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04-03-13 CC Minutes Regular Meeting of the City Council April 3, 2013 Pursuant ta due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on April 3, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall; Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Jack Sullivan, Assistant City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Hennepin County Sheriff Rich Stanek Sheriff Stanek gave an overview of the Sheriff's Department and answered questions from the Council. Major Huggett updated the Council on the status of the Golden Valley dispatch center. Bob Staupe, Watch Commander was also present. The Council thanked Sheriff Stanek and staff. Acknowledqment of Retirement of Ron Nims, Proiect Manaqer The Council acknowledged the retirement of Ron Nims, Project Manager who worked for the City for 43 years. Board/Commission Oath of Office and Presentation of Certificate of Appointment Mayor Harris administered the oath of office and presented a Certificate of Appointment, mugs and city pin to: Larry Fonnest, Board of Zoning Appeals; Roxanne Sienko, Civil Service Commission'. Kyle Turner, Environmental Commission; Jason Boudreau-Landis, Planning Commission and Amy Clements, Human Services Fund. Rich Baker, Planning Commission, was unable to attend. Approval of Aqenda MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the agenda of April 3, 2013 as amended: addition of Proposal Regarding Envision Board of Directors. Approval of�Consent Aqenda MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to approve the agenda of April 3, 2013 as submitted. Regular Meeting of the City Council April 3, 2013 Page 2 *Approval of Minutes - Citv Council Meetinq - Februarv 5, 2013 MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to approve the City Council Meeting minutes of February 5, 2013 as submitted. *Approval of Check Reqister MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize the payment of the City and Housing and Redevelopment Authority bills as submitted. *General Business Licenses MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize the issuance of the license as recommended by staff. *Gamblinq License Exemption and Waiver of Notice Requirement- Rotary Club of Golden Vallev, Minnesota MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Rotary Club of Golden Valley, Minnesota. *Solicitor's License - Custom Remodeler's Inc. MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to approve the solicitor's license for Custom Remodeler's Inc. *Minutes of Boards and Commissions MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to receive and file the minutes as follows Planning Commission - February 11, 2013 Bassett Creek Watershed Management Commission - February 21, 2013 *Winnetka Streetscape Precast Base Rehabilitation - Bids MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to award the bid for the 2013 Winnetka streetscape precast base rehabilitation to the lowest responsible bidder, Blackstone Contractors, LLC for $147,630. The bids were as follows: Blackstone Contractors, LLC $147,630 Sunram Construction, Inc. $156,344 Regular Meeting of the City Council April 3, 2013 Page 3 *Citv Hall Messaqe Siun - Quotes MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize the purchase of a city hall LED message board from the lowest responsible bidder, Sign Source Creative Solutions for $27,175.50. The quotes were as follows: Sign Source Creative Solutions $27,175.50 Signcrafters Outdoor $35,550.00 Serigraphics Sign System $47,307.80 *Bobcat Toolcats - Quotes MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to purchase a 5600 and 5610 series bobcat toolcat from the lowest responsible bidder, Tri-State Bobcat Inc. for the total amount of $99,984.05 (including tax). The quotes were as follows: Farm Rite Equipment $52,101.56 (including tax) Tri-State Bobcat Inc. $50,299.35 (including tax) *2013 Pavement Manaqement Proaram: Award Contract and Authorization to Siqn Aqreement with SEH, Inc. for Construction Observation and Enqineerinq Services MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to award the bid for 2013 Pavement Management Program from the lowest responsible bidder, Valley Paving, Inc. for $2,693,361.01. The bids were as follows: Valley Paving, Inc. $2,693,361.01 Northwest Asphalt $2,696,927.75 Palda & Sons, Inc. $2,824,606.26 C.S. McCrossan Construction, Inc. $2,972,094.50 Thomas & Sons, Inc. $3,240,338.97 MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize the Mayor and City Manager to sign the contract with SEH, Inc. for observation, construction, staking, and engineering services for the 2013 Pavement Management Program for an amount not to exceed $186,600. *Authorization to Siqn Aqreement with WSB & Associates, Inc. for Development of Pavement Manaqement Svstem MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize the City Manager to sign the Supplemental Agreement with WSB for development of a pavement management system for $59,500. Regular Meeting of the City Council April 3, 2013 Page 4 *Approval of Plat and Authorization to Siqn PUD Permit and Development Aqreement- Tiburon Fiftv Five PUD #111 Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-21 RESOLUTION FOR APPROVAL OF PLAT - TIBURON FIFTY FIVE P.U.D. N0. 111 The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted iR favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously authorize the Mayor and City Manager to sign the PUD permit and Development Agreement for Tiburon Fifty Five PUD No. 111. *Receipt of Februarv 2013 Financial ReQOrts MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to receive and file the February 2013 Financial Reports. Public Hearinq - Ordinance #496 -Approval of Amendment to Final Plan of Development, Lupient (MINI Cooper), PUD #63, Amendment 2,UAG Minneapolis B1, LLC, Applicant The following ordinance was MOVED by Schmidgall, seconded by Pentel: ORDINANCE NO. 496, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Amendment to Final Plan of Development Lupient (MINI Cooper), P.U.D. No. 63, Amendment 2 UAG Minneapolis 61, LLC, Applicant Joe Hogeboom, City Planner, presented a PowerPoint overview of the project and answered questions from the Council. Jeannine Clancy and Thomas Burt answered questions from the Council. Nolan Redding, Regional Project Manager, Penske Automotive, reviewed the plan and answered questions from the CounciL The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Regular Meeting of the City Council April 3, 2013 Page 5 Public Hearinq - Ordinance #496 -Approval of Amendment to Final Plan of Development, Lupient (MINI Cooperl, PUD #63, Amendment 2,UAG Minneapolis B1, LLC, Applicant - Continued MOVED by Schmidgall, seconded by Pentel and motion carried unanimously to adopt Ordinance #496, 2nd Series. Upon a roll call vote, the vote was as follows: CLAUSEN - YES HARRIS - YES PENTEL - YES SCANLON - YES SCHMIDGALL - YES , Public Hearinq - Platted Drainaqe and Utility Easement Vacations - PUD #63 - Saturn Addition - ?01 and 801 Louisiana Avenue South Jeannine Clancy introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views therean. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to continue the public hearing for the platted drainage and utility easement vacation for PUD #63, Saturn Addition, 701 and 801 Louisiana Avenue South until the approval of the plat for MINICooper PUD No. 63 is considered by the City Council, which is anticipated to be April 16, 2013. Pubtic Hearinq - Special Assessments - 2013 Pavement Manaqement Area Sue Virnig, Finance Director, introduced the agenda and answered questions from the Council. Jeff Oliver, City Engineer, and Jeannine Clancy answered questions from the CounciL The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-22 RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR VARIOUS PUBLIC IMPROVEMENTS FOR STREETS IN THE 2013 PAVEMENT MANAGEMENT AREA The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayar and his signature attested by the City Clerk. Regular Meeting of the City Council April 3, 2013 Page 6 Public Hearinq - Amendment to General Land Use Plan Map - Re-desiqnatinq Properties Located at 9300 and 9310 Golden Vallev Road from Commercial-Office to Residential Hiqh Densitv Joe Hogeboom, City Planner, presented a PowerPoint averview of the project and answered questions from the Council. Jeannine Clancy answered questions from the Council. Marvin Liszt, Attorney representing J-HAP answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-23 RESOLUTION FOR AMENDMENT TO THE COMPREHENSIVE PLAN'S GENERAL LAND USE PLAN MAP RESPECTING PROPERTIES LOCATED AT 9300 AND 9310 GOLDEN VALLEY ROAD The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Ordinance #497 - Rezoninq from Business and Professional Offices Zoninq District to Hiqh Densitv Residential Zoninq District (R-4) - 9300 and 9310 Golden Vallev Road - J-HAP, Inc., Applicant The following ordinance was MOVED by Pentel, seconded by Scanlon: ORDINANCE NO. 497, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Rezoning from Business and Professional Offices Zoning District to High Density Residential Zoning District (R-4) 9300 and 9310 Golden Valley Road J-HAP, Inc., Applicant Joe Hogeboom, City Planner, presented a PowerPoint overview of the project and answered questions from the Council in conjunction with the previous item, Amendment to General �and Use Plan Map - Re-designating Properties Located at 9300 and 9310 Golden Valley Road from Commercial-Office to Residential High Density. Regular Meeting of the City Cauncil April 3, 2013 Page 7 Public Hearinq - Ordinance #497 - Rezoninq from Business and Professional Offices Zoninq District to Hiqh Density Residential Zoninq District (R-4) - 9300 and 9310 Golden Valley Road -J-HAP, Inc., Applicant The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adopt Ordinance #497, 2nd Series. Upon a roll call vote, the vote was as follows: Public Hearinq - Preliminarv Plat Approval - Meander Woods - 228 Meander Road - Matt Pavek, Applicant Joe Hogeboom, City Planner, presented a PowerPoint overview of the project and answered questions from the Council. Matt Pavek, applicant, stated the plat will be renamed Mitchell Estates and answered questions from the Council The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the Preliminary Plat for Meander Woods, 228 Meander Road, subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. A park dedication fee of $950 shall be paid before final plat approval. 3. The City Engineer's memorandum, dated March 4, 2013 shall become part of this approval. 4. A Subdivision Agreement will be drafted for review and approval by the City Council that will include issues found in the Gity Engineer's memorandum. 5. All applicable City permits shall be obtained prior to the development of the new lots. Authorization to Siqn Amended PUD Permit - GV Civic Center PUD #56 - Amendment #3 Brett Angel, Planning Intern introduced the agenda item and answered questions from the Council. Jeannine Clancy answered questions from the Council. Regular Meeting of the City Council April 3, 2013 Page 8 Authorization to Sian Amended PUD Permit - GV Civic Center PUD #56 -Amendment #3 - Continued MOVED by Pentel, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the amended PUD permit for Golden Valley Civic Center PUD No. 56, Amendment No. 3, to allow to allow for the construction of an accessory equipment shelter near the base of the water tower and the installation of wireless communications antennas on the water tower. Authorization to Siqn Equipment Buildinq Lease and Development Aqreement with Verizon Wireless for Communication Eauipment on Civic Center Propertv Jeannine Clancy introduced the agenda item and answered questions from the Council. MOVED by Scanlon, seconded by Schmidgall and motion carried unanimously to authorize an Equipment Building Lease and Development Agreement with Verizon Wireless for Communication Equipment Placed on City Property. Announcements of Meetinqs A Low Maintenance Mowing Area in Parks Open House will be held on April 4, 2013 from 5 to 7 pm. Some Council Members may attend the Meadow Lane Fundraiser on April 11, 2013 at 6:30 pm at the Cinema Draft House. Some Council Members may attend the Golden Valley Federated Women's Club Spring Fling on April 27, 2013 at 11 am at the Radisson in Minnetonka. A Neighborhood Meeting will be held on April 25, 2015 at 7 pm at the Calvary Co-op apartments. The Council will hold Board/Commission interviews on April 9 at 5 pm and April 16 at 5 pm and April 25, at 5 pm The next Housing and Redevelopment Authority Meeting will be held on April 9, 2013 at 6:30 pm. The next Council/Manager meeting will be held on April 9, 2013 after the Housing and Redevelopment Authority Meeting. Some Council Members may attend the Golden Valley Historical Society Meeting on April 11, 2013 at 7 pm at the Golden Valley Historical Society.