08-15-13 Connection Project Board of Director Minutes MINUTES
Envision Connection Project Executive Board
August 15, 2013
7 pm
City Hall Council Conference Room
Directors Present: Blair Tremere (Acting Chair), Lynn Gitelis, Jim Heidelberg, Helene Johnson,
Dean Penk, Wendy Rubinyi, Marshall Tanick
Directors Absent: Sharon Glover, Cindy Inselmann, Philip Lund, Mike Schleif
Staff Liaison: Cheryl Weiler, Communications Manager
1. Call to Order
The meeting was called to order by Tremere at 7:25 pm with a quorum.
2. Approval of Agenda
Moved by Rubinyi and seconded by Heidelberg to approve the agenda. Motion carried.
3. Approval of July 19, 2013 Minutes
Moved by Johnson, seconded by Penk. Motion carried, with Gitelis and Rubinyi abstaining.
4. Old Business
5. Reports and Updates
Bridqe Builders
Quarterly Event set for Sept 7 at the Courage Center. Weiler will send Lund contact information
from the Jobs Foundation, which is interested in connecting with Bridge Builders.
Envision Award
Penk contacted the people in charge of the Trees for Tyrol initiative and will work with them to
finalize a draft of the Envision Award summary. The Board agreed to also find a way to recognize
the efforts of Assistant City Forester Tim Teynor.
Lilac Planting-September 28
Staff reported the usual activities for promoting the event.
Vallev Volunteer Dav-September 28
Penk contacted the former organizer to get information and will talk to Tim Teynor about potential
sites for buckthorn busting. A pumpkin painting activity is confirmed at Peaceful Valley Montessori,
and Penk will pursue a trash pickup activity. Penk may also check with City Park Maintenance
Supervisor AI Lundstrom about a storm sewer stenciling activity, and he will talk to City Volunteer
Coordinator Sandy Werts about taking sign-ups for the events. Tanick asked if participants could
be recognized somehow, and the consensus was to develop a certificate for each event, and
possible include a City pin. Weiler will bring certificate samples to the next meeting.
Golden Vallev Business Council
The next meeting is Aug 28, 7:30 am, at Byerly's.
2014 Hall of Fame
Tanick will form a subcommittee and recruit new members from the community. Input is welcome. ,
The goal is to have another induction event in spring 2014. Tremere suggested reporting
subcommittee membership to the City Council. Weiler will promote the need for subcommittee
members in the City newsletter, website, and other venues. Tanick will be the contact person.
Ice Cream Social
Tanick will chair a subcommittee including Glover, Heidelberg, and Tremere to address issues
regarding potential future growth of the event, criteria and guidelines for sponsors, and identity
and accountability. Subcommittee will meet before Thanksgiving and report to the Board so
recommendations can be made to the City Council before planning starts for the 2014 event.
Tremere pointed out that for all events, funding must be secured before the event, and Weiler
added that all donations must be accepted formally at a City Council meeting. Weiler also
suggested the subcommittee include the City Parks and Recreation Director in the discussion as
the event occurs as part of a City park program.
Global Golden Vallev
Johnson reported that the Global Golden Valley event was canceled this year because Market in
the Valley has already booked other entertainers for that day and the groups miscommunicated.
The Global Golden Valley group will meet Sept 16 to discuss moving forward. It was suggested
that Valley Days may be a better fit, and the group may consider it.
6. Communications
7. Other Business
Election of Officers
Tremere pointed out that although the bylaws list terms of office at three years, the City Council
resolution ends the Envision Board in December 2014. He also pointed out potential conflict of
interest if an elected officer of the Envision Board was also an elected officer of the Golden Valley
Community Foundation. Heidelberg added that conflicts exist for many, and that Foundation
members could recuse themselves from Envision decisions involving Foundation funding. Board
consensus was that membership on the Foundation is not a conflict. Tremere opened nominations
for officers. Tanick nominated Tremere, who declined. Tremere nominated Tanick, who declined.
Tremere nominated Gitelis, seconded by Tanick. Johnson nominated Heidelberg, seconded by
Rubinyi. Giteiis was elected chair with four votes to Heidelberg's three. Tanick nominated
Heidelberg for vice chair, seconded by Tremere. Vote was unanimous.
2014 Work Plan and Budaet
Consensus was to table until Sept 19 meeting. Group asked to add status of Bridge Builders to
next agenda.
8. Future Meetings
The next meeting will be Thursday, Sept 19, 2013, 7:30 pm, City Hall Council Conference Room.
Change in time due to scheduling conflict with staff liaison.
9. Adjournment
Moved by Gitelis and seconded by Tremere. Motion carried._The m etin ' rned at 9:15 pm.
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:1 Blair Tremere, Acting Chair
AT EST:
Ch I Weile Staff Liaison