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11-26-13 HRC Worksession and Regular Meeting Agenda Packet AGENDA � � g,� y;j � Human Rights Commission o l e City of Golden Valley dn 7800 Golden Valley Road Va � Golden Valley, MN 55427 Council Conference Room November 26, 2013 5:00 pm I. Call to Order II. Human Rights Commission Purpose and Goals III. Adjourn CITY OF GOLDEN VALLEY, MINNESOTA HUMAN RIGHTS COMMISSION BY-LAWS Article I: The Commission Name of Commission. The name of the Commission shall be the "Golden Valley Human Rights Commission", which is referred to herein as the "Commission". Mission, Vision, Values and Goals Statements. Mission Help promote and nourish a safe, respectful and welcoming community. Vision The Commission adheres to the vision set forth by the City. Values The Commission adheres to the values set forth by the City. Goals • Help build community by creating opportunities for dialogue in the community through promotion and facilitation of human rights issues in collaboration with existing groups. • Seek opportunities for sponsoring and promoting educational opportunities for the community to participate (speakers, seminars, forums, etc.) • Advise the City Council on human rights issues by serving the Council as an advisory board. Article II: Membership A. Composition. The Commission shall be an advisory commission to the City Council, composed of seven (7) regular members and two (2) youth voting members. All commissioners shall be appointed as set forth in this section. B. Regular Members. Regular members of the Commission, at least one of whom shall be an attorney, shall be appointed by the City Council for three-year staggering terms. Regular members of the Cammission shall be qualified voters and residents of the City. A vacancy shall be deemed to exist if a member ceases to meet the residency requirements. A member of the Commission may be removed with or without cause by the City Council. C. Youth Members. Two (2) voting youth members shall be appointed by the City Council and each youth member shall serve a term of one year. D. Appointments. The terms of all Commission members shall be fixed and determined at the time of appointment. The City Council shall appoint the members of the Commission and may fill vacancies for unexpired terms. Regular members of the Commission shall serve in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Commissioners that have previously been removed from the Commission by action of the City Council for any reason are ineligible for re-appointment to the Commission. Article III: Organization A. Officers. The officers of the Commission shall be Chair and Vice-Chair, elected from the members of the Commission. The election of officers shall be in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Chair. The Chair's position rotates annually and serves for one year. The Chair may not serve consecutive terms as Chair. The responsibilities of the Chair are: a. preside at all meetings of the Commission in a productive and time efficient manner; b. ensure that the Commission conducts its activities within the stated mission and by-laws of the Commission; c. appoint Commissioners to subcommittees; d. monitor and ensure the progress and completion of the Commission's work plan; and e. report to the City CounciL Vice-Chair. The Vice-Chair rotates annually and serves for one year. The Vice- Chair may not serve consecutive terms as Vice-Chair. The responsibilities of the Vice-Chair are: a. perform the duties of the Chair in the absence or incapacity of the Chair; and b. in the event of resignation or death of the Chair, the Vice-Chair shall perForm such duties as imposed on the Chair until the original term of the Chair has expired. B. Staff Liaison. A staff liaison to the Commission shall be appointed by the City Manager. The staff liaison's responsibilities are: a. facilitate or assist in the meetings; b. keep the Commission's meeting agendas and minutes in accordance with the City's record keeping procedures and Minnesota Statutes; c. record the attendance of Commission members; d. keep the City Manager informed of the Commission's business; and e. assist the Commission in considering their financial needs and if deemed necessary, request appropriate funding from the City Council through the annual budget process. C. Delegation of Duties. Officers may delegate duties of their position to other Cammissioners as deemed appropriate by the Commission. D. Subcommittees. Subcommittees shall not consist of a majority or more of currently appointed Commission members. Article IV: Election of Officers A. Elections and Terms of Office. The Chair and Vice-Chair shall be elected from the Commission membership by its members at its regular Annual Meeting and in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Terms of office shall be for one year and shall rotate. The Chair and Vice-Chair shall not serve consecutive terms. B. Vacancies. Should the office of Chair or Vice-Chair become vacant, the Commission shall elect a successor from its membership at the next regular meeting and such election shall be for the unexpired term of said office. Article IV: Meetings A. Open Meetings. All meetings of the commission shall be conducted in accordance with the Minnesota Open Meeting Law. This means all business and discussion occurs at a meeting which has been posted and is open to the public. A quorum of the members should not discuss Commission business by email, forms of social media, telephone or informal meetings. B. Annual Meeting. The Annual Meeting of the Commission shall be a regular meeting, typically the first meeting after new Commissioners are appointed, at which time elections will be held and the following year's work plan will be discussed. C. Regular Meetings. The regular meetings of the Commission shall be held on the fourth Tuesday of the month at City Hall at 6:30 p.m. The Commission may, by a majority vote, change its regular meeting dates for any reason provided proper public notice of the changed meeting is provided. D. Special Meetings. Special meetings of the Commission may be called by the Chair or two commissioners, or by the City Council, for the purpose of transacting any business designated in the meeting notice. The notice for a special meeting shall be posted in compliance with the Minnesota State Statutes governing public meetings. The staff liaison shall notify Commissioners at least three (3) days prior to the meeting of the date, time, place and purpose of the special meeting. E. Quorum and Voting. The presence of a majority of all regular members currently appointed to the Commission shall constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes. In the event a quorum is not reached, a smaller number of inembers may meet to have informal discussion, however, formal action shall not be taken and must be reserved for such time as when a quorum of the Commission is reached. F. Subcommittee Meetings. Subcommittee meetings shall be held at a date and time that does not conflict with the Commission's regular and special meetings. The staff liaison shall be notified of the date, time, location and purpose of all Subcommittee meetings. G. Meeting Cancellation. Commission meetings may be cancelled by the staff liaison if there are no items on the agenda for discussion. Article V: Agendas and Minutes A. Agenda Preparation. The agenda for regular and special meetings of the Commission shall be prepared by the staff liaison. Items to be placed on the agenda may be proposed by the Chair, a Commission member, the staff liaison or at the request of the City Council. Residents, businesses, or other interested parties may contact individual Commissioners or the staff liaison to request that an item be placed on the agenda for consideration. All agenda topics presented by the City Council will be placed on an appropriate agenda; requests from other parties will be placed on an appropriate future agenda at the discretion of the staff liaison. B. Approval of the Agenda. The agenda shall be approved at each meeting prior to discussion of any item on the agenda. At the time of agenda approval, items may be removed and the order of business may be modified by a majority vote of inembers present at the meeting. No items shall be added to the agenda unless deemed as urgent by the staff liaison. Prior to adjournment, members present may communicate items recommended for inclusion on future agendas. C. Record of Proceedings. All minutes and resolutions shall be in writing and shall be kept in accordance with City procedures, Minnesota Statute and Rules regarding preservation of public records and the Minnesota Data Privacy Act. Article VI: Attendance and Performance of Duties A. Attendance. Regular attendance at meetings is a requirement for continued membership. Commissioners are expected to attend regular and special commission meetings and assigned subcommittee meetings. Commission attendance shall be in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. B. Reporting. The City Council will be informed if a Commissioner does not meet attendance guidelines. Commissioners not meeting attendance guidelines may be removed from the Commission by the City CounciL C. Performance of Duties. Commissioners are expected to adequately prepare for meetings. Commissioners unable to complete an assigned task should notify the commission chair or subcommittee chair as soon as possible. The Commission may ask the City Council to review a Commissioner's appointment based upon its assessment of significant non-performance of duties. D. Orientation. Each Commissioner shall be provided an orientation in accordance with the adopted Guidelines for Advisory Commissions, Committees, Boards and Councils and as amended. Article VII: Commission Activities A. Annual Work Plan. The Commission will draft an annual work plan that details activities and projected timelines for the upcoming year: • The Chair may appoint Commissioners to be primarily responsible for each work plan activity. • The Commission may establish subcommittees to oversee work plan activities. The subcommittees will be chaired by Commissioners appointed by the Chair. • The Commission's work plan will be submitted to the City Council, typically during the first quarter of the calendar year. The Chair and/or Commissioners will attend a Council/Manager meeting to discuss the annual work plan with the City CounciL • The Commission's work plan must be agreed upon by the City Council. B. Subcommittees. The Commission may create subcommittees to plan and direct activities related to topics of interest to the Commission and to oversee work plan activities: • Subcommittees will be chaired by Commissioners appointed by the Chair. • Subcommittees shall not consist of a majority or more of currently appointed Commission members. A majority of the subcommittee must be present to conduct business, including the subcommittee chair. • The Commission may consolidate or dissolve subcommittees at any time. • The subcommittee chair may appoint other Commissioners and representatives from the broader community to the subcommittee, provided that the subcommittee at no time consists of a majority or more of currently appointed Commission members. • The subcommittee chair shall report back to the Commission about its activities as an agenda item at regular Commission meetings. C. Annual Report to City Council. The Commission shall submit an annual report to the City Council summarizing the past year's activities. The report may highlight information the Commission feels appropriate to convey to the City Council. • The Chair or Vice-Chair will prepare the report for approval by the Commission. Commissioners may submit signed addenda presenting alternative conclusions or perspectives. • The report and addenda are submitted with the current year work plan in the first quarter of the calendar year or as soon thereafter as possible. • After being approved by the Commission, the annual report and any addenda shall be provided to the staff liaison for inclusion on a Council agenda. Article VIII: By-Laws and Rules A. Amendments. Proposed amendments to these By-Laws may be forwarded to the City Council for approval by a majority of all voting members of the Commission. Commissioners must be given one month's advance notice regarding proposed amendments prior to formal Commission action. Amendments to these procedures can only be considered at a regular meeting of the Commission. B. City Council Approval. These by-laws are subject to the City Council's approval and must comply with the Golden Valley City Code prior to implementation. Approved by the City Council on Month XX,2013 AGENDA �-�� Human Rights Commission �1 City of Golden Valley �-den : 7800 Golden Valley Road �a Golden Valley, MN 55427 Council Conference Room November 26, 2013 6:30 pm I. Call to Order II. Introductions (if needed) III. Approval of October 22, 2013 Minutes IV. Council Updates (if any) V. Old Business A. Review of HRC Conversations "MN Nice?" B. Update on Global Golden Valley Kakehashi Project (November 16) VI. New Business A. Human Rights Campaign 2013 Municipal Equality Index Report(view report at: http://www.hrc.orq/files/assets/resources/MEI 2013 report.pdf) VII. Adjourn MINUTES � � � � Human Rights Commission (HRC) r �� "'�, ��3� ��°� City of Golden Valley �� w �� 7800 Golden Valley Road �'� �� Golden Valley, MN 55427 � ' � c�_ � � �„� , � �� , _�� Council Conference Room October 22, 2013 � �za Commissioners present: �onathan gu�e�Chair '��q � ��,? Brian Cook ��° ; � � F : Christopher Jordan ,,;� ''�� Carla Johnson '��, _� ' Payton Perkins �;{ �'�� _ s., :< Debra Reisner ° ' `F�s��;� Commissioners absent: Adam Buttress, Vice-C��tiair a�z,, Ethan Meirovitz a �xa City Council Liaison: Dede Scanlon, Cou�cil Member �' "i1? � Staff Liaison: Chantell Knauss ° ; Assistanf CityiManager The meeting was convened at;��:32 �m by Ghair Snope. Approval of September 24, 2013 Minutes Motion by Commissior��ra�ook, secgynd by Commissioner Burris to approve the minutes. �z�� Motion carried 7-U. � ��s =G1:; I� �a� Council Updates Council M�r�r�b��canlor� remin�ed the HRC that the Neighbors Helping Neighbors Fall Raking Blitz will �ie held`bt�ctoi�er��-November 4, 2013. The Raking Blitz is to assist Golden Valley residents who needu.zhelp raking their yards. Volunteers that are able to help can sign up with the Cit�'s:Volunteer�Coor�i�ator. Finalize Plannm�,4f HRC Conversations °MN Nice?" Commissio��ie�?Jordan reported that he had made contact with Katy Cummins-Bakko, currently Robbinsdale Schools Positive Behavioral Interventions and Supports Coordinator and a former social worker, agreed to speak on the panel. The Commissioners discussed the event outline: Welcome & Introductions, Mayor's Message, Movie Viewing, Facilitated Panel Discussion; and Closing Remarks. Commissioners that are speaker contacts will need to get the speakers' biographies for the event program. It was agreed that HRC members would serve as greeters, there would be an option for attendees to write down questions and submit them to the panel; panelists should be prepared to talk about what their organizations have available for bullying resources. Human Rights Commission October 22,2013 Meeting Minutes Page 1 of 3 Commissioner Reisner will provide Knauss with a resources list which will be available as a handout at the event. 2014 Work Plan Ideas: Martin Luther King (MLK), Jr. — Day of Service Commissioner Johnson contacted the Community Action Department at General Mills to inquire about options for their MLK annual event held at the Minneapolis Convention Center. The 2013 MLK event was broadcast live on TPT Channel 2. The St. Paul Area Council of Churches sponsored six different breakfast sites, all in the East Metro area. There was discussion of partnering with a Golden Valley faith community to �e if't��would be willing to host a remote viewing of the General Mills MLK program, with theg�f�C spor�� ring a continental breakfast. � ��x �� a�� a�r�a ,�� E�� Commissioner Burris will contact Eric Forsberg at the Spirit of Hope Ghurcli,The Gf��rch��had made initial contact with Commissioner Burris to speak on the movie "T��r�s" that they`are hosting. ��3 Chair Snope brought the idea of HRC members attending the��/PD Citizens Academy that is held annually in hopes there will be a greater awarene�s�a�d understanding of law enforcement's role in the community through the education p��uided through this program. The 2014 Citizens Academy is held over a period of seve�� weeks d`r�;each Tuesday, January 28- March 11 from 6-9 pm. Topics covered during the couj�e of the�seven weeks are: 911 Dispatch Center, police investigations, crime analysis{ Hennepinw��unty �rime Lab, Hennepin County Canine Unit, NorthWest Metro Drug Task Fo�-��, S1NAT Team, Use of Force, and patrol operations. '��' �� =� B � <<,�� It was the consensus of the HRC to promote the cori��riunity volunteering opportunities with those organizations that received rnast re�ent allocafions from the Golden Valley Human Services Fund. Volunteers wauld be c�irected to contact the organizations directly. � ��g. Update on Global Gold�m.Vallev (G��/) Activities No update was available. -° ,, p t-��',., 91,.,u:f� New Business k £; ��`' Commission�r Johnsoi�,expressed an interest in a retreat with the HRC to discuss its purpose. The HRC revie�'rei��i��i��.avv��which state its goals are: • ��-�elp��Iild comrrtunity by creating opportunities for dialogue in the community through`promotion and facilitation of human rights issues in collaboration with '` , existing grciups. e +�� , Seek c��portunities for sponsoring and promoting educational opportunities for the ' ��mmunity to participate (speakers, seminars, forums, etc.) • Advise the City Council on human rights issues by serving the Council as an advisory board. Motion by Commissioner Reisner, second by Commissioner Johnson to hold a HRC Worksession from 5-6:30 pm on Tuesday, November 26, 2013, immediately prior to the HRC's regular November meeting. Motion carried 7-0. There was discussion as to what resources the State of MN HRC has that may be helpful to local HRCs. Commissioner Reisner volunteered to contact the State HRC. Human Rights Commission October 22,2013 Meeting Minutes Page 2 of 3 Commissioner Jordan brought up the Golden Valley Bill Hobbs Human Rights Award, which is awarded to an individual or group who work to build an environment that promotes fair and equal treatment for everyone, whose special efforts often are unrecognized outside their own circle of friends, co-workers, and neighbors. Commissioners should bring their ideas for Award nominees to the next meeting. 2013 Remaininq Meetinq Dates Commissioner Reisner brought up that the HRC's regular December meeting date falls on the 24`h. Motion by Reisner, second by Burris to re-schedule the December 24, 2013 Regular HRC Meeting to December 17, 2013 at 6:30 pm. Motion carried 7-0. '� 2�� o� �� s�� Ad�iourn ��° '�`Y Motion by Commissioner Cook, second by Commissioner Burris,��o ad�our��e m�eting at 7:49 pm. Motion carried 7-0. ;��4 ��' �� ,f� i91;� t�l, ��4 Follow-up Items: � � , , ��, �� • Commissioners that are speaker contacts to get speaker��', �iographie�'for the event program. >G�� , ,e� : � Commissioner Reisner to provide Knauss with a resources list wi�ich will be available as a handout at the event. • � Commissioner Burris will contact Eric Ft}r�berg ��the Spii�at of Hope Church on MLK event partnership. '�< ,; . • Commissioner Reisner to contact the Minnesota State'HRC and find out what resources are available for local HRCs. . � �� -� °��'� � • Commissioners to bring ideas for the Bill �iabbs Human Rights Award nominees to the � � next meeting. s�. '�,F � a � � �� `� Respectfully Submitted;°; ,,., ' -�� ; Chantell Knauss ` � Assistant City Manager Approved by HRC: � � #ai�Ti� r . er.iati � ��=a "� ` �� 'j. �c� �1. ' ��xip� ��i 'Pg,�, �� r:.. Human Rights Commission October 22,2013 Meeting Minutes Page 3 of 3