07-18-13 Connection Project Board of Director Minutes MINUTES
Envision Connection Project Executive Board
July 18, 2013
7 pm
City Hall Council Conference Room
Directors Present: Blair Tremere (Acting Chair), Sharon Glover, Jim Heidelberg, Helene
Johnson, Philip Lund, Dean Penk, Marshall Tanick
Council Liaison
Present: Shep Harris
Directors Absent: Lynn Gitelis, Cindy Inselmann, Mike Schleif
Staff Liaison: Cheryl Weiler, Communications Manager
Guests: Caleb Hausman, Hopkins High School graduate; Andrew Urevig, Armstrong
High School; Mia Berman, Hopkins High School
1. Call to Order
The meeting was called to order by Tremere at 7:15 pm with a quorum.
2. Approval of Agenda
Johnson added Global Golden Valley to the Reports and Updates section of the agenda.
Moved by Heidelberg and seconded by Glover to approve the agenda as amended. Motion
carried.
3. Approval of April 18, 2012 Minutes
Moved by Johnson and seconded by Lund to approve the minutes. Motion carried.
4. Old Business
Julv 4 Event Report—Shep Harris
Harris gave an overview of the event and thanked Johnson and the Global Golden Valley group,
sponsors, and collaborators for helping make it a success. He said it would be up to Global
Golden Valley to continue the event, and Johnson said the group is interested in exploring it
again, perhaps in a larger venue.
Bevond the Yellow Ribbon Report— Shep Harris
Harris gave an overview of the initiative and the search for leaders for committees, connections,
and support to spread the word. He said the group is working to develop a master action plan by
January to create a network of support, including a City leadership committee.
Ice Cream Social — Reauests for Participation
The group discussed how to respond to requests from community groups and individuals who
want to participate in the Ice Cream Social, including how much publicity/credit should be given to
sponsors/donors. Tanick suggested that if organizations like the Golden Valley Community
Foundation support the event, they should get credit for it. Tanick moved to appoint an Ice Cream
Social subcommittee to discuss ideas to enhance the event, and Heidelberg seconded the motion
for discussion. Motion passed. The Board then agreed the subcommittee should consider ways to
grow the event, develop a policy for participation by community groups/individuals, and consider
ways to improve operation of the event and use of volunteersa Tanick will chair a subcommittee of
Heidelberg and Glover, who will report their recommendations to the whole Board in February
2014. Tanick also moved and Heidelberg seconded that the Board request a grant from the
Golden Valley Community Foundation to cover expenses for the 2013 Ice Cream Social. Weiler
will report back to the Board regarding costs for the 2013 event. Dean will check with Luke
Weisberg to see if anyone put money in the donation jar for the event.
5. Reports and Updates
Data Practices/Open Meetinq Law Traininq DVDs
Weiler distributed DVDs from the June 12 Council & Board/Commission training on data practices
and open meeting law, and there was a brief discussion about the importance of the information.
Bridpe Builders
Quarterly Event: Lund presented four date options for an upcoming event at the Courage Center
which he will chair. Group consensus was to select a date and let Weiler know so it can be
published in the City newsletter and website. Lund will contact Weiler with the date and a brief
event description.
Envision Award
Penk will pursue submitting a nomination for the Trees for Tyrol initiative.
Lilac Plantina
The Planting Party is set for September 28. The Board discussed whether it would seek a grant
from the Golden Valley Community Foundation and that a needs report should be submitted to the
Foundation.
Vallev Volunteer Dav
Penk reported the event has been moved to September 28 because the event planners are
unavailable October 5. He also reported that the group surveyed past participants and determined
there would not be a crossover conflict with volunteers for the Lilac Planting Party the same day.
Events planned to date include pumpkin painting at Peaceful Valley Montessori, buckthorn
busting, and trash pickup. Penk will follow up with organizers Summer Picha and Katie Doyle.
Golden Vallev Business Council
Harris reported on the recent Business Council event as well as speakers, upcoming events, and
group organization. He reported there may be interest from TwinWest Chamber of Commerce on
partnering with the Golden Valley Business Council.
2013 Hall of Fame
Tanick reported on the success of the 2013 event and that there are plans for a future event. He
also recognized participation by the City of Golden Valley and the Golden Valley Community
Foundation. Tremere noted the need to discuss how others can participate in future events.
Global Golden Vallev
Johnson reported on the upcoming August 11 event at Market In The Valley as well as her
discussions with the Golden Valley Human Rights Commission regarding participation.
6. Communications
Weiler reported that since the City Council has formalized the Board, members would need to fill
out the City's Board/Commission application form, which is available online. She will send the
application link to all members, provide a paper copy to Glover, and fax a copy to Tanick.
7. Other Business
Election of Officers
Consensus was to wait until the August 15 meeting to give everyone time to become familiar with
the bylaws.
2014 Work Plan and Budqet
Consensus was to table until August 15 meeting.
Presentation Reaardina Teen Advisory Group
Harris introduced guests Caleb Hausman, Hopkins High School graduate; Andrew Urevig,
Armstrong High School; Mia Berman, Hopkins High School. Hausman and Berman outlined their
concept and structure for a Golden Valley Teen Council, which would provide a way for Golden
Valley teens to become more active in the community and communicate concerns and issues
important to their demographic to City and community leaders. After presenting a handout
(attached)to the Board, they answered questions and participated in the Board discussion
regarding structure, use of resources, and a link to the City. The Board reached a general
agreement that the link to the City should be through the Envision Connection Project Executive
Board, which would have liaison members from the Teen Council. There was consensus by the
Board to support, encourage, and endorse the startup of a Teen Council, establish a liaison with
the Envision Board, and have the Teen Council organizers report to the Envision Board in
October.
8. Future Meetings
The next meeting will be Thursday, August 15, 2013, 7 pm, City Hall Council Conference Room.
The September 19 meeting will be moved to Wednesday, September 18, due to the scheduling
conflicts for the staff liaison.
9. Adjournment
Moved by Tremere and seconded by Johnson. Motion carried. The meeting adjourned at 9 pm.
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Blair Tremere, Acting Chair
ATTEST:
C ryl Wei , taff Liaison