06-18-13 CC Agenda Packet (entire) AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
June 18, 2013
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1. CALL TQ ORDER PAGES
A. Roll Call
B. Pledge of Allegiance
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda -All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - City Council Meeting - April 16, 2013 3-12
B. Approval of Check Register 13
C. Licenses:
1. Solicitor's License - Greta Zavitskaja and Iwona Utnicka for Southwestern 14-16
Advantage
2. Solicitor's License - Vision Security 17-19
3. Gambling License Exemption and Waiver of Notice Requirement - Leech Lake 20-22
Legacy
D. Minutes of Boards and Commissions:
1. Planning Commission - May 13, 2013 23-27
2. Human Services Fund - May 13, 2013 28-29
3. Joint Water Commission - May 1, 2013 30-31
E. Bids and Quotes
1. Squad Car - Quote 32-33
F. Approval of Requests for Beer and/or Wine at Brookview Park 34-35
G. Receipt of May 2013 Financial Reports 36-44
H. Approval of Amending the North Wirth Tax Increment District No. 3 to Discontinue 45-48
the Collection of Increment Generated from Certain Parcels 13-51
I. Approval of Continuing the Envision Connection Project Executive Board and Bylaws 49-58
13-52
J. Authorization to Submit Application to MnDOT for Metro Municipal Agreement 59-61
Program - Douglas Drive/Country Club Drive/TH 55 Intersection 13-53
K. Authorization to Submit Application to MnDOT for Metro Municipal Agreement 62-64
Program - Winnetka Avenue and TH 55 Intersection 13-54
4. PUBLIC HEARINGS 7 PM
A. Public Hearing - 2012 National Pollution and Discharge Elimination System (NPDES) 65-72
Phase II - Storm Water Pollution Prevention Program, Annual Report to Minnesota
Pollution Control Agency 13-55
B. Public Hearing - Portions of Drainage, Utility and Walkway Easement Vacations - 73-79
The Colonnade - PUD #53 - Arcata Apartments 13-56
5. OLD BUSINESS
A. Second Consideration - Ordinance #499 - Amending Section 10.32 Regarding 80-85
Definition of Animals and Keeping of Chickens
B. Second Consideration - Ordinance #500 -Amendment to the 2013 Master Fee 86-87
Schedule - Chicken Coop License and Initial Investigation
6. NEW BUSINESS
A. Approval of Wine On-Sale (Including Strong Beer) and Non-intoxicating Malt Liquor - 88
Nong's Thai Cuisine Inc.
B. Authorizing Reporting Requirements for Local Performance Measurement Program 89-92
13-57
C. Announcements of Meetings
D. Mayor and Council Communications
7. ADJOURNMENT
Regular Meeting
of the
City Council
April 16, 2013
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on April 16, 2013 at 6:30 pm.
The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall;
Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
A moment of silence was observed in honor of the Boston Marathon bombing victims.
Pledqe of Alleqiance
The Pledge of Allegiance was recited.
Presentation of Envision Award - Kristine Frev and Leslie Hendricks, Market in the
Vallev
Mayor Harris introduced the agenda item.
Phil Lund, Envision Connection Board of Directors member, reviewed the nomination of
Kristine Frey and Leslie Hendricks for establishing the Market in the Valley farmers'
market.
Mayor Harris presented an Envision Award to Kristine Frey and Leslie Hendricks.
Leslie Hendricks thanked the Council for the award and other volunteers who participate in
making the market a success.
Approval of Apenda
MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to approve
the agenda of April 16, 2013 as amended: removal of Approval of Plat and Authorization to
Sign Subdivision Development Agreement - Mitchell Addition.
Approval of Consent Aqenda
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to approve
the agenda of April 3, 2013 as amended: removal of Approval of Plat and Authorization to
Sign Subdivision Development Agreement - Mitchell Addition.
*Approval of Minutes - Citv Council Meetinq - Februarv 19, 2013
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to approve the
City Council Meeting minutes of February 19, 2013 as submitted.
Regular Meeting of the City Council
April 16, 2013
Page 2
*Approval of Check Reqister
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize
the payment of the City bills as submitted.
*Therapeutic Massape Certi�cate - Tremaine Roundtree
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to approve
the issuance of a therapeutic massage certificate to Tremaine Roundtree at Massage
Envy, 7704 Olson Memorial Highway.
*Minutes of Boards and Commissions �
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to receive
and file the minutes as follows:
Human Services Fund - February 11, 2013
Open Space and Recreation Commission - January 28, 2013
*Asphalt Overlav - Bids
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously award the bid
for the 2013 asphalt overlay project to the lowest responsible bidder, Omann Brothers
Paving, Inc., for the Base Bid and Alternate Bids 1, 2, and 3 in the amount of $425,655.34.
The bids are as follows:
Omann Brothers Paving, Inc. $425,655.34
Northwest Asphalt, Inc. $469,799.46
North Valley, Inc. $502,233.16
GMH Asphalt Corporation $524,570.10
*Street Construction and Maintenance Materials - Bids
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to award the
bids for the purchase of the following street construction and maintenance materials to the
lowest responsible bidders. The bids are as follows:
Type LV4 Wearing Course Mixture C.S. McCrossan Construction, Inc. $44.50/Ton
Type LV3 Non-Wearing Course Mixture C.S. McCrossan Construction, Inc. $41.50/Ton
Type SP 9.5 Wearing Course Mixture C.S. McCrossan Construction, Inc. $46.50/Ton
Type SP 12.5 Non-Wearing Course Mixture C.S. McCrossan Construction, Inc. $46.50/Ton
Type 3A32 Concrete Mixture Knife River $105.00/CY
Type 4000# Concrete Mixture Knife River $106.00/CY
Extra Delivery Cost - under 5 Cubic Yards Knife River $50.00/Load
Regular Meeting of the City Council
April 16, 2013
Page 3
*Email from Cate Hiebert Reqardinq Schuller's Tavern Proposed Zoninp Chanqe
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to receive
and file the email from Cate Heiberg, dated April 12, 2013, regarding Schuller's Tavern
proposed zoning change.
*Metropolitan Council Environmental Services (MCES) 1-GV-461 Reliever Proiect:
Authorization to Siqn Amended Aqreements with MCES and with Xcel Enerqv to
Remove and Reinstall Liqhtinq on Xenia Avenue and Turners Crossroad
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize
the Mayor and City Manager to sign the amended agreement between with MCES to
improve project logistics and fully compensate the City for its assistance with the MCES 1-
GV-461 Reliever Project.
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize
the Gity Manager to sign the agreement with Xcel Energy to remove and reinstall the
existing lighting facilities along Xenia Avenue and Turners Crossroad in conjunction with
the MCES 1-GV-461 Reliever Project for $20,836.
*Authorization to Submit Application for MnDOT Corridor Investment Manaqement
Strateav Solicitations
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-24
RESOLUTION AUTHORIZING SUBMITTAL FOR THE
MINNESOTA DEPARTMENT OF TRANSPORTATION
CORRIDOR INVESTMENT MANAGEMENT STRATEGY SOLICITATION
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Authorization to Siqn Aareement with Hennepin Countv for Sidewalk Improvements
on Winnetka Avenue
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-25
RESOLUTION AUTHORIZING THE COOPERATIVE AGREEMENT WITH
HENNEPIN COUNTY FOR SIDEWALK IMPROVEMENTS ON WINNETKA AVENUE
Regular Meeting of the City Council
April 16, 2013
Page 4
*Authorization to Siqn Aqreement with Hennepin Countv for Sidewalk Improvements
on Winnetka Avenue - Continued
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Establish Temporarv No Parkinq Zones for Golden Vallev Davs
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-26
RESOLUTION TEMPORARILY RESTRICTING VEHICLE PARKING
FOR GOLDEN VALLEY DAYS
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Establish Temporarv No Parkinq Zones for Walk for Animals
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-27
RESOLUTION TEMPORARILY RESTRICTING VEHICLE PARKING
FOR WALK FOR ANIMALS
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Authorization to Revise Municipal State Aid Street Routes
Member Pentel introduced the following resolutian and moved its adoption:
RESOLUTION 13-28
RESOLUTION AUTHORIZING THE REVISION OF
MUNICIPAL STATE AID STREET ROUTES
Regular Meeting of the City Council
April 16, 2013
Page 5
*Authorization to Revise Municipal State Aid Street Routes - Continued
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Supportinq Leqislation Authorizinq the Establishment of Street Improvement
Districts
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-29
RESOLUTION SUPPORTING LEGISLATION AUTHORIZING THE
ESTABLISHMENT OF MUNICIPA� STREET IMPROVEMENT DISTRICTS
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Supportinq Leqislation Authorizinq the Appropriation of Monies to Assist Cities in
Addressinq Inflow and Infiltration Improvement Issues
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-30
RESOLUTION IN SUPPORT OF
INFLOW/INFILTRATION (I/I) CAPITAL BONDING REQUEST
The motion for the adoption of the foregoing resolution was seconded by Member
Schmidgall and upon a vote being taken thereon, the following voted in favor thereof:
Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the
same: none, whereupon said resolution was declared duly passed and adopted, signed by
the Mayor and his signature attested by the City Clerk.
*Receipt of March 2013 Financial Reports
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to receive
and file the March 2013 Financial Reports.
Regular Meeting of the City Council
April 16, 2013
Page 6
*Approval of Plat and Authorization to Siqn Subdivision Development Aqreement -
Mitchell Addition
At the request of the developer this item removed from the agenda and will be considered
at the May 7, 2013 City Council meeting.
*Authorization to Siqn Amended PUD Permit and Development Aqreement -
PUD # 53 -Amendment#4 (Arcata Apartments)
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize
the Mayor and City Manager to sign the amended PUD Permit and Development
Agreement for The Colonnade PUD No. 53, Amendment #4.
*Board/Commission Reappointments
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to make the
following reappointments:
Board of Zoning Appea/s
Nancy Nelson 1 year term term expires - May 1, 2014
George Maxwell 1 year term term expires - May 1, 2014
Andrew Johnson 1 year term term expires - May 1, 2014
Civil Service Commission
Gloria Kumagai 3 year term term expires - May 1, 2016
Environmental Commission
Debra Yahle 3 year term term expires - May 1, 2016
Human Services Fund
Katie Hart 3 year term term expires - May 1, 2016
Planning Commission
John Kluchka 3 year term term expires - May 1, 2016
"`Approval of Requests for Beer and/or Wine at Brookview Park
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to approve
the requests for beer and/or wine at Brookview Park as recommended by staff.
*Call for Administrative Hearinq -Appeal of Administrative Citation - 9110 Naper
Street - 5/7/13
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to call for an
administrative hearing on an appeal of administrative citation for 9110 Naper Street for
May 7, 2013 at 6 pm.
Regular Meeting of the City Council
April 16, 2013
Page 7
*Bottineau Transitwav Update
Thomas Burt stated that Bottineau Transitway Station Area Planning will be discussed at
the May Council/Manager meeting.
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to receive
and file the Bottineau Transitway Update, dated April 5, 2013.
Continued Public Hearinq - Platted Drainaqe and Utilitv Easement Vacations -
PUD #63 - Saturn Addition (MINI Cooper) - 701 and 801 Louisiana Avenue South
Jeannine Clancy introduced the agenda item.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor ctosed the public hearing.
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 13-32
RESOLUTION VACATING CERTAIN PLATTED DRAINAGE AND UTILITY EASEMENTS
IN THE PLAT OF SATURN ADDITION P.U.D. NO. 63
AND
A DRAINAGE AND UTILITY EASEMENT RESERVED IN DOC. 2426056
(7Q1 AND 801 LOUISIANA AVENUE SOUTH)
The motion for the adoption of the foregoing resolution was seconded by Member Clausen
and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris,
Pentel, Scanlon and Schmidgall; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Authorizinq Issuance, Awardinq Sale, Prescribinq the Form and Details and
Providinq for the Pavment of: $4,635,000 General Obliqation Improvement Bonds,
Series 2013A and $7,330,000 General Obliqation Refundinq Bonds, Series 2013B and
Escrow Aqreement
Sue Virnig, Finance Director, introduced the agenda item.
Dave McGillivray, Springsted Inc., reviewed the bids and answered questions from the
Council. He stated the bid for the Bonds amount changed from $4,635,000 to $4,560,000
and $7,330,000 to $7,025,000.
Regular Meeting of the City Council
April 16, 2013
Page 8
Authorizinq Issuance. Awardinq Sale, Prescribinq the Form and Details and
Providinq for the Pavment of: $4,635,000 General Obliqation Improvement Bonds,
Series 2013A and $7,330,000 General Obliqation Refundinq Bonds, Series 2013B and
Escrow Aqreement - Continued
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-33
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE
FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $4,560,000 GENERAL
OBLIGATION BONDS, SERIES 2013A
The motion for the adoption of the foregoing resolution was seconded by Member Scanlon
and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris,
Pentel, Scanlon and Schmidgall; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION 13-34
RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE
FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $7,025,000 GENERAL
OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2013B
The motion for the adoption of the foregoing resolution was seconded by Member Clausen
and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris,
Pentel, Scanlon and Schmidgall; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
First Consideration - Ordinance #498 - Council Salaries
The following ordinance was MOVED by Harris, seconded by Clausen:
ORDINANCE NO. 498, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending Salaries of Mayor and Council Members
Sue Virnig, Finance Director, presented the staff report and answered questions from the
Council.
MOVED by Harris, seconded by Clausen and mation denied to adopt Ordinance #498, 2nd
Series. Upon a roll call vote, the vote was as follows:
CLAUSEN - YES HARRIS - YES PENTEL - NO SCANLON - NO SCHMIDGALL - NO
Regular Meeting of the City Council
April 16, 2013
Page 9
Approval of Plat and Authorization to Siqn Amended PUD Permit and Development
Aqreement - Lupient (MINI Cooper) PUD No. 63, Amendment#2
Joe Hogeboom, introduced the agenda item and answered questions from the Council.
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 13-35
RESOLUTION FOR APPROVAL OF PLAT - MINI COOPER P.U.D. NO. 63
The motion for the adoption of the foregoing resolution was seconded by Member Scanlon
and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris,
Pentel, Scanlon and Schmidgall; and the fol�owing voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to authorize
the Mayor and City Manager to sign the amended PUD permit and PUD Development
Agreement for MINI Cooper PUD No. 63, Amendment#2.
Announcements of Meetinqs
A Business Council meeting will be held on April 18, 2013 at 7:30 am at the Byerly's
Community Room.
A Bassett Creek Watershed Management Commission meeting will be held on April 18,
2013 at 11:30 am.
Some Council Members may attend the Metro Cities meeting on April 18, 2013 at 5:30 pm
at the University Club in St. Paul.
The Council will hold Board/Commission interviews on April 25, 2013 at 5 pm.
Some Council Members may attend the neighborhood meeting on April 25, 2013 at 7 pm
at the Calvary Co-op.
The Step To It Challenge begins on May 1, 2013.
The Bike Rodeo will be held on May 1, 2013 from 6 to 8 pm at the Golden Valley City Hall
parking lot.
Some Council Members may attend the Rotary Club Fundraiser on May 3, 2013 at the
Golden Valley Country Club.
The Council will hold Board/Commission interviews on May 7, 2013 at 5 pm.
Regular Meeting of the City Council
April 16, 2013
Page 10
Announcements of Meetinqs - Continued
The next City Council meeting will be held on May 7, 2013 at 6:30 pm.
Some Council Members may attend the Bridge Builder meeting on April 20, 2013 at 10 am
at the MnDOT facility in Golden Valley.
Mavor and Council Communication
Staff will provide information to the Council about the approved meetings that are for
meeting reimbursements.
The Council thanked the participants who attended the Run the Valley event as well as city
staff who helped with the event.
Adiournment
MOVED by Scanlon, seconded by Clausen and motion carried unanimously to adjourn the
meeting at 7:28 pm.
Shepard M. Harris, Mayor
ATTEST:
Judy Nally, Administrative Assistant
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Finance Department
763-593-8013/763-593 8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
4^d�V� �,/� i .
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��� City Administration/Council
763-593-3991 /763-593 8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3, C. 1. Solicitor's License- Greta Zavitskaja and Iwona Utnicka for Southwestern Advantage
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to do
so.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Greta Zavitskaja and Iwona Utnicka for Southwestern
Advantage.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to
the City Council Meeting. Council Meetings are normally held the first and third Tuesday of
each month.
PEDDLER/SOLICITOR LICENSE APPLICATION
TO: Golden Valtey City Council Fee Paid: $ 3�
7800 Golden Valley Road Number of Persons: �_
Golden Valley, MN 55427 Type of License: Peddler olicitor
J (circle one)
�
Enclose the sum of$ �JJ� for � (number) peddlers/solicitors as required by
City Code of the City of Golden Valley and have complied with all the requirements of said
Code necessary for obtaining this license.
Ga�r�- �.�vr�rs��,� , ������� �� T�,ric; /� �OQ SouTHWE5TE2�11 h4�V�-NTi4C,�
(Business or Individual Name or Organization to be Licensed)
u S5 2 �l l �-� .
(MN Business ID or FEIN (Federal ID) for Business Licenses)
Define Business
—��� con►�or��Tr o�U
(Corporation, Proprietorship, Partnership, Non-Profit, State of Incorporation or Individual)
£l yl �3 fh �-v�-
(Address)
/3L ooMiti GTOA/ , M��vNEs o7-�4, S�y,2 S
City, State and Zip Code)
� 3�2 55- 6G 3� 6a- � -� 1�� �2'� (c�� .���
(Telephone Number, including Area Code)
NOW, THEREFORE, �a�� ��v�rs r���,f-; �����A� ����i��� hereby makes application for
(Applicant Name)
period of � %1 /3 through 12/31/ �f , subject to the conditions and provisions of said
City Code.
(Signature of ApplicanUPrincipal Officer)
Description of goods or services for sale (include prices) or indicate if soliciting donations.
If more space is needed, attach additional sheets (be specific):
SELC./N 6 �bU t.�T/ON� �- ����s
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
List the names and addresses of EACH person who will be peddiing or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
¢ 3�2 5566 3�- 6�
(If more space is needed, attach addi#ional sheets)
STATE OF /��NN���'�' )
) ss.
COUNTY OF ��"�-�PI� )
I, (,/Z�"fi9- z�� V�?�I:�t-7r� of SOUTfIW�sT��N �t�V�N'7'�C
(Officer/Individual) (Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her
own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
Signature of Applicant/Principal Officer)
Subscribed and sworn to before me this
� day of ✓r-Q� , 20 / �3
` ' . '�'r�Y1�1N�N"'�ywb►
(Signature) ���A• Nqi,LY i
w ���
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� Cit Administration Council
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763 593-3991 /763 593 8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. C. 2. Solicitor's License - Vision Security
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business ar donations must be licensed by the City to do
so.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Vision Security.
4
Appficatic�n and fee must be submitt�d ta th� City Managee's C}��e Ehe Vrledn�sday p�ior ta
fhe E�ity Cauncil �Vi�eting. Council Meetings are normalfy heid the fir�t �nd third Tuesday of
�ach rnonth.
P�r�DL�Rrs�►«crro�_�.rc��sE_aPP�.�c�rro�
��
�Q: Gafden Va�lf�� City Gouncif �e� Paid: $ ��
780f� �crlden Valley Road Numb�r pf R�rsons:
Cc�6den Vai(ey, MIV �5427 Type af License: Pedcfler olicitor
(circ�e o
�
Encla�e th� sum e�f$_��for 7 (r�umber}peddlers/solicitors as r�quired by
�ity Code af the City of Galden �ali�y ar�d have camplieci �nrith ali fite requirements of said
Code necessary f4r obtaining this license.
, � C`a �� ,
(Business or Indiv�duat N�me c� rgarri�atian to be �.icensed)
m�1#k�� l�'d�x r r.�r� �l� �--!I Lo ��C�
(MN Business !C7 ar F�IN (F`ederal tt�)fpr Business I�icenses}
Define Busin�ss �,
�s�_. �`�a- `
(Carporati�r�, Proprietor hip, P�rtn�rs ip, t�an-P'rafit, Stat� of incarpc�ratian or Ind�vidua!}
�_� � c� ��.� /��
�Address}
� �.��;� �� �-�-�-
City, State and Zip Cad�}
.�j.�..��---�'`��jtl� _
�,�____.______..._...�._._
(Tel�phone I�umber, including r��)
NQW, THEREF4RE, ���� �r'����� hereby make�appficat�on for
(Applicant Name)
period c�f �C�' �� (3 thrau�h �2f31/�� subject to the conditions and provisions of said
City C�de.
(Signature af app�cant/Principaf 4fficer)
Descriptian of goods o�sen�ices fcar sale (inefude prices} or indicate if soliciting danativns,
If more space is needed, attach additional sheets (be specific):
�.Yl�._S.�GU vr��.i� �u�vyl�f1 v,� ���y 4��=� inS`� �r�avt�h.
NOTE: if th� products far sate are changed ar n�odif�d, you must give the City compiete
informatian regarding such ch�ange car modifcatic�n. .
List the na�„oc anri addr ���s of EACH person who will be ed ' g or soliciting on behalf
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of_said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City: .
---�--�.f' `�T�i�� l�'+(�U G�Y1►�' i � v
e'�'
2 t r��r s� ir,
_ _'�c��en "�✓`c��v i°� �rnr, Ss 3�--1��
C.��$ �-►a�- �g �.
(If more space is needed, attach additional sheets)
STATE OF��,�(�� )
) ss.
COUNTY OF �(�`L'�fN )
�, �� '�-�1 �1����5 of �i�5t�an S�C,,i.��'t-{� 1....L�
(Officer/Individual) (Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her
own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
��
Signature of Applic Principal Officer)
Subscri ed and sworn to before me this
.
day a , 20 � 3
,
(Signature} r ��r'^�'"'"'�"'�`"'
JUD�A. NALLY
NOrr11R�t PIJBUC•�
Ny��6�Ip��iep.91�20f 6
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City Adminxstration/Council
763-593-3997 /763-593-81 p9(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. C. 3. Gambling License Exemption and Waiver of Notice Requirement - Leech Lake Legacy
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have ta submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Leech Lake Legacy.
MINNESOTA LAWFUL GAMBLING �/13 Page � of 2
LG220 Applicatlon for Exempt Permlt
An exempt permit may be issued to a nonprofit organization that: App�1Cat1011 fE'.t', (non refundable)
-conducts lawful gambling on five or fewer days, and
- awards less than $50,000 in prizes during a catendar year. If appiication is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event$$0; otherwise$100.
specialist assigned to your county.
ORGANIZATION INFORMATION
Organization name Previous gambling permit number
�,e ec� �---�t ���. �� �e•
Minnesota tax ID number, if any Federal employer ID number (FEIN , if any
� ��.
Type of npnprofit organization. Check one.
� �raternai �Religious .�Veterans �Okher nonprofit organization
Mailing addres City State Zip code County
�t.a .��x 3z����c¢ �4�a�,�t,� --f��, nn►� s-s�3�
Name��f chief execu ' ,'officer[CEO] , Daytime phone number E�mail add ess .
i '�Qr-��oi� ��t�+r�srvt � ��C2 . <�}c�� C=���,< �nr4l�ow� ��ec_�,Ik �el� �c.�. z--
NONPROFIT STATUS
Attach a copy of QNE of the foltowing for proof of nanprofit status.
�Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certiPicate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
� Phone: 651-296-2803
IRS income tax exemption [501(c)] letter in your organizatioh's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
� the IRS at 877-829-5500.
IRS -A�liate of national, statewide, or International parent nonproft organizatian [charter]
If your organtzation fails under a parent organization, attach copies of both of the follow+ng:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES IN�ORMATION
Name of pre es whgre t gambling event will be conducted. For raffles, list the site where the drawing will take place.
(1 a
���� 1 �d���' .
Address [do not use O box] C or township Zip code Cq nty
�? � �� ��J ��t e �� 'U���P.�, /t•11V� �.�z-( 2 Z, (�c�i w r� '
Date[ ] o activity. For raffle indicate the date of the dr wing.
�1 3 �(� ��C �r�����. i,.�;��I �� I��.f� �`�°--�1�-� �-�e�4� �--�Ic� L-� ��t C��'�1�� ��'
C each type of ling activity that your organization will conduct. �:
� Bingo* �Raffle �Paddlewheels* �Pull-tabs* � Tipboards*
*Gambling equipmen#for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard tards and bingo number selection devices
may be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.geb.stare.mn.us and click on Dis#ributors under
the WHD'S WHO�LIST OF LICENSEES, or tall 651-639-4000.
LG220 Application for Exempt Permit �/13 Page 2 of 2
LOCAL UNIT 0F GOVERNMENT ACKNOWLEDGMENT �°
CITY APPROVAL COUNTY APPROVAL
�or a gambling premises for a gambling premises
located within c+ty limits located in a township
�he epplication is acknowledged with no waiting period. The application is acknowledged with np waiting period.
The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue� permit after 30
[60 days for a lst class city]. days.
The appllcation is denied. The application is denied.
Print city �ame �d���h V���y Print county name
Signa re ci rso el Signature of county personnel
Title bate J� �� � Title Date
TOWNSHIP. If required by the county.
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits.
[A township has no statutory authority to approve or deny
an application, per Minnesota Statutes 349.166.]
Print township name
Signature of townsMip officer
Titie Date
CHIEF EXECUT�VE QFfICER'S SIGNATURE
The information provided in this appiica ' is comple accurate to the best of my knowledge. I acknowledge that the financial
report will be compfeted and re rne th 8oa thi ays of the event date.
Chief executive officer's s' nature Date � � �'�
t
Print name Q r��'fl u aVl����t�
REQUIREMENTS
C�mplete a separate appiication for: Financial report and recordkeeping required
• atl gambling conducted on two or more consecutive days,or A financial report form and instructians will be sent with your
• all gambling conducted on one day. permit, or use the online fill-in form available at
Only one appiication is required if one or more raffle drawings WWW•gcb.state.mn.us.
are conducted on the same day Within 30 days of the event date,complete and return
S�nd application with: the financial report form to the Gambling Control Board.
�/ �copy of your proof of nonprofit status, and Questions?
j„�application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board
"State of Minnesota." at 651-639-4000.
TO: Gdi7tbliilg Colltrol B08rd This form will be made available in aRernative format(i.e.Iarge print,Braiile)
1711 West COUnty Road B,Suite 300 South upon request.
Roseville, MN 55113
Data privacy notice: The infiarmation requested on this All other information provided will be pri- General;Commissioners of Administration,
form(and any attachments)wil►be used by the Gambttng vate data about your organization until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board issues the permit, When the BoaM Revenue; Legislative Auditor,national and
qualifications to be involved in iawful gambling activities in issues the permit,all information provided international gambling regulatory agencies;
Minnesota. Your organizatfon has the right to refuse to wil(become pubiic. If the Board does not anyone pursuant to court order;other indf-
suppiy the information;however,if your organization issue a pe�mit,all information provided viduals and agencies specifiCally authorized
refuses to suppiy this information,the Board may not be remains private,with the exceptfon of your by state or federal law to have access to
able to determine your organization's qualifications and, organization's name and address which wiil the information; individuals and agencies
as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a
organization supplies the information requested,the Board organizatlon are available to: Board mem- new use or sharing of information after this
will be able to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your
name and address will be pubiic information when received access to the information; Minnesota's written consent.
by the Board. Department of Public Safety;Attorney
Regular Meeting of the
Golden Valley Planning Commission
May 13, 2013
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
May 13, 2013. Chair Waldhauser called the meeting to order at 7 pm.
Those present were Planning Commissioners Baker, Cera, Kluchka, McCarty,
Segelbaum and Waldhauser. Also present were Community Development Director Mark
Grimes, City Planner Joe Hogeboom, Planning Intern Brett Angell and Administrative
Assistant Lisa Wittman. Commissioner Boudreau-Landis was absent.
1. Approval of Minutes
March 11, 2013 Regular Planning Commission Meeting
MOVED by McCarty, seconded by Cera and motion carried unanimously to approve the
March 11, 2013 minutes as submitted.
2. Informal Public Hearing —Zoning Code Text Amendment—Adding Section
11.75 "Solar Energy Systems" —ZO00-91
Applicant: City of Golden Ualley
Purpose: To consider the addition of Section 11.75 "Solar Energy Systems" to
the Zoning Chapter of the City Code
Angell gave a presentation to the Commission regarding the addition of solar energy
systems requirements to the zoning chapter of the City Code. He discussed types of solar
energy systems including building integrated systems, ground mounted systems and roof
mounted systems. He also discussed Minnesota's solar potential and noted that the City's
goal is to encourage the use of solar energy in order to reach Minnesota's goal of using
25% renewable energy by the year of 2025.
Angell referred to the proposed ordinance and discussed some of the requirements for
roof mounted systems including height restrictions, reducing visual impact by means of
location, and screening or integrating in with the roof's design. He added that ground
mounted systems would be treated as an accessory structure in regard to height, lot area
coverage and permitted locations and that building integrated systems would be treated
as part of a building.
Baker asked about the number of solar energy systems currently located in Golden
Valley. Angell said he knows of a few businesses and residential properties that have
systems. He added that staff did hear some concerns from residents and that he will
review them with the consultant from the "Minnesota Solar Challenge."
McCarty asked about the technology to store wind and solar energy. Angell said his
understanding is that energy collected can be stored or sold back to energy companies.
Minutes of the Golden Valley Planning Commission
May 13, 2013
Page 2
Cera added that work is being done to use stored energy for electric vehicles.
Waldhauser suggested having discussions with other communities regarding communal
energy generation that homeowners could buy into.
Kluchka questioned if there should be language added to the proposed ordinance to
ensure that it protects trees on neighboring properties from being cut down in order to
gain more solar access. Angell explained that in the ordinances he researched language
about trees was added when cities wanted to allow trees to be cut down in order to allow
for solar access. Grimes noted that trees also have value in keeping energy costs down.
Waldhauser asked about the effect of new plantings. Hogeboom stated that solar access
easements could be put in place between property owners however the City does not get
involved in enforcing private easement agreements. Cera suggested adding language
regarding the preservation of existing trees. Segelbaum asked if other cities have
provisions regarding the preservation of trees. Angell stated that St. Paul has a model
ordinance and it does not mention trees. Waldhauser stated that she thinks there could
be education done about existing trees and that the ordinance doesn't necessarily need
to address it.
Waldhauser asked if there will be a permitting process. Grimes stated that building and
electrical permits will be required.
Cera asked if the City has considered offering subsidies to homeowners who install solar
energy systems. Grimes stated that there are tax credits available and that solar panels
are becoming more affordable. Baker added that energy companies also give credits.
Segelbaum referred to the definition of Building Integrated Solar System and stated that
the words "solar energy system" should capitalized. He also noted that Subdivision
3(A)(1) should be changed from "Building Mounted Solar Energy Systems to "Flush
Mounted Solar Systems."
Segelbaum referred to Subdivision 3(A)(2) and asked what the "exterior perimeter" of the
roof ineans. Angell explained that the language was modeled after St. Paul's ordinance
and that he would talk to the consultant he's been working with to better define that
paragraph.
McCarty suggested that "Ground Mounted Solar System" be added to the list of
definitions. He referred to the definition of Solar Energy System and suggested the word
"significantly" be removed.
Baker referred to Subdivision 3(A)(3) regarding the visual impact of rooftop equipment
and questioned the use of the word "shall" in the first sentence. The Commission
consensus was to keep the word "shall" in that sentence however they agreed that the
word "reduced" should be changed to "minimized."
Kluchka suggested that Subdivision 4(A) regarding compatibility be removed because
following all of the requirements of the accessory structures language is too restrictive.
Minutes of the Golden Vailey Planning Commission
May 13, 2013
Page 3
The Commission agreed and suggested language regarding height and setbacks would
be clearer.
Segelbaum referred to the second sentence in Subdivision 3(G) and said the words
"building integrated systems" should be changed to "Building Integrated Solar Systems."
Waldhauser referred to the language regarding interference and asked if solar energy
systems really cause interFerence. Cera stated that these systems won't generate
interference.
Baker referred to Subdivision 4(E) regarding maximum capacity and asked how 100
kilowatts was decided. Angell stated that he would have further discussion with the
consultant he's been working with about that language.
Waldhauser opened the public hearing.
Andy Snope, 1320 Unity, said he's worked in the electrical industry for 2Q years. He
handed out some suggested changes to the language in the ordinance which included
requiring that an electrical permit be obtained, requiring a licensed contractor to install
solar systems and not limiting the output on commercial properties to 100 Kilawatts. He
also handed out several articles regarding solar energy for the Planning Commission to
review. Hogeboom stated that Mr. Snope's comments have been forwarded to the
consultant for the Minnesota Solar Challenge.
Seeing and hearing no one else wishing to comment, Waldhauser closed the public
hearing.
MOVED by Cera, seconded by McCarty and motion carried unanimously to table this item
in order to give staff time to revise the proposed ordinance.
--Short Recess--
3. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
The Commission discussed the recent Metropolitan Council resolution supporting the
Bottineau Transifinray. Hogeboom stated that staff is going to suggest to the City Council
that a steering committee be formed to work on station area planning beginning this
summer.
4. Other Business
• Discussion - Proposed new "Performance Zoning District"
Angell gave a presentation to the Commission regarding performance zoning. He
explained that the purpose for having a PerFormance zoning district is to allow
development flexibility, regulate design, rather than land use type and to attract a diversity
Minutes of the Golden Valley Planning Commission
May 13, 2013
Page 4
of businesses and building types. Hogeboom added that this zoning district is being
considered for the former moratorium area at the northeast corner of Olson Memorial
Highway and Douglas Drive.
Angell reviewed some of the proposed conditional uses, the prohibited uses and
conditions for uses in this zoning district. He also discussed proposed setbacks, height,
impervious surface and landscaping requirements. Hogeboom added that a Performance
zoning district is similar to a Mixed Use zoning district but would allow more flexibility and
control.
Cera referred to the maximum impervious surface allowance of 80% and suggested that
could be lower with "green bonuses."
Segelbaum stated that they should also be thinking about other areas of the City where
this zoning district might be used. Grimes noted that this is a difficult area and it will be
hard to fit a use in that location within one PUD, so he would like to consider expanding
the City's options by reviewing performance zoning districts.
McCarty said he would rather see the area zoned Mixed Use. Grimes suggested
considering Mixed Use zoning with no manufacturing, or on a limited scale.
Kluchka asked staff to work on answers to what "performance" means, what the City is
asking for and what can be measured. He added that he is looking for opportunities to go
above and beyond and this proposed new Performance zoning district sounds defeatist to
him. He said he thinks they can come up with a vision and not just and easier way to get
rid of an eyesore property.
Cera suggested that a comparison be done between the proposed Performance zoning
district language and the Mixed Use zoning district language. Grimes stated that staff will
study the Performance zoning district language in more detail and bring the Planning
Commission a side-by-side comparison of the two at a future meeting.
• Election of Officers
McCarty nominated Kluchka for Chair. Cera nominated Waldhauser for Chair. Baker
McCarty and Segelbaum voted to appoint Kluchka as Chair.
McCarty nominated Cera as Vice Chair. Cera accepted and the vote was unanimous to
appoint Cera as Vice Chair.
Segelbaum nominated Waldhauser as secretary. Waldhauser declined.
Cera nominated Segelbaum as Secretary. Segelbaum accepted and the vote was
unanimous to appoint Segelbaum as Secretary.
Minutes of the Golden Valley Planning Commission
May 13, 2013
Page 5
5. Adjournment
The meeting adjourned at 8:53 pm.
David A. Cera, Secretary
Golden Valley Human Services Fund (GVHSF) Meeting
Minutes
May 13, 2013
Present: Amy Clements, Hilmer Erickson, Elissa Heilicher, Connie Sandler, Toots Vodovoz
and Peggy Watkins. Also present: Jeanne Fackler, Staff Liaison.
Not Attending: Kathryn Frommer, Katie Hart, Alan Ingber.
Call to Order: Sandler called the meeting to order at 6:48 p.m.
Agenda Changes or Additions: No agenda changes or additions.
April 11 minutes: Heilicher moved and Erickson seconded the motion to approve the
minutes from April 11. The motion passed unanimously.
Election of Chair/Vice-Chair: Vodovoz moved to nominate Sandler as Chair and
Clements as Vice Chair. Erickson seconded the motion. Motion passed unanimously.
Run the Valley: Members discussed Run the Valley. All aspects of the race went well. 451
people registered, including 40 on race day, down 100 people. Compliments were given to
the organization of the race and the volunteers. Awards is an area that needs to be worked
on. Clements suggested trying to engage the neighborhoods on the route. Two
neighborhoods had music on the course. This will be an item to explore for 2014.
Upcoming Events:
July 12— Golf C/assic: Letters are going to past sponsors this week. Heilicher will contact
Crossroads Deli for cinnamon rolls and AI's Coffee for soft drinks. Clements will check with
Optum Health for sponsorship. All members were encouraged to solicit for door prizes. A
volunteer sign-up sheet will be sent to members for assistance at the tournament.
TCGMC: Sandler asked Heilicher to contact the director of the TCGMC so a date may be
set far the concert.
Run the Valley 2014: April 12 is the 2014 date. Fackler will book the date with Anderson
Races.
Other Business:
Community Foundation: Sandler stated that the GVCF continues to receive money from
residents. They will have an informationa! table at Valley Days this Saturday.
Valley Days: Valley Days is set for Saturday, May 18.
Farmer's Market: Will be starting mid-June.
Application Packet: Fackler passed out the application packet. Members were asked to
look over the packet and bring suggestions to change or add to the application at the next
meeting.
The Board and Commission dinner will be held on Wednesday, June 19 at Brookview.
Invitations will be mailed the week of June 3.
Sandler reminded the members that the next meeting is scheduled for Monday, June 10.
Adjournment: Erickson moved to adjourn the meeting, Heilicher seconded the motion. The
meeting was adjourned at 7:50 p.m.
Respectfully submitted,
..
�
Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of May 1, 2013
The Golden Valley— Crystal — New Hope Joint Water Commission meeting was called to
order at 1:34 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, Director of Public Works/City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Guy Johnson, Director of Public Works, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor, Golden Valley
Dave Lemke, Utilities Supervisor, Golden Valley
Sue Virnig, Finance Director, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of April 3. 2013 Meetinq
MOVED by McDonald, seconded by Norris to approve the minutes of the April 3, 2013
meeting as presented. Motion carried.
Mav 23, 2013 Tri-Citv Council Meetinq — Facilitator Services
One of the goals of the meeting will be to educate new council members about the need
for the emergency backup water supply. The desired action is that all three cities adopt a
resolution moving forward to drill three new wells and the implementation of a capital
improvement plan. If the cities adopt the resolution, the JWC TAC will develop the
implementation plan.
Bonnie Morey, SEH, Inc., facilitated the Tri-City Council meeting in 2012 and is available ta
provide facilitating services at the May 23 meeting.
MOVED by McDonald, seconded by Norris, to enter into an agreement with SEH for
facilitator services at a cost not to exceed $1,200. Motion carried.
Clancy will draft the resolution to be included with the agenda.
Update on Emerqencv Backup Water Supply
Barr Engineering Company is scheduled to update the three city councils at the Tri-City
Council meeting on May 23. Because the goal is to build three wells at once, Clancy will
request Barr to remove the slide referencing the timeline.
Update on Countv Road 9 Trunk Watermain Proiect
The next meeting is scheduled for Monday, May 6, to go over utilities in the area.
Joint Water Commission
May 1, 2013
Page 2 of 2
2014 Budqet and 2014-2018 CIP Discussion
Virnig requested the TAC start working on the CIP for 2014-2018. The budget is
dependent on the rate Minneapolis will charge in 2014.
Project Status Updates:
• Meter Vault. Minneapolis has completed welding its 18-inch line. The Courage
Center was on temporary service for 3 weeks with no flow interruptions reported.
• The Golden Valley generator cannot be used and needs to be upgraded. Ziegler
reported that it is the exhaust system and not a valve. The cost is estimated to be
$40,000 to upgrade. Golden Valley anticipates bringing a contract to the June 5
JWC meeting for consideration.
• SCADA upgrades cannot be done until the valve pit is completed.
• The New Hope 18-inch trunk valve is still on schedule.
Virnig requested the TAC return the CIP for discussion at the June 5 meeting.
Other Business
The City of Minneapolis is going through a strategic planning process at its Water Works
Department. Minneapolis would like a customer's input regarding the Water Works
Department and asked Clancy to participate in a strategic planning session.
Next Meeting
The next scheduled meeting is June 5, 2013 at 1:30 pm.
Adlournment
Chair Burt adjourned the meeting at 2:01 pm.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
i-'N V� Al"f��i� �4i . .
aI
Public�arks Departrnent
763-593-8030/763-593-3988(fax)
��'",� � ����� �» ��� : .:..� _ .A,�� = �:. ��. ._
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3� E. 1. Purchase Ford Police Interceptor
Prepared By
Jeannine Clancy, Director of Public Works
Stacy Carlson, Chief of Police
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The Police Department has requested the purchase of a marked squad police interceptor vehicle.
This purchase is requested to replace the current Sergeant's patrol vehicle. The vehicle will be a
fully marked patrol vehicle, The purchase will be funded utilizing the DWI Forfeiture Accaunt,
fund code 2010-6320.
The marked police squad car considered for replacement meets replacement criteria set forth in
the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI index is a tool
utilized to assess all vehicles and equipment scheduled for replacement. Any vehicle/equipment
scoring 28 points and above meets the category of"needs immediate consideration." Below is
the rating for unit 814:
Vehicle Year/Make/Model VCI Index
814 Marked Squad 2010 Dodge Charger 29
Replacement purchase of the marked squad police interceptor will be made under the State of
Minnesota Squad Car Contract 37669, Nelson Auto Center Fergus Falls MN, for a 2014 Ford Police
Interceptor.
The Minnesota Materials Management Division has awarded the following contracts:
Contract Na Item Vendor Amount
37669 2014 Ford Police Marked Interceptor Nelson Auto Center $29,896.61
all-Wheel Drive Sedan
TOTAL PURCHASE $29,896.61
Recommended Action
Motion to approve purchase of one Ford Police Interceptor car from Nelson Auto Center for the
total purchase price of 29,896.61
���� ��
Cit A ministration Council
Y � �
763-593-3991 /763-593-8109(fax)
���
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. F. Approval of Requests for Beer and/or Wine at Brookview Park
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code Section 10.83, Subd. 2 I. "No person shall possess, display, consume or use
alcoholic beverages on any City park property, unless permission is granted by the Council." As
part of the application process for a Facilities Use Permit to use the large and small picnic shelters
at Brookview Park the applicant has the option to pay an additional $25 to be able to serve beer
and/or wine. Attached is a list of the individuals and/or organizations who have requested that
option.
Attachments
• Beer and/or wine request list (1 page)
Recommended Action
Motion to approve the requests for beer and/or wine at Brookview Park as recommended by
staff.
BEER AND/OR WINE REQUEST LIST
CC
DATE
INDIVIDUAL OR DATE TIME SHELTER APPROVED
ORGANIZATION
General Mills 06-20 11 am —4 pm small 06-18-13
Mindy Peterson 06-23 5 pm — 10 pm small 06-18-13
Crystal Shirley 06-30 11 am —4 pm small 06-18-13
Martha Ramirez 07-06 5 pm — 10 pm small 06-18-13
Vera Johnson 07-07 5 pm — 10 pm small 06-18-13
US Bank 07-11 5 pm — 10 pm small 06-1$-13
Messerli & Kramer 07-11 11 am — 10 pm large 06-18-13
Health Partners 07-21 5 pm — 10 pm large 06-18-13
Fargre Baker and Daniels 07-23 5 pm — 10 pm large 06-1$-13
Fargre Baker and Daniels 07-25 5 pm — 10 pm large 06-18-13
Liberty Mutual 08-01 11 am —4 pm small 06-18-13
Epicor 08-01 11 am —4 pm large 06-18-13
Epicor 08-02 11 am —4 pm large 06-1$-13
Eye Care Association 08-06 5 pm — 10 pm large 06-18-13
TCF Bank 08-09 11 am —4 pm large 06-18-13
Eide Bailly 08-22 11 am — 10 pm large 06-18-13
Health Source Solutions 08-23 5 pm — 10 pm small 06-18-13
McKesson 09-07 11 am —4 pm large 06-18-13
McKesson 09-07 11 am —4 pm small 06-18-13
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Finance Department
763-593-8013/763-593-8109(faxj
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. G. Receipt of May 2013 Financial Reports
Prepared By
Sue Virnig, Finance Director
Summary
The monthly financial report provides a progress report af the following funds:
General Fund Operations
Conservation/Recycling Fund (Enterprise Fund)
Water and Sewer Utility Fund (Enterprise Fund)
Brookview Golf Course (Enterprise Fund)
Motor Vehicle Licensing (Enterprise Fund)
Storm Utility Fund (Enterprise Fund)
Equipment Replacement Fund (Capital Projects Fund)
General Fund Operations: As of May 2013, the City uses $3,895,866 of fund balance to balance
the General Fund Budget.
Attachments
• May 2013 General Fund Financial Reports - unaudited (2 pages)
• May 2013 Conservation/Recycling Fund Financial Report - unaudited (1 pagej
• May 2013 Water and Sewer Utility Fund Financial Report - unaudited (1 page)
• May 2013 Brookview Golf Course Fund Financial Report - unaudited (1 page)
• May 2013 Motor Vehicle Licensing Fund Financial Report- unaudited (1 page)
• May 2013 Storm Utility Fund Financial Report- unaudited (1 page)
• May 2013 Equipment Replacement Fund Report (1 page)
Recommended Action
Motion to receive and file the May 2013 Financial Reports.
City of Golden Valley
Monthly Budget Report-General Fund Revenues
May, 2013
Percentage Of Year Completed 42.00%
Over %
2013 May YTD (Under) of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $11,967,780 0 9,821 ($11,957,959) 0.08% (1)
Licenses 191,510 66,540 168,304 ($23,206) 87.88% (2)
Permits 693,200 77,256 385,535 ($307,665) 55.62% (3)
Federal Grants 0 3,750 3,750 $3,750
State Aid 10,500 0 4,625 ($5,875) 44.05% (4)
Hennepin County Aid 24,000 0 0 ($24,000) (5)
Charges For Services:
General Government 43,560 10,961 13,212 ($30,348) 30.33%
Public Safety 151,385 25,722 70,016 ($81,369) 46.25%
Public Works 140,000 14,848 55,959 ($84,041) 39.97%
Park& Rec 423,750 93,693 279,176 ($144,574) 65.88%
Other Funds 981,500 56,263 280,823 ($700,677) 28.61%
Fines& Forfeitures 280,000 30,139 137,271 ($142,729) 49.03%
Interest On Investments 100,000 0 900 ($99,100) 0.90% (6)
Miscellaneous Revenue 227,200 16,452 81,822 ($145,378) 36.01%
Transfers In 100,000 8,333 41,867 ($58,133) 41.87% (7)
TOTAL Revenue $15,334,385 $403,957 $1,533,081 ($13,801,304) 10.00%
Notes:
(1) Payments are received in July, December, and January.
(2)Apartments, Pawn and Liquor License revenue were higher than budgeted.
(3) Building permit revenue increased with new home construction.
(4) Police Training is paid in August. Safe and Sober is biiled on time spent.
(5) Payment for officer to be part of the Violent Offenders Task Force.
(6) Investment income is allocated at year end.
(7)Transfers are monthly.
City of Golden Valley
Monthly Budget Report-General Fund Expenditures
May, 2013 (unaudited)
Over %
2013 May YTD (Under) Of Budget
Division Budget Actual Actual Budget Expend.
001 Council $286,185 32,887 150,719 ($135,466) 52.66%
003 City Manager 729,810 58,561 260,820 (468,990) 35.74%
o0a Transfers Out 444,710 0 0 (444,710) 0.00% (1)
005 Admin. Services 1,594,515 141,686 525,779 (1,068,736) 32.97%
oos Legaf 135,000 6,627 32,555 (102,445) 24.11% (2)
oo� Risk Management 300,000 124,549 135,578 (164,422) 45.19%
o�� General Gov't. Bldgs. 525,990 65,386 208,876 (317,114) 39.71%
016 Planning 323,750 25,951 121,631 (202,119) 37.57%
022 Police 4,862,455 349,596 1,885,245 (2,977,210) 38.77%
023 Fire and Inspections 1,591,200 130,932 584,870 (1,006,330) 36.76°/a
035 Public Works Admin. 321,545 26,832 123,018 (198,527) 38.26%
o3s Engineering 668,745 67,861 209,347 (459,398) 31.30%
os� Streets 1,385,115 97,930 514,539 (870,576) 37.15%
Os5 Community Center 72,910 3,520 18,651 (54,259) 25.58%
oss Park& Rec.Admin. 665,465 47,716 237,182 (428,283) 35.64%
os� Park Maintenance 1,006,895 90,651 328,822 (678,073) 32.66%
osa Recreation Programs 420,095 24,467 91,315 (328,780) 21.74%
TOTAL Expenditures $15,334,385 $1,295,152 $5,428,947 ($9,905,438) 35.40%
(1)Transfers will be made in June.
(2) Legal bills are billed through April.
City of Golden Valley
Monthly Budget Report-Conservation/Recycling Enterprise Fund
May 2013 (unaudited)
Over
2013 May YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 56,500 0 0 (56,500) 0.00%
Recycling Charges 274,950 23,743 92,713 (182,237) 33.72% (3)
Miscellaneous Revenues 25,000 0 0 (25,000) (4)
Interest on Investments 5,000 0 0 (5,000) 0.00% (1)
Total Revenue 361,450 23,743 92,713 (268,737) 25.65%
Expenses:
Recycling 397,250 78,224 140,017 (257,233) 35.25% (2)
Total Expenses 397,250 78,224 140,017 (257,233) 35.25%
(1) Interest Earnings are allocated at year-end.
(2) This includes through April services as of YTD.
(3) Recycling Charges are through May 2013 (City Utility Bill).
City of Golden Valley
Monthly Budget Report-Water and Sewer Utility Enterprise Fund
May,2013 (unaudited)
Qver
2013 May YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Water Charges 4,103,415 301,399 1,221,859 (2,881,556) 29.78%
Sewer Charges 3,300,970 290,427 1,119,177 (2,181,793) 33.90%
Meter Sales 5,000 2,601 5,346 346 106.92%
MCES Grant Program 0 0 0 0
Penalties 120,000 10,453 44,593 (75,407) 37.16%
Charges for Other Services 275,000 1,666 18,420 (256,580) 6.70%
State Water Testing Fee Pass Through 43,000 3,999 15,613 (27,387) 36.31%
Certificate of Compliance 60,000 14,150 35,800 (24,200) 59.67%
Interest Earnings 50,000 0 0 (50,000) 0.00%
Total Revenue 7,957,385 624,695 2,460,808 (5,496,577) 30.92%
Expenses:
Utility Administration 1,703,005 58,156 320,035 (1,382,970) 18.79%
Sewer Maintenance 2,291,115 173,628 977,312 (1,313,803) 42.66%
Water Maintenance 4,141,820 254,623 1,328,086 (2,813,734) 32.07%
Total Expenses 8,135,940 486,407 2,625,433 (5,510,507) 32.27%
City of Golden Valley
Monthly Budget Report-Brookview Golf Course Enterprise Fund(3)
May, 2013 (unaudited)
Over
2013 May YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Green Fees 880,780 121,855 151,880 (728,900) 17.24%
Driving Range Fees 105,000 17,363 22,403 (82,597) 21.34%
Par 3 Fees 180,000 19,921 24,241 (155,759) 13.47%
Pro Shop Sales 78,500 12,741 20,582 (57,918) 26.22%
Pro Shop Rentais 228,600 26,797 32,308 (196,292) 14.13%
Concession Sales 214,700 27,850 34,706 (179,994) 16.16%
Other Revenue 67,325 8,628 55,850 (11,475) 82.96%
Interest Earnings 10,000 0 0 (10,000) 0.00% (1)
Less:Credit Card Charges/Sales Tax (40,000) (279) (561) 39,439 1.40% (4)
Total Revenue 1,724,905 234,876 341,409 (1,383,496) 19.79%
Expenses:
Golf Operations 659,860 60,321 238,935 (420,925) 36.21% (2)
Course Maintenance 718,285 52,726 219,806 (498,479) 30.60%
Pro Shop 107,395 9,782 51,901 (55,494) 48.33%
Grill 170,330 26,492 35,053 (135,277) 20.58%
Driving Range 46,645 4,007 4,183 (42,462) 8.97%
Par 3 Course 22,350 279 1,198 (21,152) 5.36%
Total Expenses 1,724,865 153,607 551,076 (1,173,789) 31.95%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
(3) Course opened April 26.
(4) Credit card fees are through April.
City of Golden Valley
Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund
May,2013 (unaudited)
Over
2013 May YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,000 0 0 (2,000) 0.00% (1)
Charges for Services 391,915 28,078 125,104 (266,811) 31.92%
Total Revenue 393,915 28,078 125,104 (268,811) 31.76%
Expenses:
Motor Vehicle Licensing 399,915 30,869 133,329 266,586 33.34%
Total Expenses 399,915 30,869 133,329 266,586 33.34%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report-Storm Utility Enterprise Fund
May, 2013 (unaudited)
Over
2013 May YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 50,000 0 0 (50,000) 0.00% (1)
Storm Sewer Charges 2,228,920 192,284 889,429 (1,339,491) 39.90%
Bassett Creek Watershed 196,000 484,149 484,148 288,14$ 247.01%
State Grant-Other 0 0 0 0 (3)
Total Revenue 2,474,920 676,433 1,373,577 (1,101,343) 55.50%
Expenses:
Storm Utility 1,636,425 94,709 743,692 (892,733) 45.45% (2)
Street Cleaning 121,780 31,322 48,501 (73,279) 39.83%
Environmental Control 287,845 16,497 49,544 (238,301) 17.21%
Debt Service Payments 437,140 2,750 384,449 (52,691) 87.95%
Total Expenses 2,483,190 145,278 1,226,186 (1,257,004) 49.38%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete.
(3) Project Reimbursement.
2013 Equipment Replacement Fund(CIP)-Fund 5700
2013 May YTD
Budget Tota) Actual Remaining
Revenues:
Proceeds-Certificate oflndebtedness 750000 745932 745932 4068
Sale of Assets 35000 19339 38194 -3194
InterestEarnings(allocated atyearend) 15374 0 0 15374
TotalRevenues 800374 765271 784126 16248
Expenditures:
Program# Project Number Project Name
(1) 5701 V&E-001 Marked Squad Cars(Police) 35000 1534 73250 (38,250)
(2) 5702 V&E-002 Computers and Printers{Finance) 60000 0 9125 50,875
(3) 5703 V&E-003 Imaging System(Finance) 15000 0 0 15,000
5711 V&E-011 Passenger Vehicle(Fire) 35000 0 29131 5,869
5795 V&E-047 Pickup Truck(Park) 30000 0 26348 3,652
5790 V&E-048 Rotary Mower(Park) 95000 0 98375 (3,375)
V&E-054 Pickup Truck(Vehicle Maintenance) 50000 0 41194 8,806
5796 V&E-057 Pickup Truck(Park) 53000 0 44436 8,564
5720 V&E-058 Fire Hose(Fire) 10000 0 9800 200
5786 V&E-064 Sidewalk/Maintenance Tractor(Street) 155000 0 146459 8,541
5791 V&E-085 Utility Vehicle(Fire) 35000 0 29131 5,869
(4) V&E-088 Single Axle Dump Truck(Street) 235000 0 0 235,000
5788 V&E-092 Marked Squad Digital Recording System(Police) 80000 7019 93472 (13,472)
(5) 5793 V&E-117 Bobcat Toolcat(Park) 50000 49740 49740 260
(6) V&E-123 Trailer(Park) 10000 0 0 10,000
5794 V&E-124 Lawn Mower(Park) 20000 0 20845 (845)
5792 V&E-125 Skid Loader(Street) 60000 0 60862 (862)
TotalExpenditures 1028000 58293 732168 295,832
(1)Twa sq 2 squads total;Includes replacement of one squad from accident
(2)Compu Computers are replaced every 4-5 years and purchased throughout the year based on available time.
(3),(4),(5),(6)Needs to be approved and purchased.
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Finance Department
763-593-8013/763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. H. Approval of Amending the North Wirth Tax Increment District No. 3 to Discontinue the
Collection of Increment Generated From Certain Parcels
Prepared By
Sue Virnig, Finance Director
Summary
The Housing and Redevelopment Authority gave direction to the City for removal of certain
parcels that are in the North Wirth Tax Increment District#3, which were replatted into PUD No.
61, Dahlberg Commerce Center. Those parcels were sold and no longer will be part of the Tax
Increment District per agreement.
Attachments
• Resolution Amending the North Wirth Tax Increment District No. 3 to Discontinue the
Collection of Increment Generated From Certain Parcels (3 pages)
Recommended Action
Motion to adopt Resolution Amending the North Wirth Tax Increment District No. 3 to
Discontinue the Collection of Increment Generated From Certain Parcels.
Resolution 13-51 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION AMENDING THE NORTH WIRTH DISTRICT NO. 3
TAX INCREMENT FINANCING DISTRICT TO DISCONTINUE THE
COLLECTION OF INCREMENT GENERATED FROM CERTAIN PARCELS
WHEREAS, by adoption of a resolution on July 6, 2004, the City Council of the City
of Gofden Valley Minnesota (the "City") has heretofore created the North Wirth Tax
Inerement Financing District (the "District") No. 3, located within North Wirth Development
District No. 1505, and has approved a Tax Increment Financing Plan (the "TIF Plan"), for
the District to provide assistance to the project area, the TIF District was created and
increments from the district where collected; and
WHEREAS, the County Auditor of Hennepin County (the "County") has certified the
original net tax capacity and the original local tax rate of for Tax Increment District No.
1505, pursuant to the provisions of Minnesota Statutes, Section 469.174 to 469.1799, all
inclusive; and
WHEREAS, by adoption May 21, 2013 of amendments to of P.U.D. 100, North Wirth
Business Center, originally adopted on September 6, 2005, and to P.U.D. 61, Dahlberg
Commerce Center, on originally adopted on September 1, 1992 with subsequent
amendments on November 15, 1994 and May 23, 1995, the parcels for the original district
have been modified; and
WHEREAS, it is the intent of the City that parcels removed from P.U.D. 100, Narth
Wirth Business Center also be removed from Tax Increment District No. 1505, and that
increment no longer be collected from these parcels.
NOW, THEREFORE BE IT RESOLVED that the City removes certain parcels, as
identified in the attached map, from the Tax Increment District No. 1505, for tax year
payable 2015, as follows:
1. All of PID 19-029-24-13-0040
2. Parts of 19-029-24-13-0051 and 19-029-24-13-0042 that are naw added to
P.U.D. 61, Dahlberg Commerce Center (PID 19-029-24-14-0141 and
19-029-24-14-0142).
BE IT FURTHER RESOLVED that the City:
1. Direct the County to discontinue sending increment generated from certain parcels
of County Project Number 1505 to the City after December 31, 2013; and
2. Continue to collect increment generated by County Project Number 1505 through tax
payable year 2029, or until the pay as you go note is defeased, whichever is sooner;
and
Resolution 13-51 - Continued June 18, 2013
3 Direct the City Clerk provide a certified copy of this resolution to the County Auditor
of Hennepin County as notification of the City's compliance with the special
legislation.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. I. Approval of Continuing Envision Connection Project Executive Board and Approval of Bylaws
Prepared By
Cheryl Weiler, Communications Manager
Summary
As directed at the lune 11, 2013 Council/Manager meeting, staff prepared a new resolution
continuing the Envision Connection Project Executive Board along with updated bylaws. The
resolution will continue the Envision Connection Project Executive Board until December 2014.
Attachments
• Resolution Continuing the Envision Connection Project Executive Board (3 pages)
• Envision Connection Project Executive Board Bylaws (5 pages)
Recommended Action
Motion to adopt Resolution Continuing the Envision Connection Project Executive Board.
Motion to approve the Envision Connection Project Executive Board Bylaws.
Resolution 13-52 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION CONTINUING THE
ENV/S/ON CONNECT/ON PROJECT EXECUTIVE BOARD
WHEREAS, Envision Golden Valley encouraged citizens to share their individual
ideas and develop a collective vision for the community; and
WHEREAS, those ideas coalesced into the themes of creatively connecting people
and places and inspiring care for the community, further detailed in the Vision Guide: A
Shared Vision for Golden Valley's Future, referred to herein as "the vision"; and
WHEREAS, the Golden Valley City Council (Council) desires community
involvement in carrying forward ideas brought forth as part of Envision Go/den Va/ley; and
WHEREAS, the Council has identified the Envision Connection Project as a way to
provide for citizen involvement, and would like to continue the tenure of this Board from that
Established In Resolution 07-35, Continuing The Envision Connection Project Executive
Board; and
WHEREAS, the Council recognizes the Envision Connection Project established the
Golden Valley Bridge Builders program to engage and provide training for individuals and
groups who plan and implement projects, events, and activities to accomplish Envision
Connect Project objectives; and
WHEREAS, the Council recognizes there are Bridge Builder activities that occur as
part of the Envision Connection Project as well as those that have achieved independent
community status.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden
Valley, that the Executive Board of the Envision Connection Project is hereby continued
with the following mission, responsibilities and procedures:
I. MISSION AND RESPONSIBILITIES
A. Mission
The Executive Board shall advance specific implementation strategies for the
Envision Connection Project that meet the following objectives:
1. Promote the ideals of Envision Golden Valley by engaging and
empowering citizens of Golden Valley to participate in projects and
activities that strengthen the community.
Resolution 13-52 - Continued June 18, 2013
2. Provide connection and networking opportunities for individuals, groups,
and businesses inspired by a particular vision for enhancing the quality
of life in the Community.
3. Encourage interaction among city officials and employees, volunteers,
and other citizens to advance the vision.
4. Develop and promote strategies to involve more people in community
life.
5. Create a community-wide sense of progress toward realizing a collective
vision that inspires care for the community through available media and
educational resources.
B. Responsibilities
In accordance with its bylaws, the Executive Board shalL
1. develop a schedule for proposed activities for the period from June 2013
through December 2014, with a detailed budget for each activity or
group of activities, using the January 2006 Report to the City Council
"Recommended Direction for Envision Connection Project"and the
November 2012 "Report to the Golden Valley City Council from the
Envision Connection Project Executive Board" as the basis for activities;
and
2. secure Council approval for proposed activities which involve City
personnel, City resources, or related expenditures of public funds; and
3. take leadership in implementation of Board activities or facilitate
implementation of those activities by other community organizations or
individuals; and
4. submit an annual report to the City Council describing Envision
Connection Project activities, events, and achievements; and
5. identify ways to accomplish the Envision Connection Project mission
and responsibilities through another entity or entities outside of the
scope of city government while retaining the possibility of links ta the
City of Golden Valley.
Resolution 13-52 - Continued June 18, 2013
II. MEMBERSHIP, MEETINGS AND TIME FRAME
A. Membership
1. The Council will appoint up to 15 persons to the Executive Board:
a. Some members will continue from the initial Executive Board.
b. Additional members will be recruited, with an emphasis on
recruiting members to lead key activities undertaken by work teams
(subcommittees).
c. Volunteers not appointed to the Executive Board will be provided
opportunities to participate on work teams.
2. One Council Member will serve as City Council liaison to the Executive
Board.
3. The City Manager shall provide appropriate staff support.
B. Meetings and Time Frame
1. The Executive Board shall complete its charge by December 2014.
2. The Executive Board shall meet at least monthly, on the #e�#third
Thursday of the month. It may call special meetings as necessary, in
compliance with the State Open Meeting Law.
3. A quorum must be present to conduct business.
III. REPORTING
A. Minutes shall be kept of all meetings and forwarded to the City Gouncil upon
approval.
B. The Board shall report to the City Council on its activities at least annually.
Shepard M, Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
CITY OF GOLDEN VALLEY, MINNESOTA
ENVISION CONNECTION PROJECT EXECUTIVE BOARD BY-LAWS
Approved by the City Council on June 18, 2013
Article I: The Board
Name of Board. The name of the Board shall be the "Golden Valley Envision
Connection Project Executive Board", which is referred to herein as the "Board."
Mission, Vision, Values and Goals Statements.
Mission
Advance specific implementation strategies for the Envision Golden Valley
objectives of engaging citizens in activities and projects that strengthen
the community.
Vision
The Board adheres to the vision set forth by the City.
Values
The Board adheres to the values set forth by the City.
Goals
• Help build community by bringing residents, businesses, institutions,
City officials, and City employees together to help realize aspirations
cited in Envision Golden Valley.
• Encourage and promote involvement and inclusiveness within
neighborhoods, among cultures, across generations, and with
neighboring communities.
• Help promote new initiatives by residents and businesses by linking
people, groups, and resources.
• Serve the Council as an advisory board by recommending initiatives
that meet ideals of Envision Golden Valley.
Article II: Membership
A. Composition. The Board shall be an advisory board to the City Council,
composed of up to fifteen (15) members. All board members shall be appointed
as set forth in this section.
B. Members. Members of the Board shall be appointed by the City Council for
three-year staggering terms. Members of the Board shall be qualified voters and
residents of the City. A vacancy shall be deemed to exist if a member ceases to
meet the residency requirements. A member of the Board may be removed with
or without cause by the City Council. A City Council member may serve as a
liaison to the Board.
D. Appointments. The terms of all Board members shall be fixed and
determined at the time of appointment. The City Council shall appoint the
members of the Board and may fill vacancies for unexpired terms. Members of
the Board shall serve until December 31 of the year in which their term expires or
until their successors are appointed.
Article III: Organization
A. Officers. The officers of the Board shall be Chair and Vice-Chair, elected
from the members of the Board.
Chair. The Chair's positian rotates annually and serves for one year. The
Chair may not serve consecutive terms as Chair. The responsibilities of
the Chair are:
a. preside at all meetings of the Board in a productive and time-
efficient manner;
b. ensure that the Board conducts its activities within the stated
mission and by-laws of the Board;
c. appoint Board members to subcommittees;
d. monitor and ensure the progress and completion of the Board's
work plan; and
e. report to City Council.
Vice-Chair. The Vice-Chair rotates annually and serves for one year. The
Vice-Chair may not serve consecutive terms as Vice-Chair. The
responsibilities of the Vice-Chair are:
a. perform the duties of the Chair in the absence or incapacity of
the Chair; and
b. in the event of resignation or death of the Chair, the Vice-Chair
shall perform such duties as imposed on the Chair until the
original term of the Chair has expired.
B. Staff Liaison. A staff liaison to the Board shall be appointed by the City
Manager. The staff liaison's responsibilities are to:
a. facilitate or assist in the meetings;
b. keep the Board's meeting agendas and minutes in accordance
with the City's record keeping procedures and Minnesota
Statutes;
c. record the attendance of Board members;
d. keep the City Manager informed of the Board's business; and
e. assist the Board in considering their financial needs and if
deemed necessary, request appropriate funding from the City
Council through the annual budget process.
C. Delegation of Duties. Officers may delegate duties of their position to other
Board members as deemed appropriate by the Board.
D. Subcommittees. Subcommittees shall not consist of a majority or more of
currently appointed Board members.
Article IV: Election of Officers
A. Elections and Terms of Office. The Chair and Vice-Chair shall be elected
from the Board membership by its members at its regular Annual Meeting. Terms
of office shall be for one year and shall rotate. The Chair and Vice-Chair shall not
serve consecutive terms.
B. Vacancies. Should the office of Chair or Vice-Chair become vacant, the
Board shall elect a successor from its membership at the next regular meeting
and such election shall be for the unexpired term of said office.
Article IV: Meetings
A. Open Meetings. All meetings of the Board shall be conducted in accordance
with the Minnesota Open Meeting Law. This means all business and discussion
occurs at a meeting which has been posted and is open to the public. A quorum
of the members should not discuss Board business by email, forms of social
media, telephone or informal meetings.
B. Annual Meeting. The Annual Meeting of the Board shall be a regufar
meeting, typically the first meeting after new Board members are appointed, at
which time elections will be held and the following year's work plan will be
discussed.
C. Regular Meetings. The regular meetings of the Board shall be held on the
third Thursday of the month at City Hall at 7 p.m. The Board may, by a majority
vote, change its regular meeting dates for any reason provided proper public
notice of the changed meeting is provided.
D. Special Meetings. Special meetings of the Board may be called by the Chair
or two Board members, or by the City Council, for the purpose of transacting any
business designated in the meeting notice. The notice for a special meeting shall
be posted in compliance with the Minnesota State Statutes governing public
meetings. The staff liaison shall notify Board members at least three (3) days
prior to the meeting of the date, time, place and purpose of the special meeting.
A special meeting must also be posted in accordance with the requirements of
the Minnesota Open Meeting Law.
E. Quorum and Voting. The presence of a majority of all regular members
currently appointed to the Board shall constitute a quorum for the purpose of
conducting its business and exercising its powers and for all other purposes. In
the event a quorum is not reached, a smaller number of inembers may meet to
have informal discussion, however, formal action shall not be taken and must be
reserved for such time as when a quorum of the Board is reached.
F. Subcommittee Meetings. Subcommittee meetings shall be held at a date
and time that does not conflict with the Board's regular and special meetings.
The staff liaison shall be notified of the date, time, location and topic of all
Subcommittee meetings.
G. Meeting Cancellation. Board meetings may be cancelled by the staff liaison
if there are no items on the agenda for discussion or if it is known a quorum will
not be reached because of Board members notifying the liaison of their intended
absence from the meeting.
Article V: Agendas and Minutes
A. Agenda Preparation. The agenda for regular and special meetings of the
Board shall be prepared by the staff liaison. Items to be placed on the agenda
may be proposed by the Chair, a Board member, the staff liaison, or at the
request of the City Council. Residents, businesses, or other interested parties
may contact individual Board members or the staff liaison to request that an item
be placed on the agenda for consideration. All agenda topics presented by the
City Council will be placed on an appropriate agenda; requests from other parties
will be placed on an appropriate future agenda at the discretion of the staff
liaison.
B. Approval of the Agenda. The agenda shall be approved at each meeting
prior to discussion of any item on the agenda. At the time of agenda approval,
items may be removed and the order of business may be modified by a majority
vote of inembers present at the meeting. No items shall be added to tlie agenda
unless deemed as urgent by the staff liaison. Prior to adjournment, members
present may communicate items recommended for inclusion on future agendas.
C. Record of Proceedings. All minutes and resolutions shall be in writing and
shall be kept in accordance with City procedures, Minnesota Statute and Rules
regarding preservation of public records and the Minnesota Data Privacy Act.
Article VI: Attendance and Performance of Duties
A. Attendance. Regular attendance at meetings is a requirement for continued
membership. Board members are expected to attend regular and special Board
meetings and assigned subcommittee meetings. Planned absences
communicated to the staff liaison or subcommittee chair in advance of the
meeting will be deemed excused. Other absences will be deemed unexcused.
The staff liaison will record all excused and unexcused absences.
B. Reporting. The City Council will be informed if a Board member has three (3)
unexcused absences in any calendar year, irregularly attends scheduled
meetings, or is frequently absent from scheduled meetings. Board members
meeting any of these criteria may be removed from the Board by the City
Council.
C. Performance of Duties. Board members are expected to adequately prepare
for meetings. Board members unable to complete an assigned task should notify
the Board chair or subcommittee chair as soon as possible. The Board may ask
the City Council to review a Board member's appointment based upon its
assessment of significant non-performance of duties.
D. Orientation. Each Board member shall attend a Board/Commission
orientation.
Article VII: Board Activities
A. Annual Work Plan. The Board will draft an annual work plan that details
activities and projected timelines for the upcoming year.
• The Chair may appoint Board members to be primarily responsible for
each work plan activity.
• The Board may establish subcommittees to oversee work plan
activities. The subcommittees will be chaired by Board members
appointed by the Chair.
• The Board's work plan will be submitted to the City Council, typically
during the first quarter of the calendar year. The Chair and/or Board
members will attend a Council/Manager meeting to discuss the
annual work plan with the City Council.
• The Board's work plan must be agreed upon by the City Council.
B. Subcommittees. The Board may create subcommittees to plan and direct
activities related to topics of interest to the Board and to oversee work plan
activities.
• Subcommittees will be chaired by Board members appointed by the
Chair.
• Subcommittees shall not consist of a majority or more of currently
appointed Board members. A majority of the subcommittee must be
present to conduct business, including the subcommittee chair.
• The Board may consolidate or dissolve subcommittees at any time.
• The subcommittee chair may appoint other Board members and
representatives from the broader community to the subcommittee,
provided that the subcommittee at no time consists of a majority or
more of currently appointed Board members.
• The subcommittee chair shall report back to the Board about its
activities as an agenda item at regular Board meetings.
C. Annual Report to City Council. The Board shall submit an annual report to
the City Council summarizing the past year's activities. The report may highlight
information the Board feels appropriate to convey to the City Council.
• The Chair or Vice-Chair will prepare the report for approval by the
Board. Board members may submit signed addenda presenting
alternative conclusions or perspectives.
• The report and addenda are submitted with the current year work plan
in the first quarter of the calendar year or as soon thereafter as
possible.
Article VIII: By-Laws and Rules
A. Amendments. Proposed amendments to these By-Laws may be forwarded to
the City Council for approval by a majority of all voting members of the Board.
Board members must be given one month's advance notice regarding proposed
amendments prior to formal Board action. Amendments to these procedures can
only be considered at a regular meeting of the Board.
B. City Council Approval. These by-laws are subject to the City Council's
approval and must comply with the Golden Valley City Code.
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. J. Resolution Authorizing the Application to the Minnesota Department of Transportation
(MnDOT) for Metro Municipal Agreement Program for the Improvements at the Douglas Drive/
Country Club Drive/TH 55 Intersection
Prepared By
leannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Mark Ray, PE, Street Maintenance Supervisor
Summary
At the June 11, 2013 Council/Manager meeting, staff discussed with the City Council a potential
funding opportunity for a portion of the Douglas Drive Corridor Project. Metro Municipal
Agreement Program (MMAP) provides funding for construction projects that are developed and
administered by local agencies and provides a benefit to both the local community and the trunk
highway system. The funds are intended to pay for a portion of the construction costs of a project
with MnDOT paying for 60% and the loca) government paying 40%. In FY 2015, the program has a
budgeted $4 million allocated for projects. The maximum award for any single project is $650,000
for construction, plus 8%for construction engineering and inspection, for a total of$702,000. The
application is due July 17, 2013. Project selection will occur in October 2013, with the funds
becoming available July 1, 2014.
Staff has determined that a portion of the Council approved Priarity 1 Area for the Douglas Drive
(County State Aid Highway 102) project is a good candidate for this funding opportunity. The
main component of the Priority 1 area is elimination of the intersection of Country Club Drive
with Douglas Drive. Country Club Drive will be converted to a cul-de-sac just east of the Optum
Health parking lot driveway. Modifications in the access to Trunk Highway 55 will also be included
in this project, with right in/right out to the highway included.
Attachments
• Resolution Authorizing a Minnesota Department of Transportation Municipal Agreement
Program Submittal for Intersection Improvements at Country Club Drive/Douglas Drive
(CSAH 102) and Trunk Highway 55 (1 page)
Recommendation
Motion to adopt Resolution Authorizing a Minnesota Department of Transportation Municipal
Agreement Program Submittal for Intersection Improvements at Country Club Drive/Douglas
Drive (CSAH 102) and Trunk Highway 55.
Resolution 13-53 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING A MINNESOTA DEPARTMENT OF TRANSPORTATION
MUNICIPAL AGREEMENT PROGRAM SUBMITTAL FOR INTERSECTION
IMPROVEMENTS AT COUNTRY CLUB DRIVE/DOUGLAS DRIVE (CSAH 102) AND
TRUNK HIGHWAY 55
WHEREAS, the Minnesota Department of Transportation has allocated funding for
cooperative agreement projects that mutually benefit operations on both trunk highways
and local streets; and
WHEREAS, Hennepin County has identified traffic congestion and delay and safety
concerns at the intersection of Douglas Drive (CSAH 102) and Country Club Drive, north of
Trunk Highway 55, as a result of the exiting geometric configuration of the intersection; and
WHEREAS, Golden Valley has identified traffic congestion and delay and safety
concerns at the intersection of Douglas Drive (CSAH 102) and Country Club Drive, north of
Trunk Highway 55, as a result of the exiting geometric configuration of the intersection; and
WHEREAS, due to the proximity of the Country Club Drive/Douglas Drive (CSAH
102) intersection to TH 55 any proposed geometric changes will impact the intersection
operation of TH 55 and Douglas Drive (CSAH 102); and
WHEREAS, the City is committed to providing the funding above and beyond those
provided as part of the Municipal Agreement Program.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley ta request funding through the Municipal Agreement Program from the Minnesota
Department of Transportation for the proposed 2014 improvement of the intersection of
Country Club Drive, Dauglas Drive (CSAH 102) and Trunk Highway 55 and to commit to
providing the local share of funding for the project if awarded a grant.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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763-593-803U/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
3. K. Resolution Authorizing the Application to the Minnesota Department of Transportation
(MnDOT) for Metro Municipal Agreement Program for the Improvements at the Intersection of
TH 55 and Winnetka Avenue (CSAH 156)
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver, PE, City Engineer
Mark Ray, PE, Street Maintenance Supervisor
Summary
At the June 11, 2013 Council/Manager meeting, staff discussed with the City Council a potential
funding opportunity for improvements at the intersection of TH 55 and Winnetka Avenue
(CSAH 156). Metro Municipal Agreement Program (MMAP) provides funding for construction
projects that are developed and administered by local agencies and provides a benefit to both
the local community and the trunk highway system. The funds are intended to pay far a portion
of the construction costs of a project with MnDOT paying 60% and the local government paying
40%. In FY 2015, the program has a budgeted $4 million allocated for projects. The maximum
award for any single project is $650,000 for construction, plus 8%for construction engineering
and inspection, for a total of$702,000. The application is due July 17, 2013. Project selection will
occur in October 2013, with the funds becoming available July 1, 2014.
Proiect Coordination
CenterPoint Energy has notified the City that it intends to replace its gas main extending from
Winnetka Avenue at Harold Avenue north to New Hope in the future. The intent is to coordinate
CenterPoint Energy's work with this reconstruction project to minimize the impact on traffic and
maximize available financiai resources.
Proiect Costs
The estimated cost for this project is $1,300,000. The MnDOT agreement may provide up to
$702,000 with the balance being paid for by the City using local State Aid funds. Coordination
with CenterPoint Energy's project may aid in offsetting the City's portion of the project cost.
Support for MMAP Submitta)
City staff has spoken with the MnDOT consultant that developed the 2011 traffic signal timing
plan for the entire TH 55 corridor. In discussing the proposed change at Winnetka Avenue, the
consultant noted that the proposed modification would be a significant improvement and would
benefit traffic signal timing along the TH 55 corridor through Golden Valley. Existing congestion at
the intersection is currently driving some of the constraints that are put on potential
improvements to the traffic signal coordination.
Staff will be seeking the support for the application from Hennepin County staff as well. MnDOT
staff has already provided support for the project.
Attachments
• Resolution Authorizing a Minnesota Department of Transportation Municipal Agreement
Program Submittal for Intersection Improvements at Winnetka Avenue and Trunk Highway 55
(1 page)
Recommendation
Motion to adopt Resolution Authorizing a Minnesota Department of Transportation Municipal
Agreement Program Submittal for Intersection Improvements at Winnetka Avenue and Trunk
Highway 55.
Resolution 13-54 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING A MINNESOTA DEPARTMENT OF TRANSPORTATIQN
MUNICIPAL AGREEMENT PROGRAM SUBMITTAL FOR INTERSECTION
IMPROVEMENTS AT WINNETKA AVENUE AND TRUNK HIGHWAY 55
WHEREAS, the Minnesota Department of Transportation has allocated funding for
cooperative agreement projects that mutually benefit operations on both trunk highways
and local streets; and
WHEREAS, the Minnesota Department of Transportation has identified existing
operational issues at the intersection of Winnetka Avenue and Trunk Highway 55 that
negatively impact the entire Trunk Highway 55 Corridor through Golden Valley; and
WHEREAS, Hennepin County has identified traffic congestion and delay along
Winnetka Avenue, north of Trunk Highway 55, as a result of the exiting geometric
configuration of the intersection of Trunk Highway 55 and Winnetka Avenue/CSAH 156;
and
WHEREAS, Golden Valley has identified traffic congestion and delay along
Winnetka Avenue, south of Trunk Highway 55, as a result of the existing geometric
configuration of the intersection of Trunk Highway 55 and Winnetka Avenue/CSAH 156;
and
WHEREAS, the City is committed to providing the funding above and beyond those
provided as part of the Municipal Agreement Program.
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley to request funding through the Municipal Agreement Program from the Minnesota
Department of Transportation for the proposed 2014 improvement of the intersection of
Trunk Highway 55 and Winnetka Avenue/CSAH 156 and to commit to providing the local
share of funding for the project if awarded a grant.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
4. A. MS4 General Permit, Storm Water Pollution Prevention Program, 2012 Annual Report to the
Minnesota Pollution Control Agency
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver P.E., City Engineer
Eric Eckman, Public Works Specialist
Summary
As authorized by the Clean Water Act of 1972 and its amendments, the U.S. Environmental
Protection Agency (EPA) oversees the National Pollutant Discharge Elimination System (NPDES)
permit program which regulates point and non-point sources of pollution into our nation's
waterways. Point sources include pipes and ditches, and non-point sources include overland
precipitation runoff. The Minnesota Pollution Control Agency (MPCA) manages the permit
program for EPA in Minnesota.
Cities like Golden Valley, which operate their own storm sewer systems, are required to obtain a
Municipal Separate Storm Sewer System (MS4) General Permit from MPCA. The permit allows
Golden Valley to discharge stormwater into public receiving waters. It also requires that the City
develop and implement a Storm Water Pollution Prevention Program to reduce the
contamination of stormwater runoff and prohibit illicit discharges.
The Phase II NPDES permit program was implemented by EPA in 1999 and required cities with
populations between 10,000 and 100,000 to obtain a permit to discharge stormwater. Golden
Valley applied for its MS4 permit from MPCA on March 10, 2003. The permit was updated and
reissued by MPCA in 2006 and again in 2013. The permit addresses how the City regulates and
improves its stormwater discharges, and includes a comprehensive Storm Water Pollution
Prevention Program (SWPPP) which serves to minimize the discharge of pollutants and protect
and enhance water quality.
Golden Valley's SWPPP addresses the six minimum control measures outlined in the MS4 permit
requirements. Many of the Best Management Practices required in the permit were developed
by the City in accordance with its Surface Water Management Plan. The six minimum control
measures of the permit are:
1. Pubiic Education and Outreach
2. Public Involvement and Participation
3. Illicit Discharge, Detection and Elimination
4. Construction Site Runoff Contro)
S. Post Construction Runoff Control
6. Pollution Prevention and Good Housekeeping
The holding of an annual public meeting and preparation of an annual report are requirements of
the MS4 permit. The meeting has been advertised for June 18, 2013 at 7 pm. The City must
create a record of the public comments received, either written or oral. The public input must be
considered and a record of decision must be added to the annual report to MPCA.
Attachments
• Minimum Control Measure Summary (5 pages)
• Resolution Issuing a Negative Declaration of Need for Revisions to the Storm Water Pollution
Prevention Program (1 page)
Recommendation
Motion to adopt Resolution Issuing a Negative Declaration of Need for Revisions to the Storm
Water Pollution Prevention Program
Minimum Control Measure Summarv
This section summarizes the existing and planned Best Management Practices(BMP) selected by
the City of Golden Valley.
1. Public Education and Outreach
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaqer Date
1.A.1 Develop a Storm Water Communications X Communication Active
Plan Coordinator
Website-Water Resource Education and Communication
1.A.2 Information X Coordinator Active
1.A.3 Water Resource Educational Materials X Communication Active
Coordinator
1.A.4 New Resident Packets X Communication Active
Coordinator
1.A.5 Local Cable TV Scroll Education X Communication Active
Coordinator
1.A.6 Clty Newsletter X Communication ACtIVe
Coordinator
Public Works
2.6 Conduct Annual Public Meeting X speciaiist Active
2.L1.1 Volunteer Storm Drain Stencilin Pro ram X Public Works Active
g 9 Specialist
2.D.2 Adopt a Storm Drain Program �( Public Works Active
Specialist
Public Works
3.D �nform Public of Hazards Associated with X Specialist, Active
Illicit Discharges Chief of Fire&
Ins ections
6.A.1 Park Maintenance Staff Trainin �( Park Maintenance Active
9 Supervisor
StreeWehicle
6.A.2 Vehicle Maintenance Staff Training X Maintenance Active
Su ervisor
New Construction and Land Disturbance Public Works
6.A.3 Maintenance Staff Training X MMatna er e Active
utilities
6.A.4 Storm Sewer Maintenance Staff Training X Maintenance Active
su ervisor
1
2, Public Involvement and Participation
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaaer Date
2.A Public Notice Re uirements for SWPPP X Public Works Active
p Specialist
Public Works
2.6 Conduct Annual Public Meeting X Specialist Active
2.0 Consider Public In ut Re ardin SWPPP X Public Works Active
p g g Specialist
Public Works
2.D.1 Volunteer Storm Drain Stenciling Program X Specialist Active
2.D.2 Adopt a Storm Drain Program �( Public Works Active
Specialist
Public Works
2.D.3 BCWMC Public Meetings X Specialist Active
2.D.4 Environmental Commission �( Public Works Active
Specialist
3. Illicit Discharge, Detection and Elimination
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaqer Date
3.A.1 Storm Sewer System Map X City Engineer Active
3.A.2 Bassett Creek Inventory (outfalls, culverts, X Public Works Active
significant erosion sites and obstructions) speciaiist
Public Works
3 B Develop Regulatory Mechanisms X Specialist, Active
Prohibiting Non-Storm Water Discharges Chief of Fire 8�
Ins ections
3.C.1 Program to Detect and Address Illicit X Chief of Fire& Active
Connections Inspections
3.C.2 Program to Detect and Address Illegal X Public Works Active
Dumping Specialist
Public Works
3.D Inform Public of Hazards Associated with X speciaiist, Active
Illicit Discharges Chief of Fire&
Ins ections
2
4. Construction Site Runoff Control
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaaer Date
4.A.B Review and Revise Existing Grading, X Public Works Active
Drainage, and Erosion Control Ordinance Specialist
PW Project
4.0 Construction Site Waste Disposal and X Coordinator, Active
Debris Storage cnief of Fire&
Ins ections
4.D Procedure for Site Plan Review Process X Planning Director Active
Public Works
4.E Procedure for Non-Compliance Complaints X Specialist, Active
and Reports Chief of Fire&
Ins ections
4.F Procedure for Site Inspection and X Public Works Active
Enforcement Specialist
4.A.6 Grading, Drainage and Erosion Control X Public Works Active
Brochure specialist
5. Post Construction Runoff Control
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaqer Date
5.A Watershed BMP Requirements for X City Engineer ACtIVe
Improvement and Development Proposals
5.B.1 Watershed Regulatory Mechanisms for X Public Works Active
Post-Construction Runoff Specialist
5.6.2 Ordinance Limiting the Use of Phosphorus X Public Works Active
Specialist
Tree Preservation Ordinance �( PubliC Works Active
5.6.3 Specialist
5.0 BMP Maintenance A reements �( PubliC Works Active
g Specialist
3
6. Pollution Prevention and Good Housekeeping
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaqer Date
Parks&Golf
6.A.1 Park/Golf Maintenance Staff Training X Maintenance Active
Su ervisor
StreeWehicle
6.A.2 Vehicle Maintenance Staff Training X Maintenance Active
Su ervisor
New Construction and Land Disturbance Public Works
6.A.3 Maintenance StaffTraining X M�at�eaa fce Active
Utilities
6.A.4 Storm Sewer Maintenance Staff Training X Maintenance Active
Su ervisor
StreeWehicle
6.6.1A Automobile Maintenance Program X Maintenance Active
Su ervisor
StreeWehicle
6.B.1 B Parking Lot and Street Cleaning X Maintenance Active
Su ervisor
Utilities
6.B.1C Storm Drain System Cleaning X Maintenance Active
Su ervisor
6.6.1 D Hazardous Materials Mana ement X Chief of Fire& Active
� Inspections �
Public Works
6.B.1 E Road Salt Storage and Handling X Maintenance Active
Mana er
Vehicle
6.B.1F Used Oil Recycling X nnaintenance Active
Foreman
6.6.1 G Develop a Spill Response Plan X Clnlspect o s& Active
Inspect Annually All Structural Pollution Public Works
6'B'2 Controls X Maintenance Active
Mana er
6.6.3 Inspect Annually 20% of Outfalls, Basins, X city Engineer Active
Ponds
Exposed Stockpile, Storage and Material Public Works
6.6.4 Handling Areas X MMatna er e Active
6.6.5 Determine Need for Repair of Outfalls, X City Engineer Active
Basins, Ponds
6.6.6 Inspection Annual Report X City Engineer ACtIVe
6.B.7 Establish Record Keeping System to Track X Public Works Active
ACtiviti@S Specialist
1.A.1 Develop a Storm Water Communications X Communication Active
Plan Coordinator
1.A.2 Website-Water Resource Education and X Communication Active
Information coordinator
1.A.3 Water Resource Educational Materials X Communication Active
Coordinator
4
7. Additional BMPs
(BOLD I.D#S—Minimum Permit Requirements)
Existing Planned Responsible Implement
I.D.# BMP Description BMP BMP Manaqer Date
IX.A Discharge Affecting Source Water X Public Works Active
Protection Areas Specialist
IV.D Im aired Waters Review Process X Public Works Active
p Specialist
5
Resolution 13-55 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION ISSUING A NEGATIVE DECLARATION OF NEED
FOR REVISIONS TO THE STORM WATER POLLUTION PREVENTION PROGRAM
WHEREAS, the City prepared and submitted to the Minnesota Pollution Control
Agency (MPCA) its permit application for operation of the City's Municipal Separate Storm
Sewer System (MS4) on March 1 Q, 2003; and
WHEREAS, the permit required that the City develop a plan for regulating and
improving stormwater discharge commonly referred to as the Storm Water Pollution
Prevention Program (SWPPP); and
WHEREAS, staff has been working to meet the objectives set forth in the SWPPP
and is required to report to the MPCA on the status of the plan's implementation on an
annual basis; and
WHEREAS, the City has placed notification of a public hearing in the City's official
newspaper and has held a public hearing to report on progress made in implementation of
the SWPPP and to take public testimony; and
WHEREAS, comments made during the public hearing will be incorporated into the
City Council recard.
NOW, THEREFORE, BE IT RESOLVED, the City of Golden Valley has determined
that no revisions to the Storm Water Pollution Prevention Program are required and staff is
hereby directed to file the annual report with the Minnesota Pollution Control Agency.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
�'���1 #�� �.'
Public Works Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
4, B. Public Hearing to Vacate Easements in the Plat of The Colonnade P.U.D. No. 53
(Arcata Apartments)
Prepared By
Jeannine Clancy, Director of Public Works
Eric Eckman, Public Works Specialist
Summary
A developer has proposed the construction of an apartment building (Arcata) on the vacant
parcel located at the intersection of Xenia Avenue South and Golden Hills Drive. As a condition of
the development, the City requires a portion of the northwest corner of the property to be
dedicated as public right-of-way for the future construction of intersection improvements at
Xenia Avenue and Golden Hills Drive. As such, the existing easements in this area need to be
vacated and re-dedicated adjacent to the new right-of-way. The granting of public right-of-way
and easements will be through separate document.
A notice of public hearing regarding the proposed easement vacation was published and posted
and letters were sent to the affected property owners along with the proposed resolution. Staff
sent a letter to all private utility companies requesting their review and comment. Notice to the
Commissioner of Natural Resources is not required for this vacation. There have been no
objections to this easement vacation.
Consideration of this easement vacation was supported by resolution of the City Council in their
meeting on June 4, 2013, and therefore in accordance with state statutes requires a four-fifths
majority vote in favor of the resolution.
Attachments
• Easement Vacation Exhibit (Drainage & Utility) (1 page)
• Easement Vacation Exhibit (Walkway) (1 page)
• Proposed Right-of-Way& Drainage & Utility Easement Exhibit (1 page)
• Resolution Vacating Portions of a Drainage and Utility Easement and Walkway Easement in
the Plat of The Colonnade P.U.D. No. 53 (2 pages)
Recommended Action
Motion to adopt Resolution Vacating Portions of a Drainage and Utility Easement and Walkway
Easement in the Plat of The Colonnade P.U.D. No. 53
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Resolution 13-56 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION VACATING PORTIONS OF A
DRAINAGE AND UTILITY EASEMENT AND WALKWAY EASEMENT
IN THE PLAT OF THE COLONNADE P.U.D. NO. 53
WHEREAS, the City Council of the City of Golden Valley, pursuant to due notice,
has heretofore conducted a public hearing on the vacation of a portion of a drainage and
utility easement and a portion of a walkway easement in the recorded plat of The
Colonnade P.U.D. No. 53, legally described as follows:
Lot 4, Block 1, The Colonnade P.U.D. No. 53, Hennepin County, Minnesota (the
"Subject Property").
WHEREAS, all persons present were given the opportunity to be heard; and
WHEREAS, the Subject Property is proposed to be developed as shown in the
approved plans titled, Arcata, located in the Engineering Office of Golden Valley City Hall;
and
WHEREAS, a condition of the development is the granting of easements for public
right-of-way purposes and drainage and utility purposes, in the northwest corner of the
Subject Property, to facilitate future intersection improvements at Xenia Avenue South and
Golden Hills Drive; and
WHEREAS, the approval of this resolution is contingent upon the granting of such
easements; and
WHEREAS, the City has evaluated its interest and use of the property and has
determined that the easements granted are sufficient to replace the easements vacated
herein; and
WHEREAS, the Council has determined that the vacation will benefit the public
interest because the vacation is predicted to foster economic growth in the City of Golden
Valley and, on a greater scale, the State of Minnesota benefits by the projected
measurable increase in tax revenue and general prosperity.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City af Golden
Valley that said easements located in the property legally described below be vacated:
That part of a drainage and utility easement dedicated in the plat of THE
COLONNADE P.U.D. NO. 53, according to the recorded plat thereof, Hennepin
County, Minnesota, being 10.00 feet wide and adjoining the northwesterly line of Lot
4, Block 1, of said plat; together with that part of a walkway easement reserved in
document number 7797568, being 10.00 feet wide and adjoining the northwesterly
line of Lot 4, Block 1, of said plat.
Resolution 13-56 - Continued June 18, 2013
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favar thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
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763 593-80301763 593 3988(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
5. A. Second Consideration -Amendment to City Code Regarding Animal and Fowl Keeping,
Transporting, Treatment, and Housing
Prepared By
leannine Clancy, Director of Public Works
Stacy Carlson, Chief of Police
Eric Seaburg, EIT, Engineer
Summary
In 2012, the City Council was approached by a group of residents to consider modifications to the
section of city code pertaining to Animals and Fowl Keeping, Transporting, Treatment, and
Housing (Section 10.32). In particular, the residents were concerned with the prohibitive
language regarding chicken keeping, a hobby that has grown significantly in interest over the past
several years. At the time, the Council directed the Environmental Commission to perform a
study on the citizen proposal and report back with their recommendation.
At the April 12, 2013 Council/Manager meeting,the Environmental Commission Chair presented
the Commission's findings to the Council. On a 4-3 vote, the Commission recommended a change
to Section 10.32 of the City Code to allow chicken keeping, with limitations. The Commission also
included a draft ordinance in the report to illustrate their perception of how a good ordinance
would look. The proposed ordinance revisions were discussed further by the Council at additional
Council/Manager meetings with City staff making modifications to the ordinance as necessary.
In addition to the modifications regarding chickens, staff was directed to broaden the definition
of animals in Subdivision 1(B).
The City Council approved the ordinance, with minor revisions, on its first consideration on
June 4, 2013. If the Council adopts the ordinance on its second reading, it will be effective upon
publication.
Attachments
• Ordinance#499, Amending Section 10.32 Regarding Definition of Animals and Keeping of
Chickens (4 pa�es)
Recommended Action
Motion to adopt Ordinance#499, Amending Section 10.32 Regarding Definition of Animals and
Keeping of Chickens on its Second Consideration.
ORDINANCE NO. 499, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 10.32 Regarding Definition of Animals and Keeping of Chickens
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Section 10.32, Subd. 1(B) is amended by changing it
thereof to read as follows:
"Animals: Includes farm animals and all other animals, and feathered birds or
fowl except dogs, cats, small rodents, rabbits, ferrets, reptiles under finrenty (20)
pounds, non-poisonous amphibians, non-poisonous snakes under forty (40)
pounds, non-poisonous invertebrates, fish, and caged household birds."
Section 2. City Code Section 10.32, Subd. 2 is hereby amended by deleting the
word "permit" and replacing it with the word "license."
Section 3. City Code Section 10.32, Subd. 2 is further amended by adding the
following to the end of the first sentence:
"or, (5) chickens in accordance with the terms in Subdivision 3 hereof."
Section 4. City Code Section 10.32 is hereby amended by adding a new
Subdivision 3 as follows and renumbering the remaining subdivisions.
Subdivision 3. Keeping of Chickens
No person shall own, harbor, or keep within the City a hen chicken unless a valid
license for such chicken has been obtained pursuant to the provisions stated
herein.
A. License
1. Licenses shall be obtained annually and expire each April 1.
2. License application fees are due upon submittal of the license
application. The fee will be established by ordinance.
3. The City may deny or revoke any license application or renewal if it
deems the applicant (a) unable or unwilling to fulfill the provisions
stated herein, (b) failing to comply with the provisions of this Section,
(c) submitting inaccurate or incomplete license information, (d) failing
to meet the conditions of the license, (e) creating a nuisance, or (t� if
the public health and safety would be unreasonably endangered by the
granting or renewing of such license.
4. An initial inspection of the property, coop, and run is required prior to
issuance of a license. A similar inspection is also required for license
renewals.
5. The City may inspect the licensed property at any time to ensure
compliance with the provisians of this Section. .
B. General
1. The keeping of roosters is prohibited.
2. No more than four (4) chickens shall be kept on any one (1) licensed
premises.
3. Chickens must be confined on the licensed premise at all times, in a
chicken coop or chicken run, and may not be kept in any part of the
principal dwelling, garage, front yard, or side yard.
4. The butchering of chickens is prohibited.
5. All chicken grains and feed must be stored in a rodent proof container.
6. The use of chickens for cockfighting is prohibited.
C. Coop and Run
1. All chickens shall be provided access to both a coop and run.
2. All fencing and electrical work associated with the chicken coop or run
shall be consistent with the building and zoning codes and all
appropriate permits and licenses shall be obtained therefore.
3. Any chicken coop or run shall be set back at least ten (10) feet from
the principal dwelling, fifty (50) feet from principal dwellings on
adjacent lots, and ten (10) feet from the property line. The coop and
run shall be located closer to the principal dwelling of the licensed
property than to any principal dwelling on adjacent properties.
4. Any coop or run shall be set back at least twenty-five (25) feet from the
following features:
a. A delineated wetland edge;
b. The top of a bank of a pand, filtration basin, or infiltration basin.
5. Chicken coops shall have a maximum footprint area of ten (10) square
feet per chicken and a minimum footprint area of five (5) square feet
per chicken.
6. Chicken runs shall have a maximum footprint area of finrenty (20)
square feet per chicken and a minimum footprint area of ten (10)
square feet per chicken.
7. The coop shall be elevated a minimum of twelve (12) inches above
ground and may not exceed a height of six (6) feet as measured from
the ground.
8. No coop or run shall be located in any form of easement or right-of-
way.
9. The coop and run shall be completely enclosed and rodent proof.
10. The coop shall provide adequate protection from the elements and be
winterized.
D. Private Restrictions and Covenants on Property. Notwithstanding the
issuance of a license by the City, private restrictions or covenants on the
use of property shall remain enforceable. Private restrictions include but
are not limited ta deed restrictions, condominium master deed restrictions,
neighborhood association by-laws, and covenant declarations. A license
issued to a person whose premises are subject to private restrictions
and/or covenants that prohibit the keeping of chickens is void. The
interpretation and enforcement of the private restrictions is the sole
responsibility of the private parties involved.
Section 5. City Code Section 10.32, Subd. 8 (after renumbering) is hereby
amended by deleting the phrase "Director of Public Safety" and replacing it with the
phrase "Chief of Police."
Section 6. City Code Section 10.32, Subd. 9 (after renumbering) is hereby
amended by deleting the words "Department of Public Safety" and replacing them with
the words "Police Department."
Section 7. City Code Section 10.32, Subd. 9 is further amended by adding the
word "administrative" before the word "citations" and adding the phrase "in accordance
with Section 4.60 Subdivision 3(b) of the City Code" after the word "citations."
Section 8. City Code Section 10.32, Subd. 9 is further amended by adding the
phrase "Administrative citations for violations of this section shall be processed, heard
and considered in all respects as that provided in Section 4.60, Subdivisions 11 and 12
of the City Code" after the phrase "violation of this Section."
Section 9. City Code Ghapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 10.99
entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 10. This Ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 18th day of June, 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
���� �� �
Finance Department
?63-593-80131763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
5. B. Second Consideration - Ordinance#500-Amendments to the 2013 Master Fee Schedule-
Chicken Coop License and Initial Investigation Fee
Prepared By
Sue Virnig, Finance Director
Summary
If the Council proceeds with adoption of the amendments regarding the keeping of chickens the
Cauncil should also adopt the associated fees. The Master Fee Schedule should be amended to
include the fee for the chicken coop license and the initial investigation fee. Staff is proposing the
annual fee for the license shall be $25 and the initial investigation fee shall be $50. All licenses
will be renewed in April of each year.
The City Council adopted the ordinance on its First Consideration on June 4, 2013. If the Council
adopts the ordinance on its Second Consideration, it will be published and effective on June 28,
2013.
Attachments
Ordinance #500, Amendment to the Master Fee Schedule for Chicken Coop License and Initial
Investigation (1 page)
Recommended Action
Motion to adopt on Second Consideration, Ordinance#500, Amendment to the Master Fee
Schedule for Chicken Coop License and Initial Investigation.
ORDINANCE NO. 500, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amendment to the Master Fee Schedule for
Chicken Coop License and Initial Investigation
The Gity Council for the City of Golden Valley hereby ordains:
Section 1. The Master Fee Schedule in Chapter 25 of the City Code is hereby
amended by adding the following:
Chicken Coop License Initial Investigation $50
Annual License 1 April $25
Section 2. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" is hereby adopted in its
entirety, by reference, as though repeated verbatim herein.
Section 3. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 18th day of June, 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk �
�°l�� �7� ��,�,
Palice Department
763-593-8Q79/763-593 8098(fax)
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
Agenda Item
6. A. Wine On-Sale (Including Strong Beer) and Non-intoxicating Malt Liquor- Nong's Thai Cuisine
Inc.
Prepared By
Stacy A. Carlson, Chief of Police
Jim Roberts, Sergeant
Summary
Nong's Thai Cuisine Inc., has applied for a Wine On-Sale (including strong Beer) and Non-
Intoxicating Malt Liquor license. Nong's Thai Cuisine restructured to a corporation and completed
a new application.
The City Attorney has reviewed the application, and has found the application documents are in
order and complete. The applicant meets all State and City requirements for consideration of the
issuance of a Wine On-Sale (including strong beer) and Non-intoxicating Malt Liquor license.
Recommended Action
Motion to approve the issuance of a Wine On-Sale (including strong Beer) and Non-Intoxicating
Malt Liquor license to Nong's Thai Cuisine Inc., located at 2520 Hillsboro Avenue North in the
Sunny Hollow Shopping Center.
Ct��' t�� � ,,�:,:�:
Finance Deparfiment
763-593-8013/763-593 8109(faxj
� ,._. _.- .. _ .
Executive Summary For Action
Golden Valley City Council Meeting
June 18, 2013
A�enda Item
6. B. Resolution Authorizing Reporting Requirements for the Local Performance Measurement
Program
Prepared By
Sue Virnig, Finance Director
Summary
In 2010,the Legislature created the Council on Local Results and Innovation. In 2011,the Council
released a standard set of ten performance measures for cities that will aid residents,taxpayers,
and state and local elected officials in providing services and measure residents' opinions of
those services.
In 2011 and 2012,the City did not participate due to the cost of conducting a survey that was
statically valid.
In 2013, the City did hire The Morris Leatherman Company (formally Decision Resources)to
conduct a survey with approximately 400 randomly selected residential households and ask
around 180 questions. The survey will give us much more information than the ten performance
measures.
Although the survey results are not complete,The Morris Leatherman Company did give us
results on the questions we needed to submit the ten performance measurements for the City to
proceed participating in 2013.
The City will benefit from receiving$0.14 per capita or around $2,860. The City will not benefit
from exemption of levy limits in 2013 because the Legislature did not codify the 2013 levy limits
under sections 275.70 to 275.74 and they apply notwithstanding "any other provision of law or
municipal charter to the contrary. . . ." per E-Update Newsletter on May 31, 2013 from the Office
of the State Auditor.
Attachments
Resolution Authorizing Reporting Requirements for the Local Performance Measurement
Program (1 page)
Report on Performance Measures for 2013 (1 page)
Recommended Action
Motion to adopt Resolution Authorizing Reporting Requirements for the Local Performance
Measurement Program.
Resolution 13-57 June 18, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING REPORTING REQUIREMENTS
FOR THE LOCAL PERFORMANCE PROGRAM
WHEREAS, the Minnesota Legislature created a Council on Local Results and
Innovatian; and
WHEREAS, there are financial incentives for cities to participate in the program
adopted by the Council on Local Results and Innovation; and
WHEREAS, the participation in the program furthers the City of Golden Valley's
goals of improving service delivery and enhancing communication with residents; and
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
GOLDEN VALLEY, that the necessary documentation will be filed with the Office of the
State Auditor for the Performance Measurement Program to be eligible for a reimbursement
of $0.14 per capita in local government aid.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoptian of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
i t.� .�
OldeYl Report on Performance Measures for 2013
� V����.
City of Golden Valley
General
1. Rating of the overall quality of services provided by your city Excellent Good Fair Poor DK/R
Source:Citizen Survey, Question 27 15% 71% 8% 1% S%
2. Percent change in the taxable property market value -1%for 2012 payable year 2013
3.Citizens' rating of the overall appearance of the city Excellent Good Fair Poor DK/R
Source:Citizen Survey, Question 55 12% 83% 5% 0% 0%
Police Services
4. Part I and II crime rates as reported by the Minnesota Bureau of Criminal Part I Crimes Part II Crimes
Apprehension. 575 1,559
Output Measure: Police response time on top priority calls from dispatch to 3 minutes for 2012
the first officer on scene:
Fire Services
5. Citizens' rating of the quality of fire protection services Excellent Good Fair Poor DK/R
Source:Cifizen Survey, Question 10 64% 35% 0% 0% 1%
Output Measure: Fire response time from dispatch to apparatus on scene: 6:05 minutes for 2012
Streets
6. Citizens' rating of the road condition in their city Excellent Good Fair Poor DK/R
Source:Citizen Survey, Question 24 15% 65% 13% 7% 0%
7. Citizens' rating the quality of snowplowing on city streets Excellent Good Fair Poor DK/R
Source: Citizen Survey, Question 25 31% 64% 3% 2% 0%
Water
8. Citizens' rating of the OO dependability and OO quality of city water supply Excellent Good Fair Poor DK/R
(centrally-provided system) OO 37% 62% 1% 0% 0%
Source:Citizen Survey, Quesfion 20-21 OO 33% 60% 1% 0% 0%
Output Measure:Operating cost per 1,000,000 gallons of water pumped/
produced (centrally-provided system) (Actual operating expense for water $5,574/1,000,000 gallons pumped
utility/(total gallons pumped/1,000,000))
Sanitary Sewer Excellent Good Fair Poor DK/R
9. Citizens' rafing of the dependability and quality of city sanitary sewer
service(centrally provided system)Source:Citizen Survey, Quesfion 23 25% 72% 2% 0% 1%
Output Measure: Number of sewer blockages on city system per 100 con- 0.01/100 connections
nections (centrally provided system) (Number of sewer blockages on city
system reported by sewer utility/(population/100)
Parks and Recreation
10. Citizens' rating of the quality of city recreational OO programs and Excellent Good Fair Poor DK/R
OO facilities (parks,trails, park buildings) OO 39% 56% 1% 0% 4%
Source:Citizen Survey, Question 14 OO 41% 56% 2% 0% 1%