01-16-14 Envision Connection Project Board of Directors Agenda Packet AGENDA
Envision Connection Project Executive Board
Regular Meeting
January 16, 2014
7:30 pm
Golden Valley City Hall, 7800 Golden Valley Road
Council Conference Room
1. Call to Order*
2. Approval of Agenda**
3. Approval of Regular Meeting Minutes — December 19, 2013 (5 minutes)
4. Work Plan and Budget
• Envision Commission 2013 Year End Report (20 minutes)
• 2014 work plan (20 minutes)
• Modification of ProjecUPlan Proposal Form (10 minutes)
• Budget management (10 minutes)
5. Projects and Council Updates (20 minutes)
• Bridge Builders
• February Quarterly Event
• Envision Award
• Don Brown
6. New Business (10 minutes)
7. Upcoming Meetings
� February 20, 2014 - reschedule
• March 20, 2014
• Apri117. 2014
8. Adjourn
*Meeting will not be held without a quorum.
** To add something to the agenda, mention it at the time the agenda is approved.
MINUTES
Envision Connection Project Executive Board
December 19, 2013
7:30 pm
City Hall Council Conference Room
Directors Present: Lynn Gitelis, Mike Berger, Jim Heidelberg, Helene Johnson, Dean Penk,
Mike Schleif, Blair Tremere
Directors Absent: Sharon Glover, Cindy Inselmann, Philip Lund, Wendy Rubinyi, Marshall
Tanick
Other: Cheryl Weiler(Staff Liaison)
1. Call to Order
Chair Gitelis called the meeting to order at 7:35 pm with a quorum.
2. Approval of Agenda
Schleif moved the approval of the agenda and Johnson seconded. Motion carried unanimously.
3. Approval of November 21, 2013 Minutes
Schleif moved approval of the minutes, Berger seconded, motion carried.
4. Work Plan and Budget
2013 Accomplishments
Accomplishments for 2013 were reviewed, discussed, and listed as follows:
• Bridge Builder Meetings
o Reformatted to quarterly meetings
o Efforts to connect with new community groups (Golden Valley Business Council and
Golden Valley Live)
o Extensive discussions about marketing and outreach
o Mn-DOT
o Courage Center
• Global Golden Valley
o Naturalization Ceremony
o Presentation on Japan trip by Robbinsdale students
• Hall of Fame Ceremony at Golden Valley Days
• Solicitation and organization of community groups to set up tables at Golden Valley days
(outreach)
• Envision booth at Market In The Valley
• Ice Cream Social
o Increased attendance
• Lilac Planting
• Valley Volunteer Day ,
• Envision Awards
o Market In The Valley
o Trees For Tyrol
• Promotion of City's Envision Guide to community
• Reorganization and formalization of Envision Board
o Formal report and recommendations by Board to Council
o New Envision Board members
o Election of chair and co-chair
o New staff liaison
o Planning of 2014 budget
+ Proposal for high school group
• Consideration of new ideas (greenway proposal, etc)
Gitelis commented that in 2014 it must be clear that the Envision Board is here to connect, not vet
ideas, and to be facilitators.
Tremere said he has the draft document he and Lund worked on to use the Envision Board as a
speaker's bureau to help connect people. He suggested it be added to the 2014 Work Plan.
2014 Work Plan
Board members reviewed and tweaked the 2014 work plan and decided to discuss it in January as
follows:
1. Promotion of the City's Envision Guide ("Brown Book")
2. Process Development For:
a. Budget
b. Donations
3. Volunteer Facilitation
4. Bridge Builder
a. Training
b. Quarterly events
c. Minutes-Articles for Newsletter
5. Plan Summit for Budget 2015
6. Support Ongoing and New Initiatives
7. Think Tank Catalyst— local Marketing Advisory Group
8. Communications/Marketing
Budqet Manaaement
Gitelis distributed the following handouts: the 2014 budget, an organization chart of Envision
initiatives, and drafts of a budget request form and project request form for discussion. Gitelis
urged members to think about potential changes and report back in January.
5. Projects and Council Updates
Bridqe Builders
Members discussed possible venues for the next Bridge Builders meeting in case the Wirth Park
Chalet is not available. They also discussed moving the date to February for better promotion
possibilities.
VISI Award
Penk, Tremere and Berger reviewed Linda Loomis' nomination of Don Brown and recommended
approval for an Envision Award. Heidelberg moved approval, Schleif seconded, and motion
carried.
New Business
Gitelis handed out a printout of the City web page for the Envision Connection Project Board,
which includes future meeting dates. She asked Weiler to find the City policy for sending materials
to members who don't have email access.
Gitelis reported on the Purple Heart award ceremony held by Senator Amy Klobuchar at Golden
Valley City Hall December 23, 2013.
6. Future Meetings
The next meeting will be Thursday, January 16, 2014, 7:30 pm, City Hall Council Conference
Room.
7. Adjournment
Moved by Johnson and seconded by Tremere. Motion carried unanimously. The meeting
adjourned at 9:25 pm.
Lynn Gitelis, Chair
ATTEST:
Cheryl Weiler, Staff Liaison
Envision Commission 2013 Year End Report
The Envision Board had a very busy 2013. We're pleased to note that we successfully
transitioned from being a "board" to being a "commission". The process of making that
transition was intense, but productive. We fully intend to continue to make the group
even more effective in 2014.
Following is a list of activities and achievements from 2013:
1. Bridge Builders
a. Reformatted to quarterly meetings
b. Continued the tradition of ineeting at well-known Golden Valley businesses (eg,
MNDOT, Courage Center)
c. Established connections with new groups (business council and Golden Valley
Live).
2. Hall of Fame
Honored Clayton Moore (The Lone Ranger), Christopher Ewald (of Ewald Dairy),
Larry Brown (Tuskegee Airmen), and Chester Bird (the American Legion in Golden
Valley took his name).
3. Used the Market In The Valley as an outreach activity (booth).
4. Increased attendance at the Ice Cream Social (outreach) and began work on
marketing events and projects.
5. Successfully solicited new community groups to have a presence at Valley Days.
6. Completed another year of Lilac Planting and Valley Volunteer Day.
7. Continued our work to promote new ideas and projects.
8. Successfully reorganized the Envision Connection Project Board.
a. Prepared a formal report to the City Council, with recommendation that Envision
continue as a Commission.
b. Elected new officers.
c. Transitioned to a new staff support person (Cheryl Weiler).
d. Added new members.
e. Assumed responsibility for a budget.
9. Recommended Envision Awards be presented to Market in the Valley and Trees for
Tyrol.
We look forward to working with the Mayor and Council to continue to build on this
foundation.
Envision 2014 Work Plan
1. Promotion of the City's Envision Guide ("Brown Book")
2. Process Development For:
a. Budget
b. Donations
3. Volunteer Facilitation
4. Bridge Builder
a. Training
b. Quarterly events
c. Minutes-Articles for Newsletter
5. Plan Summit for Budget 2015
6. Support Ongoing and New Initiatives
7. Think Tank Catalyst—local Marketing Advisory Group
8. Communications/Marketing