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11-25-13 Agenda PacketAGENDA GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Golden Valley City Hall, 7800 Golden Valley Road Council Conference Room, Monday, November 25, 2013 7:00 PM Joint Meeting 1. Approval of Joint Meeting Minutes — October 28, 2013 2. Mpls. Park & Rec. Board — Wirth Park Presentation — Andrea Weber 3. Natural Resource Management Plan Individual Commissions Adjourn to Separate Rooms 1. Call to Order 2. Approval of Regular Meeting Minutes — October 28, 2013 3. 2014 Meeting Dates 4. Program/Project Updates (Staff) a) TMDL b) 1/1 c) Private Development Update d) Decola Ponds e) Recycling Update f) Wetland Management g) Bottineau Transitway 5. Commission Member Council Reports (Commissioners) 6. Other Business 7. Adjourn This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Minutes October 28, 2013 Present: Commissioners Tracy Anderson, Tonia Galonska, Lynn Gitelis , Dawn Hill, Jim Stremel, Debra Yahle; Jeannine Clancy, Public Works Director, Eric Eckman, Public Works Specialist and Lisa Nesbitt, Administrative Assistant Absent: Commissioner Kyle Turner 1. Call to Order Stremel called the meeting to order at 8:30 pm. 2. Aaaroval of Reaular Meetina Minutes- Seaf+er 23. 3013 MOVED by Hill, seconded by Gitelis. A correction will be made to item #7 to change "Pre -Energy Coalition" to "Clean Energy Coalition". The motion carried unanimously to approve the minutes of the September 23, 2013 meeting as amended. 3. City Wide Survey Results Commissioners reviewed the results of�he 2013 city survey. 4. Program/Proiect Updateft1, Oj Summary on -file. -Additionally Clan0yi`t�eported � ��the 3.9.4 final plat was approved by Council. 01 5. Commissi"ember Council Reports /y None�� O/ V% jam%/D///%////%%�%,,�: o�j 6 ther Business�//////, Clancy reported that the revisions to the recreational fire ordinance did not pass on the second reading and was referred back to staff. Gitelis reported that the session has started with a focus on clean energy. Stremel received the contact information, from the Mayor, for the resident inquiring about a community garden in Wesley Park. Gitelis will call the resident. 7. Adjourn MOVED by Hill, seconded by Yahle, and the motion carried to adjourn. The meeting adjourned at 9:15 pm. The next scheduled meeting will be November 25, 2013 at 7 pm. Lisa Nesbitt Administrative Assistant Environmental Commission 2014 Meeting Dates January 27 February 24 March 24 April 28 May 19 (third Monday of the month) June 23 July 28 August 25 September 22 October 27 November 24 December 15 (third Monday of the month) G:\Environmental Commission\Miscellaneous\Meeting Schedule\2014MtgSched.doc PROGRAM/PROJECT UPDATES — November 2013 TMDL No updates II Executive Summary to participate in the MCES Clean Water Fund 1/1 grant, is attached. PRIVATE DEVELOPMENTS The Xenia The final PUD plan for The Xenia will be considered by the Planning Commission on Nov. 18, 2013. The City Council is scheduled to consider the final PUD plan on Dec. 17, 2013. The Xenia is a five -story, 372 -unit, market rate apartment building located at 700 & 800 Xenia Ave. S. (northwest corner of the Golden Hills and Xenia intersection). After final Council approval is granted the developer hopes to begin construction starting with the parking ramp in spring 2014, with the first units opening mid -2015, and full completion early 2016. Meadowbrook School The Hopkins School District plans to construct an interconnection addition between the existing school and the adjacent facility located at 5400 Glenwood Avenue (former Crisis Nursery). The interconnection will consist of two additional classrooms, storage space and approximately 50 feet of "tunnel" corridor for a total expansion of 4,600 square feet. The City Council approved the Final PUD Plan on November 6, 2013. Room & Board Room and Board plans to relocate their outlet sales into the existing warehouse, demolish the existing outlet building for the construction of parking and construct a second floor in the existing warehouse to be used as office space. The City Council approved the Final PUD Plan on November 6, 2013. Construction is expected to occur in the spring. 3.9.4 The City Council approved the Final PUD Plan for the 3.9.4 on October 15. The 3.9.4 is a market rate, multi -generational apartment building, as well as a market rate, senior assisted living apartment building located at the northwest corner of the Highway 100/Interstate Highway 394 intersection. Final Plat approval and Development Agreement approval must still occur. The City/HRA continues to work with MnDOT regarding the terms of the sale of the MnDOT property. At this time, it is hoped that the approval of the Final Plat and Development Agreement will occur at the December 3, 2013 City Council meeting. Tennant Tennant Company has applied for a PUD for their main campus in Golden Valley. The PUD would consolidate the property into one lot and allow for better pedestrian connections between buildings. Future building sites are also planned. Water quality and storage would be improved as part of the PUD. Tennant received preliminary plan approval from the Planning Commission in October but they have asked that consideration of the preliminary PUD plan by the City Council be delayed until early next year. Eldridge 7th Addition A small, two lot minor subdivision is going forward. The property at 4824 Triton Dr. was purchased by Rob Eldridge. He is the developer of the adjacent, five lot Eldridge3rd Addition PUD No. 109. Mr. Eldridge plans to remove the existing home and subdivide the property into two lots. One of the lots would have access from the new Perry Ave. N. cul-de-sac. Each of the lots in the proposed two lot subdivision will exceed City zoning standards in the R-1 (single family) zoning district. The Eldridge 3rd Addition PUD No. 109 will have to receive a minor PUD amendment in order to remove Outlot A in order to add it to Eldridge 7th Addition. The minor subdivision is being considered at the November 18, 2013 Planning Commission meeting. The minor subdivision and minor PUD amendment is scheduled to go to the City Council on January 7, 2014. DECOLA PONDS The mediation committee, consisting of three commissioners from the Bassett Creek Watershed Management Commission, has recommended that the Cities of Golden Valley, New Hope and Crystal modify the Cooperative Agreement for the Phase 2 DeCola Ponds and Medicine Lake Road Flood Reduction Study to provide a cost split method that is consistent with the Commission's assessment method, which is based upon land area and tax valuation of the properties within the contributing watershed. In addition, the committee recommended that the agreement include the provision that Crystal's participation in the study would not commit the City of Crystal to participation in future projects that may be determined feasible in addressing the flooding issues. The full Bassett Creek Watershed Commission will consider these recommendations at its November 20, 2013 meeting. Pending approval by the BCWMC, staff will work with its consulting engineer to modify the scope of work for the study, calculate the cost participation revisions and draft a new Cooperative Agreement for the three cities to consider. If the agreements are approved by all three cities it is anticipated that the study will start in early 2014. RECYCLING UPDATE Memos from Mark Ray WETLAND MANAGEMENT The City received a Notice of Application from the Minneapolis Park and Recreation Board (MPRB) for a "no -loss" project to place a temporary cross country ski trail through a wetland area in Wirth Park this winter. The wetland, located south of Glenwood Avenue and east of Wirth Parkway, is not a DNR public water. MPRB staff has indicated that it will be cutting wetland vegetation in late fall to clear an access way for the ski trail. There will be no draining, filling, or other wetland impacts proposed as part of this work. The comment period on this application runs through December 2, 2013. BOTTINEAU TRANSITWAY Sun Post article attached a Public Works Department 763-593-8030 / 763-593-3988 (fax) Executive Summary For Action Golden Valley City Council Meeting November 19, 2013 Agenda Item 3. G. Metropolitan Council Environmental Services Private Sanitary Sewer Rehabilitation Grant Program Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mitchell Hoeft, PE, Utility Engineer Summary The Metropolitan Council Environmental Services (MCES) will be offering a limited number of grants to assist residents with reimbursement for rehabilitating all inflow and infiltration (1/1) defects within their private sanitary sewer lateral. To qualify for this reimbursement, residents must have received an initial inspection from the City and completed rehabilitation measures of their sewer after July 1, 2013. Residents are eligible for the lesser of $2,000 or one-third of the actual cost to fully rehabilitate their private sanitary sewer lateral for all (1/1) defects. The grant money is available on a first- come, first -serve basis. The grant program will end when the MCES budget of $1,000,000 has been expended. When the program terminates, participating cities will be notified. The City will serve as the Grant Administrator for the funds. In order for the residents to be eligible, the City needs to adopt a resolution agreeing to participation in the program, confirm that it will adhere to certain project management criteria, and identification of City Officer(s) that are authorized to submit the Grant Claim Request form. Attachments • Resolution to Participate in the Metropolitan Council Environmental Services (MCES) Clean Water Fund Inflow and Infiltration Grant For Residential Sanitary Sewer Rehabilitation (1 page) G:\Executive Summary\2013\Council\MCES Clean Water Fund Reimbursement_111913.docx Recommended Action Motion to Adopt Resolution to Participate in the Metropolitan Council Environmental Services (MCES) Clean Water Fund Inflow and Infiltration Grant for Residential Sanitary Sewer Rehabilitation. G:\Executive Summary\2013\Council\MCES Clean Water Fund Reimbursement_111913.docx Resolution 13-100 November 19, 2013 Member introduced the following resolution and moved its adoption: RESOLUTION TO PARTICIPATE IN THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) CLEAN WATER FUND INFLOW AND INFILTRATION GRANT FOR RESIDENTIAL SANITARY SEWER REHABILITATION WHEREAS, the City of Golden Valley will submit an application to MCES for participation in the MCES grant program which offers residents one-third reimbursement on residential sanitary sewer rehabilitation costs up to $2,000; and WHEREAS, the City Council authorizes the Director of Public Works or her designee to sign the grant agreement on behalf of the City of Golden Valley; and WHEREAS, the City agrees to act as a Grant Administrator for funds distributed by MCES to residents that have met the requirements for the grant monies; and WHEREAS, the City agrees to secure and retain documentation for all properties and have them available to MCES upon request; and WHEREAS, it is understood that the grant program terminates once MCES awards the total of $1,000,000 set aside for the program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that the City on behalf of it's residents act as the Grant Administrator for MCES residential sanitary sewer rehabilitation reimbursements for residents that meet the MCES Clean Water Fund grant requirements. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Date: November 4, 2013 Public Works Department 763-593-8030 / 763-593-3988 (fax) To: Environmental Commission From: Mark Ray, PE, Street Maintenance Supervisor/Recycling Coordinator W Subject: St Louis Park Recycling Update C: Jeannine Clancy, Director of Public Works The week of September 30, St. Louis Park started their new curbside recycling program that includes the option for organic waste. Attached to this memo is an article that was included in the city's Park Perspective newsletter that provides a visual summary of the new program. Attachment G:\Environmental Commission\Memos\SLP Recycling Program Update 11.04.13.docx FXpe,rie ,e Solid Waste Program Changes are Underway The city's solid waste program started Monday, September 30, 2013, with the main changes including the addition of a 20 -gallon garbage service level, switching to single -sort recycling, and the option to participate in organic waste collection. Below is an overview of the program: Questions? For information, call: Yard and Organic Waste hauler: Advanced Disposal 309 Como Avenue • Saint Paul, MN 55103 Customer Service: (763) 786-7233 Email: stlouispark-ad@advanceddisposal.com Garbage and Recycling hauler: Waste Management 10050 Naples Street NE • Blaine, MN 55449 Customer Service: (763) 783-5423 Email: stlouispark@wm.com Interested in downsizing your garbage or organics cart? Call Utility Billing at (952) 924-2111. Note: Downsizing of organic waste carts may not be available until jan. 1, 2014. The current garbage program will not change and residents will continue using their existing garbage carts. • Existing cart, green lid • Continue putting garbage in existing cart as previously done Garbage Cart • Your collection day will NOT change (Green Lid) • Waste Management will continue collecting your garbage weekly • Walk-up service and bulk item collection will still be offered • Continue setting materials out by 7 a.m. • Garbage carts cannot be overfilled — the lid must close • Extra Garbage Stickers ($2 each) will still be required for extra bags of household garbage • New cart, blue lid • Replaces the recycling bins — everything you previously put inside the bins now goes into the new cart (pop cans, water bottles, newspapers, etc.) • Collected every -other -week by Waste Management Recycling Cart • Check out the city's website and the cart lid for information on what materials can (Blue Lid) be placed inside the cart • Call Utility Billing at (952) 924-2111 to request an additional cart or to downsize your existing cart • Only put recyclable materials in the recycling cart; do not put garbage or yard waste materials in this cart • New cart, brown lid • The Organic Waste Program is optional - residents are not required to participate Yard & Organic • Visit the city's website or call Utility Billing to sign up Waste Cart • $10 per quarter includes the cart and an annual supply of compostable bags (Brown Lid) • Check out the city's website and the cart lid for information on what materials can be placed inside the cart • Call Utility Billing to downsize your existing cart • Residents who do not sign up for the Yard and Organic Waste cart will continue setting out their yard waste as usual (in brown lawn and leaf bags, compostable bags, or personal Yard Waste containers labeled with a yard waste only sticker) • Yard waste only stickers are free and can be obtained by calling Advanced Disposal at (763) 786-7233 • Check out the city's website for information on how to prepare yard waste for collection. Questions? For information, call: Yard and Organic Waste hauler: Advanced Disposal 309 Como Avenue • Saint Paul, MN 55103 Customer Service: (763) 786-7233 Email: stlouispark-ad@advanceddisposal.com Garbage and Recycling hauler: Waste Management 10050 Naples Street NE • Blaine, MN 55449 Customer Service: (763) 783-5423 Email: stlouispark@wm.com Interested in downsizing your garbage or organics cart? Call Utility Billing at (952) 924-2111. Note: Downsizing of organic waste carts may not be available until jan. 1, 2014. Date: November 7, 2013 Public Works Department 763-593-8030 / 763-593-3988 (fax) To: Tom Burt, City Manager Through: Jeannine Clancy, Director of Public Works From: Mark Ray, PE, Street Maintenance Supervisor/Recycling Coordinator Subject: Mighty Tidy Day Event Summary Mighty Tidy Day is intended to provide residents with a one-stop shop for disposing of their unused or no longer wanted items in a responsible manner. Since 2011, residents have also been provided the option to donate various items to local nonprofits. Providing a convenient option for disposal is also important in an attempt to reduce illegal dumping along City streets, in the creeks, and the parks and nature areas. Staff first started recording attendance in 2004 with the lowest attendance recorded in 2009 when 245 vehicles attended the event. The highest attendance was 549 in 2008 and this record was tied in 2013. Communication Promotion for the Mighty Tidy Day event is done through five communication mediums: 1. A postcard is mailed out to all residential curbside recycling customers in the City. 2. An article in the City newsletter. 3. Cable Channel 12 does a Community Corner segment on Mighty Tidy Day. 4. The City's Direct Connect email list for Mighty Tidy Day (803 email addresses). 5. An article is posted on the City website. 2012 Event Summary The event was on Saturday, October 13, 2012. 1. 488 vehicles attended dropping off the following quantities: 88 appliances 13 tons of trash • 453 pounds of batteries • 15,598 pounds of miscellaneous electronics • 6,380 pounds of paper was shredded 2. Allied Waste's cost was $12,123.87 G:\EVENTS\Mighty Tidy Day\2013\Mighty Tidy Day Summary Memo 11.7.13.docx 3. City staff costs $2,081.08 4. City collected $8,051.25 Therefore the total direct expense for this event was $6,153.70. 2013 Event Summary The event was Saturday, October 12, 2013. 1. 549 vehicles attended dropping off the following quantities: • 97 appliances • 19.39 tons of trash • 663 pounds of batteries • 11,360 pounds of miscellaneous electronics • 8,316 pounds of paper was shredded • Bridging filled their entire truck • PRISM filled their van and extra items were transported separately 2. Allied Waste's costs was $10,737.31 3. City staff costs $1,713.30 4. City collected $8,106.00 Therefore the total direct expense for this event was $4,344.61. Other Cities Staff has looked into what neighboring Cities provide in terms of collection events. Single location collection events (like Mighty Tidy Day) are offered by: • St Louis Park • Plymouth • Eden Prairie • Minnetonka Curbside collection occurs every other year in New Hope and Crystal at a cost over $200,000. Bloomington also provides a curbside collection of bulk waste every year at a cost over $500,000. Feedback Feedback from residents on the day of the event is generally very positive. They appreciate the opportunity to bring everything to one location to have it disposed of. Even some residents that have concerns about costs at the event clearly appreciate the convenience. One comment that was noted was from a resident that expressed concern about the fees associated with disposal of various electronic items and fluorescent light bulbs. When the resident found out about the cost, he opted to drive up to the Hennepin County Drop -Off Facility in Brooklyn Park to dispose of the items for free. The Hennepin County Drop -Off Facility is open five days a week, year round, and provides free disposal of many electronic items and fluorescent light bulbs, yet this resident chose to hold onto their items until they could drop them off at Mighty Tidy Day. This simple testimonial clearly demonstrates the convenience that Mighty Tidy Day offers and residents appreciate. G:\EVENTS\Mighty Tidy Day\2013\Mighty Tidy Day Summary Memo 11.7.13.docx Conclusion The goal of Mighty Tidy Day is to provide residents with a convenient one-stop location for donating items to local charities, secure destruction of papers containing personal information, and disposing of their unused or no longer wanted items. The true value of Mighty Tidy Day is not in the cost for item disposal, but in the convenience for residents and support for local non- profits benefiting the community. G:\EVENTS\Mighty Tidy Day\2013\Mighty Tidy Day Summary Memo 11.7.13.docx try of goldenlovlv�r valley Date: November 15, 2013 MEMORANDUM Public Works Department 763-593-8030 / 763-593-3988 (fax) To: Environmental Commission Through: Jeannine Clancy, Director of Public \ orks From: Mark Ray, PE, Street Maintenance Supervisor/Recycling Coordinator` Subject: 2013 Fall Leaf Drop Trip Analysis Background The 2013 Fall Leaf Drop Events occurred over four days in late October and early November at Brookview Park. The total operating time of all four events combined is 24 hours. The specific dates and times were: Saturday, October 26, from 8 am —1 pm Friday, November 1, from 8 am —4 pm Saturday, November 2, from 8 am —1 pm Saturday November 9, from 7 am —1 pm Data Collection Method At the park entrance, staff counted each vehicle that entered to drop off leaves. Each vehicle was also asked what trip number they were on that day. No information was carried over from event to event. So what this analysis is not able to determine is how many of the unique vehicles came to multiple events. Overall Trip Analysis At the entrance, staff recorded a total of 1,318 vehicle trips between the four events by 723 unique vehicles. As previously noted, information was not carried over event to event, so while 1,318 unique vehicles were recorded, it is known that some of these vehicles came to multiple events so the true number of unique vehicles is actually lower. The 2013 attendance was down approximately 40% over 2012 data. This is likely due to the fact that the leaves dropped earlier in 2012 than 2013, when a fair number of leaves were still on the G:\EVENTS\Fall Leaf Drop-Off\2013\2013 Fall Leaf Drop Summary.docx trees after the last leaf collection event. One final note, there are approximately 6,924 certified dwelling units (CDU) that are eligible to participate in the Fall Leaf Drop events. Trip Analysis Saturday, October 26 Hour Number of Vehicles Prior to 8 am start 7 8:00 — 9:00 36 9:00 —10:00 35 10:00 —11:00 38 11:00 —12:00 19 12:00 —1:00 37 Total 175 Number of Trips 1 2 3 4 5 Number of Unique Vehicles 69 29 8 4 1 Average number of trips per vehicle = 1.5 Friday, November 1 Hour Number of Vehicles Prior to 8 am start 0 8:00 — 9:00 11 9:00 —10:00 9 10:00 —11:00 8 11:00 —12:00 11 12:00 —1:00 12 1:00 — 2:00 15 2:00 — 3:00 22 3:00 — 4:00 17 Total 105 Number of Trips 1 2 3 4 5 Number of Unique Vehicles 57 8 6 1 2 Average number of trips per vehicle = 1.4 G:\EVENTS\Fall Leaf Drop-Off\2013\2013 Fall Leaf Drop Summary.doa Saturday, November 2 Hour Number of Vehicles Prior to 8 am start 3 8:00 — 9:00 26 9:00 — 10:00 29 10:00 —11:00 44 11:00 —12:00 64 12:00 —1:00 64 Total 230 Number of 1 2 3 4 Trips 8:00 — 9:00 90 9:00 — 10:00 126 Number of 129 30 11 2 Unique Vehicles Total 811 Average number of trips per vehicle =1.3 Saturday, November 9 Hour Number of Vehicles Prior to 7 am start 13 7:00 — 8:00 89 8:00 — 9:00 90 9:00 — 10:00 126 10:00 —11:00 155 11:00 —12:00 164 12:00 —1:00 174 Total 811 Number of 1 2 3 4 5 6 7 8 9 10 11 Trips Number of 113 145 64 21 17 2 2 0 0 1 1 Unique Vehicles Average number of trips per vehicle = 2.2 G:\EVENTS\Fall Leaf Drop-Off\2013\2013 Fall Leaf Drop Summary.docx 200 180 160 140 120 100 80 60 40 20 0 Comparison Chart 2013 Fall Leaf Drop Hourly Totals 6:00 7:00 8700 9:00 10:00 11700 12:DO 13:00 14;00 15.00 -10.27.12 -11.2.12 __. 11.3.12 -11.10.12 Summary Around 10% (723) of the approximately 6,924 eligible units participated in the 2013 Fall Leaf Drop events with the average vehicle making 1.8 trips per event day. 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