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10-17-13 Envision Connection Project Board of Directors Agenda Packet AGENDA Envision Connection Project Executive Board Regular Meeting October 17, 2013 7 pm Golden Valley City Hall, 7800 Golden Valley Road Council Conference Room Board of Directors: Lynn Gitelis, Chair; Jim Heidelberg, vice-chair; Mike Berger, Sharon Glover; Cindy Inselmann; Helene Johnson; Philip Lund; Dean Penk; Wendy Rubinyi, Mike Schleif; Marshall Tanick; Blair Tremere; Shep Harris (Council Liaison) Staff Liaison: Cheryl Weiler, Communications Manager 1. Call to Order* 2. Approval of Agenda** 3. Approval of Regular Meeting Minutes—September 19, 2013 (5 minutes) 4. Work Plan and Budget • 2014 work plan and budget(20 minutes) • 2013 accomplishments (40 minutes) 5. Projects and Council Updates (30 minutes) • Bridge Builders • Next Quarterly Event • Envision Award • Global Golden Valley • Valley Volunteer Day • Lilac Project 6. New Business (10 minutes) Project management resources 7. Upcoming Meetings • November 21, 2013 • December 19, 2013 • January 16, 2014 8. Adjourn *Meeting will not be held without a quorum. ** To add something to the agenda, mention it at the time the agenda is approved. MINUTES Envision Connection Project Executive Board September 19, 2013 7:30 pm City Hall Council Conference Room Directors Present: Lynn Gitelis (Chair), Jim Heidelberg (Vice-Chair), Mike Berger, Sharon Glover, Cindy Inselmann, Helene Johnson, Philip Lund, Wendy Rubinyi, Mike Schleif, Marshall Tanick, Blair Tremere Directors Absent: Dean Penk Staff Liaison: Cheryl Weiler, Communications Manager Guests: Larry Fonnest, Golden Valley resident and 2013 City Council candidate 1. Call to Order The meeting was called to order by Gitelis at 7:35 pm with a quorum. 2. Approval of Agenda Rubinyi added Golden Valley Greenways presentation, Lund added Bridge Builders quarerly report and interface with Golden Valley Days, and Tanick added interfacing with Golden Valley Country Club on its upcoming centennial events. Approval of agenda moved by Schlief and seconded by Lund. Motion carried. 3. Approval of August 15, 2013 Minutes Moved by Heidefberg; seconded by Tremere. Motion carried. 4. New Business Work Plan Gitelis raised the question about spending time in meetings discussing projects that are already launched and no longer in need of intensive Board direction, like the Lilac Planting Party or the Board's presence at Valley Days. Tremere agreed, and Lund suggested the Board could take reports. Johnson reminded the Board that as a planning group, it needs reports in formative stages. The group then embarked on a discussion about the need for an overall "What's Happening In Golden Valley" calendar to help prevenf overiap of community events. Tremere suggested this could be a small spark if someone was willing to manage it. Schleif offered to buy the domain, set up the calendar, and maintain it but said he was unable to solicit events for the calendar. Gitelis moved to support the Community Calendar small spark, seconded by Rubinyi. Motion carried. Director Lund voted no. Getting back to the work plan, Tremere suggested deciding before meetings which issues are substantive as agenda items, and Gitelis suggested that subcommittee chairs contact Weiler before the meeting if they need their item on the agenda. Board agreed to try it out. Need For Better Marketina (Schleifl Tremere asked for a definition of marketing, and Schleif suggested doing something different, saying all he sees is bureaucracy and that he has no function. Gitelis pointed out that no Board member is in charge of any one thing, that they all work together. Schleif replied he didn't see how anything is being marketed at all. Johnson said she'd love to have help marketing Global Golden Valley but isn't sure where it fits with the City. Weiler explained that any time a project used public money or City staff, it would be considered a City project in need of City Council approval. Tremere provided the Trees for Tyrol project as an example of a successful small spark that succeeded without City money or staff involvement, even though it was a project that partnered with the City to improve a park. Tanick asked Schleif to help him with marketing ideas. Schleif said he would like an explanation about why the City won't allow Board members to set up social media sites. Weiler explained that Boards and Commissions, as advisors to the City Council, were governed by City policies and that individuals could not speak for the City without Council authorization. She also explained the City did not currently have a social media policy but was developing one. Weiler said a DVD was made of the June 12 Council and Board/Commission training on data practices and open meeting law, which included information about social media requirements for cities. Weiler had three copies of the DVD available for those who missed the training and were not at the July meeting when they were distributed to the Board. Berger and Rubinyi each took copies of the DVD. Schleif refused to take a copy. Lund suggested moving on to the ne�topic on the agenda. Golden Vallev Countrv Club 100th Anniversarv Tanick reported that the Golden Valley Country Club is celebrating its 100th anniversary next year, and he is on the committee. He said one of the Country Club's big thing is building a bridge over Golden Valley Rd. Gitelis suggested Tanick bring back a proposal on how the Envision and the City can interact with the event. Golden Vallev Greenwavs Rubinyi introduced the idea of building greenway bridges over Hwy 55, which she had presented at a Council/Manager meeting months ago. She shared her presentation with the Board in a brief outline and proposed it as an idea for walkability, safety, etc. Rubinyi proposed it as an item for discussion to build grass roots support to get it before the City Council for consideration, and she asked the Board to put it on its work plan to build community interest to get initial money for a study to get partners involved. Lund agreed it was an exciting idea but beyond the realm of the Board to pursue and that it would perhaps take a separate meeting. Gitelis explained the role of the Board as helping think through ideas but not doing projects. Tremere asked if Rubinyi had approached the City's Park and Open Space Commission as a partner, reminded the group of the Hwy 100 and I-394 pedestrian bridges, and commented on the difficulty of funding. Gitelis asked if the Board thought the concept had merit and reminded them of their role to help connect people and ideas with resources. Rubinyi said the project needed seed money for connections with the University of Minnesota. Schleif suggested building community support first. Rubinyi said she wants support from the Envision Board—an endorsement to petition the City Council to support a study to get a report to go to county, federal, and state agencies for funding. Tremere suggested talking to Public Works Director Jeannine Clancy and Parks and Recreation Director Rick Birno. He also pointed out the example of Dwight Townes approaching MnDOT regarding funding for the Lilac Project. Lund motioned for approval to support Rubinyi's proposal, Heidelberg seconds. Motion carried. 5. Projects and Council Updates Bridqe Builders Lund reported that 15 people attended the Sept 7 Bridge Builders Quarterly Event at the Courage Center. They tried out the new method of group discussion and reporting, which was a good format. Lund suggested planning a winter event, perhaps at the Wirth Park Chalet. The group agreed January would be a good date. Lund will follow up. Lund and Weiler will work together to update the email list for Bridge Builders. 2014 Hall of Fame and Ice Cream Social Tanick reported he is getting closer to meeting with his subcommittees on the Hall of Fame and the Ice Cream Social. Tremere reminded the group of the need populate the Hall of Fame subcommittee and open it to public participation. Gitelis said this would be a topic for the work plan—how to get people on project planning teams and not just as volunteers at the event. Global Golden Vallev Johnson reported that Global Gofden Valley is working with some Armstrong students who returned from a study trip to Japan and have to fulfill a requirement for community outreach. They are planning a program and presentation at the Golden Valley library in November. 6. Communications 7. Other Business 2014 Work Plan and Budget Gitelis and Heidelberg will work on the work plan and annual report and share it with the group at the next meeting. Weiler will try to schedule the Envision report for the December Council/Manager meeting. 8. Future Meetings The next meeting will be Thursday, Oct 17, 2013, 7 pm, City Hall Council Conference Room. 9. Adjournment Moved by Tanick and seconded by Gitelis. Motion carried. The meeting adjourned at 9:15 pm. Lynn Gitelis, Chair ATTEST: Cheryl Weiler, Staff Liaison Visi Award Nomination #6 Your Name * Dean Penk Email * vochio@yahoo.come Address * 4309 woodstock Avenue Golden Valley, MN 55422 United States Day Phone Number * (763) 377-8606 Evening Phone Number (763) 377-8606 Are you nominating an individual or a Group group?* Name of Nominee * Nominee's Address Nominee's Phone Number * Nominee's Email Address Name of Nominated Group * Trees for Tyrol Address of Group or Group Representative Rob Wheaton 800 Westwood Drive South * Golden Valley, mn 55422 United States Phone Number of Group or Group (612) 269-3582 Representative * Email of Group or Group Representative Robertpwheaton@gmaiLcom What was done? Include general timeframe and location. * What happens when your neighborhood park covered with a lifetime of mature trees and park facilities designed for kids and families is suddenly devastated by a large tornado? Neighbors around North Tyrol Park in the North Tyrol Hills area of Golden Valley rallied during Z012 to revitalize their park after it was destroyed by a May 201 1 tornado. This group of 5 individuals created a plan including informational flyers, yard signs and a newsletter that rallied neighbors to to get the message out that the neighborhood park was a valuable asset that they could participate in rebuilding. Curt and Gayne Olson, Rob and Sue Wheaton and Katie Murphy created a marketing plan and worked with city administrators to create a fund to purchase additional and larger trees for the park. How did this benefit Golden Valley? * Local action and neighborhood participation has shown that North Tyrol Hills is a proud, caring and unified neighborhood. Citizens recognized the value of their local park to their neighborhood community and invested so kids and their families can enjoy the shade and facilities like generations before them. This is a prime example of a public/private joint venture that restores the neighborhood appearance and in large part enhances the community social network and adds to the quality of life in Golden Vailey The plan to work with the city planners to fund the purchase of larger, more mature trees and plantings allows the neighborhood park to regain it's mature status years earlier so kids can enjoy the same benefits their parents and grandparents originaliy envisioned. Which of the six Envfsion categories did • Community Engagement this accomplishment address/enhance? * . Recreation • Government _�__ _._________ _---._ ____._ . _.,__ ___ .__ _______ ._ _ _._ _, ____________.____.�_. _ . _. � Created Updated � 16 Sep 2013 # 174.53.1 50.1 16 17 Sep 2013 � 9:34:52 PM IP Address 6:1 2:20 AM ; i_ . __ ______-___—_ _. _...�.._.. __ __m_.._�_.... .____ : PUBLIC , PUBLIC CQt'r1p�eLe ._.____. . __._..__. . ......__.__ _. _ ___....__a._.___..m_... _.._____..._.__._.__.._ .__._�`