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01-14-14 CM Agenda Packet AGENDA Council/Manager Meeting Golden Valley City Hall 7800 Golden Valley Road Council Conference Room January 14, 2014 6:30 pm or immediately following the HRA Meeting Pages 1. Teen Commission 2-15 2. Status of J-HAP, Inc. (Jewish Housing and Programming) Supportive Housing 16-38 Proposal - 9300 and 9310 Golden Valley Road 3. 2013 Human Rights Commission Annual Report and 2014 Work Plan 39-41 4. Transition to Hennepin County Dispatch for Police and Fire Services 42-43 5. Residential Property Maintenance Code 44 6. Social Media Research and Draft Policies 45 7, Five Cities Senior Transportation Program 46-50 8. Council Assignments 51-52 9. Board/Commission Vacancies 53 Council/Manager meetings have an informal, discussion-style format and are designed for the Council to obtain background information, consider policy alternatives, and provide general directions to staff. No formal actions are taken at these meetings. The public is invited to attend Council/Manager meetings and listen to the discussion; public participation is allowed by invitation of the City Council. This d�cumen#is a�ailable in�iternate forrnats upon a 72-ho�r re�c�est:.Ple�se�all : 763-593-8Q06(TTY:7b�-593-3968}to make a r�quest, �xamples af alternate formats may incfude large print,electronic, Braille,audiocassette, etc. M6 i+ y l,/� ,il�':,�y� ,�� City Administration/Council 763-543-8003/763-593-8109(fax} Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 1. Teen Commission Prepared By Thomas Burt, City Manager Summary Mayor Harris has been working with Andrew Urevig on the concept of forming a Teen Commission. Attached is information prepared by Mr. Urevig on his proposal for a Commission. In addition, there is information on how other communities have utilized teen commissions. Staff seeks the direction of Council to determine if there is interest in forming this Commission. The proposal gives the authority to the Commission on what their purpose and role will be. I would recommend the Council discuss what role it would like this Commission to perform. Also by creating this Commission you will be adding responsibilities (workload)to staff and there will be both direct and indirect costs of forming another commission. Attachments • Proposal for a Golden Valley Teen Commission (13 pages) "Across the country, municipal leaders are discovering one of their greatest assets: the youth of their city. Increasingly,youth are working with elected o�cials and other ciry leaders to tackle the important issues of local government. " —National League of Cities Proposal for a Golden Valley Teen Commission Teens are underutilized by the City of Golden Valley as a community asset. There are teens who wish to become more involved in their community—but they don't have a way to do so.Authentic and civic-minded youth participation in government is vital to our democracy, and this still holds true on the local level. Why a Teen Commission?Why now? The time is right for a Teen Commission in Golden Valley. Feedback from teens would benefit the City, as young people often don't have the chance to speak directly with government officials. Furthermore, community involvement is important at any age. Teens can contribute a valuable perspective to issues that Golden Valley faces. Housing and redevelopment can impact teens, transit impacts teens, recreation impacts teens—government impacts teens. For instance,the recent residential survey asked about the potential of a community center in our city. "Space for teen programs" is one of only four potential offerings that boasts over 65% support among residents. Many community concerns bear directly and uniquely on teens, but even on broader issues, we can add additional insight. We often bring a different perspective on city issues to the table than do older adults, which is great—a sustainable setting for teens to contribute ideas can only strengthen city policy. What is your proposal? High school and middle school students living in Golden Valley would comprise the Teen Commission. Interested students would fill out an application, answering a few questions about their desire to serve on the , commission.Then the Open Space&Recreation Commission would interview all applicants, and ultimately select teens to serve on the Teen Commission.The City Council would install new members at a Council meeting. When deciding who would be a good fit, the interviewers would consider the application and interview, in addition to other factors such as school representation, age, and community involvement.The interviewers would be tasked with selecting a commission that best balances the skills of individual teens with the need to accurately represent all teens in the City, for example, by ensuring that the teens chosen come from many of the different schools that serve Golden Valley residents. The Teen Commission would meet monthly, with a staff liaison from the Park&Recreation Department present. The group would determine its own procedures and agendas. Fundamentally,the Teen Commission would weigh in on issues that affect teens.The commission would make recommendations to other commissions and the City Council; it would also take actions of its own, so long as those actions were within the commission's discretion or the discretion of the City Council. Does this represent an opportunity for Golden Valley? Yes!After conducting research on teen advisory groups in other states and reading reports published by groups like the National League of Cities, we have crafted what we believe to be the best approach for Golden Valley. This small proposal could have a big impact and make Golden Valley a better place to live—for everyone. Teen Commission Proposal— 1/14 Sample of Research Findings Our Proposal for Golden Yalley Many cities across the country boast teen or youth commissions of their own. These groups take many forms, with most falling into one of three roles: advisory, community service, or event-planning. Some commissions take on some combination of the three roles. Our proposal for Golden Valley's Teen Commission entails a primarily advisory capacity, where the group would make recommendations and study policy issues of concern to Golden Valley teens. That said, other Golden Valley commissions with an advisory role also branch out and coordinate events relevant to their goals, so the Teen Commission might potentially consider doing so as well. Community service is not an option that has been determined to be desirable. Initial Cities Contacted Saratoga, CA • Youth Commission • Eleven middle and high school residents who are appointed by the Saratoga City Council for two- year terms. • "As leaders of their community, the commissioner's role is to serve as a liaison between the young citizens of Saratoga and the City Council. In addition, commissioners plan, promote and participate in community service, educational and fun activities for the City's youth." • http://www.sarato�a.ca.us/citvhall/comms/�outh/ • Population: 29,926 Notes from phone conversation: • Started because the city's community center wanted youth input. • Current purpose is to plan and provide teen activities and events. • Middle and high school students. • 11 youth commissioners, two-year terms. • City Council selects commissioners via an application and interview process. � All applicants are required to attend and observe at least one commission meeting from the prior year. � Application includes basic questions. � City Council interviews all applicants. Benicia. CA • Middle and high school students that meet twice a month • "The purpose of the commission is to serve as an advisory body to the Parks, Recreation and Cemetery Commission and other groups on matters relating to the welfare of Benicia's youth." • "Paper application followed by Parks& Community Services Department." • Population: 26,997 Ashley Howe, Benicia Recreation Supervisor: "Our Youth Commission meets twice a month Sept-May. The primarily focus on small community service Teen Commission Pronosal— 1/14 Sample of Research Findings activities and drives, supporting City special events, and hosting 2-3 large dances for middle and high school students." Sabrina Corley, Benicia Youth Commission Chair: "I believe the events that we hold are fairly successful every year. We live in a small town that doesn't have much going on, so our biannual clock tower dances attract about 300 high schoolers and similar numbers for middle school dances. We hold the middle school dance in the early evening then the high school dance in the later evening that night. Our PR officers are in charge of advertising at their respective schools (we have one middle school and one high school). They advertise via school wide announcements and flyers, plus word of mouth an social media. The age disparity [with both middle and high school students on the commission] actually creates more dynamic in our meetings. We get input from all ages and can come to a consensus that suits all age groups of the community. Presenting our work plan in November doesn't pose a challenge to me because we commit our first two meetings to finalizing our work plan for me to present to the adult commission. It helps us focus our goals so that our focus doesn't get lost in a sea of ideas. The group voluntarily chooses to comes for meetings so everyone is fairly respective during meetings; I only have to grab their attention a few times a meeting and they quickly react to me. Robert's Rules of Order creates a more formal and serious environment far our commission, and I believe it makes commissioners feel more serious and that they're making a more 'official' impact." PlXmouth.MN • Teen Advisory Group • ages 13-18 • Population: 71,000 Notes from phone conversation: • Formed in 2009. • Holds special events: movie nights, volunteering, etc. • Monthly meetings. • Short application for those interested in joining (not highly selective). • Allows members to miss a maximum of two meetings. • Biggest challenge is determining times when all/most commission members can make meetings. Cupertino, CA Teen Commission 8t''-12"'grade http://www.cupertino.org/index.aspx?page=61 Population: 58,302 • "The powers and functions of the Teen Commission are to advise the City Council and staff on Teen Commission Proposal— 1/14 Sample of Research Findings issues and projects important to youth." • 11 youth commissioners • City Council picks commissioners � Application: questions, letter of recommendation, parent recommendation � Interviews for all applicants Teen Commission Pronosal— 1/14 Sample of Research Findings Additional Survey Results SC PE Milpitas, CA "The commission is an advisory commission that provides insight and recommendations to the City Council.They specifically weigh in on issues and items that specifically pertain to teens and the youth of Milpitas.At this time, it is not sent that their scope is too broad." Cottonwood,AZ "The Youth Commission serves in an advisory capacity to the Council. Having broad bylaws allows the Commission to work freely to accomplish their goals.The Commission has never needed to have official resolutions made concerning initiatives. Our actions habitually focus on community service, advocating, and programs." Burlingame, CA "The YAC is responsible for the middle school dances, they run the local Princess Project(gathering donated prom dresses), Spaghetti Dinner(fundraiser to support the Youth Scholarship Fund), Holiday Tree Lighting Ceremony, and Streets Alive (a health and wellness fair).Additional projects vary from year to year depending on the focus of the group.This year our big focus is anti-bullying. We are putting together an assembly to take to the middle and elementary schools." STAFF TIME Milpitas, CA Stafftime varies as it depends on the number of events that the Youth Advisory Commission decides to hold. The more events, the more staff time it requires. Currently, there are 2 staff assigned to the commission: a. Jaime Chew (me), Recreation Supervisor as the commission liaison b. Alex Greer,Acting Program Coordinator as the recording secretary c. If the commission is involved in a issue that requires another staff person from another department,yes that city staff person is usually involved. Cottonwood, AZ Our Commission as a whole completes over 1,000 hours of community service a year. With two staff persons and the addition of admin time we are looking at approx. 6,000 hours+, Burlingame, CA "The time commitment varies depending on the number of activities going on each month.There are two weeks of interviews in the beginning, meetings twice a month, additional committee meetings as needed, and all special events. I would say that I spend at least 15 hours a month on my YAC, but that is because I love doing it and make sure it works with my other time commitments." Teen Commission Pro�osal— 1/14 Sample of Research Findings Examples of Bylaws and Scope Elk Grove, CA Below are Elk Grove's Council-approved objectives, as codified in the city's official Youth Commission Ordinance: A. Der+elap an�maintain a thre�-��ear aeti�in plan autlining are�s far s#u�y�p fhe carneni.ssian. B. Review issues relaUng t�i�rc��rarns and s�tviees for c#rilciren and y�nuth. G. Identify and reeamrnend prioriti�s 2rrs+�ng pragr�ms and seruiees far chile�ren and youth, [i. �reate�foru€n for c�is�us�i�n+t�ith chilc�rerr,y�iuth�nc�tt�eir fam[li�s. E. Ad�rocate far ser�rices�n�p€ograr�s for childten and�QU#h. F. ��l�k£'f2COR'fRlEttt�8��t1$fi3f pG�tQTS['i'k5,�2011C12S,3�if�TI�C�SS��±I�C�13f��1A[i t€��fQt�'iQ'[�'�h2 172S1fh 3ttQ tiV�'ll-b�ifl�af chilclren,youth and fheir farrtities- �. "��1ork with#he putsPic and priv�te sectars to ttrirrg f�arth the c4nc�erns Qf chilc€ren and youth as�+ell as esraluate prograrn€�ing that witi enhance the devel�pment c�f ehilciren and yout�. H. Develc��a a cQmmunicatic�n net�or�to di�s�eminate infarmatic�n�t�out serrices tcr�hildr�n an:c�yauth. #. �ubmit a c#uarterly report#o fhe t��yor and�i#�Council. J. �#eetwit�r thei�resp�ctive Cauncilrnern�er on:ce a manth. Lathrop, CA The functions of the Youth Advisory Commission, as provided by the Lathrop Municipal Code, are as follows: • To develop recreational, educational, and social service opportunities for those teens no less than thirteen (13) and no more than eighteen (18)years of age; • To act in an advisory capacity to the City Council in all matters pertaining to the youth and teen population;To encourage a sound program to expand youth facilities including development and maintenance; • To foster close coordination of services between agencies in the county of San Joaquin providing services to youth and teens and the City to avoid duplication of services; • To interpret youth programs to public officials and the general citizenry in order to promote understanding and financial support from public and private sources; • To act in an advisory capacity to the City Council in making plans for and conducting activities for youth; • To recommend to the City Council the establishment of general policies, rules and regulations, and rates or fees to be charged with respect to the operation of a Lathrop teen program and its services as defined by the annual budget; • To consider recommendations and requests originating from any source; • To make periodic inspections of the youth facilities; • To advise the City Council in the acquisition, development, beautification and maintenance of additional facilities for use by youth; • To advise the City Council in coordinating the youth services with the programs of other organizations and government agencies; • To advise in the preparation of the annual teen budget and long-range capital improvement Teen Commission Proposal— 1/14 Sample of Research Findings programs for youth and teen amenities for submission to the City Council; • To advise the City Council on the problems of the development of facilities, programs and improved services for youth; • To formulate policies on youth services for approval by the City Council, including,to the extent possible, agreements with other governing bodies for the best possible joint use of youth and other facilities; • To consider and make recommendations to the City Council on all requests for permanent facilities to be erected in conjunction with senior activities; • To recommend to the City Council policies, rules and regulations relating to the conduct of youth facilities and activities and rates or fees to be charged for the use of youth facilities or programs; • To perform such other duties as may be requested from time to time by the City Council; • The City Council shall not receive recommendations from the commission on the same subject matter within a six-month period without significant additional information and/or without a majority vote ofthe commission; and • To annually hold a joint meeting with the parks and recreation commission to discuss goals for the coming year. (Ord. 03-224 § 5: Ord. O1-186 § 1 (part)) Loveland, CO From the City's website: (htt •�//www.ci.loveland.co.us/index.aspx?page=951) "The Youth Advisory Commission serves as a link between the City Council and the youth of Loveland to identify issues pertaining to youth, communicate the concerns of youth to the City Council, and suggest possible action to be taken.The Commission takes direction action by working with the City Council to suggest action items for the Council agenda, proposing City programs, activities, ordinances, amendments and lobbying for youth interests." Medford. OR From the City's website: (http://www.ci.medford.or.us/CCBIndex.asp?CCBID=42) "The Mayor's Youth Advisory Commission consists of fifteen representatives from South Medford,North Medford, Cascade Christian, and St. Mary's High Schools. Members are appointed by the Mayor and serve as an advisory body to the City Council on matters concerning youth and youth activities. Its purpose is to help find constructive activities for teens,to aid in solving problems concerning teens, and to find ways to get students involved in the community." Burlingame, CA From the City's website: (http://www.burlin a�me.or�/index.aspx?�aee=1011) "Youth Advisory Committee members have the important duty of advising the Parks and Recreation Commission and the Recreation program staff as to the concerns and interests of youth and teens in the Burlingame Community. This may include programs relating to safety, recreation, alcohol & drug awareness, education, special interests, sports, community involvement, socialization, politics and policy, community development, and environmental concerns." Chino, CA From the City's website: (htt�://www.citvofchino.org/index.aspx?pa�e=62) Teen Commission Proposal—1/14 Sample of Research Findings "The Teen Advisory Committee (TAC)was established by the City of Chino ta gain vital input on teen issues while promoting greater involvement of youth in the community and municipal government. the Committee consists of seven(7)voting members,two (2)non-voting members and member-at-large. The purpose is to provide a forum where youth are able to identify youth-related issues of concern and serve in an advisory capacity to the Community Services Commission in recommending solutions as they relate to programs or projects in the City of Chino." Milpitas, CA The Youth Advisory Commission was established by the Milpitas City Council on May 21, 1996. Below is its purpose as stated in the commission's bylaws: "The Milpitas Youth Commission works in an advisory capacity to the City Council on matters pertaining to youth.The Commission assists City Council in the identification and addressing of these matters." Bavtown,TX From the City's website: (http://www.ba own.or�/gov/boards/��ac) "The Youth Advisory Commission (YAC)will serve as the 'voice' of the Baytown teen community. The YAC will serve as a link between the City Council and the youth of Baytown to identify issues, communicate concerns and suggest possible City Council action pertaining to Baytown's youth.The City Council envisions a better tomorrow by viewing today's teenagers as a valuable resource. Therefore, the YAC will take a direct role by working with the City Council to recommend action items for the Council agenda, proposing city programs, activities, ordinances, amendments, and presenting youth interests.The Commission will seek a diverse group of applicants in order to best represent the youth of the community." Millbrae, CA From the City's website: (http://www.ci.millbrae.ca.us/index.aspx?page=174) "The Youth Advisory Committee provides a forum for discussion and resolution of issues affecting youth, and facilitates communication between youth and City government." Teen Commission Pro�osal— 1/14 Sample of Research Findings Example of one MeetingAgenda City of San Ramon, California December 17, 2013 6:30pm 1. CALL TO ORDER 2.ROLL CALL 3. SPECIAL ITEMS/ANNOUNCEMENTS 3.1 Street Smarts Presentation -Cathy DeLuca, Program Coordinator 4. PUBLIC COMMENT OR WRITTEN COMMUNICATION At this time,those in the audience are encouraged to address the Teen Council on any item not already included on today's agenda. If possible, comments should not exceed five minutes. If this is not considered sufficient time to address the issue, please arrange with the Secretary to have that item placed on the Agenda for a future Committee meeting. 5.APPROVAL OF MINUTES 5.1 Minutes of November 19, 2013 6. CONSENT CALENDAR Consent Calendar items are considered routine and are acted upon by the Teen Council with a single action. Members of the audience wishing to provide public input may request that the Teen Council remove the item from the Consent Calendar. 7. COMMITTEE BUSINESS 7.1 Programming Report-Riva Fouzdar 7.1.1 Teen Government Shadow Day 7.1.2 Teen Citizenship Award 7.1.3 Teen Council presenting at "Youth to Youth" & "She's All That Conference" 7.1.4 Teen Tech day at the San Ramon Senior Center 7.2 Community Outreach Report- Caroline Lee 7.2.1 Showing of Behind the Orange Curtain 7.2.2 Expressions Project Update Teen Commission Pronosal— 1/14 Sample of Research Findings 7.3 Public Relations Report-Akanksha Dadlani 7.3.1 Create Survey for Open San Ramon 7.3.2 Promote Teen Council Events 8. COMMITTEE LIAISON REPORTS 8.1 Arts Advisory Committee -Neal G. (primary), Priyanka(alternate), Olivia(alternate) 8.2 Economic Development Advisory Committee-Krupa(primary),Neal S. (alternate) 8.3 Housing Advisory Committee -Mia(primary), Rushita(alternate) 8.4 Library Advisory Committee -Liya(primary),Angela(primary), Sameera(alternate) 8.5 Planning Commission-Michael (primary), Samay(alternate) 8.6 Senior Advisory Committee -Rive(primary), Rushita(alternate) 8.7 Transportation Advisory Committee -Taha(primary), Shalaka(primary), Bijan (alt) 8.8 Social Media Committee- Liya Khan 8.9 Parks& Community Services Commission - Harshini (Student Commissioner) 8.10 City Council Representatives - 2nd Tuesday of the Month -Michael, Sameera, Samay,Vikas 4th Tuesday of the Month -Liya, Neal S.,Akanksha, Rushita 9. STAFF REPORTS 9.1 Staff Updates 9.1.1 High School Acoustic Night-January 31 st 9.1.2 Teen Job Fair-March 1 st 10. COMMITTEE MEMBER ITEMS 11. ADJOURNMENT Next meeting will be held on January 28, 2014 at 6:30pm at the Dougherty Station Community Center, 170ll Bollinger Canyon Road, San Ramon, CA 94582 The following pages contain another city's Youth Advisory Commission bylaws,which serve as an example that Golden Valley might consider. CITY OF MILPITAS YOUTH ADVISORY COMMISSION BYLAWS The Youth Advisory Commission was established by the Milpitas City Council on May 21, 1996. Section 1. Purpose The Milpitas Youth Commission works in an advisory capacity to the City Council on matters pertaining to youth. The Commission assists City Council in the identification and addressing of these matters. Section 2. Membership The Youth Advisory Commission is composed of nine(9)members and four(4) alternates. At least two members shall represent the middle school grades. Any resident of Milpitas or resident within the boundaries of the Milpitas Unified School District who will be in grades 7 through 12 during the next Commission term following his/her appointment will be eligible for membership. Section 3. Term of Office and Removal Appointments for the Youth Advisory Commission shall be made in October of each year,with all members and alternates seats being a one(1)year term. A Youth Advisory term will start in October and end in September. Youth Advisory Commission members and alternates shall be expected to attend all regular business meetings of the Youth Advisory Commission. When any member or alternate has three more unexcused absences in a 12-month period, the Commission shall forward this information to the City Council for review and possible removal of the member from the Commission. Section 4. Vacancies Vacancies will be filled for the unexpired portion of the term in the same manner as the original appointment. Section 5. Officers The Youth Advisory Commission shall elect from its membership a Chairperson and Vice-Chairperson for a one year term. The Chairperson shall preside at all meetings of the Youth Advisory Commission and shall appoint standing or special committees as may be necessary to carry the Youth Commission's business,and shall supervise the efficient and responsible operation of the Youth Advisory Commission. The Vice-Chairperson shall preside at Youth Advisory Commission meetings in the absence of the Chairperson, and shall assume specific leadership responsibilities as determined by the Chairperson. The Secretary shall be responsible for all communications for the Youth Advisory Commission meetings,and shall solicit and keep records of the minutes of the Commission. The Treasurer shall be responsible for the recordkeeping of revenues and expenditures for the Youth Youth Advisory Commission -1- Advisory Commission projects and activities and shall report to the Youth Advisory Commission quarterly on the accounts. Section 6. Meetinss The Youth Advisory Commission shall hold regular monthly meetings on the second Thursday at 7:00 p.m.,with the exception of June when no meeting will be held. The Chairperson may call special meetings provided that at least three days notice is given to all Youth Advisory Commission members. The Youth Advisory Commission shall publish an annual calendar indicating the regularly scheduled meetings for the entire year. This meeting schedule shall be made public no later than the third meeting of the newly appointed Youth Advisory Commission. The first meeting of each newly appointed Youth Advisory Commission shall be an orientation. The second meeting shall be an extended meeting in which issues and concerns are identified,and the plan of action for the year is developed. Meetings shall be limited to two and one-half(2-1/2)hours in length. Meetings may be extended past the time limit by a two-thirds majority vote. Except as otherwise provided by these bylaws,the Commission will follow the latest edition of Robert's Rules or Order for the orderly conduct of ineetings. Section 7. uorum A majority of the seated members of the Commission,without regard to vacant seats, shall constitute a quorum. However, in no event shall fewer than three members constitute a quorum. Section 8. Voting and Seating Voting authority is extended to nine(9)members. An alternate member shall vote only if seated in the absence of a regular member. In the event that a regular member is absent,alternate members shall be seated in order of their alternate position. If a member arrives after an alternate has been seated,the alternate shall remain as the voting member until the end of the meeting. Section 9. Designation of Committees Sub-Committees shall be formed as the Youth Advisory Commission deems needed,in relation to the work of the Youth Advisory Commission. Youth Advisory Commission members shall be expected to participate in at least one sub-committee at any given time. Section 10. Assistance of Staff The City Manager of the City of Milpitas shall provide the Youth Advisory Commission with such information and staff assistance as the Youth Advisory Commission may from time to time request, subject to the limitations imposed by the City Council. The staff inember designated by the City Manager shall attend meetings of the Youth Advisory Commission and submit such reports as said Commission my request and as deemed necessary or desirable,subject to limitations imposed by the City Council. Youth Advisory Commission -2- Section 11. Amendments These bylaws and operating procedures may be amended by a simple majority of those voting at any legal Youth Advisory Commission meeting, subject to approval by the City Council. APPROVED BY CITY COUNCIL ON FEBRUARY 1,2000. PASSED AND ADOPTED by the Milpitas City Council on the 2°d day of June,2009. Youth Advisory Commission -3- i✓��y l-f� ,°�y�'�4�<�.. !, ;h. �, i Planning Department 763-593-8095 i 763-593-8189(fax) Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 2. Status of J-HAP, Inc. (Jewish Housing and Programming) Supportive Housing Proposal - 9300 and 9310 Golden Valley Road Prepared By Mark Grimes, Community Development Director Summary J-HAP (Jewish Housing and Programming) has purchased two properties at 9300 and 9310 Golden Valley Road. On April 3, 2013, the City Council amended the Zoning Map in order to allow these two lots to be used for supportive housing. The properties had previously been zoned Business and Professional Offices and the properties were rezoned to High Density Residential (R-4). At the same meeting, the City Council also amended the General Land Use Map from the Commercial-Office Designation to Residential-High Density. J-HAP is now in the process of finalizing the funding for the structure that will have 50 units of supportive housing which includes offices, a wellness center, dining area and gathering spaces and public spaces. It is anticipated that the residents would be low income. The estimated cost of this housing is $12,000,000. The cost of the housing will be funded by several sources. About half is planned to be funded by donations. My understanding is that the fund raising campaign is underway and going well. The other sources of funding are from tax credit equity proceeds ($6 million), Community Development Slock Grant (CDBG) funds, Hennepin County funds, and the potential for funds from Golden Valley by the use of Tax Increment Financing (TIF). Attached is information that was provided to the City Council as part of the General Land Use Plan Map amendment and Rezoning processes. Also attached is a brochure from J-HAP for the campaign to raise funds for the supportive housing in Golden Valley. At this time, J-HAP has approached City staff about the possibility of using TIF for this development. Staff is asking the City Council to give direction to staff whether or not to work with J-HAP to explore the use of TIF. If this direction is to go forward, l-HAP would complete all necessary forms and pay the fees as established by the City Council to determine the feasibility of the use of TIF. 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Background J-HAP (Jewish Housing and Programming) is a faith-based, non-profit organization which serves to provide life-long services and housing to adults who have developmental disabilities. While no current facility exists, the organization's vision is as follows: "To empower residents to achieve their full potential by providing guidance and support, the ability to practice a lewish life style, and enable a high quality of life enriched with socialization opportunities, education, vocation, culture, and recreation." The organization has identified the properties at 9300 and 9310 Golden Valley Road as the preferred location for its future facility. The site is in close proximity to the majority of 1-HAP's partner agencies and its client base. In order to meet the needs of its funding partners,J-HAP must first successfully establish proper zoning and land use controls on the site. The amenities planned for the facility include approximately 50 residential units, lounge and communal areas, a library, dining facilities, exercise facilities and offices. J-HAP does not currently have specific site plans for the property. J-HAP is working with staff to determine stormwater and waste water issues at the site. When site plans are prepared, it is anticipated the J-HAP will apply for a Planned Unit Development (PUD) Permit. In the interim, the existing house and office building on the site will remain legally non-conforming land uses. Site Information Currently, a small office building is located at 9300 Golden Valley Road, and a single family residential home is located at 9310 Golden Valley Road. Golden Valley Road was the primary east/west transportation corridor through Golden Valley during the early portion of the twentieth century. When Olson Memorial Highway was constructed in the 1960s, that portion of Golden Valley Road began to serve as a frontage road. In 2008, the City updated its Comprehensive Plan and guided 9300 and 9310 Golden Valley Road as "Commercial-Office." It was thought at the time that the success of the office area along U.S. Highway 169 to the west would spur further like development at this site. Since that time, the City approved a 142-unit luxury apartment building across Golden Valley Road from the J-HAP site. Coinciding with the approval of the luxury apartment development, the City's Housing and Redevelopment Authority established the Highway 55 West Renewal and Renovation Area along this corridor. The Renewal and Renovation Plan, which was required for creating the Area, identifies pedestrian-scale improvements to Golden Valley Road, west of Decatur Avenue. Improvements will likely include the installation of sidewalks and decorative pedestrian lighting. The Golden Valley Road/Decatur Avenue intersection with Highway 55 will also be improved. Recommendation Upon the direction of the City Council, staff has been working with J-HAP officials to identify appropriate locations for its facility in the community. The Planning Department believes that the 9300/9310 Golden Valley Road site is very well suited for this development due to complimentary adjacent residential and social service-based land uses, its close proximity to restaurants, retail and jobs, its close proximity to transit service and the planned pedestrian enhancements to Golden Valley Road. 4 Staff recommends approval of the Comprehensive Plan/General Land Use Plan Map Amendment, re-designating 9300 and 9310 Golden Valley Road from "Commercial-Offices" to "Residential-High Density" in order to accommodate the future development of a faith-based residential facility to serve adults with developmental disabilities. 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Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 3. 2013 Human Rights Commission Annual Report and 2014 Work Plan Prepared By Chantell Knauss, Assistant City Manager Summary As you know, the Human Rights Commission (HRC) was re-instated in 2013. Council Member and Former HRC Chair Andy Snope will present the 2013 Annual Report and review the Commission's proposed 2014 Work Plan. Attachmenfs • 2013 Human Rights Commission Annual Report (1 page) � 2014 Work Plan (1 page) ,� . � � A"� �� , .. �� CITY OF GOLDEN VALLEY � HUMAN RIGHTS COMMISSION 2013 ANNUAL REPORT The re-established Golden Valley Human Rights Commission (HRC) held its inaugural meeting on June 25, 2013. There are currently nine commissioners appointed to the HRC: Chair, Andrew Snope Vice-Chair, Adam Buttress Jonathan Burris Brian Cook Christopher Jordan Payton Perkins Carla Johnson Ethan Meirovitz Debra Reisner The Human Rights Commission sponsored two activities for community participation in 2013: Seatember 11 Dav of Service and Remembrance The HRC sponsored a September 11 Day of Service and Remembrance in partnership with Second Harvest Heartland in Golden Valley. There were 23 Golden Valley volunteers that participated in the event, contributing a total of 46 hours of time. The group worked on sorting and packing 6800 pounds of potatoes into family sized servings. HRC Conversations "MN Nice?" Movie Nis�ht On November 21, 2013, the HRC held its inaugural Conversations event on the f�m, "MN Nice?" The event included a viewing of the film, followed by a panel discussion which included the Director Alec Fischer; Nicque Mabrey, Associate Director of Policy for OutFront Minnesota; and Katy Cummins-Bakko, Positive Behavioral Interventions and Supports Coordinator, Robbinsdale Schools. 23 community members were in attendance. Bud�tet Of the $3,500 of its 2013 Budget, the Commission expended $318.23. During the course of 2013, the HRC held seven (7) regular meetings(June-December), one (1) worksession, and two (2) public events for the community of Golden Valley. ,�� w _.,,� CITY OF GOLDEN VALLEY � - �+ HUMAN RIGHTS COMMISSION 2014 PROPOSED WORK PLAN � The Golden Valley Human Rights Commission (HRC) proposes the following work plan for 2014: Martin Luther Kina, Jr. Dav The HRC, in partnership with Spirit of Hope Church is sponsoring a continental breakfast and live televised viewing of the General Mills Foundation and United Negro College Fund presentation of the 24th Annual Dr. Martin Luther King, Jr. Holiday Breakfast"Reimagine the Future" with keynote speaker ponna Brazile. Twin Cities Pride Festival The HRC would like to participate or have a presence in the Twin Cities Pride Festival to be held June 28-29, 2014. HRC Conversations The HRC plans to host one to two HRC Conversations centered on the theme of abuse for this year. The Commission is working to narrow the theme to a specific area of abuse such as: domestic/relationship violence, elder or child abuse. Based on the specific theme selected, the events may be a speaker presentation, community book reading, movie viewing with follow-up discussion or other type of event with the goal of sparking a conversation in the community about the issue. Seatember 11 Dav of Service and Remembrance The HRC would like to again sponsor a September 11 Day of Service and Remembrance in partnership with Second Harvest Heartland in Golden Valley. This was a successful event in 2013 and HRC would like to continue sponsoring this volunteer effort, possibly on an annual basis. �� Police Department 763-593-8079!763-593-8098(fax) �� E . � Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 4. Transition to Hennepin County Dispatch for Police and Fire Services Prepared By Stacy A. Carlson, Chief of Police Mark Kuhnly, Fire Chief Summary The Hennepin County Board of Commissioners has passed two resolutions related to the City of Golden Valley transitioning police and fire dispatch service to the Sheriff's Office dispatch facility. The first resolution states that "Golden Valley is authorized to join the Hennepin County PSAP at the time the new 911 facility opens in Plymouth, estimated to be in late 2014." The second resolution states "the financial arrangements for the provision of service will be resolved three months prior to becoming operational in the new facility and will be approved by the Hennepin County Board." Please note the first resolution included language estimating payment of a one- time set-up fee of$54,000, so the second resolution appears to be directed toward the question of whether the Board is going to mandate Golden Valley pay additional costs (i.e. a user's fee)for dispatch services. No other city currently dispatched by the County pays, or had to pay, fees above hardware/staff costs directly related to the transition process. For the last several months, Police and Fire personnel have been working regularly with Sheriff's Office personnel at the current dispatch tower to provide information and make decisions related to the transition. At this point, Sheriff's Office dispatch personnel have indicated they will be ready for Golden Valley to transition several months before the anticipated completion of the new facility. In fact, they have indicated they prefer Golden Valley transition well before the new facility opens, as they do not want to transition their entire current facility to the new building and transition Golden Valley at the same time. If Golden Valley gives Edina notice that it will be terminating our contract prior to the end of 2014, and presuming the City does not have to pay a service fee for County dispatch services, there would be about a $12,000 per month savings for every month the City isn't with Edina in 2014. Conversely, if the City has to wait until the Sheriff's Office completes the main transition to the new facility, it will likely be into 2015 and the City would have to budget for Edina dispatch in 2015 - currently not planned. It is imperative that Council approach the County Board to get on an agenda at a future meeting and get the answers to two questions: 1) Will the Board authorize an early transition if the Sheriff's Office is ready and wanting our transition to occur prior to the opening of the new facility?; and 2) Will there be a proposed user's fee above and beyond the already anticipated and mentioned hardware/staff transition costs? If the County Board were to indicate they intend to charge Golden Valley a user's fee,then the Council will have to decide if it wants to pay for services already charged to residents via property taxes and that no other city is being charged. If the City is told a user fee will be imposed and that is not desirable, the City would have to negotiate another contract for dispatch services with Edina for continued service beyond 2014. R.i Y N }' 4.i� t Y %� Fire Department 763-593-8079/763-593-8Q98(fax) . . . . . . - ----. . . . .. .. . . � - . ,.:�.�. »�` .. .. .......u9�'�� . . . „1t�1�� ... Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda item 5. Residential Property Maintenance Code Prepared By Mark Kuhnly, Fire Chief Summary Staff will be in attendance to make a presentation and discuss the Residential Property Maintenance Code, rental licensing and the Safer Tenant and Renters (STAR) program. The current Property Maintenance Code and STAR program have been in existence since 2006. Staff has identified sections of the Property Maintenance Code and portions of the STAR program for Council to consider amending. One consideration is amending the current Property Maintenance Code and adopting the International Property Maintenance Code (iPMCj. The IPMC is developed by the International Code Council that encompasses the building, fire and mechanical codes currently adopted by the City. The STAR program currently applies to rental properties with three or more units. The program could be expanded to all rental properties. Cl��' (�� 4€:i;�; 't City Administration/Council 763-593-8q03/763-593-8109(fax} Executive Summary Golden Valley Council/Manager Meeting lanuary 14, 2014 Agenda Item 6. Social Media Research and Draft Policies Prepared By Cheryl Weiler, Communications Manager Summary On December 10, City communications staff presented results from surveying 16 metro area cities to determine best practices for social media policies and implementation. Staff also presented draft policies to serve as the starting point for Golden Valley's social media efforts. The proposed Golden Valley social media program will strengthen the City's established image, provide additional channels for communicating with citizens, and be positioned to grow and evolve to meet the changing needs of the City and its stakeholders. As requested by the City Council, staff is returning for further discussion of the proposals, including draft social media policies for employees and elected officials, so newly elected Council members can provide input. �� City Administration/Council 763-593-8003/763-593-8109(fax) Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 7. Five Cities Senior Transportation Program Prepared By Thomas Burt, City Manager Summary In 1985, the five cities of Brooklyn Center, Crystal, Golden Valley, New Hope, and Robbinsdale entered into a Joint Powers Agreement to sponsor a program offering transportation to their adult population age 60 and older. It had been determined that the population, age 60 and older, had unmet transportation needs and that combining resources for the purpose of providing a senior transportation program on a limited basis would benefit each city. The purpose of the program was to provide efficient, reliable, cost-effective transportation to grocery stores, discount centers, pharmacies, senior dining and city-sponsored senior activities. It was to complement existing transportation programs provided by other area agencies, specifically medical transportation. The Five Cities Senior Transportation Program supported independence, self-sufficiency, and socialization for the five cities' older residents. The actual program started in October 1986. It was decided to contract with transportation agencies rather than purchasing vehicles. The contract was held by Laidlaw/First Student from 1986-2010. PRISM/PRISM Express was awarded the contract in 2011. The funding for the program is equally divided among the 5 Cities. The annual cost to Golden Valley in 2012 was $13,700. The City uses CDBG funds for this program. With the closing of PRISM Express in November 2013, the 5 Cities are taking time to evaluate and explore the different options. These options include looking at what other bus services are available for individuals and Five Cities Senior Transportation Program to use and whether or not the Five Cities Senior Transportation Program is still needed and should be continued. The Executive Committee of the program will be meeting to review the different options and make a decision on the future of the Five Cities Senior Transportation Program. The Five Cities Senior Transportation Program has seen a decline in riders over the years. In 2012, Five Cities Transportation served 474 individuals down from 697 served in 1997. Approximately 22 Golden Valley residents were served on a monthly basis in 2013. Reasons for the decline have been discussed: senior apartment complexes are offering transportation to residents, more women have driver's licenses and are keeping their cars longer, and people are more independent or rely on friends or family members to meet their transportation needs. All current riders of the Five Cities Senior Transportation Program have been notified of the changes. We also have given riders some information on alternatives services that are currently available for them to purchase groceries and pharmaceutical needs. Please refer to the Sun Post article attached. In February,the executive board will be meeting and will make a final decision on disbanding Five Cities Senior Transportation. Attachment • Sun Post Five Cities article dated December 18, 2013 (3 pages) Sun Post � Five Cities service may reopen in new format Page 1 of 3 post.m nsun.com http:lipast.mnsun.coml2013/12/five-cities-service-may-reopen-new-farmail Five Cities service may reopen in new format Executive Board makes no official decision in December meeting The future of Five Cities Transportation,which shuttled west metro seniors to grocery stories, doctor appointments, and so on, is still in flux after a Dec. 12 meeting of the organization's executive board. Board members decided to wait until their next meeting, in February, to determine how the program will continue after it lost the use of buses supplied by the PRISM social service agency in early October. PRISM discontinued its own busing program due to budget constraints, making Five Cities, which leased its buses from PRISM, a transportation service without any means of transport. In the meantime, Robbinsdale Recreation Programs Manager Pam Schmitz will compile additional data about ridership numbers, a history of the program and its goals, other services that could replace or supplement those already provided by Five Cities, the results of a Hennepin County study on projected ridership in the area, and budget figures. An exact date in February for that meeting had not been set as of press time. While nothing was formally decided at the Dec. 12 meeting, members were in general agreement that the program will almost certainly not resume in its previous form. When discussing the program, board members operated under the assumption that area seniors used Five Cities' buses for two reasons: to get around when they would otherwise be unable, and to attend social gatherings or simply socialize with other riders and the service's bus drivers. Robbinsdale Recreation Assistant Sharon Laurel, for instance, mentioned that she had fielded calls from concerned riders who had expressed how much they would miss chatting with the bus drivers. At issue was whether Five Cities' service had been rendered largely redundant by other, similar services and whether the organization's resources might be better spent on the "social" aspect of the program due to declining ridership and increasingly costly subsidies for each ride. Alternatives Multiple board members mentioned Metro Mobility, which offers similar services to seniors with disabilities, as an alternative. Also mentioned were proprietary grocery delivery and social outing services used by area senior living facilities. "Is it possible we've outlived our usefulness?" asked Brooklyn Center City Manager Curt Boganey. Many on the executive board agreed that the program, which began in 1986, was created at a time when many elderly women didn't drive and when many senior housing facilities offered few, if any, transportation services or social outlets. Robbinsdale City Manager Marcia Glick noted that her city's three senior housing facilities offer grocery delivery services, and that fewer than five percent of residents there ride on Five Cities buses. http://post.mnsun.com/2013/12/five-cities-service-may-reopen-new-format/ 1/10/2014 Sun Post � Five Cities service may reopen in new format Page 2 of 3 A letter addressed to Five Cities Transportation riders dated Oct. 31 also mentioned Store to Door, Gopher Grocery, Coburns, and Lund's and Byerly's as potential replacement grocery services. Laurel said, of the nine calls for service she had fielded about Five Cities since it ceased operating, six were for medical purposes. Five Cities never provided medical service in the first place, one board member pointed out, but Metro Mobility does. The Five Cities schedule for Nov. 1-13 of this year also mentions Transit Link as a potential alternative. Transit Link provides a similar"dial-a-ride" service and is wheelchair accessible. Golden Valley City Manager Tom Burt said he thinks two thirds of affected seniors will find other services to use. Some board members said the relatively small number of calls their o�ces had received about the program may indicate that former riders have already found alternative services. Alternate means of social interaction for seniors were also discussed. "The big thing that isn't there is that social (aspect)," Schmitz said, referring to the current status of the organization. Schmitz later noted the importance of the social outlet inherent in the program when she mentioned the Five Cities motto, "It's more than just a ride." Robbinsdale Senior Commission member Dave Bjorkquist echoed that sentiment in a phone interview in November, saying "Five Cities Transportation has almost billed itself as more than a ride, meaning that it was an opportunity to meet other people, get out of the house, and to socialize a little bit. And I think there were some people who got to know each other on the bus. That may be one of the things that will not be replaced." "If it's just that social need, we can easily fill that," said Kelly Mertes, Program Supervisor for Brooklyn Center, at the Dec. 12 meeting. Before the cessation of service, the program had hosted a "Brunch Bunch" program, wherein seniors would take monthly trips to restaurants on Five Cities buses. In a phone interview, Glick mentioned the "Out and AbouY' program, which buses seniors to plays and other social events, as an alternative. "To me, this Brunch Bunch activity could be an Out and About thing. You wouldn't need to have the Five Cities bus system doing a Brunch Bunch. You could just have Out and About Brunch Bunch," she said. Currently, Out and About trips are largely an out-of-pocket expense for riders, as opposed to the subsidized rides provided by Five Cities. Instead of paying the highly-subsidized rates, Out and About riders would pay the cost of the bus. Subsidy concerns While budget numbers fluctuate from year to year, each of the five city governments that make up the program — Robbinsdale, Crystal, New Hope, Golden Valley, and Brooklyn Center—contributes an equal share to the program's $90,000 annual budget, which was used to pay for the use of buses formerly provided by PRISM. http://post.mnsun.com/2013/12/f ve-cities-service-may-reopen-new-format/ 1/10/2014 Sun Post � Five Cities service may reopen in new format Page 3 of 3 The cities' contributed money is offset by nominal rider fares, and many cities use money from federal "community development block grants"to fund their contributions. However, federal money and ridership have both been decreasing over the past decade. Glick said in a followup interview that Brooklyn Center has not used block grant money for a long time, and that Robbinsdale and Golden Valley are no longer direct recipients of that money, either, having entered together into a grant pool. Instead, Robbinsdale uses a mixture of grant money and general fund money, and Golden Valley uses general fund money exclusively. New Hope City Manager Kirk McDonald said that Five Cities riders attend city council meetings to express their appreciation for the program. "Our council likes the program and they would probably find a way to fund it out of the general fund," he said. Because ridership has been steadily declining, thus providing less fare money to make up the difference, the amount subsidized per ride has steadily increased. In 2011, Schmitz said, the organization subsidized between $6.80 and $7.06 per ride. In 2012, the number rose to between $7.37 and $7.62 subsidized per ride. Similar numbers were unavailable for 2013, but from January to August of 2013, Five Cities spent$64,000 in total expenses and collected $9,600 in fares from 325 riders. Those riders accounted for a total of roughly 2500 one-way trips in that same time and approximately another 400 trips through November. The number of riders has decreased considerably since the 1990s and early 2000s. According to documents supplied by Schmitz, Five Cities served 793 people in 1995 and 747 people in 2001. Those two years were both the two highest numbers in the historical data provided, however. In the intervening years, the program served an average of 661 people. "90,000 dollars, and we serve 325 people? That's not very good," said City Manager Burt. "At what point do you say, `we can't do this anymore, the subsidy's too high'?" Burt asked, rhetorically. Said Bjorkquist, who gauged the senior community's reaction at a recent Senior Commission meeting, "I think there's a sense of sadness that we don't have it any more, but the realization of how expensive it had become." "They're not selfish," said Boganey of west metro seniors. "They're conscious of city taxes and how they're being spent." A letter explaining the current state of affairs and the reasoning behind it will be drafted by the Golden Valley City Manager's office and sent to those affected by the discontinuation. Laurel said she anticipates the phone to ring "off the hook" once the letter is sent out. Replied Golden Valley Senior Citizens Coordinator Jeanne Fackler, "well, that's what we want: to know if this program is going to be truly missed." http://post.mnsun.com/2013/12/five-cities-service-may-reopen-new-format/ ll10/2014 �� , City Administration/Council 763-593-8003/763-593-8109(fax) Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 8. Council Assignments Prepared By Thomas Burt, City Manager Summary Listed below are the assignments of current Council Members from 2013 along with a list of the meetings eligible for reimbursement: Council Liaisons Board of Zoning Appeals Civil Service Commission Clausen Environmenta) Commission Human Services Fund , Clausen Open Space and Recreation Commission , Clausen Planning Commission Schmidgall, Envision Connection Project Board of Directors Harris Other Assi�nments Bottineau Transitway Policy Advisory Committee , Harris Golden Valley Historical Society Board Member , Schmidgall Hopkins School District 270 Cities Joint Monthly Meetings Joint Water Planning and Governance Task Force Harris Legislative Liaison and Spokesperson Harris, Clausen Metro Cities , Delegate Schmidgall, Alternate Northwest Hennepin Human Services Council Executive Board 2014- staff appointed Northwest Suburbs Cable Communications Commission Clausen Robbinsdale School District 281 Government Advisory Committee Golden Valley Community Foundation Additional Meetin�s for Council Reimbursement Association of Metropolitan Municipalities (AMM) -Annual Meeting, Legislative Adoption Meeting, Regional Briefings, and Committees League of Minnesota Cities (LMC) - Committee Meetings, Legislative Conference and Annual Conference National League of Cities (NLC) - Congressional City Conference in the spring, Congress of Cities in fall and Board Meetings TwinWest Chamber of Commerce- Mayor/Manager Meetings Northwest Hennepin Human Services Council (staff appointed) District 281 Government Advisory Committee District 270 Cities Joint Monthly Meetings Senior Community Services Board Minnehaha Creek Watershed District 8assett Creek Watershed Management Commission Northwest Suburbs Cable Commission Envision Steering and/or Subcommittees I-394 Express Lanes Community Task Force (defunct) Golden Valley Historical Society Joint Water Planning and Governance Task Force Northwest Metro Transit Study Task Force I-394 Joint Task Force Envision Connection Project Executive Board �✓L N+ j�� ,l� 'I„'I:�, a% City Administration/Council 763-593-8003!763-593-8109 ifax� Executive Summary Golden Valley Council/Manager Meeting January 14, 2014 Agenda Item 9. Board/Commission Vacancies Prepared By Thomas Burt, City Manager Summary Staff will provide an updated list of board/commission vacancies. The list will be distributed at the Council/Manager meeting.