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09-04-2013 JWC Agenda PacketAGENDA JOINT WATER COMMISSION September 4, 2013 - 1:30 p.m. Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes—August 7, 2013 3. Amendment to Minneapolis Water Agreement (Clancy) 4. Emergency Water Supply System Design Request for Proposals (Clancy) 5. Approve Purchase of 30 -and 36 -inch PCCP Repair Materials (Kloepper) 6. Update —County Road 9 Trunk Watermain Project (Mathisen) 7. Other Business 8. Adjournment This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. 2 JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of August 7, 2013 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:37 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Randy Kloepper, Utilities Superintendent, Crystal Guy Johnson, Director of Public Works, New Hope Jeannine Clancy, Director of Public Works, Golden Valley Dave Lemke, Utilities Supervisor, Golden Valley Sue Virnig, Finance Director, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Minutes of July 3. 2013 Meeting MOVED by McDonald, seconded by Norris to approve the minutes of the July 3, 2013 meeting as presented. Motion carried. Inspection Proposal for Golden Valley Reservoir While the Golden Valley reservoir was out of service due to the Water Meter Replacement Project, the TAC recommended the reservoir be inspected. KLM Engineering, Inc. completed the inspection of the reservoir and submitted an agreement in the amount of $7,200 for the work. Golden Valley staff received a favorable verbal report and is waiting for KLM to submit the written report. MOVED by McDonald, seconded by Norris to approve the inspection agreement with KLM Engineering, Inc. in the amount of $7,200. Motion carried. Emergency Water Supply System Design Request for Proposals Tom Mathisen is finishing preparation of the request for proposals. The TAC has agreed on a list of consultants to forward the RFP. The goal is to hire a consultant by fall. The proposals submitted will include costs and the financial plan for the emergency wells will be developed from those costs. The JWC would like to receive this information by November 2013. The TAC will provide an update at the next meeting. Emergency 36 -Inch Watermain Break Update The emergency repair is completed and the road is restored with only striping remaining. Crystal's costs are coming in under $190,000. With the addition of road repairs, the total costs are just under $350,000 for the project. A punch list of items remains and scheduled to be completed in the fall. County Road 9 Trunk Watermain Proiect Update The next project meeting with the consultant and Hennepin County is scheduled for 1 pm on August 13 at the City of Crystal. The TAC would like to look at creative ways to keep the Crystal Reservoir in service during the construction. A model does exist; however, it needs to be updated. (:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\08-07-13 JWC Minutes.doc Joint Water Commission August 7, 2013 Page 2 of 2 The first step would be to get the model updated and then meet with New Hope and Crystal to look at all opportunities. A portion of the work will take place in April and the reservoir would not be offline for extended periods. Other Business • A draft amendment to the Minneapolis water agreement has been prepared; however, there is concern about holding the JWC to specific time lines. Tom Burt will discuss the concerns with Scott Harder, Environmental Financial Group, Inc. This item will be discussed again at the next JWC meeting. Next Meeting The next scheduled meeting is September 4, 2013 at 1:30 pm. Adjournment Chair Burt adjourned the meeting at 1:50 pm. Thomas D. Burt, Chair ATTEST: Pat Schutrop, Recording Secretary I:uoint Water Commission\JWC Minutes12013 JWC Minutes108-07-13 JWC Minutes.doc J Date: August 27, 2013 To: Joint Water Commission From: Randy Kloepper, Utilities Superintendent Tom Mathisen, City Engineer Subject: Purchase of 30 and 36 inch PCCP Repair Materials As directed by the Joint Water Commission pricing has been received for acquiring the necessary repair parts for 30 and 36 inch PCCP pipe based on a failure in a straight run of pipe. In each of the 30" and 36" sizes this would include the bell and spigot adapters for PCCP to ductile iron pipe, two — mechanical joint sleeves, one — 20 foot length of ductile iron pipe (gauged full length), and the necessary hardware to perform the repair. These materials would be stored as a set and having them available would reduce or eliminate delays in repairs due to the need to acquire the materials at the time of a failure. The only items with a shelf life are the various gaskets which can be replaced every five years at a minimal cost. Quotes were received from, Minnesota Pipe and Equipment $37,614.66 HD Supply Waterworks $37,835.67 Ferguson Waterworks No quote submitted All prices include tax and delivery to Crystal Public Works shop. Please review and advise if you would like to move forward with the purchase of these materials. PS Bid #: JMH2305443 Job Name: 30" & 36" PCCP REPAIR MATERIAL Location: CRYSTAL, MN Customer: CITY OF CRYSTAL Engineer: CITY Bid date: 7124113 Seq# Qty Description Units Salesman: MARK HINES Branch: EDEN PRAIRIE, MN Phone: (952) 974-8114 Fax: (952) 937-8065 Mobile: (612) 597-6509 Price Ext. Price 30" REPAIR MATERIALS 30 1 30" PCCP BELL X 30" DI PIPE EA 3,843.02 3,843.02 ADAPTER 50 1 30" PCCP SPIG X 30" DI PIPE EA 3,843.02 3,843.02 ADAPTER 80 20 30" CL52 SJ DUCTILE IRON PIPE FT 108.42 2,168.40 GAUGED THE FULL LENGTH 110 2 30" MJ LONG PATTERN SLV C163 EA 1,233.13 2,466.26 120 4 30" MJ DI Restraint EA 700.84 2,803.36 130 4 30" MJ Gasket EA 36.24 144.96 140 80 1" X 6" COR -BLUE MJ BOLT & NUT EA 6.85 548.00 36" REPAIR MATERIALS 180 1 36" PCCP BELL X 36" DI PIPE EA 4,395.35 4,395.35 ADAPTER 200 1 36" PCCP SPIGOT X 36" DI PIPE EA 4,395.35 4,395.35 ADAPTER 230 20 36" CL52 SJ DUCTILE IRON PIPE FT 147.37 2,947.40 GAUGED THE FULL LENGTH 260 2 36" MJ LONG PATTERN SLV C153 EA 1,727.00 3,454.00 270 4 36" MJ DI Restraint EA 896,83 3,587.32 280 4 36" MJ Gasket EA 36.94 147.76 290 96 1" X 6" COR -BLUE MJ NUT & BOLT EA 6.85 657.60 PRICES DO NOT INCLUDE TAX Sub Total $35,401.80 Bid Totals Bid Total $35,401.80 %37,835-b Date Printed: 8123113 Page No. 1 CITY OF CRYSTAL J MINNESOTA PIPE & EQUIP J % 4141 DOUGLAS DRIVE NORTH P.O. BOX 249 CRYSTAL, MN 3 PH (651) 463-6090 0� M FAX (651 463-4554 FARM INGT N, MN :.. . 55422-1696 55024-0249 Telephone: FAX COPY 8/08/13© Id, TT7:.. 5043.Q . GFY;3T',..� eNW 1 EA 30" PCCP BELLX30" DIP SPIGOT 3,950.00 1 EA 30" PCCP SPIGOTXDIP SPIGOT 3,950.00 1 EA 36" PCCP BELLX36" DIP SPIGOT 4,425.00 1 EA 36" PCCP SPIGOTXDIP SPIGOT 4,425.00 20 FT 30" CLASS 52 SJ DIP W/GKT 110.50 20 FT 36" CLASS 52 SJ DIP W/ GKT 149.60 2 EA 30" NON DOMES MJ LONG SLEEVE 1,215.00 4 BCL 787.00 4 EA 30" NON DOMESTIC RESTRAINT DIP 657.00 4 EA 30" MJ PR GKT 32.00 80 EA 1"X6" COR -BLUE BOLTS 8.50 AVG COST PER ASSY: 2,933.00 2E EA 36" NON DOMESTIC MJ LONG SLEEV 1,634.00 4 EA 36" NON DOMESTIC RESTRAINT DIP 787.00 4 EA 30" MJ PR GKT 32.00 98 EA 1"X6" COR -BLUE BOLTS 8.50 AVG COST PER ASSY: 3,688.50 PRICING IS FOB CRYSTAL SHOP! THESE ADAPTERS CAN TAKE 8-12 WEEKS. DEPENDS ON HANSON PRESSURE PIPES SCHEDULE. 0-325-5636 Page 1 3,950.00 3,950.00 4,425.00 4,425.00 2,210.00 2,992.00 2,430.00 2,628.00 126.00 680.00 5,866.00 3,268.00 3,148.00 128.00 833.00 7,377.00 Subtotal: 35,195.00' Tax: 2,419.66