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09-17-13 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber September 17, 2013 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance C. Board/Commission Oath of Office and Presentatian of Certificate of Appointment 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes � City Council Meeting - July 2, 2013 3-11 B. Approval of Check Register 12 C. Licenses: 1. General Business License 13 2. Solicitor's License - Stephan's Floor Coverings LLC 14-16 D. Minutes of Boards and Commissions: 1. Planning Commission - July 22, 2013 17-22 2. Joint Water Commission - June 5, 2013 23-25 3. Envision Connection Project Executive Board - July 18, 2013 26-28 4. Tri-City Council - May 23, 2013 29-32 5. Human Services Fund - July 8, 2013 33-34 E. Authorization to Sign Agreement with Pro-Tec Designs for Security Improvements 35-36 (Phase II) F. Authorizatian to Install Yield Signs - Ardmore Drive and Woodstock Avenue 13-82 37-41 G. Board/Commission Appointment 42 H. Continued Item - Second Consideration - Ordinance #504 - Amending Section 10.23 43 Regarding Recreational Fires I. Receipt of July 2013 Financial Reports 44-52 4. PUBLIC HEARINGS 7 PM A. Continued Public Hearing - Ordinance #503 - Final Design Plan Approval - PUD #112 - 53 The 3.9.4 Apartments - Global One Golden Valley, LLC, Applicant (item continued to 10/15/13 Council Meeting) B. Continued Public Hearing - Easement Vacations to Vacate Alley and Easements in 54-55 the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) (item continued to 10/15/13 Council Meeting) 5. OLD BUSINESS 6. NEW BUSINESS A. Declaration of Hazardous Building - 422 Cloverleaf Drive 56-60 B. Announcements of Meetings C. Mayor and Council Communications *D. Request to Attend National League of Cities Congress of Cities and Exposition 7. ADJOURNMENT *Added Regular Meeting of the City Council July 2, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 78Q0 Golden Valley Road in said City on July 2, 2013 at 6:30 pm, The follawing members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Jack Sullivan, Acting City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Global Golden Vallev Citizenship Ceremonv Jeanne Iverson, Global Golden Valley, reviewed the events scheduled for the Citizenship Ceremony and background information about Global Golden Valley. Council Member Schmidgall provided background about the Declaration of Independence. Breck School Traffic Presentation Jeannine Glancy introduced the agenda item and answered questions from the Council. Mark Ray, PE, Street Maintenance Supervisor presented the staff report and answered questions from the Council. Abby Erdmann, Breck Student, presented a PowerPoint presentation on distracted driving of vehicles coming from and leaving Breck school and answered questions from the Council. The Council thanked Ms. Erdmann for her presentation. Leqislative Update - State Representative Mike Freiberg State Representative Mike Freiberg presented a Legislative update and answered questions from the Council. Approval of Aqenda MOVED by Pentel, seconded by Scanton and motion carried unanimously to approve the agenda of July 2, 2013 as amended: Addition of Therapeutic Massage Certificate - Isaac Randolph Glover. Regular Meeting of the City Gouncil July 2, 2013 Page 2 Approval of Consent Aqenda MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to approve the agenda of July 2, 2013 as amended: Addition of Therapeutic Massage Certificate - Isaac Randolph Glover. *Approval of Minutes - Council/Manaqer Meetinq - M� 14� 2013 MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to approve the Council/Manager Meeting minutes of May 14, 2013 as submitted. *Approval of Check Reqister MOVED by Schmidgall, seconded by Clausen and motion carried unanimously ta authorize the payment of the City and Housing and Redevelopment Authority as submitted. *General Business Licenses MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to authorize the issuance of license as recommended by staff. *Solicitor's License -American Exteriors, LLC MOVED by Schmidgall, secanded by Clausen and motion carried unanimously to approve the solicitor's license for American Exteriors, LLC. *Therapeutic Massaqe Certificate - Isaac Randolph Glover MOVED by Sehmidgall, seconded by Clausen and motion carried unanimously to approve the issuance of a therapeutic massage certificate to Isaac Randolph Glover at Massage Envy, 7704 Olson Memorial Highway. *Minutes of Boards and Commissions MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to receive and file the minutes as follows: Board of Zoning Appeals - May 28, 2013 Bassett Creek Watershed Management Commission - May 16, 2013 City Hall Parkinq Lot Overlav - Bids Council Schmidgall stated he has worked with the low bidder in the past and had good success with them. Thomas Burt and Jeannine Clancy answered questions from the Council. Regular Meeting of the City Council July 2, 2013 Page 3 Citv Hall Parkinq Lot Overlav - Bids - Continued MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to award the bid for the city hall asphalt parking lot overlay to the lowest responsible bidder, Northwest Asphalt, Inc. for the base bid and alternate bids 1, 2, and 3 in the amount of $325,961.50. The bids are as follows: Northwest Asphalt, Inc. $325,961.50 Bituminous Roadways, Inc. $347,431.45 *Approval of Conditional Extension for Filinq of Plat and Submittinq Final PUD Plan Application - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and Highway 100 - Duke Realtv, Applicant MOVED by Schmidgall, seconded by Clausen and motian carried unanimously to approve an extension for submittal of the Final PUD Plan application and the Final Plat for The Towers at West End, PUD No. 107 until December 29, 2013, subject to the following conditions: 1. Duke shall submit cash deposits as requested by the City to cover legal and engineering costs incurred by the City for consideration of the Preliminary Plan. 2. Duke will be financially responsible for road construction under TH 100 and intersection improvements on the east side of TH 100 and traffic calming along the frontage road east of TH 100, to occur at the time building permits are applied for by Duke. 3. Duke shall cooperate with the Metropolitan Council Environmental Services (MCES) in the construction of the 1-GV-461 Reliever project. The Reliever project is required to be constructed by MCES to increase sanitary sewer capacity to serve Duke's West End development and other future development in certain parts of Golden Valley and St. Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift station, the force main alignment, and all other appurtenances needed for the construction of the 1-GV-461 force main within the vicinity of the Duke property. All temporary and permanent easements shall be identified, and all land shall be transferred in connection with the project. If the City or MCES determines that there has not been adequate cooperation from Duke, the City retains the right to place additional conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan. 4. Duke shall demonstrate to the City of Golden Valley its good faith efforts to act in accordance with the requirements of the PUD. Staff will report the status of Duke's progress with the MCES in 60 days. If adequate progress is being made to meet the terms of the PUD, the Council may extend the PUD for an additional term not to exceed 1'20 days. If adequate progress is not being made to meet the terms of the PUD, the Councit may revoke any further extension of the PUD preliminary approval beyond the first approximate 60 days. If Council finds that adequate progress is being made to meet the terms of the PUD, the Council may permit the extension of the PUD preliminary approval to continue for the remaining approximate 120 days. Regular Meeting of the City Council July 2, 2013 Page 4 *Approval of Environmental Response Fund Grant from Hennepin County for 2913 Orchard Avenue North Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-59 RESOLUTION APPROVING USE OF ENVIRONMENTAL RESPONSE FUND GRANT FROM HENNEPIN COUNTY BY COMMUNITY INVOLVEMENT PROGRAMS FOR PROPERTY LOCATED AT 2913 ORCHARD AVENUE NORTH The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Siqn Aqreement with State of Minnesota for Auto Theft Prevention Grant for Automatic License Plate Reader Svstem MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the State of Minnesota Grant Contract for funds to acquire an Automatic License Plate Reader system. *Acceptinq Emeraencv Water Supplv Preliminarv Qesiqn and Feasibility_Study and Proceed with Financinq Ptan and Developinq Plans and Specifications Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-60 RESOLUTION ACCEPTING EMERGENCY WATER SUPPLY PRELIMINARY QESIGN AND FEASIBILITY STUDY; DIRECTING STAFF TO PROCEED WITH FlNANCING PLAN AND DEVELOPING PLANS AND SPECIFICATIONS The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Notification Reqardinq Exception to Noise Ordinance for the MGES Reliever Proiect MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to receive notification that the MCES 1-GV-461 Reliever Project will exceed the construction hours of 7 am to 10 pm. Regular Meeting of the City Council July 2, 2013 Page 5 Authorization to Siqn with Contract Extension with Tim's Tree Service for Storm Brush Pick-up Services Council Member Pentel requested that in the future when any amendments of contracts or agreements come back to the Council for approval that a copy of the original agreement or contract be included in the background material. MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize the Mayor and City Manager to sign the Amendment to the Contract 12-07 for the 2013 spring brush pick-up program with Tim's Tree Service, Inc. for storm brush pick-up services for $80,000. Authorization to Siqn Amended Patrol Officer (LELS Local #27�,Labor Aqreement Member Schmidgall introduced the following resolution and moved its adaption: RESOLUTION 13-61 RESOLUTION AMENDING THE LABOR AGREEMENT BETWEEN POLICE OFFICERS (LELS LOCAL #27) AND THE CITY OF GOLDEN VALLEY 2012 - 2013 The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Authorization to Siqn Contract with Madison National Life Insurance Com.,panv, Inc. for Lonq Term Disabilitv Insurance Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-62 RESOLUTION APPROVING CONTRACT WITH MADISON LIFE NATIONAL INSURANCE COMPANY, INC. FOR LONG TERM DISABILITY INSURANCE The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council July 2, 2013 Page 6 *Modifyinq 2013 General Waqes and Salarv for Police Lieutenant Positions Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-63 RESOLUTION MODIFYING 2013 GENERAL WAGES AND SALARY FOR NEW POLICE LIEUTENANT POSITIONS The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayar and his signature attested by the City Clerk. *Amendinq Reportinq Requirements for Local Performance Measurement Proqram Member Schmidgall introduced the following resolution and moved its adoption: RESOLUTION 13-64 RESOLUTION AUTHORIZING REPORTING REQUIREMENTS FOR THE LOCAL PERFORMANCE PROGRAM The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Ordinance #501 - Conditional Use Permit 133 - 8851 7th Avenue North - Sweet Cream Properties Golden Vallev, LLC �Culver's), Applicant The following ordinance was MOVED by Pentel, seconded by Schmidgall: ORDINANCE NO. 501, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit Number 133 8851 7th Avenue North Sweet Cream Properties Golden Valley, LLC (Culver's), Applicant Brett Angel, Planning Intern, presented the staff report and answered questions from the Council. Joe Hogeboom, City Planner and Thomas Burt answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Regular Meeting of the City Council July 2, 2013 Page 7 Public Hearinq - Ordinance #501 - Conditional Use Permit 133 - 8851 7th Avenue North - Sweet Cream Properties Golden Vallev, LLC (Culver's), Applicant - Continued Julie Peterson, ApplicanUCo-owner; and Chris McGuire, McCon Building Corp.; reviewed plans for the restaurant and answered questions from the Council. The Mayor closed the public hearing. MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to adopt Ordinance #501, 2nd Series as amended: Condition 7: Bicycle parking shall be provided on site; and Condition 8: The property owner shall construct a public sidewalk along 7th Avenue North at the time of development of the site. The property owner shall enter into a Waiver of Assessment with the City for construction of a sidewalk along Decatur Avenue North prior to issuance of the Certificate of Occupancy. The property owner will enter inta a maintenance agreement with the City for maintenance of the sidewalk. Upon a roll call vote, the vote was as follows: CLAUSEN - YES HARRIS - YES PENTEL - YES SCANLON - YES SCHMIDGALL - YES Wine On-Sale and Non-Intoxicatinq Malt Liquor License Renewal Jim Robert, Sergeant, presented the staff report. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the renewal of the Wine On-Sale (including strong beer) and Non-Intoxicating Malt Liquor for Smashburger Acquisition-Minneapolis, LLC d/b/a Smashburger for the 2013-2014 license term. Wine On-Sale (Includinq Stronq Beer) and Non-intoxicatinq Malt Liquor - CCP LLC d/b/a Mort's Deli Jim Roberts, Sergeant, presented the staff report during consideration of the previous item. MOVED by Schmidgall, seconded by Pentel and motion carried unanimously to approve the issuance of a Wine On-Sale (including strong Beer) and Non-Intoxicating Malt Liquor license to CCP LLC d/b/a Mort's Deli, located at 525 Winnetka Avenue North. Regular Meeting of the City Council July 2, 2013 Page 8 Off-Sale Liquor - San Antonio Farms LLC d/b/a MGM Liquor Warehouse Jim Roberts, Sergeant, presented the staff report during consideration of the previous item, MOVED by Clausen, seconded by Scanlon and motion carried unanimously ta approve the issuance of an Off-Sale Liquar License to San Antonio Farms LLC d/b/a MGM Liquor Warehouse, located at 7702 Olson Memorial Highway. Announcements of Meetinqs The Council will discuss the board/commission status on July 2, 2013 immediately following the Council Meeting. The City Offices are closed on July 4, 2013 in observance of Independence Day. A Citizenship Ceremony will be held on July 4, 2013 at 10:30 am at City Hall. A Concert in the Park featuring the Rum River Brass will be held on July 8, 2013 at 7 pm at Brookview Park. The next Housing and Redevelopment Authority meeting will be held on July 9, 2013 at 6:30 pm. The next Council/Manager meeting will be held on July 9, 2013 immediately following the HRA meeting. Some Council Members may attend the Beyond the Yellow Ribbon Quad Cities Steak Dinner on July 10, 2013 from 5 to 7 pm at the Crystal VFW. A Concert in the Park featuring the Robbinsdale City Band will be held on July 11, 2013 at 7 pm at Brookview Park. The Human Services Fund Golf Classic will be held on July 12, 2013 at 8 am at the Brookview Golf Course. The Ice Cream Social and Concert in the Park featuring the John Philip Sousa Band will be held on July 15, 2013 at 7 pm at Brookview Park. The next City Council meeting will be held on July 16, 2013 at 6:30 pm. A Hiawatha Light Rail Transit Tour will be held on July 27, 2013 at 8:30 am and residents can contact the Planning Department if th�y are interested in attending. Staff will check into videotaping the tour. Regular Meeting of the City Council July 2, 2013 Page 9 Mavor and Council Communication Thomas Burt reviewed the topics for the July Council/Manager agenda meeting. The Council discussed the process for reviewing the budget. The Council by consensus determined that if Council Members wanted to add items to the budget they should do so at the beginning of the process when staff provides the budget overview and/or when individual department budgets are discussed. Thomas Burt and Jeannine Clancy presented an update on the June storm damage, water system and clean-up efforts. Mayor Harris stated that a meeting of the Mayors and City Managers of the cities of Crystal, Golden Valley, New Hope, Rabbinsdale and St Louis Park will meet with Xcel Energy to discuss the recent storms, future develapments and communications. Council Member Clausen thanked Council Member Scanion and the Golden Valley Federated Women's Club for the installation of the new electronic reader board. Council Member Clausen updated the Council on the neighborhood meeting held with Covenant Village. Council Member Scanlon updated the Council the first Human Rights Commission. Mayor Harris stated the SunPost has invited the Mayars of Golden Valley and New Hope to pen a bi-monthly column and would welcome suggested topics for the column. Thomas Burt discussed the parameters for declaration of the city's official newspaper. Adiournment MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to adjourn the meeting at 7:37 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant �� Finance Department 763-593-8013/763-593-8109(fax) ��.b��°� �, x . � . . � . '_ .°� �:_ 4�� . �- - � � �� Executive Summary For Action Galden Valley City Council Meeting September 17, 2013 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action . Motion ta authorize the payment of the bills as submitted. �.�� t�)� y=�� Inspections Department 763-593-8090/763-593-3997 (fax) Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. C. 1. General Business License Prepared By Shannon Dietrich, Administrative Assistant Summary As per City Code, same businesses are required to be licensed by the City, Listed below are the license number, applicant name and address, license type and fee of those who have submitted an application for approval. #6669 Morrie's European Car Sales, Inc. New/Used Vehicle Dealer $400.00 7400 Wayzata Boulevard Recommended Action Motion to authorize the issuance of license as recommended by staff. �`�� tt3� City Adrninisfiration/Council 763-593-3991 /763-593-8709(fax) �� i� +��:y� �: ��. �;:: �.�;��. . ��.£��.... ��. �� r �� ,w�. _�._� �a� �� v_... Executive Summary For Action Golden Valley City Council Meeting September 17,2013 Agenda Item 3. C. 2. Solicitor's License - Stephan's Floor Coverings LLC Prepared By Judy Nally, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments • Peddler/Solicitor License Application (2 pages) Recommended Action Motion ta approve the solicitor's license for Stephan's Floor Caverings LLC. Appiication and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION TO: Golden Va!!ey City Counci! Fee Paid: $ �D� 7800 Golden Valley Road Number of Persons: Golden Valley, MN 55427 Type of License: Peddler Solicito (circle Enclose the sum of$�� for � (number) peddlers/soiici#ors as required by City Code of the City of Golden Valley and have complied with all the requirements of said Code necessary for obtaining this license. � c ,� riC.., �-- S� h��l�" �l�v� CD��i�t �s � (Busines or Individual Name or Organization to be Licensed) � t/�° ��.3 ��- � (MN Business ID or FEIN (Federal ID) for Business Licenses) Define Business ` r , / � ��,o c%,Q� �'iJrey4�i i��j j1.c�C�rd� �' /�✓..��-�'.��n� r (Corporation, Proprietorship, Partnership, Non-Profit, State of Incorporation or Individual) , � 7'`�°d G��/��i 7� �-�- /�� , I� d (Address) ��.� L�E n0 �� T� City, State and ip ode) �1� ��'/� �o �D (Te ephone Number, including Area Code) NOW, THEREFORE, ( ��,��¢�! ��¢�l __ hereby makes application for (Applicant Name) period of �� l�d f� through 12/31/�, subject to the conditions and provisions of said City Code. (S" a ure of Applicant/Principal Officer) Description of goods or services for sale (include prices) or indicate if soliciting donafions. If more space is needed, attach additional sheets (be specific): � �i Y.� - ��.��SS ��5� ��b� "�' � � � �/ �� .�^ 1 � ^� q � .��°S 7/.�C��t! G��(l/C� �/�- /�if.=:-��G��f9Z, � �/'l'� �--� U�l/��!' � NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the alternative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: �v�� / � ll� �� f�1�/,�,�c- /y1 ti✓ �� Co l� d[ q-� ��`j� (If more space is needed, attach additional sheets) STATE OF �h 11v i'V 1.5�) . ) ss. COUNTY OF 1�n��j'�ti ) �, � �t�`'Cs of ��1'r.lS 1��0�� ' r--L-e._ Officer/Individual) ( ame of Organization) being first duly sworn, depose and say that all the foregoing information is true to his/her own knowledge except as to matters therein stated on information and belief, and as to such matters, he/she believes them to be true. Signature o ApplicanbPrincipal Officer) Subscri ed and sworn to before me this l � day of `e��"� , 2p 13 � '� (Si a ure) , JUDITH A, (VqI.LY aoriutv ru�_�.� y M�'0°""°iMlon E�I�a d�n.91.i0t6 , V��_�^�tvYY1��[ Regular Meeting of the Golden Valley Planning Commission July 22, 2013 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, July 22, 2013. Chair Kluchka called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Boudreau-Landis, Kluchka, Segelbaum and Waldhauser. Also present was City Planner Joe Hogeboom and Administrative Assistant Lisa Wittman. Commissioners Cera and McCarty were absent. 1. Approval of Minutes July 8, 2013 Regular Planning Commission Meeting Boudreau-Landis stated that Commissioner Baker should be added to the list of those present. Waldhauser referred to the last sentence on page four and stated that she would like it to be reworded as follows: "Waldhauser added that if the system is talfer, it wauld likely have to be structurally stronger..." 2. Informal Public Hearing — Property Rezoning — 7901 23�d Avenue North — Z019-Q6 Applicant: Sohan Singh and Swarn Singh Address: 7901 23�d Avenue North Purpose: To rezone the properties from Single Family Residential (R-1) to Moderate Density Residential (R-2) in order to construct a twin home 3. Informal Public Hearing — Minor Subdivision — 7901 23rd Avenue North — Chawla Estates — SU19-05 Applicant: Sohan Singh and Swarn Singh Address: 7901 23rd Avenue North Purpose: The proposed subdivision would create two parcels with a "zero lot line" #o allow for the construction of a twin home Items 2 and 3 were discussed together. Hogeboom referred to a map of the subject the property and stated that it is currently zoned Single Family Residential (R-1) and guided Low Density Residential on the Comprehensive Land Use Plan Map which includes praperties that are zoned R-1 or R-2. Minutes of the Golden Valley Planning Commission July 22, 2013 Page 2 He explained that the property is 14,288 square feet in size and has been historically vacant. Hogeboom explained the applicant's request to construct a twin home, the front of which would face 23�d Avenue North. To accomplish this, the property must be rezoned from R- 1 to R-2. The applicant is also requesting to subdivide the property into two lots (with a zero lot line) which requires a waiver from the Subdivision Code to allow the lot width along the north setback line to be 97.1 feet in width instead of the required 100 feet. In addition, the applicant is seeking a variance from the Zoning Code requirements to allow the home to encroach into the front yard setback area along Winnetka Avenue due to the fact that the County will be taking an additional seven feet of right-of-way along Winnetka Avenue. Segelbaum asked if findings are required when considering a rezoning request. Hogeboom stated that findings are required for the subdivision request, but are not needed for the rezoning request. Waldhauser referred to the qualifications governing the approval of a minor subdivision and stated that the first qualification is that minor subdivisions shall be denied if the proposed lots do not meet the requirements of the appropriate zoning district. Hogeboom stated that if the zoning variances are granted by the Board of Zoning Appeals than the lots will meet the requirements of the R-2 Zoning District. He clarified that this proposal would not require any variances if the County were not taking seven additional feet af right-of-way. Segelbaum asked if there are City records of anyone ever attempting to develop this property in the past. Hogeboom said he is not aware of any proposed developments on this property, but he knows there has been interest in the properties. He explained that there are soil issues on this property that the applicant will be required to address. Waldhauser asked if soil conditions were present on the property ta the south. Hogeboom said he believes so. He added that he is also aware that there was some fill put on this property in the past that might need to be modified. Kluchka asked if the soil conditions are driving where on the lot the home is proposed to be placed. Hogeboom said no. The location of the proposed home is due to setback requirements, site lines and other requirements. He added that soil mitigation will need to be done no matter where the home is placed on the lot. Kluchka asked if there are water issues with any other properties in the area. Hogeboom said he hasn't heard of any, but he knows the City Engineer is considering this proposal very carefully because of the known issues on this property. DJ Chawla, Real Estate Agent representing the applicant, stated that the applicants are brothers and they want to live next to each other. They considered building two single family homes, but a twin home would meet their needs and be less expensive to build. Minutes of the Golden Valley Planning Commission July 22, 2013 Page 3 Segelbaum asked who owns the property. Chawla stated that Dwayne Meier is the owner of the property. Segelbaum asked about the status of the purchase of the property. Chawla stated that the purchase is contingent on the City approving the rezoning and subdivision requests. Segelbaum asked how long the property has been for sale and how long Mr. Meier has owned it. Chawla stated that Mr. Meier has owned it for several years and he has tried to sell it many times. Segelbaum asked Chawla if he has ever developed property before. Chawla said his normal business is selling houses not developing property. Waldhauser asked Chawla if he has built houses in this area with this type of soil. Dave Gardner, builder, said he built a house last year that required soil corrections. He explained that this proposed twin home will be built on helical piers. Baker asked about the amount of displaced soil and the number of piers that will need to be installed. Gardner said approximately 70 piers will be installed and that these types of piers don't displace very much soil. Segelbaum asked if he has looked at soil conditions on other properties in the area. Gardner said he knows that the townhomes south of this property used pilings in their construction. Segelbaum asked if any of the neighbors have expressed concerns. Gardner said he hasn't heard from any of the neighbors. Baker asked if there is any evidence of a structure ever being on this property. Hogeboom said no. Kluchka opened the public hearing. Ben Steinbach, 7925 23�d Avenue North, said he frequently has flooding issues and has witnessed standing water on the property in question. He said he would prefer that the area be kept single family and that a single family home be built next to him. Nick Kettner, 2300 Valders Avenue North, said he has also witnessed standing water on the property and he thinks the proposed new house would be under water every time it rains and added that the intersection of 23`d Avenue North and Winnetka Avenue is impassable in strong storms. He said that the last time he saw someone taking a soil sample on the property their truck sunk two feet into the ground and had to be pulled out. He doesn't see how this property is usabte unless 42 feet of soil is taken out and replaced with good soil. Rosa Stein, 7920 Valders Court, said she has walked dogs though the subject property and noticed that there is often standing water. She said all of Minneapolis is a wetland and that there are ways to work with it. Kluchka asked Stein if she has had water issues on her property. Stein said na. Minutes of the Golden Valley Planning Commission July 22, 2013 Page 4 Annette Dreier, 2225 Valders Avenue North, said she started having problems with water and had to have her basement waterproofed after the Pennsylvania Woods project. She said her sump pump runs full time and she knows the property at 2250 Valders Avenue North has the same problems. Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing. Baker asked for clarification on the criteria used in determining if a lot is buildable. Hogeboom stated that staff considers grade, slope, and delineated wetlands among other things when determining if a lot is buildable. In this case the lot is not in a delineated wetland and is considered a buildable lot. However, there will be a significant amount of soil mitigation and stormwater management required. Waldhauser questioned where the water goes from all of the sump pumps in the neighborhood. Hogeboom said the water goes to the ponds in the area and into the storm sewer system. Kluchka said he is deferential ta the City Engineer's recommendation whether the lot is buildable ar not, and he's not sure whether it is the Planning Commissions purview to decide if a lot a buildable. Baker said he thinks it is good that the Planning Commission asks about these types of issues so that buyers will be aware. Kluchka said he feels the buyer and builder are well aware af the soil and water conditians on this property, Waldhauser said her concern is that this project won't aggravate any water issues the neighbors already have. Segelbaum questioned if the R-1 zoning district is more appropriate for this property than the R-2 zoning district since the sale histary is unknawn. He said he hasn't heard justification yet for rezoning the property and it wauld seem like "spot zoning" if the broader area isn't considered, He added that he was also surprised that the Zoning Map didn't show more R-2 zoned properties because there are other duplexes and townhomes in this area. Hogeboom stated that staff has received a number of phone calls over the last several years regarding the development of this property. He explained that some of the existing R-2 properties in the area are grandfathered in because duplexes were allowed at one time in the R-1 zoning district. Waldhauser said she is nat sure she understands Segelbaum's concerns because this is a difficult and expensive lat that cou(d wark with this praposed twin home since the owners will share the significant engineering costs. She said she daesn't consider rezoning this property to R-2 to be "spot zoning" because the property can't really be developed without rezoning it. She added that the proposal is aeceptable to the buyer and the seller and questioned if the praperfiy would even be salable for a single family hame. Chawla reiterated that there are other townhomes and twin hames in the area. He stated that the property has been on the market for years, and there have been offers but the cast of soil mitigation ruins them. Gardner stated that he doesn't think a $350,000 to Minutes of the Golden Valley Planning Commission July 22, 2013 Page 5 $400,OQ0 single family home would be viable on this property since the soil correction and the price of the lot will be almost $100,000. Baker questioned if the Planning Commission feels confident that the stormwater management on this property won't adversely impact any of the neighboring properties. Kluchka noted that if this proposal didn't include a subdivision request the stormwater issues wouldn't be part of the Planning Commission review or discussion at all. Hogeboom reiterated that the stormwater management on this property will be closely monitored. Waldhauser stated that this property could pick up some of the stormwater already in the area which could be a benefit to the neighborhood. Hogeboom said he would talk to the City Engineer about the neighbor's concerns. Kluchka questioned how much of this neighborhood would be amenable to R-2 zoning since there are other R-2 and Commercial properties nearby. He said he thinks R-2 zoning is appropriate for this property considering the other uses in the vicinity. MOVED by Waldhauser, seconded by Boudreau-Lands and motion carried 4 to 1 to recommend approval of rezoning the properties from Single Family Residential (R-1) to Moderate Density Residential (R-2). Segelbaum voted no. MOVED by Waldhauser, seconded by Baker and motion carried 3 to 2 to recommend approval of the Minor Subdivision proposal including the waiver request from Section 12.20, Subdivision 5(A) of City Code allowing the property to be 97.1 feet in width along the north setback line for the property at 7901 23�d Avenue North subject to the following and findings and conditions. Commissioners Kluchka and Segelbaum voted no. Findinqs 1. The proposed lots measure 97.1 feet in width along the north setback line. 2. Section 12.20, Subdivision 5(A) of City Code requires that lots in the R-2 Zoning District measure at least 100 feet in length on street abutting sides. 3. Hennepin County intends to acquire right-of-way for future needs along CSAH 156, thus eliminating the ability for this site to achieve that requirement along the north setback line (23rd Ave. No.) therefore, the Planning Commission recommends approval of a waiver to Section 12.20, Subdivision 5(A) of City Code allowing the property to be 97.1 feet in width along the north setback line. Conditions 1. The City Attorney will determine if a title review is necessary prior to approval of the Final Plat. 2. A Park Dedication Fee of$180 shall be paid prior to approval of Final Plat. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director, dated July 15, 2013, shall become a part of this approval. 4. A Subdivision Development Agreement will be drafted at the time of Final Plat approval. 5. All applicable permits shall be obtained prior to the development of the new lots. Minutes of the Golden Valley Planning Commission July 22, 2013 Page 6 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. --Short Recess-- 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings No other reports were given. 5. Other Business • Council Liaison Report Council Member Schmidgall was in attendance and discussed the formation of a committee to guide the City's participation in the Bottineau Transitway station area planning process. He stated that the Council would like the committee to include two Planning Commissioners to help study potential impacts, parking, and access among other things. Schmidgall explained that the Cities of Golden Valley, New Hope and Crystal are moving forward with and emergency water supply plan which may include wells near each reservoir in case supply from Minneapolis is ever lost. • Bottineau Transitway Station Area Planning Committee Hogeboom gave a brief history of the Bottineau Transitway project. He stated that Hennepin County is starting the station area planning process this fall in order to study both the Golden Valley Road and Plymouth Avenue stations even though there will likely only be one station in Golden Valley. The study will include several issues including: land uses, parking, station design and access for bikes, cars and pedestrians. After discussion, the consensus was, since two Commissioners were absent, that they would like Hogeboom to email the information to all of the Planning Commissioners and talk about who would like to volunteer to be on the Station Area Planning Committee at the next regular Planning Commission meeting. 6. Adjournment The meeting adjourned at 8:44 Charles D. Segelbaum, Secretary JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of June 5, 2013 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:32 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, Gity Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, Director of Public Works/City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Guy Johnson, Director of Public Works, New Hope Bernie Weber, Utilities Supervisor, New Hope Jeannine Glancy, Director of Public Works, Golden Vailey Bert Tracy, Public Works Maintenance Supervisor, Golden Valley Dave Lemke, Utilities Supervisor, Golden Valley Sue Virnig, Finance Direetor, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Minutes of Mav 112013 Meetina MOVED by McDonald, seconded by Norris to approve the minutes of the May 1, 2013 meeting as presented. Motion carried. Mav 23, 2013 Tri-Citv Council Meetinq — Recap Barr Engineering Co. presented an update on the feasibility of an emergency backup water supply plan to the Crystal, New Hope and Golden Valley city councils. The three city councils agreed to move ahead with the project and to consider adoption of a resolution at their council meetings. The councils wanted the resolution modified to include development of a finance plan. The commissioners discussed the revised resolution and Norris agreed to modify #3 in the resolution to clarify the JWC will present the recommended financing plan to a Tri-City Council meeting later in 2013. The goal for the fall Tri-Gity Council meeting will be to discuss the water rates and the financing plan. Clancy will ask Scott Ha�der to monitor the Minneapolis progress on the rate study. The TAC will determine who will prepare the plans and specifications for the project, and who will develop the request for proposals for the emergency water supply plan. Update on Countv Road 9 Trunk Watermain Proiect Progress on the project is slaw and is yet in the design stage. Joint Water Commission June 5, 2013 Page 2 of 3 Resolution 13-04 Adoptinq the 2014-2018 Capital Proiects for the Golden Vallev- Crvstal-New Hope Joint Water Commission Commissioner Norris introduced the following resolution and moved its adoption: RESOLUTION 13-04 RESOLUTION ADOPTING THE 2014-2018 CAPITAL PROJECTS FOR THE GOLDEN VALLEY-CRYSTAL-NEW HOPE JOINT WATER COMMISSION The motion for the adoption of the foregoing resolution noted on Scheduled A was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Resolution 13-04 Adoatinq the 2014 General Fund Budqet of the Joint Water Commission Commissioner Norris introduced the following resolution and moved its adoption of the 2014 budget total of $8,460,671 (assuming a 3% increase in rates): RESOLUTION 13-04 RESOLUTION OF THE JOINT WATER COMMISSION ADOPTING THE 2014 GENERAL FUND BUQGET The motion for the adoption of the foregoing resolution was seconded by Commissioner McDonald and upon a vote being taken thereon, the following voted in favor thereof: Burt, McDonald, and Norris; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair. Golden Vallev Pump Station Generator Exhaust Upq,rade The US Environmental Protection Agency (EPA) has updated its rules and new source performance standards. Due to the number of hours used by the JWC generator, the new EPA standards apply and the generator exhaust system is required to be upgraded. Quotes were received from Zeigler Power Systems ($39,996) and Titan Energy Systems ($30,493). MOVED by Norris and seconded by McDonald to award the Golden Valley Pump Station Generator Exhaust Upgrade to Titan Energy Systems in the amount of $30,493. Motion carried. Golden Vallev Pump Station Generator Maintenance Quotes were received from Zeigle� Power Systems ($28,200) and Titan Energy Systems ($15,947) for a three-year contract for generator maintenance and monitoring. MOVED by Norris and seconded by McDonald to award the Golden Valley Pump Station Generator Maintenance to Titan Energy Systems in the amount of$15,947. Motion carried. Joint Water Commission June 5, 2013 Page 3 of 3 Other Business Water Meter Improvement Project Update: Magney Construction installed the pipe at the reservoir and is currently working on pressure testing. KLM Engineering, Inc. inspected the north and south tanks and verbally said the tanks were exceptionally clean. The official results will be sent by the end of the week. Minneapolis is scheduled to install the 48-inch watermain later this week. The reservoir should be back online shortly. Next Meetinq The next scheduled meeting is July 3, 2013 at 1:30 pm. Adiournment Chair Burt adjourned the meeting at 2:22 pm. Thomas D. Burt, Chair ATTEST: Pat Schutrop, Recording Secretary MINUTES Envision Connection Project Executive Board July 18, 2013 7 pm City Hall Council Conference Raom Directors Present: Blair Tremere (Acting Chair), Sharon Glover, Jim Heidelberg, Helene Johnson, Philip Lund, Dean Penk, Marshall Tanick Council Liaison Present: Shep Harris Directors Absent: Lynn Gitelis, Cindy Inselmann, Mike Schleif Staff Liaison: Cheryl Weiler, Communications Manager Guests: Caleb Hausman, Hopkins High School graduate; Andrew Urevig, Armstrong High School; Mia Berman, Hopkins High School 1. Call to Order The meeting was called to order by Tremere at 7:15 pm with a quorum. 2. Approval of Agenda Johnson added Global Golden Valley to the Reports and Updates section of the agenda. Moved by Heidelberg and seconded by Glover to approve the agenda as amended. Mation carried. 3. Approval of April 18, 2412 Minutes Maved by Johnson and seconded by Lund to approve the minutes. Motion carried. 4. Qld Business July 4 Event Report— Shep Harris Harris gave an averview of the event and thanked Johnson and the Global Golden Valley group, sponsors, and collaborators for helping make it a success. He said it wauld be up to Global Golden Valley to continue the event, and Johnson said the group is interested in exploring it again, perhaps in a larger venue. Beyond the Yellow Ribbon Report— Shep Harris Harris gave an overview of the initiative and the search for leaders for committees, connections, and support to spread the word. He said the group is working to develop a master action plan by January to create a network of support, including a City leadership committee. Ice Cream Social — Requests for Participation The group discussed how to respond to requests from community groups and individuals who want to participate in the Ice Cream Social, including how much publicity/credit should be given to sponsors/donors. Tanick suggested that if organizations like the Golden Valley Community Foundation support the event, they should get credit for it. Tanick moved to appoint an Ice Cream Social subcommittee to discuss ideas to enhance the event, and Heidelberg seconded the motion for discussion. Motion passed. The Board then agreed the subcommittee should consider ways to grow the event, develop a policy for participation by community groups/individuals, and consider ways to improve operation of the event and use of volunteers. Tanick will chair a subcommittee of Heidelberg and Glover, who will report their recommendations to the whole Board in February 2014. Tanick also moved and Heidelberg seconded that the Board request a grant from the Golden Valley Community Foundation to cover expenses for the 2013 Ice Cream Sacial. Weiler will report back to the Board regarding costs for the 2Q13 event. Dean will check with Luke Weisberg to see if anyone put money in the donation jar for the event. 5. Reports and Updates Data Practices/Open Meeting Law Training DVDs Weiler distributed DVDs from the June 12 Council & Board/Commission training on data practices and open meeting law, and there was a brief discussion about the importance of the information. Bridge Builders Quarterly Event: Lund presented four date options for an upcoming event at the Courage Center which he will chair. Group consensus was to select a date and let Weiler know so it can be published in the City newsletter and website. Lund will contact Weiler with the date and a brief event description. Envision Award Penk will pursue submitting a nomination for the Trees for Tyrol initiative. Lilac Plantinq The Planting Party is set for September 28. The Board discussed whether it wauld seek a grant from the Golden Valley Community Foundation and that a needs report should be submitted to the Foundation. Valley Volunteer Day Penk reported the event has been moved to September 28 because the event planners are unavailable October 5. He also reported that the group surveyed past participants and determined there would not be a crossover conflict with volunteers for the Lilac Planting Party the same day. Events planned to date include pumpkin painting at Peaceful Valley Montessori, buckthorn busting, and trash pickup. Penk will follow up with organizers Summer Picha and Katie Doyle. Golden Valley Business Council Harris reported on the recent Business Council event as well as speakers, upcoming events, and group organization. He reported there may be interest from TwinWest Chamber of Commerce on partnering with the Golden Valley Business Council. 2013 Hall of Fame Tanick reported on the success of the 2013 event and that there are plans for a future event. He also recognized participation by the City of Golden Valley and the Golden Valley Community Foundation. Tremere noted the need to discuss how others can participate in future events. Global Golden Vallev Johnson reported on the upcoming August 11 event at Market In The Valiey as well as her discussions with the Golden Valley Human Rights Commission regarding participation. 6. Communications Weiler reported that since the City Council has formalized the Board, members would need to fill out the City's Board/Commission application form, which is avai�able online. She will send the application link to all members, provide a paper copy to Glover, and fax a copy to Tanick. 7. Other Business Election of Officers Consensus was to wait until the August 15 meeting to give everyone time to become familiar with the bylaws. 2014 Work Plan and Budqet Consensus was to table until August 15 meeting. Presentation Regardinq Teen Advisory Group Harris introduced guests Caleb Hausman, Hopkins High School graduate; Andrew Urevig, Armstrong High School; Mia Berman, Hopkins High School. Hausman and Berman outlined their concept and structure for a Golden Valley Teen Council, which would provide a way for Golden Valley teens to become more active in the community and communicate concerns and issues important to their demographic to City and community leaders. After presenting a handout (attached) to the Board, they answered questions and participated in the Board discussion regarding structure, use of resources, and a link to the City. The Board reached a general agreement that the link to the Gity should be through the Envision Connection Project Executive Board, which would have liaison members from the Teen Cauncil. There was consensus by the Board to support, encourage, and endorse the startup of a Teen Council, establish a liaison with the Envision Board, and have the Teen Council organizers report to the Envision Board in October. 8. Future Meetings The next meeting will be Thursday, August 15, 2013, 7 pm, City Hall Council Conference Room. The September 19 meeting will be moved to Wednesday, September 18, due to the scheduling conflicts for the staff liaison. 9. Adjournment Moved by Tremere and seconded by Johnson. Motion carried. The meeting adjourned at 9 pm. Blair Tremere, Acting Chair ATTEST: Cheryl Weiler, Staff Liaison Tri-City Council Meeting Minutes Thursday, May 23, 2013 CALL TO ORDER Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Tri-City Council meeting was held at 6:32 p.m. on Thursday, May 23, 2013 in the Council Chambers at the City of New Hope City Hall, 4401 Xylon Avenue North in New Hope, Minnesota. New Hope Mayor Kathi Hemken opened the meeting with introductions and turned the meeting over to Bonnie Morey, meeting facilitator. ATTENDANCE Golden Valley Recording Secretary Pat Schutrop recorded the attendance as follows: CRYSTAL COUNCIL: Jim Adams, Mayor Laura Libby, Council Member Julie Deshler, Council Member Joe Selton, Council Member Mark Hoffmann, Council Member John Budziszewski, Council Member Casey Peak, Council Member CRYSTAL STAFF: Anne Narris, City Manager Tom Mathisen, Director of Public Works Randy Kloepper, Water Superintendent NEW HOPE COUNCIL: Kathi Hemken, Mayor John Elder, Council Member Eric Lammle, Council Member Dan Stauner, Council Member Andy Hoffe, Council Member NEW HOPE STAFF: Kirk McDonald, City Manager Guy Johnson, Director of Public Works Bernie Weber, Utilities Supervisor GOLDEN VALLEY Shep Harris, Mayor COUNCIL: DeDe Scanlon, Council Member Paula Pentel, Council Member Steve Schmidgall, Council Member Joanie Clausen, Council Member GOLDEN VALLEY STAFF: Tom Burt, City Manager Jeannine Clancy, Director of Public Works Sue Virnig, Finance Director Dave Lemke, Utilities Supervisor Pafi Schutrop, Recording Secretary OTHERS: Bernie Bullert, Minneapolis Director, Water Treatment and Distribution Services Glen Gerads, Assistant Director, Minneapolis Water Treatment and Distribution Services Bonnie Morey, SEH, Inc., Facilitator Brian LeMon, Barr Engineering Company Tri-City Council Meeting Minutes May 23, 2013 Page 2 AGENDA The City Councils and staff of Grystal, Golden Valley, and New Hope heard a presentation and discussed the following: 1. Update on the Feasibility of Backup Water Supply a. Discuss and Develop Consensus on Direction 2. DNR Drought Monitoring Information Bonnie Morey summarized the direction given by the City Councils at the May 7, 2012 Tri- City Council meeting, reviewed the agenda and the expected outcome for city councils to consider acting on the proposed resolution accepting emergency water supply preliminary design and feasibility study; directing staff to proceed with implementation. A backup water supply is required as part of the Joint Water Commission's (JWC) camprehensive plan. Brian LeMan from Barr Engineering Co. presented a review of their findings on potential risks that could affect delivery of water from Minneapolis, an update on the emergency supply work since the May 7, 2012 Tri-City Council meeting, and direction for next steps on the emergency supply plan. Prior to 2012, the JWC technical advisory committee (TAC) was working out the regulatory requirements to allow use of the existing New Hope well. Barr also performed a water interaction study to determine impacts of adding unsoftened groundwater to the current softened Minneapolis water system. In 2012, the Tri-City Councils directed Barr Engineering Co. to prepare a feasibility study for an emergency water supply by building three wells and activating the New Hope well. Barr estimates the cost to be $4.4 to $4.7 million for development of the emergency water supply. The current plan includes complete preparation of the New Hope well for emergency use. It assumes the new wells will be located in the Prairie du Chien aquifer. Council members expressed concern about the drawdown from the wells and how that will affect private well usage. LeMon did not think the drawdown from the wells would substantially affect the private well users. However, if the emergency supply should dry up any private wells, the JWC is regulated under an appropriation permit and the Minnesota Department of Natural Resources (DNR) would work with the JWC to narrow down the identity of the well(s) and likely ask the JWC to mitigate the impact of the wells. LeMon discussed the risks to residents and businesses if the current supply is interrupted. JWC purchases its water from Minneapolis and Minneapolis currently does not have a backup water supply, but is in the planning stages now for an alternative supply. Barr staff reviewed the Minnesota Pollution Control Agency's contaminants database and identified two contamination plumes near the proposed wells; Joslyn Manufacturing and Supply and Honeywell plume in Golden Valley. However, it was determined that the risk is minimal to the area where the wells will potentially be drilled. Tri-City Council Meeting Minutes May 23, 2013 Page 3 Tom Mathisen discussed the DNR's drought monitoring information that supports the importance for communities to have a backup water supply plan in place. He discussed his past participation with the Community Water Suppliers and the bureaucratic delays that can occur if an emergency situation should arise. Staff from the three cities provided input in the location of the alternatives. The three emergency supply well sites selected are capable of delivering 5.5 to 6.8 mgd to the JWC water system when combined with the New Hope well. All sites investigated are equal in proximity to the reservoir, anticipated to meet Minnesota Well Code requirements and setbacks, and close in cost. Bernie Bullert stated Minneapolis supports the JWC having its own backup water supply and updated the councils on the Minneapolis backup water supply process. Minneapolis did conduct a preliminary study and found that drilling wells is feasible. The study was presented to the Public Works Committee for discussion and support. The Minneapolis Park and Recreation Board was approached to help identify property where the wells could be drilled. The study was presented to the Capital Committee in April and the first phase is proposed in the 2014 budget. Cost estimates will not be determined until the well sites are identified. Bullert estimated by August or September he would know how the process is moving. He estimates a minimum of 10 years before approval. Funding sources are being investigated by Minneapolis through discussions with State Legislature and the Corps of Engineers. Minneapolis intends to drill enough welts to supply water to all of its customers. Financing options for the JWC wells were not discussed in detail. It may be possible to fund the wells thraugh bonding. The JWC CIP budget includes $450,OOQ annually over the next five years to move ahead for the wells. If cities can finance the program tHrough bonding over 10 to 15 years, payments may be funded from the JWC CIP budget at an amount lawer than currently budgeted. After a 10-minute caucus, the following outcomes were reported for each city: • New Hope is in favor Qf the project and will consider the resolution at the next City Gouncil meeting. Mayor Hemken proposed language changes to the resolution to include a finance plan. • Crystal is in favor of the project and will consider the resolution at its next council meeting. Crystal also discussed that individual cities consider having their own finance plan. • Golden Valley is in favor of the project and working with the other two cities in developing a finance plan. The JWC will work on the wording of the resolution and redistribute to the cities. The three cities will adopt the resolution before the three city councils meet again, tentatively, in the fall of 2Q13. OTHER BUSINESS Mayor Harris extended appreciation to all the communities for their involvement in the Memorial Day event that went very well. Tri-City Council Meeting Minutes May 23, 2013 Page 4 ADJOURNMENT Mayor Hemken adjourned the meeting at 7:55 p.m. Respectfully submitted: Pat Schutrop, Recording Secretary Golden Valley Human Services Fund (GVHSF) Meeting Minutes July 8, 2013 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Alan Ingber, Connie Sandler, Toots Vodovoz and Peggy Watkins. Also present: Joanie Clausen, Council Liaison and Jeanne Fackler, Staff Liaison. Not Attending: Elissa Heilicher Call to Order: Clements called the meeting to order at 6:45 p.m. Agenda Changes or Additions: Clements added an agenda item under Other Business. June 10 minutes: Vodovoz asked to change the minutes to reflect that she is volunteering at the registratian table but is not volunteering for lunch set-up. Frommer moved and Erickson seconded the motion to approve the minutes from June 10th as corrected. The motion passed unanimously. By-Law Review: The by-laws were reviewed by attending members. No changes were made. Vodovoz moved and Erickson seconded the motion to approve the by-laws. Motion passed 6 to 1. Application Packet: Application packet was reviewed. Ingber moved and Ericksan seconded the motion to approve the application packet and post on the city website. Motion passed unanimously. Upcoming Events: July 12— Golf Classic. Fackler updated the Commission on the Golf Classic. 116 golfers are registered. Volunteer duties and waiver forms were passed out. Assignments were discussed. TCGMC: A contract has been received from the director outlining what the Chorus needs to perform. Sandler will contact Breck School for the information to see if the needs can be met and asking about possible dates. Discussion centered on: what is the cost for the concert? Will $20 per ticket cover the cost? How is the G1/HSF guaranteed to make money from the event? Do we need to find a sponsor? Is there enough time to adequately advertise? Can an online site be set up for ticket purchases? Is this an opportunity to ask the Community Foundation for start-up money for the event? Other Business: Young Professionals Network: Clements has talked with the Mayor about starting a Young Professionals Networking group in Golden Valley. Would that be an opportunity to raise funds for the GVHSF? After much discussion, the Commission agreed that the Young Professionals Network is a great idea but does not fit the mission of the GVHSF. Suggestions included contacting the New Business Council through the Golden Valley Rotary or the Community Foundation. Sandler will take the information to the Community Foundation meeting. Community Foundation: Sandler stated that the GVCF is continuing to fundraise and will be meeting in July. Sandler reminded the members that the next meeting is scheduled for Monday, August 12. Adjournment: Erickson moved to adjourn the meeting, Vodovoz seconded the motion. The meeting was adjourned at 8:15 p.m. Respectfully submitted, s. Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison �:Z��1 C�� Public Works Departrnent 763-593-8030/763-593-3988(fax) _�� . , �� ..,��-�� _.�m,��i� '�n ��...:� �� . � �.:. .._ .. _.. Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. E. Phase II Security System Installation Prepared By Jeannine Clancy, Director of Public Works Eric Seaburg, EIT, Public Works Project Coordinator Summary Strategic Network Solutions and HGA Architects and Engineers were hired by the City to develop a Building Security Master Plan. The master plan was completed in the summer of 2012, with the first phase of security improvements occurring in the fall of 2012. A Phase II projeGt has been developed to complete security impravements at City Hall, Fire Station 2, Fire Station 3, and the Vehicle Maintenance Building. Pro-Tec Design, the City's vendar for security systems in the Public Safety Building and City Hall, currently has a contract through Minnesota Department of Administration, Materials Management Division (Electronic Premises Security Systems Contract No. 13683) for supply and installation of security measures. Golden Valley is eligible to receive the state contract pricing through their cooperative purchasing agreement with the State. Staff received a quote from Pro-Tec in the amount of$58,457.21 that is in accordance with tMe state contract, for performing improvements in connection with the Phase II project. Proposed improvements include electronic access on all exterior doors, proximity card access on interior doors, and a video surveillance camera at the City Hall main entrance. The system will allow selected doors to be locked and unlocked in accordance with room/building schedules and will provide information about who is gaining access. Funding for the Phase II Building Security Project is included in the 2013-2017 Capital Improvement Program (B-027, pg 56) in the amount of$100,000. Small contracts with other vendors to provide necessary adjustments to the system are expected and will be performed in coordination with the security improvements. All work will be within the amount budgeted for the project. Recommended Action Motion to approve awarding a contract to Pro-Tec Design for installation of Phase II security impravements in City Hall in the amount of$58,457.21. �.-it y �� Public Works Department 763-593-8Q3fl/763-593-3988(fax) _ .�-�.�..�� . ,_. ��.� � � °�;��. . � �h,, .. �: Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. F. Resolution to Install Yield Sign at Intersection of Woodstock Avenue and Ardmore Drive Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Engineer Summary In the spring of 2013, staff received a request from a resident in the vicinity of Woodstock Avenue and Ardmore Drive to install stop signs (see attached location map). This request was forwarded to the Traffic Safety Committee (TSC) for its review and consideration. Staff conducted an Intersection Control Review and reported the findings to the TSC. The Intersection Control Review and supplemental discussion concluded some of the sight lines at the intersection are restricted (see attached photosj. While there has been only one reported crash at the intersection, the crash supported the obstructed sight line concern. Based on the findings of the Intersection Control Review and supplemental memo, the TSC finds that yield signs are warranted at the intersection and recommends that City Council authorize the installation. The primary issue at this intersection is the obstructed sight lines. Higher profile vehicles will have better sight lines and thus be able to safely proceed through the intersection without needing to come ta a complete stop. Research suggests that increasing the fevel of traffic control, beyand what is necessary to address the issue, does not necessarily improve safety. By installing yield signs instead of stop signs, high profile vehicles with better sight lines are nat forced to stop as would a smaller vehicle with limited visibility, Forcing vehicles to stop at an intersection, when such a stop is not warranted, ultimately results in lower compliance rates and potential safety concerns. Attachments • location Map (1 page) • Photos (1 page) • Resolution to Establish a Two-Way Yield Cantrol at the Intersection of Woodstock Avenue and Ardmore Drive (Four-Way Approach Intersection) (1 page) Recommended Action Motian to adopt Resolution to Establish a Two-Way Yield Control at the Intersection of Woodstock Avenue and Ardmore Drive (Four-Way Approach Intersection). � � 0 � L � ., Z � � � State Hwy No. 55 ��` � �� State Hwy No. 55 Frontage Rd o Frontage Rd . � a� a � � , . � � o �,�,,.�.�1� � � � � : o � �� o . ,�.�..�� a /� �.,, -^�` 'a, . i�i� , .q,.. ; .. �.�.�,d�.. .�..,_, " , � ; � �� ropo;s�-� .�-i� � � � � � �� _� �� ...._._.. :: Z �.��C � F . � .: ; a rnt �de -�_�...��,��s�,� � .: s $ : Bu � � a� v_,.n_.�..E. � Woodstock Ave { £ � ; , � �� 'z ; ` Be�eriy Ave = ..,�� 3 0 � -u .. � a� � � � � � Poplar:�r Loring Ln ��.. - Pnnt Date: 9/5/2013 e ' ' M Sources: ro p o s e d Y�e I d I g�■ -Hennepin County Surveyors Office for � � Property Lines(2013)&Aenal Photography(2012). 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'�.+�` Looking northeast from westbound Woodstock Resolution 13-82 September 17, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION TQ ESTABLISH A TWO-WAY YIELD CQNTROL AT THE INTERSECTIQN OF WOODSTOCK AVENUE AND ARDMORE QRIVE (FOUR-WAY APPROACH INTERSECTIQN) WHEREAS, the City Council has the power and authority, pursuant to State Statutes Chapter 169.04, to modify traffic control and establish yield sign locations, and it appears that the sight lines at the intersection of Woodstock Avenue and Ardmore Rrive are not adequate. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley that two (2) yield signs be installed on eastbound and westbound Waodstoek Avenue at Ardmore Drive. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �"l�� City Administration/Cauncil 763-593-8003/763-593-8109(fax) � �� w..: :. ._ _ � �3: � ��..:� � � ��`.��.� � � ��_. "� _�_� �� .,�._ "`�'d��_� __ �"-_ Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. G. Board/Commission Appointment Prepared By Shep Harris, Mayor Summary Each year the City Council conducts interviews with persons who have applied to serve on a board and/or commission. After the interviews are conducted the Council makes their appointments. Recommended Action Motion to make the following appointment: Envision Connection Project Board of Directors Mike Berger 1 year term term expires - December 31, 2014 �Z�� ' � �''�� ,.�� +� � Fire Department 763-593-8079/763-593-809$(fax) Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. H. Continued Item - Second Consideration - Ordinance#504 -Amending Section 10.23 Regarding Recreational Fires Prepared By Mark Kuhnly, Fire Chief Summary At the City Council meeting on August 20, 2013, staff presented for second consideration, Ordinance#504, amendments to City Code Section 10.23: Fire Protection, Recreational Fires. The City Council directed staff to further review City Code Section 10.23 and continue second consideration to the meeting on September 17, 2013. Staff is continuing to review and will present a new proposed ordinance for consideration at a future Council/Manager meeting. Recommended Action Mation ta take no action on Second Consideration af�rdinance #504, and direct staff to prepare a new proposed ordinance amendment regarding recreational fires for consideration at a future Council/Manager meeting. �� Finance Department 763-593-8013/763-593-8109(fax) v .: . .� ..-- _��t_ _ ��,,�,.�� s` g . , .-�p �. .,. �,��,"��. ��a�',;:-._. . ��m � . Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 3. I. Receipt of July 2013 Financial Reports Prepared By Sue Virnig, Finance Qirector Summary The monthly financial report provides a progress report of the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing (Enterprise Fund) Storm Utility Fund (Enterprise Fund) Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of July 2013, the City uses $29,677 of fund balance to balance the General Fund Budget. Attachments • July 2013 General Fund Financial Reports - unaudited (2 pages) • July 2013 Conservation/Recycling Fund Financial Report - unaudited (1 page) • July 2013 Water and Sewer Utility Fund Financial Report - unaudited (1 page) • July 2013 Brookview Golf Course Fund Financial Report - unaudited (1 page) • July 2013 Motor Vehicle Licensing Fund Financial Report - unaudited (1 page) • July 2013 Storm Utility Fund Financial Report- unaudited (1 page) • Juty 2013 Equipment Replacement Fund Report (1 page) Recommended Action Motion to receive and file the July 2013 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Expenditures Juiy, 2013 (unaudited) Over % 2013 July YTD (Under) Of Budget Division Budget Actual Actual Budget Expend. oo� Council $286,185 17,041 190,120 ($96,065) 66.43% 003 City Manager 729,810 43,606 381,760 (348,050) 52.31% ooa Transfers Out 444,710 0 294,710 (150,Q00) 66.27% (1) 005 Admin. Services 1,594,515 92,658 778,805 (815,710) 48.84% oos Legal 135,000 3,804 42,675 (92,325) 31.61% (2) oo� Risk Management 300,000 62,274 199,258 (100,742) 66.42% 011 General Gov't. Bldgs. 525,990 46,227 303,985 (222,005) 57.79% o�s Planning 323,750 24,202 179,302 (144,448) 55.38% 022 Police 4,862,455 348,439 2,777,569 (2,084,886) 57.12% oz3 Fire and Inspections 1,591,200 114,106 862,895 (728,305) 54.23% 035 Public Works Admin. 321,545 23,484 181,925 (139,620) 56.58% 036 Engineering 668,745 37,030 298,258 (370,487) 44.60% 03� Streets 1,385,115 118,944 755,408 (629,707) 54.54% os5 Community Center 72,910 3,245 26,447 (46,463) 36.27% oss Park & Rec. Admin. 665,465 51,131 356,512 (308,953) 53.57% O6� Park Maintenance 1,006,895 83,292 538,988 (467,907) 53.53% oss Recreation Programs 420 095 118 272 274,681 (145,414) 65.39% TOTAL Expenditures $15,334 385 $1,187,755 $8,443,298 ($6,891,087) 55.06% (1)The remaining$150,000 will be made with a budget adjustment(council resolution later this year). (2) Legal bilis are billed through June. City of Golden Valley Monthiy Budget Report-General Fund Revenues July, 2013 Percentage Of Year Completed 58.30% Over % 2013 July YTD (Under) of Budget Type Budget Actual Actual Budget Received Ad Valorem Taxes $11,967,780 6,192,660 6,202,482 ($5,765,298) 51.83% (1) Licenses 191,510 11,530 199,994 $8,484 104.43% (2) Permits 693,200 68,440 546,390 ($146,810) 78.82% (3) Federal Grants 0 0 9,315 $9,315 State Aid 10,500 0 4,625 ($5,875) 44.05% (4) HennepinGountyAid 24,000 11,521 11,521 ($12,479) (5) Charges For Services: General Government 43,560 14,844 29,856 ($13,704) 68.54% Public Safety 151,385 12,934 92,771 ($58,614) 61.28% Public Works 140,000 12,855 84,915 ($55,085) 60.65% Park& Rec 423,750 62,759 407,622 ($16,128) 96.19% Other Funds 981,500 83,592 425,860 ($555,640) 43.39% Fines& Forfeitures 280,000 30,040 204,456 ($75,544) 73.02% Interest Qn Investments 10Q,000 0 900 ($99,100) 0.9Q% (6) Miscellaneous Revenue 227,200 23,737 124,581 ($102,619) 54.83% Transfers In 100,000 8,333 58,333 ($41,667) 58.33% (7) TOTAL Revenue $15,334,385 $6,533,245 $8,4p3,621 ($6,930,764) 54.8Q% Notes: (1) Payments are received in July, December, and January. (2)Apartments, Pawn and Liquor License revenue were higher than budgeted. (3) Building permit revenue increased with new home construction. (4) Police Training is paid in August. Safe and Sober is billed on time spent. (5) Payment for officer to be part of the Violent Offenders Task Force. (6) Investment income is allocated at year�nd. (7)Transfers are monthly. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund July 2013 (unaudited) Over 2013 July YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,500 0 0 (56,500) 0.00% Recycling Charges 274,950 24,173 137,819 (137,131) 50.13% (3) Miscellaneous Revenues 25,000 0 0 (25,000) Interest on Investments 5,000 0 0 (5,000) 0.00% (1) Total Revenue 361,450 24,173 137,819 (223,631) 38.13% Expenses: Recycling 397,250 62,836 237,161 (160,089) 59.70% (2) Total Expenses 397,250 62,836 237,161 (160,089) 59.70% (1) Interest Earnings are allocated at year-end. (2) This includes through May services as of YTD. (3) Recycling Charges are through July 2013 (City Utility Bill). City of Golden Valley Monthly Budget Report-Water and Sewer Utility Enterprise Fund July, 2013 (unaudited) Over 2013 July YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,103,415 411,407 1,903,082 (2,200,333) 46.38% Sewer Charges 3,300,970 284,321 1,627,585 (1,673,385) 49.31% Meter Sales 5,000 0 4,600 (400) 92.00% MCES Grant Program 0 0 0 0 Penalties 120,000 12,674 71,191 (48,809) 59.33% Charges for Other Services 275,000 153,887 171,994 (103,006) 62.54% State Water Testing Fee Pass Through 43,000 407 23,075 (19,925) 53.66% Certificate of Compliance 60,000 7,650 50,OOQ (10,000) 83.33% Interest Earnings 50,000 0 0 (50,000) 0,00% Total Revenue 7,957,385 870,346 3,851,527 (4,105,858) 48.40% Expenses: Utility Administration 1,703,005 183,060 648,645 (1,054,360) 3$.09% Sewer Maintenance 2,291,115 178,930 1,345,034 (946,Q81) 58.71% Water Maintenance 4,141,820 331,248 1,948,616 (2,193,204) 47.05% Tatal Expenses 8,135,940 693,238 3,942,295 (4,193,645) 48.46% City of Golden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund (3) July, 2013 (unaudited) Over 2013 July Y7D (Under) % Budget Actual Actual Budget Current Revenue Green Fees 880,780 152,486 438,162 (442,618) 49.75% Driving Range Fees 105,000 13,446 51,764 (53,236) 49.30% Par 3 Fees 180,000 28,099 81,578 (98,422) 45.32% Pro Shop Sales 78,500 15,655 46,112 (32,388) 58.74% Pro Shop Rentals 228,600 46,193 112,240 (116,360) 49�10% Concession Sales 214,700 41,401 114,576 (100,124) 53.37% Other Revenue 67,325 3,047 63,197 (4,128) 93.87% Interest Earnings 10,000 0 0 (10,000) O.OQ°/o (1) Less:Credit Card Charges/Sales Tax (40,000) (4,665) (6,894) 33,106 17.24% (4) Total Revenue 1,724,905 295,662 900,735 (824,170) 52.22% Expenses: Golf Operations 659,860 58,186 377,179 (282,681) 57.16% (2) Course Maintenance 718,285 77,165 363,787 (354,498) 50.65% Pro Shop 107,395 11,142 73,474 (33,921� 68.41% Grill 170,330 29,564 95,509 (74,821) 56.07% Driving Range 46,645 4,980 18,129 (28,516) 38.87% Par 3 Course 22,350 681 2,445 (19,905) 10.94% Total Expenses 1,724,865 181,718 930,5�3 (794,342) 53.95% (1) Interest Earnings are allocated at year-end. ' (2) Depreciation is allocated at year-end. (3) Course opened April 26. (4) Credit card fees are through June. ' City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund July 2013 (unaudited) Over 2013 luly YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 2,000 0 0 (2,000) 0.00°fo (1) Charges for Services 391,915 30,643 183,329 (208,586) 46.78% Total Revenue 393,915 30,643 183,329 (210,586) 46.54% Expenses: Motor Vehicle Licensing 399,915 26,552 198,869 (201,046) 49.73% Total Expenses 399,915 26,552 198,869 (201,046) 49.73% (1) Interest Earnings are allocated at year-end. City of Goiden Valley Monthly Budget Report-Storm Utility Enterprise Fund July, 2013(unaudited) Over 2013 July YTQ (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 50,000 0 0 (50,000) 0.00% (1) Storm Sewer Charges 2,228,920 195,647 1,265,114 (963,806) 56J6% Bassett Creek Watershed 196,000 0 484,149 288,149 247.01% State Grant-Other 0 22,190 22,190 22,190 (3) Total Revenue 2,474,920 217,837 1,771,453 (703,467) 71.58% Expenses: Storm Utility 1,636,425 263,023 1,113,303 (523,122) 68.03% (2) Street Cleaning 121,780 1,518 56,843 (64,937) 46,68% Environmental Control 287,845 12,701 80,793 (207,052} 28.07% Debt Service Payments 437,140 0 384,449 (52,691) 87.95°� Total Expenses 2,483,190 277,242 1,635,388 (847,802) 65.86% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete. (3) Project Reimbursement. 2013 Equipment Replacement Fund(CIP)-Fund 5700 2013 luly YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness 750,000 762,372 762,372 12,372 Sale of Assets 35,000 54,965 54,965 19,965 Interest Earnings(allocated atyear end) 15,374 0 0 (15,374) Transfers from DUI Fund 0 35,000 35,000 35,000 Total Revenues 800,374 852,337 852,337 51,963 Expenditures: Program tt Project Number Project Name Bond Expenditures 0 2,830 9,148 (9,148) (1) 5701 V&E-001 Marked Squad Cars(Police) 35,000 5,101 78,352 (43,352� (2) 5702 V&E-002 Computers and Printers(Finance) 60,000 15,805 28,238 31,762 (3) 5703 V&E-003 Imaging System(Finance) 15,000 0 0 15,000 5711 V&E-011 Passenger Vehicle�Fire) 35,000 0 29,131 5,869 5795 V&E-047 Pickup Truck(Parkj 30,000 0 26,348 3,652 5790 V&E-048 Rotary Mower(Park) 95,000 0 98,375 (3,375) V&E-054 Pickup Truck(Vehicle Maintenance) 50,000 0 41,194 8,806 5796 V&E-057 Pickup Truck(Park) 53,000 23,068 51,082 1,918 5720 V&E-058 Fire Hose(Fire) 10,000 0 9,800 200 5786 V&E-064 Sidewalk/Maintenance Tractor(Street) 155,000 0 146,459 8,541 5791 V&E-085 Utility Vehicle(Fire) 35,000 0 29,131 5,869 (4) V&E-088 Single Axle Dump Truck(Street) 235,000 Q 0 235,000 5788 V&E-092 Marked Squad Digital Recording System(Police) 80,000 0 95,725 (15,725) 5793 V&E-117 BobcatToolcat(Park) 50,000 0 49,740 260 (S) V&E-123 Trailer(Park) 10,000 0 0 10,000 5794 V&E-124 Lawn Mower(Park) 20,000 0 20,845 (845) 5792 V&E-125 Skid Loader(Street) 60,000 0 60,862 (862) Total Expenditures 1,028,000 46,804 774,430 253,570 (1)Two sqi 2 squads total;lncludes replacement of one squad from accident (2)Compu�Computers are replaced every 4-5 years and purchased throughout the year based on available time. (3),(4),(5)Needs to be approved and purchased. t l��1 L�� Planning Department 763-593-8095!763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 "6Q Days" Deadline: October 9, 2Q13 Agenda Item 4. A. Continued Public Hearing- Ordinance#503 - Final Design Plan Approval - PUD #112 -The 3.9.4 Apartments- Global One Golden Valley, LLC, Applicant Prepared By Joe Hogeboom, City Planner Summary Global One Golden Valley, LLC is seeking approval of a Planned Unit Development (PUD) Permit for the construction of a market rate, multi-generational apartment building, as well as a market rate, senior assisted living apartment building located at the northwest corner of the Highway 100/lnterstate Highway 394 intersection. This item appeared before the City Council on August 7, 2013, August 20, 2013 and September 3, 2013 and continues to be tabled due to an ongoing legal issue concerning a portion of the subject property. The legal issue, which is between the Minnesota Department of Transpartation (MnDOT) and a private party, has not been resolved. Staff is working to arrange a meeting with MnDOT to better understand the issue and to see if a timetable for the land sale can be established. Therefore, staff is requesting that this matter be tabled to October 17, 2013 until the matter is resolved and MnDOT commits to the land sale. Recommended Action Motion to table Ordinance No. 503, Approval of Final Plan of Development, The 3.9.4 Apartments, PUD No. 112, Global One Golden Valley, LLC, Applicant until the October 15, 2013 City Council Meeting. �� Public�orks Department 763-593-8030/763-593-3988(fax) , x.:. ...._ _m,._�.......�.K.�... aA...�-.: . _..�,-:.�. . ....;:�.�� 3..��: ��,�.� �� ___..�.;;,...,.�i�! " ��{ � _ �. �::� . ��k Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 4. B. Continued Public Hearing to Vacate Alley and Easements in the Plats of Spring Green South and Registered Land Survey No, 106 (The Three.Nine.Four Apartments) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary A developer has proposed the construction of a market-rate apartment building and a seniar assisted living apartment building on the property located at the northwest corner of the intersection of Highways 394 and 100. In order to prepare the land for development, a portion of the existing public alley and utility easements must be vacated. Consistent with Gity Code, the proposed final plat for the development includes the dedication of drainage and utility easements. In general, the proposed easements are larger than the existing easements to better accommodate the existing and proposed utilities. A notice of public hearing regarding the proposed alley and easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Since the vacation is not adjacent to public waters, no Notice to the Commissioner of Natural Resources is required. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on August 7, 2Q13, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. The easement vacation process was scheduled based upon the developer's original schedule. This item appeared before the City Council on August 20, 2013 and September 3, 2013, and was continued to this meeting because of a delay due to a legal matter between the Minnesota Department of Transportation, which is the seller of the property proposed for development, and a private party. In light of this, staff recommends the Council continue the public hearing until the October 15, 2013 City Council meeting. Recommended Action Motion to continue the Public Hearing until the October 15, 2013 City Council meeting. �Z�� Fire Tlepartment 763-593-8079/763-593-8098{fax) Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 6. A. Declaration of Hazardous Building- 422 Cloverleaf Drive Prepared By Mark Kuhnly, Chief of Fire and Inspections Summary The house located at 422 Cloverleaf Drive was extensively damaged by fire on June 5, 2013. The house is abandoned and uninhabitable. Minnesota State Statute 463.15 states that a "hazardous building or property, which because of inadequate maintenance, dilapidation, physical damage, unsanitary conditions or abandoned, constitutes a fire hazard or a hazard to public safety or death." The present condition of the house meets the criteria of a hazardous structure as a result of the fire causing extensive physical damage and is a hazard to public safety. Upon Council approval, the property owner will be served this order and enforcement of this order will be made to the District Court of Hennepin County unless corrective action is taken. All costs of this proceeding and removal of the hazardous condition will be charged to the owner or assessed against the real estate pursuant to Minnesota State Statute 463.21. Attachment � Order for Removal of Hazardous Building (4 pages) Recommended Action Motion to order removal of hazardous building at 422 Cloverleaf Drive and direct staff to proceed pursuant to the order. ORDER OF THE CITY COUNCIL OF THE CITY OF GOLDEN VALLEY, HENNEPIN COUNTY, MINNESOTA TO: VLADIMIR GORENBURGOV SVETLANA GORENBURGOV U.S. BANK, NATIONAL ASSOCIATION KNUTSON MORTGAGE CORPORATION AND ANY AND ALL OTHER PERSONS OWNING, CLAIMING A LIEN UPON, OCCUPYING OR HAVING ANY 1NTEREST WHATSOEVER 1N THE PROPERTY LEGALLY DESCRIBED AS Street Address: 422 Cloverleaf Drive Golden Valley, Minnesota 55422 Lega1 Description: Lot 13, Block 2, Clover Leaf Terrace 2"d Addition, Golden Valley, Hennepin County, Minnesota Property ID: 19-029-24-32-0052 (Homestead) RE: HAZARDOUS BUILDING REMOVAL FROM: CITY COUNCIL, CITY OF GOLDEN VALLEY HENNEPIN COUNTY, MINNESOTA You and each of you are hereby ordered pursuant to the provisions of Minnesota Statutes sections 463.15 to 463.26, inclusive, to take the following action with respect to the above- described property, upon which the City Council of the City of Golden Valley has determined there exists hazardous buildings or a hazardous property within the meaning provided in Minnesota Statutes, section 463.15, subdivision 3. REMOVAL OF HAZARDOUS BUILDING By this Order, pursuant to Minnesota Statutes section 463.16, the City orders the owner of the property to correct or remove the hazardous condition of the building and property or to raze or remove the building by taking the following actions: 1. Remove the building/structure now located on the above-described property. 2. Seal the sanitary sewer lines, water lines, and other utilities leading from the property. 3. Fill to grade and cover any excavation remaining after the removal hereinabove ordered. FINDINGS OF FACT The foregoing Order is based upon the finding by the City Council of the City of Golden Valley that the property contains a hazardous building as defined by Minnesota Statutes section 463.15 subdivision 3, due to the building and property's "inadequate maintenance, dilapidation, physical damage, unsanitary condition, and abandonment all of which constitutes a fire hazard or a hazard to public safety or health," and the following findings of fact based on the report of the City's Building Inspector/Community Standards Inspector: 1. On or about June 5, 2013 a serious fire fully involved the house on the property and seriously damaged it to the point where it is a hazard to the public; 2. That the house or structure on the property has been damaged to the point that it is in danger of collapse and therefore a danger to the public at large; 3. That the house or structure on the property has not been maintained or cleaned and mold has started to grow within the house and structure; 4. That the house or structure on the property is attracting vermin and it constitutes an attractive nuisance and a hazard to anyone venturing near it; 2 5. That without any success City inspectors have made several contacts with the owners of the property and their representatives asking that the property be removed because of the extensive damage; and 6. That the owners or their representatives have done nothing to remedy the hazardous conditions. THEREFORE,the house or structure on the property constitutes an attractive nuisance, a danger to the public at large and must be removed. IT IS ORDERED by the City Council of the City of Golden Valley that you have forty- five (45) days from the service of this Order upon you within which to comply with the terms of this Order. You are hereby notified that a motion for summary enforcement of this Order will be made to the District Court of Hennepin County, State of Minnesota, unless corrective action is taken by the compliance date described, or unless an answer to this Order is served upon the City of Golden Valley within twenty (20) days from the date of the service of this Order upon you, in the manner for service of such Answer as is provided in Minnesota Statutes section 463.18. IT IS FURTHER ORDERED that all costs of this proceeding including attorney's fees and the removal of the hazardous condition be charged to the owners or assessed against the real estate pursuant to Minnesota Statutes section 463.21. IN WITNESS WHEREOF,pursuant to the actiori duly ordered by the City Council of the City of Golden Valley on this day of , 2013, the Mayor and the City Clerk hereunto set their hands and the seal of the City of Golden Valley, Minnesota. Shepard M. Harris, Mayor 3 ATTESTe Susan Virnig, City Clerk This document drafted by: Allen D. Barnard Best & Flanagan LLP 225 South 6`" Street, Suite 4000 Minneapolis, MN 55402-4690 (612) 339-7121 Fax: (612) 339-5897 000090/313002/1692093_1 4 C°1�`� C�� r City Administration/Cauncil. 763-593-8003/763-593-8909(fax) _ _��;.... ��..�.,�::: �:��.iF. m��.� _. Executive Summary For Action Golden Valley City Council Meeting September 17, 2013 Agenda Item 6. D. Request to Attend National League of Cities Congress of Cities and Exposition Prepared By Shep Harris, Mayor Summary As adopted in Resolution 05-68, Resolution Establishing the Elected Official Out-of-State Travel Policy, if a Council Member requests approval for attending an out-of-state conference the request must be approved in advance by the Council at an open meeting. I am requesting that I be approved to attend the National League of Cities Congress of Cities and Exposition (NLC). The NLC Exposition will be held from November 13 to November 16, at the Washington State Convention Center in Seattle, Washington. Listed below are the costs associated with attendance at the Expositian: Registration as State League Member $680 Hotel Rates per day- $149 to $262 (5 days) $745 to $1,310 Air fare $350 As per City Code Section 2.19, the payment for attendance at approved additional meetings is $50 per day for a maximum of$150 per month. Attachments • Resolution 05-68, Resolution Establishing the Elected official Out-of-State Travel Policy (3 pages) • CoC Hote) information (2 pages) • Flight information (1 page) Recommended Action Motion to approve Mayor Harris attendance at National League of Cities Congress of Cities and Exposition to be held November 13 to November 16, 2013 in Seattle, Washington. Resolution 05-68 November 15, 2005 Member Grayson introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING THE ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY WHEREAS, the 2005 Minnesota Legislature required political subdivisions to develop a policy that controls travel of elected officials outside the state of Minnesota; and WHEREAS, the City of Golden Valley recognizes that its elected officials may at times receive value from traveling out of the state for workshops, conferences, events and other assignments; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that it hereby adopts the attached Elected Official Out-of-State Policy which establishes the conditions under which out-of-state travel will be reimbursed, in accordance with Minnesota Statute 471.661 Section 38; BE IT FURTHER RESOLVED that this policy will be reviewed annually and is available for public inspection upon request, as required by statute. Linda R. Loomis, Mayor ATTEST: Donald G. Taylor, City Clerk " The motion for the adoption of the foregoing resolution was seconded by Member Shaffer and upon a vote being taken thereon, the following voted in favor thereof: Freiberg, Grayson, Loomis, Pentel and Shaffer; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and her signature attested by the City Clerk. Resolution 05-68 - Continued November 15, 2005 ELECTED OFFICIAL OUT-OF-STATE TRAVEL POLICY Pur ose: The City of Golden Valley recognizes that its elected official may at times receive value from traveling out of the state for workshops, conferences, events and other assignments, This policy sets forth the conditions under which out-of-state travel will be reimbursed by the City. General Guidelines: 1. The event, workshop, conference or assignment must be approved in advance by the City Council at an open meeting and must include an estimate af the cost of the travel. In evaluating the out-of-state travel request, the Council will consider the following: • Whether the elected official will be receiving training on issues relevant to the City or to his or her role as the Mayor or as a Council Member; • Whether the elected official will be meeting and networking with other elected officials from around the country to exchange ideas on topics of relevance to the City or on the official roles of local elected officials. • Whether the elected official will be viewing a city facility or function that is similar in nature to one that is currently operating at, or under consideration by the City where the purpose for the trip is to study the facility or function to bring back ideas for the consideration of the full Council. • Whether the elected official has been specifically assigned by the Council to visit another city for the purpose of establishing a goodwill relationship such as a "sister-city" relatianship. • Whether the elected afficial has been specifically assigned by the Council ta testify on behalf of the City at the United States Congress or to otherwise meet with federal officials on behalf of the City. • Whether the City has sufficient funding available in the budget to pay the cost of the trip. 2. No reimbursements will be made for attendance at events sponsored by or affiliated with political parties. 3. The City may make payments in advance for airfare, lodging and registration if specifically approved by the council. Otherwise all payments will be made as reimbursements to the elected official. 4. The City will reimburse for transportation, lodging, meals, registration, and incidental casts using the same procedures, limitations and guidelines outlined in the City's policy for out-of-state travel by City employees. 5. Airfare will be reimbursed at the coach rate. Resolution 05-68 - Continued November 15, 2005 6. Mileage will be reimbursed at the IRS rate. If two or more Councit Members travel together by car, only the driver will receive reimbursement. The City will reimburse for the cost of renting an automobile if necessary to conduct City business. 7. Lodging and meal costs are limited to those which are reasonable and necessary. 8. Receipts are required for lodging, airfare, and meals and should accompany an expense repart form. It is not necessary to have receipts for cabs and tips. The expense report form shall be submitted to the Finance Department for payment. 9. The Gity will not reimburse for alcoholic beverages, personal telephone calls, eosts associated with the attendance of a family member, rental of luxury vehicles, meal expenses included in the cost of registration, or recreational expenses such as golf or tennis. CoC Hotels - Google Maps Page 1 of 2 �o��le _ _ _ . _ __ �.��,.�,......... __ _. � _ _ __ _ __ __ _ _ _ � . . ___ N � Cnndommiun, ° `"'•. �' _� ( �±." y. H 4,... 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'yes or no selection required r Yes,I would like to purchase travel insurance(SILVER ptan)for$24.00 per person on my itinerary. � No,I do not want to purchase travel insurance. SO•00 per person UFlex Change Fee Protectio� Stay flexible!When you buy UFlex Change Fee Pro�eclion you can change your ticket up to three times until the day before your flight?without paying change fees!UFlex dces not cover any difference in fare.Learn more.. Please choose whether you would like to purchase change fee protection or not.Please note that change fee protection can only be purchased while buying your airtare;it cannot be bought after your airfare tra�saction. 'yes or no selection required r Yes,I wou�d like to purchase change tee protection for$30.00 per person on my itinerary. r No,I do not want to purchase change fee protection. E0,00 per person Get maximum protectionl Buy both Trevel Guard Insurance and UFlex Change Fee Protection and get the flexibility to change plans and the peace of mind knowing that your travel plans are insured. � Subtota� $337.80 per person 1 Adult $337.80 total price for Hckets alone Total 5537.8p(includes taxes/fees pf $43.84), additional baqaaoefees may apply) � 7erms and CoRditions • �= ,�: °T.t�� _ .. :, , , k.a{: �;�, Review the terms and conditions below,then check the box betors clicking Purchese Trip. � I have read and accapted the terms and conditions below ��!.� �� ' AIRFARE TERMS AND CONDI110NS http://book.suncountry.com/SCA/reservations/flightsPrices.jsf 9/17/2013