11-06-13 CC Agenda Packet (Entire) AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
Wednesday, November 6, 2013
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1. CALL TO ORDER PAGES
A. Roll Call
B. Pledge of Allegiance
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda -All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - City Council Meeting -August 20, 2013 3-11
B. Approval of Check Register:
1. City 12
2. Housing and Redevelopment Authority 13
C. Licenses:
1. Solicitor's License - Hopkins Ultimate Frisbee Team 14-16
2. Gambling License Exemption and Waiver of Notice Requirement - 17-19
VocalEssence
D. Minutes of Boards and Commissions:
1. Planning Commission - September 9, 2013 20-31
2. Board of Zoning Appeals - August 27, 2013 32-43
3. Open Space and Recreation Commission - July 22, 2013 44-45
4. Bassett Creek Watershed Management Commission - August 22, 2013 46-53
E. Bids and Quotes:
1. Brookview Park Playground Equipment 54-57
F. Call for Public Hearing - Drainage Easement Vacations - Registered Land Survey 58-62
No. 661 - 700 and 800 Xenia Avenue South - The Xenia Apartments - 12/17/13
13-97
G. Receipt of September 2013 Financial Reports 63-71
H. Authorization to Purchase 2417 Douglas Drive for pouglas Drive Reconstruction 72-74
Project 13-98
I. Appointment to Northwest Hennepin Human Services Council Executive Board 75
4. PUBLIC HEARINGS 7 PM
A. Public Hearing - Ordinance #507 - Approval of Amended Conditional Use Permit 121 - 76-89
Amendment#2 - 9400 Golden Valley Road - Orion Associates, Applicant
B. Public Hearing - Ordinance #508 -Approval of Conditional Use Permit 135 - 90-104
1400 Spring Valley Road - Scott Eastman, Applicant
4. PUBLIC HEARINGS 7 PM - CONTINUED
C. Public Hearing - Ordinance #509 -Approval of Amendment to Final Plan of 105-147
Development - Meadowbrook School 3rd Addition - PUD #90 -Amendment#3 -
Hopkins Public Schools, ISD #270, Applicant
D. Public Hearing - Ordinance #510 - Rezoning from Institutional Zoning District (I-3) to 148-159
Institutional Zoning District (I-1) - 5400 Glenwood Avenue North - Hopkins Public
Schools, ISD #270, Applicant
E. Public Hearing - Ordinance #511 -Approval of Amendment to Final Plan of 160-200
Development - Room and Board - PUD #79 -Amendment #4 - Room & Board, Inc.,
Applicant
F. Public Hearing - Preliminary Design Plan Approval - PUD #114 -Amendment #4 - 201
Tennant Company (item continued to 11/19/13 Council Meeting)
G. Continued Public Hearing - Easement Vacations to Vacate Alley and Easements in 202-203
the Plats of Spring Green South and Registered Land Survey No. 106 (item
continued to 11/19/13 Council Meeting)
5. OLD BUSINESS
6. NEW BUSINESS
A. Announcements of Meetings
B. Mayor and Council Communications
7. ADJOURNMENT
Regular Meeting
of the
City Council
August 20, 2013
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on August 20, 2013 at 6:30 pm.
The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall.
Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Pledqe of Alleqiance
Mayor Harris requested that Marion Helland lead the Council in reciting the Pledge of
Allegiance. Mayor Harris presented Marion Helland a Certificate of Recognition for her
efforts on the 50th Anniversary of the Civil Rights Movement.
Decision Resources, LTD. Presentation of 2013 Residential Survev
Bill Morris, Decision Resources LTD presented the residential survey results and
answered questions from the Council. Thomas Burt answered questions from the Council.
MOVED by Scanlon, seconded by Pentel and motion carried unanimously to receive and
file Decision Resources, LTD. City of Golden Valley Residential Survey - FINAL JULY
2013.
Staff will email the presentation and the detailed analysis to the Council.
Approval of Aqenda
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the
agenda of August 20, 2013 as amended: Addition of Findings of Fact and Issuing a
Statement of Public Purpose for MnDOT Lot 18, Block 2 of Spring Green South and
Bottineau Update.
Approval of Consent Aqenda
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to approve
the agenda of August 20, 2013 as amended: Removal of Human Rights Commission
Minutes - June 25, 2013 and Golf Carts - Quotes.
*Approval of Minutes - Citv Council Meetinq - June 4, 2013 and Council/Manaqer
Meetinq - June 11, 2013
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to approve
the City Council Meeting minutes of June 4, 2013 and Council/Manager Meeting minutes of
June 11, 2013 as submitted.
Regular Meeting of the City Council
August 20, 2013
Page 2
*Approval of Check Reqister
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to authorize
the payment of the City and Housing and Redevelopment Authority as submitted.
*Solicitor's License - NARAL Pro-Choice Minnesota
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to approve
the solicitor's license for NARAL Pro-Choice Minnesota.
*Minutes of Boards and Commissions
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to receive
and file the minutes as follows:
Planning Commission - July 8, 2013
Open Space and Recreation Commission -April 23, 2013
Minutes of Board and Commissions: Human Riqhts Commission - June 25, 2013
Council Member Pentel stated the Council was informed about some of the Commission
ideas but noted that she had not heard about the Martin Luther King Day of Action and
feels that would be a great project for the Commission to explore.
MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve the
Human Rights Commission minutes for June 25, 2013.
Golf Carts - Quotes
Council Member Clausen had questions about the theft of the golf carts. Thomas Burt
answered questions from the CounciL
MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to authorize
the purchase of eight carts, from the lowest responsible bidder, Yamaha Golf & Utility for
$35,456.88. The quotes were as follows:
Yamaha Golf & Utility $35,456.88
Ultimate Golf Carts $37,392.50
Regular Meeting of the City Council
August 20, 2013
Page 3
*Approval of Full Extension for Filinq of Plat and Submittinq Final PUD Plan
Application - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and
Hiqhwav 100 - Duke Realtv, Apulicant
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to approve
full extension for filing of final plat and submitting Final PUD Plan Application for The
Towers at West End PUD No. 107 to December 14, 2013 because City staff has
determined that Duke has demonstrated it is making good faith efforts to work with MCES
to locate a lift station for I-GV-461 on The Towers at West End property. The approval is
subject to the following conditions:
1. Duke shall submit cash deposits as requested by the City to cover legal and
engineering costs incurred by the City for consideration of the Preliminary Plan.
2. Duke will be financially responsible for road construction under TH 100 and intersection
improvements on the east side of TH 100 and traffic calming along the frontage road
east of TH 100, to occur at the time building permits are applied for by Duke.
3. Duke shall cooperate with Metropolitan Council Environmental Services (MCES) in the
construction of the 1-GV-461 Reliever project. The Reliever project is required to be
constructed by MCES to increase sanitary sewer capacity to serve Duke's West End
development and other future development in certain parts of Golden Valley and St.
Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift
station, the force main alignment, and all other appurtenances needed for the
construction of the 1-GV-461 force main within the vicinity of the Duke property. All
temporary and permanent easements shall be identified, and all land shall be
transferred in connection with the project. If the City or MCES determines that there has
not been adequate cooperation from Duke, the City retains the right to place additional
conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan.
Authorization to Send Letter Three Rivers Park District Board of Directors
Council Member Pentel requested some amendments be made to the letter to
Commissioner Freeman. The Council discussed and made changes to the letter. Jeannine
Clancy answered questions from the CounciL
MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize
the Mayor to sign the amended letter to the Three Rivers Park District Commissioner
Freeman to support cooperative programming and planning at Mary Hills and Rice Lake
Nature Areas.
Continued Public Hearinq - Precious Metal Dealer License Renewal - Jewelrv
Manufacturer's Exchanqe, Inc.
Stacy Carlson, Police Chief, presented the staff report and answered questions from the
Council. Thomas Burt answered questions from the CounciL
Regular Meeting of the City Council
August 20, 2013
Page 4
Continued Public Hearinq - Precious Metal Dealer License Renewal -Jewelry
Manufacturer's Exchanqe, Inc. - Continued
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
Cathy Przybylski, Manager, Jewelry Manufacturer's Exchange, Inc., stated they will be able
to monitor the sales in the future and apologized for the delay in getting the system
installed in their location and reviewed the problems they encountered.
MOVED by Clausen, seconded by Pentel and motion carried unanimously to approve the
automatic renewal of the precious metal dealer license for Jewelry Manufacturers
Exchange, Inc. (JME) through June 30, 2014 if City Code requirements for sales
transactions are met during the period of August 21, 2013 through November 21, 2013.
Upon a roll call vote, the vote was as follows:
CLAUSEN - YES HARRIS - YES PENTEL - YES SCANLON -YES SCHMIDGALL -YES
Public Hearinq - Ordinance #505 - Rezoninq from Sinqle Familv Residential (R-1)
to Moderate Densitv Residential (R-2) Zoninq District - 7901 23rd Avenue North -
D.J. Chawla. Applicant
The following ordinance was MOVED by Pentel, seconded by Scanlon:
ORDINANCE NO. 505, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Rezoning from Single Family Residential Zoning District (R-1) to
Moderate Density Residential Zoning District (R-2)
7901 23rd Avenue North
D.J. Chawla, Applicant
Joe Hogeboom, City Planner, presented the staff report for the rezoning and preliminary
plat and answered questions from the Council.
D.J. Chawa, Applicant; and Dave Gardner, Builder, reviewed the rezoning and plat and
answered questions from the Council.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adopt
Ordinance #505, 2nd Series. Upon a roll call vote, the vote was as follows:
CLAUSEN - YES HARRIS - YES PENTEL - YES SCANLON - YES SCHMIDGALL -YES
Regular Meeting of the City Council
August 20, 2013
Page 5
Public Hearinq - Preliminarv Plat Approval - Chawla Estate - 7901 23rd Avenue North -
Sohan and Swarn Sinqh, Applicants
Joe Hogeboom, City Planner, presented the staff report for the preliminary plat at the
hearing held prior to agenda item above.
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon. Hearing and seeing no one, the
Mayor closed the public hearing.
MOVED by Pentel, seconded by Clausen and motion carried unanimously to approve the
Preliminary Plat for Chawla Estate, 7901 23rd Avenue North subject to the following
conditions
1. The City Attorney will determine if a title review is necessary prior to approval of the final
plat.
2. A park dedication fee of$180 shall be paid before final plat approval.
3. The City Engineer's memorandum, dated July 15, 2013 shall become part of this approval.
4. A Subdivision Development Agreement will be drafted for review and approval by the City
Council that will include issues found in the City Engineer's memorandum.
5. All applicable City permits shall be obtained prior to the development of the new lots.
Further, the City Council approves a waiver from Section 12.20, Subdivision 5(A) of City Code,
finding that;
1. The proposed lots measure 97.1 feet in width along the north front setback line.
2. Section 12.20, Subdivision 5(A) of City Code requires that lots in the R-2 Zoning District
measure at least 100 feet in length on street abutting sides.
3. Hennepin County intends to acquire right-of-way for future needs along CSAH 156, thus
eliminating the ability for this site to achieve that requirement along the north front
setback line (23rd Avenue North).
Continued Public Hearinq - Ordinance #503 - Final Desiqn Plan Approval - PUD #112 -
The 3.9.4. Apartments - Global One Golden Vallev, LLC, Applicant
Mayor Harris stated this item is continued to the September 3, 2013 City Council Meeting.
MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to continue
the public hearing for consideration of Ordinance #503, Final Design Plan Approval, PUD
#112, The 3.9.4. Apartments, Global One Golden Valley, LLC, Applicant to the September
3, 2012 City Council Meeting.
Regular Meeting of the City Council
August 20, 2013
Page 6
Public Hearinq - Easement Vacations to Vacate Allev and Easements in the Plats of
Sprinq Green South and Re�istered Land Survev No. 106 (The Three.Nine.Four.
Apartments)
Mayor Harris stated this item is continued to the September 3, 2013 City Council Meeting.
MOVED by Scanlon, seconded by Clausen and motion carried unanimously to continue
the public hearing for consideration of the easement vacations for the Spring Green South
and Registered Land Survey No. 106 (The Three.Nine.Four. Apartments) to the September
3, 2013 City Council Meeting.
Public Hearinq - Ordinance #506 -Addition of New Section 11.75: Solar Enerqy
Svstems
The following ordinance was MOVED by Schmidgall, seconded by Scanlon:
ORDINANCE NO. 506, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Adding a New Section 11.75: Solar Energy Systems
Brett Angel, Planning Intern, presented the staff report and answered questions from the
Council. Thomas Burt answered questions from the CounciL
The Mayor opened the meeting for public input and persons present to do so were
afforded the opportunity to express their views thereon.
Andy Snope, 1320 Unity Avenue North, stated he felt that staff did a good job with the
amendments made at Planning Commission meeting; felt the first ordinance was too strict
and feels the future is going toward more solar energy; stated an electrical contractor who
is licensed to install solar systems is required along with an inspection.
The Mayor closed the public hearing.
MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to adopt
Ordinance #506, 2nd Series. Upon a roll call vote, the vote was as follows:
CLAUSEN - YES HARRIS - YES PENTEL -YES SCANLON - YES SCHMIDGALL - YES
Regular Meeting of the City Council
August 20, 2013
Page 7
Second Consideration - Ordinance #504 -Amendinq Section 10.23 Reqardinq
Recreation Fires
The following ordinance was MOVED by Scanlon, seconded by Clausen:
ORDINANCE NO. 504, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Amending Section 10.23 Regarding Recreational Fires
Joe Hogeboom, City Planner, presented the staff report and answered questions from the
Council. Thomas Burt, Mark Kuhnly, Fire Chief and Allen Barnard answered questions from
the CounciL
Bring back to future City Council or Council/Manager Meeting to clarify the definition of
Approved Outdoor Fireplace and Recreational Fire, and distance from building and
property lines where a fire is permitted.
MOVED by Scanlon, seconded by Clausen and motion carried unanimously to continue
consideration of Ordinance #504 to the September 17, 2013 City Council meeting or an
entirely new Ordinance to a future Council/Manager meeting depending on how staff wants
to proceed.
Bottineau Update
Joe Hogeboom, City Planner, updated the Council on the Bottineau LRT Station Planning
Community Meeting which was held on August 15, 2013.
Announcements of Meetinqs
A Special Council/Manager Meeting will be held on August 27, 2013 at 6:30 pm.
A Community Blood Drive will be held on August 28, 2013 from noon to 5 pm in the City
Hall campus parking lot.
The City Offices will be closed on September 2, 2013 in observance of Labor Day.
The next City Council Meeting will be held on September 3, 2013 at 6:30 pm.
A Hennepin County Bottineau meeting will be held on September 16, 2013 at North
Hennepin Community College at 1:30 pm.
Regular Meeting of the City Council
August 20, 2013
Page 8
Mavor and Council Communication
Mayor Harris suggested an article regarding solar energy be included in a future city
newsletter.
The Council also discussed the placement of garbage and recycling containers. Staff will
enforce, communicate and educate residents on the current regulations regarding the
placement as the Council determined the current City Code was sufficient. Staff will review
the code to determine in order to determine if there are ways in which staff can work with
residents who have issues regarding the placement of their cans due to the configuration
of their property. Staff will bring back the ordinance at some time in the future to clarify
exceptions and how to work with the property owners who have that situation.
Allianz is having a Yellow Ribbon Celebration on August 22, 2013 at 3 pm.
Tech Dump is having a ribbon cutting ceremony on August 27, 2013 at 2 pm.
A Swearing in Ceremony will be held for police officers who have been promoted on
August 22, 2013 at 6 pm.
Findinqs of Fact and Issuinq a Statement of Public Purpose for MnDOT Lot 18, Block
2 of Sprinq Green South
Jeannine Clancy introduced the agenda item and answered questions from the Council.
Thomas Burt answered questions from the Council.
Member Pentel introduced the following resolution and moved its adoption:
RESOLUTION ADOPTING FINDINGS OF FACT AND ISSUING
A STATEMENT OF PUBLIC PURPOSE FOR MNDOT LOT 18, BLOCK 2
SPRING GREEN SOUTH
(NORTHWEST CORNER I-394 AND TH 100)
The motion for the adoption of the foregoing resolution was seconded by Member Clausen
and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris,
Pentel, Scanlon and Schmidgall; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Regular Meeting of the City Council
August 20, 2013
Page 9
Adiournment
MOVED by Scanlon, seconded by Clausen and motion carried unanimously to adjourn the
meeting at 9:20 pm.
Shepard M. Harris, Mayor
ATTEST:
Judy Nally, Administrative Assistant
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Finance Department
763-593-8013/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. B. 1. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
C;Z��' t��� �o-:���k.
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.
��. �,'�T Finance Department
763-593-8013/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. 6. 2. Approval of Housing and Redevelopment Authority Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the Housing and Redevelopment
Authority.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
V��� �� '
City Administration/Council
i63-593-3491 /763-593-8109(fax}
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. C. 1. Solicitor's License- Hopkins Ultimate Frisbee Team
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products,taking orders or soliciting for business or donations must be licensed by the City to do
so.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for the Hopkins Ultimate Frisbee Team.
App6eaticsn and fee must be subrr��tted to the City f�Jianager's pffice the Wednesday prior to
the City CQUnc�l Meeting. Caunci! Meetings are norrnaffy held the first and third Tuesday of
each month.
PEDDLERlS�LlClTflR LiCENSE APPLICATI4N
TO: Golden Valley City Council Fee Paid: $ �
7800 Golden Valiey Road N�mber c�f F�ersons:
Golden Valley, MN 55427 Type of License: Pedd(er Solicitor
(circle
Enciose the sum of$_��for �� (number) peddlerslsolicitors as required by
City Code of the City of Golden Valiey an�i have complied with ai1 the requirements of said
Code necessary for obtaining this li�nse.
�����'s ��.�=�'+�� �����ra��,lP�►� �
(Business or Individual Name or Organization tQ be Licensed}
MN Business ID F+edera! Business ID {FEiN}
Define Business i l
C���, ��r�-�� �iv�k��,� 5�� ���5����/
(Corporation, Proprietorship, Partnership, Non-Proft, State of Incorporation or (ndividual)
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{Address) r
��lc:��,r, �G��� �1'� �5"�z,�' �t�� �'� f� c�.� , �e�t'�.�-�
City, State nd Zip Code) �
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(Telephone Number, including A►�ea Code) � �
NOW, THEREFORE, �blJt�ll� 1���1���i� hereby makes application for
�Appiicant Name)
period of 1L b 13 througn 't2/31!t�, subject fa the conditions and provisions of said
City Code.
�
{Signature of pplicant/Principal Qfficer}
Description of goods or services for sale (include priees)or indicate if soliciting donations.
If more space is needed, attach add�#ionai sh�ts (be s{��c�:
��r�;�C,����'. ��t�` ���(���ti?� -Pt1�'l�t �V�� ���e��r� .
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NOTE: If the products for saie are changed or mod�ed, you must give the City complete
information regarding such change or modification.
List the names and addresses of�A�CH persora who�11 be peddling or soiiciting on behaif
of said organization in the City, or, in the altemative, the name, address and telephone
number or numbers where a resperosible persfln c�f said organization will maintain a list of
names and addresses of aIt persons engaged in peddfing or soliciting in the City:
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(If more space is r�eeded, attach ac�ditional sheets)
STATE OF J�1 jl'�jt�Z�SLI�-j
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COUNTY OF }-I�C,IL�i1��P�� )
I, �' �'� , ��S of _��� �'w�
(Officer/Individuat} Name of Organization}
being first duly swom, depose and say that ati the ft�regoin� irtforma#ion is true to his/her
own knowledge except as#o matters therein sta#ed on information and beiiefi, and as to
such matters, he/she believes them to be true.
,
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Signa#ure of Appli nUPrincipai Officer)
Subscribed and sworn to before me this
G�, ��r
"G�day of , ��✓ 20 1�J
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(Signature � JUD��A. ��,��.y
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City Administration/Council
763-593-3991 /7fi3-593-8109(fax}
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. C. 2. Gambling License Exemption and Waiver of Notice Requirement-VocalEssence
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for VocalEssence.
MINNESOTA LAWFUL GAl�/�LING 1/13 Page 1 of 2
LG220 Application for E�cempt Permit
An exempt permit may be issued to a nonprofit organization that: Qpp�ICat1011 f@e (non refundable)
- conducts lawful gambling on five or fewer days, and
-awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100.
specialist assigned to your county.
ORGANIZATION YNFORMATION
Organization name Previous gambling permit number
VocalEssence X-92907
Minnesota tax ID number, if any Federal employer ID number(FEIN), if any
41-1363849
Type of nonprofit organization. Check one.
Fraternal Religious Veterans X Other nonprofit organization
Mailing address City State Zip code County
1900 Nicollet Avenue Minneapolis MN 55403 Hennepin
Name of chief exewtive officer[CEO] Daytime phone number E-mail address
Mary Ann Aufderheide 612-547-1454 MaryAnn@vocalessence.org
NONPROFIT STATUS
Attach a copy of ONE of the following for proof of nonproft status.
Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
Phone: 651-296-2803
X IRS i�come tax exemption [501(c)� letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact
the IRS at 877-829-5500.
IRS-Affiliate of national,statewide, or international parent nonprofit organization [charter]
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place.
Metropolitan Ballroom and Clubroom
Address [do not use PO box] City or township Zip code County
5418 Wayzata Blvd Golden Valley 55416 Hennepin
Date[s] of activity. For raffles, indicate the date of the drawing.
November 18, 2013
Check each type of gambling activity that your organization will conduct.
Bingo* X Raffle Paddlewheels* Pull-tabs* Tipboards*
*Gambling equipment for bingo paper, paddlewheels, pull-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices
may be borrowed from another organization authorized to conduct bingo.
To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under
the WHO'S WHO?LIST OF LICENSEES, or call 651-639-4000.
LG220 Application for Exempt Permit �i�s Page 2 of 2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambling premises
located within city limits located in a township
The application is acknowledged with no waiting period. The application is acknowledged with no waiting period.
The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting
period,and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after 30
[60 days for a Sst class city]. days.
_The appiication i denied. The application is denied.
Print city name �Q`�L n �l'��r� Print county name
Signature of city personnel � Signature of county personnel
Title Date �) � J Title Date
TOWNSHIP.If required by the county.
On behalf of the township, I acknowledge that the organization
is applying for exempted gambling activity within the township
limits.
[A township has no statutory authority to approve or deny
an application, per Minnesota Statutes 349.166.]
Print township name
Signature of tow�ship officer
Title Date
CHIEF'EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the�nancial
report wili be completed and returned to the Board within 30 d ys of the ev nt date.
Chief executive ofFicer's sign ure � Date �� ��<��
Print name �� '�
REQUIREMENT `
Compiete a separate appiication for: Financial report and recordkeeping required
• ali gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your
• all gambling conducted on one day. permit, or use the online fill-in form available at
Only one application is required if one or more raffle drawings WWW�9�b.state.mn.us.
are conducted on the same day Within 30 days of the event date, complete and return
Send application with: the financiai report form to the Gambiing Control Board.
_a copy of your proof of nonprofit status, and Questions?
_application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board
State of Minnesota." at 651-639-4000.
To: Gdmbling Control BOard This form will be made available in altemative format(i.e.Iarge print,Breille)
1711 West County Road B, Suite 300 South upon request.
Roseville, MN 55113
Data privacy notice: The information requested on this All other information provided wili be pri- General;Commissioners of Administration,
form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and
Control Board(Board)to determine your organization's Board issues the permit. When the Board Revenue;Legislative Auditor,national and
qualifications to be involved in lawful gambling activities in issues the permit,ail information provided international gambling regulatory agencies;
Minnesota. Your organization has the right to refuse to wiil become public. If the Board does not anyone pursuant to court order;other indi-
supply the information; however,if your organization issue a permit,all information provided viduals and agencies specifically authorized
refuses to supply this information,the Board may not be remains private,with the exception of your by state or federal law to have access to
able to determine your organization's qualifications and, organization's name and address which will the information;individuals and agencies
as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or tegal order authorizes a
organization supplies the information requested,the Board organization are available to: Board mem- new use or sharing of information after this
will be abie to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your
name and address will be public information when received access to the information; Minnesota's written consent.
by the Board. Department of Public Safety;Attorney
Regular Meeting of the
Golden Valley Planning Commission
September 9, 2013
A regular meeting of the Planning Commission was held at the Golden Valley City Hall,
Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday,
September 9, 2013. Chair Kluchka called the meeting to order at 7 pm.
Those present were Planning Commissioners Baker, Boudreau-Landis, Kluchka,
McCarty, Segelbaum and Waldhauser. Also present was Community Development
Director Mark Grimes, City Planner Joe Hogeboom and Administrative Assistant Lisa
Wittman. Commissioner Cera was absent.
1. Approval of Minutes
August 12, 2013 Regular Planning Commission Meeting
MOVED by Waldhauser, seconded by McCarty and motion carried unanimously to
approve the August 12, 2013 minutes as submitted.
2. Informal Public Hearing — Property Rezoning — 6000 Duluth Street— King of
Grace Lutheran Church and School -Z011-14
Applicant: King of Grace Lutheran Church and School
Addresses: 6000 Duluth Street
Purpose: To rezone the properties from I-1 Institutional with a setback restriction
to I-1 Institutional without restrictions.
Hogeboom referred to a site plan of the property and explained that it is currently zoned
Institutional with a restrictive condition requiring a 120-foot "landscaped" setback area
along the north property line. The applicant is proposing to rezone to property to the
standard Institutional zoning district without the restrictive setback condition. He
explained that this setback was established when the northern portion of the church
property was rezoned from residential and added that conditions on a rezoning request
are not allowed today. He showed the Commissioners an illustration of the applicant's
master plan and explained the applicant's proposal to construct a portion of a new
playground within the 120-foot restricted setback area. He stated that staff is
recommending approval of the applicant's request.
Waldhauser said she understands that restrictions can no longer be placed on rezoning
proposals and questioned if a PUD would be an option in this case. Hogeboom said a
PUD could be used, however PUDs are typically used when there is more than one
building on a property.
Baker asked Hogeboom if there is any record regarding the nature of the resident's
concerns in 1969. Hogeboom stated that the nature of the concerns was that an
institutional use would be too close and too impactful to the single family residential
properties to the north resulting in the restriction. Waldhauser noted that there are also
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 2
single family residential properties to the east and asked why there were no restrictions
placed on that side of the property. Hogeboom explained that the property along the
north side (the 120-foot setback area) of the applicant's property was originally platted
as single family residential lots so when the applicant replatted the property for an
institutional use that is when the restriction was placed on the property. So the church
pre-dates 1969 and this property was zoned Institutional before 1969.
McCarty asked if all four property lines are considered to be front yards and if any of the
setback requirements are being met on this property. Hogeboom explained that this
property does have four fronts and if the property were rezoned to the standard
Institutional zoning district, any structure or parking lot would have to meet the 35-foot
front yard setback requirement.
Segelbaum asked how the 120-foot setback area is currently being used. Hogeboom
suggested the applicant respond to that question.
Gregg Prest, Director of Trustees for King of Grace Lutheran Church and School,
Applicant, stated that they don't really use the 120-foot setback area at all except
occasionally for a picnic or event. He said the church has tried to abide by the
neighbor's desire that it not be used. He explained that their current playground area is
located in a traffic circle on the east side of the property which is not the best place for
it, so they would like to move it to the north side of their building where a portion of it
would be in the 120-foot setback area. He added that the proposed playground would
be an asset for the neighborhood and would be available for everyone to use. He
referred to the illustration of the church's master plan and noted that the parking lot
shown is not part of their plans at this time. He added that there is no plan at this time to
expand the church, school or parking lot areas at all.
Baker referred to the illustrated plan and asked if the lawn area shown is currently open
lawn. Prest said yes. Baker asked if the church uses that area regularly. Prest said no.
Segelbaum asked the applicant if they envision installing fencing or no trespassing
signs around the playground. Prest said no and reiterated that the proposed playground
is intended for everyone to use.
Waldhauser asked the applicant if they had considered putting the proposed playground
in a location that would be within the setback requirements. Prest said yes and
explained that the property is wetter to the south, there wouldn't be enough room to
squeeze the playground in and it would cause the playground to be further away from
the north entrance to the building. Waldhauser asked if they had considered using the
southern portion of the open lawn area. Prest said there is a hill and topography issues
in that area.
Baker said he likes the idea of allowing the neighborhood use of the playground but he
is concerned that it will be enclosed with plantings according to the illustration. He
suggested that the applicant consider a more open design for the playground. Prest
said that the plans aren't yet final.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 3
Kluchka noted that the illustrated drawing is titled "Plan B" and asked about other
concepts that were considered. Prest said they have thought about other concepts and
said that one concept included putting in a ball field, but they decided not to go with that
plan.
Kluchka asked if they intend to have any outdoor services that may impact the
neighborhood. Prest said no, outdoor services are not their style. He added that they
had considered an amphitheater for teaching, but decided against that as well.
Kluchka opened the public hearing.
Joel Hendrickson, 6000 Kenneth Way, referred to what was said earlier about the
church predating the 1969 setback restriction agreement and said he disagrees and
asked that the City go back and look at the public record. He said there have been
plans like this before throughout the history of the agreement, none of which have
happened. He said when he bought his house the person selling it said good luck with
your neighbor meaning the church and that they never did what they promised to do. He
stated that neighbors have called the City and have been told that the City doesn't have
a copy of the restriction from 1969 that was registered at Hennepin County. He
distributed copies of the restrictive covenant to the Commissioners and stated that the
church imposed the covenant on themselves. He said there was previous dialogue
about the location of the playground when they built the gymnasium in 1993 because
they cut down the trees and he asked them what they were doing and they said that is
where they are putting a playground. He said the church said in 1984, when they built
their sanctuary that they were going to put in a parking lot and extra egresses on
Kenneth Way and the neighbors got together and reminded the City of the covenant
and the proposal was taken off the table because they realized the foolishness. He
stated that in the covenant there is also a damages clause and he doesn't think he
would have a hard time rallying his neighbors to seek damages. He said it's been great
to have a place for his kids to play. When the church installed a basketball court his son
would tell him about the kids they played basketball with and he called it the law of
unintended consequences because kids from Golden Valley Road would come to this
basketball court to play because there were hoops with nets. He said his son would tell
him about the language these kids used and where they were urinating and he thought
the church never anticipated that. He said that did affect the neighborhood and it
caused them to be more vigilant about calling for supervision when that was occurring.
He said he would like the church to abide by the covenant and added that the original
church was not this church. It was an apostolic Lutheran church and the reason the
covenant was put into place was to allow the streets to be put in for residential lots. He
said he always finds it ironic that he has to remind the church of the covenant. He
added that when he moved in he realized the "green plan" for the property had never
been done so rather than argue he planted three large, substantial trees with white
pines in between, at his cost. Now the white pines have been cut down and the church
is proposing to cut down the remaining balsams. He asked for a tax receipt, but the
church wouldn't give him one, which he finds interesting.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 4
Grimes asked Mr. Hendrickson if the covenant was extended beyond 1999. Mr.
Hendrickson stated that the covenant was initially 30 years with an additional 30 years if
there was agreement with the 12 affected properties so in reality it is a 60-year
covenant that can be broken with an agreement of the neighbors so he is appalled that
this proposal has gotten to this stage. He said he wants the City to go back into the files
and realize there was a change in ownership from an initial sleepy apostolic Lutheran
church that outgrew their facility and sold it. It was then converted to residential and he
hopes the covenant will be upheld.
Barbara Patterson, 2040 Adair Avenue North, said she begs to differ with the church
saying that the open space is not used because the kids use it every single day. They
play baseball, they have Phy Ed and they play field hockey and soccer. She said she is
also concerned about traffic because the more things that are put there the more traffic
there will be. Also, they have a tendency to use the streets all the way around the
property which she feels is unsafe. They put out orange cones and run along the edge
of the street so there should be signs installed stating there are children at play.
Pastor Ekhoff, King of Grace Lutheran Church and School, said he would like to clarify
that they did not cut trees down. They had to be removed by law because a chemical
that was used on the property ended up killing them. He said the few times that the kids
do run on the street is to fulfill the requirements of the Presidential Fitness Program. He
explained that they notify the Police Department as best they can when that is
happening. He referred to the gym addition they built and stated that some trees were
cut down for that, but he doesn't believe any other trees were taken out other than a
cottonwood that fell into the street and had to be removed. He clarified that they are a
part of the Evangelical Lutheran Synod and not the Wisconsin Synod as Mr.
Hendrickson mentioned.
Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing.
Grimes stated that he has never seen the covenant agreement distributed by Mr.
Hendrickson. He noted that the City is not listed as a party in the agreement but he
would like to review it with the City Attorney before this proposal moves forward.
Kluchka questioned how a zoning restriction and a covenant differ. Grimes said it is
unclear to him how the covenant and ordinance have worked in this case.
Boudreau-Landis asked if the covenant applies to the�current property owner.
Segelbaum said he thinks it does.
Baker asked if the City is obligated to honor the covenant. Grimes said he is not sure
and would like to talk to the City Attorney about it. Baker asked how the City typically
responds to the existence of covenants. Grimes explained that if this property were
zoned standard Institutional without restrictions and there was a covenant and the
Church wanted to expand a neighbor, or someone party to the covenant, would
probably inform the City and the City would have to decide if it wanted to get into that
type of legal circumstance.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 5
Waldhauser asked if it is up to the neighbors to enforce the covenant. Grimes said he
thinks it is because he doesn't think the City is a party included in the covenant.
Kluchka referred to covenant and asked what "no other activity therein" means and if it
means that there can be no programing in the 120-foot setback area in question.
Waldhauser stated that if the covenant is outside of the Planning Commission's purview
fhan the activity that takes place within the 120-foot setback area is even more outside
their purview. Baker said he thinks it is within their purview because of the ordinance
that was adopted by the City regarding the restriction. Segelbaum said the decision
before the Planning Commission is to eliminate the restrictive condition regarding the
zoning, not to interpret or modify the ordinance or the covenant.
Kluchka said he is concerned about enforcement issues and if people are doing what
they are supposed to be doing. He asked Grimes if there have been any complaints
regarding the applicant. Grimes stated that over the years there have been concerns
about the church expanding and he has received typical traffic related questions, but he
has not received many complaints. He added that the Church does do a good job in
following the Sign Code rules. Baker questioned if they should pursue the complaints
they've heard further with law enforcement staff. Kluchka said he thinks more research
about complaints would be good, but that is a moot point right now in the Planning
Commission's current review of the proposal.
McCarty agreed with Segelbaum that the covenant may be up to the neighbors to
enforce and that the Planning Commission is looking at the proposal as a rezoning at
this point. Grimes stated that the City Attorney wasn't aware of the covenant agreement.
He stated that conditioning a rezoning like the City did in 1969 is not legal today.
Waldhauser asked about the down side of leaving the zoning as it is keeping the
restrictive zoning condition in place. Grimes said the covenant would stand until it
expires in 2028. He said the zoning could be changed to the standard I-1 Institutional
zoning district and the covenant would continue it if is a legitimate legal document.
Waldhauser stated that if the property is not rezoned it would just stay as it is and
questioned why the City would want to rezone it. Baker stated that if the City were to
persuade the neighbors that the covenant can be removed then the combination of the
rezoning and removal of the covenant would allow the Church to do what they are
proposing to do. Waldhauser stated that the neighbors don't want to remove the
covenant. Baker noted that they have only heard from two neighbors. Kluchka said if the
Church and neighbors came to together and decided that they don't want the covenant
anymore that would be a good indication to the City that this is something everyone
wants. Baker suggested that the Church look into eliminating the covenant before they
come back to the City for approval of their rezoning proposal. Kluchka asked if there is a
time limit as to when the Church can come back. Grimes said there is a 60-day time
frame to consider rezoning requests. Segelbaum said he thinks the Planning
Commission can vote on this proposal regardless of the covenant, but he would support
tabling the request.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 6
McCarty stated that the proposed playground could be moved closer to the Church or to
the north side of the Church without the need to rezone the property or change the
covenant. Kluchka agreed that there are other ways to accomplish this proposal and
said he is inclined to deny this request. McCarty agreed that he would rather deny the
request instead of tabling the item in order to discuss covenants that don't affect them.
Boudreau-Landis agreed there are other options as well.
MOVED by McCarty, seconded by Backer and motion carried 5 to 1 to recommend
denial of the request to rezone the property located at 6000 Duluth Street from I-1
Institutional with a setback restriction to I-1 Institutional without restrictions. Segelbaum
voted no.
3. Informal Public Hearing — Preliminary Plan Review— Planned Unit
Development (PUD) #113 —The Xenia
Applicant: Slosburg Company
Address: 700 & 800 Xenia Avenue South
Purpose: To construct a 5-story, 372-unit market rate apartment building.
Hogeboom referred to a location map and discussed the applicant's proposal to
construct a 5-story, 372-unit apartment building that will include 742 parking spaces on
the 5.88 acre site located at 700 & 800 Xenia Avenue South. He discussed some of the
major amenities including an indoor pool/fitness center, outdoor pool/courtyard, media
room, business center, observation deck, dog run area and upscale in-unit amenities.
He stated that he receives many calls regarding this property because it is a vacant,
highly visible site. He stated that staff is recommending approval of the Preliminary Plan
for The Xenia proposaL
Segelbaum asked if this property is in a TIF district. Hogeboom said no, it is not part of
a TIF district however, it was at one point.
Segelbaum asked if there have been other serious requests about developing this
property. Hogeboom stated that there was an office/retail proposal in 2009 but that
project was never done.
Waldhauser asked how this proposal compares to the 3.9.4 apartment proposal.
Hogeboom stated that this project is smaller than the 3.9.4 proposal and is more
comparable to the Arcata apartment project.
Baker asked if this proposal has a senior component. Hogeboom said no.
Waldhauser asked why this development is a PUD. Hogeboom stated that muiti-family
developments are traditionally done as a PUD to allow more flexibility in setbacks in
order to fit the site.
Minutes of the Golden Vaiiey Planning Commission
September 9, 2013
Page 7
Kluchka asked that future presentations for this proposal include a comparison of all the
ways this PUD differs from the requirements in the I-394 Mixed Use zoning district.
Hogeboom noted that this proposal does meet several of the I-394 Mixed Use
requirements including setback requirements. Grimes added that there is also an option
for a materials review in the I-394 Mixed Use zoning district requirements. Kluchka said
he would like to preserve the opportunity to do a materials review.
Baker asked to what extent the I-394 Mixed Use zoning district requires developments
to provide more mixed use than this proposal provides. He questioned if the City is
precluding opportunities for retail that might serve that community or other types of land
uses that might create a more sustainable district than just lots of apartments
everywhere. Hogeboom said there are a couple of ways to look at mixed use. One is
multiple uses within one building and another is multiple uses functioning as one site
such as shared parking. He explained that the I-394 Mixed Use zoning district was
created in 2008 and the City hasn't seen any true mixed use proposals because the
market is just not there for that type of use. He added that mixed use works well but not
in very many places and that staff will probably be reviewing the I-394 Mixed Use
zoning district at some point in the future.
Waldhauser said that mixing uses in a building is very difficult so developers don't want
to build them and people don't always want to live in them. However, mixed uses in the
sense of the neighborhood having mixed uses is something that is being left to the side
so the whole area becomes apartments and offices and there is nothing more deadly
than an office area that happens to have places for people to sleep at night and
streetscapes and sidewalks that are just dead. Baker agreed and asked how much
potential there is for mixed use in this zoning district. Hogeboom said this is one of the
last undeveloped sites but there are many under-developed sites that could be
developed in the future. McCarty said that's good, but questioned if they should be
trying to get mixed uses now on these prime properties because the area is starting to
fill up with office and apartment buildings. He said it seems like the opportunity is here
to get mixed use in this district. Hogeboom said the reality is that the financing just isn't
available for those types of mixed uses unless cities help with financing. Baker stated
that maybe the City should be incenting developers in order to get more mixed use
developments.
Boudreau-Landis said he is hearing concerns and comments about the connectivity to
the West End development and said perhaps that is another issue to consider.
Kluchka asked if the major categories for consideration in the I-394 Mixed Use zoning
district are setbacks, height, lot coverage, mixed uses and materials. Hogeboom said
yes.
Boudreau-Landis noted that the Zoning Code allows for 65% lot coverage and stated
that the narrative for this development states that the lot coverage is 64%. He said it
seems like this proposal has a (ot more coverage than 64%.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 8
Jerry Kavan, Slosburg Company, Applicant, gave a presentation regarding the
proposed project. He stated that Slosburg Company is a full service real estate owner
and developer. They do acquisition, construction, leasing and property management all
in-house and they own their properties long term. He discussed the amenities in the
apartment units including: 10 foot ceilings, imported porcelain tile floors, island kitchens,
stainless appliances, stone countertops, washers & dryers in every Apartment, stone
vanities, linen closets, walk-in showers with separate soaking tubs, large bedrooms,
walk-in closets, finely appointed common areas, resident hospitality areas, grand foyers,
concierge services, elegant corridors, electronic access, cyber cafes with free Wi-Fi and
fully elevatored buildings. He showed interior and exterior photos of several of their
other properties. He stated that the size of the apartments will range from 500-1,500
square feet in size and each unit will have two parking spaces for a total of 745 parking
spaces. He discussed some of the site difficulties including the proximity of the railroad,
soil contamination, storm water requirements, and a Met Council force main easement
along the east property line. He stated that they are planning on starting construction of
the parking ramp first in spring 2014, with the first units opening mid-2015, and full
completion early 2016.
Richard Slosburg, Slosburg Company, Applicant, referred to the earlier comments
regarding mixed use developments and said he doesn't think there is a developer in the
country who wouldn't want to do a mixed use development, but there are very few
places mixed use works and this site would not work. He said the traffic and pedestrian
connections just aren't there for a mixed use development and it is better to have a
thriving residential development than a mixed use development that sits vacant. He
added that they would not be interested in this site if a mixed use was forced.
McCarty questioned where mixed use is struggling. Slosburg referred to the property at
Excelsior and Grand and said it is an outstanding development but is has proved
challenging and the turnover is great.
Segelbaum noted that the subject property is zoned to allow for 10 stories and asked
the applicant why they are proposing five stories. Slosburg said the economics for 372
units works for them and that 372 units is a more livable number of units. He added that
the thing they like about this site is its transitional use with offices and condominiums
nearby.
Segelbaum asked the applicant how they've integrated the things they've learned from
the other Minneapolis area projects into this project. Slosburg stated they acquired one
of their properties and that the site is what is driving this proposal. He noted that the
livability has been desirable in other markets.
Waldhauser asked the applicant if any of their other, similar properties have been
converted to condominiums. Slosburg said no and stated that they tend to own their
properties and really understand the rental product. Waldhauser asked if their properties
have remained filled. Slosburg said yes, they have had great success.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 9
Waldhauser asked about the rental rates. Slosburg stated that rates will range from
approximately $1,200 to $2,500 per month.
Baker asked the applicant if they have discussed ways to improve the pedestrian
access to the West End development. Slosburg said he doesn't think there is an answer
to that question and they don't have a way to get their residents from this location to the
West End area.
McCarty asked where the tenants will be coming from. Slosburg said they will have a
variety of unit sizes and prices and they don't think it will be strictly a young or senior
community. He added that there will also be several people who want to sell their
homes and stay in Golden Valley and there will be people who haven't bought their first
home yet.
Baker referred to the parking ratio and asked if what is being proposed is a typical ratio.
Slosburg said no, the ratio they're proposing is excessive and a more typical ratio is 1.5
to 1.7 spaces per unit. He explained that the parking garage was designed to buffer the
property from the railroad tracks.
Kluchka asked about bicycle storage. Kavan stated that there will be secure;bicycle
storage areas in the parking garage.
Kluchka stated that the fa�ade on the west side of the parking garage is big and asked
how it could be broken up or made more interesting. Slosburg said he understands and
added that the views from the west are important. He stated that making the west
fa�ade more architecturally pleasing will be addressed in the final plan stage of the
proposal. Kluchka suggested that bicycle storage and the west fa�ade be addressed in
their next presentation before the City Council.
Kluchka asked the applicant how they have proposed to make their building compatible
with the neighboring buildings. Slosburg stated that this is the first product they've done
with a flat roof in order to have a similar look to the office buildings.
Baker said he is concerned about sustainability and said his is disappointed that no
mention has been made of any efficiency efforts and given our climate extremes it
would be nice to hear about a project in terms of insulation, energy use, etc. Slosburg
said they do think about sustainability throughout the entire process and will have many
green efforts including car charging stations, the materials they are choosing and the
density of the project.
McCarty asked about the type of roof system being used. Kavan said they will explore
the different options available depending on the design and how the architect structures
the roof.
Kluchka opened the public hearing.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 10
Jane (last name not given), Laurel Estates and Laurel Terrace Apartments, said she is
intrigued with all of the additional apartments and wants to know where they will be in
five years when the City is inundated with so many high end apartments and what will
happen if there is another downturn in the economy. She said this is a beautiful
proposal but questioned where all the residents will come from. Segelbaum asked if
there is a waiting list at her apartments. Jane said yes, Laurel Terrace has a waiting list
with four or five people on it.
Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing.
Grimes stated that the Met Council has said that Golden Valley's population will grow to
25,000 people by 2030 and the only way to achieve that is to have higher density, multi-
family developments because Golden Valley doesn't have the land for additional single
family homes. He said that the City's Comprehensive Plan calls for a variety of housing
options and there is a demand for this type of development.
Kluchka said he appreciated receiving the traffic report in the agenda packet. Grimes
noted that these types of developments are usually more positive in regard to traffic
compared to an office use. Kluchka agreed that from a traffic perspective this is a
perfect situation with the peak hour traffic.
Waldhauser agreed that the studies the Planning Commission has seen show that this
site can handle a higher traffic generating use than the proposed project. She said as
this development goes through and as other projects develop in this area it will be
nearing the sewer capacity limits. Grimes stated that there are improvements planned
for the sewer capacity issues in the area.
Baker noted that the City Code allows a maximum of 65% impervious surface coverage
and that this development is proposing 64% impervious surface coverage. He asked if it
is typical that developers go right up to the maximum amount allowed. Kluchka said yes.
Grimes discussed the ponding on the north side of Laurel and explained that there will
also be other water quality treatment requirements.
Baker referred to the staff report regarding potential traffic issues where staff states that
the City reserves the right to address the issues in the future. He asked what those
issues are and why they can't be addressed now. Mike Kotila, Traffic Engineer
Consultant, SEH Inc., stated that the congestion that would be monitored is the
westbound approach on Golden Hills Drive towards Xenia and the length of the queue
that occurs at that signal. He said they want to manage that queue so it is not blocking
driveways along Golden Hills Drive. He added that the City is planning some
intersection improvements, outside of this development, in order to make traffic work
better during peak and off peak hours. Kluchka asked about the type of improvements
proposed. Kotila explained that the improvements would include signage, traffic signal
operations and striping.
Baker noted that the traffic information refers to an estimate of 130 trips in the morning
and 163 trips in the afternoon and asked how those numbers are possible in a 372 unit
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 11
building. Kotila explained that the numbers take into consideration the peak hour of the
morning traffic and the peak hour of the afternoon traffic and doesn't take into account
the non-peak hour trips. Grimes added that there will also be a number of people who
take transit or bike or walk as well. Kluchka asked if there would be a gate at the
entrance/exit of the parking garage. Kotila said no, a residential use would not warrant
that.
Baker asked if the building will be constructed over the existing force main. Grimes said
no and stated that the force main is along the west side of Xenia. Baker asked if access
to it will be preserved. Grimes said yes.
Baker asked what options are available if the sewer system reaches capacity. Grimes
stated it is a Met Council line and when it gets to a certain point it will have to be
upgraded.
Segelbaum said he thinks the proposal is an impressive design on an important
property and commended the applicant on the size of the project.
Waldhauser said she understands the developer's point of view regarding mixed use
and she appreciates that they will build, own and manage the property because that
meant their interests are similar to the City's. She said she also appreciates that there
will be a range of ages in the building. McCarty agreed and said he is disappointed that
there isn't mixed use but he understands and appreciates the applicant's comments
regarding the financing of mixed use developments. Boudreau-Landis agreed. Kluchka
also agreed and reiterated that he wants the design to be consistent and compatible
with other in the area and not stand alone.
MOVED by Segelbaum, seconded by Waldhauser and motion carried unanimously to
recommend approval of the Preliminary Plan for PUD #113, The Xenia subject to the
following conditions and findings:
Conditions
1. The plans submitted with the application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief
John Crelly to Mark Grimes, Director of Community Development dated August 20,
2013, shall become part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff
Oliver to Mark Grimes, Director of Community Development, dated September 5,
2013, shall become a part of this approval.
4. The City Attorney shall determine if a park dedication fee is required for this project
prior to Final PUD approval.
5. All signs on the property shall meet the requirements of the City's Sign Code.
6. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
7. A design plan shall be reviewed by the City prior to Final PUD approval.
Minutes of the Golden Valley Planning Commission
September 9, 2013
Page 12
Findin s
1. The PUD plan is tailored to the specific characteristics of the site and achieves a
higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) of
the land.
4. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety
and general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD
ordinance provisions.
--Short Recess--
4. Reports on Meetings of the Housing and Redevelopment Authority, City
Council, Board of Zoning Appeals and other Meetings
Kluchka stated that the City Council made a decision to limit the terms of the Chair on
each Board and Commission to one year and the Chair and Vice-chair cannot serve
consecutive terms. The Planning Commissioners expressed concern about maintaining
consistency and agreed that it takes time for a new chair to get up to speed.
5. Other Business
• Council Liaison Report - No report was given.
6. Adjournment
The meeting was adjourned at 9:20 pm.
Charles D. Segelbaum, Secretary
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeais
August 27, 2013
A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday,
August 27, 2013 at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota. Chair
Maxwell called the meeting to order at 7 pm.
Those present were Members, Fonnest, Maxwell, Nelson, Alternate Member Boudreau-
Landis and Planning Commission Representative McCarty. Also present were City Planner
Joe Hogeboom, Planning Intern Brett Angell and Administrative Assistant Lisa Wittman.
Member Johnson was absent.
I. Approval of Minutes — July 23, 2013 Regular Meeting
McCarty referred to the ninth paragraph on page seven and stated that he would like to
add language stating that the footings on the proposed new deck would not interFere with
the existing steps.
MOVED by Nelson, seconded by Fonnest and motion carried unanimously to approve the
July 23, 2013 minutes with the above noted correction.
II. The Petition(s) are:
2390 Wisconsin Ave N (Continued Item)
Jon Stadtherr & Karen Murphv, Applicants (13-07-16)
Request: Waiver from Section 11.21, Single Family Zoning District (R-1),
Subd. 11(A)(1) FrontYard Setback Requirements
• 5 ft. off of the required 35 ft. to a distance of 30 ft. at its closest point to the
front yard (west) property line.
Purpose: To allow for the construction of a closed front porch addition.
Hogeboom reminded the Board that they tabled this request at their meeting last
month. He explained that he has met with the applicants since that meeting and they
have changed their proposal slightly. They are now asking for a variance for the
enclosed front porch addition to be located 30 feet (rather than 28 feet) away from the
front yard property line. The proposed open front porch will be located 30 feet away
from the front property line as required so the applicants no longer require a variance
for that portion of their proposal.
Hogeboom referred to a survey of the property and noted that this house is somewhat
unique because the houses in the area are set askew from each other so the applicants
proposed front porch won't negatively affect any neighboring front yard views.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 2
Maxwell asked if the proposed front entry addition would be one or two stories.
Hogeboom referred to a rendering of the enclosed front porch and stated that it will be
two stories and will have the same look as was proposed last month, but it will be
located 30 feet, rather than 28 feet away from the front yard property line. McCarty said
what is being proposed is basically a building addition and not a porch.
Fonnest asked if the inside of the addition will be open to the ceiling or if there will be a
second floor. Hogeboom said it would be open to the ceiling.
Fonnest asked if there will be a window placed in the front part of the addition.
Hogeboom said he believes there will be a window. He explained that renderings or
illustrations aren't required from applicants when they apply for a variance, only a
survey showing the footprint of the proposed project is required.
Fonnest asked if the existing sidewalk would be removed. Hogeboom said yes, the
existing sidewalk will be replaced.
Karen Murphy, Applicant, explained that there will be a window in the addition and
some cosmetic details to make it more appealing.
Maxwell noted that this house is on a "T" and the houses next to it aren't right in line
with this house. He asked the applicants if there are any other unique circumstances or
features regarding their property. Murphy stated that the neighbors' sight lines won't be
impacted at all by their proposed addition, currently there is no covered front walkway,
there are safety issues with the door opening into the existing entryway and is difficult
for her mother-in-law to access the house. Hogeboom added that the proposed addition
would also add some articulation to the structure.
McCarty asked the applicants if they have considered other design options. He said he
is concerned about the bulkiness of the proposed addition and that this is the same
design the Board saw last month, just smaller.
Jon Stadtherr, Applicant, explained that the size of the proposed entryway gives them
enough space to open the front door safely and to construct a small closet. McCarty
said he understands why the applicants want to construct the addition it just seems like
it is the same request as last month's and that the bulkiness of the addition hasn't
changed. Murphy said she didn't recall any Board Members saying last month that the
design was too bulky.
Nelson said she is supportive of the covered walkway proposal and a one-story
enclosed entry addition. However, the comments she's heard about articulation are
good because she feels that the house could use some articulation in the front.
Maxwell opened the public hearing. Seeing and hearing no one wishing to comment,
Maxwell closed the public hearing.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 3
Fonnest said he feels the applicants have made a good faith effort to bring their
proposal further into compliance with the Zoning Code regulations and he is inclined to
support the requested variance.
Nelson said she thinks the request is reasonable, the circumstances are unique
because of how the houses in the area were placed on the lots, the proposal is in
harmony with the City Code's intent and it won't negatively impact the neighboring
property owners.
McCarty said he doesn't feel that a design change was made. He referred to the
minutes from last month's meeting and noted that the Board stated at that time that the
proposal was a bit much and would have a big impact on the front of the home. He said
he doesn't think the proposed addition would devastate the neighborhood, but he
doesn't think this property is unique and he is not convinced there is a hardship in this
case.
Nelson said she understands the confines of a split-level house, but they all have the
same issues. She said she thinks the covered walkway and entry is a good idea, but
allowing just a one-story, covered entryway won't address the applicant's issues.
Boudreau-Landis said he is in favor of the articulation because it will improve the
aesthetics of the house. He noted that if the proposal didn't include the enclosed
portion of the project the applicants wouldn't need a variance. He said he is inclined to
support he request because there is no definite visual line down the street. Maxwell
agreed and added that the applicants have tried to do their best to meet the
requirements. He said he is generally not in favor of front yard variances but there are
unique features in this case. Site lines won't be impacted, the applicant didn't construct
the home, the proposed articulation would add character to the house and it is a
reasonable request that won't change the character of the neighborhood.
MOVED by Fonnest, seconded by Maxwell and motion carried 4 to 1 to approve the
variance request for 5 ft. off of the required 35 ft. to a distance of 30 ft. at its closest
point to the front yard (west) property line to allow for the construction of a closed front
porch addition. McCarty voted no.
8636 Plymouth Ave N
Clint & Jennifer Schumann, Applicants (13-08-17)
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(1) Front Yard Setback Requirements
• 30 ft. off of the required 35 ft. to a distance of 5 ft. at its closest point to the front
yard (northwest) property line.
Purpose: To allow for the construction a garage/kitchen.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 4
Angell explained the applicant's request to construct a garage and kitchen addition. He
stated that the property currently has no garage space and is unique in that it has three front
yard setback areas.
Nelson asked what the setback requirement would be if northwest property line were
considered a rear yard. Hogeboom said rear yard setbacks are 20% of the lot depth. He
explained that when the application was originally submitted, the northwest property line was
being considered a rear yard until staff realized that the northwest property line is right-of-
way on Boone Avenue, at which point the request changed from side and rear yard variance
requests to a front yard variance request. Maxwell added that the applicant also has limited
ability to add-on their house anyplace else.
Fonnest asked if vegetation will need to be removed in order to put in a wider driveway.
Hogeboom stated that he doesn't know if any vegetation will need to be removed and
explained that driveways are required to be 3 feet away from a property line.
Boudreau-Landis asked if the Boone Avenue right-of-way extends to Plymouth Avenue.
Hogeboom stated that the Boone Avenue right-of-way does not extend through to Plymouth
Avenue and that there are no plans to e�end it.
Jennifer Schumann, Applicant stated that the primary goal is to build an attached garage
since they have no garage at all. She stated that she would also like to expand the existing,
small kitchen and she feels it's a reasonable plan to have the garage be near the kitchen.
Clint Schumann, Applicant, added that they are proposing the location they have because
they don't want to deal with erosion issues with the steep grade of their property.
McCarty asked the applicants if they had considered building off of the front of the house.
Jennifer Schumann stated that if they built a garage on the front of the house it would be
attached to the formal dining room and living room and they would not be able to gain any
additional kitchen space. Clint Schumann added that if a garage were in the front of the
house it would have to be a short garage because of the steep slope.
Maxwell opened the public hearing. Seeing and hearing no one wishing to comment,
Maxwell closed the public hearing.
Hogeboom noted that the original plan for Plymouth Avenue was to connect to Boone but
the plans were diverted because of the steep slope.
Nelson noted that the Board has been supportive of two-stall garages in the past. She stated
that this lot is unique because it has steep slopes, three front yards and no garage space.
She added that the proposal is in harmony with the City Code's intent, it won't impact the
neighbors and makes sense to build the garage where the applicants are proposing to build
it. Fonnest agreed and stated that the property line in question really acts like a rear yard
and the proposed plan should work nicely.
McCarty agreed that this property is unique and asked if the back wall of the garage will have
to articulate. Hogeboom said no and explained that only walls along side yard property lines
are required to be articulated.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 5
Boudreau-Landis agreed that this is a unique lot. He said there are probably different options
that would require a lesser variance but he is in favor of granting the variance as requested.
Maxwell agreed.
MOVED by Nelson, seconded by McCarty and motion carried unanimously to approve the
variance request for 30 ft. off of the required 35 ft. to a distance of 5 ft. at its closest point to
the front yard (northwest) property line to allow for the construction a garage/kitchen.
1 Meadow Lane
John & Kellv Baker, Applicants (13-08-18�
Request: Waiver from Section 11.21, Single Family Zoning District, Subd. 19(D)
Paved Area Requirements
• A variance would allow the construction of a second street curb cut on Glenwood
Avenue
Hogeboom referred to a survey of this property and explained the applicants' request to
install a second curb cut on Glenwood Avenue. The current driveway/curb cut is on Meadow
Lane. He explained that this is a relatively new home that was part of a recently approved
subdivision located at the corner of Meadow Lane and Glenwood Avenue. He added that if
the Board approves this variance request the applicants would still need to obtain a right-of-
way permit from Hennepin Gounty because Glenwood Avenue is a County road.
Nelson stated that she has never seen a variance request regarding a second curb cut and
asked if this is a new requirement. Hogeboom said it is a fairly recent requirement due to the
increase in maintenance and costs to the City involved in allowing second curb cuts.
Fonnest asked about the width of the proposed curb cut. Hogeboom said he isn't sure about
the width of the curb cut but it won't be wider than the garage.
Boudreau-Landis asked if there would also be a second driveway or if there will only be a
curb cut and apron. Hogeboom said yes there will also be a driveway. He explained that a
second driveway would be allowed without a variance but that the second curb cut is not. He
added that the applicants could also remove their driveway on Meadow Lane and just have
one driveway and one curb cut on Glenwood without a variance as well. Nelson stated that
the Meadow Lane address is preferable and that traffic on Glenwood would make it difficult
to get in and out of a driveway.
McCarty said he remembers that there was discussion when the subdivision proposal was
reviewed by the Planning Commission about not allowing curb cuts on Glenwood because of
traffic concerns. Hogeboom reiterated that the applicants will still need to obtain a right-of-
way permit from the County in order to have a curb cut on Glenwood Avenue.
McCarty questioned if a concrete walkway to the curb with no curb cut would be allowed.
Hogeboom explained that if it were located in the County's right-of-way the applicants would
still be required to obtain a permit.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 6
John Baker, Applicant, stated that the existing driveway was in existence before they bought
the house. He said it is a very long driveway and that there are several other properties in
the area with curb cuts on Glenwood Avenue.
Nelson asked the applicants if their builder told them they could have a second driveway on
Glenwood Avenue. Kelly Baker, Applicant said yes, either the builder or developer said they
thought they would have the option to have a driveway on Glenwood Avenue.
Maxwell asked the applicants if they have considered removing the driveway on Meadow
Lane. John Baker stated that Meadow Lane is a desirable address and explained that
another reason they would like the proposed second curb cut is that the long driveway on
Meadow Lane could be dangerous in the wintertime. He added that living there has made it
clear how difficult the long driveway is. Hogeboom added that the subdivision process does
not approve the location of the houses and driveways and that the decision about the
location of the existing driveway was made before the applicants owned the property.
McCarty asked the applicants if they have considered building a concrete pad without a curb
curt. John Baker said they have considered that, but they would like access on Glenwood
Avenue. He reiterated that they didn't think about how difficult the long driveway would be
when they purchased the property.
Maxwell opened the public hearing. Seeing and hearing no one wishing to comment,
Maxwell closed the public hearing.
Nelson said she feels the request is reasonable, having this long of a driveway is unique and
the applicants were told that they could have a curb cut on Glenwood Avenue. She added
that she has no strong concerns since the proposal also has to go through Hennepin County
for approvaL
Boudreau-Landis asked if the applicants need a variance from the City before the County will
consider the request. Hogeboom said yes.
McCarty asked if there were conditions regarding the granting of variances in the original
subdivision approval. Hogeboom stated that the Subdivision Agreement states that the City
Council's intent was not to grant variances for one year and it has been longer than one
year.
Fonnest agreed that the request seems reasonable. Boudreau-Landis agreed that the
request is reasonable, but he also thinks the applicants could build a walkway and a
concrete pad without a curb cut, however, he is inclined to support variance request.
Maxwell stated that the County will decide the safety issues on Glenwood Avenue. He said
the request is reasonable and the original placement of the driveway isn't the applicant's
fault.
MOVED by Fonnest and seconded by Nelson to approve the variance request to allow the
construction of a second street curb cut/access on Glenwood Avenue.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 7
McCarty said he doesn't see a hardship in this case. He said he agrees the request is
reasonable but the applicants bought the property knowing it had a long driveway on
Meadow Lane. Maxwell said that if the applicants had constructed the driveway he would
agree.
Nelson noted that the new variance regulations, as compared to previous regulations, don't
require the Board to find a hardship. She reiterated that the applicants were told they could
have a second access. Maxwell added that the reason the City doesn't allow second curb
cuts is the cost and in this case the City isn't paying for it.
Maxwell noted that a motion had been made. The motion was approved unanimousiy to
allow the construction of a second street curb cut on Glenwood Avenue
3900 Glenwood Avenue
David Strand, Applicant (13-08-19)
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(2) Front Yard Setback Requirements
• 21.33 ft. off of the required 41.33 ft. to a distance of 20 ft. at its closest point to the
rear yard (north) property line.
Purpose: To allow for the construction of a new house.
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
12(A)(1) Accessory Structure Location Requirements
• The proposed pool would not be located completely to the rear of the principal
structure as required.
Purpose: To allow for the construction of a pool.
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
12(A)(1) Accessory Structure Location Requirements
• The proposed pool house would not be located completely to the rear of the
principal structure as required.
Purpose: To allow for the construction of a pool house.
Hogeboom referred to a survey of the property and noted that it is adjacent to Theodore
Wirth Park. He explained the applicant's request to remove the existing house and build
a new house with a pool and pool house in front of the principal structure rather than to
the rear of the principal structure as required. He added that the Minneapolis Park
Board has stated that they have no concerns about the proposal and that he has
received several signatures from the neighbors supporting the proposal.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 8
Boudreau-Landis asked how long the Zoning Code has required that accessory
structures be located to the rear of the principal structure. Hogeboom said he didn't
know how long that requirement has been in place.
Nelson asked if the existing house is in conformance with Zoning Code requirements.
Hogeboom said no.
Maxwell asked why the pool is proposed to be located in front of the house. Hogeboom
said that the front yard is more private.
Fonnest asked if the house and/or pool house would even be able to be seen
considering the elevation of the property. Hogeboom stated that the applicant intends to
keep many of the trees as well, which will screen the house from view.
Nelson said she has no concerns about the first variance request regarding the location
of the house when considering the topography, but she is concerned about locating the
pool and pool house in front of the house. She stated that she likes to be consistent
when considering variance requests and that while this proposal is attractive another
proposal with an accessory structure in the front yard may not be. Maxwell agreed and
expressed concern about setting precedent. He questioned why setback requirements
can't be met if the existing house is being torn down.
David Strand, Project Designer and Construction Manager, representing the owners,
stated that this is a unique property and that because of the topography the house can't
be seen from the street. He stated that he could install a 6-foot tall fence along
Glenwood but they would rather screen the house naturally. He stated that the pool
house is similar to a garden structure and those are allowed in front yards. Also, by
pushing the house further back on the lot they can preserve trees, get the pool in the
sun and allow space for a turnaround. He stated that the neighboring property owners
are supportive of the proposal and placing the pool in the back yard would put the
activity closer to the neighbors. He said the proposal is site sensitive and that they did
consider many other designs. Maxwell asked about the designs they considered.
Strand stated that it is a one-story home and that anything extra was pushed to the
basement so they are not building a giant "mcmansion" house looming over the
neighbors. He reiterated that no one driving by the house will be able to see it or the
pool house.
Fonnest asked how the pool house is similar to a garden structure. Hogeboom stated
that the pool house is connected to the house by a wall so it will look like it is part of the
principal structure. Strand added that the proposed pool and pool house are well within
the front yard setback area.
Maxwell asked Strand about their plan to conserve trees. Strand stated that there is a
lot of buckthorn and shrubs that will be removed, but there is an oak tree he is
concerned about and if the house is moved forward on the lot they could lose that oak
tree.
Nelson said she understands placing the house further back on the lot to allow enough
room for a turnaround. She asked if the pool were not part of the proposal if the house
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 9
would be pushed as far back on the lot as is currently proposed. Strand said no, and
added that the owners want the pool and hope that this proposal is reasonable and
acceptable.
Maxwell opened the public hearing. Hearing and seeing no one wishing to comment,
Maxwell closed the public hearing.
Fonnest said he would like to better understand precedent and what it might mean for
future proposals, but he also knows that the Board takes into consideration the
uniqueness of a property and the viability of a plan.
Boudreau-Landis stated that there are many examples along Glenwood where a garage
is located in front of a house in order to get the house further away from the busy street
so he feels precedent has already been set.
Maxwell stated that the Board is not bound by precedent, but he does like to strive for
consistency.
McCarty said he thinks it is a nice plan but the pool house could fit differently on the
property and no matter what is built it would be screened from Glenwood.
Nelson agreed that the plans are well done and she is not concerned about the rear
yard setback for the location of the house but, the Board wouldn't be consistent if they
allowed an accessory structure in front of the house.
Maxwell agreed with Boudreau-Landis that this proposal wouldn't necessarily be out of
character with the neighborhood. He expressed concern about losing some trees if the
house is moved closer to the front of the lot. Nelson stated that a garage is more of a
necessity than a pool house.
Fonnest stated that he appreciates the consideration of the topography and vegetation
and the desire to set the house back from Glenwood. He said the design is beautiful
and would be a welcome addition to what is currently on the property.
Maxwell said he doesn't think the proposed use is unreasonable. He said he is
considering the preservation of trees, the topography and that allowing an accessory
structure shielding them from Glenwood is not unprecedented. He added that the
proposed pool and pool house will not be located in the front yard setback area, they
would be located to the front of the house.
MOVED by Fonnest to approve the first variance request for 21.33 ft. off of the required
41.33 ft. to a distance of 20 ft. at its closest point to the rear yard (north) property line to
allow for the construction of a new house.
McCarty stated that he thinks all of the variance requests are tied together because if the
Board approves the first variance, the applicant could redesign his proposal and might not
need variances.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 10
Maxwell suggested that the first two variance requests go together because the pool house
could possibly be scaled down and not require a variance. Hogeboom stated that the
proposed pool house is over 120 square feet in size so it is considered to be a structure.
Maxwell suggested that the pool house could be incorporated into the design of the house
and that more of a garden structure could be placed in front of the house. Strand stated that
they will need an accessory structure for the bathroom space. McCarty stated that the
bathroom space could be moved into the house and the location of the house could shift,
then a variance would only be needed to allow the pool in front of the house.
Boudreau-Landis asked if the back wall of the house needs to be articulated. McCarty stated
that only side walls are required to articulate.
Fonnest withdrew his motion.
MOVED by Fonnest and seconded by Boudreau-Landis to approve the first finro variance
requests as follows: 21.33 ft. off of the required 41.33 ft. to a distance of 20 ft. at its closest
point to the rear yard (north) property line to allow for the construction of a new house and
the proposed pool would not be required to be located completely to the rear of the principal
structure.
McCarty reiterated that if the pool house were not part of the proposal, then things could be
shifted around and variances might not be needed. Maxwell said the applicant's proposal is
to have a turnaround area as well. McCarty said he thinks that would be attainable without
the need for variances as well. Nelson said she thinks a pool can't do anything to horribly
affect the aesthetics, but a pool house could. McCarty said he thinks the plans could be
reversed and the pool could go in the back yard.
Strand said he understands the Board's hesitation. He explained that the site is unique
because it is completely enclosed by trees and they are trying to be sensitive to the site. He
noted that the pool would located 60 feet away from the front yard property line and if the
house were shifted forward on the lot the existing oak tree would need to be removed. He
stated that placing the pool in the back yard would impact the neighbors a lot more than
placing it in front of the house and that the way they are proposing to build this home is
much less impactful. He reiterated that there are many accessory structures located in front
of the principal structures in this area.
Boudreau-Landis said it makes sense to vote on the variance requests altogether. He said
he agrees there are other options but the back wall of the proposed new house will be further
away from the rear yard property line than the back wall of the existing house.
Maxwell said he would like to try to preserve the trees and added that the house will sit high
up on a hill and won't even be noticeable.
Fonnest withdrew his second motion and MOVED to approve all three variance requests as
follows:
• 21.33 ft. off of the required 41.33 ft. to a distance of 20 ft. at its closest point to the rear
yard (north) property line to allow for the construction of a new house.
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 11
• The proposed pool would not be required to be located completely to the rear of the
principal structure.
• The proposed pool house would not be required to be located completely to the rear of
the principal structure.
Boudreau-Landis seconded the motion and the motion carried 3 to 2. Members Nelson and
McCarty voted no.
43 Western Terrace
Charles Rue. Applicant (13-08-20)
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(2) Rear Yard Setback Requirements
• 1.6 ft. off of the required 5 ft. to a distance of 3.4 ft. at its closest point to the rear
yard (west) property line.
Purpose: To bring the existing tree house into conformance with setback
requirements.
Angell explained that the applicant is requesting a variance to bring his existing tree
house into conformance with Zoning Code requirements. He added that the tree house
was originally built in 2009.
McCarty asked if this is a case of have finro conflicting surveys or if the applicant used a
survey of the neighboring property and just measured incorrectly. Angell said he thinks
it's the latter. �
Fonnest asked why the second survey was done. Angell said the second survey was
done as part of this variance request.
Maxwell asked how this issue came up. Hogeboom there was a complaint. He
explained that tree houses aren't addressed in the Zoning Code and that the only
method of regulating them is if they are 120 square feet or larger in size, then they are
considered to be an accessory structure and are required to follow the same
requirements as accessory structures. Maxwell noted that the tree house in question is
only 117 square feet in size. Hogeboom stated that the entire footprint of the tree house
is larger than 120 square feet.
Maxwell asked if the tree house would have to be taken down if a variance isn't
granted. Hogeboom said the applicant could appeal the Board's decision if that is the
case.
Maxwell asked if the applicant received a building permit. Hogeboom said he believes a
building permit was granted after the fact. McCarty questioned why the tree house
would need a building permit. Hogeboom explained that the Building Official is
Minutes of the Golden Valley Board of Zoning Appeals
August 27, 2013
Page 12
considering that issue and that the variance request only pertains to the shed's distance
from the property line.
Charles Rue, Applicant, explained that the survey used initially was the neighbor's
survey from 2002. He stated that he has been going back and forth with the City
regarding the size and location of the tree house since 2009. He clarified that the tree
house is now 117 square feet in size and does not require a building permit. He
explained that the second survey done, conflicted with the first survey and that it wasn't
a measuring error on his part.
Maxwell opened the public hearing. Seeing and hearing no one wishing to comment,
Maxwell closed the public hearing.
Nelson stated that the unique circumstance in this case is that the applicant built the
tree house according to a legal survey and then discovered the error.
MOVED by Nelson, seconded by McCarty and motion carried unanimously to approve the
variance request for 1.6 ft. off of the required 5 ft. to a distance of 3.4 ft. at its closest point to
the rear yard (west) property line to bring the existing tree house into conformance with
setback requirements.
III. Other Business
No other business was discussed.
IV. Adjournment
The meeting adjourned at 9:34 pm.
George Maxwell, Chair Joseph S. Hogeboom, Staff Liaison
GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION
Regular Meeting
Minutes
July 22, 2013
1. Call to Order
Sandler called the meeting to order at 5:45 PM.
2. Roll Call
Present: John Cornelius, Kelly Kuebelbeck, Bob Mattison, Gillian Rosenquist,
Anne Saffert,
Jerry Sandler, Dawn Speltz, Dan Steinberg, Rick Jacobson, Director of
Parks and Recreation; AI Lundstrom, Park Maintenance Supervisor;
Bert Tracy, Public Works Maintenance Manager; Mark Grimes, Director
of Community Development, and Sheila Van Sloun, Administrative
Assistant.
Absent: Roger Bergman.
3. Approval of Minutes —April 22, 2013
MOTION: MOVED by Cornelius and seconded by Steinberg to approve the
April 22 meeting minutes. Motion carried unanimously.
4. Bottineau Planninp Advisorv Committee
Grimes explained that the City of Golden Valley is creating the Bottineau
Planning Advisory Committee and the Council is asking for volunteers from each
of the Commissions to participate. The Committee will help guide the City's
participation in Hennepin County's Station Area Planning Process. The
Bottineau Planning Advisory Committee will be comprised of City Council
members, City Commissioners, local business representatives, and finro Golden
Valley residents.
After brief discussion, Rosenquist and Steinberg volunteered to be on the
Committee.
5. Distribution of DVD for Open Space Meetinq Law and Data Practices Act
Traininq
Jacobson distributed the DVD's to each Commission member.
6. Park and Open Suace Tour
The Open Space and Recreation Commission visited the following parks and open
space areas: Lakeview Park, Golden Ridge Nature Area, General Mills Research
Nature Area, Medley Park, Wesley Park, Hampshire Park, Wildwood Park/Olson
School, Pennsylvania Woods, Isaacson Park, Sandburg Ballfields, Scheid Park,
Mary Hills Nature Area, Glenview Terrace, Wirth Park, North Tyrol Park, Davis
Community Center, Lions Park, Western Avenue Marsh and Brookview Park.
Minutes of the Golden Valley Open Space and Recreation Commission
July 22, 2013
Page 2
7. Updates
Mary Hill Nature Classes
Jacobson said Three Rivers Park District would like to bring natures classes to
the Mary Hills Park. Three Rivers met with city representatives from Golden
Valley and Robbinsdale to discuss bringing the program to the park.
Brookview Playground Equipment
Jacobson said requests for designs were sent out to vendors. Vendors are
asked to submit two different proposals at two price points. Proposals are due
the end of August.
8. Adiournment
MOVED by Madison and seconded by Saffert to adjourn at 8:15 PM. Motion
carried unanimously.
Jerry Sandler, Chair
ATTEST:
Sheila Van Sloun, Administrative Assistant
,. _ __ .._._,
�
! Item 4A �
! F3CWMC 9-19-13 I
Bassett Creek Watershed Management Commission
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Commissioners and Staff Present:
Crystal Alternate Commissioner Guy Robbinsdale Not represented
Mueller
Golden Valley Commissioner Stacy Hoschka, St.Louis Park Alternate Commissioner Justin Riss
Treasurer
Medicine Alternate Commissioner,John
Lake O'Toole Administrator Laura Jester,Keystone Waters LLC
Minneapolis Commissioner Michael Welch Attorney Charlie LeFevere,Kennedy&Graven
Minnetonka Commissioner Jacob Millner, Engineer Karen Chandler,Barr Engineering Co.
Secretary
New Hope Alternate Commissioner Pat Recorder Amy Herbert
Crough
Plymouth Commissioner Ginny Black, Chair
Technical Advisory Committee(TAC)Members/Other Attendees Present:
Derek Asche,TAC,City of Plymouth Linda Loomis,BCWMC Next Generation Plan Steering
Committee Chair
Scott Eastman,Golden Valley Resident Tom Mathisen,TAC,City of Crystal
Joe Fox,TAC,City of Golden Valley Richard McCoy, TAC,City of Robbinsdale
Chris Gise,Golden Valley Resident Jeff Oliver,TAC,City of Golden Valley
David Hanson,Alternate Commissioner,City of
Golden Valley Mike Payne, City of Plymouth
Ted Hoshal,Medicine Lake Resident Liz Stout,TAC,City of Minnetonka
1
BCwMC Auqust 15, 2013, Meeting Minutes
i.CALL TC?(?I�UER A1�TI�R(�LL CALL
On Thursday,August 15,2013, at 8:30 a.m. in the Council Conference Room at Golden Valley City Hall,Chair
Black called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and
asked for roll call to be taken.The cities of Minneapolis and Robbinsdale were absent from the roll ca1L
2. �ITIZEN.�'Q�tU��1�1>�T�?�T�AG�N1)�ITEM� , k ;: '.,
No citizen input.
3.A�ENI}A
Commissioner Hoschka moved to approve the agenda.Commissioner Millner seconded the motion.The motion
carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote].
�f.
4:CONS�NT,AGENDA! ,.
. b . ,
Commissioner Millner moved to approve the Consent Agenda.Alternate Commissioner Mueller seconded the
motion.The motion carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. [The following items
were approved as part of the Consent Agenda:the July 18;2013,BCWMC meeting minutes,the July 18,2013,
Commission Workshop minutes,the monthly financial report,payment of the invoices,and the approval of
Development at 1400 Spring Valley Road,Golden Valley.]
The general and construction account balances reported in the Financial Report prepared for the August 15,2013,
meeting are as follows:
Checking Account Balance $622,381.97
TOTAL GENERAL FUND BALANCE $622,381.97
TOTAL CASH&INVESTMENTS ON- $2,941,560.69
HAND (8/7/13)
CIP Projects Levied—Budget Remaining ($3,056,309.04)
Closed Projects Remaining Balance ($114,748.35)
2013 Anticipated Tax Levy Revenue $494,829.94
Anticipated Closed Project Balance $380,081.59
2
BCWMC Auqust 15, 2013, Meeting Minutes
�
J�.��������� ' .
9 !i
A. Review of Four Seasons Mall Water Quality Project(CIP NL-2) 50% Development Plans.
Derek Asche provided an overview of the project,which addresses an impairment of Northwood Lake.He
reminded the Commission of its review of the feasibility study and mentioned the proj ect options examined in
the study.He described the project option selected by the Commission and mentioned the Commission's levy
request for the project's funding. Mr.Asche presented the Commission with the 50%plan set as included in
the Commission's online meeting packet and said that changes to the plans can be made based on
Commission comments. He explained that the final plans will come back in front of the Commission.Mr.
Asche highlighted the City of Plymouth's project timeline and said that the City is on track for constructing
the project this winter.
[Commissioner Michael Welch arrives.J
Mr.Asche requested that the Commission consider also constructing the Lancaster Lane storm sewer project
in the Northwood Lake subwatershed[CIP project NL-3],which is on the Commission's CIP for 2019,at the
same time as the Four Seasons Mall Water Quality Project as there would be cost savings in constructing both
projects at the same time. There was discussion of this idea.
Engineer Chandler described the Commission Engineer's review of the 50%plans and explained the
engineer's recommendations. She noted that the engineer has discussed the comments with the City of
Plymouth.Engineer Chandler reported that the engineer's recommendation is that the Commission grants
conditional approval of the 50%plans and authorize the City of Plymouth to proceed with final plans and
contract documents.
Mr.Asche introduced Mike Payne of the City of Plymouth,who is the project's design engineer.There was
discussion of project details,estimated pounds of phosphorous per year that would be removed due to the
project,the projected cost of the Lancaster Lane project,and the process that would need to be undertaken by
the Commission if it wanted to consider moving the 2019 CIP Lancaster Lane project to 2014. Commissioner
Welch asked Mr. Payne what the project will provide in terms of the average annual pounds as a percentage
of removal out of the subwatershed that drains to this facility. Mr.Payne didn't have that data.Engineer
Chandler indicated she probably had that information and could forward to Commissioner.Chair Black and
Mr.Asche brought up other options that the City of Plymouth could pursue regarding the Lancaster Lane
proj ect.
Commissioner Welch moved to approve the 50%development plans with the staff recommendations as listed
in the Engineer's Memo.Commissioner Hoschka seconded the motion.The motion carried 8-0[City of
Robbinsdale absent from vote]. Chair Black directed staff to continue working through the Lancaster Lane
project issue and to bring a recommendation back in front of the Commission at its September meeting.The
Commission authorized staff to prepare and send out the 45-day public hearing notice to member cities if
necessary. Commissioner Welch said that the Commission should acknowledge that staff may need more
leeway administratively to make decisions upon the Chair's approval between now and the next Commission
meeting.The Commission agreed to the granting of that authority to staff.
B. Resignation and Recognition of Commissioner Hoshal. Chair Black read aloud Resolution 13-03,A
Resolution of Appreciation for Services of Ted Hoshal to the Bassett Creek Watershed Management
Commission. She presented Ted Hoshal with a Certificate of Appreciation.Ted Hoshal thanked the
3
BCWMC August 15, 2013, Meeting Minutes
Commission and offered comments. Staff and Commission members offered their thoughts of appreciation
for the work done by Ted Hoshal.Alternate Commissioner O'Toole moved to adopt resolution 13-03.
Commissioner Welch seconded the motion. The motion carried 8-0[City of Robbinsdale absent from vote].
Mr.Hoshal stated that he would be interested in submitting a proposal to the Commission for the creation of a
watershed map.Chair Black said that if there is no objection, she would like him to submit the proposal and
the Commission could look at it at the next Commission meeting.
C. Appointment of Commission Secretary and Discussion of Committee Members. Commissioner
Welch moved to nominate Commissioner Millner as BCWMC Secretary. Commissioner Hoschka seconded
the motion. The motion carried 8-0[City of Robbinsdale absent from vote].Administrator Jester said that the
Administrative Committee needs more members.Alternate Commissioner Mueller volunteered.Mr.Mathisen
reported that Mr.Mueller would be appointed as the primary BCWMC Commissioner from the City of
Crystal at next week's Crystal City Council meeting.
The Commission had a detailed discussion about the citizen interest in altering the Medicine Lake dam and
possible processes for bringing together the citizens and the appropriate organizations.The Commission
determined that staff would scheduie a meeting of the DNR,Commission staff,the Administrative Services
Committee,and interested commissioners to discuss a process that could be put in place to address the issues
of the Medicine Lake dam and water levels.
D. Mid-Year Budget Review.Administrator Jester provided a brief overview of the purpose of the review and
of the BCWMC's mid-year budget status. She asked whether the Commission needs to use the$10,000
budgeted for TMDL Studies for that purpose ar if the budget could be used far other purposes and said it is
something that she would like the Commission to consider.Engineer Chandler gave a summary of the
information in the mid-year engineering budget review memo included in the meeting packet. Chair Black
asked several questions about the engineering budget and said that she opposes taking money out of reserves
to cover this type of budget overage. She stated that she was very disturbed that no money was moved out of
the Plan budget into the Technical Services budget.Chair Black voiced her concerns and her dissatisfaction
that potential issues with the technical services budget wasn't brought to the Commission's attention earlier,
There was a lengthy discussion of the engineering budget,the reason for the overruns, and the BCWMC's
lack of a contingency fund.The Commission directed the Budget Committee to discuss possible courses of
action and bring recommendations to the September Commission meeting.Commissioner Millner
volunteered to serve on the Budget Committee.
The Commission discussed its public communications budget and its public notice publication practice.The
Commission decided to maintain its practice of publishing public notices in Finance&Commerce,Sun
Sailor,and Lakeshore Weekly News.
E. TAC Recommendations:
i. Development Review Fees.
Mr. Oliver reported that the TAC[Technical Advisory Committee]recommends a 10%increase in all
review fees and maintaining all existing categories that are on the current fee schedule.He explained that
much of the TAC's discussion focused on the add-on fees that the TAC is proposing for applications that
are adjacent to and within the flood plain,alternate BMP proposals,and creek crossings. Mr. Oliver said
that the TAC is recommending a fee of$300 be added on to the base fees for each of those applications as
they take more review time.He reported that the TAC recommends that the new fees take effect on
4
BCWMC August 15, 2013, Meeting Minutes
January 1,2014.Engineer Chandler asked if the add-ons fees would apply to the single-family lot. Mr.
Oliver said yes. She also noted that creek crossings are located in the flood-plain and asked if the TAC is
recommending two add-ons for those proj ects.Mr.Oliver said yes.Engineer Chandler asked if the TAC
wanted the category"Street/Highway/Trails/Utility/Public Agency Projects"remain labeled as it is.
Mr.Oliver said that it is fine.
Alternate Commissioner Crough moved to adopt the fee schedule as proposed by the TAC.Alternate
Commissioner Mueller seconded the motion.
Commissioner Welch commented that the Commission needs to clarify its role in the review process and
whether the role is advisory or not. He asked that the role of the Commission review in each member city
be added to the TAC agenda for a future meeting.He said he would like the result to be a brief summary
that commissioners could understand.
The motion carried 8-0 [CiTy of Robbinsdale absent from vote].
ii. XP-SWMM Model.
Mr. Oliver summarized the TAC's discussion on the need for the XP-SWMM model to be updated and
the importance of that to the member cities.He said that the TAC will review the draft memo prepared by
Barr Engineering Company about the model and will discuss the memo at future TAC meetings.
iii. P8 Model Updates and Schedule.
Mr. Oliver reported that the TAC decided that if inember cities have any project that would impact the
model,they should be submitted to the Commission Engineer by the end of each calendar year.Chair
Black commented that the Commission should include with its budget discussion how the Commission
will line item the cost of the model updates.Engineer Chandler said that those costs were included in the
Commission's 2014 budget.
iv. Feasibility Study Process Improvement.
Mr.Oliver explained that the cities would like to maintain the ability to hire from among the
Commission's consultant pool.He said that the TAC is in favor of additional touch points during the
feasibility report process as a way to get additional Commission review,input and recommendations.Mr.
Oliver said that the TAC recommends that the TAC or the Commission set up some established criteria
for the feasibility report.
Administrator Jester provided recommendations that she and Engineer Chandler put together regarding
additional touch points that the Commission could add to its project timeline.There was a discussion of
these points.Commissioner Welch remarked that there were some presumptions built into the TAC memo
that he doesn't agree with.He said that the authority rests with the Commission to order projects and that
it is the responsibility of the Commission to understand the projects when it orders them.Commissioner
Welch recommended the Commission revisit some of the fundamental premises of how projects are
developed.Chair Black said that this seems like something that could be discussed as part of the plan
process.Commissioner Welch said that however the feasibility process flows,it needs to follow the CIP
[Capital Improvement Program] as stated in the Watershed Plan.
[Commissioner Millner departs the meeting.J
Administrator Jester asked what body the Commission would like to develop the feasibility study criteria.
Chair Black recommended that the TAC draft the criteria.Mr. Oliver said that the TAC would like to
5
BCWMC August 15, 2013, Meeting Minutes
receive comments about the criteria and anyone who would like to be part of the conversation is welcome
to join.Chair Black said that people can send their comments to Administrator Jester and she will get
them to the TAC and added that the TAC meeting is open to all.
6: ULD BVSINESS
A. Receive Update on Next Generation Plan Development
i. Preliminary Approval of Final Goals.
Committee Chair Linda Loomis noted that everyone should have received the draft goals,and she
reported that the Plan Steering Committee is now working on developing policies to meet those goals.
Administrator Jester said that the Committee is looking for approval of the goals with a revision
proposed by Alternate Commissioner Mueller. She described his proposed revision to the
groundwater goal.Engineer Chandler commented on the proposed revision and suggested that the
language be incorporated into the policies. The Commission agreed. Committee Chair Loomis
remarked that the language of the ditch goal is still being worked on. Commissioner Welch said that
he thinks the groundwater language should be taken up at the next Plan Steering Committee meeting.
Alternate Commissioner Mueller moved to approve the goals as written except for the groundwater
and the ditch goals,which are to be worked on by the Plan Steering Committee.Alternate
Commissioner Crough seconded the motion. Commissioner Welch added that he would like to think
more on goa16: reduce flooding,so he asked that it not be approved at this time. Chair Black asked if
Alternate Commissioners Mueller and Crough would accept the friendly amendment.'They accepted
the amendment to the motion.The motion carried 7-0 [Cities of Minnetonka and Robbinsdale absent
from vote].
ii. Discuss Process for Policy Development
Administrator Jester provided a brief summary. Commissioner Welch suggested that the process
follow the same process as the development of the goals. Chair Black clarified that the process would
5start with the Plan Steering Committee drafting policies and then there would be a workshop with the
full Commission,TAC,state review agencies and other stakeholders to discuss them.Administrator
Jester stated that this process assumes that the TAC and the state agencies would be involved at that
Commission-level workshop rather than at separate meetings(such as TAC meetings). The
Commission agreed. Committee Chair Loomis said that the Committee did look at a number of other
plans that were organized differently than the Commission's and the Committee recommends that the
Commission stick with the way its Plan is currently organized.The Commission indicated agreement.
Chair Black noted that the Committee discussed having the Plan on the BCWMC's website in a way
that would be more accessible and said that there will be further discussion on it.
B. Adopt Fina12014 BCWMC Budget.Administrator Jester reported that the BCWMC received no
comments on its proposed 2014 budget from cities.Alternate Commissioner O'Toole moved to adopt the
BCWMC's final 2014 budget.Alternate Commissioner Crough seconded the motion.The motion carried 7-0
[Cities of Minnetonka and Robbinsdale absent from vote.]
C. Update on Possible Electro�shing in Twin and Sweeney Lakes by the DNR. Engineer Chandler
6
BCWMC Auqust 15, 2013, Meeting Minutes
reported that the Department of Natural Resources(DNR)has the electrofishing of Twin and Sweeney Lakes
on its schedule for some time between now and the end of September. She said that it would be nice if the fish
survey being done by Steve McComas and the electrofishing survey could be done as close together as
possible.Administrator Jester noted that she is coordinating with the Hidden Lakes Homeowners Association
regarding DNR access to the lake.T'he Commission requested that staff notify it about the electrofishing date
and time once it is set and communicated by the DNR.
[Commissioner Welch departs the meeting.J
D. Update on Possible Clean Water Fund Grant Applications for Commission Projects.Engineer Chandler
reported that the Clean Water grant fund application process is delayed this year,so the process won't start
until early September. She said that the application process is shortened this year to one month instead of six
weeks. Engineer Chandler described the information gathered from the Commission Engineer's meeting with
Brad Wozney of BWSR[Minnesota Board of Water and Soil Resources]regarding the application process.
She explained that if the Commission wants to move ahead with its application for the Schaper Pond project
then it needs to make sure there won't be roadblocks with the project permitting. She said that Administrator
Jester set up a meeting with the MPCA [Minnesota Pollution Control AgencyJ,the DNR,the Commission
Engineer,and Administrator Jester on September 9`t'to discuss this issue.The Commission directed staff to
continue the work to prepare the draft applications for the Schaper Pond and Briarwood/Dawnview projects
and to have them ready for the September Commission meeting.
E. Reschedule Watershed Tour. The Commission decided to postpone the tour until 2014 and suggested
holding the tour in late spring.
7. Ct�MM"CTNI�ATItJNS`.
A. Administrator: Administrator Jester noted that her report is in the meeting packet and provided a few
updates.
B. Chair:
i. Chair Black reported on the meeting of the dispute resolution committee. She noted that another
meeting of the committee will be scheduled and that a non-binding agreement likely will be
brought in front of the Cornmission at its October meeting.
ii. Chair Black reported on her status with the Plymouth City Council.
C. Commissioners:
i. Commissioner Hoschka asked the Commission to consider if it had any type of hands-on work
that could be done by school children at a November 15`''volunteer event at her childrens' school.
D. Committees: No Committee Communications
E. Legal Counsel:No Legal Communications
F. Engineer:
i. Ms.Chandler provided an update on the responses to the letter that the Commission sent out
under the Chair's signature to FEMA and said that she and Eric Eckman of the City of Golden
7
BCWMC August 15, 2013, Meeting Minutes
Valley will continue to work on the issue.
8:INF+(�RMA,T�UN Q�TLY(Availa�l�at = , : ; , :.
: h���fllwww.b�ssettcreekwm�:or�/lYTei�hn�s%2Q13/�U13-Aug�, �st/�013��gustMeet�ngPae�e�.I�tnr�) .
A. Grant Tracking Summary and Spreadsheet
B. Public Hearing Notice to Cities
C. Clean Water Summit on September 12�'at the University of Minnesota Landscape Arboretum
D. Upcoming Events and Notices
E. Links to Water-related News Articles
��.;
9.AD�OU�iIY�ENT
' . ��
Chair Black adjourned the Bassett Creek Watershed Management Commission Meeting at 11:42 a.m.
Amy Herbert, Recorder Date
Secretary Date
8
CI�"�' C7�
Park and Recreation Department
763-512-2345!763-512-2344(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. E, 1. Brookview Park Playground Equipment
Prepared By
Rick Birno, Director of Parks and Recreation
Summary
The revised 2013-2017 Capital Improvement Program Park Section P-003 includes$275,000 for
replacement of playground equipment at Brookview Park.
Public input was solicited from the community through the city website electronic survey. Staff
input and priorities recommended by the Open Space and Recreation Commission were key
elements in the play structure design. Installation of the new equipment conforms to the ADA
and Consumer Product Safety Commission Guidelines.
The purchase of playground equipment will be made through the U.S. Communities buying group
contract#416005190. A grant discount was awarded from Gametime for$72,000.
Playground Structure $347,000
Grant from Gametime 72 000
Total $275,000
Attachments
• Brookview Park Play Structure Plan (1 page)
• Brookview Park Equipment Photos (2 pages)
Recommended Action
Motion to authorize the purchase and installation of playground equipment at Brookview Park
through U.S. Communities Contract#416005190 from Minnesota/Wisconsin Playground, Inc. for
$275,000.
/
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R�, � MINNESOTA�WISCOU N� 763-546-7787 1-800-622-5425
�idlli�fli�1� �P��R� Fax 763-546-5050 Golden Valley, MN
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THIS PRINT IS THE PROPERfY OF MINNESOTA WISCONSIN PLAYGR�UND INC. AND IS NOT TO BE USED, COPIED OR REPRODUCED WfTHOUf THEIR IXPRESSED WRfTTEN PERIMISSION.
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Public Warks Department
763-593-8030/763-593-3988{fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. F. Call for Public Hearing to Vacate Easements at 700 and 800 Xenia Avenue South (The Xenia
Apartments)
Prepared By
Jeannine Clancy, Director of Public Works
Eric Eckman, Public Works Specialist
Summary
A developer has proposed the construction of a 5-story apartment building, called The Xenia, on
the vacant parcels located at 700 and 800 Xenia Avenue South. The parcels will be consolidated
and the entire praperty re-platted to prepare for development. As part of this process, the
existing public easements must be vacated and new easements and right-of-way dedicated on
the new plat. The proposed easements will better reflect the locations of existing and proposed
utilities and the City's right-of-way needs along Xenia Avenue South.
Staff has sent a letter to all private utility companies requesting their review and comment. It is
anticipated there will be no objections to this easement vacation. No notice to the Commissioner
of Natural Resources is required for this vacation. If City Council approves the call for public
hearing, staff will publish and post a notice of public hearing and send letters to all affected
property owners consistent with state statute.
Attachments
• Proposed Plat of Xenia Apartments (1 page)
• Easement Vacation Exhibit (showing drainage easements to be vacated) (1 page)
• Resolution Establishing a Public Hearing on December 17, 2013 to Consider Vacation of
Drainage Easements in Registered Land Survey No. 661 (700 and 800 Xenia Avenue South)
(1 page)
Recommended Action
Motion to adopt Resolution Establishing a Public Hearing to Consider Vacation of Drainage
Easements in Registered Land Survey No. 661 (700 and 800 Xenia Avenue South) on
December 17, 2013 at 7 p.m.
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Resolution 13-97 November 6, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING A PUBLIC HEARING ON DECEMBER 17, 2013
TO CONSIDER VACATION OF DRAINAGE EASEMENTS IN
REGISTERED LAND SURVEY NO. 661
(700 AND 800 XENIA AVENUE SOUTH)
WHEREAS, the City desires to consider vacation of drainage easements created in
Document Numbers 1961462, 1947969 and 4442205, legally described as follows:
The northwesterly 60.00 feet of the following property:
That part of Tract D, lying North of a line drawn 283 feet North of and parallel to the
Northerly line af Tract C; all in Registered Land Survey No. 661, Hennepin County,
Minnesota.
Together with
That part of Tract D, Registered Land Survey No. 661, Hennepin County, Minnesota,
lying South of a line drawn 283 feet North of and parallel to the Northerly line of Tract
C, said Registered Land Survey, except that part thereof which lies Easterly of the
following described line: Beginning at a point on the Southerly line of said Tract D
distant 15 feet Westerly of the Southeast comer thereof; thence run Northerly to the
point of intersection of a line run parallel with and distant 5 feet Westerly of the East
line of said Tract D with a line run parallel with and distant 100 feet Northerly of the
South line of said Tract D; thence run Northerly on said 5 foot parallel line to its
intersection with the Northerly line of said Tract D and there terminating.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden
Valley hereby schedules a public hearing on December 17, 2013, at 7 pm to consider
vacation of the easements.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
G2��1 (?�
Finance Department
763-593-8013/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. G. Receipt of September 2013 Financial Reports
Prepared By
Sue Virnig, Finance Director =
Summary
The monthly financial report provides a progress report of the following funds:
Genera) Fund Operations
Conservation/Recycling Fund (Enterprise Fund)
Water and Sewer Utility Fund (Enterprise Fund)
Brookview Golf Course (Enterprise Fund)
Motor Vehicle Licensing (Enterprise Fund)
Storm Utility Fund (Enterprise Fund)
Equipment Replacement Fund (Capital Projects Fund)
General Fund Operations: As of September 2013,the City uses$990,253 of fund balance to
balance the General Fund Budget.
Attachments
• September 2013 General Fund Financial Reports- unaudited (2 pages)
• September 2013 Conservation/Recycling Fund Financial Report - unaudited (1 page)
• September 2013 Water and Sewer Utility Fund Financial Report- unaudited (1 page)
• September 2013 Brookview Golf Course Fund Financial Report- unaudited (1 page)
• September 2013 Motor Vehicle Licensing Fund Financial Report - unaudited (1 page)
• September 2013 Storm Utility Fund Financial Report- unaudited (1 page)
• September 2013 Equipment Replacement Fund Report (1 page)
Recommended Action
Motion to receive and file the September 2013 Financial Reports.
City of Golden Valley
Monthly Budget Report-General Fund Expenditures
September, 2013 (unaudited)
Over %
2013 September YTD (Under) Of Budget
Division Budqet Actual Actual Budqet Expend.
oo� Council $286,185 14,504 217,915 ($68,270) 76.14%
003 City Manager 729,810 44,503 474,573 (255,237) 65.03%
ooa Transfers Out 444,710 0 294,710 (150,000) 66.27% (1)
005 Admin. Services 1,594,515 104,961 1,184,144 (410,371) 74.26%
oos Legal 135,000 5,491 52,867 (82,133) 39.16% (2)
oo� Risk Management 300,000 0 199,258 (100,742) 66.42%
o�� General Gov't. Bldgs. 525,990 61,692 404,994 (120,996) 77.00%
o�s Planning 323,750 16,475 221,447 (102,303) 68.40%
022 Police 4,862,455 351,756 3,477,559 (1,384,896) 71.52%
023 Fire and Inspections 1,591,200 124,114 1,126,077 (465,123) 70.77%
035 Public Works Admin. 321,545 22,933 230,108 (91,437) 71.56%
o3s Engineering 668,745 51,735 391,342 (277,403) 58.52%
03� Streets 1,385,115 77,404 966,541 (418,574) 69.78%
os5 Community Center 72,910 3,693 32,639 (40,271) 44.77%
oss Park& Rec.Admin. 665,465 49,730 450,220 (215,245) 67.65%
os� Park Maintenance 1,006,895 95,932 735,411 (271,484) 73.04%
o6s Recreation Programs 420,095 81,667 433,480 13,385 103.19%
TOTAL Expenditures $15,334,385 $1,106,590 $10,893,285 ($4,441,100) 71.04%
(1)The remaining $150,000 will be made with a budget adjustment(council resolution later this year).
(2) Legal bills are billed through August.
City of Golden Valley
Monthly Budget Report-General Fund Revenues
September, 2013
Percentage Of Year Completed 75.00%
Over %
2013 September YTD (Under) of Budget
Type Budget Actual Actual Budget Received
Ad Valorem Taxes $11,967,780 0 6,212,303 ($5,755,477) 51.91% (1)
Licenses 191,510 5,205 221,649 $30,139 115.74% (2)
Permits 693,200 184,586 870,512 $177,312 125.58% (3)
Federal Grants 0 0 14,350 $14,350
State Aid 10,500 0 36,366 $25,866 346.34% (4j
Hennepin County Aid 24,000 0 11,521 ($12,479) (5)
Charges For Services:
General Government 43,560 4,899 35,041 ($8,519) 80.44%
Public Safety 151,385 10,064 117,046 ($34,339) 77.32%
Public Works 140,000 14,753 111,674 ($28,326) 79.77%
Park&Rec 423,750 39,895 523,373 $99,623 123.51%
Other Funds 981,500 66,238 695,301 ($286,199) 70.84%
Fines& Forfeitures 280,000 31,282 264,264 ($15,736) 94.38%
Interest On Investments 100,000 0 900 ($99,100) 0.90% (6)
Miscellaneous Revenue 227,200 17,218 156,618 ($70,582) 68.93%
Transfers In 100,000 8 333 75,000 ($25,000) 75.00% (7)
TOTAL Revenue $15,334,385 $382,473 $9,345,918 ($5,988,467) 60.95%
Notes:
(1) Payments are received in July, December, and January.
(2)Apartments, Pawn and Liquor Lieense revenue were higher than budgeted.
(3) Building permit revenue increased with new home construction.
(4) Police Training was paid in August. Safe and Sober is billed on time spent.
(5) Payment for officer to be part of the Violent Offenders Task Force.
(6) Investment income is allocated at year end.
(7)Transfers are monthly.
City of Golden Valley
Monthly Budget Report-Conservation/Recycling Enterprise Fund
September 2013 (unaudited)
Over
2013 September YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Hennepin County Recycling Grant 56,500 56,773 56,773 273 100.48%
Recycling Charges 274,950 21,079 182,884 (92,066) 66.52% (3)
Miscellaneous Revenues 25,000 0 0 (25,000)
Interest on Investments 5,000 0 0 (5,000) 0.00% (1)
Total Revenue 361,450 77,852 239,657 (121,793) 66.30%
Expenses:
Recycling 397,250 21,672 267,069 (130,181) 67.23% (2)
Total Expenses 397,250 21,672 267,069 (130,181) 67.23%
(1) Interest Earnings are allocated at year-end.
(2) This includes through August services as of YTD.
(3) Recycling Charges are through September 2013 (City Utility Bill).
City of Golden Valley
Monthly Budget Report-Water and Sewer Utility Enterprise Fund
September,2013(unaudited)
Over
2013 September YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Water Charges 4,103,415 555,893 2,955,420 (1,147,995) 72.02%
Sewer Charges 3,300,970 255,534 2,186,227 (1,114,743) 66.23%
Meter Sales 5,000 0 4,910 (90) 98.20%
MCES Grant Program 0 0 125,522 125,522
Penalties 120,000 6,185 82,229 (37,771) 68.52%
Charges for Other Services 275,000 4,490 190,035 (84,965) 69.10%
State Water Testing Fee Pass Through 43,000 3,410 30,562 (12,438) 71.07%
Certificate of Compliance 60,000 6,500 66,500 6,500 110.83%
Interest Earnings 50,000 0 0 (50,000) 0.00%
Total Revenue 7,957,385 832,012 5,641,405 (2,315,980) 70.90%
Expenses:
Utility Administration 1,703,005 150,958 960,815 (742,190) 56.42%
Sewer Maintenance 2,291,115 189,584 1,720,980 (570,135) 75.12%
Water Maintenance 4,141,820 408,841 2,773,760 (1,368,060) 66.97%
Total Expenses 8,135,940 749,383 5,455,555 (2,680,385) 67.06%
City of Golden Valley
Monthly Budget Report-Brookview Golf Course Enterprise Fund(3)
September, 2013(unaudited)
Over
2013 September YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Green Fees 880,780 94,742 692,802 (187,978) 78.66%
Driving Range Fees 105,000 9,145 78,027 (26,973) 74.31%
Par 3 Fees 180,000 13,404 127,299 (52,701) 70.72%
Pro Shop Sales 78,500 13,333 72,782 (5,718) 92.72%
Pro Shop Rentals 228,600 34,763 198,673 (29,927) 86.91%
Concession Sales 214,700 30,573 192,261 (22,439) 89.55%
Other Revenue 67,325 0 62,862 (4,463) 93.37%
Interest Earnings 10,000 0 0 (10,000) 0.00% (1)
Less:Credit Card Charges/Sales Tax (40,000) (5,562) (6,837) 33,163 17.09% (4)
Total Revenue 1,724,905 190,398 1,417,869 (307,036) 82.20%
Expenses:
Golf Operations 659,860 52,904 491,686 (168,174) 74.51% (2)
Course Maintenance 718,285 91,403 506,224 (212,061) 70.48%
Pro Shop 107,395 9,623 94,821 (12,574) 88.29%
Grill 170,330 24,649 148,355 (21,975) 87.10%
Driving Range 46,645 5,657 30,348 (16,297) 65.06%
Par 3 Course 22,350 147 3,459 (18,891) 15.48%
Total Expenses 1,724,865 184,383 1,274,893 (449,972) 73.91%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end.
(3) Course opened April 26.
(4) Credit card fees are through August.
City of Golden Valley
Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund
September 2013(unaudited)
Over
2013 September YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 2,000 0 0 (2,000) 0.00% (1)
Charges for Services 391,915 25,161 234,751 (157,164) 59.90%
Total Revenue 393,915 25,161 234,751 (159,164) 59.59%
Expenses:
Motor Vehicle Licensing 399,915 28,946 258,286 (141,629) 64.59%
Total Expenses 399,915 28,946 258,286 (141,629) 64.59%
(1) Interest Earnings are allocated at year-end.
City of Golden Valley
Monthly Budget Report-Storm Utility Enterprise Fund
September, 2013 (unaudited)
Over
2013 September YTD (Under) %
Budget Actual Actual Budget Current
Revenue
Interest Earnings 50,000 0 0 (50,000) 0.00% (1)
Storm Sewer Charges 2,228,920 180,404 1,638,084 (590,836) 73.49%
Bassett Creek Watershed 196,000 500 484,649 288,649 247.27%
Miscellaneous Receipts 0 2,635 2,635
State Grant-Other 0 0 22,190 22,190 (3)
Total Revenue 2,474,920 183,539 2,147,558 (327,362) 86.77%
Expenses:
Storm Utility 1,636,425 192,532 1,426,491 (209,934) 87.17% (2)
Street Cieaning 121,780 1,537 61,627 (60,153) 50.61%
Environmental Control 287,845 23,214 166,625 (121,220) 57.89%
Debt Service Payments 437,140 0 438,663 1,523 100.35%
Total Expenses 2,483,190 217,283 2,093,406 (389,784) 84.30%
(1) Interest Earnings are allocated at year-end.
(2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete.
(3) Project Reimbursement.
2013 Equipment Replacement Fund(CIP)-Fund 5700
2013 September YTD
Budget Total Actual Remaining
Revenues:
Proceeds-Certificate of Indebtedness 750,000 0 762,372 12,372
Sale of Assets 35,000 0 54,965 19,965
Miscellaneous 540 540 540
Interest Earnings(allocated at year end) 15,374 0 0 (15,374)
Transfers from DUI Fund 0 0 35,000 35,000
Total Revenues 800,374 540 852,877 52,503
Expenditures:
Program# Project Number Project Name
Bond Expenditures 0 0 9,148 (9,148)
(1) 5701 V&E-001 Marked Squad Cars(Police) 35,000 0 78,352 (43,352)
(2) 5702 V&E-002 Computers and Printers(Finance) 60,000 11,293 39,612 20,388
5703 V&E-003 Imaging System(Finance) 15,000 0 7,747 7,253
5711 V&E-011 Passenger Vehicle(Fire) 35,000 0 29,131 5,869
5795 V&E-047 Pickup Truck(Park) 30,000 0 26,348 3,652
5790 V&E-048 Rotary Mower(Park) 95,000 0 98,375 (3,375)
5796 V&E-057 Pickup Truck(Park) 53,000 0 51,082 1,918
5720 V&E-058 Fire Hose(Fire) 10,000 0 9,800 200
5786 V&E-064 Sidewalk/Maintenance Tractor(Street) 155,000 0 146,459 8,541
5791 V&E-085 Utility Vehicle(Fire) 35,000 0 29,131 5,869
(3) V&E-088 Single Axle Dump Truck(Street) 235,000 0 0 235,000
5788 V&E-092 Marked Squad Digital Recording System(Police) 80,000 0 96,711 (16,711)
5793 V&E-117 Bobcat Toolcat(Park) 50,000 0 49,740 260
(4) V&E-123 Trailer(Park) 10,000 0 0 10,000
5794 V&E-124 Lawn Mower(Park) 20,000 0 20,845 (845)
5792 V&E-125 Skid Loader(Street) 60,000 0 60,862 (862)
Total Expenditures 978,000 11,293 753,343 224,657
(1)Two sqi 2 squads total;Includes replacement of one squad from accident
(2)Compu�Computers are replaced every 4-5 years and purchased throughout the year based on available time.
(3),(4)Needs to be approved and purchased.
C���1 Lt�
Public Works Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. H. Authorize Purchase of Property at 2417 Douglas Drive Necessary for Construction of the
Douglas Drive Rehabilitation Project (Douglas Drive from Medicine Lake Road to TH 55)
Prepared By
Jeannine Clancy, Director of Public Works
Eric Seaburg, EIT, Engineer
Summary
The City of Golden Valley received $675,000 in federal funding for right-of-way acquisition
related to the Douglas Drive reconstruction project (SP 128-091-004). The federal funding is
routed through the Minnesota Department of Transportation (MnDOT)to the City. As such,the
City authorized MnDOT to act as the City's agent in receiving the funds from the federal
government at the May 7, 2013 City Council meeting by Resolution 13-38.
The agreement provides the City with up to $675,000 in funds from the Federal Highway
Administration (FHWA) for right-of-way acquisition related to the Douglas Drive project. The
funds are being used towards the purchase of the previously identified full-acquisition properties
along the corridor.
Staff, with the aid of a designated project professional appraiser, has determined that the
purchase of 2417 Douglas Drive should become a full-acquisition property. The determination
was based largely on the proposed impacts to the property due to new public infrastructure. The
purchase price for the home is$214,900.
Attached is a resolution authorizing the Director of Public Works to purchase the property at
2417 Douglas Drive.
Attachments
• Resolution Authorizing the purchase of Property for the Douglas Drive Reconstruction Project
(1 page)
Recommendation
Motion to adopt Resolution Authorizing the Purchase of Property for the Douglas Drive
Reconstruction Project.
Resolution 13-98 November 6, 2013
Member introduced the following resolution and moved its adoption:
RESOLUTION AUTHORIZING THE PURCHASE OF PROPERTY
FOR THE DOUGLAS DRIVE RECONSTRUCTION PROJECT
WHEREAS, Hennepin County and the City propose to reconstruct CSAH 102
(Douglas Drive) from TH 55 to CSAH 70 (Medicine Lake Road); and
WHEREAS, the City Council has authorized Municipal Consent for the proposed
project; and
WHEREAS, the approved project layout has identified the right-of-way limits for the
project; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden
Valley to authorize the Director of Public Works, or her designee, to acquire the property at
2417 Douglas Drive pursuant to MnDOT Agreement 03618 approved by the Golden Valley
City Council on May 7, 2013; and in accordance with applicable Federal Acquisition
Regulations, Contract Cost Principals and Procedures, 48 Code of Federal Regulations,
that have identified as total acquisitions by the approved Douglas Drive project layout.
Shepard M. Harris, Mayor
ATf EST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
CI��1 t3�
City Administration/Council
763-593-8003/7b3-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
3. I. Appointment to Northwest Hennepin Human Services Council Executive Board
Prepared By
Thomas Burt, City Manager
Summary
As discussed at the Council/Manager meeting Council Member Scanlon is resigning her position
as the City representative on the Northwest Hennepin Human Services Council Executive Board
and suggested that a staff member be appointed to fill the vacancy
Recommended Action
Motion to appoint Chantell Knauss, Assistant City Manager, to serve as the City representative on
the Northwest Hennepin Human Services Council Executive Board.
G1�� (?� ;,":�; p
Pianning Department
763-593-8095 i 763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: December 21, 2013
Agenda Item
4. A. Public Hearing- Ordinance#507 -Approval of Amended Conditional Use Permit 121,
Amendment#2 -9400 Golden Valley Road - Orion Associates, Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
At the October 14, 2013 meeting of the Planning Commission, the Commission unanimously
recommended approval of Conditional Use Permit 121, Amendment#2. The requested
amendment will allow the existing onsite daycare to serve the general public, and not only
children whose parent or guardian is employed at the site.
City staff and the Planning Commission feel that the proposed use is in compliance with the ten
factors in the City Code that determine the eligibility of a conditional use. Daycares are permitted
in the Business and Professional Offices Zoning District through a Conditional Use Permit. Staff
recommends approval of Conditional Use Permit 121, Amendment#2, subject to the following
conditions:
1. No outdoor signage may be used to advertise or otherwise promote the daycare.
2. The number of children attending the daycare at any time must be no greater than 28.
3. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm.
4. All improvements to the building must meet the City's Building Code requirements.
5. All necessary licenses must be obtained by the Minnesota Department of Health and the
Minnesota Department of Human Services.
6. All requirements must be met for the installation of fire safety equipment.
7. The conditions found in Deputy Fire Chief John Crelly's memo dated October 25, 2013 shall
become a part of this approval.
8. All other applicable local, state and federal requirements shall be met at all times.
9. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Attachments
• Location Map (1 page)
• Planning Commission Meeting Minutes dated October 14, 2013 (3 pages)
• Memo to Planning Commission dated October 7, 2013 (2 pages)
• Memo from Deputy Fire Chief John Crelly dated October 25, 2013 (1 page)
• Applicant's Narrative (1 page)
• Site Plan (1 page)
• Existing Conditional Use Permit (1 page)
• Ordinance#507, Approval of Amended Conditional Use Permit 121, Amendment#2, 9400
Golden Valley Road, Orion Associates, Applicant (2 pages)
Recommended Action
Motion to adopt Ordinance#507, Approval of Amended Conditional Use Permit 121,Amendment
#2, 9400 Golden Valley Road, Orion Associates, Applicant.
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Minutes of the Golden Vailey Planning Commission
October 14, 2013
Page 4
demonstrated that his existing boatho e is inadequate in size to store marine
equipment.
2. nsistency with the Comprehensive lan: The General Land Use P �ap guides
this ' for low density residential use A boathouse is complem ary to the
residentia ture of this property.
3. Effect on Prop Values in the Area: he proposed ne, oathouse is part of a larger
landscaping plan fo property. The ork that is ng conducted should enhance
the appearance of the pro
4. Effect on Traffic in the Area: The p se oathouse will cause no incr�ase in traffic.
5. Effect of Increases in Density or Pop ; on on the Area: The prop,��ed boa't�ouse will
have no effect on population. -��'�� �,x � , .
�;
6. Increase in Noise Created by ; e: Asi e from ise associa���Ywith �i�struc��n, the
� � proposed boathouse will n. ���generate oise. ;�, �y��� ;a: � ��,f =�`�'
7. Any Dust, Odor or Vibr � on caused by Use: These issu , ill,�not,�e a prc��lem at this
location. �,, `; „
��.�'
� 8. Any Increase i ,, �nimal Pests Caused ��y the Use �l�e pro�#�sed'b� use will not
attract ani 'pests of any kind. `
� � s f. 4
9. Visual �� "earance of the Use: The pr posed,�oatfio��e is�'p�r�of a larger lan caping
and operty renovation project. It sho Id enli�nce the`G��i,sual appearance of the site.
10. er Effects of the Use: Staff does n anticipate any negative effects of the proposed
use.
4. Informal Public Hearing —�qnditi�,r��l�Usi�_Rermit (CUP) —9400 Golden Valley
Road — Daycare Expans�pr��-��t1-12'1,, Amen�dment#2
�:.�
Applicant: Orion AssQ�iateqs ;;������
�:;
Address: 9400 �old�n�Ualle=y Road
Purpose: To all9w tii�y�pplicant's existing daycare center to offer d�aycare to the
g�nera� pt�plic; as well as their employees in the Business and
��� �°, Pro�F�ssionai Offices Zoning District.
� .
,:
HogebQ�m�eXp�l�ir�edzft�� �pplicant's request to amend their existing Conditional Use
Permit. N�stat��i that tl�e applicant s original Conditional Use Permit allowed daycare for
up to 10 chi��dren �or their employees only. In 2010 an amendment was approved to allow
� dayc�re for up��o �8 children for their employees. This current request is to allow them to
offer daycare t�; people not employed there. He noted that the drop-off and pick-up time
for the daycare are different from the regular business hours so there shouldn't be traffic
or parking issues and that staff is recommending approval of this request.
Waldhauser questioned why there is a restriction on outdoor signage promoting the
daycare in the existing Conditional Use Permit. Hogeboom stated that that restriction was
placed in the original Conditional Use Permit because the daycare is only allowed to serve
employees, not the general public. Grimes added that the applicant is allowed a certain
amount of signage per the City's Sign Code.
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 5
Cera referred to the Deputy Fire Chief's memo and questioned why it refers to the number
of children as going from 10 children to 15 children. Hogeboom stated that the Deputy Fire
Chief used those numbers because the applicant's daycare license allows them to provide
care for 15 children even though their Gonditional Use Permit allows 28 children. Kluchka
asked that the Deputy Fire Chief's memo be updated.
Baker asked about the daycare's enrollment numbers. Angela Cavalier, representing the
applicant, explained that their daycare license issued by the State allows them to provide
care for 15 children. She stated that they currently have 12 children whi�h;i$�a�rhy they are
hoping to be able to open up their enrollment to the public. Cera aske� �ifi�'they��vit�uld
increase their enrollment beyond 15 children. Cavalier said no and �xpJ�med th���they
don't have enough square footage for more than 15 children. ����' ���� ���
��' � ����� � �'
:��� �� §�,:
����� ��,�� ����,
McCarty asked why it has been a challenge to provide dayca�e tq��ployees o�ily.
Cavalier stated that the utilization of the daycare changes. Sh�e.expl�ined,�hat they have
had �5 children in the past but that they need to have rtn�re ch�f�ren�fo,r��ke it cash
neutral. �
McCarty asked about precedence and questioned how an employee would be able to put
a child in the daycare if a non-employee already has the spot. Cavalier stated that in that
case the employee's child would have to wait'�For an op:ening.
McCarty asked Cavalier how they w��l,adverki�e�for�:the,daycare. Cavalier said t�hey would
start by approaching their neighboring�kiusin��ses. �
� �
Kluchka opened the public hea�r�ng See"ing and hearing no one wishing to speak, Kluchka
closed the public hearmg r�=�
,.
Segelbaum stated that he is �u�portive of this proposal since the applicant is nowhere �
near their maximum allo�ed nuirnber of 28 children. Cera questioned if the maximum
number of 28 ch�ldren�sho�ld be�changed. The Commissioners didn't think the Conditional
Use Permit nee��to cha�ge be�ause their license from the State will determine how
�;
many chil�t-�n they can �iave in their daycare.
��� ,
�� , �x
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MOVED��b�r W�I�ihauser,'�seconded by McCarty and motion carried unanimously to
re�Qmmend approual of amending CUP #121 to allow the applicant's existing daycare
center,to offer��ay�are to the general public, as well as their employees subject to the
followin�cond�f'ions and findings:
Conditions:
1. All existing conditions (except condition #2) continue to be met.
2. All necessary licenses must be obtained by the Minnesota Department of Health and
the Minnesota Department of Human Services.
3. A Minnesota registered architect must establish a fire code analysis to assign an
`educational occupant' designation to the area of the building used for the daycare
facility. The code analysis must be reviewed by the Building Official and the Fire
Marshal to ensure proper building and fire code requirements.
Minutes of the Golden Va11ey Pianning Commission
October 14, 2013
Page 6
4. All other applicable Iocal, state and federal requirements shall be met at all times.
Findings:
1. Demonstrated Need of the Use: The City requires that an applicant identify a market
for the proposed good or service necessitating a CUP. In this case, the applicant
believes that there is a market for daycare services in this area.
2. Consistency with the Comprehensive Plan: The General Land Use Plan Map guides
this site for office uses. Childcare facilities are allowed in office areas with a
Conditional Use Permit. ����£� ,,
3. Effect on Property Values in the Area: The daycare service is alre��y in p���, and
so this amendment should have no effect on property values in the���ea. }=��F
f:�; #
4. Effect on Traffic in the Area: To�alleviate traffic and parking gen�rate�4;�t this �i�e,
RHT Office has opened a second office facility in Hopkins.�T��is ha��red�i�e���ome
traffic and on-street parking at this site. In addition, the hours�f o��ration for�the
daycare are different from the normal client hours at the site. Th��-efor�.staff does
not believe that this request will affect traffic in the area.
5, Effect of Increases in Density or Population on the,Ar�a:=Th��proposed use will have
no effect on population.
6. Increase in Noise Created by Use: The propo�ed use�vv�ll not r`esult in increased
noise. ����
7. Any Dust, Odor or Vibration caused by�Use.;Tfie propos�d use will not result in any
dust, odor or vibration.
8. Any Increase in Animal Pests Ca�se��by>t1ie�Us�:=,�he proposed use will not attract
animal pests of any kind.
9. Visual Appearance of the Uset:The proposed�amendment will have no impact of the
visual appeara�nce on the si��.� ����� �-
10.Other Effects of the Use:'Staffrdoe�;not anticipate any negative effects of�the
proposed use. �;a
,,r
; ��
Informal Publ��r He ring=�� Final Plan Review— Planned Unit Development
� (PUD) — �Vleadbwbrt���`Ql�,,S�hool PUD #90, Amendment#3
�
� �I�can#: Hopki� Public Schools
� ;�; _�
Add,r j .3 5430 GI nwood Avenue
=;. .Purpos�: 'sTo cons ruct an interco ction addition between the existing facility
� d the djacent f ' ity located at 5400 Glenwood Avenue.
�,.
Hogeboom stated that thi posal is the Final Plan review phase of the applicant's
PUD amendment pro al explained that the proposed PUD amendment would
allow for the con ction o a s addition, the incorporation of the current Crisis
Nursery Facil� into the m in schoo cility and a tunnel connection between the finro
buildings. e stated that s ff is recomm ding approval of the Final PUD plan and
added at the City's consulting traffic engi eer has also been working with the
app ' ant to implement some traffic improvements on their site.
ci�yc���
����
�"� .. � Planning Department
�
763-593-8095/763-593-8109(fax}
Date: October 7, 2013
To: Goiden Valley Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informal Public Hearing on Conditional Use Permit (CUP-121), Amendment#2, to
allow for the operation of a daycare at 9400 Golden Valley Road—Rebecca Thomley
(Orion Associates), Applicant
Background and Proposed Use
Conditional Use Permit (CUP) 121 was established in 2008 to allow for the operation of a daycare
facility at 9400 Golden Valley Road. The property is zoned "Business and Professional Offices." RHT
Office, Orion Associates, Orion ISO and Meridian Services share the facility and provide social
services. The daycare, which was originally approved for 10 children, was to only serve children of
employees of the site. Childcare facilities are allowed in the Business and Professional Offices
Zoning District with a Conditional Use Permit.
In 2010, an amendment was approved to increase the number of children at the daycare from 10 to
28. The amendment did not, however, allow children who do not have a relative who is employed at
the site to attend the daycare. RHT Office has stated that it has been challenging to maintain
enrollment in the daycare. Because the daycare space already exists, RHT Office is proposing to
open up enrollment to children who do not have parents are employed on the site. This action
would require an amendment to the Conditional Use Permit.
Analysis of Ten Factors
The Planning Commission must make findings on ten factors when reviewing a CUP application.
They are as follows with staff comment:
1. Demvnstrated Need of the Use: The City requires that an applicant identify a market for the
proposed good or service necessitating a CUP. In this case, the applicant believes that there is a
market for daycare services in this area.
2. Consistency with the Comprehensive Plan:The General Land Use Plan Map guides this site for
office uses. Childcare facilities are allowed in office areas with a Conditional Use Permit.
3. Effect on Property Values in the Area:The daycare service is already in place, and so this
amendment should have no effect on property values in the area.
4. Effect an Traffic in the Area:To alleviate traffic and parking generated at this site, RHT Office
has opened a second office facility in Hopkins. This has reduced some traffic and on-street
parking at this site. In addition,the hours of operation for the daycare are different from the
normal client hours at the site.Therefore staff does not believe that this request will affect
traffic in the area.
5. Effect of Increases in Density or Population on the Area:The proposed use will have no effect
on population.
6. Increase in Noise Created by Use:The proposed use will not result in increased noise.
7. Any Dust, Odor or Vibration caused by Use:The proposed use will not result in any dust, odor
or vibration.
8. Any Increase in Animal Pests Caused by the Use:The proposed use will not attract animal pests
of any kind.
9. Visual Appearance of the Use: The proposed amendment will have no impact of the visual
appearance on the site.
10. Other Effects of the Use: Staff does not anticipate any negative effects of the proposed use.
Recommended Action
Staff recommends approval of Conditional Use Permit 121, amendment 2, allowing for the
operation of a daycare at 9400 Golden Valley Road. The approval of a Conditional Use Permit is
subject to the following conditions:
1. No outdoor signage may be used to advertise or otherwise promote the daycare.
2. The number of children attending the daycare at any time must be no greater than 28.
3. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm.
4. All improvements to the building must meet the City's Building Code requirements.
5. All necessary licenses must be obtained by the Minnesota Department of Health and the
Minnesota Department of Human Services.
6. All requirements must be met for the installation of fire safety equipment.
7. All other applicable local, state and federal requirements shall be met at all times.
8. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Attachments
Location Map (1 page)
Site Plan (1 page)
Memo from Deputy Fire Chief John Crelly dated October 3, 2013 (1 page)
Applicant's Narrative (1 page)
Existing Conditional Use Permit (1 page)
City
�� ��c�r� r�d �
V : ell a e Fire Department
F i r e D e p a r t m e n t 763-593-8065/763-593-80981fax1
To: Mark Grimes, Directar of Community Development
From: John Crelly, Deputy Fire Chief
Subject: Conditional Use Permit Amendment— RHT Office located at 9400 Golden Valley Road
Date: October 25, 2013
I have reviewed the proposed amendment to conditional use permit number 121 for the
proposed expansion of the existing day care use for RHT Office (Orian Association) located
at 9400 Golden Valley Road. The daycare currently is authorized to have up to 28 children of
employees employed in the facility plus other conditions under the current conditional use
permit. This proposal is to allow community members who are not employed by Orion
Associates, Meridian Services to access the daycare for service.
The Fire Department has the following comments
1) The current code classification for this tenant space is an "E" occupancy according to
City Building Official Gary Johnson. Based on Minnesota State Fire Code, this
occupancy is limited to 5 or less children under the age of 2 '/2 years of age to remain
an "E" occupancy.
If the number of children under the age of 2 '/z is greater than 5 children, the
occupancy classification would to change to an "I-4". This change will result in a need
for a code analysis to be performed by a design professional to determine if all the
requirements of an "I-4" occupancy have been met. This information would need to be
submitted to the City for review. There would be a requirement for a manual and
automatic fire alarm system.
2) This proposed change should be reviewed by the agency that issued the current
license to determine compliance with Minnesota Rules and Statutes governing the
operation of a day care center of this size.
If you have any questions, please contact me at 763-593-8065, or my e-mail address,
L rellyCa��goldenvalleymn.gov
� � �
� �1 � � � C 1lkT E �
Central Office: 44 North 28th Avenue,Suite D,Saint Cloud,Minnesota 56303 Phone: (320)255-5151 FAX: (320)202-9471
Metropolitan Office: 6311 Wayzata Boulevard, Suite 340, Saint Louis Park, Minnesota 55416 Phone: (952)591-9091 FAX: (952)591-2628
Date: August 16, 2013
To: Lisa Wittman
From: Angela Cavalier
Re: Application for Conditional Licensure
Dear City Planners:
RHT LLC owns the property located at 9400 Golden Valley Road. Currently the facility operates a daycare that
holds a conditional license to provide licensed day care services to employees of Orion Associates, Meridian
Services and Orion ISO. Our daycare license is for 10 combines infant and toddlers and five preschool
children. Maintaining enrollment through employee use only has been a challenge. We are seeking an
amendment to the conditional license we hold to allow us to provide daycare service to members of the broader
community in addition to the children of employees of Orion and its affiliated companies.
We understand that parking is limited in the current space owned by RHT LLC however we do not believe
parking or traffic will be greatly impacted by allowing a small number of community members to utilize the
daycare as the busy times for parking in and around 9400 Golden Valley Road are between 9-3. Daycare drop-
off and pick up times are generally between 7:30-8:45 am and pick up is between 4:30-6:OOpm. Parents
dropping off and picking up children during those times will not interfere with existing parking challenges.
To address issues related to space and parking, an additional building was purchased by RHT LLC located at
541 2nd Ave. South Hopkins, MN. A large number of Orion staff have moved to that building.
Our intention is to continue to use the daycare primarily as a support to employees of Orion Associates and its
related entities and to offer spaces to the general public only to offset times of low enrollment. Our daycare will
continue to meet all applicable regulations. The change to the current conditional license would be allowing
twafold. One, increasing the license to allow for 15 children to be served in the daycare versus 10 and two,to
allow community members who are not employed by Orion Associates, Meridian Services to access the daycare
for services.
Sincerely,
Angela Cavalier
Executive Administrator, Meridian Services
Orion PR-CT-800.5 1 of 1
1/10/03
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CITY OF GOLDEN VALLEY
CONDITIONAL USE PERMIT
No. 121, Amendment#1
Date of Approvai: February 16 2010 bYthe City Council in accordance with
Sec. 11.10 Subd. 2 and Section 11.45 of City Code
Issued To: RHT Office LLC
Approved Location: 9400 Golden Vallev Road Golden Vailey, MN
Approved Conditional
Use: Tv allow for the o�eration of a daycare facility in
approximately 1 000 square feet of the existinq bui{ding
located at 9400 Golden Valley Road in the Business and
Professional Offices (BPO) Zoning District
Conditions of Approval:
1. No outdoor signage may be used to advertise or otherwise promote the daycare.
2. Children attending the daycare must have a parent who is employed in the facility.
3. The number of children attending the daycare at any time must be no greater than
28.
4. The haurs of normal operation shall be Monday thraugh Friday from 7 am ta 7 pm.
5. All improvements to the building must meet the City's Building Code requirements.
6. All necessary licenses must be obtained by the Minnesota Department af Health
and the Minnesota Department of Human Services.
7. All requirements must be met for the installation of fire safety equipment.
8. All other applicable lacal, state and federal requirements shall be met at all times.
9. Failure to comply with any of the terms of this permit shall be grounds for
revocation.
Issued by:
Mark Grimes, Director of Planning and Development
Warning: This permit does not exempt you from all other city code provisio�s,
regulations, and ordinances.
ORDINANCE NO. 507, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval ofAmended Conditional Use Permit Number 121, Amendment 2
9400 Golden Valley Road
Orion Associates, Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, and Section 11.45, by approving a Conditional Use
Permit for a certain tract of land at 9400 Golden Valley Road, thereby allowing Orion
Associates existing daycare to offer daycare to the general public, as well as their
employees in the Business and Professional Offices Zoning District.
This Conditional Use Permit is approved based on the findings of the Planning
Commission pursuant to City Code Section 11.80, Subd. 2(G), which findings are hereby
adopted and incorporated herein as follows:
1. The applicant has demonstrated need for the use.
2. The proposal is consistent with the City's Comprehensive Plan.
3. There will not be a negative effect on property values in the area.
4. The traffic generated from the proposed use will not conflict with current traffic in the
area.
5. The density or population in the area will not increase due to the proposed use.
6. There will not be an increase in noise by the proposed use.
7. The proposed use will not create dust, odor or excessive vibration.
8. The proposed use will not attract animal pests.
9. The proposed use will not significantly alter the visual appearance of the existing
building.
10.No other negative effects of the proposed use are anticipated.
This Conditional Use Permit is subject to all of the terms of the permit to be issued
including, but not limited to the following specific conditions:
1. No outdoor signage may be used to advertise or otherwise promote the daycare.
2. The number of children attending the daycare at any time must be no greater than 28.
3. The hours of normal operation shall be Monday through Friday from 7 am to 7 pm.
4. All improvements to the building must meet the City's Building Code requirements.
5. All necessary licenses must be obtained by the Minnesota Department of Health and
the Minnesota Department of Human Services.
6. All requirements must be met for the installation of fire safety equipment.
7. The conditions found in Deputy Fire Chief John Crelly's memo dated October 25, 2013
shall become a part of this approval.
8. All other applicable local, state and federal requirements shall be met at all times.
9. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Section 2. The tract of land affected by this ordinance is legally described as follows:
Commencing at a point in the northerly line of Watertown Road distant 2 8/10 feet Easterly
along said road line from a point distant 313 5/10 feet East at right angles from the West
line of Section 31 thence Northerly to a point in North line of Northwesterly 1/4 of
Southwesterly 1/4 distant 314 3/10 feet East from Northwest corner thereof thence West to
said corner thence South along the West line thereof to its intersection with the Northerly
line of Watertown Road thence Easterly along said road line to beginning ex Highway State
Highway
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though
repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 6th day of November 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
����1 ��
Planning Department
763-593-8095/763-593-8i09(fax?
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: November 12, 2013
Agenda Item
4. B. Public Hearing- Ordinance#508 -Approval of Conditional Use Permit 135- 1400 Spring
Valley Road -Scott Eastman, Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
At the October 14, 2013 meeting of the Planning Commission, the Commission unanimously
recommended approval of Conditional Use Permit#135. The requested permit would allow for
the construction of a new, 120 square foot, boathouse to be located within the 75-foot setback
to Sweeney Lake.
City staff and the Planning Commission feel that the proposed use is in compliance with the ten
factors in the City Code that determine the eligibility of a conditional use.The Community
Development Department feels that the proposed use is compatible with the long-term Low
Density Residential land use designation of the property subject to the following conditions:
1. The site plan submitted with the application shali become a part of this approval.
2. The boathouse shall be used solely for the storage of boats and boating equipment.
3. All future improvements to the building shall meet the City's Building Code requirements.
4. The boathouse shall be considered an accessory structure under the City's Zoning Code.
5. All other applicable local, state and federal requirements shall be met at all times.
6. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Attachments
• Location Map (1 page)
• Planning Commission Meeting Minutes dated October 14, 2013 (3 pages)
• Memo to Planning Commission dated October 7, 2013 (2 pages)
• Applicant's Narrative/Supplement (1 page)
• Sketch of property showing location of boathouse (1 page)
• Sketch of proposed boathouse (1 page)
• Photos of existing shed (2 pages)
• Ordinance#508, Approval of Conditional Use Permit Number 135, 1400 Spring Valley Road,
Scott Eastman, Applicant (2 pages)
Recommended Action
Motion to adopt Ordinance#508, Approval of Conditional Use Permit Number 135, 1400 Spring
Valley Road, Scott Eastman, Applicant.
_.____�,_ ____.__. __.___. _ __._
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Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 2
early stages of improvi Brookvi ommunity Center. Virnig said yes, there will be a
udy conducted
MOVED by rty, conded by Cera and motion carried unanimously to recommend
approv the 2014- 18 Capital Improvement Program as it is consistent with the
prehensive Plan.
3. Informal Public Hearing —Conditional Use Permit (CUP) — 1400 Spring Valley
Road — Boathouse—CU-135 =
�, < g
�
: �= ff,
Applicant: Scott Eastman '' � �
Address: 1400 Spring Valley Road ���3`
;.
;; ;
Purpose: To allow for a boathouse in the R-1 Resid��ntia���onmg;,[�istrict.
Hogeboom explained the applicant's request to build a b�'��hous� on Svveeney Lake. He
explained that Conditional Use Permits are typic�l�y u`s��! m�tli���Q�nmercial and
Industrial zoning districts, however, boathouses�n the R-�1�,Residential zoning district
require a Conditional Use Permit as outlined in Section 11.6� Shoreland Management
Section of the Zoning Code. He referred to�th�'appl�cant's �=roposal and stated that he
� would like to build a new 120 square foo��boathq�use riuhi�li'��vill replace an existing 48
square foot shed/boathouse. He stated that staff.is;recommending approval of the
proposal and added that the Bassett Creek 1Natershed Management Commission and the
DNR has reviewed the proposal and has no objgction.
f4 'i
Kluchka asked what optio�ns the a�phcant would have without a Conditional Use Permit.
Hogeboom stated that the Anly t}�l��g th� applicant could do without a Conditional Use
Permit is replace th��existin� s#i'ucture with one the same size, in the same location or �
, ,:,
� build a new boathou�� 7�=feef a�vay from the Ordinary High Wa#er Mark of Sweeney �
Lake. In this ca�e, th�;struc�u[e vv�ll be larger, in a different location and closer to the
Ordinary High V1l�ter rr�ark'thari-°75 feet.
Baker asked HbgebQOm ifathe DNR had no objection or no comment to�the proposed
boathous�r Ho�eboo���zplained that affected agencies are sent planning proposals and
that the DI�fF�shasn't commented on this proposal.
Kluchka asked=if motorized watercrafts are allowed on Sweeney Lake. Hogeboom said
yes, hovve�er�nly non-motorized watercrafts can use the public boat launch.
Kluchka asked if this Conditional Use Permit would allow only a 10 ft. x 12 ft. structure.
Hogeboom said yes and stated that if the applicant wanted to build something different he
would have to apply for a Conditional Use Permit amendment.
Segelbaum asked about the height of the proposed structure. Hogeboom stated that the
Zoning Code allows all accessory structures to be 10 feet high from the floor to the top
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 3
plate of the structure. Segelbaum asked if that should be specified in the Conditional Use
Permit.
McCarty asked if there are design requirements. Hogeboom said no.
Baker asked if the proposed boathouse will require a change to the shoreline vegetation.
Hogeboom said he didn't think so, but suggested the applicant answer that question.
Scott Eastman, Applicant, explained that he is also doing a landscaping pr�j�ct that has
received Bassett Creek Watershed Commission approval. He added t�af his i�ntent is to
plant prairie grasses that will help with filtration. Baker asked if there is�uegetatiort�in the
n�° �f.
water. Eastman said it won't be disturbed.
�;:
3€
Cera referred to the site plan and asked the applicant about�k�e �le�l�-tliat is be�ing �
replaced. Eastman stated that there is a wood deck currently'IQCat�! on t���property that
he is proposing to replace with pavers. He added the d��k p�ro�osal`vua���i�cluded in the
landscaping plan approved by the Bassett Creek Waters�h+��l,Co�mission.
��, �_�.
Kluchka opened the public hearing. Seeing and hearing no�ne wishing to speak Kluchka
closed the public hearing.
Segelbaum suggested adding a condition to their recomrnendation stating that the
applicant will have to abide by all other accessory?structure requirements. Kluchka
questioned if that is necessary or if accessory structure requirements would have to be
met regardless. Hogeboom statedK that �#aff didr�'t feel additional language was necessary
because the applicant will h�v���,o fio�lovii�all of tfie Zoning Code requirements. Grimes
said he didn't think there would�l�� any,harm in saying that the boathouse shall be �
considered an accessory struct�are.
,i'�
MOVED by Baker, secon�ed bj���era and motion carried unanimously to recommend
approval of a CQnditiohal �1�e�Penrnit to allow for the construction of a boathouse subject �
to the following conditio�si and findings:
Conditions F �
1. The site plan;shall'6ecome a part of this approval.
2 The boatt�t��use�shall be used solely for the storage of boats and boating equipment.
3. All;f�ture im�rovements to the building shall meet the City's Building Code
requ�r�$ment�.
4. The boathouse shall be considered an accessory structure under the City's Zoning
Code.
5. All other applicable local, state and federal requirements shall be met at all times.
Failure to comply with any of the terms of this permit shall be grounds for revocation.
Findin s:
1. Demonstrated Need of the Use: The City requires that an applicant identify a market
for the proposed good or service necessitating a CUP. In this case, the applicant has
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 4
demonstrated that his existing boathouse is inadequate in size to store marine
equipment.
2. Consistency with the Comprehensive Plan: The General Land Use Plan Map guides
this site for low density residential use. A boathouse is complementary to the
residential nature of this property.
3. Effect on Property Values in the Area: The proposed new boathouse is part of a larger
landscaping plan for the property. The work that is being conducted should enhance
the appearance of the property.
4. Effect on Traffic in the Area: The proposed boathouse will cause no it��rg�se in traffic.
5. Effect of Increases in Density or Population on the Area: The proposed bo��k�ouse will �
have no effect on population. € , ��_ ;�
6. Increase in Noise Created by Use: Aside from noise associat�t��iivith cor�struct��jn, the
proposed boathouse will not generate noise. �_:_���` ��� � :���
7. Any Dust, Odor or Vibration caused by Use: These issues�will {��q���e a prokilem at this
location. � � ��E��°
8. Any lncrease in Animal Pests Caused by the Use The pro��osed b�athrouse will not
attract animal pests of any kind. '`'
9. Visual Appearance of the Use: The proposed boatfioyse is`p�rt:of a larger landscaping
and property renovation project. It should enhance the���i,sual appearance of the site.
10.Other Effects of the Use: Staff does not �nticip�te any n�gative effects of the proposed
use.
Informal Public Hearing Cqndition�l l�se;Permit (CUP) — 9400 Golden Valley
Road — Daycare Expansi; n - CU-121;, Amen�dment#2
plicant: Orion Asso�i� f�s�
Add ss: 940���Qlde Valley Road
.��;
z�
Purpose: �i`o allow tM� �pplicant's existing da re center to offer daycare to the
� e�er�t pu, i�; as well as their ployees in the Business and
� .���`sion���� I Offices Zonin � �strict.
Hogeboom ex�lalrt�d��he'°� li nt's re �st to amend their existing Conditional Use
Permit. He st�ted that the ap ' ant' riginal Conditional Use Permit allowed daycare for
up to 10 chil�ren'�for their empl �s only. In 2010 an amendment was approved to allow
daycace for uprto 2�� children f � th � employees. This current request is to allow them to
offer d�ycare t�'people not m loyed ere. He noted that the drop-off and pick-up time
for the day�are are diffe nt fr m the reg r business hours so there shouldn't be traffic
or parking issues an at sta is recomme 'ng approval of this request.
Waldhauser q tioned why t ere is a restriction outdoor signage promoting the
daycare in t existing Conditi nal Use Permit. Hog oom stated that that restriction was
placed in e original Conditio al Use Permit because t daycare is only allowed to serve
emplo es, not the general p lic. Grimes added that the plicant is allowed a certain
am nt of signage per the Cit 's Sign Code.
Gt��.J t�� ��A;, -;�
y .��
� � P '
+r� � 1
�..'� ann�tng Department
763-593-8095 i 763-593-8109(fax)
Date: October 7, 2013
To: Golden Vailey Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informal Public Hearing on Conditionai Use Permit (CUP-133j to allow a boathouse
at 1400 Spring Valley Road —Scott Eastman, Applicant
Background and Proposed Use
Scott Eastman, owner of the property at 1400 Spring Valley Road, is proposing to construct a new
boathouse in his backyard. The property has lakeshore frontage on Sweeney Lake. The Minnesota
Department of Natural Resources designates Sweeney Lake as a Recreational Development Lake.
Recreational Development Lakes require a building setback of 75 feet from the Ordinary High Water
Mark Line of the lake; however, boathouses are allowed within that space with the issuance of a
Conditional Use Permit.
There is an existing boathouse on Mr. Eastman's property that predates the requirement to obtain a
Conditional Use Permit (CUP). Restoration or replacement of the existing boathouse is permitted
without the need to obtain a CUP. Mr. Eastman intends to construct the new boathouse in a
different location than the existing structure, and therefore is required to obtain a CUP.
The existing boathouse is approximately 48 square feet (6'x8'), which is inadequate to store
multiple kayaks. The new structure would be 120 square feet (10'x12'). The new structure would be
located five feet from the north property line and approximately 20 feet from the Ordinary High
Water Mark Line. The boathouse will not require any variances from City Code.
Mr. Eastman also intends to replace the dock on the lake. The City allows this action to occur
without a CUP, however permitting is required through the Minnesota Department of Natural
Resources. The Department of Natural Resources was notified of this CUP application, and provided
no comments. The Bassett Creek Watershed Management Commission also has reviewed and
approved this application.
Analysis of Ten Factors
The Planning Commission must make findings on ten factors when reviewing a CUP application.
They are as follows with staff comment:
1. Demonstrated Need of the Use:The City requires that an applicant identify a market for the
proposed good or service necessitating a CUP. In this case, the applicant has demonstrated that
his existing boathouse is inadequate in size to store marine equipment.
2. Consistency with the Comprehensive Plan:The General Land Use Plan Map guides this site for
low density residential use. A boathouse is complementary to the residential nature of this
property.
3. Effect on Praperty Values in the Area:The proposed new boathouse is part of a larger
landscaping plan for the property. The work that is being conducted should enhance the
appearance of the property.
4. Effect on Traffic in the Area: 7he proposed boathouse will cause no increase in traffic.
5. Effect of Increases in Density or Population on the Area: The proposed boathouse will have no
effect on population.
6. Increase in Noise Created by Use: Aside from noise associated with construction, the proposed
boathouse will not generate noise.
7. Any Dust, Odor or Vibration caused by Use:These issues will not be a problem at this location.
8. Any Increase in Animal Pests Caused by the Use: The proposed boathouse will not attract
animal pests of any kind.
9. Visual Appearance of the Use: The proposed boathouse is part of a larger landscaping and
property renovation project. It should enhance the visual appearance of the site.
10. Other Effects of the Use: Staff does not anticipate any negative effects af the proposed us�.
Recommended Action
Staff recommends approval of Conditional Use Permit 135 allowing a 120 square foat boathouse
within the Recreational Development Lake setback at 1400 Spring Valley Road. The approval of a
Conditional Use Permit is subject to the following conditions:
1. The site pian shalf become a part of this approval.
2. The boathouse shall be used salely for the storage of boats and boating equipment.
3. All future improvements ta the building shall meet the City's Building Code requirements.
4. All other applicable local, state and federal requirements shall be met at all times.
Failure to comply with any of the terms of this permit shall be grounds for revacation.
Attachments
Location Map (1 page)
Applicant's Narrative/Supplement (1 pagej
Sketch of property showing lacation of boathouse (1 page)
Sketch of proposed boathouse (1 page)
Photos of existing shed (2 pages)
Supplernent for Apulic�tion for Conditional Use Permit—
SCOTT EASTMAN[b12-308-9047, sveastman@yahoo.com]
14Q0 Spring Valley Road, Golden Valley, NIN 55422
B.Property Information
B. l.Ezact legal descriution of the proaerly involved in this annlication:
All that part of Lot 7, "Auditor's Subdivision Number 330, Hennepin County, Minnesota", lying
Southwesterly of the following described line: Commencing at the point of intersection of the
Southwesterly line of said Lot ? and the centerline of Spring Va11ey Road, as shown on the plat of said
Auditor's Subdivision;then Northea,sterly along said centerline a distance of 168.75 feet to the point of
beginning of the line being described; thence Southeasterly deflecting to the right 109 degrees 33
minutes 17 seconds to the Easterly line of said Lot 7 and there terminating; except the Southwesterly
80 feet of said Lat 7, said 80 feet measured at right angles to the Southwesterly line of said lot; and
except that part taken for road and street, Hennepin County,Minnesota:
B. 4.Pronosed Conditional Usets):
This boathouse is intended to replace the shed thax today resides on my property. The new structure
will house my kayaks and paddles, which are tao long for the current structure, and other flotation and
safety devices to use on the lake. The boathouse will be solely for private residential use, with no
employees, customers, or hours of operation, etc. as noted in the Application form.
[Old shed is approximately 6 feet by 8 feet. New boathouse will be 10 feet by 12 feet, no greater than
120 square feet. It will be entirely outside of the flood plain and 5 feet from the nearest property line
(to the north).]
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ORDINANCE NO. 508, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Conditional Use Permit Number 135
1400 Spring Valley Road
Scott Eastman, Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, and Section 11.21, by approving a Conditional Use
Permit for a certain tract of land at 1400 Spring Valley Road, thereby allowing Scott
Eastman to construct a boathouse in the Single Family Zoning District (R-1).
This Conditional Use Permit is approved based on the findings of the Planning
Commission pursuant to City Code Section 11.80, Subd. 2(G), which findings are hereby
adopted and incorporated herein as follows:
1. The applicant has demonstrated need for the use.
2. The proposal is consistent with the City's Comprehensive Plan.
3. There will not be a negative effect an property values in the area.
4. The traffic generated from the proposed use will not conflict with current traffic in the
area.
5. The density or population in the area will not increase due to the proposed use.
6. There will not be an increase in noise by the proposed use.
7. The proposed use will not create dust, odor or excessive vibration.
8. The proposed use will not attract animal pests.
9. The proposed use will not significantly alter the visual appearance of the existing
building.
10.No other negative effects of the proposed use are anticipated.
This Conditional Use Permit is subject to all of the terms of the permit to be issued
including, but not limited to the following specific conditions:
1. The site plan submitted with the application shall become a part of this approval.
2. The boathouse shall be used solely for the storage of boats and boating equipment.
3. All future improvements to the building shall meet the City's Building Code requirements.
4. The boathouse shall be considered an accessory structure under the City's Zoning
Code.
5. All other applicable local, state and federal requirements shall be met at all times.
6. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Section 2. The tract of land affected by this ordinance is legally described as follows:
All that part of Lot 7, "Auditor's Subdivision Number 330, Hennepin County, Minnesota,"
lying Southwesterly of the following described line: Commencing at the point of intersection
of the Southwesterly line of said Lot 7 and the centerline of Spring Valley Road, as shown
on the plat of said Auditor's Subdivision; then Northeasterly along said centerline a distance
of 168.75 feet to the point of beginning of the line being described; thence Southeasterly
deflecting to the right 109 degrees 33 minutes 17 seconds to the Easterly line of said Lot 7
and there terminating; except the Southwesterly 80 feet of said Lot 7, said 80 feet
measured at right angles to the Southwesterly line of said lot; and except that part taken for
road and street, Hennepin County, Minnesota.
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Gode Including Penalty for Violation" and Sec. 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though
repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted bythe City Council this 6th day of November 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
0.i��� 1.+�� �I;P'k> ,el,�.
Planning Department
763-593-8095/763-593-8189(fax)
Executive Summary For Action
Goiden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: November 12, 2013
Agenda Item
4. C. Public Hearing- Ordinance#509-Approval of Amendment to Final Plan of Development-
Meadowbrook School 3rd Addition - PUD#90-Amendment#3 - Hopkins Public Schools, ISD
#270, Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
Hopkins Public Schools is seeking approval of an amendment to the Planned Unit Development
(PUD) Permit for Meadowbrook Elementary School. The School District is seeking to construct a
small addition onto the current school building and construct a tunnel that would connect to the
former Crisis Nursery Facility (5400 Glenwood Avenue). The 5400 Glenwood Avenue building would
be renovated and used for additional classroom space. This project is responding to increased
enrollment projections in the Hopkins Public School District over the next several years.
The Preliminary PUD Plan was approved by the City Council on September 3. The Planning
Commission unanimously recommended approval of the Final PUD Plan on October 14. Assuming
approval of the PUD amendment, construction for this project would begin in the spring. The
addition and renovation space will open in the fall of 2014.
City Code establishes standards for PUDs, which are laid out in the staff report to the Planning
Commission. In addition, City Code Section 11.SS, Subd. 6(Q) establishes findings that must be
made by the City when creating a PUD. These findings included in the City Council's
recommended action are as follows:
1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality
of site planning and design than generally expected under conventional provisions of the
ordinance.
2. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) ofthe land.
4. The PUD Plan results in development compatible with adjacent uses and is consistent with
the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety and
general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance
provisions.
And staff recommends approval of the Final Plan subject to the following conditions:
1. The plans prepared by SGN/Wendel, dated August 28, 2013, submitted with the application
shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become
part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to
Mark Grimes, Community Development Director, dated October 10, 2013, shall become a part
of this approvaL
4. All signs on the property shall meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
• Location Map (1 page)
• Planning Commission Meeting Minutes dated October 14, 2013 (3 pages)
• Memo to Planning Commission dated October 7, 2013 (3 pages)
• Memo from Deputy Fire Chief John Crelly dated August 5, 2013 (2 pages)
• Memo from City Engineer Jeff Oliver dated October 10, 2013 (16 pages)
• Ordinance No. 509, Approval of Amendment to Final Plan of Development, Meadowbrook
School 3rd Addition, PUD No. 90, Amendment 3, Hopkins Public Schools, ISD #270, Applicant
(2 pages)
• Site Plans dated September 13, 2013 (14 pages)
Recommended Action
Motion to adopt Ordinance No. 509, Approval of Amendment to Final Plan of Development,
Meadowbrook School 3rd Addition, PUD No. 90,Amendment 3, Hopkins Public Schools, ISD#270,
Applicant.
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Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 6
All other applicable local, state and fe eral requirements shall be met at a es.
Findinq .
1. Demons ted Need of the Use: The ity requires that an appli , t identify a market
for the prop ed good or service nece sitating a CUP. In th' case, the applicant
believes that th e is a market for day are services in th' area.
2. Consistency with Comprehensive lan: The Gen , 'I Land Use Plan Map guides
this site for office use . hildcare facili �es are allo d in office areas with a
Conditional Use Permit. ;. :,=,a
3. Effect on Property Values in t � rea: he ycare service is a1re�Cy`in plac�e, and
so this amendment should have n ff n property values in:�he#�rea. ' ;
4. Effect on Traffic in the Area: To allevi . �traffic and parking g��ierate�f��t this ���e,
RHT Office has opened a second ce���fa� ''ty in Hopkins.<�'his ha���-ec�u�ed�some
#raffic and on-street parking at t ' 'site. n ad�� ' 'on, the hQUrs of c�p��ration�br the
daycare are different from th ��ormal cl nt hour����� t the si� Tti��refor�sstaff does
not believe that this reque ill affect tr ffic in the a
5. Effect of Increases in D sity or Popula �on on the�A�ea: � he,proposed use will have
no effect on populatio .
6. Increase in Noise eated by Use: The roposed use will not r ult in increased
noise.
7. Any Dust, Od 'or Vibration caused by se: The p,roposed use will no sult in any
dust, odor o vibration.
� 8. Any Incr se in Animal Pests Ca�Sed�b �the`Us�::>�he proposed use will not��� � ract
animal ests of any kind.
9. Visu� �Appearance of the Use,�The pcop �� ed am�ndment will have no impact of the
vis �I appearance on th� s�t�.� � e4 '� '�
10. er Effects of the Use' Staff doe� not ticipate any negative effects of the
roposed use.
5. Informal Public Fl�aring,� Final Plan Review— Planned Unit Development
(PUD) -,11AeadowbrQOk School PUD #90, Amendment#3
K�.<.. `.y.�
� ,
Appli��nt: �Hopki�s Public Schools
t r�:
f
Address:; 5430 Glenwood Avenue
:�
,, Purpose� `°�`To construct an interconnection addition between the existing facility
��:
"a' and the adjacent facility located at 5400 Glenwood Avenue.
Hogeboom stated that this proposal is the Final Plan review phase of the applicant's
PUD amendment proposal. He explained that the proposed PUD amendment would
allow for the construction of a small addition, the incorporation of the current Crisis
Nursery Facility into the main school facility and a tunnel connection between the two
buildings. He stated that staff is recommending approval of the Final PUD plan and
added that the City's consulting traffic engineer has also been working with the
applicant to implement some traffic improvements on their site.
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 7
Segelbaum asked if the traffic plan will be adopted by the City Council. Kluchka asked if
the Planning Commission will have an opportunity to review the traffic plan. Grimes
stated that the plan will be reviewed by the City Council as part of their review and that
traffic will also continue to be monitored by staff.
Dan Bosch, ESG, representing the applicant, referred to the site plans and explained
where the small classroom addition and tunnel will be located. He also explained the
starmwater changes on the site and how the traffic flow will work on the school and the
crisis nursery parking lots.
Waldhauser asked if the kids will have to go through the tunnel to acces� the
playground. Patrick Poquette, Hopkins Schools, Applicant, expia4rlecl tha�f�t�e third���
graders will use the tunnel to access the playground but the ea�rly�child�are I��ds��ivill use
the crisis nursery play area.
Kluchka asked about the applicant's snow storage plan.:,�oscti�referr'e��to�t�he site plan
and showed where snow will be stored.
� �,
Segelbaum s#ated that parents are already using�#he Crisis Nursery parking lot and
questioned if there will be a path from that lo�to tf�� school entrance. Poquette
explained that the people who use the Cr.isis'Nursery,parkitig lot will be dropping off
their children at that site and that other�.livill us��the schi�o�parking lot. He also stated
that there is a 10-foot grade differen�e so they�are`nQ�.proposing to build a path or
sidewalk in that location�. He add�d that they�a�vould like to have their new plan for
parking in place on November 1 '";;3 �
Kluchka opened the public;f�earir�� 5��ing and hearing no one wishing to comment,
Kluchka closed the public`hearing`
MOVED by McCarty; seconded:by Segelbaum and motion carried unanimously to
recommend approval of the Final'Plan for Meadowbrook Elementary School PUD #90,
Amendment 3, sub�ect to the foflowing conditions and findings:
Conditions � � `�`
1. The pl�r�s p�epared�by SGN/Wendel, dated August 28, 2013, submitted with the
�pplication slia�� become a part of this approval.
2. 1��� recom�nentlations and requirements outlined in the memo from Deputy Fire Chief
John:;Crelly�to Mark Grimes, Community Development Direetor dated August 5, 2013,
shall b`ecor�ne part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff
Oliver to Mark Grimes, Community Development Director, dated October 10, 2013,
shall become a part of this approval.
4. All signs on the property shall meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
Findin s:
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 8
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the
site and achieves a higher quality of site planning and design than generally
expected under conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of
the site's characteristics, open space and sensitive environmental features including
steep slopes, trees, scenic views, creeks, wetlands and open waters.
3. Efficient— Effective. The PUD plan includes efficient and effective use (which
includes preservation) of the land.
4. Compatibility. The PUD Plan results in development compatible with.�r�j�cent uses
and is consistent with the Comprehensive Plan and redevelopment,��lans�a�c� goals.
5. General Health. The PUD plan is consistent with preserving and,imp�;oving th�,
general health, safety and general welfare of the people of the.�ity. ��_`� ,
6. Meets�Requirements. The PUD plan meets the PUD Intent���nd Puc�ose�provis�ion
and all other PUD ordinance provisions.
informal Public Hearing — Property Rezoning.�-,5400��GIenv�roQ�l�Avenue —
Meadowbrook School —Z008-
Applicant: Hopkins Public Scho Is
A ress: 5400 Glenwood Ave ue `
Purpo : To accommodat�,th const�ruct���,,interconnection addition b en
the existing facality a d th� adjacent facility located at 5
Glenwood Aveenue a ;part`of,Amendment#3 to PU 0.
� , =�_
Hogeboom explaine at,t�e re�onrngg f the Crisis Nursery pr � rty at 5400 Glenwood
Avenue from Institution ¢1;3 (res�;:home �,sanitariums, nurs' homes, clinics) to
Institutional I-1 (churches ��``d scliools) i �a necessity fo �e property to be incorporated
into the Meadowbrook:Scho cPUD.
Kluchka opened`���the pub�ic hearin� . Se ng a hearing no one wishing to comment,
Kluchka clQsed the�public hearing. �
MOVED b�r �era, secori�ed by Bo e andis and motion carried unanimously to
recommend �pj�r�.val of rezonin e pr pe� at 5400 Glenwood Avenue from
Institutional I 3;to lnstitutional 1.
�:
7. InfQrnrial�Public earing — Final���Plan Revi — Planned Unit Development
(PUD) — Roo and Board PUD 79, Amend nt#4
Applican � Room and Board
Ad ess: 4600 Olson Memoria Highway
Purpose: To relocate their outl t sales into the existing wa house, demolish
the existing outlet building for the construction of p king and
C���l f)� .,. ,
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�
�+�. �.'•� Planning Department
763-593-8095/763-593-$109(fax)
Date: October 7, 2013
To: Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informal Public Hearing—Final PUD Plan —Meadowbrook Elementary School - PUD
No. 90, Amendment 3 — Hopkins Public Schools ISD #720, Applicant
Background and Description of Proposal
Hopkins Public Schools is seeking approval of an amendment to the Planned Unit Development
(PUD) Permit for Meadowbrook Elementary School. The School District proposes to construct a
small addition onto the current school building and construct a tunnel that would connect to the
current Crisis Nursery Facility (5400 Glenwood Avenue). The 5400 Glenwood Avenue building
would be renovated and used for additional classroom space. This project is responding to
increased enrollment projections in the Hopkins Public School District over the next several years.
Approval of the Preliminary PUD Plan was granted by the City Council in September. At that time,
the Council directed staff to work with the School District to better understand traffic issues. More
information about traffic associated with this amendment is included in the attached memo from
the Public Works Department.
Assuming approval of the PUD amendment, construction for this project would begin in the early
spring. The addition and renovation space will open in the fall of 2014.
Site Information
PUD No. 90 was adopted by the City Council on December 19, 2000. The PUD was established to
allow the City and the School District to build the Davis Community Center following the
relocation of Turner's Crossroad and Xenia Avenue. The first amendment to the PUD was
approved in May 2012, to allow a small addition to the building. The second amendment,
approved in November 2012, allowed for modifications to be made to the parking area.
The current Meadowbrook School PUD site contains two parcels. One parcel (Parcel B) contains
the school itself, and the other parcel (Parcel A) contains the Davis Community Center, which is
jointly operated between the Hopkins School District and the City of Golden Valley. The Final Plat,
which will be a component of the Final PUD Plan approval by the City Council, will consolidate
Parcel B with the 5400 Glenwood Avenue lot.
Both the existing school and the 5400 Glenwood Avenue building site are designated as
"Institutional" on the General Land Use Plan Map. The existing school is zoned I-1 Institutional, and
the 5400 building is zoned I-3 Institutional. Coinciding with this action, the applicant petitioned to
rezone the 5400 Glenwood Avenue building to I-1 Institutional.
lustification for Consideration as a PUD
Section 11.55 of City Code states that the PUD process is an optional method af regulating land use in
order to permit flexibility in uses allowed, setbacks, height, parking requirements and number of
buildings on a lot. Staff has determined that this application qualifies as a PUD because it achieves the
following standards established in City Code:
• Achieves a high quality of site planning, design, landscaping, and building materials which
are compatible with the existing and planned land uses.
• Encourages preservation and protection of desirable site characteristics and open space and
protection of sensitive environmental features including steep slopes, trees, scenic views,
water ways, wetlands and lakes.
• Encourages creativity and flexibility in land development.
• Encourage efficient and effective use of land, open space, streets, utilities and other public
facilities.
• Allow mixing land uses and assembly and development of land to form larger parcels.
• Encourage development in transitional areas which achieve compatibility with all adjacent
and nearby land uses.
• Achieve development consistent with the Comprehensive Plan.
• Achieve development consistent with the City's redevelopment plans and goals.
In order to be approved as a PUD, the City must be able to make findings which are specifically
described in City Code. These findings are incorporated into staff's recommendation to the
Planning Commission.
Recommendation
Staff recommends approval of the Final Plan for Meadowbrook Elementary School PUD No. 90,
Amendment 3, based on the following findings of fact:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and
achieves a higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. Preservation.The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features inciuding steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. Efficient— Effective. The PUD plan includes efficient and effective use (which includes
preservation) of the land.
4. Compatibility.The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. General Health.The PUD pian is consistent with preserving and improving the gen�ral health,
safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all
other PUD ordinance provisions.
And subject to the following conditions:
1. The plans prepared by SGN/Wendel, dated August 28, 2013, submitted with the application
shall become a part of this approval.
2. The recammendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly to Mark Grimes, Community Development Director dated August 5, 2013, shall become
part of this approvaL
3. The recommendations and requirements outlined in the memo from City Engineer aeff Oliver to
Mark Grimes, Community Development Director, dated October 10, 2013, shall become a part
of this approval.
4. All signs on the property shall meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
Location Map (1 page)
Memo from Deputy Fire Chief John Crelly dated August 5, 2013 (2 pagesj
Memo from City Engineer Jeff Oliver dated October 10, 2013 (16 pages)
Site Plans dated September 13, 2013 (14 pagesj
�l���,' ���{r
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��. � Fire Department
763-593-8079 j 763-593-8098 (fax)
Date: August 5, 2013
To: Mark Grimes, Director of Planning& Zoning
From: John Crelly, Deputy Chief
Subject: PUD Amendment—Meadowbrook Elementary School
The Golden Valley Fire Department has reviewed the PUD Amendment#3 submitted on luly 12,
2013 and reviewed the additional information that was submitted on July 26, 2013 to complete the
original submittal.
This PUD Amendment proposes to allow and interconnection addition between the existing
building at 5430 Glenwood (Meadowbrook School) and the adjacent building at 5400 Glenwood
(Crisis Nursery) for a total expansion of 4,600 square feet.
Joining of these buildings can be accomplished but the following code items will need ta be
discussed and resolved:
1) Property Addresses; with the interconnection between the existing building at 5430 Glenwood
(Meadowbrook School) and the adjacent building at 5400 Glenwood (Crisis Nursery), how will
the buildings be addressed and /or identified moving forward?
2) Fire Sprinkfer Systems; with the interconnection between the two buildings, consideration
needs to be given on how the new areas will be protected with fire sprinklers. Also, a full review
of the fire suppression systems should be conducted to determine if the systems should be
combined into one large system coming off one riser location or be maintained as two
independent systems.
3) Fire Alarm System; with the interconnection between the two buildings, a full review of the fire
alarm systems shall be conducted to determine if the systems should be combined into one
large alarm system or far each building to maintain independent fire alarm systems. If they are
independent, how should the systems operate to meet code requirements of an Educational
Occupancy?
4) The fire department still has concerns about traffic on and off the site during drop off/pickup
times and during large school events such as open house/parent teacher conferences. This is
an ongoing issue that needs to be reviewed as this project moves forward.
5) Road Access up to the building and around the building. As we have done in the past, we need
to review the site, determine where fire lanes shall be established and to have the established
fire lanes properly identified with approved signage.
6) Public and private water systems to the site and the building. A review of current locations of
fire hydrants and routing of the water mains needs to be completed. Access issues noted in
items 4 and 5 also impact our ability to access water to suppress a fire. There may be a need to
add fire hydrants to compensate for poor access issues during critical times.
7) Code Analysis; A code analysis will be required when these buildings are combined. This
information will be used during the review of this project from a Code perspective (Building,
Fire, Electrical, Plumbing, and Mechanical Codes)
If you have any questions, please contact me at 763-593-8065 or by e-mail,
jcrelly�goldenvallevmn.�ov
Gl���1 Cl� �"�' �,
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��.. �'� Public Warks Depar�ment
763-593-8030/763-593-3988(fax)
Date: October 10, 2013
To: Mark Grimes, Director of Community Development
1oe Hogeboom, City Planner
From: Jeff Oliver, PE, City Engineer
Eric Eckman, Public Works Specialist
Subject: Amendment to Meadawbrook School Planned Unit Development No. 90—
Final PUD Plans
Public Works staff has reviewed the final design plans submitted by the Hopkins School
District for a major amendment to Meadowbrook School Planned Unit Development (PUD)
No. 90. The PUD site is located north of Glenwood Avenue and east of Xenia Avenue.
The School District is purchasing the building immediateJy east of Meadowbrook School at
5400 Glenwood Avenue,the site of the Minneapolis Crisis Nursery. The School District plans
include an addition to the southeast corner of the existing school building and connecting the
addition to the 5400 Glen-wood Avenue building with a tunnel under the existing driveway.
This Public Works review is based upon the plans submitted September 12, 2013, and identifies
issues that must be addressed prior to the issuance of building permits.
Site Plan and Preliminarv Plat:
The existing PUD No. 90 consists of two lots: one of the lots is the location of Meadowbrook
School and the second lot is the location of a community center. The proposed PUD amendment
includes replatting the property to incorporate the 5400 Glenwood building into the existing lot
containing the school.
The PUD is adjacent to Glenwood Avenue and Trunk Highway 100. Therefore, the plans are
subject to the review of Hennepin County and the Minnesota Department of Transportation.
Letters from both agencies are attached to this memorandum for reference.
As part of the re-platting process, the existing easements within the PUD must be vacated and
rededicated as required by the City Engineer. The City will facilitate the easement vacation
process to coincide with City Council's consideration of the final plat. The owner must provide the
City with legal descriptions and exhibits for the easement vacation.
G:\Developments-Private\Meadowbrook School PUD Amendment\2013 Major PUD Amendment_Bldg Expansion\MajorAmend_FinaIPUD_101013.docx 1
Site Access/Circulation:
Access to the Meadowbrook Schooi site is currently provided with two driveways onto Xenia
Avenue and two driveways at the 5400 Glenwood building onto Glenwood Avenue. The northern
driveway onto Xenia Avenue provides access to the parking lot utilized by school busses and the
southern driveway provides access to the existing student drop off and community center
parking. The eastern driveway onto Glenwood Avenue includes a driveway extension in the
northeast corner of the parking lot, which connects to the school's east parking lot. Over the
years, the eastern driveway has been the primary access to the school's east parking lot. With the
incorporation of the 5400 building into the campus, there is potential to fully utilize the west
driveway onto Glenwood Avenue, as well. According to the PUD plans,the four driveways serving
the schooi will remain in their current locations.
Meadowbrook School and School District staff have been working with City staff for a number of
years to address site circulation, congestion, and pedestrian issues within the community center
and drop-off parking lot on the west side of the site. This parking lot is the main student drop-off
location for the entire school. Congestion occurs in this parking lot resulting in extended periods
of cars parked within the drop-off area, due in-part to school policy that all preschool and
kindergarten students who are dropped off or picked up in this location must be accompanied to
their classroom by an adult.
It is anticipated that the congestion and circulation issues discussed above will be reduced with
the PUD amendment. The proposed remodeling of the 5400 Glenwood building will include
preschool classrooms and the addition to the existing building will be the location of kindergarten
classrooms. The relocation of these age groups witl allow parent pick up and drop off to occur in
the 5400 Glenwood parking lot, which will greatly reduce the number of vehicles and congestion
in the western parking lot.
The layout of Glenwood Avenue adjacent to the 540p building appears to be sufficient to
accommodate the access to the Meadawbrook site and there are no congestion issues
anticipated on the public street sys#em. However, staff reserves the right to require
Meadowbrook School to modify the access to this portion of the site if issues do arise. Public
Works and Police staff will continue to monitor access and traffic circulation at the school
following build-out of the addition for access and safety issues.
At its meeting on September 3, 2013,the City Council approved the preliminary PUD plans with
the condition that Meadowbrook School submit a Traffic Management Plan, as part of its final
PUD submittal. A Traffic Management Plan and a Phasing Plan, showing pre- and post-project
enrollment, was submitted to the City with the final PUD plans.
The City and the School pistrict entered into an agreement to retain the City's Traffic Engineer to
review the school's current traffic operations and its Site Circulatian Plan.The Traffic Engineer's
report is attached to this memorandum for reference. The report outlines findings and observa-
tions made during the field review of traffic operations in the east parking lots, which are
accessed from Glenwood Avenue. The report also provides recommendations for improvements
G:\Developments-Private\Meadowbrook School PUD Amendment\2013 Major PUD Amendment_Bldg Expansion\MajorAmend FinaIPUD_501013.docx 2
to the school's Traffic Management Plan. Staff recommends that Meadowbrook School
implement the recommendations contained in the Traffic Engineer's report.
There is existing sidewalk and/or trail on Xenia Avenue and Glenwood Avenue, adjacent
to the Meadowbrook School site. There are no additional facilities identified in the City's
Comprehensive Transportation Plan at this location. However, the City will continue to work
with Meadowbrook School to look for opportunities to improve pedestrian safety and
accessibility in proximity to the school.
The driveway apron that is being replaced at the west driveway to 5400 Glenwood must be
replaced with a City-standard commercial driveway apron. In addition, the pedestrian ramps at
this driveway must be upgraded to comply with all applicable accessibility standards. A City Right-
of-Way Management Permit must be obtained before working on the pedestrian ramps, which
are part of the City's sidewalk and trail system.
The proposed PUD is located on Glenwood Avenue, a county road; therefore, Hennepin County
staff has also reviewed the plans. County staff requested the City's assistance in monitoring this
area for access and safety. The letter from Hennepin County is attached to this memorandum
for reference.
Because Glenwood Avenue is a county road, the contractor will be required to obtain a permit
from the Hennepin County Public Works Department for the removal and replacement of the
driveway. A copy of the county permit must be submitted to the Public Works Department, prior
to the issuance of a City Right-of-Way Management Permit.
Utility Plan:
All the buildings within the proposed PUD amendment are currently served by City sanitary sewer
and water. While there may be an increase in flows to and from the 5400 Glenwood building,
there is adequate capacity within the municipal systems to accommodate the flows.
There is a new sewer service being extended from the main east of the building to serve the new
classroom addition. The proposed service cleanout must conform to the City's standard detail.
The 5400 Glenwood building is compliant with the City's Inflow and Infiltration Ordinance. The
existing school building at 5430 Glenwood Avenue has undergone a partial inspection and repair
work has begun, but the building is not currently compliant with the ordinance. The School
District has been working with the Public Works Department on completing an inspection of the
school's sanitary sewer system, but a number of significant obstacles, including buried demolition
debris onsite have restricted the excavation needed to access the sewer service. The School
District has submitted a plan to complete the I/I Inspection and perform any repairs identified in
the inspection as part of the addition to the school. This plan demonstrates a commitment to
become I/I compliant and is acceptable to staff. However, the school must be I/I compliant, prior
to occupancy of the school addition.
G:\Developments-Private\Meadowbrook School PUD Amendment\2013 Major PUD Amendment_Bldg Expansion\MajorAmend_FinaIPUD_101013.docx 3
Stormwater Mana�ement:
The PUD project is located within the Sweeney Lake sub-district of the Bassett Creek Watershed
and would disturb over 10,000 square feet of area. Therefore,the plan must be reviewed by the
Bassett Creek Watershed Management Commission (BCWMCj. Based upon the scope of the
proposed improvements,the BCWMC water quality requirements do not apply to the proposed
addition. However, the plans must be submitted to the BCWMC for their review and comment.
Upon recommendation of the City,the School District is proposing to construct an environmental
manhole water quality facility on the east side of the PUD, to assist in removing sediment and
pollutants from the parking lot runoff.The existing Stormwater Maintenance Agreement
between the City and Hopkins Schools will need to be revised to include the new environmental
manhole. In addition,the Letter of Understanding between the City and the School District, which
outlines the maintenance and cost arrangement between the two parties, will also need to be
modified to include maintenance of the new environmental manhole and sweeping of the
parking lot at 5400 Glenwood.
As part of its review, staff visited the parking lot at 5400 Glenwood and noted that the catch
basin inlets and the pipe outlet, which convey runoff from the parking 1ot to the pond, are
clogged with debris and sediment. Staff recommends that these storm sewer facilities be
cleaned, as part of this project. In addition, staff recommends that the School District survey the
pond on the east side of the PUD, to determine if it has adequate water quality capacity ar other
maintenance needs. The School District has committed to inspecting and maintaining these
facilities, as part of this project.
The proposed improvements will require that a City Stormwater Management Permit be
obtained, prior to the start of work on site. The permit will not be issued until the BCWMC has
approved the plans.
Tree Preservation:
The City Forester reviewed the plan and determined that the proposed building expansion is less
than ten percent of the existing building area;therefore, no Tree Preservation Permit is required.
Summarv and Recommendations:
Public Works staff recommends approval of the preliminary design plan for the Meadowbrook
School PUD No. 90 Amendment, subject to the comments contained in this review, which are
summarized as follows:
1. The existing easements within the property that run in favor of the City of Golden Valley
must be vacated as part of the platting process and rededicated on the final plat for the
PUD, as discussed in this review. The public hearing for the easement vacation must
occur at the same City Council meeting that the final plat is approved.
2. The School District agrees to consider and implement recommendations provided by the
City's Traffic Engineer in the October 9, 2013, report (attached).
3. The Schoo) District agrees to work with the City and Hennepin County in the future to
address access and site circulation issues that impact adjacent City or county roadways
G:\Developments-Private\Meadowbrock School PUD Amendment\2013 Major PUD Amendment_Bldg Expansion\MajorAmend_Fi�aIPUD_101013.docx 4
that may develop, following opening of the 5400 Glenwood building and the school
addition.
4. The plans must be modified to utilize City-standard details for all watermain, sanitary
sewer, storm sewer and right-of-way related construction items.
5. The existing school building (5430 Glenwood Avenue) mus# become compliant with the
City's Inflow and Infiltration Ordinance, prior to occupancy of the addition to the school.
6. The existing Stormwater Maintenance Agreement and letter of understanding must be
modified to include the proposed environmental manhole and sweeping of all parking
lots and driveways within the PUD, including those for the 5400 Glenwood building.
7. Staff recomrnends that the School District inspect and clean the storm sewer system on
the east side of the 5400 parking lot, as part of this project.
8. Staff recommends that the School District survey the pond on the east side of the PUD to
determine if it requires maintenance, as discussed in this review.
9. Approval is subject to the review and approval of the plans by the Bassett Creek
Watershed Management Commission.
10. Approval is subject to the comments of the City Planner, Deputy Fire Chief, and
City Attorney.
Approval is also subject to the comments of other City staff, Hennepin County, MnDOT, and
other agencies. Please feel free to contact Public Works staff, if you have any questions regarding
this matter.
C: Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Eric Eckman, Public Works Specialist
Mitch Hoeft, Utility Engineer
Joe Fox, Water Resources Engineer
Mark Kuhnly, Fire Chief
John Crelly, Deputy Fire Chief
Gary lohnson, Building Official
G:\Developments-Private\Meadowbrook School PUD Amendment\2013 Major PUD Amendment_Bldg Expansion\MajorAmend_FinaIPUD_101013.docx rJ
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�
SEH MEMORANDUM
TO: Jeannine Clancy,Director of Public Works
Jeff Oliver,PE,City Engineer
FROM: Graham Johnson,PE
Mike Kotila,PE
DATE: October 9,2013
RE: Meadowbrook Elementary School—20l 3 Classroom Addition
Site Plan and Traffic Operations Review
SEH No. GOLDV-123422-T7
This memorandum summarizes our review of traffic conditions and proposed site improvements for
Meadowbrook Elementary School. Field review was performed on the afternoon of Tuesday,October ls`
morning of Wednesday October 2"d. Site plan comments are based on drawings received from City staff. The
current proposal for the Meadowbrook School expansion is to remodel an existing building formerly occupied
by the Crisis Nursery. The building will house additional classrooms connected to the main school building
via a tunnel. Site access and circulation on the east side of the school are key issues discussed in this review.
As we understand it,proposed changes would shift approximately 50 students to use the east doors and add
another 174 students to use the existing east entrance as compared to existing conditions.
Existing Site
The figure below shows the existing facility and the current parking lots used by employees,school bus
loading and parents for drop off and pick up.
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SEH is an equal opportunity employer � www.sehinc.com � 952.912.2600 � 800.734.6757 � 952.912.2601 fax
Meadowbrook School—Traffic Review
October 9,2013
Page 2
Field Review
Field observations were conducted to assess the current traffic circulation and parking demands at the facility.
The primary drop off and pick up times for students are between 9:00 and 9:30AM for drop off and between
3:45 and 4:30PM for pick up(correlating to a 9:33AM class start time and 4:05 PM dismissal).
The proposed classroom expansion has a more direct impact to the east side parking lots(Lots A and B)near
the existing Crisis Nursery building; therefore the focus of the observations was conducted in this area. It
should also be noted that at the time of the observations,the Crisis Nursery building was vacant and therefore
generating no traffic.
Parking
Currently,Lot A has a total of 68 parking stalls;by 8:30AM all of the stalls are occupied. When the stalls are
full, school employees and parents dropping children off begin parking perpendicular to the center row of
parking stalls(parallel to the drive aisle)which adds an additional 9 to 10 spots as shown in the photo below:
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The Crisis Nursery building parking,Lot B,has a total of 50 existing parking stalls. With the building
currently unoccupied,the building itself generates no users or parked vehicles. However,both parents and
employees of the school currently utilize some of the parking stalls and walk to and from the main building.
It was also observed that approximately 24 inbound vehicles from the 5300 Glenwood Avenue building(Boy
Scouts of America)utilized the parking on the east side of Lot B via the narrow driveway that exists between
the parcels(it was gated early in the morning,but was opened by 8:30 AM). The figure below shows most of
the parked vehicles from the adjacent site. At this time it is not known if there is an agreement between the
parcel owners regarding the use of the parking facility.
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Meadowbrook School—Traffic Review
October 9,2013
Page 3
Pedestrians
Parents not wanting to wait in the drop off/pick up vehicle queue were observed to find an available parking
spot and walk their children to and from the east school entrance. Currently there is not an established walking
path from Lot B to the school entrance. Some families will walk through the parking lot against the busy
traffic,while others use a make-shift path on the northwest corner of the parking lot. The images below show
both cases:
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Traffic
Traffic exiting the school grounds was fairly sporadic in both peak time periods,but the worst event was
observed during the AM drop off. Most of the traffic exiting the parking lots use Driveway#1 as it is a direct
path from the parking lot to Glenwood Avenue.
Currently there is a small,non-standard,sign directing traffic heading west(right
turn)on Glenwood to drive around the existing building and use Driveway#2,it
�
directs traffic heading east(left turn)to use the easterly driveway.
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�:��,�,���u• � � assumed to be a new traffic pattern established since the vacancy of the Crisis
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'��. It was observed that approximately 10 to 15%of the exiting traffic used Driveway
#2. It was also observed that at both driveways,exiting traffic made both left and
right turn movements.
�__..,..,�.•
Meadowbrook School—Traffic Review
October 9,2013
Page 4
The image below represents the longest queue observed during the morning drop of£ This image shows
approximately 9 to 10 vehicles queued up at Driveway#1; the small directional sign is also visible in this
image. This represents the maximum queue observed during the morning;typically the average queue seemed
to vary from 2 to 5 vehicles. During the PM peak,pick up time,exiting traffic experienced similar queues,
with an average of 2 to 5 vehicles and a maximum of 8 or 9 vehicles.
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As measured along Glenwood Avenue,Driveway#1 is approximately 550 feet from the west ramp terminal
intersection at TH 100. During both the morning and afternoon rush hours,eastbound traffic queued from the
TH 100 traffic signal has an influence on traffic exiting the parking lot. While,traffic did not directly block
the driveway;eastbound traffic along Glenwood would begin slowing down as they approached the queuing
traffic and the number of useable gaps was reduced.
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Site Access
The proposed plan would increase use the existing easterly school entrance and the newly remodeled building
by 244 students; including a shift of 50 students to the existing entrance and 174 which would be new to the
building. Currently no traffic operational improvements are proposed along Glenwood Avenue as part of the
proposal.
Meadowbrook School-Traffic Review
October 9,2013
Page 5
Under current site conditions,the increase in students and staff at the site will generate additional parking
demand,reducing the number of available parking stalls and increase the delay time at the exiting driveways.
The school district has proposed reconfiguration of the parking lot circulation to create one-way flow around
the Crisis Nursery building coupled with relocation of the parking stalls from the outside perimeter of the lot to
the inside.The figure below shows resulting configuration and directional flow. The reconfiguration results in
approximately the same number of stalls.
Fi;ure 7 -One-Way Operations
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This modification would make Driveway#1 an inbound access and all exiting traffic would use Driveway#2.
Driveway#2 would be configured with two departure lanes; one serving left turning traffic and the other
serving right turns. This would tend to reduce the queue lengths and delay for all vehicles. This configuration
would also provide better intersection spacing with the TH 100 ramps.More effective traffic signage and
pavement markings would need to be provided to direct vehicles on the correct path. Drivers leaving Lot A
should be provided clear direction as they arrive at the junction between Lot A and Lot B.This direction
should be a combination of directional signs and pavement markings to create the one-way counter clockwise
flow around the Crisis Nursery building. Parking stalls along the west side of the Crisis Nursery building are
likely to be blocked during periods of peak exiting traffic.
�
Meadowbrook School—Traffic Review
October 9,2013
Page 6
Additional treatments that should be considered to encourage and compliment one-way flow include:
• A triangular painted island/gore area channelizing the one-way movements at the juncrion of the drive
aisles near the northeast corner of the Crisis Nursery building.
� Angle parking on the one-way flow segments of the parking lots
• Assigning parking stalls that are likely to be blocked during peak exiting times to staff(i.e. stalls on
the west side of the Crisis Nursery building)
Summary of Findings and Recommendations
The field observations around the Crisis Nursery building and parking lots A and B for the school provided
insight to some of the existing problems that occur.
Site Parking and Circulation Issues
• Parking—demands exceed the capacity of desirable parking spaces(Lot A is over capacity before
student arrival);circulation patterns render some parking areas undesirable for short term use;
overflow parking from an adjacent parcel is allowed.
� Site circulation—congested due to parent pick-up and drop-off activity
• Pedestrians—no clear walking path from parked vehicles to doors on the east end of the school
• Exiting Traffic—delays waiting to turn onto Glenwood Avenue
Potential Improvements
Improvements that should be considered independently or in combination with others include:
• Create one-way traffic flow around the Crisis Nursery building with two lanes exiting to Glenwood
Avenue;Consider angle parking to reinforce the one-way flow.
• Parking stalls should be freed up for short term parking where possible or existing stalls should be
made more desirable for use. (Currently 118 stalls in both lots are filled before the majority of parents
arnve;that includes parking in un-designated locations throughout the lots by both staff and parents)
• Designate all stalls in Lot B as staff parking. This would allow parents to utilize the closer stalls near
the school. The parking turnover in Lot B would then be reduced during the heavy pick-up and drop
off times creating a safer,less conflicted exit.
• The current overflow use by the 5300 Glenwood Avenue building could be eliminated to allow more
school staff to use all of the parking in Lot B.
• Provide safe walking routes. Sidewalks should be considered to remove pedestrians from moving
vehicle drive aisles.A connection from the northwest corner of Lot B down to the east school entrance
should be provided(the need is reduced if this is staff parking only).
p:\fj\g\goldv\980100�neadowbrook school site�meadowbrook school memo]00913.docx
Hennepin County Publtc Works
Transportatbn Dspartrnent — Phone: 612-59�Q300
Pub1iCC Works Fad�ty Fax: 812-321-3410
��P���a� Web: www.00.hennepin.mn.us
Medina,MN 55340-5421
September 10,2013
Mr.Mark Grimes
Director of Planning and D�velopment
City of Golden Valley
7800 Golden Valley Raad
+Golden Valley,MN 55427
Re: Preliminary Plat—Meadowbrook Schaol
Northeast Quadrant of Glenwoad Avenue(CSAH 40)and Tumers Crosaroa.d
Hennepin County Plat ReviewNo. 3312
Dear Mr.Grimes:
Minnesota Statutes 505.02, 505.03, and 462.358, Plats and Sutveys, allow up to 30 days for
county review of Preliminars' Plats abutting county roads. A prelitninary plat to consolidate
parcels and construct a small addition to the Meadowbrook School site was received by
Hennepin County on August 12, 2013. The county plat review committe;e examined and
discussed the proposed changes on August 27, 2013. Based on our review, the following
comments are provided:
Access— The Meadowbrook SchooU(3reater Minneapolis Crisis Nursery site is currently served
by two driveways on�Glenwood Avenue and one,.on Turners Crossroad. Many other driveways
�nd street entrances also exist on Glenwood Avenue between TH 100 and Turners Cr�ssroad.
Long teim, to improve safety, the county would de�re to see driveways consolidated and
oppc�sing driveways/streets properly aligned. We request the city's assistance in monitoring this
area for futrue opportunities to better manage the access patterns.
R�g�:-of w� — Based on our review of the cunent roadway capacity for this iwo-lane aRerial
roadway, daily tt�.�ic volumes (8,150 vehicles per day -2011 counts)and the existing pedestrian
and bicycle accommodations, no additional right-of-way is xequested along Glenwood Avenue
with this preliminary plat.
Permi�s—Please inform the developer that all proposed cflnstruction within county right-of-way
requires an approved Hennepin County permit prior to beginnin� construction This includes,
but is not limited to driveway and sheet access, drainage and utility construction, trail
development, and landscaping. Permit questions can be directed to Steve Groen at (612) 596-
0337 or stev�Qr»�en�(a�caherrrrenin.mn.us,
f t'�'Cji:u:�%�;r;C !t!;)'tt�E.'?J/1(J;`c`:.
Please oor�ct Bob Byers (612) 596-0354 or rober�bversfu�co.hennenin.mn.us for any fiuther
discussion of these iteans.
Sincesely,
� I J f
l
James N.Crrube,P.E.
Director of Transportation and County Engiaeer
JNG/cjs
cc: Plat Review Committee
Mark Larson,Hennepin County Swvey Office
"� Minnesota Deparl�mer�t of Transportation
Metropotitan District
# > Waters Edge Building
1500 County Road B2 West
Roseville,MN 55113
September 3,2013
Mr.Mark Cnimes
Dix�ector of Community Development
City of Golden Valley
7800 Golden Valtey Road
Golden Valley,MN 55427
SUBJECT: Meadowb�ook School Addition
MnDOT Revi�v#S13-047
Northw�est Quadrant of TH ]00 and Glenwood Avenue
Golden Valley,Henuepin County
Control Section 2735
Dear Mr.Crimes:
The 1Vlinnesota Department of Transportation(MnDOT}has reviewed the Meadowbrook
School Addition plans. Before any fiuther de��elopment, plea�e address the following
issues:
Rigl�t-of-Way:
MnDOT has orders over the portion of Glenwood Avenue that covers the erea of the
entrance where Meadowbrook School Addition work is proposed. MnDOT is in the
process of turning back Glenwood Avenue to the County,but cunently it is in MnDOT
Orders. Any questions on the Ttunbacic should be direeted to Paul St John(651-234-
7593).
The Boundary and Topographic Survey and Preliminary Pla#sheets indicate that the
school is infi�inging on MnDOT right-of-way with the baseball field,backstop,and
bench. Also there appears to be like a chain link fe,nce that is on MnDOT right-of-way.
Any questions or concerns on these issues should be directed to John Isa�kson(651-234
7571)Assistant Right-of-Way Engineer.
Perni�ts:
TH i00 is a controlled access facility,therefore any impacts should be very limited. For
the proposed work impacting MaDOT right-of-way,a permit will be required. Permit
forms are available from MnDOT's utility website at http://www.do�state.mn.us/utilifi�
Please include one 11 x 17 plan set and one fu11 size plan set wit1�each pennit
application. Please direct any questions regarding permit requirements to Buck Craig
(651-234-7911)of MnDOT's Metro Peimits Section.
Review Subrnitlal Options:
Mn/DOT's goal is to complete the review of plans within 30 days. Submittals sent in
electronically can usually be turned around faster. There are four submittal options.
Please submit either:
1. One(I)ele�tronic pdf.version of the plans. Mn/DOT can accept the plaas via
e-mail at metrodevreviews.do a,staLe.mn.us.provided that each separate e-
mail is under 20 megabytes.
2. Three(3)sets of full size plans. Although submitting seven sets of full size
plans will expedite the review prr�cess. Plans can be sent to;
Mn/DOT—Metro District Plamning Section
Developmeirt Reviews Coordinator
1 S00 West County Road B-2
Roseville,NiN 55113
3. One(1)compact disk.
4. Plans r,an also be submitted to MntDOT's External FT'P Site. Please send
files to• :// 2.dot. .mn.us! ub/inco ' etroWa
Internet Fa�plor�r doesn't work using ftp so please use an FTP Client or 3•our
w�ao�-��io�(My co���. Also,please send a note to
metrodevreviews.dotC�a state,��indicating that the plans have been
submit�ed on the FTP site.
If you have any questions concerning this review please feel fi�ee to contact me at(651)
234-7794.
Sincerely,
Tod Shermea
Planning Supervisor
Copy sent via�Mail:
Buck Craig,Permits
Nanc3•racobson,Design
Hailu Shelci�r,Water Resources
Dale Matti,Right-of-Way
Paul Saint John,Right-of-Way
John Isackson,Right-of-Way
R;annankutty Kamankutt3,Area F�a,ginoez
Chad Erickson,Traffic
Russell Owen,Metropolitan Council
Mark Grimes,Cit�of Golden Valley 'mes ,�roldenvalleymn.go�
ORDINANCE NO. 509, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Amendment to Final Plan of Development
Meadowbrook School 3rd Addition, P.U.D. No. 90, Amendment 3
Hopkins Public Schools, ISD #270, Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, and Section 11.55, by approving the Final Plan of
Development for Planned Unit Development (P.U.D.) 90, Amendment 3, thereby
allowing the applicant to construct an interconnection addition between the existing
facility and the adjacent facility located at 5400 Glenwood Avenue. The interconnection
will consist of finro additional classrooms, storage space and approximately 50 feet of
"tunnel" corridor for a total expansion of 4,600 square feet.
This PUD is subject to all of the terms of the permit to be issued including, but
not limited to the following specific conditions:
1. The plans prepared by SGN/Wendel, dated August 28, 2013, submitted with the
application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief
John Crelly to Mark Grimes, Community Development Director dated August 5, 2013,
shall become part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff
Oliver to Mark Grimes, Community Development Director, dated October 10, 2013,
shall become a part of this approval.
4. All signs on the property shall meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
In addition the Council makes the following findings pursuant to City Code
Section 11.55, Subd. 6(Q):
1. The PUD Plan is tailored to the specific characteristics of the site and achieves a
higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. The PUD Plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands and open waters.
3. The PUD Plan includes efficient and effective use (which includes preservation) of
the land.
4. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. The PUD Plan is consistent with preserving and improving the general health, safety
and general welfare of the people of the City.
6. The PUD Plan meets the PUD Intent and Purpose provision and all other PUD
ordinance provisions.
Section 2. The tract of land affected by this ordinance is legally described as
follows:
5430 Glenwood Avenue: Lot 2, Block 1, Meadowbrook School P.U.D. No. 90
5400 Glenwood Avenue: Lot 1, Block 1, Meadowbrook School Addition
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99
entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 6th day of November, 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
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Planning Department
763-593-8095/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: November 12, 2013
Agenda Item
4. D. Public Hearing- Ordinance#510- Rezoning from Institutional Zoning District (I-3)to
Institutional Zoning District (I-1) - 5400 Glenwood Avenue North - Hopkins Public Schools, ISD
#270, Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
As a component of the incorporation of the 5400 Glenwood Avenue North building into the
Meadowbrook Elementary School site,the property must be rezoned from Institutional (I-3)to
Institutional (I-1). The I-3 Institutional Zoning District allows rest homes, sanitariums, nursing
homes, clinics and other associated uses.The I-1 Institutional Zoning District allows churches and
schools.
Both the existing school building and the 5400 Glenwood Avenue building site are designated as
"Institutional" on the General Land Use Plan Map.
Attachments
• Location Map (1 page)
• Planning Commission Meeting Minutes dated October 14, 2013 (1 page)
• Memo to Planning Commission dated October 7, 2013 (1 page)
• City Code, Section 11.46: Institutional Zoning District (6 pages)
• Official Zoning Map (1 page)
• Ordinance No. 510, Rezoning from Institutional Zoning District (I-3)to Institutional Zoning
District (I-1) - 5400 Glenwood Avenue North - Hopkins Public Schools, ISD#270, Applicant
(1 page)
Recommended Action
Motion to adopt Ordinance No. 510, Rezoning from Institutional Zoning District (I-3)to Institutional
Zoning District (I-1) -5400 Glenwood Avenue North - Hopkins Public Schools, ISD#270,Applicant.
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Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 8
ality Site Planning. The PUD pl is tailored to the spec' ' aracteristics of the
. site a chieves a higher quality site planning an sign than generally
expected u r conventional provi ons of the o, ' ance.
2. Preservation. 7 UD plan prese es an - otects substantial desirable portions of
the site's characteris open spa sensitive environmental features including
steep slopes, trees, scenic ' ws eeks, wetlands and open waters.
3. Efficient— Effective. The PU cludes efficient and effective use (which
includes preservation) o e land.
4. Compatibility. The Plan results 'n de ment compatible with �d�acent uses
�..��
� and is consiste ith the Compreh sive Plan edevelopment��fans �i�d goals.
5. General H h. The PUD plan is co sistent with prese ' nd;im�roving tfie;
gener ealth, safety and general w Ifare of the people of th��; ��� `� " ��`�� �
6. Me � Requirements. The PUD plan eets the PUD Intent�nd Purpose �rQVision
d all other PUD ordinance provisions. `` `°'
,
6. Informal Public Hearing — Property Rezoning:.-;5400 Glenwoadf Avenue —
Meadowbrook School —Z008-03 ` ;,
Applicant: Hopkins Public Schools
Address: 5400 Glenwood Avenue��� ':. � � �
;. �:
Purpose: To accommodate the �on�fr�������interconnection addition between
#he existing fa��lit�i��nd fili�z adjacent facility located at 5430 �
Glenwood A�enue ��;part'bf Amendment#3 to PUD #90.
Hogeboom explained that:the i-e�pnin��of the Crisis Nursery property at 5400 Glenwood
Avenue from Institutionaf�l-3 (rest°�horri��,�sanitariums, nursing homes, clinics) to
Institutional I-1 (churches and �chools) is`a necessity for the property to be incorporated
into the Meadowbrobk��hool'P�UD.
r,.
Kluchka openetfi the p���l���hea�i�g. Seeing and hearing no one wishing to comment,
Kluchka closed the;publi�;hearing.
�� �� , ,£, y4k
;;: .�
MOVEI�����r C���, se��or�tled by Boudreau-Landis and motion carried unanimously to
recommen� �pproval of rezoning the property at 5400 Glenwood Avenue from �
Ins#itiational I=3;#o Institutional I-1.
�� 7. In�orm�l�Public Hearin — Final Plan Review— Planned Unit Development
( — Room and Bo d PUD #79, Amendment#4
Applicant: m and B ard
Address: 4600 Olso rial Highway
Purpose: T ocate t eir ou sales into the existing warehouse, demolish
the existing utlet buildi for the construction of parking and
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. �� a �ng Department
763-593-8095/763-593-8109(fax)
Date: October 7, 2013
To: Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informal Public Hearing—Rezoning Petition—5400 Glenwood Ave. No.
Hopkins Public Schools District No. 270, Applicant
Background
As a component of the incorporation of the 5400 Glenwood Avenue building into the
Meadowbrook Elementary School site, the building must be rezoned from I-3 Institutional to I-1
Institutional. The I-3 Institutional Zoning District allows clinics and other associated uses. The I-1
Institutional Zoning District allows schools.
Both the existing school building and the 5400 Glenwood Avenue building site are designated as
"Institutional" on the General Land Use Plan Map. -
Recommendation
Staff recommends approval of the Rezoning Petition, rezoning 5400 Glenwood Ave. No. from
"Institutional (I-3)"to "Institutianal (I-1)" in order to accommodate future school expansion
outlined in Amendment#3 ta PUD#90.
Attachments
Location Map (1 pagej
City Code, Section 11.46: Institutional Zoning District (6 pages)
Zoning Map (1 page)
§ 11.46
Section 11.46: Institutional Zoning District
Subdivision 1. Purpose
The purpose of the Institutional Zoning District is to establish areas where both
public and private institutional uses such as schools, hospitals, parks, golf courses,
nursing homes and public buildings may be located.
Subdivision 2. District Established
Properties shall be established within the Institutional Zoning District in the manner
provided for in Section 11.90, Subdivision 3 of this Chapter, and when thus
established shall be incorporated in this Section 11.46, Subdivision 2 by an
ordinance which makes cross-reference to this Section 11.46 and which shall
become a part hereof and of Section 11.10, Subdivision 2 thereof, as fully as if set
forth herein. In addition the Institutional Zoning Districts thus established, and/or
any subsequent changes to the same which shall be made and estabtished in a
similar manner, shall be reflected in the official zoning map of the City as provided
in Section 11.11 of this Chapter.
*Subdivision 3. Uses Permitted
A. The following uses shall be permitted in the I-1 Institutional Zoning Sub-
District:
1. Churches
2. Schools, public and parochial, excepting colleges, seminaries and ather
institutes of higher education
Source: Ordinance No. 567
Effective Date: 5-28-82
3. Essential Services - Class I
Source: Ordinance No. 80, 2nd Series
Effective Date: 11-28-91
4. Seasonal Farm Produce Sales
Source: Ordinance No. 127, 2nd Series
Effective Date: 4-27-95
B. The following uses shall be permitted in the I-2 Institutional Zoning Sub-
District:
1. Public and private libraries
2. Museums
Golden Valley City Code Page 1 of 6
§ 11.46
3. Colleges, seminaries and other institutes of higher education
Source: Ordinance No. 567
Effective Date: 5-28-82
4. Essential Services - Class I
Source: Ordinance No. 80, 2nd Series
Effective Date: 11-28-91
C. The following uses shall be permitted in the I-3 Institutianal Zoning Sub-
District:
1. Rest homes, sanitariums, nursing homes, clinics and other buildings
incidental to the operation thereof
Source: Ordinance No. 567
Effective Date: 5-28-82
2. Essential Services - Class I
Source: Ordinance No. S0, 2nd Series
Effective Date: 11-28-91
D. The following uses shall be permitted in the I-4 Institutional Zoning Sub-
District:
1. Golf courses, country clubs and polo fields, excepting those carried on as
a business such as miniature golf courses
2. Parks, playgrounds, City offices, fire stations, and other lands incidental to
the operation of the City
Source: Ordinance No. 567
Effective Date: 5-28-82
3. Essential Services - Class I
Source: Ordinance No. 80, 2nd Series
Effective Date: 11-28-91
E. The following uses shall be permitted in the I-5 Institutional zoning Sub-
District:
1. Cemeteries
Source: Ordinance No. 567
Effective Date: 5-28-82
2. Essentia� Services - Class I
Source: Ordinance Na 80, 2nd Series
Effective Date: 11-28-91
*Subdivision 4. Conditional Uses
The following uses may be allowed in the following Institutional Zoning Sub-
Districts when approved by the Council in accordance with the provisions of this
Chapter:
Golden Valley Crty Code Page 2 of 6
§ 11.46
A. Congregate Housing. Housing for the elderly, providing at least one (1)
prepared meal per day, in a common dining room. Such housing may also
provide certain medical and social services over and above what might be
provided in a standard elderly apartment complex. Congregate housing may
be allawed as a Conditional Use only within the I-3 Institutional Zoning Sub-
District.
B. Elderly Housing. Housing (either subsidized or unsubsidized) specifically
designed and built for occupancy by elder persons in much the same way
that standard rnulti-family dwellings might be built and managed, but not
providing the same services as congregate housing, may be allowed as a
Conditivnal Use only within the I-3 Institutional Zoning Sub-District.
C. Hospitals and out-patient surgical facilities may be allowed as a Conditional
Use only within the I-3 Institutional Zoning Sub-District.
D. Lodge hails and private clubs may be allowed as a Conditional Use only
within the I-3 Institutional zoning Sub-District.
Source: Ordinance No. 567
Effective Date: 5-28-82
E. Residential facilities only within the I-3 Institutional Zoning Sub-District,
Source: Ordinance No. 653
Effective Date: 4-12-85
F. Child day-care facilities may also be permitted as a Conditional Use within
the I-1, I-2, I-3 and/or I-4 Institutional Zoning Sub-Districts.
Source: Ordinance No. 567
Effective Date: 5-28-82
G. Heliports, as herein defined.
H. Such other uses which, in the opinion of the Council, are reasonably
compatible with the uses specifically described in Subdivision 3, above, may
be permitted as a Conditional Use in any of the four Institutional Zoning Sub-
Districts set forth above.
Source: Ordinance No. 643
Effective Date: 11-16-84
I. Adult Day Care Centers shall be permitted as a Conditional Use within the I-
1, I-2, I-3 and/or I-4 Institutianal Sub-Districts.
Source: Ordinance No. 264, 2nd Series
Effective Date: 12-13-01
Golden Valley City Code Page 3 of 6
§ 11.46
*Subdivision 5. Height
No building or structure other than water tanks, water tank towers and lighting
fixtures, shall be erected to exceed three (3) stories in height in the Institutional
Zoning District. Church spires, belfries, chimneys and architectural finials may be
permitted to exceed the maximum provisions of this Section when erected in
accordance with this Chapter.
Source: Ordinance No. 609
Effective Date: 11-11-83
*Subdivision 6. Use of Land
For the purpose of maintaining the character of this Zoning District, no buildings or
structures shall occupy more than twenty-five percent (25%) of the area of the lot
or premises.
Source: Ordinance No. 567
Effective Date: 5-28-82
*Subdivision 7. Yard Requirements
Side and rear yards in the Institutional Zoning District shall not be less than fifty
(50) feet in width and depth, of which at least twenty-five (25) feet adjacent to the
property line shall be landscaped and maintained as a buffer zone.
Source: Ordinance No. 609
Effective Date: 11-I1-83
*Subdivision 8. Front Yards
No building or structure in an Institutional Zoning District shall be located less than
thirty-five (35) feet from the property line abutting a public street. All portions of a
parcel of land abutting a public street shall be regarded as front yards. All front
yards shall be planted, and landscaped, and shall contain no off-street parking.
Source: Ordinance No. 567
Effective Date: 5-28-82
*Subdivision 9. Accessory Uses
The following are permitted accessory uses in this Zoning District:
A. Essential Services - Class I
B. Accessory Structures. The following regulations and setbacks shall be
required for accessory structures in this Zoning District:
1. Location. A Detached accessory structure shall be located completely to
the rear of the principal structure, unless it is built with frast footings. In
that case, an accessory structure may be built no closer to the front
setback as the principal structure. If an addition is built on to an existing
principal structure that would create a situation where an existing garage
or accessory structure would not be completely to the rear of the addition
to the principal structure, the addition to the principal structure may be
built and the existing garage or accessory structure may remain and be
Golden Valley City Code Page 4 of 6
§ 11.46
considered conforming as long as there is at least ten (10) feet of
separation between the existing principal structure with the addition and
the existing garage or accessory structure. Additions may be made to the
existing garage or accessory structure as long as the ten (10) feet of
separation can be met.
2. Front setback. Accessory structures shall be located no less than the
required setback for this Zoning District from the front property line along
a street right-of-way line.
3. Side and rear setbacks. Accessory structures shal{ be located no less than
the required setback for principal structur�s in this Zoning District from a
side or rear yard property line.
4. Separation between structures. Accessory structures shall be Iocated no
less than ten (10) feet from any principal structure and from any other
accessory structure.
5. Alley setback. Accessory structures shall be located no less than ten (10)
feet from an alley.
6. Height limitations. No accessory structure shall be erected in this Zoning
District to exceed a height of one (1) story. One (1) story may not exceed
ten (10) feet from the flaor to the top plate. Attic space in accessory
structures shall be used only for storage and/or utility space.
7. Cornices and eaves. Cornices and eaves may not project more than thirty
(30) inches into a required setback.
8. Number and Size of accessory structures. Only one (1) accessory
structure shall be allowed on each property and no accessory structure
shall be larger in size than the principal structure. In no case shall an
accessory structure be greater than one thousand (1000) square feet or
less than one hundred-twenty (120) square feet in area. Accessory
structures include storage buildings, detached sheds, greenhouses,
gazebos and other shelters. Accessory structures not used solely for
storage and related activities sha11 have open sides from floor to ceiling,
except that they may have railings and temporary screening (used only
on two (2) sides at a time), all constructed in accordance with the building
code.
9. Design. All accessory structures constructed after the construction of the
principal structure must be designed and constructed of similar materials
as determined by the City Manager or his designee.
10. Building Permits. All accessory structures located in this Zoning District
require a building permit.
Golden Valley City Code Page 5 of 6
§ 11.46
11. Parking structures and garages. In this Zoning District, parking structures
and garages shalt not be considered accessory structures if they are used
to meet the required number of parking spaces.
Source: Ordinance No. 344, 2nd Series
Effective Dare: 05-25-06
*Renumbering Source (Subd. 3-9):
Ordinance 346, Znd Series
Effective Date: 7-1-06
Golden Valley City Code Page 6 af 6
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ORDINANCE NO. 510, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Rezoning from Institutional Zoning District (I-3) to Institutional Zoning District (I-1)
5400 Glenwood Avenue North
Hopkins Public Schools, ISD #270, Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, by changing the zoning designation of a certain tract of
land at 5400 Glenwood Avenue North from Institutional Zoning District (I-3) to Institutional
Zoning District (I-1)
Section 2. The tracts of land affected by this ordinance are legally described as:
Lot 1, Block 1 Meadowbrook School Addition
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Section 11.99
entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 6th day of November, 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
GZ��1 C��
� Planning Department
763-593-8095/763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: November 12, 2013
Agenda Item
4. E. Public Hearing- Ordinance#511 -Approval of Amendment to Final Plan of Development-
Room & Board - PUD#79-Amendment#4- Room & Board, Inc., Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
Room & Board Inc., 4600 Olson Memorial Highway, is seeking to amend Planned Unit Development
(PUD) Permit No. 79 to allow for the relocation of the Outlet Sales operation,the demolition of the
outlet building and the construction of a second floor on the existing warehouse.The Outlet Sales
operation will relocate to the existing warehouse and the current Outlet Sales building will be
replaced by parking.
PUD No. 79 was established in 1998, and allowed the use of three buildings on one site. The first
PUD amendment was granted in 1999 to allow an office and warehouse addition.The second PUD
amendment was approved in 2004 to allow for the acquisition of land in the northeast corner of
the site for additional parking, and the third PUD amendment was granted in 2006 to allow for the
conversion of approximately 8,500 square feet of warehouse space into office space.
City Code establishes standards for PUDs, which are laid out in the staff report to the Planning
Commission. In addition, City Code Section 11.55, Subd. 6(Qj establishes findings that must be
made by the City when creating a PUD. These findings included in the City Council's recommended
action are as follows:
1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality
of site planning and design than generally expected under conventional provisions of the
ordinance.
2. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) of the land.
4. The PUD Plan results in development compatible with adjacent uses and is consistent with
the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety and
general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance
provisions.
And staff recommends approval of the Final Plan subject to the following conditions:
1. The plans prepared by Fortier&Associates, Inc. dated September 13, 2013 submitted with the
application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly to Mark Grimes, Community Development Director dated July 26, 2013, shall become
part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to
Mark Grimes, Community Development Director dated August 7, 2013, shall become part of
this approval.
4. All signs on the property must meet the requirements of the City's Sign Code.
5. This approval is subject to all other state,federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
• Location Map (1 page)
• Planning Commission Meeting Minutes dated October 14, 2013 (4 pages)
• Memo to Planning Commission dated October 7, 2013 (3 pages)
• Memo from Deputy Fire Chief John Crelly dated July 26, 2013 (1 page)
• Memo from City Engineer Jeff Oliver dated October 10, 2013 (11 pages)
• Applicant's Narrative/Supplemental Information (5 pages)
• Ordinance#511, Approval of Amendment to Final Plan of Development, Room & Board, PUD
No.79, Amendment 4, Room & Board Inc., Applicant (2 pages)
• Site Plans (13 pages)
Recommended Action
Motion to adopt Ordinance No. 511, Approval of Amendment to Final Plan of Development, Room
& Board, PUD No. 79, Amendment 4, Room & Board, Inc., Applicant.
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— !,` 9
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 8
1. Quality Site Planning. The PUD plan tailored to the specific characteristics of the
site and achieves a higher quality of ite planning and design than generally
xpected under conventional provisi ns of the ordinance.
2. P servation. The PUD plan preserv s and protects substantial desirable p ons of
the 'te's characteristics, open spac and sensitive environmental featur including
steep lopes, trees, scenic views, c eks, wetlands and open waters.
3. Efficien Effective. The PUD plan i cludes efficient and effective e (which
includes p servation) of the land.
�. Compatibilit The PUD Plan result in development compa � e with �l}a�ent uses
and is consist t with the Compreh nsive Plan and rede opmen�;p�ans a�l goals.
5. General Health. e PUD plan is c nsistent with pres ing an� irn��oving tf����
general health, saf and general � elfare of the pe le of th�';�'ity :.;; ';
6. Meets Requirements. he PUD pla meets the P Intent���id Purpose p�Q�ision
and all other PUD ordin ce provis ns. ` �' �
��. E ,
6. Informal Public Hearing Pro erty ezonmg �- 5400m�Glenwo�d'Avenue —
Meadowbrook School —Z 8 03
Applicant: Hopkins Public Sc s
Address: 5400 Glenwo A nue
Purpose: To acco odate,t e �ons�ruc n interconnection addition between
� the ex' ing fac�l�ty ���nd the adjac����t facility located at 543p
Gle ood Av�;nue as;part of_Amen ent#3 to PUD #90.
��
�� �
Hogeboom explain that:tl�e re�on�r�` ;�of the Crisis Nurse roperty at 5400 Glenwood
t
Avenue from Insti tional 1 � (res#�ho s, sanitariums, nursin omes, clinics) to
Institutional I-1 urches and_s�hools is`a necessity for the pro erty to be incorporated
into the Mea wbrook;S�hool �'l�D.
�
�_�.
Kluchka ened;#he pi�b�4G��earing. S ing and hearing no one wishin o comment,
Kluchk cl�sed the �ublr� hearing.
�
� .
MO ED=by �era, s��or��ed by Boudre u-Landis and motion carried unanimously to
re ;omme�d, �pp'��val of rezoning the operty at 5400 Glenwood Avenue from
I sti`tutional ��ito �iistitutional I-1.
�ryY
`4
7. Inft�rma� Public Hearing — Final Plan Review— Planned Unit Development
(PUD) — Room and Board PUD #79, Amendment#4
Applicant: Room and Board
Address: 4600 Olson Memorial Highway
Purpose: To relocate their outlet sales into the existing warehouse, demolish
the existing outlet building for the construction of parking and
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 9
construct a second floor in the existing warehouse to be used as
office space.
Hogeboom stated that this proposal is the Final Plan review phase of the applicant's
PUD amendment proposal. He explained that the proposed PUD amendment would
allow the applicant to relocate their outlet sales into the existing warehouse, demolish
the existing outlet building for the construction of parking and construct a second floor in
the existing warehouse to be used as office space. He added that the City Council
approved the Preliminary PUD plan at their September 3 meeting. At tha�;�rt����ting a
neighboring property owner expressed concern about traffic. ����'� ����E�
?3i., ,:i;t,
ix t.£:
Segelbaum asked if the neighbor's concern was weekday or wee�C�nd tr�ff��. �:
Hogeboom said the eoncern was the traffic with outlet sales or�.vireeke��ds. 5�;���b'aum
questioned why the traffic study was conducted on a Wedne�day..Griiiies sta�e`d that
there were a number of concerns and that the neighbor's con�erns��ere rr�dstly �
regarding weekday traffic. He said he feels the issues were ad��essed;in the traffic
study report. Kluchka asked if the concerns have been alleviated=.,;Waldhauser stated
that the concerns were the infrequency of the traffi��light�change�,�n Highway 55.
Daryl Fortier, Fortier Architects, representingz�the Applicant, �xplained the changes in
the plans since the preliminary plan review.` HE Sta'�ed tha�tkie biggest change has been
that they are not going to proceed with�tfie addit�onal parking spaces on the northeast
corner, which adjusts the tress preservatio� ��an�`aU��vjng them to keep more trees and
decrease the density of the proje�t •B'a��r a�ked if the proposed changes will affect
snow storage. Fortier said no.
Kluchka opened the publ�c`hearing
� �,
Stuart Rubin, Statesg�Vlanufact�ri�ng, said�he was the neighbor who spoke at the City
Council meeting He��tat��!=that:�ne of his concerns is traffic and the other is the water
run-off. He saicl��e has�'t�h�ar� �i�'yth�ing to alleviate his concerns. He said Room &
Board is adding��1�� ernployees`�and that his employees are already backed up at the
stop lights��pw, He����id t�aey've had issues will run-off and now there will be a loss of
6,000 squar� #��et Qf�ervious surface which isn't going to improve the run-off situation.
He said fi�; woul�f like�assurances that this project isn't going to make anything worse
and,=if it does he'vir�nts to know what he can do.
Waldhauser sufggested that Mr. Rubin read the traffic report and the City Engineer's
staff repott`'Rubin said he wants it on record that he has concerns about the traffic and
run-off issues. Waldhauser noted that Room & Board offered to do a joint analysis of the
run-off concerns. Rubin said he doesn't want to pay for a study for something Room &
Board is doing.
Kluchka asked Grimes for a better summary of the traffic and run-off issues. Grimes
referred to the City Engineer's memo where it talks about steps the City will take to
address the run-off issues and in terms of traffic, it appears there are some issues but
adding more traffic controls is not the solution. He stated that the City will continue to
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 10
monitor the situation. Kluchka questioned if the streets are operating at a sufficient level
and that adding to the traffic won't run the capacity. Grimes said that is correct.
Eric Eckman, Public Works Specialist, explained that Room & Board did some
improvements in 1999 and States Manufacturing has said that those improvements
caused water run-off issues. He said the City understands that the issue was addressed
by Room & Board approximately 10 years ago with an earthen berm and a retaining
wall adjacent to States Manufacturing that seems to be working. He said that States
Manufacturing still has concerns about drainage and that Room & Boarda�;���offered to
do a number of things including excavating and maintenance of the e���ting sf��mwater �
pond. � � � ���
�,
i#xk x�
FE ''� .;..� 4 {�g�.
Waldhauser asked if stormwater pond maintenance is an ongping thing� Eckr��t��said
yes. Boudreau-Landis asked if there is a recommended intervaf�f.or �iaintenance.
Eckman said they should be inspected annually. Waldhauser'�sket��if this�ptoposal is
an opportuni#y #o get a maintenance agreement from the;appli�ant. E��c�ri��n said yes
and explained that the staff report from the City En��nee�becom�s a part of the PUD
Permit. Baker asked if the items being discussed�i�v�ll��c�d�'�ess'�he v�ieighbor's concerns.
Eckman said the items addressed should help w��h the ner�hbor's concerns but the
drainage issues can't be completely predict�� Hes�added tl�t�t i# is positive that the
proposed addition isn't adjacent to the slo����`so��h�t;�,will be,�no additional volume
flowing toward the north. Baker asked i�'x�here is'sa thresli�ci��d that triggers the dredging of
a pond. Eckman said yes.�Kluchka qt��stiot���l�tl�ie�b��t way for the neighbor to
understand. Eckman said staff knows that �ta,#es Manufacturing has some legitimate
concerns and suggested they co�tact staiff for t�chnical support and advice. �
) "
Segelbaum asked if the City will�r�=�onitt�r the parking situation. Grimes said yes and
added that Room & Boarcl.has done a gbod job managing their parking demand.
���� �
MOVED by Waldhau�erk���con�i�d by Segelbaum and motion carried unanimously to
recommend approval��f th�e�F��naf�°Plan for Room & Board PUD #79, Amendment 4,
subject to the foll�;wing �o�ditions and findings:
;� :
}Se p .
r
Conditions. '; � �
—�.
1. The plans st�bmitted�nrith #he application, dated September 13, 2013, shall become a
part of ffiis,approval.
2. Thg recommen�ations and requirements outlined in the memo from Deputy Fire Chief
John �relly;;�o Mark Grimes, Community Development Director dated July 26, 2013,
shall b'e�oi�e part of this approvaL
3. The recommendations and requirements outlined in the memo from City Engineer Jeff
Oliver to Mark Grimes, Community Development Director dated October 10, 2013,
shall become part of this approval.
4. All signs on the property must meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, reguiations, or
laws with authority over this development.
Findinqs:
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 11
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the
site and achieves a higher quality of site planning and design than generally
expected under conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of
the site's characteristics, open space and sensitive environmental features including
steep slopes, trees, scenic views, creeks, wetlands and open waters.
3. Efficient— Effective. The PUD plan includes efficient and effective use (which
includes preservation) of the land.
4. Compatibility. The PUD Plan results in development compatible with ��Il��ent uses
and is consistent with the Comprehensive Plan and redevelopmer��'p�ans a'��! goals.
5. General Health. The PUD plan is consistent with preserving an��ir���oving tH��
general health, safety and general welfare of the people of tl��;�ity. �� z ;�
6. Meets Requirements. The PUD plan meets the PUD Intent,��id �Pur�ose�ro�sion
and all other PUD ordinance provisions.
Informal Public Hearing — reliminary Plan Review=�Qlan�n��i�Unit
Development (PUD� — Ten nt Company PUD��1�14 �� ��
pplicant: Tennant Comp y
Ad � ss: 701 Lilac Drive orth x;���� ��� ��
Purpose. To ailow the ap li��nt to,conso���l��e its multiple properties into one
parcel to enabl. int�r-cam�aus connections.
Commissioner Segel um recused himself.
� `
� Hogeboom referred to a s���� plan;aa d not�d that T , ant Company located at the
northwest corner of t�e Hig �y� 10 /Highway mtersection is requesting a PUD to allow
the consolidation of��tultip�le p ��sert s into � parcel to enable inter-campus
connections. �_ � a� ���`
,�, � �,
�# } ``�
�: r
�,
He stated.,�k�at Teni���t Ct�mpany , � nufactures indoor and outdoor environmental
cleaning,solt�tic�s.a�i� specialt , oo � oatings and that Golden Valley is considered #heir
North Arrierica�l� �eadq�u�rter :'�He e � I �'� ed that Tennant Company has acquired several �
adjacent properfi�;s,and h ��hired a an � g consultant to create a master plan fo�r its
facifify, entitied "One C pus." The fi st ph e of the One Campus plans seeks to create
pedestrian and,road y connections ithin t site. Driveways and sidewalks cannot
cross proper�y`lin unless the prope� y is part �� a PUD. He stated that Tennant
Company has immediate plans to onstruct n buildings or demolish existing
buildings an at any future site wor will require a amendment to the PUD.
Kluchk tated that one of the require ents in the PUD rdinance language refers to
quali site planning and asked how q ality site planning i efined. Hogeboom stated that
thi ituation is unique because the a plicant is not starting 'th a blank slate. They are
t ing existing conditions and trying to fit them into the City's quirements. He stated that
uality site planning considers how the roads work, the building materials used, how the
CZ��' C)�
C�����
�
��. �.'� Planning Department
763-593-8095/763-593-8109(fax}
Date: October 7, 2013
To: Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informal Public Hearing- Final PUD Plan—Room and Board
PUD No. 79—Amendment#4—Room & Board, Inc., Applicant
Background and Description of Proposal
Room & Board Inc., 4600 Olson Memorial Highway, is seeking to amend Planned Unit Development
(PUD) Permit No. 79 to allow for the relocation of the Outlet Sales operation,the demolition of the
outlet building and the construction of a second floor on the existing warehouse. The Outlet Sales
operation will relocate to the existing warehouse and the current Outlet Sales building will be
replaced by parking.
PUD No. 79 was established in 1998, and allowed the use of three buildings on one site, The first
PUD amendment was granted in 1999 to allow an office and warehouse addition. The second PUD
amendment was approved in 20Q4 to allow for the acquisition of land in the northeast corner of
the site far additional parking, and the third PUD amendment was granted in 2006 to allow for the
conversion of approximately 8,500 square feet of warehouse space into office space.
The property is guided for long-term industrial land use in the City's Comprehensive Plan, and is
part of the Industrial Zoning District. No land use or zoning changes would be required for this
proposal. The total PUD site is 13.07 acres in size and is bounded by Olson Memorial Highway to
the south, a railroad to the north, industrial buildings to the west and a railroad to the east. The
property owner to the west raised concern about potential traffic and stormwater runoff issues
associated with this PUD amendment request. These issues are addressed in the staff report from
the Public Works Department.
lustification for Consideration as a PUD
Section 11.55 of City Code states that the PUD process is an optional method of regulating land use in
order to permit flexibility in uses allowed, setbacks, height, parking requirements and number of
buildings on a lot. Staff has determined that this application qualifies as a PUD because it achieves the
following standards established in City Cade:
• Achieves a high quality of site planning, design, landscaping, and building materials which
are compatible with the existing and planned land uses.
• Encourages preservation and protection of desirable site characteristics and open space and
protection of sensitive environmental features including steep slopes, trees, scenic views,
water ways, wetlands and lakes.
• Encourages creativity and flexibility in land development.
� Encourage efficient and effective use of land, open space, streets, utilities and other public
facilities.
• Allow mixing land uses and assembly and development of land to form larger parcels.
• Encourage development in transitional areas which achieve compatibility with all adjacent
and nearby land uses.
• Achieve development consistent with the Comprehensive Plan.
• Achieve development consistent with the City's redevelopment plans and goals.
In order to be approved as a PUD, the City must be able to make the following findings:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and
achieves a higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantia) desirable portions of the
site's characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands and open waters.
3. Efficient—Effective. The PUD plan includes efficient and effective use (which includes
preservation)of the land.
4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. General Health. The PUD plan is consistent with preserving and improving the general
health, safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all
other PUD ordinance provisions.
Recommendation
Staff recommends approval of the Final Plan for Room and Board PUD No. 79, Amendment No. 4,
subject to the following conditions of approval:
1. The plans submitted with the application, dated September 13, 2013, shall become a part af
this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Cretly to Mark Grimes, Community Development Director dated luly 26, 2013, shall become
part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to
Mark Grimes, Community Development Director dated October 10, 2013, shall become part of
this approval.
4. All signs on the property must meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
Location Map (1 page)
Memo from Deputy Fire Chief John Crelly dated July 26, 2013 (1 page)
Memo from City Engineer Jeff Oliver dated October 10, 2013 (11 pages)
Applicant's Narrative/Supplemental Information (5 pages)
Site Plans (13 pages)
t*1��� ���£
M, a
����� ��� � � �
�+�. � ��ire Department
763-593-8p79 / 763-593-8Q98 {fax)
Date: July 26, 2013
To: Mark Grimes, Director of Planning& Zoning
From: John Crelly, Deputy Chief
Subject: PUD Amendment—Room & Board Project
The Golden Valley Fire Department has reviewed original PUD Amendment#4 submitted back on
May 9th, 2013 and reviewed the additional information that was submitted on July 12, 2013 to
complete the original submittaL
The drawings submitted do not detail two areas of concern for the Fire Department. As with the
previous PUD amendments for this site, the Fire Department will need to review and approve the
following:
1) A review of the road access up to the building and around the building. As we have done in the
past, we need to review the site, determine where fire lanes shall be established and to have
the established fire lanes properly identified with approved signage.
2) A review of the public and private water system to the site and the building. This review would
include looking at current location of fire hydrants, wall fire hydrants and the location and
routing of the water mains.
3) With the remodel /conversion of the warehouse into a two story office area, consideration will
need to be given to the decommissioning of the smoke removal system and a review of the fire
suppression systems.
If you have any questions, please contact me at 763-593-8065 or by e-mail,
jcrell�r� og Idenvallev,mn.�ov
C���r C1� ,,., .
�����
�
�Tt'�, �.'� , Public Works Department
763-593-8030/763-593-3988(fax)
Date: October 10, 2013
To: Mark Grimes, Director of Community Development
!oe Hogeboom, City Planner
From: 1eff Oliver, PE, City Engineer
1oe Fox, Water Resources Engineer
Eric Eckman, Public Works Specialist
Subject: Room and Board PUD 3rd Amendment
Public Works staff has reviewed the final plans for the proposed Room and Board PUD 3ra
Amendment, located at the Room and Board facilities at 4600 Olson Memorial Highway.
The proposed PUD amendment consists of demolition of an existing building and construction
of a surface parking lot in the southwest portion of the site. This memorandum discusses issues
identified during the Public Works review that must be addressed, prior to the issuance of
permits. The comments contained within this review are based on the plans submitted to the
City on July 12, 2013, and revised September 13, 2013.
Site Plan:
This PUD amendment proposes the removal of the existing outlet sales building located in the
southwest corner of Room and Board's campus. The outlet sales function will be relocated to the
existing warehouse building onsite. A second story is planned above the existing warehouse
building for future office use. This would permit the addition of approximately 168 employees
at build-out.
The plans submitted call for the extension of the existing parking lot into the space now occupied
by the outlet sales building. The entrance to the west parking lot will remain in its present
location. The owner or contractor will be required to obtain a Right-of-Way Management Permit
for the construction of the new driveway apron,the storm sewer work within the Olson
Memorial Frontage Road, removal of the existing utility services, and all pavement restoration
associated with this work.
Because the PUD amendment is located adjacent to Trunk Highway 55, it is subject to the review
and comments of the Minnesota Department of Transportation.
G:\Developments-Private\Room&Board\PUD Amendment 2013\Memos\Final PUD Review_101013.doa 1
Traffic:
At its September 3, 2013 meeting, the City Council approved the preliminary PUD plans and
directed staff to look into the traffic concerns raised at the public hearing. The primary concern
brought forth at the meeting was the operation of the intersection of Schaper Road and Ottawa
Avenue as it functions currently and as it relates to the future addition of employees at the Room
and Board campus. Additional concerns relating to the operation of the intersection of Trunk
Highway 55 and Schaper Road were also discussed at the public hearing.
The City's Traffic Engineer reviewed site plans and conducted a field study to observe traffic
operations at the intersections of Schaper Road and Ottawa Avenue, and Trunk Highway 55 and
Schaper Road. The Traffic Engineer's report is attached to this memorandum for reference. The
report outlines observations made during the field review and provides recommendations for
consideration of the City and area businesses.
Based upon the Traffic Engineer's report, there appear to be no warrants for an al1-way stop sign
at Schaper Road and Ottawa Avenue; however, the City will continue to monitor this intersection
upon completion of Room and Board's phased construction projects. In addition, the City will
continue to wark with MnDOT to maintain or improve traffic flow and safety at the intersection
of Trunk Highway 55 and Schaper Road.
Utilities:
The building planned for removal is currently served by City sanitary sewer and water.These
services must be cut off as part of the building demolition and removed to the City mains within
the frontage road. The property owner must obtain City Sewer and Water Permits for this work,
prior to the start of work.
The proposed PUD amendment is subject to the City's Inflow and Infiltration Ordinance. The
property owner has completed an inspection of the primary building on site, but has not yet
received a Certificate of Compliance. In order to ensure compliance with the ordinance, the
property owner has entered into an Escrow Agreement with the City for 125%of the cost to
repair the sanitary sewer service at 4600 Olson and the removal of the service at 4680 Olson to
the City's main within the frontage road. The 4600 Olson Memorial Highway building must
become compliant before completion of this demolition and parking lot project.
Stormwater Mana�ement:
The southwest portion of the PUD is within the Sweeney Lake sub-district and the north and east
portions are within the Main Stem sub-district of the Bassett Creek watershed. Therefore,the
development is subject to the review and comments of the Bassett Creek Watershed
Management Commission (BCWMC) and is subject to its water quality and rate control
requirements. Because Sweeney Lake is listed as impaired by the Minnesota Pollution Control
Agency, the BCWMC review will include evaluation for compliance with the Sweeney Lake Total
Maximum Daily Load (TMDL) Implementation Plan.
G:\Developments-Private\Room&Board\PUD Amendment 2013\Memos\Final PUD Review_101013.docx z
The owner has proposed the construction of water quality measures with this project. Plans call
for a bio-retention basin located on the south end of the expanded parking lot. An environmental
manhole will be installed upstream of the filtration basin for pre-treatment. The bio-retention
basin design includes an under drainage system to allow filtration of stormwater runoff, prior to
discharge into the City storm sewer system. Storm sewer will be installed from the outlet of the
bio-filtration pond to connect to existing City storm sewer pipes within Olson Memorial Highway,
The City will own and maintain the section of new storm sewer under the curb line of the
frontage road and the Developer will own and maintain all storm sewer within the site, as well as
the portion of storm sewer perpendicular to the frontage road that is under the west curb line of
the driveway.
The owner will be required to enter into a Stormwater Treatment Facility Maintenance
Agreement for the proposed environmental manhole, bio-retention basin, and other stormwater
infrastructure owned by the property owner. This agreement will be drafted by the City and must
be signed prior to approval of the final PUD amendment.
The owner will also be required to obtain a City Stormwater Management Permit before
construction. Review and approval by the BCWMC must be completed before a City Stormwater
Management Permit is issued.
Draina�e and Runoff Concerns:
At its September 3, 2013 meeting, the City Council approved the preliminary PUD plans, with
the conditian that stormwater runoff concerns raised at the public hearing by States
Manufacturing be addressed, before cansideration of final PUD plans. The concerns brought
forth at the meeting focused on the drainage of the west parking lot and the potential far runoff
to travel down the slope between the Room and Board and States Manufacturing properties and
onto States' property.
States Manufacturing explained at the public hearing that it has had problems in the past with
runoff from Room and Board's west parking lot, erosion of the slope, and water inside the
building after heavy rains. Room and Board explained that many of the issues States
Manufacturing described were resolved approximately ten years ago by Room and Board with
the construction of an earthen berm and retaining wall intended to contain and hold stormwater
within the west parking lot, before discharging through its storm sewer system into the pond
located at the north end of the Room and Board site. Room and Board also stated that the work
proposed with this PUD amendment would not disturb or alter the area in question. At the public
hearing, Room and Board stated it was willing to work with States Manufacturing to address the
issues raised.
Following is a brief summary of the work between Room and Board and States Manufacturing, as
the City understands it, to address the runoff concerns raised at the public hearing:
1. Room and Board set up a meeting at States Manufacturing on September 9, 2013
with representatives from States Manufacturing, Room and Board, and the City.
G:\Developments-Private\Room&Board\PUD Amendment 2013\Memos\Final PUD Review_101013.docx 3
States Manufacturing stafF mentioned anecdotally that the improvements Room and
Soard made about ten years ago with construction of the retaining wall and berm seem to
be working, but that they still have concerns with surface water runoff and flooding at
their site, especially along the east side of their building. While onsite, City staff observed
that the hillslope, which is on States Manufacturing's property, and the building rooftop
are contributing runoff to the east side of the building. States Manufacturing asked the
group for potential solutions to the drainage issues onsite. City staff discussed a variety of
technical solutions that could be explored by States Manufacturing along the east side of
the building. Room and Board offered to obtain a proposal from a third party consultant
to assess the drainage and runoff concerns between the properties.
2. Room and Board obtained a proposal from Braun Intertec to assess the drainage and
runoff concerns and the stability of the slope between the properties. Room and Board
asked States Manufacturing to share in the cost of the analysis. States has decided not to
move forward with the drainage and slope analysis at this time.
3. Room and Board submitted plans and a narrative to the City describing the steps they
plan to take as part of this PUD amendment to improve drainage in the west parking lot.
These steps include:
a. Assessing and televising the existing storm sewer system which drains the west
parking lot to ensure the system is functioning.
b. Maintaining and excavating the existing stormwater pond which receives runoff
from the west parking lot. The survey and inspection were completed in
September, 2013 and maintenance of the pond will be scheduled soon.
c. Providing stormwater calculations showing the level of protection provided by the
retaining wall and earthen berm constructed approximately ten years ago. Room
and Board is in the process of obtaining this information and plans to submit it
before City Council consideration of the final PUD amendment. The City Engineer
reserves the right to require additional measures, if the calculations show
inadequate protection based upon modeled 100-year precipitation events.
Considering that the proposed project does not disturb soils immediately adjacent to the area of
concern, and that the contributing runoff volume is not anticipated to increase as a result of this
project, staff feels that the runoff concerns raised at the public hearing are being addressed to
the extent practicable given the scope of this project. Furthermore, staff recommends that States
Manufacturin�work with the City and BCWMC to explore options for improving drainage on
States property.
Tree Preservation and Landscape Plan:
This development is subject to the City's Tree Preservation Ordinance. Tree removals are shown
on the plans submitted.The City Forester has reviewed the plans and determined that a permit is
required for this work. A Landscape Plan has been provided with the final PUD plans. A financial
security in the amount of 125% of the estimated cost to furnish and install the materials must be
submitted to the City before issuance of permits.
G:\Developments-Private\Room&Board\PUD Amendmeni 2013\Memos\Final PUD Review_101013.docx 4
Summarv and Recommendations:
Public Works staff recommends approval of Room and Board PUD 3rd Amendment, subject to the
following conditions:
1. The property must become compliant with the Inflow and Infiltration Ordinance as
discussed within this review.
2. The owner will be required to enter into a Maintenance Agreement for maintenance of
the proposed environmental manhole, bio-retention basin, and other stormwater
infrastructure.
3. As proposed by the owner, the owner must maintain and excavate the existing
stormwater pond,to ensure it functions as designed.
4. As proposed by the owner,the owner must assess and televise the existing storm sewer
system which drains the west parking lot, to ensure the system is functioning as designed.
5. As proposed by the owner, the owner must provide stormwater calculations showing the
level of protection provided by the retaining wall and earthen berm constructed about
ten years ago.
6. A financial security in the amount of 125%of the estimated cost to furnish and install the
landscape materials must be submitted to the City before issuance of permits.
7. The Developer must obtain the appropriate permits from the City of Golden Valley for
work within the right-of-way, stormwater management, removal of sanitary sewer and
water services, tree preservation, demolition and removals, and any other permits that
may be required, prior to commencing work.
8. The plans are subject to the review of the BCWMC and Minnesota Department of
Transportation.
Approval is also subject to the comments of the City Attorney, other City staff, and other
agencies. Please feel free to call me if you have any questions regarding this matter.
C: Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Mitch Hoeft, Utility Engineer
Joe Fox, Water Resources Engineer
AI Lundstrom, Park Maintenance Supervisor and City Forester
Kelley Janes, Utilities Supervisor
Mark Kuhnly, Fire Chief
John Crelly, Deputy Fire Chief
Gary Johnson, Building Official
G:\pevelopments-Private\Room&Board\PUD Amendment 2013\Memos\Final PUD Review_101013.docx rj
/
�
SEH MEMORANDUM
TO: Jeannine Clancy,Director of Public Works
Jeff Oliver,PE,City Engineer
FROM: Mike Kotila,PE
Senior Transportation Engineer
DATE: October 9,2013
RE: Room and Board Headquarters—Proposed Site Improvements
Traffic Operations Review
SEH No. GOLDV-123422-T6
This memorandum summarizes a review of traffic conditions and proposed site improvements for Room and
Board Headquarters located on Olson Memorial Highway Frontage Road east of Ottawa Avenue in Golden
Valley.The current proposal for the Room and Board expansion is to demolish the existing Outlet Sales
building to accommodate addirional parking spaces,move the outlet sales operation into the existing
warehouse,and construct a 2"d floor office over the existing warehouse building. Theses changes are proposed
to accommodate up to 168 additional employees.
Field review was performed on the morning and afternoon of Wednesday,October 2nd. General site plan
comments are based on PUD Amendment supplemental information and drawings dated September 13,2013.
Eausting Site
The figure below shows the existing facility and the current parking lots used by employees,customers and
shipping/receiving.
� Ti ure 1—Existin �acilit
: 4
;� e� ,
Short Eliiott Hendrickson Inc.,10901 Red Circle Drive,Suite 300,Minnetonka,MN 55343-9302
SEH is an equal oppoRunity employer � www.sehinc.com � 952.912.2600 � 800.734.6757 � 952.912.2601 fax
Room and Board—Traffic Review
October 9,2013
Page 2
Site Improvements
The figure below shows proposed changes to the existing facility. The current PUD proposal for the Room
and Board expansion is to demolish the existing Outlet Sales building to accommodate an additional 129
parking spaces at the facility. The outlet sales operation will be moved into the existing warehouse,and a 2"a
floor office will be constructed over the existing warehouse building. The changes are proposed to
accommodate up to 168 additional employees.
An assessment of the proposed changes to the existing parking capacity identified a potential discrepancy
between the site plan and those described in the PUD supplemental information. A count of the parking stalls
shows a total increase of 108 stalls instead of the proposed 129 stalls. The existing lot along the north side of
the warehouse building will be reduced from 20 existing stalls to 12 proposed;a reduction of 8 stalls. The
existing large lot will be reduced from 151 existing stalls to 149 proposed;a reduction of 2 stalls. The new
proposed lot will remove 9 existing stalls and add 127 stalls;an increase of 118 stalls. Based on this
interpretation the total change in parking stalls will result in net increase of 108 stalls.
Figure 2—Proposed Site Plan
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Room and Board—Traffic Review
October 9,2013
Page 3
Review Area
The site is located at the end of Olson Memorial Highway Frontage Road north of TH 55 and east of Ottawa
Avenue. Access to the site can only be achieved from TH 55 via Schaper Road and Ottawa Avenues to the
frontage road. The TH 55/Schaper Road intersection operates under control of a traffic signal.The Schaper
Road and Ottawa Avenue intersection is controlled by a stop sign on the eastbound leg. The following map
image shows roadways and major sites in the area.
Fi ure 3—Ma of Streets and Sites in the Stud Area
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Review of Intersection Operations
Field observations were conducted to assess the current traffic demands at the facility in conjunction with
neighboring commercial sites and residential areas and their combined influence on intersection operations.
The morning observation was conducted from 6:SOam to 8:15am on October 2°d,2013.The afternoon
observation was conducted from 4:15pm unti15:O5pm on the same day.
A cursory inventory of parking demand was conducted at the commercial sites in the area to acknowledge how
the observation time periods related to arrival and/or dismissal of the employees at these sites. In the morning,
the main parking lot on the Room and Board site started about 25%full,increasing to about 50%full—
indicating that staff was arriving to work during the review period. In the afternoon,the main parking lot was
about 90%full. In the morning, States Manufacturing employees were arriving during the observation—their
parking lots had about 45 cars parked at the end of the observation period. In the afternoon,most of the States
Manufacturing employees had already left,with only 4 parked vehicles remaining on site.Other smaller
commercial sites in the area had varying levels of parked vehicles totaling about 30 cars; arrival and departure
times varied and are thought to have a relatively small influence on intersection operations.
In addition to the commercial sites,Ottawa Avenue north of Schaper Road provides access to and from 17
residences which contribute modest demands through the intersections being monitored. Lilac Drive extends
westerly from Shaper Road from the first intersection north of TH 55. It functions as a frontage road along
northbound TH 100. Lilac Drive provides an access route to TH 55 for a large area of residences located
Room and Board—Traffic Review
October 9,2013
Page 4
between the TH 55 and Duluth Street interchanges on both sides of TH 100 with an east-west underpass via
the Lilac Loop roadway.
TH SS and Schaper Road Intersection
'This signalized intersection is operated by the Minnesota Department of Transportarion.During the peak
periods the signal runs under coordinated control to serve the heavy directional flow of commuters along TH
55; the primary direction of flow is eastbound in the morning and westbound in the afternoon. Observations
indicate that the signal operates on an approximate 140 second long cycle with about 75%of the green time
allocated to serve movements along TH 55.Green intervals for left turn movements from TH 55 and side
street movements(i.e. southbound Schaper Road)operate based on actual vehicle demand,so the green
interval varies based upon the number of vehicles waiting.This approach allows the malcimum amount of
green time to be provided to the heaviest flows along TH 55,but also results in relatively long delays for
vehicles waiting in the left turn lanes or on the side streets.Observations during peak periods of flow in both
the morning and afternoon indicate that despite the delays experienced by vehicles making the minor
intersection movements,all waiting traffic is typically served each cycle. During the periods observed,the
queue of left turning vehicles did not exceed the length of the turn lanes on TH 55. Similarly,the southbound
approach did not experience vehicle queues that caused blocking problems at the adjacent intersection.
Figure 4—The Eastbound Left Turn Lane from TH 55
Experienced a Maximum of 8 Vehicles Waiting
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Figure 5—The Southbound Approach from Schaper Road to TH 55
T icall Ex erienced a About 4 Vehicles Waitin (Maximum Observed was 8)
Room and Board—Traffic Review
October 9,2013
Page 5
Additional observations regarding the TH 55 traffic signal operation.
• MnDOT has recently improved pedestrian facilities to comply with current ADA(American Disability
Act)requirements including accessible push button stations,countdown timers,detectable pedestrian
ramps and cross walk markings. The crossing times provided were observed to be adequate for all
crosswalks.
• Left turning traffic from TH 55 often experiences delays of 90 seconds or more.Two vehicles were
witnessed violating the red turn arrow as they waited with no opposing traffic on TH 55. Flashing
yellow arrows in the off—peak hours have been deployed in some situations in Golden Valley to allow
making a left tum when gaps in the opposing flow allow. This has been effective and safe,on low
speed roadways in Golden Valley. However,a cautious approach is prudent on TH 55 due to higher
operating speeds.High speed crashes,when they occur can be very severe.MnDOT,Golden Valley
and other Metro area agencies continue to gain experience with the effectiveness and safety
implications of the flashing yellow arrow. In this particular location,it was observed that the rising sun
creates a blinding affect for eastbound drivers in the morning which is a safety consideration if
flashing left turn arrow operation is considered.
Schaper Road and Ottawa Avenue Intersection
Ottawa Avenue and Schaper Road meet to form a"tee"intersection. The north and south legs of the
intersection are on Ottawa Avenue. Schaper Road creates the west leg.Eastbound Schaper Road is controlled
by a stop sign while northbound and southbound approaches operate without traffic control. The following
image shows a northbound vehicle making an unimpeded left turn to westbound Schaper Road.
Fi ure 6—Looking East on Scha er Road Toward Ottawa Avenue
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Movements through the intersection from each direction occurred with a minimum of conflict during the time
periods observed.The busiest conditions at the intersection occur when work shifts are beginning or ending at
one or more of the employers in the area.The primary movements occur between the west leg and the south
leg or between the west leg and the north leg. The intersection operates during peak demands with very little
delay because many of the possible movements can operate simultaneously without conflict.For instance an
eastbound right turn and a northbound left turn can occur without delaying one another. The same is true for an
eastbound right turn(or left turn)and a southbound right turn.
Room and Board—Traffic Review
October 9,2013
Page 6
Summary of Observations and Recommendallons
General Observations
• Work hours at area businesses are staggered from one another.Arrival and departure times vary,
spreading traffic demand and limiting congestion and delay.
• The traffic signal on TH 55 is programmed to malcimize throughput on TH 55. Left turn delays and
sides street delays are inherently long in this type of operation. It should be noted that drivers may feel
inconvenienced as they either enter or leave the traffic stream along TH 55,but they may also benefit
from the efficiency of traffic flow as they travel along TH 55.
• Driver delays for eastbound left turns from TH 55 or for southbound Schaper Road onto TH 55 are
long;however,turn lanes were long enough to store all waiting vehicles without disrupting flow of the
adjacent lanes and all waiting vehicles were served by the green interval provided during each traffic
signal cycle observed. While it was not observed,it may be possible that the eastbound left turn lane
could overflow on occasion if arrival rates randomly peak more sharply,or if several large vehicles
arrive simultaneously.
• The existing traffic control(stop sign)at the Schaper Road and Ottawa Avenue intersection serves
existing traffic demands well. No changes appear to be warranted.
Findings/Recommendations
Many sites in the study area are only served by one entrance/egress route along the public roadways. It is
prudent for all users to recognize that management of their site activities and their behaviors on the public
streets system could impact the accessibility for neighboring commercial tenants,area residents,and
emergency vehicle access.
• Golden Valley staff should continue to work with MnDOT to maintain or improve traffic flow and
safety at the TH 55/Schaper intersection and along the TH 55 comdor. This would include periodic
monitoring of traffic operations to identify safety issues or to alleviate unnecessary delays.
� The exisring intersection control on Schaper Road at Ottawa Avenue is adequate to serve existing
demands and is expected to serve future demands without undue conflict or unreasonable delay.
Golden Valley staff should monitor the intersection after full occupancy of the Room and Board site is
achieved.
• Room and Board should proactively manage their employee and customer arrival and deparlure times
to minimize undue influence on traffic operations at area intersections.
• Room and Board should proactively manage their employee and customer parking demands to prevent
overflow onto the public streets or adjacent sites.
• Area businesses should be encouraged to continue to maintain work hours that vary from neighboring
sites.
p:\fj\g\goldv\980100�meadowbrook school site�meadowbrook school memo 100813.docx
September 13,2013 �
PUD No. 79, AMENDMENT No. 4 FORTIER ARCHITECTS P.A.
ROOM&BOARD INC. ARCHITECTURE PLANNING INTERIORS
Comm: 13-0 l
SUPPLEMENTAL INFORMATION
Room&Board continues to experience growth a�d desires to maintain it's corporate headquarter
in Golden Valley. To accommodate continued growth,Room &Board is seeking approval of a
4�. Amendment to PUD No. 79. It is the intent to relocate the Outlet Sales into the e�sting
warehouse on the lower level. This will enable R&B to demo the existing Outlet building and
increase parking from the current 240 spaces to about 369 spaces and allow for the expansion of
office space by building a secand floor within the existing warehouse. This proposal does not
affect the plat. .
PROPOSED AMENDMENT
1. Permit the Outlet Sales to relocate into the existing warehouse.
2. Permit the demolition of the outlet building for the construction of parking.
3. Permit the construction of a second floor in the existing warehouse to be used as
office space.
4. Apply a parking of standard of 1/250 sf. for office and lper employee to limit any
future growth, specifically the full utilizaxion of the second floor as office space. .
ANALYSIS .'
1&2 Cwrently the Outlet Sales on weekend mornings, appro�mately 8- 11 AM,fully utilizes
the main pazking lot of approximately 140 spaces and represents the m�imum demand
conditions. Thus Outlet Sales(19,200 sf.)ha.s a parking space demand ratio of about 1/13? sf.
This is considerably higher than the underlying zoning for Furniture Showrooms of 1/400 sf.
Relocating the Outlet Sales and constructing parking in the demolished azea will create a main
lot of appro�mately 275 spaces. An additional 12 spaces will be available for staff on the north
side of the new Outlet center. At the current peak demand of 1/140sf,this could support about
40,000 sf. of Outlet Sales floor area. R&B will be building out about 24,500 sf. as Outlet Sales
and we are seeking flexibility in area up to 40,000 sf. to meet the growth in demand or product.
Please see Site plan(dwg. A1)and floor plan(dwg. A3.2)and building elevation(dwg. AS),
attached.
3. In 2006,there were 164 employees and 32,449 sf. of office space. The conversion of
8,500 sf. of warehouse to o�ce(PUD Minor amendment#3)estimated an increase to 200
employees by 2010. Empioyment is now at about 235, of which the majority works in offices.
Growth is anticipated to continue and there is no room to expand outwardly.
1804 Sprinp Valley Circle, Golden Valley, Minnesota 55422-4116 Ph.763 287 8960
PUD No. 79, AMENDMENT No. 4
ROOM&BOARD INC.
Comm: 13-01
SUPPLEMENTAL INFORMATION p e 2
Given the size and structure of the e�cisting warehouse, a second floor can be construeted up to
46,000 sf. in area. After subtracting for anticipated courtyards, elevator and stair shafts,toilets,
lunchrooms, �tc,approximately 42,000 sf. may be available for office use. At 1 employee per
250 sf.,this would permit the addition of about 168 employees. That is considerable growth and
would not be built out in a single
phase. It is anticipated that 27,000 sf. would be built starting this year and the remaining 19,000
sf. area will be unoccupied space(warehouse). Build out of the vacant area is to be based on
employment growth and additional building permits will be sought at that time. However,the
entire structural floor will be built at this time.
Please see Floor plan of the 2nd. floor(dwg. A 4)and elevations of construction changes to the
exterior of the e�usting warehouse(dwg. AS), atta.ched.
4. Employee parking is adequate but tight. Given that employees receive vacations, sick
days, and travel, it never happens that all employees are at the facility on any given day. It is
estimated that the typical employee receives about 13 days vacation and 7 da.ys sick leave per
year,plus 10 days for holidays. With 52 weeks a year in which to take the 30 days (6 weeks)
leave. That results in a 88%attendance ratio... and explains why 240 spaces can support an
employee population of 235,�plus visitors. Many employees are simply not there to use a
parking space.
We are requesting a parking ratio of 1/250 sf. for office space(which is the city standard for
office space)plus 1 space per employee for all other spaces be applied to limit growth. By also
imposing a standard of a minimum of 1 space per employee, we assure that existing conditions
are maintained and not lowered.
We believe these standards better reflect the uses of space at R&B. Many of the spaces have low
density, such as photo studio and display staging which occupy about 40,000 sf. and account for
only about 20 employees. Distribution also has a low density. Rather than try to fit a ratio to
these types of spaces,we believe an over-riding 1 space per employee for the entire facility
would be appropriate.
PUD No. 79,AMENDMENT No.4
ROOM&BOARD INC.
Comm: 13-01
SUPPLEMENTAL INFORMATION P e 3
GENERAL ANALYSIS
Land use wil�change as part of this proposal but not significantly, as shown on the following
table. The net impervious surface is increased by 3,187 sf. at the expense of landscaping and
open space. Total ha.rd surface cover rises from 84.32%to 84.88% ; a 0.56%increase. While
this is a dense development, R&B is fortunate to be surrounded by undevelopable sloping
woodlands,which gives the visual impression of a much less dense development.
2004 PUD 2nd. 2013 PUD Change
Amendment * Proposal
Site Area 569,493 sf. 13.07 A 569,493 sf. 13.07A no change
Building 235,416 sf. 41.34% 216,216 sf. 37.97% - 19,200 sf.
Pavement anuroved** 244.776 sf 42 98% 267 163 sf 46 91% 22 387 sf
Impervious surfaces 480,192 sf. 84.32% 483,379 sf. 84.88% 3,187 sf.
Landscaped area 49,546 sf 8.7% 44,003 sf. 7.73% - 5,543 sf.
Opett space 27,075 sf. 4.75% 29,431 sf. 5.17% 2,356 sf.
Pondine 12 680 sf 2 23% 12 680 sf 2 23% no chan�e
Soft surfaces 89,301 sf 15.68% 86,114 SF 15.12% -3,187 SF.
* There was a Minor PUD Amendment in 2006 to increase interior office space. It did not affect
exterior conditions.
** Of the pavement approved,the pavement installed is 223,959 sf. The above breakdown assumes
the spaces were built as approved.
BACKGROUND
In 1998(September)R&B was approved as PUD No. 79. This consolidated the site,allowing
the use of 3 buildings on one site,and permitted operations of Outlet Sales on weekends.
In 1999 (January)R&B received approval of PUD l st. Amendment. This allowed for a sizable
office and warehouse addition, including ponding, lighting, landscaping and all exterior
conditions and land uses existing today. Building area was 235,493 sf. on the 12.87 Acre site.
Parking standards were adjusted to 400 spaces, inclusive of proof of parking.
PUD No. 79, AMENDMENT No.4
ROOM&BOARD INC.
Comm: 13-01
SUPPLEMENTAL INFORMATION pa�;e 4
In 2004 R&B received approval of PUD 2nd. Amendment. This allowed for the acquisition of
the land on the northeast comer of the site for parking use, an adjustment in parking standards to
323 spaces, and consent to open the Outlet Sales for one weekday evening per week. Parking
provided 202 spaces and 121 spaces shown as proof of parking, including the land acquisition.
In 2006 R&B received approval of a PUD 3 Minor Amendment. T'his allowed for the
conversion of about 8,500 sf. of warehouse space to office. It did not affect site conditions or
parking,and the only exterior change to the buildings was the upgrading of one existing wa11 to
incorporate brick and new windows. Parking was linked to employee growth rather than square
footage,and is to be built on an as-needed basis(or as requested by City Chief of Fire and
Inspections). 38 additional parking spaces have been constructed along the north side of the
warehouses, in accord with the PUD 2nd. Amendment, resulting in the current total existing
parking of 240 spaces.
PUD STANDARDS
Room and Board is currently a PUD and will continue to comply with all previously agreed to
standards and conditions, subject only to the changes herein sought by this application. All
changes to the site are intended to fully comply and be e�ctensions of those standards.
Frontage. The current frontage is well in excess of 100 ft. and will not change.
Setbacks. The Outlet Sales building is currently set back 100 ft. With its removal,the main
building will provide a 170 ft. setback. The west setback will be about 225 ft. North side
adjaining residential districts.
Tree Preservation. There are a total of 166 si�ificant trees on site. With the construction of the
parking approved as PUD 2, 30 trees will be lost. With the demolition of the Outlet Sales
building, an additional 19 trees will be lost. This is a combined total of 49 trees lost and exceeds
the limit of 25%, which means tree remediation is required. We propase to add 33 trees as
remediation of the trees lost. (See Landscape plan L 1.0 and dwg. LA 1)
PUD No. 79, AMENDMENT No.4
ROOM&BOARD INC.
Comm: 13-01
SUPPLEMENTAL INFORMATION pa�
Lighting. The expanded parking lot will be illuminate similar to the existing, adding 4 -21amp
fixtures, 30 ft. high, shielded,anodized bronze. (See dwg. LA1.)
� ;
Utilities. The building to remain is currently served and those services will remain as-is. The
demolition will lead to abandonment and removal of services. R&B will remove the services to
the Outlet building,to the street,with the demolition of that building. R&B will enter into an
escrow agreernent with the city for this work
Storm Water. Currently the majority of storm water is directed to a single large pond on the
north side of the warehouse, constructed for this purpose as part of PUD Amendment No 1, in
1999. Maintenance is in process to assure that pond maintains its effectiveness.
The PUD 2�. Amendment was approved specifically to add land and develop parking for 78
spaces along the northeast comer of the site. This included a new pond. Construction plans for
this work were completed and approved, including watershed approval. While that work has not
progressed, we anticipate proceeding with 32 spaces this fall in preparation for the
improvements as part of this PUD. The revised plans reduce the paved area and thus decrease
the amount of runoff water while increasing the pond size and tree preservation. ( See dwg. 1 of
2 by Oliver Surveying and Engineering and dwg. A1)
The Outlet Sales building sits atop a division and 2 sub-watersheds. Approximately '/Z of its roof,
a sizeable portion of the entry driveway,the paved areas serving the main building entrance and
this associated landscaped area,all drain toward the south and eventually down the frontage
road. With the demolition and parking construction, we intend to maintain this amount of runoff
plus the approximately 5000 sf. of new impervious service
This increased water to the south will be directed to a new bio-remediation pond. We will also
be adding a Stormceptor and other catch basins to treat existing storm water runoff. To accept
this new improvement,the storm sewer in the frontage road approximately 100 ft. east. R&B
will enter into a maintenance agreement with the city to assure maintenance of this pond and
improvements. A full set of plans and calculations have been forwarded to the city engineer.
(See dwgs. 2/7, 3/7, 5/7 and 6/7 by Oliver Surveying and Engineering)
ORDINANCE NO. 511, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval Amendment to Final Plan of Development
Room & Board P.U.D. No. 79, Amendment 4
Room & Board, Inc., Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, and Section 11.55, by approving the Final Plan of
Development for Planned Unit Development (P.U.D.) 79, Amendment 4, thereby
allowing the applicant to relocate their outlet sales into the existing warehouse,
demolish the existing outlet building for the construction of parking and construct a
second floor in the existing warehouse to be used as office space.
This PUD is subject to all of the terms of the permit to be issued including, but
not limited to the following specific conditions:
1. The plans prepared by Fortier & Associates, Inc. dated September 13, 2013 submitted
with the application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief
John Crelly to Mark Grimes, Community Development Director dated July 26, 2013,
shall become part of this approvaL
3. The recommendations and requirements outlined in the memo from City Engineer Jeff
Oliver to Mark Grimes, Community Development Director dated August 7, 2013, shall
become part of�this approval.
4. All signs on the property must meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
In addition the Council makes the following findings pursuant to City Code
Section 11.55, Subd. 6(Q):
1. The PUD Plan is tailored to the specific characteristics of the site and achieves a
higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. The PUD Plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands and open waters.
3. The PUD Plan includes efficient and effective use (which includes preservation) of
the land.
4. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. The PUD Plan is consistent with preserving and improving the general health, safety
and general welfare of the people of the City.
6. The PUD Plan meets the PUD Intent and Purpose provision and all other PUD
ordinance provisions.
Section 2. The tract of land affected by this ordinance is legally described as
follows:
Room and Board Addition, P.U.D. 79
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99
entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as
though repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and
publication as required by law.
Adopted by the City Council this 6th day of November, 2013.
/s/Shepard M. Harris
Shepard M. Harris, Mayor
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
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Planning Department
763-593-8095!763-593-8109(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
"60 Days" Deadline: December 8, 2013
Agenda Item
4. F. Public Hearing- Preliminary Plan Approval - PUD#114-Tennant Company, Applicant
Prepared By
Mark Grimes, Director of Community Development
Summary
Tennant Company has requested that this public hearing be postponed so that they can further
understand the requirements being suggested for their PUD. Since public hearing notices have
been mailed to properties within 500 feet and a legal notice regarding the public hearing has
been published in the SunPost newspaper, a public hearing for Tennant's proposal has to be
opened at the November 6, 2013 Council meeting.
Recommended Action
Motion to table consideration of the Preliminary Plan for Tennant Company PUD No. 114 until
the November 19, 2013 City Council Meeting.
���� �� r�i;
Public Warks Department
763-593-8030/763-593-3988(fax)
Executive Summary For Action
Golden Valley City Council Meeting
November 6, 2013
Agenda Item
4. G. Continued Public Hearing to Vacate Alley and Easements in the Plats of Spring Green South
and Registered Land Survey No. 106 (The Three.Nine.Four Apartments)
Prepared By
Jeannine Clancy, Director of Public Works
Eric Eckman, Public Works Specialist
Summary
A developer has proposed the construction of a market-rate apartment building and a senior
assisted living apartment building on the property located at the northwest corner of the
intersection of Highways 394 and 100. In order to prepare the land for development, a portion of
the existing public alley and utility easements must be vacated.
Consistent with City Code, the proposed final plat for the development includes the dedication of
drainage and utility easements. In general,the proposed easements are larger than the existing
easements to better accommodate the existing and proposed utilities.
A notice of public hearing regarding the proposed alley and easement vacation was published
and posted and letters were sent to the affected property owners along with the proposed
resolution. Staff sent a letter to all private utility companies requesting their review and
comment. Since the vacation is not adjacent to public waters, no Notice to the Commissioner of
Natural Resources is required.
Consideration of this easement vacation was supported by resolution of the City Council in their
meeting on August 7, 2013, and therefore in accordance with state statutes requires a four-fifths
majority vote in favor of the resolution.
The easement vacation process was scheduled based upon the developer's original schedule.This
item appeared before the City Council on August 20, 2013; September 3, 2013; September 17;
and October 15, 2013, and was continued to this meeting because of a delay due to a legal
matter between the Minnesota Department of Transportation, which is the seller of the property
proposed for development, and a private party. In light of this, staff recommends the Council
continue the public hearing until the November 19, 2013 City Council meeting.
Recommended Action
Motion to continue the Public Hearing until the November 19, 2013 City Council meeting.