Loading...
12-04-2013 JWC MinutesJOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of December 4, 2013 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:36 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Bernie Weber, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Director of Public Works, Golden Valley Bert Tracy, Public Works Utility Manager, Golden Valley Kelley Janes, Utilities Supervisor, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Others Present Steve Nelson, Bolton & Menk, Inc. Minutes of November 6, 2013 Meeting MOVED by McDonald and seconded by Norris to approve the minutes of the November 6, 2013 meeting as presented. Motion carried. Capital Improvements Program Update The TAC revised and prioritized projects on the 2014-2018 CIP to include the emergency backup water supply wells and the Crystal reservoir emergency generator. The JWC discussed bonding for all projects. The JWC can bond for $4.5 million; however, that would leave no margin for any type of emergency. The bond would cover the wells and the emergency generator at Crystal, but other projects will be prioritized by the TAC. After discussion, the JWC recommended moving the 54th Avenue watermain project ($720,000) to 2016 and adding $55,000 for replacement of SCADA computers and software upgrades in 2018. Security for the Golden Valley water tower was discussed. Golden Valley is working with Pro -Tec to secure the tower. There is a problem securing the reservoir due to a lack of fiber available along Golden Valley Road. MOVED by Norris and seconded by McDonald to approve the amended 2014-2018 CIP. Motion carried. (:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\12-04-13 JWC Minutes.doc Joint Water Commission December 4, 2013 Page 2 of 3 Emergency Backup Water Supply Plan Steve Nelson, Bolton & Menk (B&M), updated the JWC on progress being made regarding the wells. B&M have identified two well locations in Golden Valley and one in Crystal. The proposed Golden Valley well site #1 is at the reservoir by Wirth Parkway near Hidden Lakes. Clancy will give the MPRB contact information to Steve so he can discuss any concerns with them. Site #2 proposed will be an open trench and trenchless through the golf course. This site will need a survey done. Access would be through the meter vault/pump station. The MPRB will not issue any easements and B&M will need to talk to the golf course staff about doing the trenching and any interruptions construction might cause. The well proposed in Crystal is located west of Douglas Drive. B&M talked with residents and the church located in that location. They will need to evaluate the quality of the water at this site. Using the proposed Crystal well and selecting one of the two proposed wells in Golden Valley, B&M does not expect the costs to reach $4 million. More surveying work is needed to help determine the best location of the wells, a water quality evaluation, and conducting conversations with the electrical customer needs before the bid documents can be prepared. Contract for Engineering Services - Crystal Pump Station Emergency Generator Design and Construction Mathisen presented an agreement for professional services with EDI, Limited to provide engineering services for the design and construction of the emergency backup generator for the Crystal pump station. The contract is a lump sum amount of $12,500. The generator will be purchased from Cat Ziegler and Mathisen thought Cat was part of the HGAC bidding consortium. Mathisen would like to order the generator by the end of the month and have the generator installed in March 2014. The cost of the generator will be about $450,000 to $500,000. The pump station pad is broken and will cost about $960 to be replaced MOVED BY Norris and seconded by McDonald to approve the contract with EDI, Limited for engineering services for a lump sum amount of $12,500 and to direct the City of Crystal to purchase the generator and pad. Motion carried. Contract with PureTech SmartBall Testing of 36" Pipeline Mathisen presented the contract with Pure Technologies U.S., Inc. in the amount not to exceed $53,300. The JWC approved the quote amount of $53,300 at the November meeting. As a result of the Pure -Tech inspection, no leaks were found. Mathisen added that even though due diligence was done and no leaks were found, that does not suggest the pipes are not compromised in some other way (such as rotting around the pipe). When pipes are compromised, it is usually a surface leak or at a joint. Clancy asked how often leak testing should be done. Mathisen thought if magnetic testing was done next year, another inspection would not be necessary for 10 years or so. (:\Joint Water Commission\JWC Minutes\2013 JWC Minutes\12-04-131WC Minutes.doc Joint Water Commission December 4, 2013 Page 3 of 3 MOVED by Norris and seconded by McDonald to approve the contract with Pure Technologies U.S., Inc. for the amount not to exceed $53,300. Motion carried. Update on County Road 9 and JWC Pipeline Project The project is moving forward. The final bid package will be assembled in January 2014. Mathisen is waiting for cost information from Stantec for the parts that need to be ordered. He will bring the costs to the JWC in January for approval of the purchase. January 9, 2014 Tri -City Council Meeting The three city councils will meet at 6:30 p.m. on January 9, 2014 at the City of Golden Valley. Bonnie Morey, SEH, Inc., will attend to facilitate the discussion. Staff will put together background information on the emergency backup water supply plan for the newly appointed city council members. Steve Nelson, Bolton & Menk, will also give a presentation. The final design and financing plan will be discussed and the revised 2014-2018 CIP will be presented. Other Business None. Next Meeting The January 2014 meeting falls on New Year's Day. The JWC wants to meet prior to the January 9th Tri -City Council meeting therefore all decided on Monday, January 6, at 1:30 pm as the first JWC meeting in 2014. Adjournment Chair Burt adjourned the meeting at 3:04 p.m. ATTEST: o Pat Schutrop, Recording Secretary 1:\Joint Water Commission\JWC Minutes\20131WC Minutes\12-04-13 JWC Minutes.doc