05-14-13 CM Minutes Council/Manager Meeting Minutes
May 14, 2013
Present: Mayor Harris and Council Members, Clausen, Pentel, Scanlon and Schmidgall,
City Manager Tom Burt, Community Development Director Mark Grimes, City Planner Joe
Hogeboom, Public Works Specialist Eric Eckman, Environmental Commission Chair Jim
Stremel, Student Volunteer Caleb Hausman, and Administrative Assistant Lisa Wittman.
The meeting began at 6:30 pm in the Council Conference Room.
North Memorial Ambulance Presentation
Mike Oliverius and Dr. Patrick Lilja from North Memorial were in attendance to give a
presentation on the ambulance services they provide to the City. Oliverius discussed their
accreditation process, their dispatch system, the number of ambulance requests by
quarter, the 2012 call volume by day, requests per hour of the day, average response
times and the types of calls they receive. After the presentation the Council thanked
Oliverius and Lilja for their report and for attending the meeting.
Receipt of 2012 Annual Report— Environmental Commission
Environmental Commission Chair Jim Stremel was in attendance to review the
Commission's 2012 Annual Report and to get the Council's feedback on their 2013 work
plan. Stremel discussed the Commission's proposed priorities for 2013 including
developing a Natural Resources Management Plan, supporting the Council an an
Organized Solid Waste Collection Study and identifying transportation alternatives.
The Council discussed the priorities and also discussed other possible issues to consider
such as the low maintenance/no mowing proposal, making composting and the waste
collection study a higher priority, consideration of community gardens and doing more to
highlight Bassett Creek.
After discussion the Council consensus was that the first priority should be the Natural
Resources Management Plan, including review of the recent proposal far reducing
mowing, and finding ways to highlight Bassett Creek. The Council agreed to the order of
the remaining priorities as presented in the work plan.
July 4 Naturalization Ceremony
Mayor Harris informed the Council that a Naturalization Ceremony is being held at City
Hall on July 4. He explained that the event will be put on by Envision as a way for the
community to come together. The Council discussed the impetus of this idea and the
costs to the City which will only include having a Community Service Officer open and
close the building.
General Land Use Plan Map Amendment Request— Schuller's Tavern — 7345
Country Club Drive
Tom Burt remind�d the Council that at the last Council/Manager meeting they requested
that Schuller's submit a survey of their property and a site plan illustrating where they
would like to build a patio. He stated that before Schuller's spends a lot of money on
survey's and plans he would like to know if there is Council consensus to consider going
forward with a General Land Use Plan Map Amendment for the Schuller's property.
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May 14, 2013 — Page 2
The Council discussed different Zoning Districts that could possibly be used for this
property. They aiso discussed requiring Schuller's to have a covenant on the property not
allowing for any other types of commercial uses to protect the neighbors.
After discussion the Council consensus was to not move forward with consideration of
amending the General Land Use Plan Map for Schuller's property.
Proposed City Code Amendment— Section 10.23 — Recreational Fires
Caleb Hausman explained that he has been studying the existing language in City Code
regarding recreational fires. He stated that the parameters he used while reviewing
Golden Valley's and other cities' ordinances included permits, monitoring, materials
allowed to be burned, placement, wind speeds, size, extinguishing and compliance with
other government entities. The Council discussed additional parameters such as the time
of day recreational fires would be allowed, the distance that a fire would have to be from a
structure and prohibiting recreational fires on air quality alert days.
After discussion the Council directed staff to move forward with the proposed City Code
amendment with the inclusion of a better definition of recreational fires and the addition of
language prohibiting fires on air quality alert days.
Proposed City Code Amendment— Section 10.4Q Location of Containers —
Residential Zoning Districts
Tom Burt stated that there has been an increase in the number of complaints about trash,
recycling and yard waste containers being stored in public view. He explained that staff is
proposing to amend the language in City Code to state that "containers shall be located
out of view of the public right-of-way" instead of the current language that states
containers shall be located "behind the front of the primary structure."
The Council discussed whether containers should be required to be kept in residents'
garages or if they should be required to be screened. They also discussed phasing the
implementation of any new City Code language regarding the placement of containers
over a one year period.
After discussion the Council directed staff to proceed with the proposed amendment and
bring it, and a communication plan regarding implementation, to a future Council/Manager
meeting for review.
Bottineau Transitway Station Area Planning
Joe Hogeboom stated that Hennepin County has indicated that it will be begin station area
planning this summer for the southern third of the Bottineau Transitway. He stated that
staff is recommending that a steering committee be established which will partner with
Hennepin Caunty to conduct a comprehensive station area planning study. The primary
goals for the study would include identifying all impacts of the Bottineau Transitway on
roads, sidewalks and trails, identifying effects on the existing transit system in
northeastern Golden Valley, identifying station parking issues, availability and
opportunities, meeting with key property owners and stakeholders to understand long-term
plans for the area, identifying impacts to natural resources and ways to mitigate the
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May 14, 2013 — Page 3
impact, establishing long-term land use goals for areas adjacent to the proposed station
locations, developing a communications plan and developing conceptual site design
options.
The Council discussed a number of issues including how much of a role the steering
committee would have in the process, the number of people they would like to be on the
proposed steering committee, if the people selected to be on the steering committee
should be from the City's existing boards and commissions and if some residents in the
area should also be on the steering committee.
After discussion the consensus of the Council was that they are interested in forming a
steering committee for station area planning that would include volunteers from existing
board and commissions and a couple of residents in the area of the proposed Bottineau
Transitway. Hogeboom said he would work on a schedule and communication plan and
bring them back to the Council at a future Council/Manager meeting for review.
Hogeboom added that Hennepin County has offered to give a tour of the Hiawatha Line
for anyone who is interested. The Council discussed possible dates for the tour which
included July 13, 14, 27 or 28.
The meeting adjourned at 8:43 pm.
Lisa Wittman
Administrative Assistant