10-02-2013 JWC MinutesJOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of October 2, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:32 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Jeannine Clancy, Director of Public Works, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Utility Manager, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Minutes of September 4. 2013 Meeting
MOVED by McDonald and seconded by Norris to approve the minutes of the September 4, 2013
meeting as presented. Motion carried.
Amendment to Minneapolis Water Agreement
Scott Harder, EFG, Inc., informed Chair Burt that Minneapolis has made additional changes to the
amendment since it was distributed. Burt and Harder will discuss the changes with Bernie Bullert,
City of Minneapolis Water Works.
Harder provided a supplemental services agreement to conduct a review of the proposed City of
Minneapolis water rates and to participate in related discussions and negotiations on behalf of the
JWC. The supplementary services agreement will include a letter to the JWC summarizing all the
changes made to the amendment for the JWC commissioners to present to city councils.
MOVED by Norris and seconded by McDonald to approve the supplemental services agreement
with EFG, Inc. to conduct a review of the proposed City of Minneapolis water rates in the amount of
$5,600. Motion carried.
Consider TAC Recommendation on Design Consultant Selection — JWC Emergency Backup Water
Supply Plans and Specs, Award Contract
Proposals were received from five consultants. The TAC ranked the proposals and Bolton & Menk
ranked the highest. Mathisen recommends approval of the proposal and direct the TAC to negotiate
the contract with Bolton & Menk to develop plans and specifications. The TAC will bring a contract
to the November 6 JWC meeting for approval.
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Joint Water Commission
October 2, 2013
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MOVED by McDonald and seconded by Norris to direct staff to negotiate a contract with Bolton &
Menk, Inc. in the amount of $128,035 to produce all design drawings, specifications, and bid
documents necessary to build the emergency backup water supply. Motion carried.
Update on Countv Road 9. JWC Pipeline Proiect. and Generator for Crvstal Reservoir
• County Road 9 Update. Mathisen reported another utilities meeting with Hennepin County
took place and they discussed how the project will be staged. Mathisen said they are
working with Stantec now on the design of some parts (i.e., valves) that may need to be
purchased prior to the project start up in late April/early May.
Generator for Crystal Reservoir. Based on the power outage during the June 21-22
thunderstorms and the probability of that occurring again, the JWC directed the TAC to look
into specifics for a backup generator for the Crystal reservoir and report back to the JWC.
The planned work for the CSAH 9 construction will include modifications to the York Avenue
metering vault requiring the supply line out of service for a period of time during peak JWC
consumption months. Golden Valley is recommending the purchase of a 1,000 kW
generator in the event of a power failure while the modifications are made to the York
Avenue value. Golden Valley is also recommending that modifications be made to the
supply line piping and meters at the Crystal reservoir to continue to utilize the storage
available at that facility.
Chair Burt directed the TAC to determine what is needed and the type of generator to
purchase.
MOVED by McDonald and seconded by Norris to direct the TAC to solicit design services and
quotes for a generator and plan of operation for the Crystal Reservoir during construction of
the CSAH 9 project and present for approval at the November 6, 2013 JWC meeting. Motion
carried.
Crystal Reservoir Fencing
The following three quotes were received for installation of security fencing at the Crystal reservoir:
Midwest Fence $55,633.78
Town and Country Fence $56,850.00
Century Fence $89,904.32
Midwest Fence had the lowest bid and Kloepper recommends approval of the proposal for
$55,633.78. The project was planned for and $70,000 was budgeted in the 2013 CIP. The project
will start in about three weeks.
MOVED by McDonald and seconded by Norris to approve the proposal from Midwest Fence in the
amount of $55,633.78 to provide and install a security fence at the Crystal reservoir. Motion
carried.
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October 2, 2013
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Next Meetin>;
The next scheduled meeting is November 6, 2013 at 1:30 pm.
Adjournment
Chair Burt adjourned the meeting at 1:58 p.m.
r
Thomas D. Burt, Chair
ATTEST:
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at Schutrop, Recording Secretary
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