, however if a deck is under 8 inches in height it is not considered to be a structure and therefore does not need to follow setback requirements. Johnson referred to the application and questioned why the applicant wrote that a 15 foot variance would allow for the construction of the proposed deck however, the agenda calls for a variance of 4.14 feet. Jamie Paul, Applicant, explained that he initially asked for 15 feet because the lot is oddly shaped. He stated that he just wants enough room to construct a 14-foot wide deck however the numbers work out. Nelson noted that the current configuration of the steps is awkward and doesn't function properly. Hogeboom stated that the home is set further back on the lot than required and that if the home were built at the 35-foot front yard setback line the proposed deck would fit within the setback areas and would not need a variance. Maxwell opened the public hearing. Hearing and seeing no one wishing to comment, Maxwell closed the public hearing. Fonnest said this proposal seems reasonable and it will enhance the usability of the home. Johnson agreed. Nelson also agreed and stated the proposal is in harmony with the City Code's intent, it is consistent with City's Comprehensive Plan, the circumstance is unique because of how far back the house sits on the property and the proposal won't negatively impact the surrounding property owners. MOVED by Nelson, seconded by McCarty and motion carried unanimously to approve the variance request for 4.14 ft. off of the required 25.76 ft. to a distance of 21.62 ft. at its closest point to the rear yard (northeast) property line to allow for the construction of deck in the rear yard. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 4 2720 Noble Avenue North David and Wanda DeRemer, Applicants (13-07-12) Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(3)(b) Side Yard Setback Requirements • 11 ft. off of the required 12.5 ft. to a distance of 1.5 ft. at its closest point to the side yard (north) property line. Purpose: To allow for the replacement of the carport in the same location. Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 19(B) Paved Area Requirements • 1.5 ft. off of the required 3 ft. to a distance of 1.5 ft. at its closest point to the side yard (north) property line. Purpose: To allow for the replacement of the driveway in the same location. Angell referred to a site plan and photos of the property and explained the applicants' proposal to replace the existing carport and driveway in their same locations. Maxwell asked if the existing carport and driveway are grandfathered in. Hogeboom exp�ained that the existing carport and driveway are grandfathered in, however the proposed new carport will be taller which is considered to be an expansion and therefore it requires a variance. McCarty noted that the proposed carport will also be deeper than the existing carport. Johnson referred to the application where it states that a small portion of the neighboring driveway is on the applicant's property and questioned if that matters. Hogeboom stated that it would matter if the proposal was impacting the neighboring property, but this proposal doesn't. He added that if the driveways were built today, they would have to be located three feet away from the property line. David DeRemer, Applicant, stated that in the process of replacing the driveway underneath the carport it was discovered that the contractor couldn't get his equipment under the carport, so they decided they would like to raise the height of the carport, necessitating a variance. Maxwell asked DeRemer if the carport existed when he purchased the house. DeRemer said yes. Nelson asked about the dimensions of the carport. DeRemer said it is currently about 5 feet shorter than the end of the house and he would like to carport to be the same depth as the house. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 5 Maxwell asked if there is only one garage stall without the carport. DeRemer said yes. Fonnest asked if the overhan� of the carport hangs over the property line. DeRemer said no, not quite. Hogeboom explained that eaves and overhangs can go 30 inches into a setback area, but they would not get a building permit if they cross over a property line. Maxwell questioned the unique circumstances with this property. DeRemer said there are no other options because the property is heavily wooded. Maxwell asked DeRemer if he had considered constructing a second garage stall instead. DeRemer said he didn't think a garage addition would be approved because a garage is required to be further away from the property line to accommodate for emergency vehicles. Maxwell opened the public hearing. Seeing and hearing no one wishing to comment, Maxwell closed the public hearing. Hogeboom stated that he received a phone call from a neighbor expressing support of the proposal. Maxwell referred the criteria the Board considers when granting variances and stated that the proposal is in harmony with the City Code's intent, it is consistent with City's Comprehensive Plan, it is a reasonable request, the circumstance is unique and the proposal won't negatively impact the surrounding property owners, therefore he is in favor of the proposal. Nelson agreed. MOVED by Fonnest, seconded by Johnson and motion carried unanimously to approve the following variances: • 11 ft. off of the required 12.5 ft. to a distance of 1.5 ft. at its closest point to the side yard (north) property line to allow for the replacement of the carport in the same location. • 1.5 ft. off of the required 3 ft. to a distance of 1.5 ft. at its closest point to the side yard (north) property line to allow for the replacement of the driveway in the same location. 2507 Meridian Drive Dan Stark, Applicant (13-07-13) Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(3)(b) Side Yard Setback Requirements • 5.5 ft. off of the required 12.5 ft. to a distance of 7 ft. at its closest point to the side yard (south) property line. Purpose: To allow for the construction of a new deck. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 6 Angell referred to a survey of the property and explained that the applicant is proposing to build a deck that will match the existing plane of the garage which is located 7 feet from south property line. Josh Friberg, Contractor for the project, explained that an alternative would be to have a landing space with steps in the setback area. However, that would greatly diminish the space and he couldn't install the required footings. He added that they want to encapsulate the existing steps and make it more attractive. McCarty questioned the dimensions of the deck and noted that the last step on the existing set of steps doesn't go all the way to the edge of the garage like the proposed deck would. Friberg stated that the 12.5 foot setback measurement is right in the middle of the existing third step up. Nelson asked Friberg if he had considered going the other way (toward the north, rear yard) with the proposed deck. Friberg explained that the existing door on the side of the house will become a window and the existing window on the back of the house will become a sliding door onto the proposed deck. He added that they are trying to create a sitting area on the south side. McCarty stated that a bigger deck could be created in the other area toward the back yard, rather than on the side. Maxwell questioned what is unique about the property. Friberg stated that the location of the existing garage and the fact that the neighboring house is finro feet away from the side yard property line are unique. He reiterated that they are trying to cover the unsightly stairs and make the property more attractive. Maxwell asked if a variance would still be required if the deck were built just to the edge of the steps and not to the edge of the garage. Friberg said yes, they would still need a variance of approximately two feet. Dan Stark, Applicant, stated that the neighbor is supportive of the proposed deck. McCarty asked Friberg if they had considered removing the existing steps instead of covering them up. Friberg said they have considered that but it is not cost effective or easy to do. McCarty agreed but noted that they are asking for a large variance for a large deck. Maxwell stated that the Board tries not to grant variances for more than what is needed and asked Stark if he would be willing to take a smaller variance in order to just cover the existing steps and not extend the deck all the way to the edge of the garage. Johnson said he thinks extending the deck to be along the same plane as the garage would make for a cleaner look. He added that other neighbors seemed to have done the same thing and the proposed design seems to make sense. Nelson agreed that the look would be cleaner but noted that the houses are close together in this neighborhood so she is concerned about the impact on the neighbors. McCarty agreed that the proposed deck would be visually impactful because it will be three or four feet high and will look down into the neighbor's yard. Stark stated that the Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 7 proposed location of the deck is really the only place that seems to make sense to have a deck. He added that there are also two big trees in the back yard that he would like to avoid. McCarty said it seems like the proposed deck could be built a bit further away from side yard property line in order to be less impactful. Stark stated that the neighbor has a privacy fence and their back yard is lower than his so he doesn't think they'll be able to see the proposed deck. Maxwell opened the public hearing. Seeing and hearing no one wishing to comment, Maxwell closed the public hearing. Fonnest said he shares McCarty's concerns about the impact on the neighboring property. Nelson asked the applicant how long he has lived in this house. Stark said seven years. Nelson said that it seems to her like the deck could be moved further toward the north. Maxell suggested allowing a variance for 3.5 feet off the required 12.5 feet to a distance of 9 feet for the proposed deck. Johnson said he thinks this is a no win situation and that any structure will have an impact on the neighboring property whether or not the deck is a foot or two smaller. He said it feels like they are splitting hairs and making the deck look choppy instead of making the best of a bad situation. McCarty stated that the City has articulation requirements and he feels that lessening the impact to the neighboring property is significant. Stark said he thinks the impact is already there with the garage being located where it is and he would not be going any closer to the neighboring property than the garage already does. Maxwell said he feels there are a few unique features with this property. There is a huge set of unsightly steps that are problematic and may have frost footing underneath, the houses in the neighborhood were placed close to the property lines and the applicant didn't place the house or the steps where they are currently located. McCarty said he still believes the steps could be removed. He said he would be willing to support a lesser variance in order to give the applicant some flexibility, but not the variance as requested because the footings for the proposed new deck would not interfere with the existing steps. Nelson said she thinks the applicant could get what they want and have an aesthetically pleasing deck with a smaller variance. Maxwell asked if a variance for 3.5 feet off the required 12.5 feet to a distance of 9 feet for the proposed deck would work. Friberg said that 2 feet off the required 12.5 feet to a distance of 10.5 feet would bring the proposed deck to the bottom of the existing steps. Maxwell asked Stark if he is interested in changing his variance request. Stark said yes. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 8 MOVED by McCarty, seconded by Fonnest and motion carried unanimously to approve a variance for 2 feet off the required 12.5 feet to a distance of 10.5 feet at its closest point to the side yard (south) property line to allow for the construction of a new deck. 4032 Wayzata Blvd. Joseph Cool, Applicant, (13-07-15) Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(1) FrontYard Setback Requirements • 5 ft. off of the required 35 ft. to a distance of 30 ft. at its closest point to the front yard (south) property line. Purpose: To allow for the construction of a new home. Angell stated that the applicant is proposing to construct a new home on this vacant praperty. He explained that there was previously a house on this property that burned down in 20Q4 and that the proposed new house would follow a similar footprint as the previous house. Nelson stated that she is comfortable with this proposal due to the slope of the lot, the fact that the proposed new house will be built where the previous house was located, and that the proposed new house will line up with other houses next to it. Johnson asked about the wooden stakes he saw in the ground on the property. Brent Kompelinn, representing the applicant, explained that some of the stakes are marking the setback lines and some are marking where the house will be located. Johnson said it seems as if moving the house back 5 feet wouldn't put it too close to the slope. Kompelinn stated that the bottom of the hill is located in that area. Also there are trees there and the drainage could be problematic if the house were moved back 5 feet. Johnson asked if the existing retaining walls would remain. Kompelinn said yes and added that the house would be approximately 10 feet away from the retaining wall. Maxwell asked Hogeboom if the proposed new house would be located in the same place as the previous house. Hogeboom said he believes so and added that a portion of this property was taken by MnDOT during the construction of I-394. Maxwell opened the public hearing. Linda Fahrendorff, 4022 Wayzata Blvd, said she is interested in what will be built on this property. She stated that she needed a variance to build her garage because MnDOT also took property from her. She added that the previous home did line up with her house. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 9 Seeing and hearing no one else wishing to comment, Maxwell closed the public hearing. , Hogeboom referred to the site plan submitted and stated that the applicant understands that there are other requirements he will have to meet and that the site plan he submitted shows more of a building envelope area than the actual shape of the house. Fonnest said he is comfortable with the applicant's request. Johnson said when a property owner is starting with a blank slate he feels inclined to require they work within the setback requirements, but in this case he is supportive because the proposed house will line up the house next to it. McCarty stated that the proposed new house would line up with the house to the east, but not the house to west and that the grade does not look that steep to him. He said he is having a hard time seeing the justification for variances in this case where it is a blank slate. Nelson said she is considering the impact to the neighborhood and added that the topography is fairly steep. McCarty noted that the Board hasn't seen a house plan, all they've seen is a building envelope area. Hogeboom stated that the applicant is planning on meeting the rest of the setback requirements. Johnson agreed that the applicant is trying to keep in harmony with the surrounding properties. MOVED by Nelson, seconded by Fonnest and motion carried 4 to 1 to approve a variance for 5 ft. off of the required 35 ft. to a distance of 30 ft. at its ciosest point to the front yard (south) property line to allow for the construction of a new home. McCarty voted no. 2390 Wisconsin Ave N Jon Stadtherr & Karen Murphv, Applicants (13-07-16) Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(1) Front Yard Setback Requirements • 7 ft. off of the required 35 ft. to a distance of 28 ft. at its closest point to the front yard (west) property line. Purpose: To allow for the construction of a closed front porch addition. Request: Waiver from Section 11.21, Single Family Zoning District (R-1), Subd. 11(A)(1) Front Yard Setback Requirements Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 10 • 4 ft. off of the required 30 ft. to a distance of 26 ft. at its closest point to the front yard (west) property line. Purpose: To allow for the construction of an open front porch addition. Angell referred to a survey of the property and explained the applicants' request to build a closed front porch and an open front porch. Nelson asked about the current distance between the house and the front property line. Angell stated that the house is 37 feet from the front property line and the garage is 35 feet from the front property line. McCarty questioned the use of the words "open front porch" versus "covered walkway" versus "closed front porch" and "foyer." Hogeboom explained that the Zoning Code considers anything covered with a roof and having no windows to be an open front porch. Maxwell questioned the numbers in the requested variances. He said he thinks the requests should be 5 ft. off the required 35 ft. to a distance of 30 ft. for the closed front porch and 2 ft. off of the required 30 ft. to a distance of 28 ft. for the open front porch. Hogeboom stated that the numbers shown on the agenda are correct because the existing house is located 37 feet away from the front property line. Nelson asked the applicant if there is access into the house from the garage. Jon Stadtherr, Applicant, said yes. He explained that the house is a split level home with at 4-foot wide entryway. A larger entryway would accommodate his mother-in-law's walker and would also allow more than two people at a time to be in the entryway. Nelson asked the applicant how long they've owned the property. Karen Stadtherr, Applicant said they've owned the property for 9 years. She reiterated that the current entryway is inconvenient for her mother who has a walker and added that there is no other place to put a new front entryway. McGarty asked about the dimensions of the proposed new entryway. Jon Stadtherr stated that the proposed closed front porch would measure 9 feet deep by 10 feet wide which would require a variance of 7 feet. McCarty referred to the drawing of the proposed entryway and asked what would be in the second story portion of the structure. Jon Stadtherr explained that it would be an open, two- story foyer. Fonnest noted that the drawings submitted with the application indicate that there would be a window in the proposed new entryway and asked if that was still in the plans. Karen Stadtherr said yes, they are proposing to break up the look of the structure with more details. McCarty asked the applicants if they are proposing to re-do the existing walkway. Jon Stadtherr said yes. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 11 Maxwell asked the applicants if there are any other unique features with the property. Jon Stadtherr said he thinks it's important to keep the valus of home up. Maxwell stated that split level homes have limited access, especially for people with mobility issues. Karen Stadtherr added that there is also a safety concern when coming up the stairs and being hit by the front door. McCarty suggested reversing the door swing to allow the door to swing out rather than in. Jon Stadtherr stated that the wind is too strong for the door to swing out and that he has already had to replace two storm doors. Maxwell opened the public hearing. Seeing and hearing no one wishing to comment, Maxwell closed the public hearing. Fonnest asked if the existing doorway would be removed. Jon Stadtherr said yes and explained that they would like to have any entry closet as well as a larger entryway space. Nelson said she doesn't have an issue with open front porches or covered walkways, it is the closed front porch part of this request that she is struggling with because it would have a big impact on the front of the home. McCarty agreed that the structure seems to be a bit much to address the applicants' concerns. Johnson questioned if there is another way to cover the entryway and get the applicants what they need. Hogeboom stated that the applicant could build a 7-foot deep, open front porch without a variance. Fonnest added that vegetation could be planted to help with the wind issues. McCarty stated that that would not address the applicants concern over not having enough room inside the entryway. He suggested tabling the request to allow the applicants to come back with a different, more minimal design plan. Nelson reiterated that the applicants can build an open front porch without a variance. Johnson agreed and said he doesn't think the plan in front of them will work. MOVED by Johnson, seconded by McCarty and motion carried unanimously to table the applicant's request to allow them to come back to the Board with a different plan. 7901 23�d Avenue North Sohan Sinqh & Swarn Sinqh, Applicants (13-07-14) Request: Waiver from Section 11.22, Moderate Density Residential Zoning District (R-2), Subd. 10(A)(1) Front Yard Setback Requirements • 7 ft. off of the required 35 ft. to a distance of 28 ft. at its closest point to the front yard (east) property line. Purpose: To allow for the construction of a new twin home. Hogeboom explained the applicant's proposal to construct a twin home. He stated that the applicant is also going through the process to rezone the property to R2 and to subdivide the property in order to construct the finrin home. The subdivision would create a "zero lot line" so that each homeowner can own their half of the twin home. Hogeboom stated that this property is vacant due to the soil conditions and that the Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 12 proposed twin home will be built on pilings. Hogeboom explained that as part of the subdivision process Hennepin County will review the proposed plans because Winnetka Avenue is a County Road. It is anticipated as a part of the County's review that they will take an additional 7 feet of right-of-way which is necessitating this variance request. Maxwell asked if the County would still take the 7 feet of right-of-way if the proposed twin home isn't built. Hogeboom said that the County would not take additional right-of- way if the proposed subdivision doesn't happen. Nelson asked if the variance would stay with the land forever. Hogeboom clarified that if the requested variance isn't acted upon within one year it is null and void. McCarty clarified that the applicant isn't asking to build the proposed finrin home closer to the setback line; the setback line is moving closer to the proposed home because the County is taking 7 feet of right-of-way. Maxwell asked the applicant what is unique about the property that necessitates a variance. DJ Chawla, realtor representing the applicants, stated that the applicants are brothers who want to live next to each other and the need for the variance is because the County is taking 7 feet of right-of-way. Dave Gardner, builder, explained that they originally considered building single family homes but the soils are quite poor and the cost to mitigate the soils would be prohibitive so building a twin home would help spread the costs between the two units. Nelson asked if there is any other way to move the finrin home further away from Winnetka Avenue. Gardner said that moving the home in any other direction would require different variances. Nelson said she thinks the proposal is in harmony with the City's requirements, the County taking 7 feet of additional right-of-way is necessitating the variance and the character of the locality will be enhanced. Maxwell opened the public hearing. Hearing and seeing no one wishing to comment, Maxwell closed the public hearing. McCarty said he is supportive of the variance requested because the applicants originally designed the home to fit within the setback area and then found out the County will be taking 7 feet of additional right-of-way. MOVED by Nelson, seconded by Johnson and motion carried unanimously to approve a variance for 7 ft. off of the required 35 ft. to a distance of 28 ft. at its closest point to the front yard (east) property line to allow for the construction of a new twin home. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 13 5501 Glenwood Avenue Golden Vallev Lutheran Church, Applicant (13-07-15) Request: Waiver from Section 11.46, Institutional Zoning District, Subd. 7 Side Yard Setback Requirements • 1.17 ft. off of the required 50 ft. to a distance of 48.83 ft. at its closest point to the side yard (west) property line. Purpose: To allow for the construction of an addition to the existing building. Hogeboom stated that the applicant is proposing to build an addition on the south side of the existing building. The separate house currently located on the property being used for a daycare will be removed. Hogeboom referred to a survey of the property and noted that the building was not built completely parallel with the west property line so 1.17 feet of the proposed new addition would be in the setback area. He stated that the applicant could potentially change their plans slightly but that would affect the flow on the inside of the building. Ken Mestelle, Building Committee Chair, explained that due to childcare licensing requirements the church would have to spend approximately half a million dollars in renovations on the existing house in order to keep their child care license. He said that option doesn't make sense for the church so they are instead proposing to build an addition on the south side of the church. The addition will house the infant care program, expanded toddler rooms, administrative offices, an expanded lobby and a multi-purpose area with a half-gym. Ann Kuntz, Station 19 Architects, explained that there is a corridor/exit system that needs to be maintained and there are existing conditions inside the building that they are lining up with the proposed new addition. She stated that there is heavy foliage along the west property line, so the neighbor to the west won't be able to see the new addition and won't be impacted by it. She added that they did not create the problem with the current building not being completely parallel with the west property line. If it was parallel, they wouldn't need a variance. Fonnest asked if the hallway alignments are required by code or if that is just more convenient. Kuntz stated that the hallway in question is required because it is an exit system. She noted that a total of 25 square feet of the proposed addition would be located in the setback area. Nelson stated that the building was built where it is, they need to align the corridors, the proposal is in harmony with the City's requirements and it is a reasonable request so she supports this variance as requested. Maxwell opened the public hearing. Seeing and hearing no one wishing to comment, Maxwell closed the public hearing. Minutes of the Golden Valley Board of Zoning Appeals July 23, 2013 Page 14 MOVED by Fonnest, seconded by McCarty and motion carried unanimously to approve a variance for 1.17 ft. off of the required 50 ft. to a distance of 48.83 ft. at its closest point to the side yard (west) property line to allow for the construction of an addition to the existing building. III. Other Business No other business was discussed. IV. Adjournment The meeting adjourned at 9:30 pm. George Maxwell, Chair Joseph S. Hogeboom, Staff Liaison �� Public Works Department 763-593-8030/763-593-3988(fax) m..��.�� , ::. ;�� . � ;-:.��... ��._. _� �� " ,�. �� . Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. D. 1. Award Contract for 2013 Sump Manhole Retrofit Project No. 13-18 Prepared By Jeannine Clancy, Director of Public Works Eric Seaburg, EIT, Engineer Summary The Saint Anthony Falls Laboratory (SAFL) has recently developed a stainless steel baffle that is installed in sump manholes to increase the sediment capture efficiencies while also greatly reducing the likelihaod of washouts during intense rainfalls. Capturing and holding more sediment and pollutants in the sump manhote reduces the loading in downstream water bodies. The retrofitting of SAFL baffles in appropriate sump manholes will reduce the need to dredge water bodies and help restore impaired waters. Staff has identified 12 sump manholes that they would like to retrofit in 2013. Bids for the 2013 Sump Manhole Retrofit Project, City Improvement Project No. 13-18, were opened on August 19, 2013. The following bids were received: Metro Utilities, Inc. $56,225.00 Penn Contracting, Inc. $74,481.00 Engineer's Estimate $57,646.88 Funding for the 2013 Sump Manhole Retrofit Project is included in the 2013-2017 Capital Improvement Program (SS-33, page 80). Recommended Actions Motion authorizing a contract with Metro Utilities, Inc. in the amount of$56,225.00 for the 2013 Sump Manhole Retrofit Project No. 13-18. David W. Hanson 1030 Angelo Drive Minneapolis, MN 55422 4706 Home Phone: 763 588 1478 Cell Phone: 763 257 3680 Emaif: davewhanson@gmail.com August 16, 2013 Jeannine Clancy Director of Public Works City of Golden Valley Golden Valley, MN 55427 Dear Jeannine: Reluctantly, I am offering my resignation as the Alternate Commissioner to the Bassett Creek Water Management Commission, effective December 15, 2Q13. Having served since 1997, I will miss the meetings, the information available, and the cooperative efforts of the city and the commission to improve the conditions in the watershed. It just seems that it is time to limit my activities. It has been a pleasure working with you, the city staff, and the Watershed Commission. With warm regards, David Hanson Alternate Commissioner to the Bassett Creek Water Management Commission �� Public Works De artment r 763-593-8030/763-593-3988(fax) _e. .,_ � . �w� � _._ . . rt_ Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. F. Authorize Agreement with Wright Hennepin Cooperative Electrical Association for the Pilot LED Lighting Project on the City Hall Campus Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Street Maintenance Supervisor Summary The 2013-2017 Capital Improvement Program includes $200,000 for the retrofit of the outdoor lights on the City Hall Campus with LED fixtures (S-033, page 101j. In recent years, LEDs have become the industry standard for outdoor lighting. This proposed project is the first LED streetlight installation for the City. The goal of the project is to compare the quality of the LED lighting to the current lighting without increasing the overall illumination, quantify the electrical cost savings with LED, monitor the LED lights to determine ongoing maintenance costs, and conduct an overall cost-benefit analysis. Since this is the first City LED project, one of the primary goals of the pilot project is to allow Council Members, residents, and other City Hall campus users to have the opportunity to experience a large scale implementation of LED lights and provide staff with feedback. This feedback will be used to guide future decisions regarding outdoor lighting for City facilities, lights along trails in City parks, and streetlights in residential areas. As noted by the recent City survey, street lighting is important to Golden Valley residents and staff wants to make sure residents have the opportunity to experience this new lighting technology to help guide future decisions. Outdoor tighting has the potential to directly impact may Golden Valley residents and this pilot project will allow everyone the opportunity to experience LED lighting before making decisions on future lighting projects. Since the proposed LEDs use less energy than the existing lights (estimated to be 58% lower in energy consumption), this translates to a savings in the City's electrica! charges for parking lot lighting each month. The manufacturer of the LEDs has provided the City with a written guarantee that the proposed LEDs will meet the approximated average fixture performance specifications, thus reducing the City's long-term energy costs. Based on the preliminary electrical cost-saving calculations, the payback analysis for the entire project cost will be recovered in 18.4 years. Although, based on preliminary discussions with the contractor there may be the opportunity to make some design changes that will reduce the project cost and shorten the payback period. These technical design issues will need to be addressed through further evaluation as part of the project. The qualified provider for the proposed project is Wright Hennepin Cooperative Electrical Association. Wright Hennepin is one of the largest consumer-owned electric cooperatives in the area. They have the ability to assist the City with the evaluation of the existing system, complete the design of the new system, install and maintain the new LED lights, and provide assistance with the post-installation evaluation. The total cost for all the preliminary assessment, system design and installation, maintenance, and post-evaluation is not to exceed $200,000. Due to the age of the existing lights in the parking lot and the control equipment, a number of other upgrades to the lighting system are needed to bring the entire system up to current best practices. If approved, installation of the new lights and required equipment will be completed by the end of the year. Attachments • Proposal from Wright Hennepin Services, dated August 20, 2013, for the Golden Valley Campus LED Lighting Project (4 pages) • Correspondence fram Holophane, dated August 1, 2013, regarding written guarantee of LED performance (1 page) • Payback and Energy Savings Anatysis (2 pages) Recommended Action Motion to authorize the City Manager to sign the proposal for Golden Valley Campus LED Lighting Project between the City of Golden Valley and Wright Hennepin Cooperative Electrical Association at a cost not to exceed $200,000. ��#�� August 20, 20 i 3 1W7 i 5en•icG�is a cvhr�lty ownc�l Jeannine Cla.ncy suhsidiait ofl�4ribht-Nennepui Cau�7owe EJectric o�gc�iaric>n, Director of Public Works R"`k'"n�,";°"��'�. City of Golden Valley �� 78�4 Golden Valley Road Golden Valley, MN 55427 +Ghri�rl.tantta,Chair :fnunruG�lr,:lf.� Subject: Fraposal for Golden Valley Campus LED lighting •Thcimas i3.tifach,Vice Chait �r,�c�,�,r��v Projeet. •Dale I�.Jans,Secretan-Ttc�surer D�� MS. Cli#Yl Rr�/JFrba A�itV �- �T°'°`�"��`Y�`�`"`" per our re uest, we are leased to submit this ro osal to .Amumde,&;n��`� Y �1 P la 17 provide professianal services for the design, installation and •$°""`�.�""'`�'`�'�"' maintenance of an LED lighting system for the Golden Valley :t�t�«�ita,:�t.� Campus facilities located At 7800 Golden Valley Road, Golden �l3urn3nR.Hr�rsc6, �^.�� A��. HP»ttRllnkr,h1t'V� Gtl y lYl �'``""�`''�'"��'' F'rofessional C}ualifications t'��,tt:� y""°�`'`�.`"u`��, Wri ht-Henne in Cao eratiUe Etectric Association WH f��c,�r,��r,�� 9 p P � �� headquartered in Rockford, MN is one of the largest and most •F:rick).Heinz, ��an,,,,;ti.,� progressive consumer-owned electric coaperatives in the area. VVH serves 61,012 meters on almost 4$,Q00 accounts, while �'t��4 maintaining 3,836 rniles of power line and 3,000 street and '�'��''��`��'� yard lights. WH has been a corporate citizen in this area since �tr�Rdu�:s�in� 1937. The utility has several subsidiary businesses that serve the area: WH Services, WH Security, and HeatMyFlaars.com. WH Services, (formerly known as WH Response) is wholly- owned subsidiary of WH and has been providing street lighting design, installation and maintenance services to developers and surrounding cities in the metro area since 2046. LED lighting and maintenance services were added to WH Services' portfolio in 2010. Enclo�ed attachments: "2013 Quick Facts," and "Mare than an electric utility" f�00 Electrsc Drive�P,O.Box 330•Rockford MN 55373-0330•www.whe.org Metro f763}477-3(H�•Tolt-Free t800)443-2667•Fax(763}477-3Q54 ��'�J� Scope of work Design an LED lighting system to replace current lighting �H�:�"w'S�r"'"'"``°'"'�`{ throughout the Galden Valley Campus premises including the subs7dian�of lC'tight-Hmnepin Coc�Exrativrl�lc�cuicrlssoriaris�n, pa,.rking lr�t, storage yard� S1Cl�Wc1�{$� buildin�s, water tawer R`xkh"`''`";"°``"'�. and e�erior signs. The e�sting light contral cabinet will be �� repaired and a wireless LED monitaring and control system will be installed. A five year LED lighting warranty and •c�;�t�.t�,tt�,c,,a,T maintenance cantract will be rovid�d. ;9nurwF4ilr,.trr\ p �""'"`�'`'��"a`'''`"``�`'�" Professional services to be utilized for this project: nt�p�c��r:�� Dale P.J�ns,Sccrecaty-Trcasumr ]�eSl Our li t121 desi £Y" 1S Il �1t111 certified /LC from the 13nfJnlu,A�?�� • � � � � g �i 1 � National Cauncil on Qualifications for the lighting professions •�""°`"``'�.Y�°°"�' (NCQLP) has 13+ years of experience exclusively in lighting, is :�n„��:�rf� � the former president of the Illuminating Engineering society �`�'�r`,,�.'""�""'t��`�`, (IES) T'win Cities Section g g , ,�,r�„��,��, , is familiar with li htin codes lighting technologies, installation and applicatians, and has �'�"""°�F`"�``,, 13+ ears li htin desi includin AGI32 and Visual t��,�l�kr.;��; Y g � � � � Professional lighting software. The design wi11 also include pre �'``"'°`�`''a.F�'e',��, and ost Ii ht measurements and LED ener -savin nhY�,�,�.nrti� P � , �' g estirnates. �I�natd ri.L�s, hfvp(rGrmr,iVf�\ Installation and maintenance: WH Services has been providing ��'"�'��F'�'°'" installation and maintenance services throughout metro area Cann�tm,�1gRr since �fl06. A five year maintenance contract will be included `�"$"� (see enclosed attachment-2013 City of Golden Valdey LED •`�a�E'.vf�, maintenance contract).We offer scheduled maintenance and Armondvl�.,1f'4` 24-hour emergency services. WH awns and operates a "Cooperative Dispatch Center" that is staffed 24 hours day, seven days per week. Recent LED installation projects include three prajects for a residential developer and two projects for a neighboring city. (References available upon request) Assumptions � Mark Ray will be the City af Galden Valley's project manager. ➢ Phil Glawe will be WH Services project manager. � Lighting will be designed in accordance with the Cities lighting ordinance ➢ License and permit bond will be pravided r Light measurernents will be taken af e�.sting parking lot. � Light mea�urements will be taken after the LED lights have been installed. � Delivery of lighting equipment is approximately six weeks. � Project tc� be completed by November 30�, 20i3. 6800 Electr+c Ofive•P.O.Box 330�Rakford MN 55373-0330•ww�u.whe,org Metro{763}477-3QOQ•Toll-Free t800)9�13-2b67•Fax(763}477-3054 ��►��'+� � Actual on-site installation time will depend on scope of work awarded; estimate is two-three weeks. �Y'H Servaces is a u�1,r�11y owncd �. (�'1�T t0 t��t�T2Tllri� IOCc`l�lOri O�C�UITl SteT f01' 2'C,'C CI121 QIC�. sub�icGacp of l�'righc Henne�irr � y � Cc�eranu�e t+:lectric Acu�riaucm, flXturf,'S t'1Yld �aTTlps. ��k�"`''��'°"�S°�. � 5 year maintenance coverage will be provided for the entire ��,�� system installed. •`'"°�`'.�°�"`�',`"�,�" Basis of a ent WH Services will re uire S�% of the total :�M„�,,,�,�.�r�v - P '� q project as down payment for material due with returned •Thc�mas Li,�iach,t�rc Utair Sl �C� COTlt2'�Ct; balance is due u on cam letion and .�t�y�rc.,,��tr;v � P P acceptance of work. •palc F.Jans,5c��retar��Tteasurer l3ujjaln,.�(,'�' Based on our understanding of the project and the scope of •�°""`"`�"�"""'� our desi service, we es�imate the cost of our design services ,�t,�:,,.,�,�:�t�' � to be $120/hr. (not to exceed 10 hrs.}. •F3utch,1,linclenfclsec, hfnatierJla,e1�f\� Total Campus LED proieet Cost The proposec� LEDs have a •`�`�""°R.�'""`�'' lawer enerQ[j consumy�tion than the existing lights and as ��0#Y�I.Ae�1 d�'{l� �,"!,7 j" such the City's electrical use for parking lot lighting will be •�c�,a�1.H��txt, r�r�,�.��r.ti reduced (assurning the same time frarne of use). The manufacturer af the LEDs (Acuity Brands-parent company af �°oi�`'��"' Holo hane has rovided the Ci with a written c�rti�cation ,t-f�IR c,��,�tn P � P tY that the proposed LEDs will meet the appro�mated average �E:°�:�.H"°'` �i�ure erfor�nance s ecifications, thus reducin the Ci 's ��,��n� i p r ri p g t3' long terrn energy use. Based on our analysis, the payback ta �`'�'t&cEQ the City from this project is estimated to be 1$.4 years. '�'3�k'.�'^�'� The tatal project cost as outlined in the scope af work is not to �„�,ulo�,t[;� exeeed $200,000.00 The vvritten certification and associated energy consumption analysis in�luded in the append'u�c. Changes in Seope of Services it is understoad that if the scope of work or e�ent of`work changes, the cost will be adjusted accordingl�. Before any out of scope work is initiated we will submit a budget request for the new work and will not begin work until we receive authorization from you. Standard Terms and Conditions The attached Standard Terms and Conditions {at�achment Aj, together with this proposal for the professianal services, constitute the entire agreement between the City of Golden Valley and WH Services and supersede all prior written or oral understandings, This agreement may only be amended, supplemented, modified or canceiled by a duly executed written instrurnent, 6800 Electrc Dm+e•P.O.Bax 330•Rcxkford MN 55373-0330•www.whe.org Metro(7631477-3�30•7oi1-Free(800)943•2b67•Fax(763J 4773054 ��'�� Acce tance Notice to raceed a si ned co of this ro a al � PY P P � `��F'�n"e`"1"�t"'u,"""�`' mailed or emaiied to our office will serve as acce tance of this suhsicG��uf�k'dghc Hent�in > �7 c:,x,perari��t:t�rcdc n.wxi�uon, p��,p��,� �d our notice to proceed. The ernail address is Rexkfotd,\i;rn7�oa, p�aW�Q'Whf.'.C}T'�' Board O�eectors •t:hris il.I an[to,CYiair ,2ttsrar�thfe,�fi\' •1lisimas Q.M9ach,Vc�Cluic ,lfaptr Grmr,c1ft1' •t7ale F,)ans,Secrctan-Trc�asui�ec Hu/f�di�hf;1' We sincerely appreciate your consideration of this propasal •T"""'"��`��"u°�; and look forward to workin with ou on this ro ect. Please ,,n,�,��;��<� g Y p .l feel free to cantact us if you have any questions or need •a��,:�.t�na�n�i�, :�,,Nt,�,ro,,��e� additional information. •Burton R.Horsch, #Ilnrtrr/l.tke�A�a`V •�`MC`',�.�`"'��, Sineerel , F�,�,��,�,� Y •r�,n�a.�.�.u��, :tr,�rr c.r.�x,nrv •�:��:i.�d�a� c.��,-�,,,,.�� Philip J Glawe �.�,:�c�o Service Manager �,ra��=.v��,,, WH Services ,4un„ruJok;:11�'�' Approved: (Signature) Narne Title Date The Cost of this proposal is valid for a period of 90 days WH Services reserues the right to a�d,just the cost estimate after 9Q days from the date of thrs proposal GC Encl. Nlark Ray,PEl Streets Supervisor(Recycling Coardinator �Electrc�r�ve•P.O.8ox 33U•Rotkford MN 55373-0330�www.whe.org Metro R7b3)�77-3000•'Fol!-Free(80Q)943-2667•Faac(763)477-3fl54 � NOLAPNANE Brandon Smith, lc LEADER IN LIGHTING SOLIJTIONS 2515 White Bear Ave A-8 415 St Paul,MN 55109 An S'�9cuityBrands Company 651.275.1936/866.294.8409 fax brandonsmith @ holophane.com August 1, 2013 Wattage Ratinqs for Acuitv Brands Lighting Products Acuity Brands Lighting (Holophane/American Electric Lighting) certifies that the input wattage information shown on the attached specification sheets is based on nominal system calculations, meaning that it is a statistically valid approximation of average fixture performance. The nominal system power is calculated as follows: (Number of LEDs ` Nominal Drive Current * Nominal LED Forward Voltage)/Nominal Driver Efficiency= Nominal System Power Example: (20LEDs " 1.05 amps " 3.09 volts)/.9 = 72.1 watts Individual fixture wattage may vary from the nominal system va�ue. This is due to the fact that the fixture power is dependent on input voltage, LED forward voltage, LED drive current, and LED driver efficiency. Each of which have some allowable tolerance from the nominal value. Taking into account all of these inputs and the variation that they introduce, the totai system wattage variation from nominal is ±10%. In summary, although the average input power for a statistically valid group of fixtures will match the nominal value, the measured fixture wattage on any individual fixture could be as much as 10% higher ar lower than the nominal value shown on the attached specification sheets. Sincerely, � ,� �� '�.: M�� Kurt M. Fox Product Support Mgr. Acuity Brands N � � � I`� M O tn O O O M � O O O N � j, � C+� N CO I`+ tt O N Ef?Ef-}EA �' N O Efl O � � � T O �— O T �— T � O � '� � � � �. � �� O � c�3 O > > O � �' � � � � 4 v, t„r � � � � � W W W � � � � p � � � � �r J J J � �, a' ,.Wj Q Q �C �j OD �� U N � � � � 4J � g C � Q w � � � N N .� .� a > N t� CD N I� N O I� O O O N I� O O O � � � � L C7 N Cfl 00 I� 00 O N �— O e— Q1 N Ef-J E!}ER ` i C � I�• ,— .— O O �G Q ,— 6F} N M Q1 .— '� . � N �� N �� r j � x .� } � y� W W N � � � cv c � � 3 m V � a � c� � � » � � � �y J J J � � a � v, vi aaa �, .. � j N= � � � �+N N � � � a � � � M � �- � a � � v� v� w � � ,1 N � N N 0? ,+-T� O �f N � UC'3 � � � N » > a� � c o � �+ L L � � � �I�i � � °- O O V otS � c��0 y J � O �� O �- "~ "r � V Q� C � '"+ �L N C LL �, �, C� � c :: � � o L W 0 � � � � � � � � � � V O Q � � ''-' � _ � � W o -�.i Q "' -,� � � U � � � ii = c�a J ;� ,^� v p, 'vi a� � N n. .. .� p +�.. V � � >� Ri � � � � � U X '^ d� � � � � C Q y d 'w = � X > ,� `Z �I � Q�! 3 r.�. X �LL � � y (A � � i J � '� � � RS O N cCf > C f� C a1 f� � C� f9 O'� E C� V C m N � � > C Q-"'! � � � 1�— � % � F— N N � N 'V V Q � � G� E M O Z � � o a o a� Y Q E o � � Q o o v� � E E � co E �� c c� �' o�o V C� � V O N � Y � '� '"J � N U +�a+ N (ll C� N --� J J N +--. —� +�-' ? � p f� W o'o E :; a c E `� � �F� � E ��..I� E � � � � a� c��v � _ � p� N N L L O cC Q. C � (� O O � � O N � .� � � � � c� cif � c� c� O � ln C�O aac� c� ct � Zml— V � zV � ZLLJ � � J � fY] � UmJ = mC000 City of Golden Valley Government Center Exterior Relight ,� ...,. .�'G �.�, -� :»... ��: �,,t��# ��SERYKES �€��,.� �t��I1�y� ....� � Total Existing �roposed Proposed WATTS WATTS Total Qty Existing Luminaire Wattage Luminaire Wattage SAVED Saved WATTS 70w HPS Bollard 31 (Kim VRB 1/70 HPS) 95 LED Bollard 40 55 1705 1240 � 150w HPS Shoebox 5 (Sterner#166734) 185 AEL AT80 72 113 565 360 100w HPSShoebox 2 (Ruud MPR2510-M) 130 AEL ATBO 72 58 116 144 7 Unknown Model 130 AEL ATBO 72 58 406 504 *(twin pole by gas pump to be replaced-incl in count) 0 250w HPSShoebox 16 (Sterner#163432) 295 AELATB2 146 149 2384 2336 250w HPS Vert. Mount 2 (GE PF4S) 295 AELAT62 146 149 298 292 100w MV 2 (HOlophane 412) 130 HOL W4GLED 72 58 316 144 300w MH 32 (MOldcast/Guth) 130 HOL W4GLED 72 58 1856 2304 400w Flood 3 (lithonia KFL) 460 LED flood 45 415 1245 135 replacing 3 w/1@ 135w 175w Flood 1 (Lithonia PMF) 211 LED flood 135 76 76 135 Tower Light 4 (170w OSI) 170 LED constant 8.5 161.5 646 34 Tower Light 1 (170w OSI) 170 LED flashing RED 20 150 150 20 4 step light 95 LED insert 12.5 82.5 330 50 *estimated existing wattage 4 CFL can 36 LED downlight 17 19 76 68 *estimated existing wattage 1 incad can 60 LED downlight 30 30 30 30 *estimated existing wattage 7 F48T12 HO 4'60W 164 EMS LED 6L 78 86 602 546 *estimated existing wattage x 2(replacing w/8ft lum) 1 F48T12 HO 4'60W 164 EMS LED 9L 122 q2 q2 lZZ *estimated existing wattage x 2(replacing w/8ft lum), replacing 2 Lmp LED flood F96 T32 HO 8'110W- 3 SIGN 560 LED sign board n140.8 419.2 1257.6 422.4 1 l48T12 HO 4'60W- 328 LED sign board 70.4 257.6 257.6 70.4 SI6N extru � � � 127 3808 1371.2 8956.8 Complete watts saved PER HOUR 12158.2 i�-��} �//4 ��.. ✓ ,d Police De artment r 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. G. Authorization to Sign the Amended Agreement with Breck School for Community Service Officer Prepared By Stacy Carlson, Chief of Police Nathan R. Gove, Commander Summary In 2009 the Police Department entered an agreement with Breck School to provide traffic control during school days in exchange for reimbursement for the salary and benefits of a full-time Community Service Officer. This agreement period expires August 22, 2013. Breck School officials have requested the agreement be extended through the 2013-2014 school year. Although paid for by Breck School, the Breck School Community Service Officer is an employee of the City, subject to the terms and conditions of employment with the City, and under the chain of command of the Police Department. Attachments • Amended Community Services Officer Agreement (3 pages) Recommended Action Motion to authorize the Mayor, City Manager and Police Chief to sign the amended Community Service Officer Agreement with Breck School for 2013-2014. COMMUNITY SERVICE OFFICER AGREEMENT This Community Service Officer Agreement ("Agreement") is made by and between the City of Golden Valley and Breck School ("Breck School"), pursuant to P.U.D. N�. 88, Paragraph C(2). NOW, THEREFORE, be it resolved that the parties to this Agreement agree as follows: 1. PURPOSE: The purpose of this Agreement is to define the duties and responsibilities of the City of Golden Valley, its Police Department, and Breck School in the operation of the Community Service Officer Program. 2. TERM OF AGREEMENT: The term of this Agreement shall be for the 2013-2014 Breck School Year, beginning upon execution of this Agreement. The Agreement may be continued, canceled or modified at the end of the 2013-2014 Breck School Year. Breck School is obligated to notify the City of Golden Valley of its intention to continue, cancel or modify this Agreement at least (90) days prior to its termination. 3. PERSONNEL: The Chief of Police shall staff a community service officer to fill the position of Breck School Community Service Officer (the `Breck School CSO") during the term of this Agreement. 4. CHAIN OF COMMAND: Any individual serving as the Breck School CSQ shall be a full-time employee of the City of Golden Valley and shall report to the Chief of Police or his/her designee regarding all law enforcement and employment related matters; and shall receive assignments to particular duties from the Chief of Police or his/her designee. The City of Golden Valley shall provide training to any individual serving as the Breck School CSO for his/her assigned duties including traffic control skills training and shall provide traffic control skills training to any other CSO providing traffic control services to Breck School on a regular basis. 5. WORK DAYS: The Breck School CSO shall work at Breck School providing traffic control services from a time period starting forth-five minutes prior to the school start time until fifteen minutes after the start of school time both as determined by the Breck School and fifteen minutes prior to the school end time until thirty minutes after the school end time both as determined Beck Schools, everyday school is in session, which times shall be adjusted as necessary in the event inclement weather or other events delay the school start time or cause early release. Any officer serving as a Breck School CSO shall make the appropriate arrangements for time off, vacations and holidays, etc. in accordance with the police collective bargaining agreement. 6. ABSENCE FROM WORK: In the event that the Breck School CSO is sick or has other unplanned absences, he/she shall notify BOTH the Breck School in accordance with their policy, and the police department in accordance with their policy. The police department shall attempt ta provide officer coverage when the Breck School CSO is not available for duty. Requests for floating holidays shall be made to the police department for approval, and notification shall be made by the Breck School CSO to the appropriate personnel of Breck SchooL 1 7. TRAFFIC CONTROL: The Breck School CSO shall, twice per day at the times described in Section 5 herein, on all days when school is in session during the term of this Agreement provide traffic control services to Breck School. In addition, the City of Golden Valley shall provide a second CSO (the "Second CSO") twice per day at the times described in Section 5 herein, on all days when school is in session during the term of this Agreement to provide additional traffic control services to Breck School, the cost of the services of the Second CSO shall be borne by the City of Golden Valley. In the event of an unscheduled employee absence of either the Breck School CSQ or the Second CSO, the City of Golden Valley shall attempt to provide alternate coverage; however, Breck School is aware that when there is an unscheduled employee absence, that two CSOs may not be available for the traffic contral duty described herein and such absence shall not in any way be a breach of this Agreement. 8. DRESS CODE: This position is a uniformed position and the police department shall supply appropriate uniforms and equipment for CSOs providing traffic control services at the Breck School. 9. HANDLING OF POLICE RELATED INCIDENTS: Criminal activity and incidents normally handled by the police shall be dealt with by the Breck School CSO or alternatively the Second CSO in accordance with police department policy, state and federal law, and generally accepted police practices. The City of Golden Valley shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the Breck School, its officers, employees or agents. 10. SCHOOL DISCIPLINE: Neither the Breck School CSO nor the Second CSO is part of the disciplinary team of Breck School, and neither shall normally become involved in discipline issues or the enforcement of school rules except as they relate to maintaining a peaceful and safe environment at Breck School. 11. LIMITATIONS. The provisions of Minn. Stat. Section 471.59, the Municipal Tort Claims Act, Minn. State Chap. 466 and other applicable laws govern liability of the City of Golden Valley and the Breck School. 12. COMPENSATION AND COST SHARING: It is agreed that Breck School shall reimburse the City of Golden Valley for the Breck School CSO's salary and benefits for the full- term of this Agreement. This shall include any overtime incurred by the Breck School CSO for attendance at extracurricular activities at Breck School when his/her attendance is requested by Breck School and such work is outside of the Breck School CSO's working hours as described at Paragraph 5. In a manner that is mutually acceptable to the parties to this Agreement, the City of Golden Valley shall bill Breck School periodically for the services provided by the Breck School CSO, but no less frequently than on a monthly basis, and Breck School shall promptly reimburse the City of Golden Valley in a manner mutually agreed upon by the parties to this Agreement. 2 13. GOVERNING LAW. The Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflicts of laws. All proceedings related to this Agreement shall be venued in Hennepin County. This Agreement may only be modified by the mutual written Agreement of the parties. Dated this 3rd day of September, 2013. CITY OF GOLDEN VALLEY BRECK SCHOOL Mayor, Shepard M. Harris City Manager, Thomas D. Burt Police Chief, Stacy Carlson 3 �� ,,,;. City Administration/Council 763-593-3989/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. H. Receipt of Muman Rights Commission Resolution Recommending the City Council Publicly Proclaim that Golden Valley is a We�coming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013 Prepared By Chantell Knauss, Assistant City Manager Summary At the August Council/Manager meeting the Council directed staff to bring back Human Rights Commission Resolution 13-01, Resolution Recommending the City Council Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013 to be received and filed. Attachment • Human Rights Commission Resolution 13-01, Resolution Recommending the City Council Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013 (1 page) Recommended Action Motion to receive and file Human Rights Commission Resolution 13-01, Resolutian Recommending the City Council Publicly Proclaim that Golden Valley is a Welcoming City for all People and Acknowledging the Minnesota Marriage Equality Act of 2013. Resolution 13-01 July 30, 2013 Commissioner Burris introduced the following resolution and moved its adoption: HUMAN RIGHTS COMMISSION � RESOLUTION RECOMMENDING THE CITY COUNCIL PUBLICLY PROCLAIM THAT GOLDEN VALLEY IS A WELCOMING CITY FOR ALL PEOPLE AND ACKNOWLEDGING THE MINNESOTA MARRIAGE EQUALITY ACT OF 2013 WHEREAS, the Minnesota Marriage Equality Act of 2013 is to be implemented and become the law af the State of Minnesota on August 1, 2013; and WHEREAS, this law effectively enables same-sex couples to legally marry in Minnesota and constitutes the "Rule of Law" as discussed in the Preamble to the Universal Declaration of Human Rights promulgated by the United Nations; and WHEREAS, the Golden Valley Human Rights Commission is charged with the responsibility of bringing the basic tenets of the Universal Declaration of Human Rights home ta the citizens of Golden Valley. NOW, THEREFORE, BE IT RESOLVED, the Golden Valley Human Rights Commission recommends to the Golden Valley City Gouncil that it consider and pass a resolution publicly proclaiming that Golden Valley is a welcoming City for all people and acknowledging the implementation of the Act passed into law by the Minnesota State Legislature this year. Andy Snope, Chair ATTEST: Chantell Knauss, Staff Liaisan The motion for the adoption of the foregoing resolution was seconded by Commissioner Johnson and upon a vote being taken thereon, the following voted in favor thereof: Burris, Buttress, Johnson, Jordan, Perkins, Reisner, and Snope; the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Staff Liaison. C'Z��' �)� City Administration/Council 763-593-3989/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. I. Adopting Revised Guidelines for Advisory Commissions, Committees, Boards and Councils Prepared By Chantell Knauss, Assistant City Manager Summary At the Council/Manager meeting on July 9, 2013, Council directed staff to revise the Guidelines for Advisory Commissions, Committees, Boards and Councils so that all appointed bodies are uniform in the terms for Chair and Vice-Chair. The attached Revised Guidelines for Advisory Commissions, Committees, Boards and Councils includes the following paragraph under section III. Commission Organization and Procedures, A. Term of Office: Chair and Vice-Chair. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting. Terms of affice shall be for one year and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. Attachment • Guidelines for Advisory Commissions, Committees, Boards and Councils (6 pages) Recommended Action Motion to adopt the revised Guidelines for Advisory Commissions, Committees, Boards and Cauncils. CITY OF GOLDEN VALLEY Guidelines for Advisary Commissions, Committees, Boards and Councils INTRODUCTION: The City Council appreciates the many citizens who take time away from their persanal and professional lives to serve the community through membership on the Council's advisory groups. Golden Valley has a history of extensive citizen involvement. At present approximately 60 Advisory Commission, Board, and Gommittee members participate in providing specialized expertise so Council decisions can be made with more complete background and knowledge than would otherwise be possible. The Council and the entire cammunity benefit from this invaluable service. Golden Valley is a statutory city. The legislature established it as a city in the early 1970s. The State Statutes provide: "In any such city, there shall be...no administrative board or commission...the Council shall itself perform the duties and exercise the powers and shall govern and administer the functions for which no independent boards are authorized by statute. The Council, may, however, create baards or commissions to advise the Council with respect to any municipal function or activity or to investigate any subject of interest in the City." This Council, as have others before it, recognizes the many advantages to be gained from this approach. The purpose of this document is to provide guidance to the Council's Advisory Commissions. The Council is directly responsible for the actions of its Advisory Commissions. It is hoped these guidelines will help all Advisory Commissions clearly understand and follow the expectations of the Council. The Mayor and Council Members welcome any request for discussion or clarification of information contained or thought appropriate to be contained in these guidelines. The goals of the Council are better communication with its Advisory Commissions and better service to the citizens Qf Golden Valley. CURRENT GOLDEN VALLEY STANDING COMMISSIONS AND BOARDS: The Golden Valley City Council currently has five standing Advisory Commissions. They are: Environmental Commission Human Rights Commissian Open Space and Recreation Commission � Planning Commission Envision Connection Project Executive Board There is one advisory foundation: Golden Valley Human Services Fund. Guidelines for Advisory Commissions, Committees, Boards and Councils Page 2 The Civil Service Commission is an independent Commission that has absolute control and supervision over the employment, promotion, discharge, and suspension of police officers of the Police Department, as stipulated under State Statutes. The Board of Zaning Appeals hears requests for variances from the Gity Zoning Code and makes final determination on all requests unless such requests are denied and appealed to the City Councit as stipulated under State Statutes. Short-term advisory committees are appointed as needed. These Guidelines for Advisory Commissions, Committees, Boards and Councils apply to each of these groups as appropriate and as permitted by the laws and ordinances which establish them. I. LEGAL BASIS OF ADVISORY COMMISSIONS As stated above, State Statutes govern the creation of Council advisory groups. These groups are authorized to exercise all duties which the Council has legally assigned to them. They are frequently authorized to conduct research and make recommendations; however, they may not make decisions on behalf of the Council. In many cities, it is routine practice for the Council to accept an Advisory Commission recommendation if the Commission has done a thorough and competent job. It must be emphasized, however, that it is the Council's final decision and not the Commission recammendation that is effective to bind the municipality. No recommendation of any Advisary Commission takes effect unless it has been adopted by formal action of the Council. These Advisory Commissions may be organized in any manner deemed appropriate by the Council. The City Council may create and dissolve them, appoint persons to serve on them, and exercise powers of general supervision over them. A Planning Commission, however, must be established by ordinance and, once established, may be dissolved only by an ordinance passed by a 2/3 majority vote of the CounciL II. OPEN MEETING LAW All meetings of all public bodies in Golden Valley must be open to the public. There can be no such thing as a "closed," "private," or "executive" meeting or session. The only exceptions in the past have been certain disciplinary actions conducted by the Police Civil Service Commission and some personnel and legal matters before the Council. The Minnesota Statute requiring City Council meetings to be open to the public has been in existence for many years. A 1973 amendment and court decisions and rulings by the Minnesota Attorney General have made Commissions, subcommittees, and other public bodies subject to the statute. Any person violating the open meeting requirement is subject to civil penalty. Guidelines for Advisory Commissions, Committees, Boards and Councils Page 3 Commissions and Committees should be careful to observe the requirements of holding all meetings in public places and posting notices of ineeting dates and times at City Hall. Scheduling with the Manager's Office will help prevent conflict with other groups over meeting times when public participation is particularly desired. Commission, Board, and Committee meetings will not be held on designated legal holidays or recognized religious holidays. Any questions regarding the meaning or application of the Open Meeting Law should be directed to the City Council. The Council will seek such advice from the City Attorney as may be necessary. III. COMMISSION ORGANIZATION ANQ PROCEDURES A. Term of Office: Appointments to Commissions are made effective May 1 of each year. The length of each appointment is provided in the governing ordinance or resolution and is designated by the Council at the time of the appointment. Each permanent Advisory Commission should elect officers no later than its second meeting after May 1 each year. The term of office should be one year, unless otherwise specified by the Council, prior to each election. (Chairpersons of special committees may be appointed by the Council.) Voluntary resignations from a Commission should be communicated by letter or email from the person resigning to the Mayor. Chair and Vice-Chair. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting. Terms of office shall be for one year and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. B. Attendance: Absences in one year should not exceed three consecutive meetings or more than 25 percent of the total meetings for the year. (25 percent of ineetings would be three meetings for groups meeting once a month and six meetings for groups meeting twice a month.) If a member is unable to attend a meeting, that member should contact the Staff Liaison, who will inform the Chair if a quorum cannot be attained and the meeting will be cancelled. A standardized letter af warning will be sent from the respective Chair to any member after two consecutive and two total for groups meeting once a month. For those meeting twice a month the letter would be sent from the Chair after two consecutive or five total absences. If a member exceeds the allowable number of absences, the Mayor will send a standardized letter stating the member must step down because of the importance of regular attendance and the number of citizens interested in serving. If a Commission feels there are extenuating circumstances in a case of a member who has not met the attendance requirements, the Commission may send a letter to the Council explaining the situation and request an exception. Guidelines for Advisory Commissions, Committees, Boards and Councils Page 4 C. By-Laws or Rules of Procedure: Each Commission shall propose By-Laws or Rules of Procedure governing its work. Such proposed By-Laws or Rules of Procedure should be submitted to the Council for review and approval prior to implementation. D. Orientation: As soon as possible after a Commission member's appaintment, the staff liaison is responsible for providing the new membercopies of the enabling ordinance for the Board or Commission and its current By-Laws or Rules of Procedure, minutes of meetings of the last one year, these Guidelines, and any other information necessary to orient of new members. (Note: Council Members who are liaison to a Commission will meet with the Chairperson and new members as part of the orientation.) E. Acting as a private citizen: A Cammission member testifying before the Council as a private citizen should clearly nate before testimony that he/she is testifying as a private citizen. F Expenditures: Each Commission is authorized to incur those specific expenditures included in its final budget, as adopted by the Council. Any other expenditures require specific Council approval prior to the time the obligation is incurred. Gouncil approval is necessary prior to solicitation of funding from outside sources for any purpose. G Minutes: A person will be provided by the City to take minutes for the advisory boards and commissions. All such minutes are matters of public record and shall be kept at the City Hall. The unapproved minutes will be circulated to the City Council in a timely manner to allow the Council to be informed on recent actions. The Council will receive and file approved minutes at the next regular Council Meeting following the approval of the minutes by the respective Board or Commission. Minutes serve the dual funetion of making a historical record of Commission proceedings and of informing the Council regarding the Commission's activities. The minutes should, therefore, contain an accurate report of the sequence of events and names of citizens who appear and are heard. In addition to the formal action of the Commission, a summary of the reasoning underlying such action should be included in the minutes. H. Staff Liaison: The Council has adopted a policy of providing a staff liaison for each Commission. The purpose of this policy is to provide direct information to each Commission regarding City policy and practices within its area of interest. The City operates under the "Plan B City Manager" form of government, in which all employees are hired and supervised by the City Manager, who in turn is responsible to the Council. Neither the Council nor any Commission member has the authority to direct staff personnel. Any Commission recommendations for modification of City policy and practices should be directed to the Council. The liaison will periodically inform the Chair on the members' attendance, particularly when warnings must be sent as provided in Section III.B, and copy to the City Manager to forward to the City Cauncil. Guidelines for Advisory Commissions, Committees, Boards and Councils Page 5 I. Council Liaison(s): Each year, at its organizational meeting, the Council shall assign one or more liaison to each Board or Commission. The Council Liaison(s) will meet at least annually with the Board or Commission to which he or she is assigned. These meetings can serve as an informal means for the exchange of information between the Council and the Board or Commission, but all formal communication shall follow procedures as outlined in Section IV. J. Subcommittees: From time to time, the Council may appoint subcommittees of certain Commissions in order that special attention be concentrated in specified areas. At the same time, the Council also wants the opinion of the Commission regarding each subcommittee's recommendations. Each subcommittee should submit any report or recommendations intended for the Council, first to the Commission for review and comment. Such review and comment should take place at the next regularly scheduled meeting of the Commission. If it does not, the report or recommendation of the subcommittee shall be forwarded ta the Council without Commission consent. The subcommittee report or recommendation, together with the Commission's comments, should be submitted to the Council at its next regularly scheduled meeting. As in the case of Commission presentations, a spokesperson for the subcommittee should attend the Council meeting and be prepared to make a presentation and answer questions. The Commission is free to appoint subcommittees of its membership as the Commissian sees a need. IV. COMMUNICATIONS TO AND FROM COMMISSIONS A. Council Requests to Commissions: From time to time, the Council will refer items to Commissions for recommendation. The purpose of such a referral is to assist the Council in gathering all pertinent facts and sharpening the issues. The request will be referred fo the Commission in writing by the Mayor. The Council would request a written report from each Commission with regard to each such referral. The report should set forth all the pertinent facts and detailed recommendations from the Commission. The report should be submitted to the Council Administrative Assistant the Wednesday before the Council meeting so that it may be included in the agenda. Any time a Commission report comes before the Council, one representative of the Commission should be present to make a presentation and answer questions. In the event there is a difference of opinion on the Commission, a minority report may be presented in the same manner. Guidelines for Advisory Commissions, Committees, Boards and Councils Page 6 B. Commission Requests to Council: Any Commission request or recommendation for Council action or legal opinion should be communicated by letter from the chairperson to the Mayor, giving a full explanation of the background of the matter. Along with the letter, the Commission should submit or refer to the pertinent portion of its minutes on the subject. The letter to the Mayor should be delivered to the Council Administrative Assistant on the Wednesday before the Council meeting. A presentation for the Commission should be made by a representative from the Commission. A minority report may also be presented. C. Communications with those other than the City Council: Based on past experience, the Council believes there is some potential for misunderstanding regarding communications with persons and governmental units or agencies other than the City Council of Golden Valley. It is essential that members of Commissions understand and observe appropriate policies and practices in this regard. The essential principle involved is that the Council alone has the responsibility and authority to adopt the decisions, policies, and recommendations of the City of Golden Valley. The Council values the opinions and advice of its Commissions and invites the communication of the same to the Council. The Council will take such opinions and advice into account in formulating the City's official position. This method of proceeding does not preclude a Commission from gathering such information as may be pertinent to its activities. Commissions are free, without prior Council approval, to make inquiries and to give necessary background for such inquiries, but careful consideration must be given that these communications cannot be reasonably construed as statements of official City policy and opinion. The matter of distribution of information to the public is one that is not capable of specific rules of practice. In general, any such communication that purports to communicate, or has the effect of communicating, an official City position or decision should be submitted to the Council for prior approval. Other types of communicationsthat are purely informational and do not involve un�esolved questians of City policy may be disseminated without prior Council approval. Adopted by the City Council - August 6, 2001 Amended - September 20, 2005 Amended - September 3, 2013 C t�� E�� City Administration/Cauncil 763-593-8803/763-593-8109(fax) �;��. . Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. J. Board/Commission Appointments Prepared By Shep Harris, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to make the following appointments: Human Services Fund Craig McDaniels 3 year term term expires- May 1, 2016 Andy Wold 3 year term term expires- May 1, 2016 i 1��'� �� r ✓ Planning Department 763-593-8095/763-593-8109(fax) _ ._._.� _.�e.. __�.�� . _. _m Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. K. Approval of Plat and Authorization to Sign Subdivision Development Agreement- E.A. Anderson's Addition Second Addition (formerly Chawla Estate) Prepared By Joe Hogeboom, City Planner Summary At the August 20, 2013 City Council meeting, the Council voted to approve the Preliminary Plat for the property located at 7901 23rd Avenue North (known at the time as Chawla Estate). The development will now be known as E.A. Anderson's Addition Second Addition. Staff has reviewed the Plat for the development and found it to be consistent with the Preliminary Plat that was approved. Staff has also drafted a Subdivision Development Agreement, which is a standard component of a Plat approvaL Attachments • Lacation Map (1 page) • Resolution for Approval of Plat- E.A. Anderson's Addition Second Addition (1 page) • Subdivision Development Agreement- E.A. Anderson's Addition Second Addition (6 pages) • E.A. Anderson's Addition Second Addition Plat (1 page) Recommended Action Motion to adopt Resolution for Approval of Plat- E.A. Anderson's Addition Second Addition. Motion to authorize the Mayor and City Manager to sign the Subdivision Development Agreement for E.A. Anderson's Addition Second Addition. � � _ w $qa� 6020 8000 � 4 1 ' Z�� 7984 233r � . _.., . . -- _ y�,nnwond Rd _� _ _. _ I _ _� � � � ; � 8045 $015 2315 3 2320 2325 01 D 2 � � > Z Q N � 2soa > " s�o B040 802tl 8000 � . I , 9 ! � ... ._ _, _ __ _ _ _� .s. _ _ _ .23rdAveF! ..� _ ... _ _ _ _ _ _ _ _. _ �. _. _. _ _ � _ ._. ._ ... _ .... _ _. .,. ... ..,. _ _ _. ._ _ _.. ! � � � . � i�ri�//,�� ^•-'— 2155 � 2750 7955 7925 �/��i iri�� "'�'�� 7g`+3 8S1 i8 3 � 831 Subject Property ";"i'' ' �i��r� ��'��;%� w1225 , � ��ii�ii Golden Meadows Pond 22A9 , 2202 2200 7980 2205 a 7940 7g2� 2�5 tye�cola Aor�d A ; � ; Rennsylvania Woods a � �� -Vatders Ct _ _. � 2t42 n � � � 2145 j `' ! 2160 � 790D ; ` � � r i � �945 .� � � / \ f 2135 � � � �`� i � 2130 7120 2125 t 2105 80d0 t 76dD 781b 76D0 , soso �rrao , 2tas i t � _ , W�nneCka Heights Dr _. .__ ._. �_ _ _ _ ... _ _ ._. yyinnetka Heiyhts Dr� " _ °' Us�<"o;CCd �t A•cKt:i cC+f�3'Ki4;-l:%i7ufiCi271S � `.» .•. a•.• 4. __"'�� i � Q ,�� i Resolution 13-77 September 3, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT E.A. ANDERSONS ADDITION SECOND ADDITION WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing an the proposed plat to be known E.A. Anderson's Addition Second Addition covering the following described tracts of land: Lot 1, Block 1, E.A. Anderson Addition WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vate being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. SUBDIVISION DEVELOPMENT AGREEMENT E.A.Anderson's Addition Second Addition AGREEMENT dated this 3rd day of September, 2013, by and between the City of Golden Valley, a Minnesota municipal corporation (the "City"), and D.J. Chawla (the "Developer"). 1. Reauest for Plat Approval.The Developer has asked the City to approve the subdivision of land and a plat of land to be known as E.A. Anderson Addition Second Addition, which land is legally described on Attachment One, attached hereto and hereby made a part hereof(hereinafter referred to as the "subject property"). 2. Conditions of Plat Approval.The City has approved the subdivision and the plat on the following conditions: a. Conformance to, and inclusion of, all provisions of the Final Plans for E.A. Anderson's Addition Second Addition (formerly Chawla Estate) approved August 20, 2013, prepared by Jim Kyro &Associates, Inc. d. Payment of all applicable fees including a Park Dedication fee of$180.00 and other fees identified in the current fee schedule. e. Incorporation of any easements necessary to accommodate trails and walkways, drainage, wetlands,floodplain, streets and utilities. f. Marketable title in the Developer, if the City attorney determines a title review is necessary before final plat approval. g. It is the present intention of the City Council not to grant to the Developer any variances for the subdivision except a waiver to Section 12:20, Subdivision 5(Aj of City Code allowing the Platted land to measure 97.1 feet in width at the north front setback. 3. fffect of Subdivision Aaproval. For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan, or official controls shall apply to or affect the use, development density, lot size, lot layout or dedications of the approved plat unless required by state or federal law or agreed to in writing by the City and the Developer. Thereafter, notwithstanding anything in this Agreement to the contrary,to the full extent permitted by state law, the City may require compliance with any amendments to the City's Comprehensive Guide Plan, official controls, platting or dedication requirements enacted after the date of this Agreement. 4. Development Plans.The subject property shall be developed in accordance with the appraved plans, original copies of which are on file with the City Department of Public Works. If the plans vary from the written terms of this Agreement,the written terms shall controL 5. Installation bv Developer. The Developer shall install or cause to be installed and pay for the following, hereinafter referred to as the "Developer Improvements."The grading, erosion control and landscaping shall all be made in accordance with City approved plans. 1 a. Setting ofi Lot and Block Monuments b. Surveying and staking of work required to be performed by the Developer. c. Gas, electric,telephone, and cable lines prior to building occupancy d. One set of sewer and water services per dwelling prior to dwelling unit occupancy e. Installation of driveway apron meeting City standards for each dwelling unit. f. Other items as necessary to complete the development as stipulated herein or in other agreements 6. Gradin�, Draina�e/Site Gradin�/Erosion Control and Clean ua. Site grading for each lot shall be completed by the Developer, or his assignee, at its cost in accordance with the Stormwater Management Permit for each lot issued and approved by the City at the time of home construction. If required, such activities shall also be approved by the Bassett Creek Watershed Management Commission and be in accordance with an NPDES permit and a construction stormwater permit. The Developer or its assigns shall comply with the terms of the Stormwater Management Permit issued for each home. 7. Permit. The Developer hereby grants the City, its agents, employees, officers and contractors a permit to enter the Subject Property to perform all work and inspections deemed appropriate by the City during the site development including home construction. 8. Assessment for Public Works Costs. a. The Developer shall obtain the appropriate permits for and install sewer and water services to said Lots 1 and 2 and a driveway apron for said Lots 1 and 2 as determined by the City Engineer. The Developer is required to obtain necessary Right of Way(ROW) permits and utility permits from the City and Hennepin County. b. Both dwelling units must be in compliance with the City's Inflow and Infiltration ordinance prior to issuance of the occupancy of homes. c. The Developer shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat or subdivision approval and development of the Subject Property. The Developer shall indemnify the City and its officers and employees for all costs, damages or expenses which the City may pay or incur in consequence of such claims, including attorney's fees. 9. Park Dedication.The Developer agrees to pay a park dedication fee in the amount of $180 at or before the time of execution of any plat by the City. 10. Propertv Fees. Char�es and Assessments.The Developer understands that builders will be required to pay for the Subject Property fees, charges and assessments in effect at the time of issuance of building permits.The rates for each of these items will be set according to the current rate structure at the time the building permit is received. 2 11. Developer's Default. In the event of default by the Developer as to any of the work to be performed by its hereunder,the City may, at its option, perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer is first given notice of the work in default, not less than 48 hours in advance. This Agreement is a license for the City to act, and it shatl not be necessary for the City to seek a court order for permission to enter the land. When the City does any such work, the City may, in addition to its other remedies, levy the cost in whole or in part as a specia) assessment against the Subject Property. Developer waives its rights to notice of hearing and hearing on such assessments and its right to appeal such assessments pursuant to Minnesota Statutes, Section 429.081. 12. Miscellaneous. a. The Developer represents to the City that the development of the Subject Property, the subdivision and the Plat comply with all city, county, metropolitan, state and federal laws and regulations including, but not limited to: subdivision ordinances, zoning ordinances and environmental regulations. b. Third parties shall have no recourse against the City under this Agreement. c. Breach of the terms of this Agreement by the Developer shall be grounds for denial of building permits, including lots sold to third parties. d. If any portion, section, subsection, sentence, clause, paragraph or phase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. e. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing, signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. f. This Agreement sha11 run with the land and may be recorded against the title to the property. The Developer agrees to provide the execution of amendments to this Agreement, as are necessary to effect the recording hereof. After the Developer has completed the work required of it under this Contract, at the Developer's request, the City will execute and deliver to the Developer a release. g. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to the City, at law or in equity, or under any other agreement, and each and every right, power and remedy herein set forth or otherwise so exciting may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time 3 thereafter any other right, power or remedy. h. The Developer may not assign this Agreement without the written permission of the City Council. i. It is the present intention of the Council not to grant to the developer variances for this subdivision. 13. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents, or mailed to the Developer by registered mail at the following address: D.J. Chawla 1050 Rhode Island Ave. So. Golden Valley, MN 55426 Notices to the City shall be in writing and shall be either hand delivered to the City Manager, or mailed to the City by registered mail in care of the City Manager at the following address: City Manager City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 IN WITNESS WHEREOF,the parties have hereunto set their hands the day and year first above written. CITY OF GOLDEN VALLEY By: Shepard M. Harris, Mayor By: Thomas D. Burt, City Manager DEVELOPER By: Its STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this day of , 2013, by Shepard M. Harris, Mayor, and Thomas D. Burt, City Manager, of the City of Golden 4 Valley, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 20 , by D.J. Chawla, on behalf of the said Developer. Notary Public 5 ATTACHMENT 1 E.A. Anderson's Addition Second Addition (1 page) ri m Nj N U O N O T Z W �� a 0 0� v C C N G � T � � �M � W � � T� N O � �.T. � U L +m. � �� O C a o (� �, a A S c - 3 d U� o .L,,v� O � v Q � m 'DO Y p "q � � C b O �q O m � V « C .` �o G p a m U' C p� � n�+ t � o ° � °a °u u � x m o � o � ° o x d � $ o v °' � o�u N o° cdi c� ,op ; ° c " m „ � 0 5,= o '� 'o r.�v. .o w m O � m U � O 3 T Y U•q � �'�« C N O`2 « c � � E m a�i `� t o � a °-� �j p°„�, � � tl1 . � o � a � o �T >, m y a E � �ay � o y l Z o i' L o ), p !) � `£ ° ° I mo F o � ° >, E c � � o « � v ~v°°m m o a v .� � o ° `� E Z � v a � o -O� z°� r °o� a o° c u •� c a � � v � u � !c m a,�c�� e c w� �, c � a a o « a '� �,t, °OO�. a u ;o " z m v d `o u a 'maa d a � N o� t a m `o �' � o «o tl1� i z � w y c° r� v E ° °' E` ov E q y r o 0 z y c s � i,j �, � o� ,c ° � N ° r rn �, ° m� � o n i W ri o m U r w O U O �0 p O � � O C m � m p y u N D�N c ««n � +�' �'N a � � •a z ° ° � o m o v ° o o v°� g � N m � < � � � m n � v �o v o`o � � a � a u c u v� �m y�c c n !Zn �. c = i''� � t o m � " 3° ny o V« � v � N.,, m . o c o � y 3 3 u � O CY .O�OLO « � v �o � i+ V t C O U � V bL C�m � O T � CM � � tl O U G O O� O 01 T p m � m °o c o � E a o v h w�+ 3 o E°� a v '� $ v�i �+ » �c°v M < o m rn o 2 m q o° o�ao �- c � o po m u a _ a E c � m 3 E z u� o N � c y y .% � � .TC d O OLU�� N n Y � C W � � � � � c omE � `m�. � F�tl�v Z c c � M � o z v 3 �' � tl °-' 01 � ,t,�, °�° ' E° o c v�c ? m ° � � �: 1Wil 3 p V ° c � p 'o q t)oy�C �i.j Q'no c° f 2 D T �N c o `y � p,,, ac �. 0 3 arni Y .t.�mE c03 "'p o u«o� Y � o.. c t/1 � � n o � a �« �' o cd o �`o m oad�t =a NE��G � w °O $ o �"� � � ` ° o Q q 3 m �po a�q e � � m o E � o o v �o � � s � WC W V 0 LV TT�'O10�� 5.� � � Z7EL0 � � y� � C CN � p ; T � � F � �L V O p O 2 O�C .- L 3 Ol `�O O+'0 O �N 0 �V� V Z 6. a a N w C d C �� c Mw� � � O�Q- 041�O �+ �� 41 � V OL 41 W - I y C C u rL+ � �� m �O � YUm p QZ � =NYCOOq'3a � NO QZ Z O��y�� O O j O O O U p V�O 2 y N "O 2 Z�.+O�N !/1 � m m Ear lo r-y • a c c cz �a o`. c9 W o o x � U a � � m;; o� ow d o•-o m u�°Y o ow � < W,. c� « c� � w 3 u � �O �a� O fA Z 'y .O J�r0 Z;G L J q �Z Q+p'3 0 LLO S �m ^ � C 3 �R' �O V ^ W �Q J r�.�p L 22 � YdqG�CCfllaO �.V =_ �J WO�;,d J L� �+«r'I O !/l p m V ^'p � . � � (7 C U�O O p_ J � C L V U O.p L S W N 9 �. m c ��`�- 3 1� m.+ o v Y l� Q O C o'm Z �V V 0 � � � �� a'�Om m o � �yo:.vao o q o 1i0 > ai=. � a �. � J li C OmUbVm « �" O O�L CI O � T� �' � D � J �C �tl� � O T W J VI O C d p } Z d V � O a 3a o�, � o m �ooco � � w a or� c> a v �+ � E Z m 5 o �� t��o F. y Z ; E?�u cvc -° v mn �Z � u�cod } a m« �` ¢ L' ° � u ..+ o c v�'ao `3 c Q� � -O�o'r p w��ov « E c <� �o°ao�� t- �. a t o o > > o .c o � x �i x°v a' S i n v~i v .o � -o�E o°c°�a o c° �f aiv t� �>oV 3w c� m h _a � m a `3 c�. _ s . �V t H �y o u .� � c� m a � � � �- I E� m o� �� a � C� E " m � �� u"y I 4�' � m � L�. O `C C, I (? o'-� tl �� Z T-+� J- N F �� I J � •V IY •V •I�,i •Q C L a C �Q w ~ `.� . ° c u� y -1 L�� I c a o d c 3 Caj LL�� O o�E � ��1 _� ( ir v i i i v v v v � � �M c� =Q o N Q �_ . � p Q � p- I l � � i . i n. � )� " �' o m o c W 47 I � v v cy � n� 3 i v i o� o 0 o Q � � • o ��i n_ _ J o � 9i1 .�� " � � — — — — — — — — — — — — — � � �/�) ^ � h �, CJ�� viv vvva :uiviivv ; h •'�nv v��i�livirini � W � � � � $ � .�NN � ^O.- -� � ��j J '-- �,. --9��6��-' � M \ Q r�' �� 3f1N3/�V �0S d�113NNIM _ � � _ _ _ _ �\ �`- � --ss'iCl-- � � y r� I \ � � = / ^ I � �_�J �� -;uawso3 �3!I!�fl Puo a6�uio�4-� . � � to` �o N�- - _ - - - � — _. - -I OS n r°�i � I o' o' I o W I � I a� aJ . I � w I � � ,�, � 3 I °� (,� v v> � I HL210N � U I \ o' 4� (7) _� `> _> �� - o --5f'6£l-- �> -�� ^� =' CJ V �_ C� I < � _ ('j � I z Q �� :- a n h' � �_ =� ^ � � o � „ �� <= I � C] �� C] a I ,t �� . m I � LrJ C� _ �� fL � G� 4 - - - - - - - - � - - - -� � I '_ � . �� q I � 1� / °_ �-luawso3 �]!IRfI Puo a6ouio�d-�`�-� ° � j ._ , �i . , ' �- �' _' c� '' --ci•5ci-- --� �,� O -` < � 3 .Ol,8f.00 N �� j� _� CJ I � � ( -' � s`� �� I �� I :: � � v> I �'` I � `` � t � �� t� �� P;:. Fin n e rtment � �� r�. 763-593-8013/763-593-8109(fax) ...� __. ,y _ ,,,..� �� €��__� � ��,- �� ,� ;� � �� ,..,. .�_ .. ��._... .a,�- � :,� . � .,- - Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 3. L. Appointing Absentee Ballot Board Election Judges for City Election Prepared By Sue Virnig, Finance Director Summary The City needs to appoint election judges to represent the Absentee Ballot Board. These election judges will have the responsibility of accepting and rejecting absentee ballots based on the criteria set by the State. Attachments • Resolution Appointing Absentee Ballot Board Election Judges for the November 5, 2013 City Election (2 pages) Recommended Action Motion to adopt Resolution Appointing Absentee Ballot Board Election Judges for the November 5, 2013 City Election. Resolution 13-78 September 3, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION APPOINTING ABSENTEE BALLOT BOARD ELECTION JUDGES FOR THE NOVEMBER 5, 2013 CITY ELECTION WHEREAS, Minnesota Election Law 204B.21 requires that persons serving as election judges be appointed by the Council at least 25 days before the election; and NOW, THEREFORE, BE IT RESQLVED by the Golden Valley City Council that the individuals named on Exhibit A, and on file in the office of the City Clerk be appointed as the City of Golden Valley Absentee Ballot Board Election Judges for the November 5, 2013 City Election; and BE IT FURTHER RESOLVED the Golden Valley City Council also appoints other individuals and all members appointed to the Hennepin County Absentee Ballot Board as authorized under Minnesota Statutes 204B.21, subd. 2 under the direction of the Election Manager to serve as members of the Golden Valley Absentee Ballot Board; and BE IT FURTHER RESOLVED that the City Clerk is with this, authorized to make any substitutions or additions as deemed necessary. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The mation for the adoptian of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 13-78 - Continued September 3, 2013 EXHIBIT A City of Golden Valley Absentee Board November 5, 2013 City Election Bonnie Blake Norma Glagus Constance Hietala Meagan Weber L-��' �� . Finance Department 763-593-8013/763-593 8109(fax) . .. _ ;... .. ��=��.`�,..: y�: �� .�=��.,�� ,. ��.. �k��a.��.k... £�� '��,_ _. � Executive Summary For Action Golden Valley Council Meeting September 3, 2013 Agenda Item 3. M. Call for Public Hearing- Certification of Special Assessments - 10/1/13 Prepared By Sue Virnig, Finance Director Summary At this meeting, the City Council should call for a public hearing for October 1, 2013 at 7 pm to consider certifying the following special assessments: � 2013 Delinquent Utility Bills � 2013 Miscellaneous Charges - Includes false alarm responses, weed cutting, administrative citations, tree removals, etc. � RSL 237 - if approved � Eldridge Addition Recommended Action Motion to call for a public hearing for certification of special assessments for Tuesday, October 1, 2013. �� Finance Department 763-593-8013/763-593-8109(fax) s' - .. . ......... . ..�., .�........ ..��w.. ._.... ,fi.... _ R� ��:.�w.�».��e ..._ ._,.�.. �.,...�.. .-.�- '.;, _ '�.� . '. .. . Executive Summary For Action Golden Valley Council Meeting September 3, 2013 Agenda Item 4. A. Publie Hearing- Multifamily Housing Revenue Note and Adoption of Housing Pragram - Hammer Residences, Inc. Project Prepared By Sue Virnig, Finance Director Summary Hammer Residences, Inc. Project has contacted the City of Golden Valley to hold a public hearing for the City of Wayzata to undertake a program to assist in financing a Project that includes both refinancing and capital improvements for various facilities located in Golden Valley, Wayzata, Minnetonka, Plymouth, Maple Grove, St Louis Park and New Hope. Golden Valley will be a host city in this transaction. The facilities in Golden Valley are located at 300 Jersey Avenue North and 2825 Lee Avenue North. This does not constitute a general obligation or indebtedness of the City. Attachments Resolution Giving Host Approval to the Issuance of a Multifamily Housing Revenue Note Under Minnesota Statutes, Chapter 462C and Approval of a Joint Powers Agreement and Housing Program (Hammer Residences, Inc. Project) (2 pages) Joint Powers Agreement (Hammer Residences, Inc. Project) (11 pages) Required Action Move to approve Resolution Giving Host Approval to the Issuance of a Multifamily Housing Revenue Note Under Minnesota Statutes, Chapter 462C and Approval of a Joint Powers Agreement and Housing Program (Hammer Residences, Inc. Project). Resolution 13-79 September 3, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION GIVING HOST APPROVAL TO THE ISSUANCE OF A MULTIFAMILY HOUSING REVENUE NOTE UNDER MINNESOTA STATUTES, CHAPTER 462C AND APPROVAL (JF A JOINT POWERS AGREEMENT AND HOUSING PROGRA.M (HAMMER RESIDENCES, INC. PROJECT) BE IT RESOLVED, by the City Council (the "Council") of the City of Golden Valley, Minnesota (the "City") as follows: Section 1. Description of the Project. (a) Hammer Residences, Inc. (the "Borrower") has represented to the City as fallows: the Borrower is a Minnesota nonprofit corporation and organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), and has proposed that the Wayzata Housing and Redevelopment Authority (the "HRA") assist in financing a portion of the costs of (1) refinancing the outstanding principal balance of the City of Wayzata, MN ("Wayzata") $2,500,00� Revenue Bond (Hammer Residence, Inc. Project) dated December 27, 2006, relating to certain of the Borrower's facilities in Wayzata; (2) refinancing the outstanding principal balance of the City's $804,000 Revenue Bond (Hammer Residences, Inc. Project) dated January 17, 2008, relating to certain of the Borrower's facilities, in Plymouth, MN ("Plymouth"); (3) refinancing the outstanding principal balance of Wayzata's $1,302,945.08 Refunding Revenue Bond (Hammer Residences, Inc. Project) dated July 1, 2010, relating to the Borrower's headquarters building located at 1909 East Wayzata Boulevard in Wayzata; (4) refinancing of certain conventional debt of the Borrower issued on November 11, 2009 and under a credit line used for capital improvements to certain of the Borrower's facilities located in the City, Wayzata, Plymouth and the City of Minnetonka ("Minnetonka"); and (5) additional capital expenditures including renovation and equipping and acquisition of database software for the Borrower's headquarters building in Wayzata and certain other facilities in the City, Wayzata, Plymouth and Minnetonka (collectively, the "Project"), pursuant to Minnesota Statutes, Chapter 462C (the "Act"), and Minnesota Statutes Section 469.I52 through 469.1655. (b) Pursuant to a Joint Powers Agreement among the HRA, the City, Minnetonka, and Plymouth, (the "Joint Powers Agreement") the HRA will issue its Multifamily Housing Revenue Note (Hammer Residences, Inc. Project) Series 2013 (the "Note"). The Note, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the City and will not be a charge against the general credit or taxing powers of the City. Section 2. Recital of R�resentations Made b ty he Borrowers. (a) The Borrower has agreed to pay any and all costs incurred by the City in connection with the issuance of the Note, whether or not such issuance is carried to completion. 5647467v1 (b) The Borrower has represented to the City that no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. Section 3. Public Hearin�. (a) As required by the Act and Section 147(� of the Code, a notice of public hearing was published in the City's official newspaper and newspaper of general circulation, for a public hearing on the proposed issuance of the Note by the HRA, the proposed housing program and the proposal of the Borrower to undertake and finance the Project. (b) As required by the Act and Section 147(� of the Code, the City Council has on this same date held a public hearing on the issuance of the Note by the HR.A, the proposed housing program and the proposal by the Borrower to undertake and finance the Project, at which hearing all those appearing who desired to speak were heard and written comments were accepted. Section 4. Host Approval. The City Council hereby gives the host approval required under Section 147(� of the Code, approves of the housing program pursuant to the Act, pursuant to Minnesota Statutes §471.656, Subd. 2(2), consents to the issuance of the Note by the HRA and the execution and delivery by the City of the Joint Powers Agreement. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. 2 5647467v1 JOINT PpWERS AGREEMENT (HAMMER RESIDENCES, INC. PROJECT) THIS AGREEMENT is entered into as of the day of September, 2013, betuveen Housing and Redevelopment Authority in and for the City of Wayzata, Minnesota ("HRA") and the City of Wayzata, Minnesota ("Wayzata"), the City of Golden Valley, Minnesota ("Golden Valley"), the City of Plymouth, Minnesota ("Plymouth"), and the City of Minnetonka, Minnesota ("Minnetonka") (collectively, the "Cities", or individually, a "City"). Each of the Cities named above is a municipal corparation duly organized under the laws of the State of Minnesota. 1. Minnesota Statutes, Section 471.59 (the "Joint Powers Act") provides that two or more governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties, and may provide for the exercise of such power by one of the participating governmental units. 2. In connectaon with revenue bonds issued under Minnesota Statutes, Chapter 462C (the "Act"), Section 462C.14, Subd. 3 provides for joint action among cities or housing and redevelopment authorities pursuant to the Joint Powers Act. 3. Hammer Residences, Inc., a Minnesota nonprofit corporation (the `Borrower"), has proposed that the HRA and the Cities enter into this agreement pursuant to the Act, pursuant to which the HRA will issue a series of revenue bonds or a single note (the "Note") in an amount not to exceed $5,500,000 and loan the proceeds thereof to the Borrower to finance the project described in Exhibit A. 4. The HRA and each City will adopt a resolution (i) evidencing its intent to undertake the housing program described in Exhibit B as applicable to such City, (ii) evidencing its intent to enter into this Agreement, and (iii) granting host approval (or, in the case af Wayzata and the HRA, granting approval) to the issuance of the Note as required� under the Internal Revenue Code af 1986, as amended. 5. The HRA shall exercise the powers of the Act by adopting, approving and executing such resolutions, documents, and agreements as shall be necessary or convenient to authorize, issue, and sell the Note and such other resolutions, documents, and agreements as shall be necessary or required in connection with the issuance of the Note and giving effect to or carrying out the provisions of this Agreement and documents under which the Note are issued and/or secured. 6. The Note, as and when issued, will not constitute a charge, lien or encumbrance upon any property of the HRA or any of the Cities, except the revenues derived from the Project. The Note will not be a charge against the general credit or taxing powers of the HRA or the Cities, but are payable from sums to be paid by the Bonower pursuant to a revenue agreement. 7. This Agreement shall terminate upon the retirement or defeasance of the Note, and this Agreement may not be terminated in advance of such retirement or defeasance. 5601438v1 $. This Agreement may be executed in counterparts, each of which shall be an original, but such counterparts shaU together constitute but one and the same instrument. 9. All costs incurred by the Cities and the HRA in the authorization, execution, delivery, and performance of this Cooperative Agreement and all related transactions shall be paid by the Borrower. 10. Pursuant to Section____ of the Loan Agreement, dated as of October 1, 2013 (the "Loan Agreement"), between the HRA and the Borrower, the Borrower has agreed to indemnify and hold harmless the HRA and the Cities and their officers, agents and employees harmless from and against all liabilities, lasses, damages, costs, expenses (including attorneys' fees and expenses), causes of action, suits, claims, demands and judgments of any nature arising from the acts or omissions of the respective officers, agents, or employees of the Borrower or related ta the issuance of the Bonds. The Gities shall be third-party beneficiaries to the Loan Agreement for such indemnification rights. (Remainder of page intentionally blank.) 2 5601438v1 TN WITNESS WHEREOF, each of the Cities has caused this Agreement to be executed on its behalf by its duly authorized officers, all as of the day and year first above written. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF WAYZATA, MINNESOTA, as Issuer BY Its President By Its Secretary SIGNATURE PAGE TO JOINT POWERS AGREEMENT S-1 5601438v1 CITY OF WAYZATA, MINNESOTA By Its Mayor By Its Manager SIGNATURE PAGE TO JOINT POWERS AGREEMENT S-2 5601438v1 CITY OF GOLDEN VALLEY, MINNESQTA By Its Mayor � By � Its Manager � SIGNATURE PAGE TO JOINT POWERS AGREEMENT S-3 5601438v1 CITY OF PLYMOUTH, MINNESOTA By Its Mayor By Its Manager SIGNATURE PAGE TO JOINT POWERS AGREEMENT S-4 5601438v1 CITY OF MINNETONKA, MINNESOTA By Its Mayor By Its Manager SIGNATURE PAGE TO JOINT POWERS AGREEMENT S-5 5601438v1 EXHIBIT A Description of Project Hammer Residences, Inc., Minnesota nonprofit corporation (the `Borrower") has requested financing for a portion of the costs of(1) refinancing the outstanding principal balance of the City of Wayzata, Minnesota ("Wayzata") $2,500,000 Revenue Bond (Hammer Residence, Inc. Project) dated December 27, 2006, relating to certain of the Borrawer's facilities in Wayzata; (2) refinancing the outstanding principal balance of the City of Golden Valley ("Golden Valley") $800,000 Revenue Bond (Hammer Residences, Inc. Project) dated January 17, 2008, relating to certain of the Borrower's facilities, in Plymouth, MN ("Plymouth"); (3) refinancing the outstanding principal balance of the City's $1,302,945.08 Refunding Revenue Bond (Hammer Residences, Inc. Project) dated July 1, 2010, relating ta the Borrower's headquarters building at 1909 E. Wayzata Boulevard, Wayzata; (4) refinancing of certain conventional debt of the Borrower issued on November 11, 2009 and under a credit line used for capital improvements to certain of the Borrower's facilities listed below; and (5) additional capital expenditures including renovation and equipping and acquisition of database software for use at the Borrower's headquarters building in Wayzata and certain other facilities listed below (collectively, the "Project"). A list of the Borrower's facilities that may be included in the Froject are set forth below: Wayzata: 1909 East Wayzata Baulevard 550 Broadway Avenue North 401 Ridgeview Drive Minnetonka: 13618 North Knollway Drive 2509 Cedarwood Ridge 15504 Holdridge Drive 13612 Wentworth Trail 16325 County Road 15 4045 Dublin Drive 2412 Sheridan Hills Curve 5209 Michaele Lane 11110 Sumac Lane 4701 Caribou Drive Plymouth: 1120 Ives Lane North 1530 Garland Lane North 2611 Black Oaks Lane 2020 Queensland Lane North 2830 Black Oaks Lane 420 Merrimac Lane 17005 13th Avenue North 16205 14th Avenue North 13255 1 st Avenue North 18300 26th Avenue North 10805 38th Place North 11300 42nd Avenue North 3945 Orleans Lane 4525 Zachary Lane North 18115 30th Avenue North Golden Valley: 300 Jersey Avenue North 2025/2027 Unity Avenue North 2825 Lee Avenue North A-1 5601438v1 EXHIBIT B PROGRAM FOR MULTIFAMILY HOUSING DEVELOPMENTS UNDER MINNESOTA STATUTES, CHAPTER 462C HAMMER RESIDENCES, INC. PROJECT This housing program has been developed by the Housing and Redevelopment Authority in and for the City of Wayzata, Minnesota (the "HRA") and the Cities of Golden Valley, Minn�tonka and Plymouth (collectively, the "Cities") in connection with the financing of capital improvements to and renovations of certain multifamily housing developments for adults with developmental and other disabilities located in the City of Wayzata and in the Cities (the "Developments"). The Developments are owned by Hammer Residences, Inc., a Minnesota nonprofit corporation (the `Borrower"), and an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"). All of the facilities that will be included in the Developments are identified on Exhibit A hereto. No new housing is being acquired or constructed. Financing for the Developments and for the refinancing of certain existing tax-exempt debt relating to the Developments will be provided through the issuance of a multifamily revenue note (the "Note") to be issued by the HRA in a principal amount not to exceed $5,500,000, pursuant to Minnesota Statutes, Chapter 462C (the "Housing Act"), Minnesota Statutes, Section 471.656, and Section 469.152 through 469.1655, as amended (together with the Housing Act, collectively, the "Acts") and pursuant to a Joint Powers Agreement among the HRA and the Cities. The proceeds of the Note will be used to provide financing for, including the refinancing debt of certain temporary indebtedness incurred, for capital improvements to and renovations of existing residential buildings and sites described above which are operated by the Borrower as multifamily housing developments, within the meaning of the Housing Act. Approximately $2,345,000 of the net proceeds of Note will be used to refund and redeem tax exempt bonds issued by the (i) City of Wayzata in 2006 relating to Developments knawn as 14t" Ave, Arrowood, Merrimac and Zachary in Plymouth, Broadway in Wayzata, Sheridan in Minnetonka and Jersey and Unity in Golden Valley, (ii) City of Golden Valley in 2008 relating ta Developments known as Lee in Golden Valley and Ives in Plymouth, and (iii) City of Wayzata relating to the Borrower's administrative building (non-housing). All of the net proceeds of the Note not used to refund and redeem the prior tax exempt bond issues will be used to refinance temporary indebtedness, to reimburse the Borrower for or to pay for rehabilitation expenditures with respect to Developments. For such purpose, "rehabilitation expenditures" means the improvement of the existing multifamily housing development to improve the basic livability of the housing or restore it to a decent, safe, and sanitary condition. Improvements may include, without limitation, room additions, renovation, improvement or construction af a garage, repair of sidewalks, and improvements used or useful to conserve energy or to convert or refit an existing residential building for the use of any energy source which does not depend on nuclear fuel or nonrenewable fossil fuel, or which makes available another energy source which is wasted including, without limitation, cogeneration or district heating. Improvements do not include the construction or improvement of recreational B-1 5570795v2 facilities, routine or minor repairs or maintenance, or cosmetic improvements unless coupled with the cure of substantial accumulation of deferred maintenance or other permitted improvements. The Developments are available for rental primarily to developmentally disabled persons, and each will be operated as a multifamily housing facility far the term of the Note. The Borrower covenants that at least twenty percent (20%) of the units in each building included in the Developments will be occupied by Qualifying Tenants. "Qualifying Tenants" means those persons and families who are determined from time to time by the Owner to be eligible as "... individuals whose income is fifty percent (50%) or less of area median gross income ..." within the meaning of Section 142(d)(2)(B) of the Code. In determining the applicable incame limit, the Owner shall apply the provisions of Revenue Ruling 89-24. "Income" will be determined in a manner consistent with determinations of lower income families under Section 8 of the United States Housing Act of 1937 (and as presently set forth in 24 CFR 813.106). The Borrower will be required, pursuant to a revenue agreement, to make payments sufficient to pay when due the principal of, premium, if any, and interest on the Note. The repayment of the Note and security therefor may be structured so as to take advantage of whatever means are available or necessary and are permitted by law to enhance the security for and marketability of the Note. Each of the Developments will be operated as a multifamily housing development, within the meaning of the Housing Act. The Borrower owns and operates the Developments, in accordance with applicable land use and development restrictions, and such ownership and operatian is subject to applicable state and local building codes. The Borrower will be required to operate the Developments in accordance with state and local anti-discrimination laws and ordinances. The HRA may periodically require from the Borrower, or such other person deemed necessary, evidence concerning compliance with this housing program and the documents prepared in connection with the issuance of the Note. The costs of the Developments and the program of financing the Developments, including specifically the costs of the HRA and the Cities in connection therewith, will be paid or reimbursed by the Borrower or, to the extent legally available therefor, from the proceeds of the Note. B-2 5570795v2 EXHIBIT A Hammer Residences, Inc. Residential Facilities Wayzata: Ridgeview 401 Ridgeview Drive Broadway 550 Broadway Avenue North Minnetonka: Knollway 13618 North Knollway Driv� Holdridge 15504 Holdridge Drive Carlson 16325 County Road 15 Sheridan 2412 Sheridan Hills Curve Sumac 11110 Sumac Lane Cedarwood 2509 Cedarwood Ridge Wentworth 13612 Wentworth Trail Emery 4045 Dublin Drive Lakeside 5209 Michaele Lane Nelson Place 4701 Caril�ou Drive � Plymouth: Ives 1120 Ives Lane North Tyler 2611 Black Oaks Lane Black Oaks 2830 Black Oaks Lane 13th Ave 17005 13th Avenue North 1 st Ave 13255 1 st Avenue North Rockford 10805 38th Place North Lancaster 3945 Orleans Lane Kentucky 18115 30th Avenue North Garland 1530 Garland Lane North Queensland 2020 Queensland Lane North Merrimac 420 Merrimac Lane 14th Ave 16205 14th Avenue North McGlinch 18300 26th Avenue North Zachary 11300 42nd Avenue North Arrowood 4525 Zachary Lane North � Golden Valley: Jersey 300 Jersey Avenue North Lee 2825 Lee Avenue North Unity 2025/2027 Unity Avenue North B-3 5601438v1 �"t��1 �� Public Works Department 763-593-80301763-593-3988(fax) �........_._ �£��.�.��.��..-. . � . ��:°;: •�-:: ��£�:. _ .. . . � Executive Summary For Action Golden Valley City Counci! Meeting September 3, 2013 Agenda Item 4. B. Public Hearing for the Installation of One Streetlight at Noble Drive, Major Drive and Heathbrooke Circle Prepared By Jeannine Clancy, Director of Public Warks Jeff Oliver, PE, City Engineer Mark Ray, PE, Street Maintenance Supervisor Summary This spring, the City received a request for one additional decorative streetlight at the intersection of Major Drive and Noble Drive. This new decorative streetlight is within an existing Residential Street Lighting (RSL) district that includes Noble and Major Drives and Heathbrooke Circle. In Golden Valley, streetlights are installed through a petition process in which the residents that will benefit from the streetlights are assessed for the installation of decorative streetlights and are charged a quarterly street lighting fee for maintenance and electric costs. All of the properties included in the existing RSL were included in the petition for this decorative streetlight. Of the 49 homes in the existing streetlight district, 27 signed the petition in favor of the project (55%). Since 100% of the benefiting properties did not sign in favor of the project, a public hearing must be held. The residents in the neighborhood were notified of the public hearing. Attachments • Location Map (1 page) • Petition for Ornamental Streetlights (4 pages) • Resolution Ordering Construction of Certain Proposed Public Improvements, RSL 237, Noble Drive, Major Drive and Heathbrooke Circle (1 page) Recommended Action: Motion to adopt Resolution Ordering Construction of Certain Proposed Public Improvements, RSL 237, Noble prive, Major Drive and Heathbrooke Circle. ; � , � ', Z ' . . , . �� ; � _ ---_ o ; ; . ..�' � � e Rd �� . ., .,. en V all Y � ,,: ,�-�d � � Go�d . � �, ; - �1 � " ;� :_� , � � ,Ja�� • Z � o ; " a � , � � , ___, • L i � � � , �• � •� �. _ � >, .. I � f Y ,.- i �2 � ; Heat' � ' � .�.� �°°ke C i�" � . i � , , __. � , .�_._ _______.. ; �� ; � i �_ � € • i ij � �` � I ; \�l i i � i / i � i � _f. __..........._.y I / • j � f" �� , 1 • �, 0 ` � f � if 9 Z � Street Lights �� --- � Existing � ��-- - � Proposed 1 � � � Pnnt Date:3/1/2013 New Street Sources Hennepin County Surveyors Office for T� � Property Lines(2013). ��}�4 Light Proposal Markhurdfor2-FootContours(2008). 0 80 160 320 Feet ♦ CITY OF GQLDEN VALLEY �� PETITION FOR�RNAMENTAL STREETLIGHTS PETITION AREA Nobie Drive, Maior Dr�ve. Heathbrooke Circle DATE: March 5, 2013 We the undersigned do he�eby petition of the City Council to consider installation of one (1) ornamental street light at the intersection of Major Drive and Noble Drive. NAME (PRINT) SIGNATURE ADDRESS 1945 NIAJOR DRIVE r ��t �' � �� ! � C y 1 dGt`` 1905 MAJOR DRIVE ✓ 186� MAJOR DRIVE -�� -� -�, • 1855 MAJOR DRIVE ,�� . �r rr�r �r _ �" � �t � 1845�M,4JOR DRIVE � � • 1�35 MAJOR DRlVE 4, —�':\v � C`." . 1825 MAJOR DRIVE ✓ -,''" �� v �J �-. � � '�1 C.� � ' .�I ' '1815 MAJOR DRIVE �� l- "L�`L.z ° � 1805 MA,IOR DRIVE '`r � �'�� 1 S00 MAJOR DRIVE � � � `��1�� ' �v 1810 MAJOR DRIVE 1 �f° '��`-S �- ��- ~ �" �� 1820 MAJOR DRIVE � L= �--��t�-`�- v 183Q MAJOR DRIVE ''� �� 1I ��1 ' � `W��-�''�✓' � � �t�V 1840 MAJOR DRNE lssued to: Mrs. Anna Silverman Address: 1825 Major Drive, Golden Valley, MN 55422 CITY OF GOL.DEN VALI.EY PETITION Ft3R ORNAMENTAL STREETLIGHTS PETITION AREA Noble Drive, Major Drive. Heathbrooke Circle DATE: March 5, 2013 We the undersigned do hereby petition of the City Council fo consider installatian of one (1) ornamental street light at the intersection of Major Drive and Noble Drive. NAME (PRtIYT) StGNATURE ADDRESS .. � . �t : , �,J j� �11� l � ' � � � ,` C 1850 MAJQR DRIVE `'� ( �'�1.' � 1 ��'t� � .'�Q�''' 1860 MAJOR DRIVE �.�'' �'/G �� r� 1 H00 MAJOR DRIVE � C��...�� -�- � 1910 MAJ�R DRIVE ! V ` ✓' �° �1�/IJ 1920 MAJOR DRIVE ��30 MAJOR DRIVE . 1940 MAJOR DRIVE G 6� . .�Cif' ti��l� �r'' , ,� Issued to: Mrs. Anna Silverman Address: 1825 Major Drive, Golden Valley, MN 55422 GITY OF GOLDEN VA[.�EY PETtTION FOR ORNAMENTAL STREETLtGHTS PETITION AREA Noble Drive, Major Drive. Heathbrooke Circle DATE: March 5, 2013 We the undersigned do hereby petition of the City Council ta consider installatian ofone {1) ornamental street light at the intersection of Major Drive and Noble Drive. NAME (PRINT) - SIGNATURE ADDRESS 1935 NOBLE DRIVE � � � 1925 NOBLE DRIVE � 1 �1 �� ,�� .� 1915 NOBLE DRIVE . 1905 NOBLE DRIVE 1855 NOBLE DRIVE J�-�" ,'�l � i C�f� �^ -� w ! '- �� L�C, � �c s:'-�� 1845 NOBLE DRIVE - C„��1`� 1835 NOBLE DRIVE F 1� 1825 NOBLE DRIVE �� 1$95 NOBLE DRIVE vc�c��,a�� , 181'! NOBLE DRlVE �� I � Y?�C� 1810 NOBLE DRlVE r � � t�/� 1820 NOBLE DRIVE ` it � �-��u, 1830 NOBLE DRIVE � L.-��'� 1840 NOBLE DRNE tssued to: Mrs. Anna Silverman Address: 1825 Major Drive, Golden Valley, MN 55422 CITY OF GO�DEN VAI.LEY PETITION FOR �RNAMENTAL STREETLIGHTS PETITION AREA IVoble Drive. Maior Drive. Heathbro+�ke Circle DATE: March 5. 2013 We the undersigned do hereby petition of the City Counci!to consider instaJlation of one (1) ornamental street iight at the intersection of Major Drive and Noble Drive. NAME (PRINT) SIGNATURE ADDRESS 1850 NOBLE DRIVE NOBLE DR 1900 NOBLE DRIVE 1910 NOBLE DRIVE ��- � (-/yf`�� t YtC 1920 NOBLE DRIVE �""" o�D �R�,t�.?J� 1930 NOBLE DRIVE 4505 FIEATHBROOKE CIRCLE .1 /' `�- � t L'�. "�,I�f� (,��'d�,�G!f 4515 HEATHBROOKE CIRCLE � �� "�� 4525-HEATHBROOKE CIRCLE 4 �.& �3 •� ��"�`=��{� � 530 HEATHBROOKE CIRCLE ' 4520 HEATHBRCyOKE CIRCLE �� `��`'� 4510 HEATHBROOKE CIRCLE ��DI"� �1� 4500 HEATHBROOKE CIRCLE Issued to: Mrs. Anna Silverman Address: 1825 Major Drive, Goiden Valley, MN 55422 Resolutian 13-80 September 3, 2Q13 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING CONSTRUCTION OF CERTAIN PROPOSED PUBLIC IMPROVEMENTS RSL 237 NOBLE DRIVE, MAJOR DRIVE AND HEATHBROOKE CIRCLE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. That a public hearing held on this day at 7 pm, at the address of 7800 Golden Valley Road in the City of Golden Valley, Minnesota, after notice of said hearing duly published as required by law, this Council has consulted the view of all persons interested, and, being fully advised of the pertinent facts, does hereby determine to proceed with the construction of certain proposed public improvements for the said City, in accordance with the description of said improvements contained in said notice. 2. It is hereby found and determined that said public improvements are feasible and can best be constructed as set forth in said report and not in connection with some other improvements. (The Gouncil reserves the right to consolidate said improvements with ather public improvements if it seems advisable to do so.) 3. The construction cost of said improvements shall be specially assessed to the benefitting properties in RSL 237. 4. The operation and maintenance costs of said improvements shall be billed quarterly on property's utility bill as per the Master Fee Schedule adopted annually. 5. Xcel Energy is hereby designated to construct said proposed public improvements. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �l�� t�� '��, �;� � �� Plannin De artment � - - � � _ 763 593 80951763 593 81p9(fax) � -- - - �. �_ . -�:� ..�__.ti:.. t �� _ �� _ Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 "60 Days" Deadline: September 6, 2013 Agenda Item 4. C, Public Hearing- Preliminary Design Plan Approval - PUD#79 -Amendment#4- Room & Board, Inc., Applicant Prepared By Joe Hogeboom, City Planner Summary Room & Board Inc., 4600 Olson Memarial Highway, is seeking to amend Planned Unit Development (PUD) Permit No. 79 to allow for the relocation of the Outlet Sales operation, the demolition of the outlet building and the construction of a second floor on the existing warehouse. The Outlet Sales operation will relocate to the existing warehouse and the current Outlet Sales building will be replaced by parking. PUD No. 79 was established in 1998, and allowed the use of three buildings on one site. The first PUD amendment was granted in 1999 to allow an office and warehouse addition. The second PUD amendment was approved in 2004 to allow for the acquisition of land in the northeast corner of the site for additional parking, and the third PUD amendment was granted in 2006 to allow for the conversion of approximately 8,500 square feet of warehouse space into office space. Attachments • Location Map (1 page) • Planning Commission Minutes dated August 20, 2013 (3 pages) • Applicant's Narrative/Supplemental Information (5 pages) • Memo to Planning Commission dated August 6, 2013 (3 pages) • Memo from Deputy Fire Chief John Crelly dated July 26, 2013 (1 page) • Memo from City Engineer Jeff Oliver dated August 7, 2013 (4 pages) • Illustration of Proposed Building (1 page) • Site Plans (4 pages) Recommended Action Motion to approve the Preliminary Plan for Room & Board, Inc., PUD No. 79, Amendment 4, subject to the following conditions: 1. The plans submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the mema from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated July 26, 2013, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director dated August 7, 2013, shall become part of this approval. 4. AI! signs on the property must meet the requirements of the City's Sign Code. 5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. !__.....i i � �,/ �r�,�`., �, -�-.—i�p� Topet Rds a' ,`,ti` � 1 ;fr�\\�``� ,� ""Hiddeit`�ke5'I�W►d 3 � - � � � � .p i t�_�1?.�� / _p , ��.. � `�f---� �� ,�i��III�(°�' ` < _ �� r � .,�APFrect Ktcf—c°r - rwfn catce ' , F -�� -� , :�,.� •�._ . . . . . . { � . .. .. . . . � �, 1 � � m� ' S`westtgy tak� ,� -� v ° i; A� Q' � �i € ' . � � , � _," - ` _ a ._ o'. , __,. � � �yi Thottaind Rd�.;� ThCt3tlOt�!Wltth)t�glortclf Park � �-'�-'y-�� ,�..� -� � , �� _ ��`r---� 'r -°'y,��" Chi�caga P�sv+d' �Y�y��l,- ''C',� .e.��fi'�� _� -�'�-'''�r �:.�i �..--�,��,��u��r�'��.�,�� Sub�ect Property ;= , t�_ � ,`, _ � � � --- .�-�--�,�_ _ — _-. . ;�� -��- _ �..,�_ _-.�� r �� ;5thaper&i►lfl�td Po»B '` £�'"� '�Dahl6�tgaP �d t —�'� �` ��'� "� Schaper Park ��z ��„ � �-,_� ' � t�. 5drape�rPrNld j> il,/, ./,f'.;�J ;�%' ,/ ; � ! � 4 ��ii i%i�%,� �i� � r'r/ �__�'' �� f/!/�!/f/�ji��f;;//ff rt��F/ ' 'F� � f'/:,�Scitap�r i2t#-,+n f'r'ri��i'l�'�,//�.'�f�l��/ i #f� ) �"��_ {( ��i�"'i�/ i�� / � �f �`5, � f��%:.:�'%��% � t 1 �� ,.-.;.��\ �''�i�i�i�� i � � �� 'l, . ��i��,! �.i � t(%�� " - p ❑ 5' �ri%lY/'�.n�� ; i � . .. .. . .. . . _.. , "�� S U , ��r%ii%/ �./ .._ -� � �1� .. . � ---�.,� , .�. � , Statc NwY�0 55 Otson Mernarial htwy—. _. .c -- _ _ �!r_ _ � � t -_r��Mernorrat NyvYrv _ - :.. . . , . .. . _ � ro Pond�' .- � � ._ v � Frontag�Rd-�� -- �;< ,,,�� , � � �j �" �'�� '� � , t °State FE _ � wy No S5 a . `, �� 'r^ �--.�''� .1 14 `-j � ' �f��hateiain"fer ' ;I ,�*, z ° r 1 '� , � � f ;J;T � Pondwo«r vfiflre vo„a�. .�'` •,�.�� , !� �tArirth Povrd .� ''' 'rs��: -;�*_.� � (r � .i., �S�``� ,a ' ' �.-:� � �� .. . _ � / " _ Waot#stack Avc ° , , r'�- �� .W:�� ----�-. y ,�C \ ,�'t��?.[ 3 i �' �t �p : 't Yr'� �-''`.^ I �. !.� ��,,,�r / �` { a � , ,. �i�,."f' �rr� / � �^ i � r�i � �, ..��, . \ .-, •� � G r ��:,�'�.�-i'_ � �, � v'� 8everry Av� -� ; `� ; � � 1 1 � �� ,� � � o�- �' �" � , � � � , , ly,,�'' -� / � ,�, � � z �`� , �`/�'�� /r Na�ez � v `�,� � .._,, g�'"" --'/" }� , �, _ _ ___ -�r�..� ( `� -�Poptair Cfr.-��ro�=Popfar�C3{' .. � ,�'Sr+�c�t Pone�• � ��..J� �i� ` �)` -,!�` 3 1� � ,: � ��-. .� � � �` `F � r r ,� -}`j' '"'�; � c� � � Natch�zPark l, � —��*.r; - ',, �� 1 G. �.--' t ;�.� �+ '____,_.�_._ ,� I a �' o'J?-" �� C1� � � e � 4—��-�-� --� t �� / `� —� � '� r'� � �.. � 4 ' - __- ---- '� _�� ;� � � <<� '�' �I�7iac,�Crf N�`' �+o >--�.�. 1 i , ' , j�` `� °� � Roano{ce Rd �'"` >' ; � ---f � �..__,_ ,_ _� � � I l � Cs{en��d.� � ; �:� ��rLa AI�.r.saixuJ x�fu�<:Mlb m,.;r.;G;—t?G�;asr:,.�1. ^�..�:�� 4 � 8 Regular Meeting of the Golden Valley Planning Commission August 12, 2013 regular meeting of the Planning Co mission was held at the Golden Valley City Hall, Co cil Chambers, 7800 Golden Vall y Road, Golden Valley, Minnesota, on Monday, August 2013. Chair Kluchka calle the meeting to order at 7 pm. Those present wer anning Commis ioners Baker, Bo au-Landis, Kluchka, McCarty, Segelbaum an aldhauser.`Also prese as City Planner Jo� Hogeboom, Planning Intern Brett Angell a dmin strativ sistant Lisa Wittman. Commissioner Cera was absent. 1. Approval of Minutes ' July 22, 2013 Re ar Planning mmission 'ng Waldhauser ref ed to the first motion page 5 and questione � the words "to enable con ction in an economical fa hion" should be included: Klu a suggested they be moved, the Commissioners ag eed. M ED by McCarty, seconded by Wald auser and motion carried unanimously to pprove the July 22, 2013 minutes with e above noted change. 2. Informal Public Hearing .- Prel'iminary Plan Review— Planned Unit Development (PUD) — Room and Board PUD #79, Amendment#4 Applicant: Room and Board Address: 4600 Olson Memorial Highway Purpose: To relocate their outlet sales into the existing warehouse, demoiish the existing outlet building for the construction of parking and cons#ruct a second floor in the existing warehouse to be used as offi�e space. Angell gave a brief history of the Room and Board PUD. He showed the Commission phofos of the �ite and explained the applicant's request to relocate their outlet sales into the existing warehouse, demolish the existing outlet building for the construction of parking and construct a second floor in the existing warehouse to be used as office space and attach a sign on the exterior of the warehouse to designate the entry to outlet sales. Waldhauser asked about the maximum impervious surface coverage allowed. Hogeboom explained that there aren't impervious surface requirements for this property however, there are lot coverage requirements which state that no more than 50% of the lot can be covered by buildings. Angell added that this proposal will raise the impervious surface coverage by 1.4%. Minutes of the Golden Valley Planning Commission August 12, 2013 Page 2 Segelbaum asked if the roadway leading to this site is sufficient to support this proposed expansion. Hogeboom stated that the Public Works staff reviews traffic issues and they did not have any concerns about traffic at this site. Waldhauser asked if the proposal meets setback requirements. Hogeboom sta#ed that since this is a PUD there aren't specific setback requirements but the proposal does meet the setback requirements for the underlying (Industrial) zoning district. Waldhauser asked if a second level is being added to the warehouse on the northeast side of the property. Daryl Fortier, representing Room and Board, stated that an intermediate level, not a second story, is being created within the existing warehouse building on the west side of the property. Waldhauser asked if there will be less parking available on the north�ast side of the property. Fortier explained that the existing fire lane will remain and;a twenty-foot wide piece of land will be paved for parking on the northeast side of the property. He added that they are not impinging on the existing open space. ' McCarty asked if the employees use public transportation. Jeremy Larson, Room and Board, said he doesn't know the number of employees that use public transportation but they do encourage their employees to bike to work; McCarty said the parking on the site seems ti�ht. Fortier stated that right now they have adequate parking because 100% of the;empioyees aren't on site every day. McCarty asked if there are second shifts. F�ortier said no. He explained that the biggest parking problem occurs on Saturday morni�gs#or the outlet sales but that this proposed plan will alleviate that issue. Segelbaum asked if the business operations will change as a part of this proposai. Larson said no, the hours and use will remain the same. Segelbaum noted that the narrative states that the sign on the warehouse building won't be visible from Highway 55 and asked if that is a City requirement. Fortier explained that they jus#want people ta be able to distinguish between the outlet entry and the employee entry. Hogebaom added that the applicant will be required to follow the requirements in the sign code. Kluchka asked if they will be operating during construction. Fortier said yes, the outlet operations will move to the warehouse and then demolition will commence. He added that the access will be changed for ap.proximately three months. Hogeboom noted that an access plan will also be required. Boudreau-Landis asked how snow removal is handled. Larson explained that snow is plowed to the northeast corner of the site and then hauled away when needed. Hogeboom said the City isn't aware of any snow storage issues on this site. Minutes of the Golden Valley Planning Commission August 12, 2013 Page 3 Kluchka asked if the rooftop mechanicals will be screened. Fortier stated that there are some existing rooftop mechanical units but not on the warehouse building. He stated that if units are added they won't be visible from the frontage road or from Schaper Park. Hogeboom stated that the building permit process will address the screening of the mechanicals. Kluchka opened the public hearing. Hearing and seeing no one wishing to comment, Kluchka closed the public hearing. Waldhauser said the proposal seems like a reasonable way to expand, there will be no adverse effects and the increase in the amount of parking will be appreciated. McCarty agreed that all the issues have been addressed. Segelbaum also agreed: Kluchka said he would like to know the parking ratios for the Industrial zoning district versus what the applicant is proposing. Hogeboom explained #hat the parking requirements are analyzed by the use, not by zoning district. He added that he wouid further analyze the parking on the site. MOVED by Segelbaum, seconded by Waldhauser and mo#ion carried unanimously to recommend approva! of the Preliminary Plan for'Room and:Board PUD #79, Amendment #4 subject to the following findings and conditions: Findinqs: 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning'and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views,,'creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in dev�lopment compatible with adjacent uses and is consistent with the Cbmprehensive Plan and redevelopment plans and goals. 5. The PUD:plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Conditions: 1. The plans submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated July 26, 2013, shall become part of this approval. 3. All signs on the property must meet the requirements of the City's Sign Code. 4. This appraval is subjec# to all other state, federal, and local ordinances, regulations, or laws with authority over this development. May 9,2013 � `� PUD No. 79, AMENDMENT No� FORTIER ARCHITECTS P.A, ROOM&BOARD INC. Comm: 13-01 ARCHITECTURE PLANNING INTERIORS SUPPLEMENTAL INFORMATION Room&Boazd continues to experience growth and desires to maintain it's corporate headquarter in Golden Valley. To accommodate continued growth,Room&Board is seeking approval of a 3`�. Amendment to PUD No. 79. It is the intent to relocate the Oudet Sales into the existing wazehouse on the lower level. This will enable R&B to demo the elcisting Outlet building and increase parking from the current 240 spaces to about 426 spaces, and allow for the eupansion of office space by building a second floor within the existing warehouse. This proposal does not affect the plat. PROPOSED AMENDMENT 1. Permit the Outlet Sa1es to relocate into the existing wazehouse. 2. Permit the demolition of the ouflet building for the construction of parking. 3. Permit the construction of a second floor in the existing warehouse,to be used as office space. 4. Revise land use ratios a shown in this Supplemental Information. 5. Parking to be provided at 1 space per 250 sf. of office area plus 1 space per employee for all other areas,but the total parking in aggregates shall be not less than 1 space per employee; or as requested by City Chief of Fire and Inspections to relieve any congestion. 6. Construction may be phases as dictated by R&B growth, subject to approval of plans by city and securing of all required permits for each proposed phase of work. 7. Permit the attachment of a sign on the exterior of the wazehouse to designate the entry to Outlet Sales. Sign shall not be visible from Hwy. 55 and be limited to 12"letter height. ANALYSIS 1 &2. Currently the Outlet Sales on weekend mornings, approaumately 8- 11 AM, fully utilizes the main pazking lot of approximately 140 spaces and represents the maximum demand conditions. Thus Outlet Sales(19,200 sf.)has a parking space demand rario of about 1/137 sf. This is considerably higher than the underlying zoning for Furniture Showrooms of 1/400 sf. Reloca�ing the Outlet Sales and constructing parking in the demolished area will create a main lot of approximately 284 spaces. At the current peak demand of 1/137sf,this could support up to 39,000 sf. of Outlet Sales floor area. While R&B does not anticipate Oudet Sales of this size, we are seeking fle�cibility in area to meet the growth in demand or product. We ask that the limiting factor for floor area of Outlet Sa1es be parldng, and that a ratio of at least 1 space per 137 sf.be maintained. Details of parking lot landscaping,lighting, storm water management and changes to the warehouse eacterior will be submitted for approval as part of the Final Plan approval process. 3. In 2006,there were 164 employees and 32,449 sf. of of�ice space. The conversion of 8,500 sf. of warehouse to office(PUD Minor amendment)estimated an increase to 200 employees by 2010. Employment is now at about 235, of which the majority works in offices. Growth is anricipated to continue and there is no room to expand outwardly. 1804 Sprin�Valley Circle, Golden Valley, Minnesota 55422-4116 Ph.763 287 8960 May 9, 2013 PUD No. 79,AMENDMENT No.� ROOM&BOA RD iNC. Comm: 13-01 SUPPLEMENTAL INFORMATION pa� Given the size and structure of the eacisting warehouse, a second floor can be constructeri up to 46,000 sf. in area. Afiter subtracting for anticipated courtyards, elevator and stair shafts,toilets, lunchrooms, etc, approarimately 42,000 sf. may be available for of�ice use. At 1 employee per 250 sf.,this would permit the addition of about 168 employees. That is cansiderable growth and would not be built out in a single phase. It is anticipated ttiat 25,000 sf. would be built starting this year and the reinaining, area built ont as needed in the future. Build out area is to be 2imited based on supporting parking provided. However,the entire structural floor should be built at this time. Elevations of construction changes to the e�rterior of the e�ting warehouse will be submitted as part of the Final Plan approval process. 4. Land use will change as part of this proposal but not significantly, as shown on the following table. The net impervious surface is increased by 5,907 sf. at the expense of landscaping and open space. Total hard surface cover rises from 84.32%to$5.36%;a 1.04%increase. While this is a dense development, R&B is fortunate to be surrounded by undevelopable sloping woodlands,which gives the visual impression of a much less dense area. 2004 PUD 2�. 2013 PUD Change Amendment * Proposal Site Area 569,493 sf. 13.07 A 569,493 sf. 13.07A no change Building 235,416 sf. 41.34% 216,216 sf. 37.9?% - 19,200 sf. Pavement anbroved** 244.776 sf. 42.98% 269 883 sf 47 39% 25 107 sf Impervious surfaces 480,192 s£ 84.32% 486,099 sf. 85.36% 5,907 sf. Landscaped area 49,546 sf 8.7% 42,383 sf. 7.44% - 7,163 sf. Open space 27,075 sf. 4.75% 28,331 sf. 4.97% 1,256 sf. Pondin� 12,680 sf. 2.23% 12 680 sf 2 23% no chan�e 5oft surfaces 89,301 sf 15.68% 83,394 SF 14.64% -5,9U7 SF. * There was a Minor PUD Amendment in 2006 to increase interior offtce space. It did not affect e�erior conditions. ** Of the pavement approved,the pavement installed is 223,959 sf. The above breakdown assumes the spaces were built as approved. 5. Employee parking is adequate but tight. Given that employees receive vacations, sick days, and travel,it never happens that all employees are at the facility on any given day. It is estimated that the typical employee receives about 13 days vacation and 7 days sick leave per year. Given 10 days for holidays, only 50 weeks a year are available in which to take the 20 days(4 weeks)leave. That results in PUD No. 79, AMENDMENT No.� ROOM&BOARD INC. Comm: 13-01 SUPPLEMENTAL INFORMATION p�3 a 92%attendance ratio... and explains why 240 spaces can support an employee population of 235,plus visitors. Many employees are simply not there to use a parking space. We aze requesting a pazking rario of 1/250 sf. for office space(which is the city standazd for office space) plus 1 space per employee for all other spaces. By also imposing a standard of a minimum of 1 space per employee,we assure that existing condirions are main'tained and not lowered. We believe these standards better reflect the uses of space at R&B. Many of the spaces have low density, such as photo studio and display staging which occupy about 40,000 sf. and account for only about 4 employees. Distribution also has a low density. Rather than try to fit a ratio to these types of spaces, we believe an over-riding 1 space per employee for the entire facility would be appropriate. 6. Construction phase approval is being sought to reflect the need for flexibility and budget control. Currently the warehouse is essentially vacated and this is an opporhuiity to construct the entire st�uctural floor without major disruptions to operation. Appro�cimately half will be built out,providi.ng growth in office space for about 85 employees,with the remaining half remaining unfinished space. It is, of course, unlmown as to when the space will be filled and additional space will be required. That would be another phase and new permits would be required. However,we are seeking concept approval for the entire floor as office space at tlus time. We are also seeking concept approval for growth in the Outlet Sales area,up to the limits deteimined by available parki.ng. 7. We are requesting a sign be allowed to designate the entry location to the Oudet Sa1es. The sign needs to be adequate in size, say 12"height letters,to be seen from the main parking lot such that customers will not mistake the employee entry or exercise entry as the Outlet Sales entry. Given the limited daylight in winters, illumination is appropriate. The sign will not be visible from Hwy. 55. BACKGROUND In 1998(September)R&B was approved as PUD No. 79. This consolidated the site, allowing the use of 3 buildings on one site, and pernutted operations of Outlet Sa1es on weekends. In 1999(January)R&B received approval of PUD ls`. Amendment. This allowecl for a sizable of�ice and warehouse addition, including ponding, lighting, landscaping and all exterior conditions and land uses existing today. Building azea was 235,493 sf. on the 12.87 Acre site. Parking standards were adjusted to 400 spaces,inclusive of proof of parking. In 2004 R&B received approval of PUD 2"d.Amendment. This allowed for the acquisition of the land on the northeast corner of the site for parlcing use, an adjustment in parking standards to 323 spaces, and consent to open the Outlet Sales for one weekday evening per week. Parking provided 202 spaces and 121 spaces shown as proof of parking, including the land acquisirion. In 2006 R&B received approval of a PUD Minor Amendment. This allowed for the conversion of about 8,500 sf. of wazehouse space to office. It did not affect site conditions or parking, and the only exterior � PUD No. 79,AMENDMENT No.�3' ROOM&BOARD INC. Comm: 13-01 SUPPLEMENTAL INFORMATION pa� change to the buildings was the upgrading of one e3cisting wall to incorporate brick and new windows. Parking was linked to employee growth rather than square footage, and is to be built on an as-needed basis(or as requested by City Chief of Fire and Inspections). 38 additional parking spaces have been constructed along the north side of the wazehouses,in accard with the PUD 2nd. A1T1SItd1I16I1t,resulting in the current total e�cisting parking of 240 spaces. PUD STANDARDS Room and Board is currently a PUD and will continue to comply with all previously agreed to standards and conditions, subject only to the changes herein sought by this application. All changes to the site are intended to fully comply and be extensions of those standards. Frontage. The current frontage is well in excess of 100 ft. and will not change. Setbacks. The Outlet Sales building is currently set back 100 ft. With its removal,the main building will provide a 170 ft. setback. The west setback will be about 225 ft. North side setback is 60 ft. and east side varies considerably, with a minor area at 48 ft. There are no adjaining residential districts. Tree Preservation. Under the previous PUD,tree loss and mitigation was agreed to for the northeast parking area. We intend to reduce the hard surface in this area and preserve more trees. This will be partially offset by the estimated 10 trees we will lose with the conversion of the Outlet building area to parking. The 10 trees lost will be replaced at that location by more than 15 additional trees. This proposal will result in a net add of trees to the site. A specific plan will be submitted with the PUD Final Plan. Lighting. The expanded parking lot will be illuminate similar to the existing, using matching fixtures as available. A specific plan will be submitted with the PUD Fina.l Plan. Utilities. The building to remain are currently served and those services will remain as-is. The demolition will lead to abandonment and removal of services. Ongoing investigations are underway to determine the best way to extend sanitary sewer service to the proposed new toilets on the lower level of the warehouse, which is about 30" lower than the main building. It is possible a new sanitary sewer connection may be required. A more specific assessment and appropriate plans will be submitted with the PUD Final Plan. Storm Water. Currently the majority of storm water is directed to a single large pond on the north side of the warehouse. This was constructed for this purpose as part of PUD Amendment No 1, in 1999. We are in the process af cleaning that pond to restore its effectiveness. PUD No. 79, AMENDMENT No. 3 ROOM&BOARD INC. Comm: 13-01 SUPPLEMENTAL INFO_R.MATION pa� PUD 2na Amendment was approved specifically to add land and develop parking along the northeast corner of the site. This included a new pond. Construction plarzs for this work were completed and approved, including watershed approval. While that work ha.s not progressed,we anticipate proceeding with the improvements as part of this construcrion. We do intend to revise the pans to reduce the paved area and thus decrease the amount of runoff water. This will also increase the pond size and also increase tree preservation. A specific plan will be submitted with the PUD Final Plan. The Outlet Sales building sits atop a division and 2 sub-watersheds. Approxima.tely %z of its roof, a sizeable portion of the entry driveway,the paved areas serving the main building entrance and this associated landscaped area,all drain toward the south and eventualiy down the frontage road. With the demolition and parking construction, we intend to maintain this amount of runoff plus the approximately 5000 sf. of new impervious service. As the pond to the north can under stressful conditions,back-up and overflow into the main parking lot, we will also entertain directing additional water southerly. We have asked City engineering to consider e�rtending the storm sewers in the frontage road to R&B, a distance of about 200 ft., such that we can connect to this system. We are fortunate that the approximate 55 ft. landscaped front yard may permit some additional mitigation. We intend to work closely with engineering and watershed to develop a successful plan. A specific plan will be submitted with the PUD Final Plan. Attached is a copy of the PUD 2nd Ainendment master site plan as approved, dated 9-24-03. Also attached is a copy of the Proposed master site plan, dated 5-9-2013. Note: As can be expected with preliminary or concept plans, specific details are subject to change with design refinement. For example, as we design a new entry and customer pick-up area for the relocated Outlet Sales in the warehouse, some parking spaces will be lost and the precise amount of paving and landscaping may change slightly. , Cl�`� t�� ,, ��. �. �� .k �� Pl . ... �'� anning Department 763-593-SQ95/763-593-81 Q9(fax) Date: August 6, 2013 To: Planning Commission � From: Joe Hogeboom, City Planner Subject: Informal Public Hearing- Preliminary PUD Plan—Room and Board PUD No. 79—Amendment#4—Room & Board, Inc., Applicant Background and Description of Proposal Room & Board Inc., at 4600 Olson Memorial Highway, is seeking to amend Planned Unit Development (PUD) Permit No. 79 to allow for the relocation of the Outlet Sales, demolition of the outlet building, construction of a second floor to the existing warehouse and allow for a sign to be placed on the exterior of the warehouse to designate the entry to Outlet Sales. The Outlet Sales would be relocated into the existing warehouse. The demolition of the current outlet building would be for the construction of parking. It would increase the parking from the current 240 spaces to about 426 spaces. The construction af the second floor on the existing warehouse would be used for office space. The proposed amendment does not affect the plat. The property is guided for long-term tndustrial use in the Comprehensive Plan, and is zoned Industrial. No changes to zoning or to the Comprehensive Plan would be required for this proposal. The total PUD site is 13.07 acres in size and is bounded by Olson Memorial Highway to the south, a railroad to the north, industrial buildings to the west and a railroad to the east. The proposal would decrease the total amount of building space and increase the amount of pavement and impervious surface. The proposal would allow the company to continue to grow and increase employment. This PUD was established in 1998, which allowed the use of 3 buildings on one site and permitted operations of Outlet Sales on weekends. A PUD amendment was granted in 1999 to allow for a sizable office and warehouse addition, including ponding, lighting, landscaping and all exterior conditions and land uses existing today. A second PUD amendment was approved in 2004 to a�low for the acquisition of land in the northeast corner of the site for parking use. In 2006, a minor PUD amendment was received to allow for the conversion of about 8,500 square feet of warehouse space into office space. lustification for Consideration as a PUD Section 11.55 of City Code states that the PUD process is an optional method of regulating land use in order to permit flexibility in uses allowed, setbacks, height, parking requirements and number of buildings on a lot. Staff has determined that this application qualifies as a PUD because it achieves the following standards established in City Code: • Achieves a high quality of site planning, design, landscaping, and building materials which are compatible with the existing and planned land uses. • Encourages preservation and protection of desirable site characteristics and open space and protection of sensitive environmental features including steep slopes, trees, scenic views, water ways, wetlands and lakes. • Encourages creativity and flexibility in land development. • Encourage efficient and effective use of land, open space, streets, utilities and other public facilities. • Allow mixing land uses and assembly and development of land to form larger parcels. • Encourage development in transitional areas which achieve compatibility with all adjacent and nearby land uses. • Achieve development consistent with the Comprehensive Plan. • Achieve development consistent with the City's redevelopment plans and goals. In order to be approved as a PUD, the City must be able to make the following findings: 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. Preservation.The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. Efficient—Effective. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. General Health. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. Meets Requirements. The PUD plan meets the PUD ►ntent and Purpose provision and all other PUD ordinance provisions. Recommendation Staff recommends approval of the Preliminary Plan for Room and Board PUD No. 79, Amendment No. 4, subject to the following conditions of approval: 1. The plans submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated July 26, 2013, shall become part of this approval. 3. All signs on the property must meet the requirements of the City's Sign Code. 4. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Memo from Deputy Fire Chief John Crelly dated July 26, 2013 (1 page) Memo from City Engineer Jeff Oliver dated August 7, 2013 (4 pages) Applicant's Narrative/Supplemental Information (5 pages) Illustration of Proposed Building (1 pagej Site Plans (4 pages) � t,`�� ' t�l. � � � �� .r �+�. � Fire Department 7fs3-593-8079 /763-593-8p98 (fax) Date: July 26, 2013 To: Mark Grimes, Director of Planning &Zoning From: John Crelly, Deputy Chief Subject: PUD Amendment—Room & Board Project The Golden Valley Fire Department has reviewed original PUD Amendment#4 submitted back on May 9th, 2013 and reviewed the additional information that was submitted on luly 12, 2013 to complete the original submittal. The drawings submitted do not detail two areas of concern for the Fire Department. As with the previous PUD amendments for this site, the Fire Department will need to review and approve the following: 1) A review of the road access up to the building and around the building. As we have done in the past, we need to review the site, determine where fire lanes shall be established and to have the established fire lanes properly identified with approved signage. 2) A review of the public and private water system to the site and the building. This review would include looking at current location of fire hydrants, wall fire hydrants and the location and routing of the water mains. 3) With the remodel/conversion of the warehouse into a two story office area, consideration will need to be given to the decommissioning of the smoke removal system and a review of the fire suppression systems. If you have any questions, please contact me at 763-593-8065 or by e-mail, icrellv@�oldenvallevmn.gov �1�� U'� f��r. �� ,� Public Works Department 763-593-8030/763-593 3988{fax) Date: August 7, 2013 To: \,I�/lark Grimes, Director of Planning and Development Joe Hogeboom, City Planner From: Jeff Oliver, PE, City Engineer�� Eric Eckman, Public Works Speaalist�� Joe Fox, Water Resources Engineer`� Subject: Room & Board PUD 3rd Amendment Public Works staff has reviewed plans for the proposed Room & Board PUD 3rd Amendment, located at the Room & Board facilities at 4600 Olson Memorial Highway. The proposed PUD amendment consists of demolition of an existing building and construction of a surface parking lot in the southwest portion of the site. This memorandum discusses issues identified during the Public Works review that must be addressed prior to approval of the final PUD plans. The comments contained within this review are based on the plans submitted to the City on July 12, 2013. Site Plan This PUD Amendment proposes the removal of an existing building on the southwest corner of Room & Board's campus. The plan also calls for removing surrounding bituminous and concrete pavement as well as removing some existing trees and shrubs. Plans call for the extension of the existing parking lot into the space now occupied by the building. The entrance to the parking lot will remain in its present location. The owner or contractor will be required to obtain a Right-of-Way Management permit for the construction of the new driveway apron, the storm sewer work within the Olson Memoriai Frontage Road, removal of the existing utility services, and all pavement res#oration associated with this work. Because the PUD amendment is (ocated adjacent to Trunk Highway 55, it is subject to the review and comments of the Minnesota Department of Transportation. G:\Developments-Private\Room&Board\PUD Amendment 2013\Preliminary Review.docx �, Utilities The building planned for removal is currently served by City sanitary sewer and water. These services must be cut off as part of the building demolition and removed to the City mains within the frontage road. The property owner must obtain City sewer and water permits for this work prior to the start of work. The proposed PUD amendment is subject to the City's Inflow and Infiltration Ordinance. The property owner has completed an inspection of the primary building on site, but has not received a Certificate of Compliance. In order for the building that is being removed to be compliant with the ordinance, the property owner will be required to enter into an escrow agreement with the City for 125%of the cost to remove the sanitary sewer service to the City main within the frontage road. The 4600 Olson Memorial Highway building must be compliant, and the escrow agreement must be signed and the security posted prior to forwarding the PUD amendment to the City Council for its consideration of the final PUD. Storm Water Management The western portion of the PUD is within the Sweeney Lake sub-district and the eastern portion is within the Main Stem sub-district of the Bassett Creek watershed. Therefor�,the development is subject to the review and camments of the Bassett Creek Watershed Management Commission (BCWMC) and is subject to its water quality requirements. Because Sweeney Lake is listed as impaired by the Minnesota Pollution Control Agency, the BCWMC review will include evaluation for compliance with the Sweeney Lake Total Maximum Daily Load (TMDt). The stormwater plans must be modified to be meet City standards and the revised plan must be submitted with the final PUD plans. Stormwater calculations must also be submitted with the final PUD plans. An existing stormwater pond in the northern section of the parcel was part of a previous building expansion project on this site. This pond must be surveyed by the owner to determine the amount of accumulated sediment present and the need for maintenance of the pipes, structures, and vegetation. The survey must be submitted to the City so staff can determine if the sediment must be excavated. If fifty (50) percent of the water quality capacity has been 1ost, then excavation will be required as part of this project. The owner has proposed construction of water quality measures with this project. Plans call for a bio-retention basin located on the south end of the expanded parking lot. An environmental manhole will be installed upstream of the filtration basin. The bio-retention basin design includes an under drainage system to allow filtration of stormwater runoff prior to discharge into the City storm sewer system. Storm sewer will be installed from the outlet of the bio-filtration pond to connect to existing City storm sewer pipes within Olson Memorial Highway. The City will own and maintain the section of new storm sewer under the curb line of the frontage road and the develaper will own and maintain all storm sewer within the site as well as the portion of storm sewer perpendicular to the frontage road that is under the west curb line of the driveway. G:\Developments-Private\Room&Board\PUD Amendment 2013\Preliminary Review.docx z The owner will be required to obtain a City of Golden Valley Storm Water Management Permit before construction. Review and approval by the BCWMC must be completed before a City stormwater management permit is issued. The owner will be required to enter into a Storm Water Treatment Facility Maintenance Agreement for the proposed environmental manhole, bio-retention basin, and other stormwater infrastructure owned by the property owner. This agreement will be drafted by the City and must be signed prior to approval of the final PUD Amendment. • Tree Preservation and Landscape Plan This development is subject to the City's Tree Preservation Ordinance.Tree removals are shown on the plans submitted.The City Forester has reviewed the plans and determined that a permit is required for this work and must include the following information: • Identify (approximate)total number significant trees on site (significant trees are defined in the permit materials). • Identify total number of significant tree removals. Summarv and Recommendations Public Works staff requires re-submittal with the following changes and updates: 1. The property must be in compliance with the Inflow and Infiltration Ordinance as discussed within this review prior to forwarding the final PUD plan to the City Council for its consideration. 2. The owner will be required to enter into a maintenance agreement for maintenance of the proposed environmental manhole, bio-retention basin, and other stormwater infrastructure. 3. The grading, erosion control, and stormwater plans must be modified to be consistent with City standards; the revised plan must be submitted with the final PUD plans. 4. The developer must perform a survey of the remaining water quality volume of the existing pond on site, and submit this information as part of the final PUD. The developer must agree to excavate the pond if the survey information indicates more than one-half of the pond volume has been filled with sediment. 5. The developer must obtain the appropriate permits from the City of Galden Valley for work within the right-of-way, stormwater management, removal of sanitary sewer and water services,tree preservation, demolition and removals, and any other permits that may be required, prior to commencing work. 6. The plans are subject to the approval of the BCWMC and Minnesota Department of Transportation. G:\Developments-Private\Room&Board\PUD Amendment 2013\Preliminary Review.docx 3 Approval is also subject to the comments of the City Attorney, other City staff, and other agencies. Please feel free to call me if you have any questions regarding this matter. 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II a � � a m W I I Q i ! Q � I I � I I o � _ � � I � " I I I z I j o I �,., � II c, W . z � � I � I , W I II I I � � I I I I i �� __"� i I " I I I � � � � I I � i I I � I N 'p� � I N � 1 � ( � N I � I I i 1 I I i I � � � � o � o � i I i ' � � � I I I I I I � I I I I � I i I I � ° � I 1 ii I I I II I I ! II z I I il ' I I � II i II I I f— I � c� �� v � Q II �-- � � II Q 1 W � II � I J � � �� W � W i � � I I -J - - � ; ° II �._t__I I f— � I jj � I W I � I► � I � � W i � m I I �j °0, � I iI � � � il I I W � I II � I � � � - �� z � � � , i► � ; ' � i N I � �I O II � � il X � II W � � . -IJ Q;_ � � �"1��' C�� Planning Department 763-593-8095 J 763-593-8109(fax) ,�� .r�e ., ..��.:�. _. ��... ��:. :- ��:�°��_._. ��. � Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 "60 Days" Deadline: September 9, 2013 Agenda Item 4. D. Public Hearing- Preliminary Design Plan Approval - PUD#90-Amendment#3 - Meadowbrook School - Hopkins Public Schools, ISD #720, Applicant Prepared By Joe Hogebaom, City Planner Summary Hopkins Public Schools is seeking approval of an amendment to the Planned Unit Development (PUD) Permit for Meadowbrook Elementary School. The School District is seeking to construct a small addition onto the current school building and construct a tunnel that would connect to the current Crisis Nursery Facility (5400 Glenwood Avenue). The 5400 Glenwood Avenue building would be renovated and used for additional classroom space. The Crisis Nursery is moving to a new location in south Minneapolis. The new space will accommodate kindergarten classrooms. The pre-school programs will move into the 5400 Glenwood Avenue building. Ultimately, third grade classrooms are expected to be located in the 5400 Glenwood Avenue building. This project is responding to increased enrollment projections in the Hopkins Public School District over the next several years. Assuming approval of the PUD amendment, construction for this project would begin this fall. The addition and renovation space will open in the fall of 2014. The Planning Commission recommended approval of the Preliminary PUD Plan, and asked that the School District provide more detailed information on traffic management as part of the Final Plan submittal. Attachments • Location Map (1 page) • Planning Commission Minutes dated August 12, 2013 (4 pages) • Applicant's Narrative (1 page) • Memo to Planning Commission dated August 6, 2013 (3 pages) • Memo from Deputy Fire Chief John Crelly dated August 5, 2013 (2 pages) • Memo from City Engineer 1eff Oliver and Public Works Specialist Eric Eckman dated August 7, 2013 (5 pages) • Site Plans (10 pages) Recommended Action Motion to approve the Preliminary Plan for Meadowbrook Elementary School PUD No. 9Q, Amendment No. 3, subject to the following conditions: 1. The plans prepared by SGN/Wendel, dated July 24, 2013, submitted with the applicatipn shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief lohn Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become part of this approvaL 3. The reeommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Deveiopment Director, dated August 7, 2013, shall become a part of this approval. 4. The City Attorney shall determine if a park dedication fee is required for the project prior to Final PUR approval. 5. All signs on the property shall meet the requirements of the City's Sign Code. 6. The Applicant shal) submit a Traffic Management Plan as a component of the Final PUp Plan approval. 7. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions ofthe site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservationj of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. . . , .. �i_. .. . ... . . ..,..'n:. 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Informal Public Hearing - Preliminary Plan Review— Planned Unit Development (PUD) — Meadowbrook School PUD #90, Amendment#3 Applicant: Hopkins Public Schools Address: 5430 Glenwood Avenue Purpose: To construct an interconnection addition befinreen the existing facility and the adjacent facility located at 5400 Glenwood Avenue. Hogeboom gave a brief history of the Meadowbrook PUD. He explain�d that the , applicant is proposing to amend their PUD Permit to allow for the co�struction of a small addition and the incorporation of the current Crisis Nursery Fa�ility (54Q0 Glenwood Ave.) into the main school facility. The 5400 Glenwood Ave. building would be used for additional classroom space and would be interconnected to fhe main school facility via a tunnel. The Crisis Nursery is moving to a new location in south Minneapolis. He stated that the applicant will also be going through the rezoning pcocess for the 5400 Glenwood Avenue property to rezone it from I-3 Institutional to I-1 Institutionaf. Kluchka asked if the proposed tunnel is underground. Hogeboom explained that there is a grade difference between the two properties and that the applicant would explain the tunnel in further detaiL Hogeboom stated that staff is recommending approval of this PUD amendment and feels that the proposed plan will make the current traffic issues on the site better. He added that the applicant would like to start construction this year so it is done for the next school year. Segelbaum said he is concerned`about the traffic issues on this site and is curious how the proposed new plan will improve the traffic issues. He asked if the City would consider requiring a traific�tudy: Hogeboom stated that the Engineering staff feels comfortable with the proposed'traffic plans because drop-offs will be more controlled. Waldhauser asked if this proposal is being driven by an expansion of the student population. H�geboorn stated that yes, student projections are up. Baker referred to the Public Works memo where it states that staff will continue to monitor the access and circulation issues. However, he knows there are some pretty severe circulation problems at Meadowbrook currently. Kluchka suggested requiring a traffic study be done as a condition of approval. Patrick Poquette, Hopkins School District, agreed that there is currently a circulation issue. He referred to a map of the property and explained how they will be alleviating the issue by having a drop-off location at the Crisis Nursery building where there will be no buses which will allow for extra parking stalls and will help with the traffic issues. Minutes of the Golden Valley Planning Commission August 12, 2013 Page 5 Waldhauser asked if there are "reduce speed signs" on Glenwood Avenue. Poquette said he doesn't think so. Baker said there are finro big problems. One is the left turn out of Meadowbrook especially in the winter and the other is the circulation pattern. He said there is a need to address the traffic issues and continuing the same circulation pattern is not a solution to the problem. Poquette referred to a site plan and discussed the circulation patterns. He reiterated that being able to use the Crisis Nursery property will really help with the traffic issues. Segelbaum asked Poquette if he has contemplated doing a traffic study. Poquette said he has worked with the City's staff regarding traffic but if they need to do a traffic study they wilL Kluchka referred to the proposed tunnel and asked if there are basements in the buildings or if the tunnel will be on the first floors. Poquette stat�d that the'tunnel will be in the lower level of the Crisis Nursery building. Kluchka sug�ested that the applicant prepare plans or illustrations of the tunnel to show#he City Cot�ncil. Waldhauser asked Poquette if the expectation is to add five new teachers over five years and if there will be an additional 100 to 150 students. Poquette said yes, if everything goes well, there will be an additional 125 students. Kluchka opened the public hearing, Seeing and hearing no one wishing to comment, Kluchka closed the public hearing. Kluchka asked the Commiss�onerS if they would like to consider adding a condition requiring the applicant to provide a traffic plan or a circulation plan. Boudreau-Landis agreed that the parking lot does fill up but his thinks this proposed plan will definitely improve'the situation. Segelbaum stated #hat a traffic study looks at the impact to the roads, not on the site itself. He said he doesn't think requiring a circulation plan is enough and questioned if there is something mor�`that would provide an analysis of the internal site. Waldhauser said sM'e thinks the City's job is to consider the impacts on the public streets and that`the internal circulation and parking on the site can be considered by the parents and the school. McCarty agreed. Baker questioned if the City has any responsibility regarding the traffic in and around Meadowbrook. Waldhauser reiterated that she thinks the City's responsibility is to consider the impact on public streets. Segelbaum said the entrance and exit on Turners Crossroad does impact public streets and stated that a traffic study might be appropriate. Hogeboom suggested that the applicant discuss their internal circulation in greater detail and provide a plan that shows � drop-off and pickup locations and times, where staff, parents and buses will park, how the entrances and exits will work, etc. and then staff can further analyze the issues. Minutes of the Golden Valley Planning Commission August 12, 2013 Page 6 Kluchka suggested that a condition of approval be added stating that the applicant shall submit a traffic circulation plan that improves the public street access and safety. McCarty said he would be interested in data that shows tentative counts of employees, parent drop-offs and trip counts on Glenwood Avenue in each direction to show that the property can handle this proposal. Hogeboom suggested that the applicant prepare a plan showing that data in regard to the current use and another plan showing the same data with the proposed amendment in place. Baker said he would also like to require the addition of elevation drawings as a condition of approval. McCarty said he would also like to see building section drawings. MOVED by Waldhauser and seconded by Baker to recommend approval of tl�e Preliminary Plan for Meadowbrook School PUD #90, Amendment#3 with the acidition of the following conditions: • The applicant shall submit a traffic comparison, demonstrating an improvement in traffic flow on and off of Glenwood Avenue and Turners Crossroad. • The applicant shall submit interior elevation and building section drawings of the proposed tunnel addition. Segelbaum noted that the language in the motion regarding the traffic plan is different than the language Kluchka proposed. Kluchka agreed:that the motion made is slightly different than what he suggested and he said he didn't think the intent was to require an elevation plan. He said the condition he suggested was that the applicant shall submit a traffic circulation plan that improves #he public street access and safety. McCarty asked Kluchka if his motion is referring to Glenwood Avenue. Kluchka said he is not being specific. McCarty said he is more concerned that this plan doesn't negatively impact the existing situation. Baker said he would like to use the word "improve" because this is an opportunity to do things better. McCarty said he is not sure how the word "improve" can be defined or quantified. Baker stated that when the applicant comes back with a comparison of the current fraffic situation and the tra�c situation after the proposed project the Commission should be able to tell if it affects the area positively or negatively. Segelb�um sa�d he would like the word "improve" to be included in the conditions,.of ap�rovai=as well. Kluchka suggested the conditions in the motion be amended to read that the ongoing traffic circulation plan will ensure appropriate public street access and safety for all entries and exits and internal circulation for public safety vehicles. He suggested another condition be added that states traffic study data shall be provided to assist in reviewing traffic impact of the new development. The Commission agreed unanimously to the amended motion. The findings and conditions are as follows: Findinqs 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. Minutes of the Golden Valley Planning Commission August 12, 2013 Page 7 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consisten#with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD In#en# and Purpose provision and all.other PUD ordinance provisions. Conditions: 1. The plans prepared by SGN/Wendel, dated July 24, 2013, submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become part of this approvaL 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director, dated August 7, 2013, shall become a part of this approvaL 4. The City Attorney shall determine if a park dedication #ee is required for this project prior to Final PUD approvaL 5. All signs on the property shall meet the requirements of the City's Sign Code. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 7. An ongoing traffic circulation plan shall be submitted to ensure appropriate public street access and safety for a�l entries and exits and internal circulation for public safety vehicles. 8. Traffic study data shall be provided to assist in reviewing traffic impact of the new development. 4. Informal Public Hearing — Minor Subdivision — Intersection of Noble Drive and M�jor Drive — Hanson Woo Shores —SU06-05 Applican : ' eorge Wessin Address:' Intersectio Noble Drive and Ma'or � Purpose: The proposed s n would reconfigure the existing single family re ' ial lo into t new single family residential lots. Hogeboom refer o a location map nd discussed th plicant's proposal to subdivide xisting single family resi ential lot into three n ingle family residential lots. xplained that staff would like o see a more cohesive development of several of e lots in this area and for that rea on staff is not recommending approval of the ��tf°N17£CTl7�£ �LAPdf�llitiG INTERii3R L��IGN sg�ri wen�del Hopkins Public Schools— Meadowbrook Elementary School Addition Project Description: Hopkins Public Schools is in the process of purchasing the building at 5400 Glenwood Avenue, Golden Valley, MN which currently houses the Minneapolis Crisis Nursery, and is adjacent to Meadowbrook Elementary School at 5430 Glenwood Avenue. The school district would like to convert the Crisis Nursery space to classrooms, and connect the buildings with an addition that would contain 2 classrooms, storage space, and a connecting hallway. The addition will be approximately 4,600 SF, and is anticipated to have a brick exterior to match the existing school. 111 Washington Aven�e North,Suite 3�0,Minneapotis,MN 55401 p 612.332.14Q7 f 612.332.1405 w wendelcompanies.com �t'�'1LtZ1C��I�lz1� C1��1 t7'�� " �� PI ' . �� anning Departmenfi 763-593-8095/763-593-8109(fax) Date: August 6, 2013 To: Planning Commission From: Joe Hogeboom, City Planner Subject: Informal Public Hearing- Preliminary PUD Plan—Meadowbrook Elementary School - PUD No. 90, Amendment 3 —Hopkins Public Schools ISD#720, Applicant Background and Description of Proposal Hopkins Public Schools is seeking approval of an amendment to the Planned Unit Development (PUD) Permit for Meadowbrook Elementary School for the construction of a small addition and the incorporation of the current Crisis Nursery Facility (5400 Glenwood Ave.) into the main school facility. The 5400 Glenwood Ave. building would be used for additional classroom space. It would be interconnected to the main school facility via a tunnel. The Crisis Nursery is moving to a new location in south Minneapolis. The 5400 Glenwood Ave. building served as the original Meadowbrook Elementary School before the existing facility was constructed. Assuming approval of the PUD amendment, construction for this project would begin this fall. The renovated and expanded facility will be operation for the 2014-2015 school year. Site Information PUD No. 90 was adopted by the City Council on December 19, 2000. The PUD was established to allow the City and the School District to build the Davis Community Center following the relocation of Turner's Crossroad and Xenia Avenue. The first amendment to the PUD was approved in May 2012, to allow a small addition to the building. The second amendment, approved in November 2012, allowed for modifications to be made to the parking area. The current Meadowbrook School PUD site contains two parcels. One parcel (Parcel B) contains the school itself, and the other parcel (Parcel A) contains the Davis Community Center, which is jointly operated between the Hopkins School District and the City of Golden Valley. The Final Plat, which will be a component of the Final PUD Plan approval, will consolidate Parcel B with the 5400 Glenwood Avenue lot. Land Use and Zoning Considerations Both the existing school and the 5400 Glenwood Avenue building site are designated as "Institutional" on the General Land Use Plan Map. The existing school is zoned 1-1 Institutional, and the 5400 building is zoned I-3 Institutional. Coinciding with the Final PUD Plan approval,the applicant will petition to rezone the 5400 Glenwood Avenue buitding to I-1 Institutional. Public Works and Fire Safety Considerations As is standard practice for development proposals, this project was reviewed by the City's Public Works Department. The Public Works Department reviewed the proposal to ensure the site can be adequately served by public utilities and that traffic issues are resolved. A memorandum from the Public Works Department is attached. The Fire Department reviewed this proposal to ensure that adequate emergency vehicle access is achieved on the site. In addition, the Fire Department ensures that the buildings are equipped with fire protection systems. The Fire Department's memorandum is attached, and is incorporated with the conditions of PUD approvaL Justification for Consideration as a PUD Section 11.55 of City Code states that the PUD process is an optional method of regulating land use in order to permit flexibility in uses allowed, setbacks, height, parking requirements and number of buildings on a lot. Staff has determined that this application qualifies as a PUD because it achieves the following standards established in City Code: • Achieves a high quality of site planning, design, landscaping, and building materials which are compatible with the existing and planned land uses. • Encourages preservation and protection of desirable site characteristics and open space and protection of sensitive environmental features including steep slopes,trees, scenic views, water ways, wetlands and lakes. • Encourages creativity and flexibility in land development. • Encourage efficient and effective use of land, open space, streets, utilities and other public facilities. • Allow mixing land uses and assembly and development of land to form larger parcels. • Encourage development in transitional areas which achieve compatibility with all adjacent and nearby land uses. � Achieve development consistent with the Comprehensive Plan. • Achieve development consistent with the City's redevelopment plans and goals. - In order to be approved as a PUD, the City must be able to make findings which are specifically described in City Code. These findings are incorporated into staff's recommendation to the Planning Commission. Recommendation Staff recommends approval of the Preliminary Plan for Meadowbrook Elementary School PUD No. 90, Amendment 3, based on the following findings of fact: 1. Quality Site Planning. The PUD plan is tailored to the specific characteristics af the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. Preservation. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. Efficient—Effective. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. General Health.The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. And subject to the following conditions: 1. The plans prepared by SGN/Wendel, dated luly 24, 2013, submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director, dated August 7, 2013, shall become a part of this approvaL 4. The City Attorney shall determine if a park dedication fee is required for this project prior to Final PUD approvaL 5. All signs on the property shall meet the requirements of the City's Sign Code. 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Attachments Location Map (1 page) Applicant's Narrative (1 page) Memo from Deputy Fire Chief John Crelly dated August 5, 2013 (2 pages) Memo from City Engineer Jeff Oliver dated August 7, 2013 (5 pages) Site Plans (10 pages) �. ��!�' t�� .�� . � Fire Department 763-593-8079/763-593-8098 (fax} Date: August 5, 2013 To: Mark Grimes, Director of Planning & Zoning From: John Crelly, Deputy Chief Subject: PUD Amendment—Meadowbrook Elementary School The Golden Valley Fire Department has reviewed the PUD Amendment#3 submitted on July 12, 2013 and reviewed the additional information that was submitted on luly 26, 2013 to complete the original submittal. This PUD Amendment proposes to allow and interconnection addition between the existing building at 5430 Glenwood (Meadowbrook School) and the adjacent building at 5400 Glenwood (Crisis Nursery) for a total expansion of 4,600 square feet. Joining of these buildings can be accomplished but the following code items will need to be discussed and resolved: 1) Property Addresses; with the interconnection between the existing building at 5430 Glenwood (Meadowbrook School) and the adjacent building at 5400 Glenwood (Crisis Nursery), how will the buildings be addressed and /or identified moving forward? 2) Fire Sprinkler Systems; with the interconnection between the two buildings, consideration needs to be given on how the new areas will be protected with fire sprinklers. Also, a full review of the fire suppression systems should be conducted to determine if the systems should be combined into one large system coming off one riser location or be maintained as two independent systems. 3) Fire Alarm System; with the interconnection between the two buildings, a full review of the fire alarm systems shall be conducted to determine if the systems should be combined into one large alarm system or for each building to maintain independent fire alarm systems. If they are independent, how should the systems operate to meet code requirements of an Educational Occupancy? 4) The fire department still has concerns about traffic on and off the site during drop off/pickup times and during large school events such as open house/ parent teacher conferences. This is an ongoing issue that needs to be reviewed as this project moves forward. 5) Road Access up to the building and around the building. As we have done in the past, we need to review the site, determine where fire lanes shall be established and to have the established fire lanes properly identified with approved signage. 6) Public and private water systems to the site and the building. A review of current locations of fire hydrants and routing of the water mains needs to be completed. Access issues noted in items 4 and 5 also impact our ability to access water to suppress a fire. There may be a need to add fire hydrants to compensate for poor access issues during critical times. 7) Code Analysis; A code analysis will be required when these buildings are combined. This information will be used during the review of this project from a Code perspective (Building, Fire, Electrical, Plumbing, and Mechanical Codes) If you have any questions, please contact me at 763-593-8065 or by e-mail, jcrelly@goldenvalleymn,�ov �� ,,,, : � �� Public Works I3epartment � 763-593-8030/763-593-3988(fax) Date: August 7, 2013 To: NVlark Grimes, Community Development Director Joe Hogeboom, City Planner From: leff Oliver, PE, City Enginee�� C Eric Eckman, Public Works Specialist�� Subject: Amendment to Meadowbrook School Planned Unit Development No. 90 , Public Works staff has reviewed the preliminary design plans submitted by the Hopkins School District for a major amendment to Meadowbrook School Planned Unit Development (PUD) No. 90. The PUD site is located north of Glenwood Avenue and east of Xenia Avenue. The school district is purchasing the building immediately east of Meadowbrook School at 5400 Glenwood Avenue, the site of the Minneapolis Crisis Nursery. The school district plans include an addition to the southeast corner of the existing school building and connecting the addition to the 5400 Glenwood Avenue building with a tunnel under the existing driveway. The Public Works review has been based upon the plans submitted on July 26, 2013, and addresses issues that must be addressed prior to final PUD approval by the City council. Site Plan and Preliminarv Plat The existing PUD No. 90 consists of two lots; one of the lots is the location of Meadowbrook School and the second lot is the location of a community center. The proposed PUD amendment includes replatting the property to incorporate the 5400 Glenwood building into the existing lot containing the school. The PUD is adjacent to Glenwood Avenue and Trunk Highway 100. Therefore, the plans are subject to the review of Hennepin County and the Minnesota Department of Transportation. Any comments received must be addressed prior to final PUD Plan approval. As part of the re-platting process, the existing easements within the PUD must be vacated and rededicated as required by the City Engineer. The following modifications to the existing easements must be included with the final PUD submittal. G:\Developments-Private\Meadowbrook School PUD Amendment\MajorAmend 080513.docx 1 1. All drainage and utility easements on the plat boundaries must be a minimum of 10 feet in width. 2. The drainage and utility easement on the eastern-most portion of the property, adjacent to TH 100, must be expanded to coincide with the 850 contour surrounding the existing pond. 3. The City has a sanitary sewer main on the north and northeast boundaries of the property. An easement of 20 feet in width and centered on the main must be dedicated on the plat. 4. The City has sanitary and watermain facilities near the west parking lot entrance, where Turners Crossroad was vacated and removed. Easements being 20 feet in width and centered over the facilities must be dedicated over the sewer and water mains, hydrant lead, and hydrant. 5. The drainage and utility easement on the north portion of the property must be modified to incorporate the base flood elevation of 845 feet above sea level. Site Access/Circulation Access to the Meadowbrook School site is currently provided with two driveways at the 5400 Glenwood building onto Glenwood Avenue, and two driveways onto Xenia Avenue. The eastern driveway onto Glenwood Avenue includes a driveway extension in the northeast corner of the parking lot into a separate parking lot located east of the school. The northern driveway onto Xenia Avenue provides access to the parking lot utilized by school busses, and the southern driveway provides access to the existing student drop off and community center parking. There are no proposed changes to the site access as a result of the PUD amendment. Meadowbrook School and school district staff have been working with City staff for a number of years to address site circulation, congestion and pedestrian issues within the community center and drop-off parking lot on the west side of the site. This parking lot is currently the only student drop-off location for the entire school. Congestion results in this parking lot in part due to school policy that all preschooi and kindergarten students who are dropped off or picked up in this location must be accompanied by an adult to their classroom, resulting in extended periods of cars parked within the drop-off area. It is anticipated that the congestion and circulation issues discussed above will be reduced with the PUD amendment. The proposed remodeling of the 5400 Glenwood building will include all preschool classrooms, and the addition to the existing building will be the location of the kindergarten classrooms. The relocation of these age groups will allow parent pick up and drop off ta occur in the 5400 Glenwood parking lot, which will greatly reduce the number of vehicles in the western parking lot. The layout of Glenwood Avenue adjacent to the 5400 building appears to be sufficient to accommodate the access to the Meadowbrook site and there are no congestion issues anticipated. However, staff reserves the right to require Meadowbrook Schaol to modify the access to this portion of the site if and when issues develop. Public Works and Police staff will continue to monitor access and traffic circulation at the school following build out of the addition for access and safety issues. G:\Developments-Private\Meadowbrook School PUD Amendment\MajorAmend 080513.docx 2 There is existing sidewalk and/or trail on Xenia Avenue and Glenwood Avenue adjacent to the Meadowbrook School site. There are no additional facilities identified in the City's Comprehensive Transportation Plan at this location. The driveway apron that is being removed for the proposed building additions must be replaced with a City standard commercial driveway apron. In addition,the pedestrian ramps at this driveway must be upgraded to comply with all applicable accessibility standards. A City Right-of- Way Management Permit must be obtained before working on the pedestrian ramps which are part of the City's sidewalk and trail system. Because Glenwood Avenue is a county road, the contractor will be required to obtain a permit from the Hennepin County Public Works Department for the removal and replacement of the driveway. A copy of the county permit must be submitted to the Public Works Department prior to the issuance of a City Right-of-Way Management Permit. Utilitv Plan All the buildings within the proposed PUD amendment are currently served by City sanitary sewer and water. While there may be an increase in flows to and from the 5400 Glenwood building, there is adequate capacity within the municipal systems to accommodate the flows. The 5400 Glenwood building is compliant with the City's Inflow and Infiltration ordinance. The existing school building at 5430 Glenwood Avenue has undergone a partial inspection and repair work has begun, but the building is not currently compliant with the ordinance. The school district has been working with the Public Works Department on completing an inspection of the school's sanitary sewer system, but a number of significant obstacles, including buried demolition debris on site have limited the extent of excavation needed to access the sewer service. The school district has submitted a plan to complete the I/I inspection and perform any repairs identified in the inspection as part of the addition to the school. This plan demonstrates a commitment to become I/I compliant and is acceptable to staff. However, the school must be I/I compliant prior to issuance of Certificate of Occupancy for the school addition. Storm Water Mana�ement The PUD project is located within the Sweeney Lake sub-district of the Bassett Creek Watershed and would disturb over 10,000 square feet of area. Therefore,the plan must be reviewed by the Bassett Creek Watershed Management Commission (BCWMCj. Based upon the scope of the proposed improvements, the BCWMC water quality requirements do not apply to the proposed addition. However, the plans must be submitted to the BCWMC for their review and comment. Sweeney Lake is listed as an impaired water by the Minnesota Pollution Control Agency, and the BCWMC has completed a Total Maximum Daily Load (TMDL) study for the lake. At the time the existing PUD was approved,the school district was required to install an environmental manhole to provide water quality treatment for the western portion of the site, and enter into a maintenance agreement to sweep all of the parking lots on site a minimum of two times per year. As a means to carry out the agreement, a letter of understanding was executed between the City and the school district requesting that the City perform the required maintenance of the G:\Developments-Private\Meadowbrook School PUD Amendment\MajorAmend 080513.docx 3 environmental manhole and parking lot sweeping, with the costs billed to the school district. This letter of understanding must be modified to include parking lot sweeping for the 5400 Glenwood building that is becoming part of the PUD. As part of its review, staff visited the parking lot at 5400 Glenwood and noted that the catch basin inlets and the pipe outlet which convey runoff from the parking lot to the pond are clogged with debris and sediment. Staff recommends that these storm sewer facilities be cleaned as part of this project. In addition, staff recommends that the school district survey the pond on the east side of the PUD to determine if it has adequate water quality capacity or other maintenance needs. Although water quality improvements may not be required with this proposed addition, staff recommends that the school district explore the possibility of adding water quality treatment or pre-treatment facilities on the east side of the PUD to assist in removing sediment and pollutants from the parking lot runoff. The plans submitted for review must be modified to include a Stormwater Management Plan prepared to City standards and specifications. The proposed improvements will require that a City Stormwater Management Permit be obtain prior to the start of work on site. The permit will not be issued until the BCWMC has approved the plans. Tree Preservation and Landscape Plan The proposed PUD amendment is subject to the City's Tree Preservation ordinance and minimum landscape standards. Therefore, a tree inventory must be included in the final PUD submittal. A permit application must be submitted and approved prior to any work on site beginning. Summarv and Recommendations Public Works staff recommends approval of the preliminary design plan for the Meadowbrook School PUD No. 90 Amendment subject to the comments contained in this review which are summarized as follows: 1. The existing easements within the property that run in favor of the City of Golden Valley must be vacated as part of the platting process and rededicated on the final plat for the PUD as discussed in this review. The public hearing for the easement vacation must occur at the same City Council meeting that the final plat is approved. 2. The School District agrees to work with City and Hennepin County in the future to address access and site circulation issues that impact adjacent City or county roadways that may develop following opening of the 5400 Glenwood building and the school addition. 3. The plans must be modified to utilize City standard details for all watermain, sanitary sewer, storm sewer and right-of-way related construction items. 4. The Grading, Drainage and Utility Plan must be modified to be consistent with City standards and specifications. G:\Developments-Private\Meadowbrook School PUD Amendment\MajorAmend 080513.docx Lj 5. The existing school building (5430 Glenwood Avenue) must become compliant with the City's Inflow and Infiltration Ordinance prior to issuance of a certificate of occupancy for the addition to the school. 6. The existing storm water maintenance letter of understanding must be modified to include sweeping of all parking lots and driveways within the PUD including those for the 5400 Glenwood building. 7. Staff recommends that the school district explore the possibility of adding water quality treatment or pre-treatment facilities on the east side of the PUD to assist in removing sediment and pollutants from the parking tot runoff. 8. Staff recommends that the school district inspect and clean the storm sewer system on the east side of the 5400 parking tot as part of this project. 9. Staff recommends that the school district survey the pond on the east side of the PUD to determine if it requires maintenance as discussed in this review. 10. Approval is subject to the review and approval of the plans by the Bassett Creek Watershed Management Commission. 11. Approval is subject to the comments of the City Planner, Deputy Fire Chief, City Attorney and other City staff. Approval is also subject to the comments of other City staff, Hennepin County, MnDOT, and other agencies. 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E. Continued Public Hearing- Ordinance #503 - Final Design Plan Approval - PUD #112 -The 3.9.4 Apartments- Gtobal One Golden Valley, LLC, Applicant Prepared By Joe Hogeboom, City Planner Summary Global One Golden Valley, LLC is seeking approval of a Planned Unit Development (PUD) Permit for the construction of a market rate, multi-generational apartment building, as well as a market rate, senior assisted living apartment building located at the northwest corner of the Highway 100/Interstate Highway 394 intersection. This item appeared before the City Council on August 7, 2013 and August 20, 2013 and was continued to this meeting due to an ongoing legal issue concerning a portion of the subject property. The legal issue, which is between the Minnesota Department of Transportation (MnDOTj and a private party, has not been resolved. Staff is working to arrange a meeting with MnDOT to better understand the issue and to see if a timetable for the land sale can be established. Therefore, staff is requesting that this matter be tabled to September 17, 2013 until the matter is resolved and MnDOT commits to the land sale. Recommended Action Motion to table Ordinance No. 503, Approval of Final Plan of Development, The 3.9.4 Apartments, PUD No. 112, Global One Golden Valley, LLC, Applicant until the September 17, 2013 City Council Meeting. �i��.� �a� ' Public Works Department 763-593-8030/763-593-3988(fax) ��d�-r .;_ �e� �?�:..�.. .s_: .. .. ��.� ��'�ar'�`��:��. .-. �':-,< .. �� ir��.a�� .�m n .� . �..m ..ck,, �.�..... _.��,_ . ,.... �.a � � ,� Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 4. F. Public Hearing to Vacate Alley and Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary A developer has proposed the construction of a market-rate apartment building and a senior assisted living apartment building on the property located at the northwest corner of the intersection of Highways 394 and 100. In order to prepare the land far development, a portion of the existing public alley and utility easements must be vacated. Consistent with City Code, the proposed final plat for the development includes the dedication of drainage and utility easements. In general, the proposed easements are larger than the existing easements to better accommodate the existing and proposed utilities. A notice of public hearing regarding the proposed alley and easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resotution. Staff sent a letter to all private utility companies requesting their review and comment. Since the vacation is not adjacent to public waters, na Notice ta the Commissioner of Natural Resources is required. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on August 7, 2013, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. The easement vacation process was scheduled based upon the developer's original schedule. This item appeared before the City Council on August 20, 2013, and was continued ta this meeting because of a delay due to a legal matter between the Minnesota Department of Transportation, which is the seller of the property proposed for development, and a private party. In light of this, staff recommends the Council continue the public hearing until the Sep#ember 17, 2013 City Council meeting. Recommended Action Motion to continue the Public Hearing until the September 17, 2013 City Council meeting. �� . Finance Department 763-593-8013/763-593-8109{fax) ��t��.,�,..n �.n�...n�=F..� ry ..�..... ... ; r=,;. � ., ;.;. ._.,,:;..�...._.:......��c��.�:-�� ..._,_��+�� .�;.3 � � Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 6. A. Resolution Adopting a Proposed 2014- 2015 Budget and Tax Levies Payable in 2014 Prepared By Sue Virnig, Finance Director Summary State Law requires the certification of a proposed budget and proposed tax levies no later than September 16, 2013. The final property tax levy for pay 2014 will be adopted by the City Council in December, can be less than the proposed levy, but not greater. The property tax levy, included as part of the 2014-2015 Proposed Budget, is currently$17,435,574. At the meeting City staff will make a short presentation reviewing the Proposed 2014-2015 General Fund Bud�et and Proposed Tax Levies Payable in 2014. Attachments Resolution Adopting a Proposed 2014 Budget and Proposed Tax Levies Payable in 2014 (1 page) 2014-2015 Proposed Revenue Summary (3 pages) 2014-2015 Proposed Expenditure Summary by Division and Expenditure Category (3 pages) Recommended Action Motion to adopt Resolution Adopting a Propased 2014 Budget and Proposed Tax Levies Payable in 2014. Resolution 13-81 September 3, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING A PROPOSED 2014 BUDGET AND PROPOSED TAX LEVIES PAYABLE IN 2014 WHEREAS, State Law requires the certification of a proposed budget and praposed tax levies no later than September 16, 2013; and WHEREAS, the Gity Council has met and discussed the proposed budget and tax levy; and NOW, THEREFORE BE IT RESOLVED that there is hereby levied upon all taxable property located within the City of Golden Valley the following amounts: General Tax Levy $12,532,160 Bonded Debt Levy: Certificates of Indebtedness 761,919 Street Improvement Bonds 3,$41,495 Tax Abatement Levy 300�000 TOTAL Tax Levy $17,435,574 BE IT FURTHER RESOLVED the City Clerk shall certify to the Hennepin County Auditor a copy of this resolution approving the property tax levies for collection in 2014 for the City of Golden Valley. BE IT FURTHER RESOLVED that the proposed 2014 budget of the General Fund is $16,157,070 and the proposed 2015 budget is approved in concept only. BE IT FURTHER RESOLVED that the City Council declares its intent to take all necessary actions legally permissible to the submission and approval of the City's budget and property tax levies both proposed and final. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. City of Golden Valley Proposed 2014-2015 General Fund Revenue Report 2077 2072 2013 2013 2073% 2074 2014 %2014 2015 Actual Actual Adopted Estimated B VS E Concept Pro osed 2013 Concept AD VALOREM TAXES 4011 AD VALOREM TAXES 11,564,833 11,834,866 12,218,066 12,218,066 100.00% 12,218,066 12,532,160 102.57% 13,107,010 ALLOWANCEFORABATEMENTS/DEL 92,109 (250,286) (250,286) (250,286) (174,155) (174,155) LESS HOMESTEAD CREDIT - - 4012 PENALTIES&INTEREST 35,952 39,336 TOTAL AD VALOREM TAXES 11,600,785 17,966,377 11,967,780 11,967,780 700.00% 17,967,780 12,358,005 100.00°6 12,832,855 LICENSES 4D21 LICENSE-GAS/OIL 25 25 25 25 100.00k 25 25 100.00% 25 4022 LICENSE-VEHICLE REPAIR 25 25 25 25 100.00% 25 25 100.00% 25 4025 LICENSE-NEW/USED VEHICLES 4,800 4,400 4,400 4,400 100.00% 4,400 4,400 100.00°k 4,400 4026 LICENSE-WINE ON/SALES 10,000 10,000 B4O00 8,000 100.00k 8,000 8,000 100.00% 8,000 4027 LICENSE-LIQUORON/SALE 99,150 99,150 99,150 99,150 100.00% 99,150 99,150 100.00% 99,150 4028 LICENSE-LIQUOR OFF SALE 1,400 1,200 1,200 1,200 100.00% 1,200 1,200 100.00% 1,200 4029 LICENSE-NONINTOX ON SALE 1,500 1,500 1,500 1,500 100.00°h 1,500 1,500 100.00% 1,500 4030 LICENSE-NONINTOX OFF SALE 300 300 300 300 100.00% 300 300 100.00°r6 300 4031 LICENSE-SUNDAY LIQUOR 3,100 2,800 2,800 2,800 100.00% 2,800 2,800 100.00� 2,800 4032 LICENSE-TAVERN 375 375 375 375 100.00% 375 375 100.00% 375 4033 LICENSE-CIGARETTE 5,225 4,675 4,675 4,675 100.00% 4,675 4,675 100.00% 4,675 4034 LICENSE-DOG 2,820 250 - - - - - NEW LICENCE-CNICKEN COOP/RUN - - - - 4038 LICENSE-GARBAGE COLLECTORS 4,150 4,000 4,000 4,000 100.00% 4,000 4,000 100.00% 4,000 4041 LICENSE-PEDDLER/SOLICITOR 810 665 400 400 100.00% 400 500 125.00°k 500 4044 LICENSE-GASSTATION 4,975 3,625 3,625 3,625 100.00% 3,625 3,650 100.69% 3,650 4046 LICENSE-APARTMENT 54,784 70,938 47,000 47,000 100.00% 47,000 60,000 127.66% 47,000 4047 LICENSE-GAMBLING 200 200 200 200 100.00% 200 200 100.00% 200 4048 LICENSE-AMUSE DEVIC 255 315 315 315 100.00% 315 315 100.00°� 315 4051 LICENSE-PAWN 5,400 5,400 - 5,400 - 5,400 5,400 4052 LICENSE-HEATING 13,650 13,725 13,000 13,000 100.00% 13,000 13,500 103.85% 13,500 4053 LICENSE-SCAVENGER 20 20 20 20 100.00% 20 20 100.00% 20 4056 LICENSE-WELL DRILLING - 25 - - - 4058 LICENSE-MASSAGE 600 850 500 4,800 960.00% 500 750 150.00% 750 TOTALLICENSES 273,564 224,463 191,510 201,270 705.07k 191,510 270,785 100.00% 197,785 PERMITS 4101 PERMIT-BUILDING 619,216 606,681 450,000 456,800 101.51% 450,000 481,800 107.07°r6 481,800 4102 PERMIT-PLUMBING 42,590 49,557 25,000 25,000 100.00% 25,000 25,000 100.00% 25,000 4103 PERMIT-SEWER 29,995 26,900 35,000 35,000 100.00k 35,000 35,000 100.00% 35,000 4104 PERMIT-HEATING 125,641 168,737 55,000 85,000 100.00� 85,000 85,000 100.00% 85,000 4105 PERMIT-WATER 1,836 3,100 1,100 1,100 100.00% 1,100 1,100 100.00% 1,100 4707 PERMIT-STREET EXCAVATING 55,471 57,587 42,000 42,000 100.00k 42,000 42,000 100.00k 42,000 4109 PERMIT-BILLBOARD 12,101 10,125 5,800 5,800 100.00% 5,600 5,800 100.00% 5,800 4114 PERMIT-TEMPORARYOCCUPENCY 2,439 1,900 1,900 1,900 100.00% 1,900 1,900 100.00k 1,900 4115 PERMIT-REFUNDS(20%) 246 58 - - - - 0.00% - 4116 PERMIT-GRADING/DRAINAGE/EROSI 4,500 6,200 5,000 5,000 100.00% 5,000 5,000 100.00% 5,000 4117 PERMIT-TREEPRESERVATION 500 300 300 300 100.00% 300 300 100.00% 300 4118 PERMIT-EASEMENT VACATION 500 500 - - 4119 PERMIT-ELECTRICAL 53,307 67,640 42,000 42,000 100.00% 42,000 42,000 100.00% 42,000 4120 PERMIT-FIREWORKS 100 100 100 100.00% 100 100 100.00% 100 TOTAL PERMITS 948,342 999.385 693,200 700,000 100.98� 693,200 725,000 100.00% 725,000 FEDERAL GRANTS 4132 FED VEST PROGRAM - 4132.2 VIOLENT OFFENDERS TASK FORCE 25,596 23,043 24,000 24,000 24,000 24,000 24,000 4132 JAG GRANT 6,704 - 4132.3 DWI ENFORCEMENT - - 4136 FED-FIRE GRANTS TOTAL FEDERAL GRANTS 32,300 23,043 24,000 24,000 24,000 24,000 24,000 STATE GRANTS 4146 ENERGY SECURIN GRANT 33,677 LOCAL GOVERNMENT AID(LGA) 219,290 219,290 4150 FIRE POST BOARD TRAINING GRANT 7,400 10,600 10,600 10,600 10,600 4151 LILAC PLANTING GRANT 22,288 7,683 10,000 15,000 15,000 4153 POLICETRAINING 11,362 9,963 10,500 10,500 100.00% 10,500 10,500 100.00% 10,500 4153.1 OPERATION NIGHT CAP 9,678 - 41532 MN HEAT 28,008 - 4153.4 SAFE AND SOBER GRANT 12,355 25,704 4153.5 VEST REIMBURSEMENT GRANT 1,315 7,380 TOTAL STATE GRANTS 726,083 61,330 10,500 37,700 296.19% 10,500 255,390 100.00% 255,390 City of Golden Valley Proposed 2014-2015 General Fund Revenue Report 2017 2012 2013 2013 2013% 2014 2074 k 2014 2075 Actual Actual Adopted Estimated B VS E Concept Pro osed 2013 Concept COUNTY GRANTS 4173 ACTIVE LNING GRANT 4,750 TOTAL COUNTY GRANTS 4,750 - - - - GENERAL GOVERNMENT 4191 CERTIFICATION FEE 15,330 14,100 10,000 12,000 120.00% 10,000 12,000 120.00k 12,000 4194 ADMIN LIQUOR LICENSE 1,000 500 - 500 - - - 4195 TEMPORARY RETAIL SALES FEE - - 400 400 100.00°� 400 - 0.00% - 4196 GENERAL GOVT-GEN SER 7,921 7,732 4,050 4,050 100.00% 4,050 4,050 100.00% 4,050 4197 FILING FEES 40 - 10 15 - - - 4198 PLANNINGMATERIAL 20 - 100 100 100.00% 100 50 50.00% 50 4199 ASSESSMENT SEARCHES - 15 - - - - - 4200 LIQUOR LICENSE CHECKING 2,500 2,600 2,000 2,000 100.00% 2,000 2,200 170.00% 2,200 4202 WEBDESIGNER 27,163 26,692 26,000 26,000 100.00% 26,000 26,000 100.00% 26,000 4203 COPY/MAILING FEES 530 781 1,000 1,000 100.00% 1,000 750 75.00% 750 4204 DOMESTIC PARTNERSHIP REG 280 160 TOTAL GENERAL GOVERMENT 54,784 52,580 43,560 46,065 705.75% 43,550 45,050 89.95% 45,050 PUBLIC SAFETY 4226 BRECK TRAFFIC CONTROL 53,077 53,077 53,000 53,000 100.00% 53,000 53,000 100.00°r6 53,000 4227 DRUG TASK FORCE REIMBURSE 17,388 20,105 18,235 24,140 132.38°r6 18,235 24,745 135.70°h 24,745 4228 ALARM ORDINANCE VIOLATION 5,755 8,054 5,000 5,000 100.00% 5,000 5,000 100.00� 5,000 4229 SECURITYSERVICES 13,690 25,269 9,000 12,000 133.33% 9,000 9,000 100.00°r6 9,000 4230POLICEDEPTCHARGES 71,426 34,134 O.00h 0.00% SCHOOL RESOURCE OFFICER-281 30,650 30,650 30,650 30,650 30,650 SCHOOL RESOURCE OFFICER-287 - - - 4231 FIRE DEPT CHARGES 51,975 41,813 34,000 41,000 120.59k 34,000 40,000 117.65% 40,000 4232 ANIMAL IMPOUND FEES 1,243 1,209 1,000 1,000 100.00°� 1,000 1,000 100.00% 1,000 4233ACCIDENTREPORTS 411 469 500 350 70.00k 500 475 95.00% 475 4234 SAFETY CAMP 200 330 4237 NUISANCE VIOLATION 4 960 10,788 TOTAL PUBLIC SAFETY 220,125 795,268 757,385 167,140 110.41% 151,385 763,870 100.00� 163,870 PUBLIC WORKS 4258 PLANNING 8 ZONING FEES 6,350 12,887 6,000 6,000 100.00% 6,000 6,000 100.00% 6,000 4251 CHGS FOR STREET DEPT 3,137 7,570 2,000 2,000 100.00% 2,000 3,000 150.00% 3,000 4254 WEED CUTTING 9,906 245 2,000 2,000 100.00h 2,000 2,000 100.00% 2,000 4255 STREET LIGHT MAINT CHGS 124,699 131,415 130,000 130,000 100.00% 130,000 130,000 100.00% 130,000 4256 CHGS FOR ENGINEERING 2,754 981 TOTAL PUBLIC WORKS 146,846 153,085 140,000 140,000 100.00% 740,000 141,000 100.00� 741,000 PARK&RECREATION 4302 POLICE ON DUTY-COMM CENTER 120 840 500 500 100.00% 500 1,000 200.00% 1,000 4303 POP MACHINE A7 BROOKVIEW - - 100 100 100.00% 100 100 100.00� 100 4303LIQUORREVENUE 351 2,354 1,000 750 75.00% 1,000 750 75.00% 750 4305 MISC INCOME-BROOKVIEW - 1 100 50 50.00� 100 50 50.00% 50 4306 BUILDINGRENTAL-BROOKVIEW 14,619 20,431 16,000 18,000 112.50% 16,000 18,000 112.50% 18,000 4307 PICNIC SHELTER RENTAL 25,257 26,731 26,000 25,000 96.15% 26,000 26,000 100.00% 26,000 4308 LIQUORPERMIT/SHELTER 2,540 2,380 2,600 2,500 96.15% 2,600 2,600 100.00% 2,600 4309 PARK/RINKRENTAL 3,080 2,825 3,000 3,000 100.00k 3,000 3,000 100.00h 3,000 4310TENNISCOURTRENTAL 540 5,140 1,000 3,000 300.00% 1,000 3,000 300.00% 3,000 4311 GYM RENTAL 10,190 12,440 5,000 5,000 100.00% 5,000 7,000 140.00% 7,000 4312 RENTAI-PICNIC KITS 165 230 350 300 85.71% 350 350 100.00% 350 4313 OPEN GYM-MEADOWBROOK 10,796 7,168 9,500 9,000 94.74k 9,500 9,500 100.00% 9,500 4328 ADULT CO REC SOCCER 5,550 5,450 11,000 5,500 50.00% 11,000 11,000 100.00% 11,000 4329 ADULT SOFTBALL 39,717 39,915 39,000 39,000 100.00% 39,000 39,000 100.00% 39,000 4332ADULTBROOMBALL 2,445 1,940 8,200 2,500 30.49% 8,200 8,200 100.00% 8,200 4383ADULT-TENNISLESSONS 7,142 27,703 5,000 8,050 100.63% 8,000 8,050 100.63% 8,050 4337 ADULT GENERAL-DANCE INSTRUCT 5,383 4,843 5,000 5,000 100.00% 5,000 5,000 100.00% 5,000 4341 ADULTGENERAL-MISCELLANEOUS 30,120 28,734 26,000 25,000 96.15% 26,000 26,000 100.00°r6 26,000 4354 ADULT-REFUNDS - 15 100 100 100 4360 SUMMER-ARTS/CRAFTS 523 - 1,500 1,000 66.67% 1,500 1,500 100.00% 1,500 4361 SUMMER-SPORTS 22,834 20,965 26,000 23,000 88.46% 26,000 26,000 100.00% 26,000 4362 SUMMER-TINYTOTS 432 714 1,000 1,000 100.00% 1,000 1,000 100.00% 1,000 4363 SUMMER-FIELDTRIPS 2,317 2,025 2,200 2,200 100.00k 2,200 2,200 100.00% 2,200 4364 SUMMER-PENNYCARNIVAL 441 361 500 500 100.00% 500 500 100.00% 500 4368 SUMMER-MISCELLANEOUS 3,840 1,334 3,000 2,000 66.67% 3,000 2,500 83.33k 2,500 4369 YOUTH-HOCKEY 1,040 485 900 900 100.00� 900 900 100.00% 900 4371 YOUTH-MUSIC LESSONS 16,634 9,471 16,000 10,000 62.50% 16,000 10,500 65.63% 10,500 4372 YOUTH-TINYTOTS 3,450 3,336 3,000 3,000 100.00% 3,000 3,000 100.00°� 3,000 4373 YOUTN-GYM SPORTS 916 1,144 - - 4375 YOUTH-SATURDAY/SANTA 423 - 800 800 100.00% 800 800 100.00% 800 City of Golden Valley Proposed 2014-2015 General Fund Revenue Report 2011 2012 2013 2013 2013% 2014 2014 %2014 2015 Actual Actual Adopted Estimated B VS E Concept Pro osed 2013 Concept 4376 YOUTH-DRAMA 4,593 5,258 3,000 3,000 100.00% 3,000 4,000 133.33% 4,000 4377 YOUTH-GENERAL 22,149 31,009 20,000 20,000 100.00% 20,000 20,000 100.00% 20,000 4378 YOUTH-BASKETBALL 13,512 12,017 10,000 9,500 95.00k 10,000 10,000 100.00� 10,000 4379 YOUTH-SOCCER 6,705 4,546 11,000 6,000 54.55% 11,000 11,000 100.00% 11,000 4382 YOUTH-TENNIS LESSONS 67,577 181,780 68,000 165,000 242.65k 68,000 165,000 242.65°� 165,000 4385 TAPAND BALLET 9,491 8,394 9,000 8,000 86.89% 9,000 9,000 100.00% 9,000 4386 TAP AND BALLET COSTUMES 1,595 1,675 2,000 1,500 75.00% 2,000 2,000 100.00°k 2,000 4389 USE OF PARK-LEAGUES 15,589 14,685 16,000 14,000 16,000 16,000 16,000 4399 YOUTH-REFUNDS 30 100 100 100 4412 SENIORACTIVITIES 3,615 3,459 2,500 2,500 100.00% 2,500 2,500 100.00°� 2,500 4413 SENIOR EVENTS 657 644 2,000 1,000 50.00% 2,000 2,000 100.00% 2,000 4414 SENIOR CLASSES&SEMINARS 2,839 9,93G 3,000 6,000 200.00% 3,000 6,000 200.00k 6,000 4415 SENIOR TRIPS 54,290 55,493 60,000 55,000 91.67% 60,000 60,000 100.00°� 60,000 4420 SENIOR-REFUNDS 35 50 70 70 TOTAL PARK AND RECREATION 413,677 557,936 423,750 488,400 115.26°� 423,750 525,270 100.00°k 525,270 OTHER FUNDS 4433 CHGS TO CONSTRUC710N FUND 80,884 153,479 200,000 200,000 100.00% 200,000 200,000 100.00% 200,000 4434 CHGS TO UTILITY FUND 275,000 275,000 275,000 275,000 100.00% 275,000 275,000 100.00°h 275,000 4435 CHGS TO BROOKVIEW FUND 55,000 85,000 85,000 65,000 100.00% 85,000 85,000 100.00% 85,000 4436 CHGS TO MOTOR VEHICLE FUND 30,000 - 30,000 30,000 30,000 30,000 30,000 4437 CHGS TO RECY FUND 51,500 51,500 51,500 51,500 100.00% 51,500 51,500 100.00°� 51,500 4438 CHGS TO CEMETARY FUND 800 900 4439 HRA TRANS-ADMIN 140,000 140,000 140,000 140,000 100.00% 140,000 140,000 100.00°� 140,000 4440 CHGS TO STORM UTILITY FUND 100,000 150,000 200,000 200.000 100.00% 200 000 200 000 100.00% 200,000 TOTAL OTHER FUNDS 763,184 855,878 981,500 987,500 100.00% 981,500 981,500 100.00% 987,500 FINES&FORFEITURES 4155 COURT FINES&FORFEITURES 303,908 351,413 280,000 280.000 100.00% 260,000 300 000 107.14k 300,000 TOTAL FINES&FORFEITURES 303,908 351,473 280,000 280,000 700.00k 280,000 300,000 100.00°� 300,000 INTEREST ONINVESTMENTS 4471 INTEREST ON INVESTMENTS 64.533 46,253 100,000 100,000 100.00% 100.000 100 000 100.00% 100,000 INTEREST ON INVESTMENTS 64,533 46,253 100,000 100,000 100.00% 100,000 100,000 100.00% 100,000 TRANSFERSIN 4501 PERMANENTTRANSFERS-GOLF 50,000 50,000 50,000 50,000 100.00k 50,000 50,000 100.00% 50,000 4501 PERMANENT TRANS-MOTOR VEH 125,000 36,810 50,000 50,000 100.00% 50.000 50 000 100.00% 50.000 TOTAL TRANSFERS IN 175,000 86,610 100,000 100,000 700.00% 100,000 100,000 700.00% 100,000 OTHER REVENUE 4479TOWERRENTAL 51,917 61,255 40,000 40,000 100.00k 40,000 40,000 100.00% 40,000 4480 BUILDING RENTS -BROOKVIEW GOLF COURSE 127,200 127,200 127,200 127,200 100.00% 127,200 127,200 100.00% 127,200 -MOTOR VEHICLE LICENSING 22,000 - 22,000 22,000 � 22,000 22,000 22,000 -VEHICLE MAINTENANCE 22,000 22,000 22,000 22,000 100.00% 22,000 22,000 100.00% 22,000 4478 SPECIAL ASSESS COLL-COUNTY 26,209 25,449 10,000 10,000 10,000 10,000 10,000 4483 CONTRIBUTIONS&DONATIONS 9,159 2,395 - - - 4492 TIF DISTRIBUTION TOTAL OTHER REVENUE 258,485 238,299 227,200 227,200 700.00% 221,200 221,200 700.00% 221,200 MISCELLANEOUS COSTS 4476 BURIAL CHARGE-CEMETERY 6,188 5,850 2,000 2,000 2,000 2,000 2,000 4707 PENALTIES 3,125 2,025 - 4474 SCRAP METAL 3,716 7,113 2,000 2,000 100.00% 2,000 2,000 100.00% 2,000 4486 MISCELLANEOUS RECEIPTS 406 1,546 500 500 500 500 500 4489 ATM 1,219 1,010 1,500 1.500 100.00% 1,500 1 500 100.00% 1,500 TOTAL MISCELLANEOUS COSTS 14,654 17,544 6,000 6,000 100.00 k 6,000 6,000 100.00% 6,000 GENERAL FUND TOTAL E 15,341,020 $ 15,829,612 S 15,334,385 $ 15,454,395 100.78� $ 15,334,375 E 16,157,070 105.36% E 16,718,920 CITY OF GOLDEN VALLEY PROPOSED 2014-2015 OPERATING BUDGET DIVISION 2011 2012 2013 2013 2014 2014 2015 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT 001 COUNCIL 1001 COUNCIL $282,073 $273,126 $272,270 $302,270 $273,930 $260,715 $262,355 1002 CIVIL SERVICE COMMISSION 1,609 200 4,000 4,000 4,000 4,000 4,000 1003 HUMAN RIGHTS COMMISSION - 4,277 3,500 3,500 3,500 3,500 3,500 1040 ENVIRONMENTAL COMMISSION 827 1,043 1,200 1,200 1,200 1,200 1,200 1050 PLANNING COMMISSION 2,023 2,091 2,445 2,445 2,445 2,445 2,445 1060 PARK&OPEN SPACE COMM 842 863 1,635 1,640 1,635 1,645 1,645 1070 BOARD OF ZONING APPEALS 413 835 1,135 1,135 1,135 1,135 1,135 1080 ENVISION - - - - - 20,200 20,200 TOTAL DIVISION(001) 287,787 282,435 286,185 316,190 287,845 294,840 296,480 003 CITY MANAGER 1030 CiTY MANAGER 492,519 443,485 487,615 473,445 491,935 512,850 521,990 1031 CITY COMMUNICATION 232,234 226,393 242,195 244,735 244,330 250,130 254,870 TOTAL DIVISION(003) 724,753 669,878 729,810 718,180 736,265 762,980 776,860 004 TRANSFERS OUT 1025 TRANSFERS OUT 1,264,970 1,184,710 444,710 311,425 589,970 294,710 525,000 TOTAL DIVISION(004) 1,264,970 1,184,710 444,710 311,425 589,970 294,710 525,000 005 ADMINISTRATIVE SERVICES 1101 GENERAL SERVICES 597,930 629,123 623,870 625,375 627,180 637,665 644,380 1102 ACCOUNTING 248,996 248,065 256,220 256,220 258,645 262,125 266,960 1105 COMPUTER SERVICES 598,085 596,973 674,670 683,445 684,015 717,720 740,030 1142 ELECTIONS 15,693 39,528 39,755 32,265 63,565 58,770 39,650 TOTAL DIVISION(005) 1,460,704 1,513,689 1,594,515 1,597,305 1,633,405 1,676,280 1,691,020 006 LEGAL SERVICES 1121 LEGAL SERVICES 151,671 122,869 135,000 135,000 135,000 135,000 135,000 TOTAL DIVISION(006) 151,671 122,869 135,000 135,000 135,000 135,000 135,000 007 RISK MANAGEMENT 1115 INSURANCE 255,536 237,152 300,000 300,000 300,000 300,000 300,000 TOTAL DIVISION(007) 255,536 237,152 300,000 300,000 300,000 300,000 300,000 011 BUILDING OPERATIONS 1180 BUILDING OPERATIONS 501,636 509,172 525,990 525,990 525,990 562,990 564,990 TOTAL DIVISION(011) 501,636 509,172 525,990 525,990 525,990 562,990 564,990 016 COMMUNITY DEVELOPMENT 1162 INSPECTIONS - - 668,210 654,710 674,130 651,545 664,540 1166 PLANNING 310,914 296,890 323,750 332,265 326,550 340,195 362,700 TOTAL DIVISION(016) 310,914 296,890 991,960 986,975 1,000,680 991,740 1,027,240 022 POLICE 1300 POLICE ADMINISTRATION 803,354 824,759 862,920 862,920 871,180 885,075 904,585 1320 POLICE OPERATIONS 3,469,772 3,795,374 3,713,815 3,820,665 3,751,265 3,990,955 4,086,010 CITY OF GOLDEN VALLEY PROPOSED 2014-2075 OPERATING BUDGET DIVISION 2011 2012 2013 2013 2014 2014 2015 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT 1321 DRUG TASK FORCE 17,388 20,105 18,235 24,140 18,235 24,745 25,245 1323 SAFE AND SOBER 4,003 32,735 - - - - - 1324 POLICE SCURITY SERVICES-PRE - 7,105 - - - - - 1130 PROSECUTION AND COURT 230,578 247,264 267,485 267,485 273,820 274,195 279,880 TOTAL DIVISION(022) 4,525,095 4,927,342 4,862,455 4,975,210 4,914,500 5,174,970 5,295,720 023 FIRE 1346 FIRE ADMINISTRATION 862,205 853,769 922,990 964,800 928,620 1,200,190 1,226,065 1162 ZONING AND INSPECTIONS 622,914 673,273 - - - - - TOTAL DIVISION(023) 1,485,119 1,527,042 922,990 964,800 928,620 1,200,190 1,226,065 035 PUBLIC WORKS ADMIN 1400 PUBLICWORKSADMINISTRATIO� 312,008 312,295 321,545 321,945 324,580 334,315 344,990 TOTAL DIVISION(035) 312,008 312,295 321,545 321,945 324,580 334,315 344,990 036 ENGINEERING 1420 GENERAL ENGINEERING 223,081 305,509 334,135 331,980 338,265 342,270 350,210 1425 TRAFFIC SIGNALS 58,462 35,058 49,000 49,000 49,000 49,000 49,000 1430 STREET LIGHTING 148,711 263,389 250,000 250,000 250,000 265,000 265,000 1452 MISC CONCRETE REPAIR 33,070 30,644 35,610 35,610 35,630 35,610 35,610 TOTAL DIVISION(036) 463,324 634,600 668,745 666,590 672,895 691,880 699,820 037STREETS 1440 STREETMAINTENANCE 1,132,612 1,240,127 1,198,620 1,194,670 1,210,655 1,229,995 1,295,430 1448 SNOW AND ICE CONTROL 171,460 131,760 186,495 186,495 187,465 199,415 201,405 TOTAL DIVISION(037) 1,304,072 1,371,887 1,385,115 1,381,165 1,398,120 1,429,410 1,496,835 065 COMMUNITY CENTERS 1605 COMMUNITY CENTER 27,521 30,354 36,015 36,015 36,015 36,745 37,605 1669 RONALD B DAVIS CC 30,019 30,817 36,895 36,710 37,165 37,355 37,885 TOTAL DIVISION(065) 57,540 61,171 72,910 72,725 73,180 74,100 75,490 066 PARK AND REC ADMINISTRATION 1600 PARKANDRECADM 649,112 633,769 665,465 655,425 670,960 679,345 691,055 TOTAL DIVISION(O66) 649,112 633,769 665,465 655,425 670,960 679,345 691,055 067 PARK MAINTENANCE 1620 PARK MAINTENANCE 819,082 784,509 815,305 814,435 834,905 858,450 871,220 1646 TREE MAINTENANCE 190,772 174,504 191,590 191,590 192,420 193,040 195,360 TOTAL DIVISION(067) 1,009,854 959,013 1,006,895 1,006,025 1,027,325 1,051,490 1,066,580 068 PARK AND REC PROGRAMS ADULT PROGRAMS: 1597 ADULT-SOFTBALL 25,416 21,018 26,175 23,240 26,205 24,195 24,195 1598 ADULT-TOUCH FTBUSOCCER 4,871 4,723 7,980 7,980 7,980 8,010 8,010 1680 ADULT-GENERALACTIVITIES 31,766 31,912 28,310 28,290 28,325 28,295 28,300 CITY OF GOLDEN VALLEY PROPOSED 2014-2015 OPERATING BUDGET , DIVISION 2011 2012 2013 2013 2014 2014 2015 /PROGRAM ACTUAL ACTUAL ADOPTED ESTIMATED CONCEPT PROPOSED CONCEPT 1681 ADULT-BROOMBALUHOCKEY 1,825 1,515 5,120 5,230 5,120 5,230 5,230 1684 ADULT-TENNIS LESSONS - - 7,200 7,000 7,200 7,000 7,000 TOTAL ADULT PROGRAMS 63,878 58,368 74,785 71,740 74,830 72,730 72,735 YOUTH PROGRAMS: 1660 YOUTH-SUMMER PARK PROG 79,712 74,113 84,795 85,700 85,105 87,465 88,675 1665 YOUTH-ICE HOCKEY 450 623 2,320 2,320 2,330 2,330 2,330 1670 YOUTH-GENERAL ACTIVITIES 36,104 48,055 46,040 46,040 46,155 46,335 46,680 1673 YOUTH-BASKETBALL 4,213 5,653 7,115 7,115 7,115 7,175 7,115 1675 YOUTH-SOCCER 6,229 4,340 8,140 8,140 8,150 8,210 8,255 1677 YOUTH-BALLET(BOTH) 4,856 6,775 7,070 7,070 7,070 7,280 7,385 1679 YOUTH-RINK SUPERVISION 17,392 13,485 28,330 28,285 28,595 29,145 29,710 1682 YOUTH-TENNIS(BOTH until 2013) 65,875 191,259 61,235 140,285 61,235 140,285 140,285 TOTAL YOUTH PROGRAMS 214,831 344,303 245,045 324,955 245,755 328,165 330,435 SENIOR PROGRAMS 1691 SENIORACTIVITY 30,381 27,842 36,615 36,575 36,950 38,135 38,805 1692 SENIOR EVENTS 986 895 1,000 950 1,000 1,000 1,000 1693 SENIOR CLASSES 2,517 6,091 6,450 6,450 6,450 6,600 6,600 1694 SENIORTRIPS 48,757 51,140 56,200 56,100 56,200 56,200 56,200 TOTAL SENIOR PROGRAMS 82,641 85,968 100,265 100,015 100,600 101,935 102,605 TOTAL DIVISION(068j 361,350 488,639 420,095 496,710 421,185 502,830 505,775 GENERAL FUND TOTAL DIViSIONS $15,125,445 $15,732,553 $15,334,385 $15,431,660 $15,640,520 $l6,157,070 $16,718,920 �� R Finance Department 763-593-80131763-593-8109(fax) �� _ , _ . � � � _ -; .. Executive Summary For Action Golden Valley City Council Meeting September 3, 2013 Agenda Item 6. 6. Set Date for Public Hearing- 2014-2015 Budget and 2014 Property Tax Levy- 12/3/13 Prepared By Sue Virnig, Finance Director Summary The Department of Revenue has clarified the Truth-in-Taxation process for payable 2014 tax levy. The Council will need to schedule a meeting that will include discussion of the city budget and 2014 tax levy and allow the public to comment. This meeting date needs to be announced at the time Council approves the proposed budget and levy. It also must occur between November 25 and December 30 and be held after 6 pm. This year staff recommends setting the hearing for December 3, 2013 City Council meeting at 7 pm. Recommended Action Motion to set the date of the Truth-in-Taxation public hearing for Tuesday, Qecember 3, 2013 at 7 pm.