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01-21-14 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber January 21, 2014 6:3Q pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of A!legiance C. Fire Department Retirement Recognition: Firefighters Gary Gustner, LouAnn Forseth, 3 Steve Staack, Bernie Vrona and John Crelly D. Oath of Office: Firefighters Dominique Guzman, Jeffrey Piper and Alex Volinkaty 4 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Cansent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - December 3 and 17, 2013 and 5-31 January 7, 2014 B. Approval of Check Register: 1. City 32 2. Housing and Redevelapment Authority 33 C. Licenses: 1. Solicitor's License - The Window Store Home Impravements Inc. 34-36 2. Gambling License Exemption and Waiver of Notice Requirement - School of 37-41 Engineering and Arts - Parent Teacher Association 3. 3.2 Liquor License - Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoagies 42 D. Minutes of Boards and Commissions: 1. Planning Commission - November 18, 2013 43-50 2. Human Services Fund - November 11, 2013 51-52 3. Joint Water Commission - November 6, 2013 53-55 4. Bassett Creek Watershed Management Commission - November 20, 2013 56-64 E. Bids and Quotes: 1. Self-Contained Breathing Apparatus, Mounting Brackets and Face Piece Bags - 66 Quotes F. Bottineau Transitway Update 67 G. Approval of Full Extension for Filing of Plat and Submitting Final PUD Plan 68-71 Application - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and Highway 100 - Duke Realty, Applicant 3. CONSENT AGENDA - CONTINUED H. The Tiburon Apartments - PUD #111 - Tiburon 55, LLC, Applicant 72-75 1. Ordinance #515 - Rescinding Ordinance #491, Approval of Final Plan of Development 2. Rescinding Resolution 13-21 -Approval of Plat - Tiburon Fifty Five PUD #111 14-4 I. Financing of Capital Equipment; Establishing Compliance with Reimbursement Bond 76-78 Regulations under the Internal Revenue Code 14-5 J. Financing of Joint Water Commission 2014 Program: Establishing Compliance with 79-81 Reimbursement Bond Regulations under the Internal Revenue Code 14-6 K. Authorizing Joint Water Commission to Construct an Emergency Water Supply 14-7 82-84 L. Approval of 2014 Pay Equity Implementation Report 85-92 M. Authorization for Submittal to Metropolitan Council for Transportation Alternatives 93-95 Program (TAP) Funding for Bicycle/Pedestrian Improvements; Douglas Drive Reconstruction Project (TH 55 to Medicine Lake Road) 14-8 N. Authorization for Letter of Support for League of Women Voters Application to Host 96-98 Community for "Toward a More Perfect Union: Talking About the Constitution" Programs O. Approval of Social Media Policy 99-106 4. PUBLIC HEARINGS 7 PM 5. OLD BUSINESS 6. NEW BUSINESS A. Announcements of Meetings B. Mayor and Council Communications 7. ADJOURNMENT #.�L�Y R./� ��`!t ✓ Fire Department 763-593-8079/763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 1. C. Fire Department Retirement Recognition: Firefighters Gary Gustner, LouAnn Forseth, Steve Staack, Bernie Vrona and John Crelly Prepared By Mark Kuhnly, Fire Chief Summary During 2013, five paid on-call firefighters retired from the Golden Valley Fire Department. On December 30, 2013 LouAnn Forseth retired with 20 years of service, April 30, 2013 Bernie Vrona retired with 22 years of service, April 15, 2013 Steve Staack retired with 22 years of service, March 20, 2013 Gary Gustner retired with 24 years of service and on May 5, 2013 John Crelly retired with 32 years of service. Recommended Action Present service awards to LouAnn Forseth, Steve Staack, Bernie Vrona, Gary Gustner and John Crelly for dedicated service to the community. t�Z��J �l� Fire Department 763-593-8079/763-593-8098(fax) ;. � Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 1. D. Oath of Office: Firefighters Dominique Guzman, Jeffrey Piper and Alex Volinkaty Prepared By Mark Kuhnly, Fire Chief Summary Firefighters Dominique Guzman,Jeffrey Piper and Alex Volinkaty will be present to take their Oath of Office as a Golden Valley Firefighter. Recommended Action Mayor Harris to administer the Oath of Office to Firefighters Guzman, Piper and Volinkaty. Regular Meeting of the City Council December 3, 2013 Pursuant to due ca!! and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 3, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Presentation of Envision Award - Curt And Javne Olson Familv, Rob And Sue Wheaton Familv, Katie Murphv Desiqn LLC, and Trees For Tyrol Donors Mayor Harris introduced the agenda item. Dean Penk, Envision Connection Board of Directors member, reviewed the nomination of Curt and Jayne Olson, Rob and Sue Wheaton, and Katie Murphy for their efforts to revitalize the North Tyrol Park after the tornado in 2011. MOVED by Pentel, seconded by Scanlon and motion carried to award an Envision Award to the Curt and Jayne Olson family, the Rob and Sue Wheaton family, Katie Murphy Design LLC, and the Trees For Tyrol Donors for their long-term community vision and work in developing and implementing the Trees For Tyrol campaign. Mayor Harris presented an Envision Award to the Curt and Jayne Olson family, the Rob and Sue Wheaton family, and Katie Murphy Design LLC. Oath of Office - Police Officers Adam Olson and Dana Bokuskv Stacy Carlson, Police Chief introduced the newest Police Officers, Adam Olson and Dana Bokusky. Mayor Harris gave the oath of office to Police Officers Adam Olson and Dana Bokusky. The Council congratulated the Police Officers Olson and Bokusky. Recoqnition of David Hanson for Services Provided to Citv of Golden Valley and Bassett Creek Watershed Mana�tement Commission Mayor Harris recognized David Hanson and presented him pewter bowl and Certificate of Recognition for his service. Regular Meeting of the City Council December 3, 2013 Page 2 Recoqnition of David Hanson for Services Provided to City of Golden Vallev and Bassett Creek Watershed Manaqement Commission - Continued David Hanson thanked the Council and staff for their support. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-103 RESOLUTION OF APPRECIATION FOR SERVICES PROVIDED BY DAVID HANSON TO THE CITY OF GOLDEN VALLEY AND THE BASSETT CREEK WATERSHED DISTRICT The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. The Council and staff expressed their appreciation to David Hanson for his service to the Community. Receipt of Human Services Fund 2014 Allocation Report Connie Sandler, Chair, Human Services Fund, reviewed the funding report and answered questions from the Council. MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to receive and file the 2014 Allocation Report and approve notifying the eight agencies of their 2014 allocation amount with the following designations: Canvas Health/Crisis Connection: Funds to be used to continue phone support. Community Mediation: Funds will be used for coordinating and supporting community volunteers. Crisis Nursery: Funds to be used to provide support and care to families in crisis. DinnerAt Yourpoor. Funds to be used to supplement clients unable to afford delivery and subsidize meals costs. PRISM: Funds to be used to provide emergency and support services for Golden Valley residents. Senior Community Services HOME: Funds to be used to fund the sliding fee scale to assist low-income Golden Valley seniors. Senior Community Services Outreach: Funds to be used for direct service. The Bridge for Youth: Funds to be used for "Project cab" to provide emergency transportation to youth in crisis. TreeHouse: Funds to be used to offset the cost of transporting teens to the TreeHouse facility in New Hape and St. Louis Park. Regular Meeting of the City Council December 3, 2013 Page 3 Receipt of Human Services Fund 2014 Allocation Report - Continued The Council thanked the Human Services Fund and staff for their support for the events conducted. Approval of Aqenda MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the agenda of December 3, 2013 as submitted. Approval of Consent A�enda MOVED by Clausen, seconded by Scanlon and motion carried unanimously to approve the agenda of December 3, 2013 as amended: removal of Email from Kyle Turner Regarding Resignation from Environmental Commission and Approval of 2014-2018 Capital Improvement Program. *Approval of Minutes - Citv Council Meetinq - October 1, 2013 MOVED by Clausen, seconded by Scanlon and motion carried unanimously to approve the City Council Meeting minutes of October 1, 2013 as submitted. *Approval of Check Reqister MOVED by Clausen, seconded by Scanlon and motion carried unanimously to authorize the payment of the City as submitted. *Minutes of Boards and Commissions MOVED by Clausen, seconded by Scanlon and motion carried unanimously to receive and file the minutes as follows: Planning Commission - October 14, 2013 Joint Water Commission - August 7, 2013 Human Rights Commission - September 24, 2013 Environmental Commission - September 23, 2013 Human Services Fund - October 14, 2013 Envision Connection Project Executive Board - September 19, 2013 Email from Kvle Turner Reqardinq Resiqnation from Environmental Commission Council Member Clausen thanked Kyle Turner for his service to the City. Regular Meeting of the City Council December 3, 2013 Page 4 Email from Kvle Turner Reqardinq Resiqnation from Environmental Commission - Continued MOVED by Clausen, seconded by Scanlon and motion carried unanimously to receive and file the email from Kyle Turner, dated November 26, 2013 regarding resignation from the Environmental Commission; and request the Mayor send him a lefiter of appreciation in recognition for his service to the community. Approval of 2014-2018 Capital Improvement Proqram Mayor Harris requested staff review the item. Sue Virnig, Finance Director, answered questions from the Council. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-104 RESOLUTION APPROVING 2014-2018 CAPITAL IMPROVEMENT PROGRAM The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Adoption of 2014-2015 Budqet for Enterprise, Special Revenue and Internal Services Funds Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 13-105 RESOLUTION ADOPTING THE 2014-2015 BUDGETS FOR ENTERPRISE, SPECIAL REVENUE AND INTERNAL SERVICE FUNDS The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Second Consideration - Ordinance #512 - Establishin 2014 Master Fee Schedule The following ordinance was MOVED by Clausen, seconded by Scanlon: ORDINANCE NO. 512, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Establishing A 2014 Master Fee Schedule Regular Meeting of the City Council December 3, 2013 Page 5 *Second Consideration - Ordinance #512 - Establishinq 2014 Master Fee Schedule - Continued MOVED by Clausen, seconded by Scanlon and motion carried unanimously to adopt on First Consideration, Ordinance #512, 2nd Series. The vote was as follows: CLAUSEN -YES HARRIS - YES PENTEL - YES SCANLON - YES SCHMIDGALL - YES *Approval of Use of an Affordable Housinq Incentive Fund (AHIF) Loan for the Propertv Located at 2913 Orchard Avenue North 13-106 Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 13-106 RESOLUTION APPROVING USE OF THE HENNEPIN COUNTY'S AFFORDABLE HOUSING INCENTIVE FUND FOR PROPERTY LOCATED AT 2913 ORCHARD AVENUE NORTH The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Siqn Amended PUD Permit - Room & Board - PUD #79 - Amendment#4 MOVED by Clausen, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign the amended PUD Permit for Room & Board PUD No. 79, Amendment No. 4. *Approval of Conditional Extension for Filinq of Plat and Submittinq Final PUD Plan Application - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and Hiqhwav 100 - Duke Realtv, Applicant MOVED by Clausen, seconded by Scanlon and motion carried unanimously to approve an extension for submittal of the Final PUD Plan application and the Final Plat for The Towers at West End, PUD No. 107 until June 1, 2014, subject to the following conditions: 1. Duke shall submit cash deposits as requested by the City to cover legal and engineering costs incurred by the City for consideration of the Preliminary Plan. 2. Duke will be financially responsible for road construction under TH 100 and intersection improvements on the east side of TH 100 and traffic calming along the frontage road east of TH 100, ta occur at the time building permits are applied for by Duke. Regular Meeting of the City Council December 3, 2013 Page 6 *Approval of Conditional Extension for Filinq of Plat and Submitting Final PUD Plan A�plication - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and Hiqhway 100 - Duke Realtv, Applicant - Continued 3. Duke shall cooperate with the Metropolitan Council Environmental Services (MCES) in the construction of the 1-GV-461 Reliever project. The Reliever project is required to be constructed by MCES to increase sanitary sewer capacity to serve Duke's West End development and other future development in certain parts of Golden Valley and St. Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift station, the force main alignment, and all other appurtenances needed for the construction of the 1-GV-461 force main within the vicinity of the Duke property. All temporary and permanent easements shall be identified, and all land shall be transferred in connection with the project. If the City or MCES determines that there has not been adequate cooperation from Duke, the City retains the right to place additional conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan. 4. Duke shall demonstrate to the City of Golden Valley its good faith efforts to act in accordance with the requirements of the PUD. Staff will report the status of Duke's progress with the MCES in 60 days. If adequate progress is being made to meet the terms of the PUD, the Council may extend the PUD for an additional term not to exceed 120 days. If adequate progress is not being made to meet the terms of the PUD, the Council may revoke any further extension of the PUD preliminary approval beyond the first approximate 60 days. If Council finds that adequate progress is being made to meet the terms of the PUD, the Council may permit the extension of the PUD preliminary approval to continue for the remaining approximate 120 days. *Authorization to Siqn Amended Aqreement with Bassett Creek Watershed Manaqement Commission and WSB & Associates, Inc. for Feasibilitv Studv for 2015 Bassett Creek Main Stem Restoration Proiect MOVED by Clausen, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign the Amendment to Cooperative Agreement for the 2015 Bassett Creek Main Stem Restoration Project (BC-25) with the Bassett Creek Watershed Management Commission. MOVED by Clausen, seconded by Scanlon and motion carried unanimously to authorize the City Manager to sign the amended agreement with WSB &Associates, Inc. to complete the feasibility study for an amount not to exceed $62,000. Public Hearinq -Adoption of 2013 Propertv Tax Levy Pavable 2014 and 2014-2015 General Fund Budpet Sue Virnig, Finance Director, reviewed the budget and answered questions from the Council. Thomas Burt answered questions from the Council. Regular Meeting of the City Council December 3, 2013 Page 7 Public Hearinq -Adoption of 2013 Propertv Tax Levv Pavable 2014 and 2014-2015 General Fund Budqet - Continued The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Howard Tarkow, 6810 Harold Avenue, stated his taxes went up 20% this year; asked why the taxes went up; had questions about the city portion of the taxes going up 25%, stated he improved his kitchen but his property values went down; and he also had to pay special assessments. Victor Harvath, 5901 Laurel Avenue, had questions regarding the increase in salaries; stated he requested the information but was not given any data and was not able to speak to the issue at the last meeting and felt it was not proper; stated that the taxes went up but his value went down; feels the city employees get a sweet package; the City should not bank on getting LGA funds; and feels the costs should be curbed. Dave Gillham, 325 Dakota Avenue South, had questions about the tax capacity rate, and taxable rate, had questions about the handout and wants to know how his taxes went up 13% but his value went down The Mayor closed the public hearing. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-107 RESOLUTION ADOPTING THE 2013 PROPERTY TAX LEVIES FOR TAXES PAYABLE 2014 The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Member Pentei introduced the following resolution and moved its adoption: RESOLUTION 13-108 RESOLUTION ADOPTING THE 2014 BUDGET OF THE GENERAL FUND BUDGET Regular Meeting of the City Council December 3, 2013 Page 8 Public Hearinq -Adoption of 2013 Propertv Tax Levv Pavable 2014 and 2014-2015 General Fund Budqet - Continued The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Continued Public Hearinq - Easement Vacations to Vacate Allev and Easements in the Plats of Sprinq Green South and Reqistered Land Survev No. 106 Mayor Harris introduced the agenda item. Thomas Burt and Jeannine Clancy answered questions from the CounciL MOVED by Pentel, seconded by Scanlon and motion carried unanimously to close the public hearing for consideration of easement vacations to vacate alley and easements in the plats of Spring Green South and Registered Land Survey No. 106 and take no action. Announcements of Meetinqs The next Council/Manager meeting will be held on December 10, 2013 at 6:30 pm. Some Council Members may attend the Bassett Creek Regional Trail Study Open House on December 11, 2013 from 5:30 to 7 pm. The next City Council meeting will be held on December 17, 2013 at 6:30 pm. Some Council Members may attend the Board of Zoning Appeals/Planning Commission Holiday Party on December 18, 2013 at 6 pm at the Brookview Grill. Mavor and Council Communications A representative from Senator Franken's office will meet with the Mayor and City Manager on December 11, 2013 to provide them with a general update. Mayor Harris stated that a reporter from the StarTribune contacted him regarding doing a news article on the 3.9.4. development. Thomas Burt provided an update regarding the area. Thomas Burt stated that staff has contacted St. Margaret Mary Church regarding appointing a representative on the Bottineau Station LRT Committee but he has not heard back from them. Regular Meeting of the City Council December 3, 2013 Page 9 Mavor and Council Communications - Continued Tim Cornelius, 8405 Patsy Lane, stated he read an article on light rail and wanted to get an update on the Southwest line moving into a portion of Golden Valley. Adiournment MOVED by Pentel, seconded by Scanlon and motion carried unanimously to adjourn the meeting at 8:33 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant Regular Meeting of the City Council December 17, 2013 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on December 17, 2013 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Lisa Wittman, Administrative Assistant. Pled�e of Alleqiance Don Anderson, Secretary of the Golden Valley Historical Society, led the Council in reciting the Pledge of Allegiance and shared a few remarks about the founding of Golden Valley. Peo�le Respondinq in Social Ministrv (PRISM) Presentation Michelle Ness, Executive Director, reviewed programs and services offered through PRISM and answered questions from the Council. The Council thanked Ms. Ness for the presentation and for PRISM's work. � Approval of Aqenda Thomas Burt amended the agenda to include the addition of a General Business License. MOVED by Scanlon, seconded by Pentel and motion carried unanimously to approve the agenda of December 17, 2013 as amended: addition of General Business Licenses - #6774 San Antonio Farms d/b/a MGM Liquor Warehouse, Cigarettes/Tobacco. Approval of Consent Aqenda MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the agenda of December 17, 2013 as amended: addition of General Business Licenses - #6774 San Antonio Farms d/b/a MGM Liquor Warehouse, Cigarettes/Tobacco; and removal of Minutes of Boards or Commissions - Envision Connection Project Executive Board - October 17, 2013; and Informal Petition from Laurel Hills East, 5901 Laurel Avenue, Regarding Railroad Crossing Quiet Zone. *Approval of Minutes - Council/Manaqer Meetinq - September 10, 2013 MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the Council/Manager Meeting minutes of September 10, 2013 as submitted. Regular Meeting of the City Council Qecember 17, 2013 Page 2 *Approval of Check Register MOVED by Scanlon, seconded by Clausen and motion carried unanimously to authorize the payment of the City and Housing and Redevelopment Authority as submitted. �`General Business Licenses MOVED by Scanlon, seconded by Clausen and motion carried unanimously to authorize the issuance of licenses as recommended by staff. *City Gamblinq Licenses MOVED by Scanlon, seconded by Clausen and motion carried unanimously to approve the City gambling licenses as follows: Chester Bird American Legion Post #523; Golden Valley VFW Post#7051, Minnesota Youth Athletic Services and Crystal Lions. *Minutes of Boards and Commissions MOVED by Scanlon, seconded by Clausen and motion carried unanimously to receive and file the minutes as follows: Environmental Commission - October 28, 2013 Human Rights Commission - October 22, 2013 Joint Water Commission - September 4, 2013 Open Space and Recreation Commission - September 23, 2013 Joint Environmental and Open Space and Recreation Commission - October 28, 2013 Minutes of Boards and Cornmissions - Envision Connection Proiect Executive Board - October 17, 2013 Council Member Pentel questioned the discussion regarding the budget for the community center assessment including a survey to gauge community interest from greenway ideas. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to receive and file the Envision Connection Project Executive Board minutes of October 17, 2013. *MT Trackless Trailer and Attachments - Quotes MOVED by Scanlon, seconded by Clausen and motion carried unanimously to purchase one Trackless MT Tractor through the Minnesota Materials Management Division, from MacQueen Equipment Company, Inc. for $126,092.50. Regular Meeting of the City Council December 17, 2013 Page 3 *Police SUV - Quotes MOVED by Scanlon, seconded by Clausen and motion carried unanimously to purchase a Ford Police Interceptor Utility Vehicle, through the State of Minnesota Squad Car Contract, from Nelson Auto Center for $32,915.82. *F550 Cab and Chassis Truck - Quotes MOVED by Scanlon, seconded by Clausen and motion carried unanimously to purchase a Ford F550 cab and chassis truck, through the State of Minnesota Light Truck contract from Midway Ford for $41,505.48. Informal Petition from Laurel Hills East, 5901 Laurel Avenue, Reqardinq Railroad Crossinq Quiet Zone Council Member Clausen asked for further clarification on what the informal petition might mean to the residents of Laurel Hills. MOVED by Scanlon, seconded by Clausen and motion carried unanimously to receive and file the informal petition dated November 21, 2013 from Robert and Carolyn Papke and request staff to place the item on a future Council/Manager meeting for discussion. *Authorization to Siqn First Amendment to Agreement for Animal Pound Services with City af Robbinsdale MOVED by Scanlon, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the First Amendment to Agreement for Animal Pound Services with the City of Robbinsdale for 2014-2015. *Authorization to Siqn Aqreement with Soiourner Proiect Inc. for pomestic Assault Intervention Services MOVED by Scanlon, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the 2014 Intervention Services Agreement with Sojourner Project, Inc. for domestic assault intervention services. *Acceptance of Donations for Onqoinq Proqrams and Other Miscellaneous Donations Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-109 RESOLUTION ACCEPTING DONATIONS FOR ONGOING PROGRAMS AND OTHER MISCELLANEOUS DONATIONS Regular Meeting of the City Council December 17, 2013 Page 4 *Acceptance of Donations for Onqoinq Proqrams and Other Miscellaneous Donations - Continued The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Receipt of November 2013 Financial Reports MOVED by Scanlon, seconded by Clausen and motion carried unanimously to receive and file the November 2013 Financial Reports. *Authorization to Siqn Enqaqement Letter with Mallov, Montaque, Karnowski Radosevich, & Co. for 2013 Audit Services MOVED by Scanlon, seconded by Clausen and motion carried unanimously to authorize the City Manager to sign Engagement Letter with Malloy, Montaque, Karnowski, Radosevich & Co., P.A. for the 2013 audit services for $43,900. *Amendments to 2013 General Fund Budctet and Transferrinq Funds from Buildinq Fund to Park Improvement Fund Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-110 RESOLUTION AMENDING THE 2013 BUDGET OF THE GENERAL FUND The motion for the adoption of the foregoing resolution was seconded by Member Glausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-111 RESOLUTION AUTHORIZING THE TRANSFER OF $150,000 FROM THE BUILDING IMPROVEMENT FUND TO THE PARK IMPROVEMENT FUND The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council December 17, 2013 Page 5 *Approval of 2014 General Waqes and Salaries for Non-union Personnel Member Scanlon introduced the following resolution and moved its adoption: RESOLUTION 13-112 RESOLUTION ESTABLISHING 2014 GENERAL WAGES AND SALARIES FOR ALL NON-UNION PERSONNEL The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Easement Vacations - Meadowbrook School P.U.D. No. 90 and Meadowbrook School Addition - 5400 and 5430 Glenwood Avenue Jeannine Clancy introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Pentel introduced the foflowing resolution and moved its adoption: RESOLUTION 13-113 RESOLUTION VACATING EASEMENTS IN MEADOWBROOK SCHOOL P.U.D. NO. 90 AND MEADOWBROOK SCHOOL ADDITION (5400 AND 5430 GLENWOOD AVENUE) The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Ordinance #513 - Final Desiqn Plan Approval - PUD #113 - The Xenia - Slosburq Companv, Applicant The following ordinance was MOVED by Schmidgall, seconded by Clausen: ORDINANCE NO. 513, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Final Plan of Development The Xenia, P.U.D. No. 113 Slosburg Company, Applicant Regular Meeting of the City Council December 17, 2013 Page 6 Public Hearinq - Ordinance #513 - Final Desiqn Plan Approval - PUD #113 - The Xenia - Slosburp Companv, Applicant - Continued Mark Grimes, Community Development Director, presented the staff report and answered questions from the Council. Jerry Kavan, Applicant, reviewed his plans and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to adopt Ordinance #513, 2nd Series. Upon a roll call vote, the vote was as follows: CLAUSEN - YES HARRIS - YES PENTEL - YES SCANLON - YES SCHMIDGALL - YES Public Hearinq - Drainaqe, Street and Utilitv Easement Vacations - Reqistered Land Survev No. 661 - 700 and 800 Xenia Avenue South - The Xenia Apartments Jeannine Clancy introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 13-114 RESOLUTION VACATING EASEMENTS IN REGISTERED LAND SURVEY NO. 661 (700 AND 800 XENIA AVENUE SOUTH) The motion for the adoption of the foregoing resolution was seconded by Member Scanlon and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Preliminarv Plat Approval - Eldridqe 7th Addition - 4824 Triton Drive - A.K.A.R.E. Companies LLC, Applicant Mark Grimes, Community Development Director, presented the staff report and answered questions from the Council. Regular Meeting of the City Council December 17, 2013 Page 7 Public Hearinq - Preliminarv Plat Approval - Eldridqe 7th Addition - 4824 Triton Drive - A.K.A.R.E. Com anies LLC A licant - Continued Rob Eldridge, Applicant, reviewed his plans and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to approve the Preliminary Plat for Eldridge 7th Addition, subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. A park dedication fee in the amount of $880 shall be paid prior to final plat approval. 3. A Subdivision Agreement will be drafted for review and approval by the City Council that will include issues found in the Engineering Department's memo dated December 11, 2013. 4. The recommendations and requirements outlined in the memo from the Engineering Department to Mark Grimes, Community Development Director dated December 11, 2013 shall become a part of this approval. 5. Approval is contingent on the approval by the City Council of a Minor PUD Amendment for Eldridge 3rd Addition PUD No. 109 which adds Outlot A from PUD No. 109 to Eldridge 7th Addition. 6. This amendment keeps Lot 5, Eldridge 3rd Addition PUD No. 109 within the PUD. Eldridge 7th Addition will only be a two lot subdivision comprising the 4824 Triton Drive parcel and Outlot A of Eldridge 3rd Addition PUD No. 109. 7. All applicable City permits must be obtained prior to the development of the new lots. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. A�proval of Plat - Meadowbrook School 3rd Addition PUD No. 90 and Authorization to Sign Amended PUD Permit - PUD No. 90 -Amendment#3 Mark Grimes, Community Development Director, introduced the agenda item and answered questions from the Council. Member Pentel introduced the following resolution and moved its adoption: RESOLUTION 13-115 RESOLUTION FOR APPROVAL OF PLAT - MEADOWBROOK SCHOOL 3RD ADDITION P.U.D. NO. 90 The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council December 17, 2013 Page 8 Approval of Plat - Meadowbrook School 3rd Addition PUQ No. 90 and Authorization to Siqn Amended PUD Permit - PUD No. 90 -Amendment#3 - Continued MOVED by Pentel, seconded by Schmidgall and motion carried unanimously to authorize the Mayor and City Manager to sign the amended PUD permit for Meadowbrook School, P.U.D. No. 90, Amendment #3 to allow for the construction of a small addition onto the current school building (5430 Glenwood Avenue) and a tunnel that connects to the former Crisis Nursery property (5400 Glenwood Avenue). Approval of Plat - Xenia Apartments PUD No. 113 and Authorization to Siqn PUD Permit and PUD Development Aqreement - The Xenia PUD No. 113 Mark Grimes, Community Development Director, introduced the agenda item and answered questions from the Council. Member Pentel introduced the following resolution and moved its adoption: RESQLUTION 13-116 RESOLUTION FOR APPROVAL OF PLAT - XENIA APARTMENTS P.U.D. NO. 113 The motion for the adoption of the foregoing resolution was secanded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Harris, Pentel, Scanlon and Schmidgall; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. MOVED by Schmidgall, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign the PUD Permit and Development Agreement for The Xenia PUD No. 113. Authorization to Siqn Amended PUD Permit - Eldridqe 3rd Addition PUD No. 109 - Amendment#1 Mark Grimes, Community Development Director, introduced the agenda item and answered questions from the Council. MOVED by Pentel, seconded by Scanlon and motion carried unanimously to authorize the Mayor and City Manager to sign the amended PUD permit for Eldridge 3rd Addition PUD No. 109, Amendment No. 1 to allow Outlot A to be removed from the PUD. Authorization to Siqn Amended PUD Permit - MINI Cooper PUD #63 -Amendment#3 Mark Grimes, Community Development Director, presented the staff report and answered questions from the CounciL Regular Meeting of the City Council December 17, 2013 Page 9 Authorization to Siqn Amended PUD Permit - MINI Cooper PUD #63 -Amendment#3 - Continued MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to authorize the Mayor and City Manager to sign the amended PUD Permit for MINI Cooper PUD No. 63, Amendment No. 3 to allow for the sales (including parts and accessories) and service of new and used motorcycles, ATVS, snowmobiles, personal watercraft and other similar off road vehicles subject to the following conditions: 1. there shall be no outside storage or display of product, 2. there shall be no "test driving" of products on the property or on the public right-of-way other than motorcycles specifically licensed to operate on streets, 3. There shall be no "test driving" of any product on local, neighborhood streets. First Consideration - Ordinance #514 - Amendment to Section 10:23: Fire Protection �Recreational Firesl The following ordinance was MOVED by Pentel, seconded by Clausen: ORDINANCE NO. 514, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Deleting and Replacing in its Entirety Section 10:23: Fire Protection John Crelly, Deputy Fire Chief, presented the staff report and answered questions from the Council. MOVED by Pentel, seconded by Clausen and motion carried unanimously to adopt on First Condition Ordinance #514, 2nd Series. Upon a roll call vote, the vote was as follows: CLAUSEN - YES HARRIS - YES PENTEL -YES SCANLON - YES SCHMIDGALL -YES Announcements of Meetinqs A Bassett Creek Watershed Management Commission meeting will be held on December 18, 2013 at 8:30 am. Some Council Members may attend the Board of Zoning Appeals/Planning Commission Holiday Party on December 18, 2013 at the Brookview Grill. Some Council Members may attend a Purple Heart ceremony on Monday, December 23, 2013 at 11:30 am. The City offices are closed on Tuesday, December 24 and Wednesday, December 25, 2013 in observance of Christmas. Regular Meeting of the City Councii December 17, 2013 Page 10 Announcements of Meetinqs The City offices are closed on Wednesday, January 1, 2014 in observance of New Year's Day. The next City Council meeting will be held on January 7, 2014 at 6:30 pm. Mavor and Council Communications Mayor Harris reported that a youth sports grant was granted to the City in order to help build a new playground at the SEA school. Mayor Harris reported that he has received a number of phone calls regarding snowplowing and requested staff provide an update. Jeanine Clancy provided an explanation of the City's snowplowing policy and procedures. Council Member Scanlon asked for an update on the progress of making the audio recordings of Council/Manager meetings available on the City's website. Burt stated that audio recordings of Council/Manager meetings will be available on the City's website starting in 2014. Re_c_ognition of Service - Council Members Paula Pentel and DeDe Scanlon Council Member Scanlon presented Paula Pentel with an engraved pewter bowl for her service as a Council Member from 2004-2013 and gavel plaque for her service as HRA Chair from 2006 2013. Council Member Pentel presented DeDe Scanlon with an engraved pewter bowl for her service as a Council Member from 2006 to 2013. Adiournment MOVED by Scanlon, seconded by Pentel and motion carried unanimously to adjourn the meeting at 8:39 pm. Shepard M. Harris, Mayor ATTEST: Lisa Wittman, Administrative Assistant Regular Meeting of the City Council January 7, 2014 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on January 7, 2014 at 6:30 pm. The following members were present: Clausen, Harris, Pentel, Scanlon and Schmidgall. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Approval of Minutes: Citv Council Meetinqs - October 15, November 6, 12 and 19, 2013 MOVED by, Pentel, seconded by Scanlon and motion carried unanimously to approve the meeting minutes for the City Council Meetings for November 6, 12 and 19, 2013 as submitted and the October 15, 2013 City Council Meeting minutes as amended: amend October 15, 2013, Approval of Updated City Manager Employment Agreement to reflect that Pentel was absent. Adiournment MOVED by, Pentel, seconded by Scanlon and motion carried unanimously to adjourn the meeting at 6:35 pm. Oath of Office, Roll Call and Seatinq of the Council Mayor Harris called the meeting to order and introduced Retired Judge Myron Greenberg. Retired Judge Myron Greenberg gave the oath of office to Council Members Larry Fonnest and Andy Snope. The term for Council Members Fonnest and Snope expires December 31, 2017. A roll call was taken and the seating of the 2014 Council took place. The Mayor adjourned the meeting for cake and coffee, after which the meeting reconvened. Approval of Aqenda MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the agenda of January 7, 2014 as submitted. Regular Meeting of the City Council January 7, 2014 Page 2 Approval of Consent Aqenda MOVED by Snope, seconded by Schmidgall and motion carried unanimously to approve the consent agenda of January 7, 2014 as amended: removal of Designation of Depositories for City Funds, Autharization to Sign Patrol Officer (LELS Local 27) Agreement, Authorization to Sign Agreement with Hennepin County for Sentence to Serve Program and Second Consideration - Ordinance #514 -Amending Section 10.23 Regarding Recreational Fires. *Set Time and Place of Aqenda Closinq MOVED by Snope, seconded by Schmidgal� and motion carried unanimously to set the closing time and place for receipt of public information for the Council agenda at 4:30 pm in the City Manager's Office on the Wednesday preceding the Council Meeting. Desiqnation of Depositories for Citv Funds Council Member Snope disclosed that his wife works Wells Fargo Bank which is one of the depositories but stated there is no conflict of interest and that he would abstain from any discussion and action. Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 14-1 RESOLUTION DESIGNATING DEPOSITORIES FOR CITY FUNDS The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, and Schmidgall; and the following abstained: Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Designation of Official Newspaper MOVED by Snope, seconded by Schmidgall and motion carried unanimously to designate the New Hope-Golden Valley SunPost as the City's official newspaper. *Approval of Check Reqister MOVED by Snope, seconded by Schmidgall and motion carried unanimously to approve the check register as submitted. Regular Meeting of the City Council January 7, 2014 Page 3 *Solicitor's License - Republic Services MOVED by Snope, seconded by Schmidgall and motion carried unanimously to approve the solicitor's license for Republic Services. *Minutes of Boards and Commissions MOVED by Snope, seconded by Schmidgall and motion carried unanimously to receive and file the minutes as follows: Board of Zoning Appeals - October 22, 2013 Human Rights Commission - November 26, 2013 Human Rights Commission Worksession - November 26, 2013 Open Space and Recreation Commission - October 28, 2013 Joint Water Commission - October 2, 2013 Bassett Creek Watershed Management Commission - October 17, 2013 *Outdoor Deck and Patio Furniture at Brookview Golf Course — Quotes MOVED by Snope, seconded by Schmidgall and motion carried unanimously to authorize the purchase of outdoor deck and patio furniture for Brookview Golf Course from the lowest responsible bidder, Northwood Industries, Inc. for $41,190. The quotes were as follows: Northwood Industries, Inc. $41,190 By The Yard $49,023 Plants & Things $61,440 *Purchase and Installation of Liqht Poles, Sidewalk Bollards. LED Fixtures - Lawn Bowlinq Green - Quotes MOVED by Snope, seconded by Schmidgall and motion carried unanimously to authorize the purchase and installation of LED lighting at the Brookview Golf Course for the new lawn bowling green from the lowest responsible bidder, DJ Electric for $45,280. The quotes were as follows: DJ Electric $45,280 ESP, Inc. $57,300 Phasor Electric Company $57,839 *Approval of Use of Credit Cards for Purchases MOVED by Snope, seconded by Schmidgall and motion carried unanimously to approve usage of credit cards by any city employee who has received prior approval from the appropriate supervisor. Regular Meeting af the City Council January 7, 2014 Page 4 *Annual Election for the 20141nsurance Policv Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-2 RESOLUTION MAKING ANNUAL ELEGTIONS FOR THE 2014 INSURANCE POLICY The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Authorization to Siqn Patrol Officer (LELS Local 27) Aqreement Council Member Fonnest had questions regarding the agreement. Thomas Burt and Chantell Knauss, Assistant City Manager, answered questions from the Council. MOVED by Snope, seconded by Fonnest and motion carried unanimously to authorize the Mayor and City Manager to sign the 2014-2015 Police Officers (LELS Local #27) Labor Agreement. Authorization to Siqn Aqreement with Hennepin Countv for Sentence to Serve Proqram Council Member Snope requested staff to review the program. Thomas Burt and Jeannine Clancy answered questions from the Council. MOVED by Snope, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the agreement with Hennepin County for the Sentencing to Service Program for an amount not to exceed $90,064. *Authorization to Siqn Aqreement with SEH for Desipn of TH 55/Winnetka Ave Intersection Improvements MOVED by Snope, seconded by Schmidgall and motion carried unanimously to authorize the City Manager to sign the agreement with SEH, Inc. for final design of the TH 55 and Winnetka Avenue Intersection Improvement Project in the amount not to exceed $141,200. *Bottineau Liqht Rail Transit (LRT) Planninq Advisorv Committee Appointment MOVED by Snope, seconded by Schmidgall and motion carried unanimously to appoint Carmen Heim to the Bottineau LRT Planning Advisory Gommittee. Regular Meeting of the City Council January 7, 2014 Page 5 *Acceptance of Donation for Human Riqhts Commission Communitv Proiect in Honor of David Bucher, M.D. and Bill Cooper Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-3 RESOLUTION ACCEPTING DONATION FOR HUMAN RIGHTS COMMISION FOR COMMUNITY PROJECTS IN HONOR OF DAVID K. BUCHER, M.D. AND BILL COOPER The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Second Consideration - Ordinance #514 - Amendinq Section 10.23 Reqardinq Recreational Fires The following ordinance was MOVED by Fonnest, seconded by Snope: ORDINANCE NO. 514, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Deleting and Replacing in its Entirety Section 10:23: Fire Protection Council Member Fonnest had questions regarding the process for obtaining a fire permit. John Crelly, Deputy Fire Chief, answered questions from the Council. MOVED by Fonnest, seconded by Snope and motion carried unanimously to adopt on Second Consideration Ordinance #514, 2nd Series. Upon a roll call vote, the vote was as follows: CLAUSEN - YES FONNEST - YES HARRIS SCHMIDGALL - YES SNOPE - YES Announcements of Meetinqs The Council will attend the Joint Water Commission Tri-City Council Meeting on January 9, 2014 at 6:30 pm. Some Council Members may attend the Bottineau Station Area Planning Meeting on January 9, 2014 at 6 pm. Some Council Members may attend the Golden Valley Historical Society Meeting on January 9, 2014 at 7 pm at the Golden Valley Historical Society. Regular Meeting of the City Council January 7, 2014 Page 6 Announcements of Meetinqs - Continued The City Council will hold a Council/Staff workshop on January 11, 2014 from 8:30 am to 1 pm at the Brookview Grill. ' The next Housing and Redevelopment Authority meeting will be held on January 14, 2014 at 6:30 pm. The next Council/Manager meeting will be held on January 14, 2014 immediately following the HRA meeting. A Bassett Creek Water Management Commission will be held on January 16, 2014 at 8:30 am. Some Council Members may attend the Human Rights Commission MLK Jr. Event on January 20, 2014 at 7:30 am at the Spirit of Hope Church, 7600 Harold Avenue. The next City Council meeting will be held on January 21, 2014 at 6:30 pm. Reset Meetinq Dates Thomas Burt introduced the agenda item. MOVED by Fonnest, seconded by Clausen and motion carried unanimously to reset the following City Council Meetings: Tuesday, February 4 to Wednesday, February 5; Tuesday, April 15 to Thursday, April 17; Tuesday, August 5 to Wednesday, August 6 and Tuesday, November 4 to Wednesday, November 5. MOVED by Fonnest, seconded by Clausen and motion carried unanimously to reset the following City Council/Manager Meeting: Tuesday, August 12 to Wednesday, August 13 and Tuesday, November 11 to Wednesday November 12. Set Date for CounciUStaff Workshop Mayor Harris introduced the agenda item. MOVED by Snope, seconded by Clausen and motion carried unanimously set the Council/Staff Workshop for Saturday, January 11, 2014 from 8:30 am to 12:30 pm at the Brookview GriIL Regular Meeting of the City Council January 7, 2014 Page 7 Council Assiqnment - Mavor Pro Tem Mayor Harris introduced the agenda item. Council Member Schmidgall nominated himself as Mayor Pro Tem and withdrew the nomination. MOVED by Schmidgall, seconded by Snope and mvtion carried unanimously to nominate Council Member Clausen as Mayor Pro Tem. Council Member Clausen accepted the nomination. Council Appointments: Assistant Weed Inspectors Mayor Harris introduced the agenda item. MOVED by Harris, seconded by Snope and motion carried unanimously to appaint Dave Gustafson, AI Lundstrom and Tim Teynor, as the Assistant Weed Inspectors for a one-year term. Council Ap�ointments: Housinq and Redevelopment Authoritv Commissioners Mayor Harris introduced the agenda item. Allen Barnard answered questions from the Gouncil. MOVED by Clausen, seconded by Harris and motion carried unanimously to appoint the following City Council Members as Commissioners of the Housing and Redevelopment Authority, with terms concurrent with tenure on the City Council which expire December 31, 2015: Larry Fonnest, Steve Schmidgall and Andy Snope. Mavor and Councii Communications Mayor Harris stated he had received an invitation to the Seven Dreams Education Foundation Bird Bash to be held on February 8, 2014 at 6:30 pm at the Plymouth Creek Center and requested any Council Member contact him if they are interested in attending. Mayor Harris thanked Hennepin County Commission Linda Higgins for her support in obtaining a Youth Sports Grant for Wildwood Park. The Council approved Mayor Harris working with staff to prepare a thank you letter to Ms. Higgins and the entire Hennepin County Board for the grant. The West Metro Home Remodeling Fair will be held on February 23, 2014 from 10:30 am to 3:30 pm at the Eisenhower Community Center. Regular Meeting of the City Council January 7, 2014 Page 8 Adiournment MOVED by Fonnest, seconded by Snope and motion carried unanimously to adjourn the meeting at 7:50 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant �t��1 C)� .� Finance Department 763-593-8013/763-593-8109{fax) � y��, � . � .,,_,. . �_.� � � -.,. �� ,�� raY �x�:��,� _.�r�;-� ,� -� �.a,�.t � Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. G�� C7� ;:: Finance Department 763-593-84131763-593-8109(faxj _ ..x .,��.� .. , . .,�� _ . Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Autharity Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. �� City Administration/Council 763-593-3991 /763-593-8109(fax) � �.. �� Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. C. 1. Solicitor's License-The Window Store Home Improvements Prepared By Judy Nally, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments • Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for The Window Store Home Improvements. Application and fee must be submitted to the City Manager's Office the Wednesday prior to the City Councii Meeting. Council Meetings are normally held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION a TO: Golden Valley City Council Fee Paid: $ � 7800 Golden Valley Road Number of Persons: Golden Valley, MN 55427 Type of Lice�se: Peddler olicitor � (circle on Enclose the sum of$��for I � � (number) peddlerslsolicitors as required by City Co de o f t he City of Golden Valley and have complied with all the requirements of said Code necessary for obtaining this license. 1 he �'�n c��c,� tare. t}orne I rnarove m n�s �nc. (Business or Individual Name or Organization to be Licensed) 95� 7 �c�� sd- a 1� �5� MN Business ID Federal Business ID (FEIN) Define Business orporation Proprietorship, Partnership, Non-Profit, State of Incorporation or Individual) d`I a'� /�nthonv Ln , St An thon•� M� 55�} 1�S (Add ress) __�St- �r�fiho�U , Mn� 55�1�5 City, State and ip Code) _ ��a- 353 -5�� (Telephone Number, including Area Code) � NOW, THEREFORE, Sco1�� aPf hereby makes application for (Applican Name) period of ( o through 12/31/ !`� , subject to the conditions and provisions of said City Code. , (Signature of Applic t/Principal Officer) Description ofi goods or services for sale (include prices) or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific): 1n�i n o� D,.�� S id�� Rc�,f i na G .H� +r,� K►tc.,lner►s , NOTE: If the products for sale are changed or modified, you must give the City complete information regarding such change or modification. List the names and addresses of EACH person who will be peddling or soliciting on behalf of said organization in the City, or, in the altemative, the name, address and telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: M i c.1ne lle �rfihe� oZ�(a'i �lnthonv (�, �F- f}r�th.o�� /VI,N SS'�I� a - � 5 o i c lne � hu c� I 1 S'� o•F 1 se 1 i c.c�av's w�f1n .rnP �cQ��'�sSPS a�� ohvne *k's (If more space is needed, attach additional sheets) STATE OF � �N��-��') , ) ss. COUNTY OF 1��j�M��t�. ) �, - of �e �/t�l n�QU� `3t�;7' (Officerll ividual) (Name of Organization) being first duly sworn, depose and say that a11 the foregoing information is true to his/her own knowledge except as to matters therein stated on information and belief, and as to such matters, he/she believes them to be true. C� Signature of App icant/P cipal Officer) Subscribed and sworn to before me this � day of �Q�I�CQ�� , 2p � � � ��¢� �s ,.:r.r,,: (Signature) �'�4� . �`��, ��-�� r�i�'�-�;. t�r��a�r - s�� '��`�^' t�y C€z� .:Jan.31,2045 dieS�e UU?'M4A1� � . �� ity Administration/Council 763-593-3991 /763-593-8709(fax) "��b=� -�� _.'�'- '°� �_� � Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. C. 2. Gambling License Exemption and Waiver of Notice Requirement- School of Engineering and Arts- Parent Teacher Association Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (4 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement for the School of Engineering and Arts- Parent Teacher Association. MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2 LG220 Application for Exempt Permit An exempt permit may be issued to a nonprofit organization that: Qpp�ICdt1011 fee (non refundable) -conducts lawful gambling on five or fewer days,and -awards less than$50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100. specialist assigned to your county. ORGANIZA`�I�N INFO�tMATI�N Organization name Previous gambling permit number School of Engineering and Arts PTA X-93132 Minnesota tax ID number, if any Federal employer ID number(FEIN), if any 2707914 46-0766126 Type of nonprofit organization. Check one. �Fraternal �Religious ,�Veterans ✓�Other nonprofit organization Mailing address City State Zip code County 1751 Kelly Drive Golden Valley MN 55427 Henne in Name of chief executive officer [CEO] Daytime phone number E-mail address Stephanie J. Smith (612) 834-8340 seaptafundraising@gmail.co� NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. �Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651-296-2803 �IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. �IRS-Affiliate of national,statewide,or international parent nonprofit organization [charter] If your organization falls under a parent organization,attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INF�RMATIQN Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. School of Engineering and Arts Address [do not use PO box] City or township Zip code County 1751 Kelly Drive Golden Valley 55427 Henne in Date[s] of activity. For raffles, indicate the date of the drawing. Saturday, February 15, 2014 Check each type of ambling activity that your organization will conduct. �Bingo* �Raffle �Paddlewheels* �Pull-tabs* �,Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull-tabs,and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct binga To find a licensed distributor, go to www,gcb.state,mn.us and click on Dist�ibutors under the WH03 WHO?LIST OF LICENSEES, or call 651-639-4000. LG220 Application for Exempt Permit ��s Page 2 of 2 LOCAL UNIT OF GOVERNNIENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. _ he application is acknowledged with a 30 day waitin9 The application is acknowledged with a 30 day waiting period,and atlows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after 30 [60 days for a lst class city]. days. _The application is denied. The application is denied. Print city name ��1 V��'� Print county name Signature of city personnel Signature of county personnel Title L Date� � ^ Title Date TOWNSHIP.If required by the county. On behalf of the township,I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.] Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within.30 days of the event date. Chief executive officer's signature Date Print name Stephanie J. Smith REQUIREMENT� Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit,or use the online fill-in form available at Only one application is required if one or more raffle drawings www.gcb.state.mn.us. are conducted on the same day Within 30 days of the event date,complete and return Send application with: the financial report form to the Gambling Control Board. _a copy of your proof of nonprofit status,and Questions? _application fee (non refundable). Make check payable to Cali the Licensing Section of the Gambling Control Board State of Minnesota." at 651-639-4000. TO• Gambling Control Board This form will be made available in aiternative format(i.e.large print,Braille) . 1711 West County Road B, Suite 300 South upon request. Roseville, MN 55113 Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administretion, form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and Control Board (Board)to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor,national and qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gamblin9 regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order;other indi- supply the information; however,if your organization issue a permit,all information provided viduals and agencies specifically authorized refuses to supply this information,the Board may not be remains private,with the exception of your by state or federel law to have access to abie to determine your or9anization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested,the Board organization are available to: Board mem- new use or sharinq of information after this will be able to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety;Attorney MINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2 LG220 Application for Exempt Permlt An exempt permit may be issued to a nonprofit organization that: App�lCclt1011 f@@ (non refundable) -conducts lawful gambling on five or fewer days, and -awards less than $50,000 in prizes during a calendar year. If application is postmarked or received 30 days or If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100. specialist assigned to your county. ORGANIZATION INFdRMATION Organization name Previous gambling permit number School of Engineering and Arts PTA X-93132 Minnesota tax ID number, if any Federal employer ID number(FEIN), if any 2707914 46-0766126 Type of nonprofit organization. Check one. �Fraternal �Religious �Veterans �Other nonprofit organization Mailing address City State Zip code County 1751 Kelly Drive Golden Valley MN 55427 Henne in Name of chief executive officer[CEO] Daytime phone number E-maii address Stephanie J. Smith (612) 834-8340 seaptafundraising@gmail.coro NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. �Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100,St. Paul, MN 55103 Phone: 651-296-2803 „a IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877-829-5500. ,�IRS-Affiliate of national,statewide,or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING �REMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list the site where the drawing will take place. School of Engineering and Arts Address [do not use PO box] City or township Zip code County 1751 Kelly Drive Golden Valley 55427 Henne in Date[s] of activity. For raffles, indicate the date of the drawing. Friday, May 16, 2014 Check each type of ambling activity that your organization will conduct. �Bingo* �Raffle �Paddlewheels* �Pull-tabs* Tipboards* � *Gambling equipment for bingo paper, paddlewheels, pull-tabs,and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHD'S WHO?LZST OF LICENSEES, or call 651-639-4000. LG220 Application for Exempt Permit 1/13 Page 2 of 2 LOCAL UNIT OF GO�/ERNMENT ACKN0INLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period,and allows the Board to issue a permit after 30 days period,and allows the Board to issue a permit after 30 [60 days for a lst class city]. days. _The application is denied. 1 The application is denied. Print city name _ �O6L�G�n ��``'a-'% Print county name Signature of city personne " Signature of county personnel Title Date 1 � � � Title Date TOWNSHIP.If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.166.] Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned the Board within 30 days of the event date. Chief executive officer's signature Date � Print name Stephanie J. Smith REQU�REMENTS Complete a separate appiication for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days,or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit,or use the online fill-in form available at Only one application is required if one or more raffle drawings �^'�^'�^'•9cb.state.mn.us. are conducted on the same day Within 30 days of the event date,complete and return Send application with: the financial report form to the Gambling Control Board. _a copy of your proof of nonprofit status, and Questions? _application fee (non refundable). Make check payable to Ca�l the Licensing Section of the Gambling Control Board State of Minnesota." at 651-639-4000. To: Gambling Contr0l Board This form will be made available in alternative format(i.e.large print,Braille) 1711 West County Road B, Suite 300 South upon request. Roseville, MN 55113 Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administration, form(and any attachments)will be used by the Gambling vate data about your organization until the Minnesota Management&Budget,and Control Board(Board)to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor,national and qualifications to be involved in lawful gambling activities in issues the permit,all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order;other indi- supply the information; however,if your organization issue a permit,all information provided viduals and agencies specifically authorized refuses to supply this information,the Board may not be remains private,with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence,may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested,the Board organization are available to: Board mem- new use or sharin9 of information after this will be able to process the application. Your organization's bers,Board staff whose work requires notice was given;and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety;Attorney �,�� ?� Police Department 763-593-80791763-593-8098(fax} Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. C. 3. 3.2 Liquor License - Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoagies Prepared By Stacy A. Carlson, Chief of Police Summary Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoagies has submitted a new application for a 3.2 liquor license due to a change in ownership. Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoagies is owned by Gladstone Stenson, Kristine Silva and Katherine Stenson. The City Attorney has reviewed the application, and has found the application documents are in order and complete. The applicant meets all State and City requirements for consideration of the issuance of a 3.2 Liquor License. Recommended Action Motion to approve the issuance of a 3.2 Liquor License to Davanni's, Inc d/b/a Davanni's Pizza & Hot Hoagies, 663 Winnetka Avenue North. Regular Meeting of the Golden Valley Planning Commission November 18, 2013 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, November 18, 2013. Chair Kluchka called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Cera, Kluchka, McCarty, and Segelbaum. Also present was Community Development Director Mark Grimes, City Engineer Jeff Oliver and Administrative Assistant Lisa Wittman. Commissioners Boudreau-Landis and Waldhauser were absent. 1. Approval of Minutes October 14, 2013 Regular Planning Commission Meeting McCarty referred to the second sentence on Page 10 and stated that the word "run" should be changed to the word "ruin." MOVED by McCarty, seconded by Segelbaum and motion carried unanimously to apprave the October 14, 2013 minutes with the above noted correction. 2. Informal Public Hearing — Final Plan Review— Planned Unit Development (PUD) #113 — The Xenia Applicant: Slosburg Company Address: 700 & 800 Xenia Avenue South Purpose: To construct a 5-story, 372-unit market rate apartment building. Grimes stated that this proposal is the Final Plan review phase of the applicant's PUD proposal. He explained that the proposed PUD would allow for the construction of a 372-unit apartment building located at the vacant, northwest corner of the Golden Hills Drive and Xenia Avenue South intersection. He noted that this is the last site in the Golden Hills District to be developed. Grimes referred to the site plan drawings and stated that there have not been any significant changes from the Preliminary PUD plans. He noted that the applicant has changed the fa�ade of the parking ramp to include more articulation per the Planning Commission's discussion during the Preliminary Plan review. Grimes explained that the applicant plans to begin construction of the parking ramp in the spring of 2014, with the first units opening in mid-2015 and full completion by early 2016. Minutes of the Golden Valley Planning Commission November 18, 2013 Page 2 Kluchka asked about the City Council's discussion when they approved the Preliminary Plans and asked what was added or changed to the proposal since the Planning Commission's last review. Grimes stated that the Council did not add any additional conditions to their approval and that the only significant change was the articulation of the parking ramp wall. Kluchka asked if the parking ramp wall really articulates or if horizontal and vertical design elements are just making it look articulated. Grimes stated that the applicant has brought interest to that fa�ade and that there will be vertical columns that break up the look of the long parking ramp wall. Jerry Kavan, Slosbug Company, Applicant, said he hopes the Final Plan narrative and drawings have addressed the Planning Commission's concerns from their Preliminary Plan review. He referred to a drawing of the proposed parking garage and explained that the vertical columns will protrude out from the wall. He added that it is difficult to support a parking ramp with walls that have a lot of articulation. He added that several trees have been added along the west elevation as well to enhance the look of the parking ramp. Kluchka noted that the landscaping plans and the drawings aren't the same in regard to the trees along the west elevation. Kavan stated that the landscape plan will be modified to correspond with the drawings before City Council review. Kluchka opened the public hearing. Steve Schmidgall, 6534 Olympia Street, said he understands that the light-colored material shown on the drawings is EFIS. He was under the impression that it was cast concrete or stone. He noted that the Zoning Code states that a certain percentage of a building in this zoning district needs to be limestone and he is concerned about the amount of EFIS being used and the fact that it goes all the way to the ground which isn't ideal for snow removal. He said brick may be a better choice because it is important to keep EFIS away from grade so it isn't damaged. He stated that EFIS can look nice, but it can also look kind of cheap and he hopes the City gets a nice looking product. Juanita Lussenhop, 6051 Laurel Avenue #202, said she is concerned because she hasn't heard anything about this proposal other than rumors that it will be really tall and really busy. She said she wishes that she had more input or knowledge about what is going on and that her main concern is traffic. She added that the proposed new building will be better than what was there previously. Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing. Kluchka asked Grimes to explain the requirement regarding the use of limestone. Grimes stated that the I-394 Mixed Use zoning district has guidelines that developers are asked to follow. He stated that this proposal is a PUD so the City can vary from the requirements in the Zoning Code and added that this applicant is an experienced developer who knows what will work and what will be feasible economically. He noted that the I-394 Mixed Use zoning district also states that there are other ways to achieve Minutes of the Golden Valley Planning Commission November 18, 2013 Page 3 the development desing standards. Kluchka said he would like the applicant to list all of the requirements in the I-394 Mixed Use zoning district that aren't being met and why. Kavan showed the Commissioners a photo of a property they own in Dallas. He pointed out that the fa�ade on that building is EIFS that was made to look like stone. He explained that the newer type of EIFS is very durable and much different than older types of EIFS. He further explained that EIFS can be patched if damaged and doesn't have to be replaced like stone so he feels it is a good selection for this type of project. He stated that there is no such thing as "Kasota limestone" as referred to in the Zoning Code because it has been bought out so it would be difficult to comply with that requirement of the Zoning Code. He stated that Slosburg owns their properties long- term and that they also don't want to use a product that lasts only a couple of years. Oliver stated that the Golden Hills Drive and Xenia intersection has been a big concern for a long time and has been studied extensively. He explained that the proposed residential use is significantly better in regard to traffic than an office use would be. He discussed the number of trips and the service level of the intersections in the area and stated that approximately 75% of the trips would utilize the access on Laurei. Segelbaum stated that having opposite entrances on the building is also helping to avoid conflict as well. Oliver agreed. Kluchka asked Oliver if he knows how many cars go through that intersection. Oliver said no and explained that there are a number of factors that go into figuring out capacity issues. Grimes stated that pedestrian connections will be enhanced as well. Kluchka asked if there are sidewalk plans available. Oliver stated that the sidewalk plans are very conceptual at this point. Cera asked if there has been any discussion about additional access over I-394. Oliver said there have been discussions with MnDOT. Baker asked about potential solutions regarding access over 1-394. Oliver stated that staff is in the very preliminary stage of discussions with MnDOT and that the solution would most likely be an expansion of the pedestrian bridge which is very expensive. Grimes added that the next Comprehensive Plan update will also address this issue. Kluchka referred to the resident concern regarding not receiving any communication and asked about communication planning. Grimes explained that there have been finro Preliminary Plan hearings with mailed notices to property owners within 500 feet, there has been notice published in the newspaper and that the applicant had a neighborhood meeting. Baker asked if there are standards regarding notification that the City has to follow. Grimes said yes and explained that the requirement is that hearing notices have to be sent to property owners within 350 feet of a proposal, but that the City sends notices to properties within 500 feet. Kluchka asked if there might be a way to do additional communication to the Laurel Hills condominiums. He suggested asking the applicant to provide a communication plan to the condominiums. Grimes stated that newsletters have been done by developers on past projects. Segelbaum asked, other than the City's public hearing notices, how people can get information on proposals. Minutes of the Golden Valley Planning Commission November 18, 2013 Page 4 Kluchka said they can look on the City's web site and they can also come in to City Hall for information. He said he thinks that the developer should take ownership of communication during construction. Kavan said they could do a newsletter and email it to people who sign up to receive it. Kluchka asked the Commissioners if they would like to make that a condition of approval. McCarty suggested that the City could provide a link on its web site to the applicant's web site. Baker stated that it might be a good time for the City to take a look at the standards on how we communicate. Segelbaum said he doesn't think a communication plan needs to be added as a condition of approval and he thinks the developer is working hard to communicate with residents. Kluchka asked the Commissioners if they would like to add a condition of approval regarding the type of EFIS product to be used. Segelbaum stated that instead of a condition regarding EFIS maybe the developer could put together a table showing how and why they are deviating from certain areas of the Zoning Code. McCarty said he doesn't think there needs to be a table created or a condition regarding EFIS because the minutes will reflect the discussion. Grimes suggested reviewing the specific design standards in the I-394 Mixed Use zoning district. MOVED by Segelbaum, seconded by Cera and motion carried unanimously to recommend approval of the of the Final Plan for PUD #113, The Xenia subject to the following conditions and findings: Conditions 1. The Final Plan packet submitted by Slosburg Company and received by the City and date stamped October 18, 2013 shall become a part of this approval. These plans include architectural and engineering details. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director dated August 20, 2013, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director, dated November 13, 2013, shall become a part of this approval. 4. The applicant is assessed a Traffic Management Fee of$57,809.40 per City Code. Payment of half of the fee ($28,904.70) is required prior to approval of the Final PUD Plan. (The remaining half of the fee is required to be paid prior to the issuance of a Building Permit.) 5. No storage of snow shall be allowed on the site. 6. The applicant is assessed a Park Dedication fee of$38,200 per City Code. Payment is required prior to the City Council's approval of the Final Plat. 7. The Plat name shall include "PUD No. 113" in its title. 8. All signs on the property shall meet the requirements of the City's Sign Code. 9. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Minutes of the Golden Valley Planning Commission November 18, 2013 Page 5 Findin s 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. 3. Informal Public Hearing — Minor Subdivision —4824 Triton Drive -A.K.A.R.E. Companies LLC, Applicant Applicant: A.K.A.R.E. Companies LLC Address: 4824 Triton Drive Purpose: To reconfigure the existing one single family residential lot into two new single family residential lots Grimes explained the applicant's request to subdivide the lot directly east of his recently approved PUD at 4900 Triton Drive. He referred to a site plan of the property and explained that Lot 5 in PUD #109 is not a part of this subdivision proposal as it was shown on the plans submitted by the applicant. The current subdivision proposal includes only the property at 4824 Triton Qrive and that the current proposal is to subdivide that lot into two new lots. He added that the Council will also be reviewing a Minor PUD amendment for PUD #109 that will reconfigure the south lot line of Lot 5 and remove the existing Outlot A, however, Lot 5 will remain a part of PUD #109. Kluchka asked if Outlot A will be absorbed into this proposed subdivision. Grimes said yes. McCarty asked if reconfiguring the property line between Lot 5 in PUD #109 and the 4824 Triton Drive property is making the new lots conform to the subdivision requirements. Grimes said no and explained that reconfiguring the property line on Lot 5 just makes that lot function better. Rob Eldridge, Applicant, said it was always his intent to develop this property but the owners didn't want to sell at the time he developed PUD #109 at 4900 Triton Drive. He Minutes of the Golden Valley Planning Commission November 18, 2013 Page 6 added that reconfiguring the property line on Lot 5 will give that property a better front yard and will allow more trees to be saved. Segelbaum asked Eldridge if he owns the property at 4824 Triton Drive. Eldridge said yes. Segelbaum asked Eldridge how the construction has gone thus far. Eldridge said he hasn't talked to any of the neighbors directly. He stated that one lot is sold and he is planning to build a model home on another lot. He added that the weather in the spring really hurt their construction plans. Kluchka opened the public hearing. Peter Lenagh, 4920 Normandy Place, said his main concern is that it has taken a year to sell and build one house so he is looking at seven more years of construction. He said he thinks Mr. Eldridge has gotten in over his head. He said it bothers him to see what's been done to the land. They've cut down large oaks and maples and more will have to be cut down. He said he fears for a heavy rain because there is a 40 to 45 degree slope and it is going to be a nightmare to live through this for another seven years. He said that the proposed new homes will cost $700,000 when most other homes in the area are only worth $200,000 to $300,000 and this will change the whole dynamic of the neighborhood. He said it seems like the City has gotten into bed with the developer in hopes of making tax revenue when in reality this is just ruining the fabric of the neighborhood. Jack Terrio, 3139 Orchard Avenue North, said the developer stated that the first house built (in PUD #109) would be a single story house and it is not. He said he is looking at a pile of dirt and questioned why the concrete wall that was supposed to go up hasn't. He asked if anyone knows what kind of soils are in this development. He said he would have no concern over this current request if the developer had all of the other houses done and then wanted two more. He said if the developer had done his original plan, the first house would have blended in and that none of this makes sense and he is tired of it. He asked if he sold his house today if he would have to have his well capped and his water tested. He said the City seems to have a different set of rules for this developer and that this was not supposed to cost the taxpayers any money. He asked why it took so long to build the cul-de-sac that was just completed two weeks ago and what kind of deal was made on the installation of the cul-de-sac because the people who dug the cul-de-sac weren't the same people who paved it. He asked if he could do the same thing and if the developer was billed for the work. He stated that the developer should get his act together with the five properties he has now and then come back with a proposal for this property. Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing. Segelbaum asked about construction timing issues and rules related to that. He also asked if piles of dirt can be left indefinitely. Grimes explained that the homes Mr. Eldridge is building are custom homes so they won't be built until there is a buyer. He stated that there , are requirements regarding erosion control and tree preservation He agreed that it is unfortunate that it is taking a while to construct these homes but it has been dependent on Minutes of the Golden Valley Planning Commission November 18, 2013 Page 7 the market. He added that once a building permit is issued there has to be progress made, but there is not a timeline applicants are required to follow. Segelbaum asked if Mr. Eldridge is in violation of any requirements. Grimes said no. Kluchka asked for clarification regarding the construction of the cul-de-sac. Oliver stated that the cul-de-sac was originally going to be private, however that was changed and the City built it as a public street with 100% of the cost assessed to the developer. He added that the wet spring did cause a significant delay in the construction. Kluchka asked about the requirements for neighborhood graund water testing. Oliver said he is not aware of any specific requirements regarding groundwater. Segelbaum stated that this subdivision proposal was somewhat expected and he is pleased to see it go forward. He said this proposal will make the PUD properties next to it more attractive because there won't be strange-shaped lots and outlots which should improve the chances of the houses being built faster. MOVED by Segelbaum, seconded by Cera and motion carried unanimously to recommend approval of a Minor Subdivision at 4824 Triton Drive to allow the existing one single family residential lot to be reconfigured into two new single family residential lots subject to the following conditions: 1. The City Attorney will determine if a title review is necessary prior to approval of the final plat. 2. A park dedication fee in the amount of$880 shall be paid prior to final plat approval. 3. A Subdivision Agreement will be drafted for review and approval by the City Council that will include issues found in the City Engineer's memo dated November 13, 2013. 4. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to Mark Grimes, Community Development Director dated November 13, 2013 shall become a part of this approval. 5. Approval is contingent on the approval by the City Council of a Minor PUD Amendment for Eldridge 3�d Addition PUD No. 109 which adds Outlot A from PUD No. 109 to Eldridge 7th Addition and allow a portion of the north part of the 4824 Triton Dr. parce! (about �,200 sq. ft.) to be added to Lot 5, Eldridge 3�d Addition PUD No. 109. 6. The developer shall amend proposed Eldridge 7'" Addition to reflect the changes proposed by the Planning staff. This amendment keeps Lot 5, Eldridge 3�d Addition PUD No. 109 within the PUD. Eldridge 7th Addition will only be a two lot subdivision comprising the 4824 Triton Dr. parcel and Outlot A of Eldridge 3�d Addition PUD No. 109. This amendment shall be made prior to review of the minor subdivision of Eldridge 7t" Addition by the City Council. 7. All applicable City permits must be obtained prior to the development of the new lots. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Minutes of the Golden Valley Planning Commission November 18, 2013 Page 8 --Short Recess-- 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Grimes stated that the next Bottineau LRT Planning Advisory Committee meeting will be on December 5, 2013. 5. Other Business • Council Liaison Report Council Member Schmidgall stated that the City Council has discussed the possibility of planning further into the future with the next Comprehensive Plan update. He said he envisions the Planning Commission having a lead role in the process and that he would like to plan ahead 25 to 50 years in the future. He stated that he would like to consider several ideas including: areas that have development potentiai, discussions regarding "right size" lots and lots that have the potential to be subdivided, making Hennepin County roads more pedestrian friendly and ways to knit the areas north and south of Highway 55 together, and the connection befinreen the Bottineau LRT stations and the downtown area. Grimes added that the Metropolitan Council is also looking further ahead in their planning. The Commissioners agreed that planning further ahead in the Comprehensive Plan is a good idea. 6. Adjournment The meeting was adjourned at 9:18 pm. Charles D. Segelbaum, Secretary Golden Valley Human Services Fund (GVHSF) Meeting Minutes November 11, 2013 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher, Alan Ingber, Carolyn Kaehr, Craig McDaniels, Connie Sandler, Peggy Watkins and Andrew Wold. Also present: Jeanne Fackler, Staff Liaison. Not Attending: Toots Vodovoz. Cal1 to Order: Sandler called the meeting to order at 6:45 p.m. Agenda Changes or Additions: No additions or changes to the agenda. Qctober 14 minutes: Erickson moved and Ingber seconded the motion to approve the minutes from October 14 with corrections. The motion passed unanimously. 2014 Funding Allocations: Members discussed the requests for funding and made the following recommendation to approve the following allocations as designated: Agency Request Amount Community Mediation $3,000 $2,500 Crisis Nursery $10,000 $3,000 Dinner At Your poor $8,000 $7,500 Canvas Health/Crisis Connection $2,500 $2,000 PRISM $10,000 $10,000 Senior Services HOME $5,000 $5,000 Senior Services Outreach $3,500 $3,500 The Bridge for Youth $5,000 $3,500 TreeHouse $5,000 $3,500 TOTAL $52,000 $40,500 Community Mediation: Funds to be used for program support for Golden Valley residents/businesses. Canvas Health/Crisis Connection: Funds to be used to continue phone support. Crisis Nursery: Funds to be used to provide support and care to families in crisis. DinnerAt Yourpoor. Funds to be used to supplement clients unable to afford delivery and subsidize meals costs. PR/SM: Funds to be used to provide emergency and support services for Golden Valley residents. Senior Community Services HOME: Funds to be used to fund the sliding fee scale to assist low-income Golden Valley seniors. Senior Community Services Outreach: Funds to be used for in-home service coordination (case management) and counseling to Golden Valley residents. TreeHouse: Funds to be used to offset the cost of transporting teens to the TreeHouse facility in New Hope and St. Louis Park. The Bridge for Youth: Funds to be used to cover the cost of cab fares for "Project Cab" for Golden Valley residents. Solicitation Letter: Sandler informed the members that the a memo from Dean Penk, Community Foundation Chair, was sent stating "After considerable discussion the Board has decided the Foundation will conduct its annual fundraising campaign this coming year independent of the city of Golden Valley and the Golden Valley Human Services Fund. What that means is we will emphasize the broad appeal of the Community Foundation to raise funds to support activities, events and organizations focused on supporting people and building community in Golden Valley." Fackler is working with Cheryl Weiler, Communications Director, to prepare a letter. Sandler will approve and sign the letter. The letter will be taken to the post office before Thanksgiving. Run the Valley: Run the Valley request: A request to offer a Kid's Fun Run was received. Fackler talked to city staff about adding the event. Staff liked the idea and will support the addition. GVHSF approved adding the event. The Fun Run will be a .2 mile run starting in the driving range parking lot and running on Field Drive to the Brookview parking lot. Fees were set at $5 to participate. All runners will receive a participation ribbon. T-Shirt Contest: The annual T-shirt design contest will be held. Publicity about the contest will be sent to the SunPost, e-mail blast and city newsletter. Deadline will be January 8. Timing Company: Race Management has raised their rates for the event. Fackler received approval to approach other timing companies as a cost-saving measure. Other Business: TCGMC: Sandler has been in contact with the director of the Chorus. The best date for Breck School to host the event is March 14. The request was faxed to the Chorus director on November 8. As soon as the Chorus Director verifies the date, publicity will start. Ticket prices were discussed with a $25 general admission ticket and a $50 reserved seating with dessert ticket. Clements found "eventbrite.com as a website to promote and sell tickets for the event. Possible sponsors were discussed. Sven Sundgaard was suggested as a possible MC. Sandler suggested the GVHSF apply for a grant from the Community Foundation to underwrite the event. This will be done once the date and fees have been set. Community Foundation Representative: GVHSF members felt that a representative is no longer needed. Council meeting: Sandler will be attending the December 3rd City Council meeting. At the meeting, she gives an overview of the 2013 year and presents the 2014 funding recommendations for Council approval. All GVHSF members are invited to attend the meeting. Updated Roster.� The updated roster was distributed to members. , Sandler reminded the members that the next meeting is scheduled for Monday, January 13. Adjournment: Erickson moved to adjourn the meeting, Frommer seconded the motion. The meeting was adjourned at 8:10 p.m. Respectfully submitted, Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of November 6, 2013 The Golden Valley— Crystal — New Hope Joint Water Commission meeting was called to order at 1:32 p.m. in the City of Golden Va11ey Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Director of Public Works, Golden Valley Jeff Oliver, City Engineer, Golden Valley Bert Tracy, Public Works Utility Manager, Galden Valley Kelley Janes, Utilities Supervisor, Golden Valley Mitch Hoeft, Utility Engineer, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Others Present Scott Harder, Environmental Financial Group, Inc. Bernie Bullert, Director of Water Treatment and Distribution Services, City of Minneapolis Glen Gerads, Assistant Director of Water Treatment and Distribution Services, City of Minneapolis Minutes of October 2, 2013 Meetinq MOVED by Norris and seconded by McDonald to approve the minutes of the October 2, 2013 meeting as presented. Motion carried. Amendment to Minneapolis Water Aqreement The JWC engaged the services of Scott Harder, EFG, Inc., to work with the City of Minneapolis on the water rate study. Minneapolis hired HDR to take a critical look at the rate study process and what determined the costs to its customers. This current process will result in 'more transparency, consistency, and demonstrates to Minneapolis customers what they are paying for. Key areas addressed in the amendment include: 1. 2014 water rate will be $1.97/100 cubic feet. This amount is pending approval by the Minneapolis City Council. � 2. A revised definition of"Minneapolis Inside City Residential Rate" was replaced in the new amendment. 3. The interval schedule for cost of service studies will change from 5 years to 3 years. 2015 will be the next cost of service cycle affecting rates starting in 2017; in 2018, affecting rates in 2020; and the last cycle will run to the end of the contract. 4. Both Minneapolis and the JWC are beginning to develop emergency backup groundwater supply systems. Text was added to the amendment clarifying how the groundwater supply costs will be identified and apportioned resulting in a more equitable and transparent allocation of costs and assurance that the JWC will not be paying for two systems. Bullert added drilling wells is 10 years out because the Minneapolis City Council will not approve drilling right away. 5. The agreement reconfirms both parties will keep the service off peak as much as possible. Peak hours are from 9 am to 9 pm. In the event Minneapolis has an interruption of service, Minneapolis may ask the JWC to draw water from its emergency backup supply during an emergency in Minneapolis. The emergency would be a "true" emergency and not used to manage water quality issues such as temperature or hardness control, etc. MOVED by McDonald and seconded by Norris to direct the JWC Chair to approve the amendment to the Minneapolis Water Purchase Agreement. Motion carried. The commissioners will present to their city councils for information only. Update on Emergency Backup Water Supply Plan The work is focused on locating well sites, meeting with the Minnesota Department of Health and talking to property owners regarding easements. As stated in the feasibility study prepared by Barr Engineering Co., the estimated cost for the wells will be about $4.5 million. Request for proposals were distributed to five consultants and TAC requested Bolton & Menk, Inc. be awarded the contract. An updated 80% design cost estimate will be completed by November 25, but the three cities financial directors can use the $4.5 million knowing that amount will change when the new cost comes in. Burt added the JWC has a lot of projects that need to be completed and asked where the wells will fit in the prioritization process (i.e., faulty pipe may be more important than drilling the wells). Clancy added that looking at the County Road 9 project and what the JWC is committed to, there is about one mile of the JWC 36-inch water transmission line from Minneapolis that is programmed to be replaced at a 72.5% JWC/27.5% Hennepin County cost share. The estimated total for JWC will be $1,260,733. The JWC has $1,300,000 budgeted which includes replacing the meter vault at York Avenue. Discussion followed regarding the infrastructure and evaluating its integrity. Burt wants the TAC to review the entire CIP and consider drilling the weiis in sections. Bolton & Menk, Inc. submitted a professional services agreement in the amount of $128,035. The work scope approach proposed is a two-phase approach. Phase I is the design and bidding ($77,805) and Phase II is providing construction services ($50,230). MOVED by Norris and seconded by McDonald to approve the professional services agreement with Bolton & Menk, Inc. in the amount of$128,035. Motion carried. The TAC will review and update the CIP to coordinate with the County Road 9 project, drilling wells and the Crystal emergency generator. The TAC will report back to the JWC at the December meeting an amended CIP. Update on Crvstal Pump Station Emerqencv Generator and Costs Crystal is continuing to work toward the purchase of a generator from Cat Ziegler. Xcel Energy meter records indicates an 800 kW generator will be able to handle the three 300 ph pumps. The estimated cost is $500,000 and will be brought back to the Commission for financing and approval at the December meeting. Update on Crystal Reservoir Fill from Svstem Proiect Crystal is looking at removing #5 pump and installing a butterfly valve that would allow backfilling the Crystal reservoir during off hours through that pump column. The flows would not affect the Golden Valley system. Total cost is about $15,000 to remove pump and install the valve. The pump has been recently rebuilt and should not require a total rebuild. Mathisen will be ordering some parts for the project after the first of the year. Approve Leak Detection Studv of 36-Inch Pipeline as Part of County Road 9 Proiect Pure Technologies submitted a budgetary proposal to provide an internal SmartBall inspection for a lump sum cost of$53,300. MOVED by Norris and seconded by McDonald to approve the proposal with Pure Technologies to provide a pipeline inspection as part of the County Road 9 project in the amount not to exceed $53,300. Motion carried. Mathisen will prepare a contract document with Pure Technologies for the project. System Evaluation Due to Pendinq Countv Road Proiects Mathisen reported that he will not be getting back to Smart technology because it has some limitations. December 4, 2013 Tri-Citv Council Meetinq The JWC decided to postpone the December 4 Tri-City Council meeting to allow the TAC to meet and evaluate the CIP and for the three cities' finance directors to develop the finance plan for the emergency backup water supply. The meeting will be rescheduled for early January 2014. Clancy will contact Bonnie Morey, SEH, Inc., to see if she is available to facilitate the meeting. Other Business The New Hope City Council approved the contract amount of$49,355 to Dave Perkins Contracting, Inc. for the replacement of one 18-inch water valve at the intersection of Boone and 54th avenues. MOVED by Norris and seconded by Burt to approve the reimbursement amount of$49,355 to the City of New Hope for the repair of the 18-inch water valve at the intersection of Boone and 54th avenues in the City of New Hope. Motion carried. Next Meeting The next scheduled meeting is December 4, 2013 at 1:30 pm. Adiournment Chair Burt adjourned the meeting at 3:12 p.m. Thomas b. Burt, Chair ATTEST: Pat Schutrop, Recording Secretary _. � �� '; Item 4A ' IiCWMC 1-16-]4 ' Bassett Creek Watershed Management Commission -: Mi�ut+�s±�f R�g�Tar M��ti�� ; ,q `: . No��b��:2�},�Ol� � , Goltlen�?all��ity-�i�a11a��3�a m, Commissioners and Staff Present: Crystal Commissioner Guy Mueller Robbinsdale Not represented Golden Valley Commissioner Stacy Hoschka, St. Louis Park Commissioner Jim de Lambert,Vice Treasurer Chair Medicine Commissioner Clint Carlson Lake Administrator Laura Jester,Keystone Waters LLC Minneapolis Not represented Attorney Charlie LeFevere,Kennedy&Graven Minnetonka Commissioner Jacob Millner, Engineer Karen Chandler,Barr Engineering Co. Secretary New Hope Alternate Commissioner Pat Recorder Amy Herbert Crough Plymouth Commissioner Ginny Black,Chair Technical Advisory Committee(TAC)Members/Other Attendees Present: Derek Asche,TAC,City of Plymouth Chris Long,TAC,City of New Hope Jeannine Clancy, TAC,City of Golden Valley Linda Loomis, BCWMC Next Generation Plan Steering Committee Chair Perry Edman,TAC, City of St.Louis Park Tom Mathisen,TAC, City of Crystal Joe Fox,TAC,City of Golden Valley Richard McCoy,TAC,City of Robbinsdale Larry Founest,Golden Valley City Council Jeff Oliver,TAC,City of Golden Valley Christopher Gise,Golden Valley Resident Erich Schroeder,Plymouth Resident David Hanson,Alternate Commissioner,City of Golden Valley David Stack,Friends of Bassett Creek,Minneapolis Gary Holter,Mayor,City of Medicine Lake Liz Stout,TAC, City of Minnetonka Ted Hoshal,Hoshal Advertising David Tobelmann,Alternate Commissioner,City of Plymouth Dorothy Jordan,Hedberg Maps(Minneapolis) 1 BCWMC November 20, 2013, Meeting Minutes L CALL TO QRDER AND RQLL CALL On Wednesday,November 20,2013, at 8:32 a.m. in the Council Chambers at Golden Valley City Hall,Chair Black called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken. The cities of Golden Valley,Minneapolis,Minnetonka,New Hope,and Robbinsdale were absent from the roll call. 2, CITIZEN FORUM ON NQN-AGENllA ITEMS ' [Alternate Commissioner David Hanson arrives.J David Stack,resident of Minneapolis,requested on behalf of the Friends of Bassett Creek that a representative of the BCWMC give a presentation in either the Harrison or Bryn Mawr neighborhoods about projects that will be happening in Minneapolis from Highway 55 downstream to the tunnel. Chair Black recommended that the BCWMC Administrator contact the BCWMC's Commissioner and Alternate Commissioner for Minneapolis to have them get in touch with Mr. Stack about coordinating a presentation. �Commissioners Stacy Hoschka, Jacob Millner, and Pat Crough arrive.J 3.A,GENDA Commissioner Stacy Hoschka requested that agenda item SD—Approval of Resolution of Appreciation for Services of Commissioner David Hanson—be moved ahead in the agenda to SA. Commissioner Millner moved to approve the agenda as amended. Commissioner Millner seconded the motion. Upon a vote,the motion carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. 4.CONSENT AGENDA, Administrator Jester requested the addition of an invoice payment in the amount of$55.80 to the Minnesota Bookstore for a December 2012 public hearing notice publication in the State Register. She also noted that she had passed around a revised financial report reflecting the additional invoice.The Commission indicated approval of the addition.Commissioner de Lambert moved to approve the Consent Agenda. Commissioner Mueller seconded the motion.Upon a vote,the motion carried 7-0 [Cities af Minneapolis and Robbinsdale absent from vote). Mr.Mathisen thanked the Dispute Resolution Committee for all of the work it put into the process and in developing the recommendations. [The following items were approved as part of the Consent Agenda: the Octaber 17,2013, BCWMC meeting minutes,the October 17,2013, BCWMC Workshop minutes,the monthly financial report,payment ofthe invoices,Approval of the Reimbursement Request from the City of Minneapolis for the Main Stem Project, Approval of the Reimbursement Request from the City of Golden Valley for the Sweeney Lake Outlet Project, Approval of the Reimbursement Request from the City of Golden Valley for the Wirth Lake Outlet Project, Approval of the Reimbursement Request from the City of Crystal for the North Branch Erosion Control Project, Approval of the Dispute Resolution Committee Recommendations,and the Setting of the December meeting of the BCWMC's Executive Committee.] 2 BCWMC November 20, 2013, Meeting Minutes The general and construction account balances reported in the Financial Report prepared for the November 20, 2013,meeting are as follows: Checking Account Balance $519,081.91 TOTAL GENERAL FUND BALANCE $519,081.91 TOTAL CASH&INVESTMENTS ON- $2,275,120.37 HAND (1 U13/13) CIP Projects Levied—Budget Remaining ($3,012,765.67) Closed Projects Remaining Balance ($737,64530) 2013 Anticipated Tax Levy Revenue $494,829.94 Anticipated Closed Project Balance $652,184.64 5. NEW BUSINESS A. Approval of Resolution of Appreciation for Services of Commissioner David Hanson Chair Black introduced Resolution 13-07 -A Resolution of Appreciation for Services of David Hanson to the Bassett Creek Watershed Management Commission,and she read the resolution aloud. Commissioner Hoschka moved to adopt Resolution 13-07.Commissioner Carlson seconded the motion. Commission,TAC, and Staff inembers as well as members of the public expressed remarks of appreciation for the contributions that David Hanson has made to the BCWMC. Upon a vote,the motion carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. B. Consider Proposal for Development of Watershed Map. Ted Hoshal of Hoshal Advertising introduced Dorothy Jordan of Hedberg Maps.He provided a summary of the discussions he had with the BCWMC's Education Committee,and he outlined the proposed project including cost,deliverables, and timeline.Administrator Jester added details on the meetings of the Education Committee,the funds that the Commission has available for a map project,and noted that this project is included in the Commission's 2011 Education and Outreach Plan. She noted that the Education Committee discussed the possibility of finding a corporate sponsor. Commissioners de Lambert and Hoschka spoke in favor of the BCWMC undertaking the map project, indicating it had been planned for some time but there had been no action. There was discussion about the final map product,companion components to the map like a large map for the BCWMC education display,a possible separate project of making an online interactive map, and when the map would be completed. Chair Black commented that it seems like the Commission is in favor of the project and just needs to work out the details of the project. Commissioner Carlson asked for further information on where the project funding would come from out of the Commission's budget.Chair Black said that it would come out of the Education budget. Administrator 3 BCWMC November 20, 2013, Meeting Minutes Jester replied that the cost would come out of the Education and Public Outreach budget item. She noted that if cost of the project exceeds what the Commission has budgeted for the project,the Commission would need to discuss its options such as being over-budget in 2014 for that line item,using fund balance to cover the overage, or taking budget from another line item. She said that it is possible that the project costs will exceed the budgeted amount by a few thousand dollars,up to$6,000. There was discussion of the budget for the project and about how the Commission's operating budget and CIP projects are funded. Commissioner Mueller moved to authorize staff to work out the final details,to add a component to produce a large laminated map, and to negotiate the agreement with Hoshal and Hedberg Maps and bring it back in front of the Commission or the Executive Committee. Commissioner de Lambert seconded the motion. He noted that he is in favor of expediting this project, and if it is possible he would like the Executive Committee to take action on it at the Committee's December meeting. Upon a vote,the motion on the table carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. The Commission discussed its meeting for December and whether it would hold an Executive Committee meeting and a Special Meeting. Attorney LeFevere offered comments on each Type of ineeting and the public notice requirements.He said that he will work with staff on the meeting notices. C. TAC(Technical Advisory Committee)Recommendations i. Memo from November 7,2013,TAC Meeting a. Possible 2016—2020 CIP Projects Mr.Asche reminded the group that the CIP process begins in November or December each year and then in the following April the Commission approves the CIP program. He stated that the Commission is beginning its CIP process for the 2016-2020 CIP.Mr.Asche reminded the Commission and the TAC that now is the time for Commissioners and TAC members to be discussing with each other and their cities possible future CIP projects. He said that no decisions were made at the past TAC meeting abaut the 2016-2020 CIP,but the TAC will be discussing it at the January 2014 TAC meeting. b. CIP Selection Criteria Mr.Asche reported that the TAC received some guidance from the Plan Steering Committee with regard to possible project characteristics that should be included when CIP projects are being reviewed and prioritized. He explained that the purpose of this selection and prioritization process is to have a system in place for when there may be more projects than funds available;the process would provide a way to prioritize projects. He commented that the TAC agreed with the recommendations that came from the Plan Steering Committee and the TAC added a couple of items,all of which are listed in the TAC memo. Administrator Jester reiterated that the list in the TAC memo is not yet a final or complete list and the Plan Steering Committee has had a lot of good discussion about the items and will discuss it again at its next meeting. Mr.Asche added that the TAC has offered to assist with developing the weighting criteria if requested. c.Redefined Trunk System Mr.Asche explained that the TAC briefly discussed the trunk system. He said that the Commission's current watershed management plan defines the trunk system and in the past there has been some prioritization of projects in favar of those that were part of the trunk 4 BCWMC November 20, 2013, Meeting Minutes system.Mr.Asche expressed that in the end,there was no recommendation for changing the definition of the trunk system. d. Maintenance of Flood Control Projects Mr.Asche told the Commission that there was extended discussion by the TAC on this topic. He explained that as the characteristics of the watershed and the approach of the watershed have changed from just flood control to water quality and as projects have been done across the watershed,yuestions have arisen over which entities are responsible for particular activities,like inspections and maintenance.He reported that the TAC suggests more research be done to locate and understand documents and agreements with regards to the Flood Control Project. Mr.Asche reported that TAC member Joe Fox has agreed to take on the role of TAC Chair. ii. Memo with Summary of XP-SWMM Model and Recommendations(additional technical memo available online) Mr.Asche provided a brief overview of the purposes of the XP-SWMM model and the P8 model. He described ways that the current XP-SWMM model could be refined and what types of additional detail could be added.Mr.Asche explained that the current model could be used for general assumptions whereas by refining the model and adding detail to it,the model would provide more absolute-type data,which would be a better tool for decision making. Chair Black clarified that the proposed cost is$246,000.There was discussion of the model and uses of it at different levels of detail. Mr.Asche noted that the updating of the model is work that could be pieced together over time as budget allows. Mr.Asche added that the Commission has a consultant pool and could request proposals for the work,but he doesn't know if the Commission would see any differences.He noted that most watersheds have the kind of information that would be provided by updating the XP- SWMM model,and he said that the information is extremely valuable and the TAC supports it in whichever way that the Commission wants to proceed. There was a discussion of Atlas 14 and flood elevations as well as ways that the model would be updated and budget line items that could be used to fund the XP-SWMM update work. Commissioner Carlson asked if the Phase 2 XP-S WMM work was included in the Commission's budget. Chair Black replied no, it's not included in the 2014 budget unless the Commission takes action to amend its 2014 budget. Engineer Chandler commented that the Phase 1 work was funded from the Commission's Long-Term Maintenance fund. She also explained that the order of Phase 2 tasks as listed in the Engineer Memo on this topic is the order in which the Phase 2 updates should take place. Mr. Oliver said that in regards to the idea of the Commission going out for proposals for the Phase 2 work,he recommends that it be considered very carefully. He said that the Commission Engineer has institutional knowledge and is familiar with the assumptions that are in the background models that will be converted and the Commission Engineer has knowledgeable resources within its company. Mr. Oliver said that he thinks that if the Commission goes out for the XP-SWMM Phase 2 work,the Commission will be paying for a learning curve for the contractar to go back to the Commission Engineer for answers to questions. Chair Black summarized that it has been suggested that staff come back to the January or February 5 BCWMC November 20, 2013, Meetinq Minutes meeting with more details on what pieces would be undertaken first, second,and third, if there is a possibility of taking some of the cost out of the Commission's reserve fund, and if there is a possibility of going out to the cities with a letter and description of justifications. She said that there seems to be consensus that the Commission move ahead with the project. Chair Black directed staff to come back to the Commission with the information at either the January or February meeting,based on the readiness of the information. Administrator Jester raised the topic of a possible XP-SWMM tutorial by the Commission Engineer for the Commission and TAC members. She said that the cost will be$2,000 and that$996 of that cost could come from the Surveys and Studies budget and the rest could come from the Technical Services budget. Chair Black directed staff to conduct a Doodle poll to arrange a time for the tutorial. Commissioner Carlson requested that the tutorial occur before the topic is brought in front of the Commission for decision. Administratar Jester reiterated that the direction to staff by the Commission is that staff will put together funding options for Commission consideration at its January or February meeting,will do a prioritizing of pieces,and options would include amending the 2014 budget,waiting until 2015, funding from the long-term fund,going out for an RFP(Request for Proposal)and/or getting more detail from Barr Engineering on its proposal,and will set up a Doodle poll for the entire Commission regarding scheduling an XP-SWMM tutorial. The Commission agreed to the summary of the direction to staff. D. Consider Proposal for Study of Long-Term Maintenance and Replacement Needs for Flood Control Project Engineer Chandler reminded the Commission that it directed the Commission Engineer to develop a proposal in response to the Commission's discussion and questions about long-term maintenance and replacement needs for the Flood Control Project. She summarized the six tasks included in the proposal,as listed in the November 12"'Engineer Memo"Proposal for Study of Long-Term Maintenance and Replacement Needs for Flood Control Project": 1. Estimate of cost to replace the Bassett Creek Flood Control project; 2. Funding options for replacing Flood Control Project features; 3. Estimated maintenance and repair costs for Flood Control project; 4. Options for funding emergency repairs and long-term maintenance of Flood Controi Project; 5. Locate and review previous agreements for the Flood Control Project; and 6. Prepare technical memorandum. She said that the estimated cost of the work is$16,500 and that at the time of its discussion at the workshop,the Commission indicated that the costs could come out of the Long-Term Maintenance fund.Engineer Chandler said the goal would be to complete the work by the end of February,but that timeline would be dependent on getting information back from the Minnesota Department of Transportation and the U.S.Army Corps of Engineers. Chair Black suggested that the Commission consider the Administrator taking on task 2"funding options for replacing Flood Control project features"and task 4"Options for funding emergency repairs and long-term maintenance of Flood Control Project." 6 BCWMC November 20, 2013, Meeting Minutes Chair Black moved that the Commission authorize the Commission Engineer to perform tasks 1, 3,5,and 6. Commissioner Hoschka seconded the motion. There was discussion of how the work would be funded. Chair Black said that the Commission has been discussing funding the work from the Long-Term Maintenance fund. Commissioner de Lambert clarified that the Commission is authorizing an estimated budget of$13,500. Chair Black agreed with the clarification.Administrator Jester added that the budget would come from the Long-Term Maintenance fund. Upon a vote,the motion carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. 6,OLD BUSINESS A. Receive Update on Next Generation Plan Development Chair Loomis reported that the cost of the Plan update is pushed right up against what was budgeted for this year. She said that it has been a lot of work with a lot of discussions, such as discussions about the policies. Administrator Jester added that work on the policy section is continuing,but the budget has been expended including the budget that had been saved from previous Plan Update project tasks that were completed under budget. She said that the projected budget overrun is estimated to be about$8,000,but there could potentially be savings on future tasks. Chair Black commented that she hopes that there would be future cost savings,but as the process moves forward,the issues will get more detailed, and she doesn't anticipate there being future cost savings. Chair Loomis provided an update of recent Plan Steering Committee discussions. Administrator Jester announced that the next Plan Steering Committee meeting is December 16"'. Committee Chair Loomis said that the Commission should forward to Administrator Jester any comments about the draft list of CIP project weighting criteria as included in the November 12,2013 TAC memo. B. Approval to Amend Agreement with Golden Valley for 2015 Main Stem Project Feasibility Study Mr. Oliver said that in order to appropriately involve the public earlier in the projecYs implementation, and due to conversations with the Commission Engineer,the City of Golden Valley decided that it would be best to modify the contract between the Commission and the City of Golden Valley and between the City and WSB to have public participation as part of the feasibility report rather than following the feasibility report. He said that the 2015 project could see a rather significant tree removal,depending on the methods chosen, and the City would like to have conversations with the residents before coming to the Commission with 50% plans. Commissioner Mueller moved to approve the amendment. Commissioner Crough seconded the motion. Alternate Commissioner Tobelmann asked where the extra$8,000 will come from.Mr. Oliver said it is in the project budget. Upon a vote,the motion carried 7-0 [Cities of Minneapolis and Robbinsdale absent from vote]. C. Update on Medicine Lake Water Level Issue Administrator Jester mentioned the newspaper articles and e-mails that have been circulating regarding this issue. She handed out a written recommendation and asked the Commission to consider moving forward with the items identified in her recommendation, including: • The Commission continues to play a facilitation role in this issue; • The Commission acknowledges its role as a facilitator;and, 7 BCWMC November 20, 2013, Meeting Minutes • The Commission acknowledges that ultimately it might not be the implementer or the funder of potential future projects. Administrator Jester listed potential actions that she recommends the Commission undertake, including sending a letter to stakeholders, continuing to gather information from stakeholders, directing the Commissioner Engineer to pull together information to determine components of a study on possibly altering the outlet structure and a"ballpark"cost estimate for that work, and hosting a large meeting of all of the stakeholders early next year(facilitated by a third party)in order to share ideas and information,dispel miscommunication,and to hear from experts about the different issues of concern to the stakeholders. Mr. Oliver mentioned that the City of Golden Valley constructed and operates a variable-quantity weir on Wisconsin Avenue as part of the original Flood Control Project.He said that the City would be happy to provide information on the City's experience with operating that weir. Alternate Commissioner Tobelmann commented that the Commission needs to know who has the jurisdiction on the issues and the process and noted that if Administrator Jester is facilitating the process,then it could be interpreted that she is the leader. [Commissioner Hoschka departs the meeting.J There was discussion of the issues and ways for the Commission to proceed. [Commissioner Millner departs the meeting.J Medicine Lake Mayor Gary Holter spoke about Medicine Lake's value as a key resource and about his concerns on behalf of property owners around Medicine Lake.He stated that those property owners would be willing to put up resources to make the quality of life better there. Chair Black said that lake property owners should be part of the stakeholder group but stated that the group is hard to get hold o£Mayor Holter agreed that the facts need to be identified such as how to proceed,who to talk to,who controls what issues and said that this is what they have been asking for. He brought up their previous request for a study being done and brought up the petition that was signed by 600 people indicating that more people than those that live on Medicine Lake are interested in the issues affecting the lake. Chair Black said that she would like to hear from those stakeholders about what issues concern them. Mayor Holter said that all that they are asking for is a study taking a look at the dam and the possibility of a controllable weir. Administrator Jester reminded the Commission that one of her recommendations is that the Commission Engineer pull together a list of components of such a study and a high-level cost estimate for such a study. Chair Black said that in order to pull together that information,the Commission Engineer would need to know the specific topics of the study and therefore the issues need to be identified by the stakeholders and compiled. She said that the responses from the stakeholders should come back at the January or February meeting as well as a list of components that would be needed in preparation of a larger meeting. Chair Black asked the Commission what it would like to do about Administrator Jester's recommendations. Mr.Oliver said that the downstream cities would like the impacts of a controllable weir on downstream cities to be included in the study.Administrator Jester recommended that the Commission take action to acknowledge its role as a facilitator in this issue and that the Commission might not be the implementer or the funder of potential future projects and to send a letter communicating that information to stakeholders. Commissioner Crough moved to approve the recommendation. Commissioner Muller seconded the motion. Upon a vote,the motion carried 5-0 [Cities of Golden Valley,Minneapolis,Minnetonka,and Robbinsdale absent from vote], 8 BCWMC November 20, 2013, Meeting Minutes Chair Black directed Administrator Jester to be the signatory on the letter. D. Four Seasons Area Water Quality Project—Response to 90% Plan Comments and Alternatives Analysis Mr.Asche provided background on the project and its process to date. He added that the plan set is available with the meeting packet.He also said that the packet included the City's responses to the Commission Engineer's comments on the 90%plan set.Mr.Asche referenced the City of Plymouth's November 12,2013, memo"Four Seasons Drainage Improvement Alternatives"also included in the meeting packet.He said that the Table 1 in the memo summarizes the existing alternatives examined through the project feasibility study and Table 2 is a brief analysis of additional alternatives.He provided more detail about the information in the memo and recommended that this topic be tabled until January in order to provide an opportunity for residents to have a chance to speak about the alternatives. � Chair Black had questions about the phosphorous removal estimates for some of the alternatives,and Mr. Asche answered her questions and gave more information on the different alternatives.There was a short discussion of the tree removal proposed in the project's original plan, and Engineer Chandler asked if the original plan included the clearing of 1,000 trees. Chair Black said yes,but that plan included the stormwater pond and this plan is just the rip rap of the channel and no pond.Mr.Asche asked the Commission to remember that this is a big project at three-fourths of a mile long.Engineer Chandler pointed out that the City's memo recommends two items that are years out from now, including a possible partnership with the Four Seasons Mall property owner and work in context with an approved TMDL(Total Maximum Daily Load)study. Mr.Asche answered specific questions about the project alternatives,and he commented that a great discussion for the Commission to have is how to weigh the projects with regards to phosphorous removal. Mr.Asche said that he would like to have further discussion with the Commission at its January meeting when residents could attend and hear the discussion.He said he then would like the opportunity to go back to the residents and get input from them.Engineer Chandler clarified that the Commission Engineer will not be reviewing the plan set sent over by the City since this item has been tabled for now. Chair Black said that this item will be added to the Commission's January meeting and asked Mr.Asche to notify the Commission about when he will be meeting with the residents and for Commissioners to RSVP for that meeting through Administrator Jester so that the meeting could be public noticed. �, coM�u�vicaTia�vs A. Administrator: Written report was included in meeting packet. B. Chair: No Communications C. Commissioners:No Communications D. Committees: No Communications E. Legal Counsel:No Communications F. Engineer: Engineer Chandler announced that she has the MPCA's(Minnesota Pollution Control Agency) draft 20141ist of water body impairments—mostly including chloride impairments-and the Commission can contact her for it. She also reported that there is a public hearing in January for nutrient criteria 9 BCWMC November 20, 2013, Meeting Minutes standards for streams. 8. INFQRMATIQN(?NLY(Availabie at http://www.bassettcreekwmo.or�*/Meetin�s/2�13{2013- Novem ber/2013Novem berMeetin�Packet,htm) A. Schaper Pond Diversion Project Impact Analysis Memo to MPCA and DNR B. Grant Tracking Summary and Spreadsheet C. BWSR Grants Quarterly Newsletter October 2013 D. WCA Notice of Decision,Plymouth E. WCA Notice of Decision,Plymouth 9.ADJOURNMENT Chair Black adjourned the Bassett Creek Watershed Management Commission Regular Meeting at 11:25 a.m. Amy Herbert, Recorder Date Secretary Date 10 �r'��-� (�1� 'i Fire Department 763-593-80791763-593-8098(fax) Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. E. 1. Purchase Self-Contained Breathing Apparatus (SCBA's), Mounting Brackets and Face Piece Bags Prepared By Mark Kuhnly, Fire Chief John Crelly, Deputy Fire Chief Summary The 2014-2018 Capital Improvement Program includes $300,000 for the purchase of Self- Contained Breathing Apparatus (V & E-084, page 40). The SCBA purchase will be made under the Houston-Galveston Area Council (HGAC) Contract EE 08-13 Municipal Emergency Services, Inc. The HGAC has awarded the following contract for the purchase of the SCBA's: Contract No. Item Vendor Amount EE 08-13 Self-Contained Breathing Municipal Emergency $ 256,857 Apparatus Services, Inc. (MES) Total Purchase $ 256,857 Recommended Action Motion to authorize the purchase of self-contained breathing apparatus through the HGAC for $256,857. � s Boitine�uTrar��itw�y _ ,�.....,.�.��..�� ORAFf ENVIRONYfItTAI IMPACf STATFJiffl�IT� Bottineau Transitway Update, December 2013 Development of the Bottineau LRT(METRO Blue Line Extension)continues to gain momentum with significant milestones achieved in 2013 and important activities planned for 2014. Bottineau LRT Project Hennepin County Regional Railroad Authority(HCRRA) has allocated funding for the next stage of ,, Bottineau Transitway project development. The Counties Transit Improvement Board (CTIB) is � � expected to consider a funding commitment in January 2014. Project leadership for environmental ��`�: �$ review completion (the Final EIS),design and construction will transition to Metropolitan Council/ � Metro Transit in 2014. Bottineau Transitway Draft EIS ' A milestone achieved in 2013 is that the Bottineau Draft Environmental Impact Statement(EIS) � entered into the last stage of Federal Transit Administration (FTA) review needed before publishing the Draft EIS. Draft EIS publication and the start of a public review and comment period are both expected in the second quarter of 2014. Copies of the document will be available at public libraries , and city halls along the corridor,and will also be available to view online. Stakeholders can expect to �. be notified through a range of inethods(newspaper notices,email distribution,website posts, �. flyers,etc.)about their opportunity to comment on this important document. HCRRA will continue � as lead agency through the Draft EIS process; it will ensure that public comments are compiled and f. shared with the public and Metropolitan Council/Metro Transit to inform the project as it moves forward. � � � � Land Use Planning � Station area planning is now underway for the two Minneapolis station areas along Olson Highway � _. (Van White Boulevard and Penn Avenue) and the two Golden Valley station area options(near Plymouth Avenue and at Golden Valley Road).The work plans for these station area planning efforts are being developed in close collaboration with the Cities of Minneapolis and Golden Valley. These w work plans also benefited from public input gained at roundtable events held in August 2013.As the ` process moves forward, a robust and meaningful public engagement process,added to valuable technical analyses,will inform the exploration of how the transitway stations will best fit into their � surrounding communities. HCRRA and Bottineau Corridor cities are co-leading these station area `� planning efforts. Station area planning activities for the remaining six Bottineau LRT stations in � `�� `� Robbinsdale,Crystal,and Brooklyn Park will start in 2014. *� �: � � Health Initiatives � f The Bottineau Transitway Health Impact Assessment(HIA)was completed in 2013.A summary document has just been released to raise awareness around HIA recommendations.These recommendations will inform Bottineau LRT project development and station area planning efforts. � � _? We thank you for your help and support in 2013 and look forward to further advancement of the ° ` project in 2014! www.bottineautransitway.org � ��:� C"1�� L�� Planning Department 763-593-8095/763-593-8109(fax) , �: _ � .. . , �_ :: � Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. G. Approval of Full Extension for Filing of Plat and Submitting Final PUD Plan Application - PUD #107 -The Towers at West End -Southwest Quadrant of I-394 and Highway 100- Duke Realty, Applicant Prepared By Mark W. Grimes, Director of Planning and Development Summary At the December 3, 2013 City Council meeting, the Council approved a motion to extend the submission date until June 1, 2014 (180 days) for the Final PUD application and final plat for The Towers at West End PUD No. 107. The extension was subject to four conditions. Condition No. 3 requires that City staff would report back to the City Council 60 days after the December 3, 2013 approval about whether or not Duke was demonstrating that it was making efforts to work with Metropolitan Council Environmental Services (MCES) about locating a permanent lift station for the construction of I-GV-461 Reliever on The Towers at West End site. If City staff found that Duke was making efforts to work with the MCES,the final 120 days of the extension would be approved by the City Council. If effort was not being made, the City Council could revoke the extension beyond 60 days. Public Works staff has been involved in meetings and has been monitoring correspondence between MCES and Duke regarding the placement of the lift station and associated infrastructure needed for the construction of I-GV-461 Reliever. Based on the discussions that are underway, staff believes that efforts are being made by the MCES and Duke to site the lift station on the Duke property. Attachments • Executive Summary For Action dated December 3, 2013 (2 pages) Recommended Action Motion to approve full extension for filing of final plat and submitting Final PUD Plan Application for The Towers at West End PUD No. 107 to June 1, 2014 because City staff has determined that Duke has demonstrated it is making good faith efforts to work with MCES to Iocate a lift station for I-GV-461 on The Towers at West End property. The approval is subject to the following conditions: 1. Duke shall submit cash deposits as requested by the City to cover legal and engineering costs incurred by the City for consideration of the Preliminary Plan. 2. Duke will be financially responsible for road construction under TH 100 and intersection improvements on the east side of TH 100 and traffic calming along the frontage road east of TH 100, to occur at the time building permits are applied for by Duke. 3. Duke shall cooperate with Metropolitan Council Environmental Services (MCES) in the construction of the 1-GV-461 Reliever project. The Reliever project is required to be constructed by MCES to increase sanitary sewer capacity to serve Duke's West End development and other future development in certain parts of Golden Valley and St. Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift station, the force main alignment, and all other appurtenances needed for the construction of the 1-GV- 461 force main within the vicinity of the Duke property. All temporary and permanent easements shall be identified, and all land shall be transferred in connection with the project. If the City or MCES determines that there has not been adequate cooperation from Duke,the City retains the right to place additional conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan. ti l�� lJ� ; • Planning Department 763-593-80951763-593-8109{fax) _. ��_ �a ._ .,. �. � _ �.. Executive Summary For Action Golden Valley City Council Meeting December 3, 2013 Agenda Item 3. J. Approval of Conditional Extension for Filing of Plat and Submitting Final PUD Plan Application - PUD#107 -The Towers at West End - Southwest Quadrant of I-394 and Highway 100- Duke Realty, Applicant Prepared By Mark Grimes, Director of Planning and Development Jeannine Clancy, Director of Public Works Summary At the March 3, 2009 City Council meeting,the Council approved the Preliminary PUD Plan and Preliminary Plat for The Towers at West End PUD No. 107.The Council has approved nine 180- day extensions since the original Preliminary PUD approval. The Preliminary PUD Plan and Preliminary Plat provide for the construction of a 4,000+ space parking deck attached to several office buildings that are located in St. Louis Park. Due to market conditions, Duke is requesting an extension for the filing of their applications for the Final PUD plan and the Final Plat. At this time, staff recommends that the extension of the PUD approval be a conditional 180 days. Staff will monitor the efforts by MCES and Duke to reach a conclusion on the permanent location of the lift station,the forcemain alignment, and all other appurtenances needed for the construction of the 1-GV-461 forcemain within the vicinity of the Duke property. All temporary and permanent easements shall be identified, and all land shall be transferred in connection with the project. Duke shall demonstrate to the City of Golden Valley its good faith efforts to act in accordance with the requirements of the PUD. Staff will report the status of Duke's progress with the MCES in 60 days (August 31, 2013). If adequate progress is being made to meet the terms of the PUD,the Council may extend the PUD for an additional term not to exceed 120 days (December 29, 2013j. If adequate progress is not being made to meet the terms of the PUD,the Council may revoke any further extension of the PUD preliminary approval beyond the first approximate 60 days. Attachments • Location Map (1 page) • Letter from Duke Realty requesting an extension dated November 11, 2013 (1 page) Recommended Action Motion to approve an extension for submittal of the Final PUD Plan application and the Final Plat for The Towers at West End, PUD No. 107 until June 1, 2014, subject to the following conditions: 1. Duke shall submit cash deposits as requested by the City to cover legal and engineering costs incurred by the City for consideration of the Preliminary Plan. 2. Duke will be financially responsible for road construction under TH 100 and intersection improvements on the east side of TH 100 and traffic calming along the frontage road east of TH 100, to occur at the time building permits are applied for by Duke. 3. Duke shall cooperate with the Metropolitan Council Environmental Services (MCES) in the construction of the 1-GV-461 Reliever project. The Reliever project is required to be constructed by MCES to increase sanitary sewer capacity to serve Duke's West End development and other future development in certain parts of Golden Valley and St. Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift station, the force main alignment, and all other appurtenances needed for the construction of the 1-GV- 461 force main within the vicinity of the Duke property. All temporary and permanent easements shall be identified, and all land shall be transferred in connection with the project. If the City or MCES determines that there has not been adequate cooperation from Duke,the City retains the right to place additional conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan. 4. Duke shall demonstrate to the City of Golden Valley its good faith efforts to act in accordance with the requirements of the PUD. Staff will report the status of Duke's progress with the MCES in 60 days. If adequate progress is being made to meet the terms of the PUD,the Council may extend the PUD for an additional term not to exceed 120 days. If adequate progress is not being made to meet the terms of the PUD,the Council may revoke any further extension of the PUD preliminary approval beyond the first approximate 60 days. If Council finds that adequate progress is being made to meet the terms of the PUD,the Council may permit the extension of the PUD preliminary approval to continue for the remaining approximate 120 days. i.+b L y L/� �ri J Planning Llepartment 763-593-8095/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. H. Ordinance No. 515, Rescinding Approval of Ordinance No. 491, Approval of Final Plan of Development-The Tiburon Apartments, P.U.D. No. 111, Tiburon 55, LLC Applicant, and Resolution 14-4, Rescinding Resolution 13-21 Approving Final Plat of Tiburon Fifty Five PUD No. 111 Prepared By Mark W. Grimes, Community Development Director Summary The City staff and City Attorney are recommending that the City Council adopt the subject Ordinance No. 515 and Resolution 14-4. These actions are needed because the Tiburon PUD No. 111 no longer is viable. The developer of the Tiburon,Tiburon 55, LLC, originally signed a purchase agreement for the purchase of the two properties at 9130 and 9220 Olson Memorial Highway. Since approval of the final PUD plan by the City Council in December 2012, Tiburon 55, LLC, has not purchased the property. Therefore,they cannot sign the required PUD permit and complete the development. Also, the final plat of"Tiburon Fifty Five PUD No. 111" was approved by the City Council on April 3, 2013. The applicant has six months to record the final plat with Hennepin County. The six months has past. The final plat was not recorded because the applicant for The Tiburon, Tiburon 55, LLC, never purchased the property. Therefore, a final plat cannot be filed with the final plat indicating it is owned by Tiburon 55, LLC. The staff has been in contact with Tiburon 55, LLC and they have indicated that they are no longer interested in developing the property. In 2012, the properties at 9130 and 9220 Olson Memorial Highway were reguided on the General Land Use Plan map to High Density Residential and the Zoning map was amended to R-4 High Density Residential. The General Land Use Plan map and Zoning map designations remain. The staff has seen some interest by others to develop the properties for high density housing. Attachments • Ordinance No. 515, An Ordinance Rescinding Ordinance No. 491, Rescinding Approval of Final Plan of Development-The Tiburon Apartments, P.U.D. No. 111, Tiburon 55, LLC, Applicant (1 page) • Resolution 14-4, Rescinding Resolution 13-21 Approving Plat-Tiburon Fifty Five P.U.D. No. 111 (1 page) Recommended Action Motion to adopt Ordinance No. 515, An Ordinance Rescinding Ordinance No. 491, Rescinding Approval of Final Plan of Development-The Tiburon Apartments, P.U.D. No. 111,Tiburon 55, LLC, Applicant. Motion to adopt Resolution 14-4, Rescinding Resolution 13-21 Approving Plat of Tiburon Fifty Five PUD No. 111. ORDINANCE NO. 515, 2ND SERIES AN ORDINANCE RESCINDING ORDINANCE NO. 491, 2ND SERIES Rescinding Approval of Final Plan of Development The Tiburon Apartments, P.U.D. No. 111 Tiburon 55, LLC, Applicant WHEREAS, on December 18, 2012 the City Council granted Development Plan Approval to P.U.D. 111 by passing Ordinance No. 491, 2nd Series; and WHEREAS, the Applicant therefore has failed to (a) complete purchase of the subject real property, (b) execute the applicable Use Permit, (c) file the plat for P.U.D. No. 111, nor (d) has it executed the Development Agreement for P.U.D. No. 111. NOW, THEREFORE, the City Council for the City of Golden Valley hereby ordains as follows Section 1. Ordinance No. 491, 2nd Series, is hereby rescinded in its entirety and of no further force and effect. Section 2. The tracts of land affected by this Ordinance are legally described as follows: 9130 Olson Memorial Hiqhway - West 211 14/100 feet of East 291 14/100 feet of that part of NW '/4 of SW '/4 lying South of MPLS Watertown Road and North of State Highway No. 55 9220 Olson Memorial Hi hway — That part of NW '/4 of SW '/4 lying East of West 749 8/10 feet thereof and West of East 291.14 feet thereof North of State Highway No. 55 and South of Watertown Road. Section 3. This Ordinance shall take effect from and after its passage and publication as required by law. Adopted by the City Council this 21st day of January, 2014. /s/Shepard M. Harris Shepard M. Harris, Mayor ATTEST: /s/Susan M. Virniq Susan M. Virnig, City Clerk Resolution 14-4 January 21, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION RESCINDING RESOLUTION 13-21 APPROVING PLAT - TIBURON FIFTY FIVE P.U.D NO. 111 WHEREAS, the City Council for the City of Golden Valley on April 3, 2013 accepted and approved the proposed plat known as Tiburon Fifty Five P.U.D. No. 111 covering the following described tract of land: Lot 1, Block 1, TIBURON FIFTY FIVE PUD NO. 111 WHEREAS, the Applicant for approval of the proposed plat known as Tiburon Fifty Five P.U.D 111 has failed to file the plat or to complete its purchase of the covered real property; and WHEREAS, more than six months have expired since the original Resolution approving the plat; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that Resolution, No. 13-21, approving the plat of Tiburon Fifty Five PUD No. 111 is hereby rescinded and the authorization to execute the plat is revoked. Shepard M. Harris, Mayar ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �i�-y �� Finance Department 753-593-809 3/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. I. Financing of Capital Equipment; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code Prepared 8y Susan Virnig, Finance Director Summary The following resolution will allow the city to be reimbursed for expenditures related to the purchases of capital equipment and vehicles. Because expenditures may be made prior to the sale of bonds, this reimbursement agreement is need per IRS Rules. Attachments • Resolution Relating to the Financing of Capital Equipment; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code (2 pages) Recommended Action Motion to adopt Resolution Relating to the Financing of Capital Equipment; Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code. Resolution 14-5 January 21, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE FINANCING OF CAPITAL EQUIPMENT; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds all or a portion of the proceeds of which are to be used to reimburse the City for praject expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period (as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. (c) The City desires to comply with requirements of the Regulations with respect to the projects hereinafter identified. 2. Official Intent Declaration. (a) The City proposes to acquire certain capital equipment within the 2014 Capital Improvement Program (the "Project"), and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds, and reasonably expects to issue reimbursement bonds for the Project, in one or more series, in an amount not to exceed $750,000. (b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(fl(1) of the Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(fi�(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the foregoing Project paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. 3. Budc�etary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasanably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the Project, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's Finance Director shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the Project. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clsrk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. L�L L Y 4�.�� i4'; � Finance Department 763-593-8013/763-593-8109(faxy �.�`�. . ..._. . _ _ .. � n_ . .. .� Executive Summary For Action Goiden Valley City Council Meeting January 21, 2014 Agenda Item 3. J. Financing of Joint Water Commission 2014 Program: Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code Prepared By Susan Virnig, Finance Director Summary The following resolution will allow the city to be reimbursed for expenditures related to the Joint Water Commission Well Project. Because expenditures may be made prior to the sale of bonds, this reimbursement agreement is need per IRS Rules. This project will be set up with financial agreements with the three cities (Golden Valley, New Hope and Crystal)to fund future bond payments. Attachments • Resolution Relating to the Financing of the Joint Water Commission 2014 Program: Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code (2 pages) Recommended Action Motion to adopt Resolution Relating to the Financing of the Joint Water Commission 2014 Program: Establishing Compliance with Reimbursement Bond Regulations under the Internal Revenue Code. Resolution 14-6 January 21, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION RELATING TO THE FINANCING OF THE JOINT WATER COMMISSION 2014 PROGRAM; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota (the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the "Regulations") dealing with the issuance of bonds all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued series of bonds within 60 days after payment of the expenditures, that the bonds be issued and the reimbursement allocation be made from the proceeds of such bonds within the reimbursement period (as defined in the Regulations), and that the expenditures reimbursed be capital expenditures or costs of issuance of the bonds. (c) The City desires to comply with requirements of the Regulations with respect to the projects hereinafter identified. 2. Official Intent Declaration. (a) The Joint Water Commission for the City and the cities of Crystal and New Hope proposes to undertake a project consisting of Emergency Water Supply (the "Project"), and to make original expenditures with respect thereto prior to the issuance of reimbursement bonds. The City reasonably expects to issue reimbursement bonds for the Project, in one or more series, in an amount not to exceed $4,500,000. (b) Other than (i) de minimis amounts permitted to be reimbursed pursuant to Section 1.150-2(fl(1) of the Regulations or (ii) expenditures constituting preliminary expenditures as defined in Section 1.150-2(fl(2) of the Regulations, the City will not seek reimbursement for any original expenditures with respect to the foregoing Project paid more than 60 days prior to the date of adoption of this resolution. All original expenditures for which reimbursement is sought will be capital expenditures or costs of issuance of the reimbursement bonds. 3. Budqetary Matters. As of the date hereof, there are no City funds reserved, pledged, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, pledged, allocated on a long term basis or otherwise set aside) to provide permanent financing for the original expenditures related to the Project, other than pursuant to the issuance of the reimbursement bonds. Consequently, it is not expected that the issuance of the reimbursement bonds will result in the creation of any replacement proceeds. 4. Reimbursement Allocations. The City's Finance Director shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the reimbursement bonds to reimburse the source of temporary financing used by the City to make payment of the original expenditures relating to the Project. Each reimbursement allocation shall be made within 30 days of the date of issuance of the reimbursement bonds, shall be evidenced by an entry on the official books and records of the City maintained for the reimbursement bonds and shall specifically identify the original expenditures being reimbursed. Shepard M. Harris, Mayor ATrEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. ��y i.f�� R:'; rt;r' ✓ a"�., �'».` Public Works Department � 763-593-8030 J 753-593-3988{fax) ,.. s _ u ,. - Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. K. Resolution Authorizing the Joint Water Commission to Construct an Emergency Water Supply Prepared By Jeannine Clancy, Director of Public Works Summary On January 9, 2014, a joint meeting of the City Councils of Golden Valley, Crystal and New Hope was held at Golden Valley City Hall to discuss construction of an emergency water supply. At the conclusion of a presentation by Bolton & Menk, Inc., each city council was given time to discuss whether or not it wanted to proceed with construction of an emergency water supply. At the meeting,the Golden Valley City Council indicated they were supportive of proceeding with the construction of the emergency water supply. Attachments • Resolution Ordering Construction of Ernergency Water Supply (2 pages) Recommended Action Motion to adopt Resolution Ordering Construction of Emergency Water Supply. Resolution 14-7 January 21, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION ORDERING CONSTRUCTION OF EMERGENCY WATER SUPPLY WHEREAS, the Joint Water Commission (JWC) is a joint powers entity authorized by Minnesota Statute 471.59 consisting of the cities of Crystal, Golden Valley, and New Hope, initiated in 1963; and, WHEREAS, based on this agreement, the three cities built their water distribution systems to be interconnected without reference to city boundaries; and, WHEREAS, the JWC has an ongoing long-term water purchase agreement with the City of Minneapolis water utility and intends to continue that relationship; and, WHEREAS, the JWC continues to have concerns regarding the reliability of the Mississippi River as the sole water supply source for the City of Minneapolis and its customers; and, WHEREAS, in 2009 the JWC and separately each of the three member cities, adopted a Water Supply, Emergency and Conservation Plan to comply with Minnesota Statute 473.859, and said statute requires the JWC and the three member cities to identify and develop an emergency source of water supply; and, WHEREAS, the JWC has identified groundwater from the Prairie du Chien/Jordan aquifer to be a viable alternative water supply on an emergency basis; and, WHEREAS, legislation was passed during the 2004 legislative session authorizing the JWC to drill wells to meet the needs of the three member cities on a case-by-case basis; and WHEREAS, at the direction of the three City Councils at the May 7, 2012 tri-Council meeting and adopted by resolution in session separately, the Emergency Water Supply Preliminary Design and Feasibility Study was prepared; and, WHEREAS, at the direction of the three City Councils at the May 23, 2013 tri-Council meeting and adopted by resolution in session separately, staff was directed to develop a capital improvement program to implement the emergency water supply plan; and to retain professional and contractor services to implement the emergency water supply; and, WHEREAS, at a Tri-Council meeting on January 9, 2014, a detailed report, cost estimate and financing plan were presented to elected officials and staff. Resolution 14-7 - Continued January 21, 2014 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota: 1. That the construction of an emergency backup water supply to include three new wells, reestablishment of the existing New Hope well, all motors, pumps, meters, meter vaults, valves, associated pipe work, control and support equipment is hereby ordered. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. CZ��' C�� City Administration/Council 763-593-3989/763-593-8109(fax) Executive Summary For Action Golden Valley City Council/Manager Meeting January 21, 2014 Agenda Item 3. L. Approval of 2014 Pay Equity Implementation Report Prepared By Chantell Knauss, Assistant City Manager Summary Attached is the City of Golden Valley's 2014 Pay Equity Implementation Report. The City is required to file this report every three years in order to comply with the requirements of the 1984 Local Government Pay Equity Act (LGPEA). The report must be submitted, after being approved by the governing body, to Minnesota Management and Budget (MMB) by January 31, 2014.The Compliance Report shows that the City is in compliance with the requirements of the Pay Equity Act. In 1984 the Minnesota Legislature passed comparable worth law known as the Pay Equity Act. The purpose of this law was to reduce the perceived wage disparity between government jobs held largely by males and those predominantly held by females. Each local government jurisdiction must periodically submit a Pay Equity Implementation Report, as provided by Minnesota Statutes, Section 471.9981,to determine whether it is in compliance with the law. This report is based upon the employees hired and salaries paid as of December 31, 2013. Attached is a copy of the report that the City must send to Minnesota Management and Budget (MMB). Please be aware that the maximum salaries include the maximum City contribution for insurance as required by the reporting criteria. Actual salaries and actual insurance may vary from this amount. Adoption of the Pay Equity Implementation Report will allow the City to submit it by January 31, 2014, as required by state law. Attachments 2014 Pay Equity Implementation Report (6 pages) Recommended Action Motion to approve and authorize the Mayor to sign the Pay Equity Implementation Report. Compliance Report Jurisdiction: Golden Valley Report Year: 2014 7800 Golden Vailey Road Case: 1 -2013 Data(Private(Jur Only)) Golden Valley MN 55427 Contact: Chantell Knauss Phone: (763)593-3989 E-Mail: cknauss@goidenvalleymn.gov The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts!I, II!and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I.GENERAL JOB CLASS INFORMATION Male Female Balanced All Job Classes Classes Classes Classes #Job Classes 39 21 2 62 #Employees 82 35 18 135 Avg. Max Monthly 6,543.84 6,218.69 6,514.43 Pay per employee 11.STATISTICAL ANALYSIS TEST A. Underpayment Ratio= 137.61 * Male Female Ciasses Classes a.#At or above Predicted Pay 16 12 b.#Below Predicted Pay 23 9 c.TOTAL 39 21 d.%Below Predicted Pay 58.97 42.86 (b divided by c=d) *(Result is%of male classes below predicted pay divided by%of female classes below predicted pay.) B. T-test Results Degrees of Freedom(DF)= 115 Value of T= -2.256 a.Avg.diff. in pay from predicted pay for male jobs= $80 b.Avg.diff. in pay from predicted pay for female jobs= $313 III.SALARY RANGE TEST= 95.39 (Result is A divided by B) A. Avg.#of years to max salary for male jobs= 3.86 B. Avg.#of years to max salary for female jobs= 4.05 IV. EXCEPTIONAL SERVICE PAY TEST= 0.00 (Result is B divided by A) A. %of male classes receiving ESP 10.26 * B. %of female classes receiving ESP 0.00 "(If 20%or less,test result will be 0.00) Golden Valley Job Class Data Entry Verification List LGID: 330 Case: 2013 Data Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Tvpe Points Salarv Salarv Salarv Service Service Pav 1 Golf Maintenance Operato 1 0 M 117 $1,676.00 $2,126.00 5.00 0.00 2 GolfStaffAssistant 1 0 M 117 $1,839.00 $2,326.00 5.00 0.00 Longevity 3 Griil Cashier 0 1 F 117 $1,527.00 $1,939.00 5.00 0.00 4 Pro Shop Cashier 2 0 M 117 $1,600.00 $2,031.00 5.00 0.00 5 Golf Maintenance Tech 1 0 M 125 $1,955.00 $2,454.00 5.00 0.00 Longevity 6 Office Clerk 0 1 F 144 $2,853.00 $4,740.00 4.00 0.00 7 Receptionist 0 1 F 144 $2,853.00 $4,740.00 4.00 0.00 8 Community Service Officei 6 0 M 169 $2,996.00 $4,098.00 1.00 0.00 9 Motor Vehicle Lic Clerk 0 3 F 169 $3,057.00 $4,682.00 4.00 0.00 10 AP Tech/Assessments 0 1 F 177 $3,613.00 $5,344.00 4.00 0.00 11 AP Tech/Utility Billing 0 2 F 177 $3,613.00 $5,344.00 4.00 0.00 12 AR/Election Assist 0 1 F 177 $3,613.00 $5,344.00 4.00 0.00 13 Graphic Designer/Web Sp� 0 1 F 177 $3,461.00 $5,164.00 4.00 0.00 14 Administrative Asst 1 11 F 183 $3,613.00 $5,344.00 4.00 0.00 15 Communications Specialis 1 A M 183 $3,613.00 $5,344.00 4.00 0.00 16 Turf Maintenance Foremar 1 0 M 183 $3,614.00 $5,345.00 4.00 0.00 17 Golf Mechanic 1 D M 187 $3,674.00 $5,416.00 4.00 0.00 18 Public Works Maintenance 23 0 M 197 $3,665.00 $5,460.00 3.00 0.00 PerFormance 19 Public Works Crew Leader 2 0 M 230 $5,072.00 $6,115.00 0.00 32.00 20 Accountant 0 1 F 238 $4,831.00 $6,794.00 4.00 0.00 21 Assistant Forrester 1 0 M 238 $4,152.00 $5,986.00 4.00 0.00 22 Asst Golf Operations Man� 0 1 F 262 $4,306.00 $6,169.00 4.00 0.00 23 Building Inspector 2 0 M 275 $4,906.00 $6,883.00 4.00 0.00 24 Engineer 4 0 M 275 $4,862.00 $6,831.00 4.00 0.00 25 Police Officer 11 4 B 280 $3,885.00 $6,944.00 3.00 0.00 Performance 26 Police Officer-Special 4 1 M 280 $6,196.00 $7,239.00 0.00 0.00 Performance 27 GIS Technician 0 1 F 282 $4,152.00 $5,986.00 4.00 0.00 28 IT Technician 1 0 M 282 $4,628.00 $6,552.00 4.00 0.00 29 Accounting Coordinator 0 1 F 285 $5,659.00 $7 780.00 4.00 0.00 30 Public Works Inspector 1 0 M 285 $4,906.00 $6,$83.00 4.00 0.00 31 Deputy Registrar Supervis� 0 1 F 291 $4,968.00 $6,984.00 4.00 0.00 32 Support Services Supervis 0 1 F 291 $4,968.00 $6,984.00 4.00 0.00 33 Engineering Tech III 1 0 M 314 $5,173.00 $7,202.00 4.00 0.00 34 Public Works Specialist 1 0 M 323 $5,175.00 $7,204.00 4.00 0.00 35 Chief Building Inspector 1 .0 M 332 $5,161.00 $7,186.00 4.00 0.00 36 Planner 1 0 M 342 $4,415.00 $6,299.00 4.00 0.00 37 Fire Education Specialist 1 0 M 365 $4,530.00 $6,436.00 4.00 0.00 38 Fire/Property Maint Insp 1 _0 M 365 $4,530.00 $6,436.00 4.00 0.00 39 Recreation Supervisor 1 2 B 366 $5,014.00 $7,013.00 4.00 0.00 40 Vehicle Maint Foreman 1 0 M 372 $5,378.00 $7,594.00 4.00 0.00 41 Sergeant 6 0 M 382 $6,733.00 $8,493.00 2.00 0.00 42 Park Supervisor 1 0 M 385 $5,892.00 $8,218.00 4.00 0.00 43 Street Maintenance Super 1 0 M 385 $5,892.00 $8,057.00 4.00 0.00 44 Building Official 1 0 M 389 $5,664.00 $7,941.00 4.00 0.00 45 Communications Manager 0 1 F 393 $5,707.00 $7,995.00 4.00 0.00 46 Golf Operations Manager 1 0 M 394 $5,825.00 $8,137.00 4.00 0.00 47 Greens Superintendent 1 0 M 394 $5,825.00 $8,137.00 4.00 0.00 48 IT Coordinator 0 1 F 417 $6,031.00 $8,222.00 4.00 0.00 49 Utility Supervisor 1 0 M 430 $5,892.00 $8,057.00 4.00 0.00 50 Police Lieutenant 2 0 M 449 $7,584.00 $9,122.00 1.00 0.00 51 Deputy Fire Chief 1 0 M 503 $6,521.00 $8,806.00 4.00 0.00 52 Police Commander 1 A M 515 $7,160.00 $9,757.00 4.00 0.00 53 Public Works Maint Manag 1 0 M 525 $6,920.00 $9,467.00 4.00 0.00 54 City Engineer 1 0 M 551 $7,721.00 $10,440.00 4.00 0.00 55 Assistant City Manager 0 1 F 588 $7,476.00 $10,142.00 4.00 0.00 56 Fire Chief 1 0 M 618 $8,186.00 $11,004.00 4.00 0.00 57 Community Development[ 1 0 M 636 $7,939.00 $10,704.00 4.00 0.00 58 Director of Parks&Rec 1 0 M 682 $8,254.00 $10,869.00 4.00 0.00 1 Golden Valley Job Class Data Entry Verification List LGID 330 Case: 2013 Data Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Tvpe Points Salarv Salarv Salarv Service Service Pav 59 Finance Director 0 1 F 754 $8,388.00 $11,249.00 4.00 0.00 60 Police Chief 0 1 F 793 $8,577.00 $11,479.00 4.00� 0.00 61 Director of Public Works 0 1 F 798 $8,790.00 $11,737.00 4.00 0.00 62 CityManager 1 0 M 9,192 $11,964.00 $13,265.00 0.00 11.00 Job Number Count: 62 2 � o 0 0 N N cD � � >, � �� O � � � � � d. 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M. Resolution Authorizing Application to the Metropolitan Council for Transportation Alternatives Program (TAP) Funding for Bicycle/Pedestrian Improvements; Douglas Drive Reconstruction Project (TH 55 to Medicine Lake Road) Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Eric Seaburg, EIT, Engineer Summary The Metropolitan Council and the Transportation Advisory Board are soliciting grant applications for FY 2017 Transportation Alternatives Program (TAP) funding. The Metropolitan Council acts as the regional solicitor for these federal MAP-21 funds and is anticipating a total of$6 million to be awarded to local projects. Project funding is capped at $1 million per project with a required 20 percent project match. In an effort to continue seeking outside funding sources for the Douglas Drive Reconstruction Project, staff is preparing to submit an application for TAP funding. An application under this program must be made in one of the following categories: 1. Bicycle/Pedestrian 2. Safe Routes to Schoo) 3. Environmental 4. Historic/Archaeological 5. Landscape/Streetscape The Douglas Drive Preliminary Design received Munieipal Consent at the November 15, 2011 City Council meeting. The project includes a variety of non-motorized alternative transportation methods for bicyclists and pedestrians; therefore,the Douglas Drive project may be considered a strong candidate for TAP funding under a Bicycle/Pedestrian emphasis application. Staff will have the ability to apply for funding to cover construction costs up to $1 million in connection with the construction of bicycle and pedestrian faeilities. Staff will also be seeking support for the application from Hennepin County and the Minnesota Department of Transportation. Attachments • Resolution Authorizing a Metropolitan Council Transportation Alternatives Program Submittal for Bicycle/Pedestrian Improvements within the Douglas Drive (CSAH 102) Reconstruction Project (1 page) Recommendation Motion to adopt the Resolution Authorizing a Metropolitan Council Transportation Alternatives Program Submittal for Bicycle/Pedestrian Improvements within the Douglas Drive (CSAH 1Q2) Reconstruction Project. Resolution 14-8 January 21, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING A METROPOLITAN COUNCIL TRANSPORTATION ALTERNATIVES PROGRAM SUBMITTAL FOR BICYCLE/PEDESTRIAN IMPROVEMENTS WITHIN THE DOUGLAS DRIVE (CSAH 102) RECONSTRUCTION PROJECT WHEREAS, the Metropolitan Council acts as the Regional solicitor for this portion of Federal MAP-21 funding for local projects; and WHEREAS, Municipal Consent was received for the Douglas Drive Reconstruction Project by the Golden Valley City Council on November 15, 2011; and WHEREAS, the approved Preliminary Design for pouglas Drive includes numerous alternative transportation methods for Bicyclists and Pedestrians; and WHEREAS, the City of Golden Valley is committed to providing the required local share of the funding in accordance with Hennepin County policy; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to request funding through the Transportation Alternatives Program from the Metropolitan Council for the proposed bicycle and pedestrian improvements that are included in the 2016 Douglas Drive Reconstruction Project, to commit to providing the local share of funding for the project if awarded a grant, and to direct the Director of Public Works to submit all necessary documentation to support the grant application. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. L'Z��l C�� City Administration/Council 763-593-39891763-593-8109{fax) Executive Summary For Action Golden Valley City Council/Manager Meeting January 21, 2014 Agenda Item 3. N. Authorization for Letter of Support for League of Women Voters Application to Host Community for "Toward a More Perfect Union:Talking About the Constitution" Programs Prepared By Chantell Knauss, Assistant City Manager Summary As presented to you at the Council/Manager Meeting on January 14, 2014, the Golden Valley League of Women Voters (GVLWV) has requested the City partner with them to be a host community for the "Toward a More Perfect Union: Talking About the Constitution" programs. The Minnesota Humanities Center, in partnership with Twin Cities Public Television, has put out a call for host communities to sponsor the programs. The programs consist of a series of two, three or four community discussions based on the four- part national PBS television series "Constitution USA," which was produced by Twin Cities Public Television (tpt). The series' themes include the relationship of the federal government and the states, individual freedoms and the Bill of Rights, equal protection and due process under the law, and popular sovereignty and the separation of powers.1 In order to be a host community, organizations must submit an application which includes providing a Letter of Support, which the GVLWV has requested from the City. Attachments • Minnesota Humanities Center handout (2 pages) • 1http:llwww.minnesotahumanities.or�lconstitutian Recommended Action Motion to approve a Letter of Support for the Golden Valley League of Women Voters' application to the Minnesota Humanities Center to be a host community for the "Toward a More Perfect Union:Talking About the Constitution" programs. � 11ir�t��;��ta � � ! � � Calendar Contact � `.-� ��l�c�1 l�� ►�1 I �)oin Our Mailing List � Suppart Us � � .C_'t 1�.('i' HOME A��UT US RESOURCES PROGRAMS�EVEIVTS P,P�RTlVERSHIPS NEWS EVEN7 CENYER fic�vv�rc�a Mare �%erf�ct E�nidra j ( The Minnesota Humanities Center,in partnership with Twin Cities Public Television,announces �; t� �,� � ��, � .� 1 a call for host communities for Toward a Mare Perfect Union;Ta/kingAbout the :. '�� ,�i� r Constltut/on. ^"�.. � ��1nrA.✓.A. f:.. „+.»d��c•.� .b'i�,. ..,1 . � �.e,. ...�..--s��..y„�.,,,�,,;,,,.,..,,,;;;,, �,1,i,' �'" � ;�;,Do we feel a common connection to the Constitution? 1'`��1i�� ff so,how can that connection help us engage our communities? �,��''�'��""'�"""`�"'_'`°`^�;r°^��'�N' �'-•�'•�r If not,how can we flnd shared connection to"the document that keeps us from falling apart'? � � ..M .G�ri.t .Rr.aa.�..�;.•.I,.......+.r.� � y:.. , . d�.�'..�,"� �.':�'� l-:.�:`; �. ,� ";Please Join a groundbreaking"community of Minnesota communities"who are talking about � �� y�the United States Constitution! APPLICATION DEADLINE EXTENDED UNTIL jANUARY 22,2014 Toward a More Perfect Union Drawing on the unique resources of the humanities,the Humanities Center builds a thoughtful,literate,engaged society. Toward a More Perfect Union is a new initiative that furthers these goals by harnessing the power of conversation to explore the most basfc yet profound questions of our democracy.Through locaily shaped,facilitated dialogues fn communities throughout our state,Minnesotans of diverse backgrounds and experiences will explore the Constitution as a living document In their lives. The goals of these lively,respectful conversations are to foster greater understanding of the United States Constitution,deepen our understanding and appreciat(on of both the rights and responsibilities of citizenship,and inspire citizen engagement. CONSTITUTION USA � _,__ _ The guiding resource for Toward a More Perfect Union is the acclaimed four-part national PBS television series CONSrITtJTlON USA which was produced by Twin Cities Public Television(tph.The series'themes include the relationship of the federal government and the states,individual freedoms and the Biil of Rights,equal protection and due process under the law,and popular sovereignty(We the People!)and the separation of powers. oin the Conversations!Become a Host Community As a host community,you wiil be part of a groundbreaking statewide"community of communities"whose members are exploring fruitful ways to talk with one another about topics that matter to all of us and who are helping to unite our state(n its commitment to each of us as contributing, valuable members of our communities. What is a community?Many communities are placed-based,such as our neighborhoods,cities,and towns.A community might also be a group of people brought together by common interest,mfssion,circumstances,or identiry. Toward a More Perfect Union defi�es"community"broadly.Host organizations may include libraries,community and senior centers,lifelong learning and community education organizations,nonpartisan civic organizations,organizations that want to partner and collaborate,and numerous others. As a host community,you will receive: - Video and related resources created by tpt especially for Toward a More Perfect Un1on,and printed materials(such as copies of the Canstitution)for your conversation participants. • The services of an experienced,specialiy trained facilitator who will collaborate with you to tailor CONSTITUT/ON USA's themes to your communiry,and then be present at your events to help guide conversations that are civil,inclusive,and meaningful to all participants. � Training and new learning from the Humanities Center on designing,delivering,and working with facilitators on locally appropriate conversations. • Support from the Humanities Center to help you reach beyond your usuai constituents and engage individuals who might otherwise be absent from community conversations. • Promotional support,including draft press releases,print promotion templates,and best practices. - Access to Toward a More Perfect Unior(s network of host communities,through which communities can explore shared experience and enjoy new learning in order to stay engaged over time. � Financial support including travel stipends to attend a special orientation workshop for host communities and facilitators and small grants of up to$1,000 for qualifying host communities to promote and deiiver their community conversations.Facilitators'fees and expenses will be paid separately,directly by the Humanities Center. If your organization—or a"group of groups"you would like to bring together—would like to partner with Toward a More Perfect Union to host a series of two,three,or four community conversations about the Constitution,we fnvite you to submit an oniine applicat'ron. z ' ueadiine tor appiications:4:UU p.m.CS I on�anuary 2L,2U14. Conversations must be held between March and November 2014. Detailed Infnrmatiori.(PDFt�Application Guidii.nes_(PDF}� About_CONSTI7UTION_USA�PDF) � Appiv Online Questions?ContactElizabeth Fei,elizabethf�mnhum_org,651-772-4244. �� C L � A N � ;. l�, w � W A T E R �� NAPW�IAtEN00WMENtfORiME g°?.��,� v� , LAND & �,,�� xumanities ��; � LEGACY � � �', �. ;�n�tE:�i»fi�� Toward a More Perfect Union is supponed in part wlth funds from the Arts and Cultural Herltage Fund created by a vote of the people ofMlnnesota on November 4,2008,and by the Natlona!Endowment for the Humanities. tt � TWIN CITIES PUBLIC TELEVISlON p Funding for CONST/TUT/ON USA w/th Peter Sagal is provided by U.S.Bank Wealth Management,Anne Ray Charitable Trust,the National Endowment for the Humanities,The Arthur Vining Davis Foundations,Baker&McKenzie LLP,Dorsey&Whitney LLP,Shearman&Sterling LLP,the Corporation for Public Broadcasting and PBS. A�Ot1T US RESf7URCE5 PROGRAMS& PAItTNERSHIPS NEWS EVENT CEN?ER CC'D<T:,CT US A65ENT NARRkTIVES UMAHA PUBLIC�CHOOLS W THE NEWS MEETING SPACES STAFF A�D BOARD RESOURCE COLLECTION EVENTS Si.PAUL PUBLIC SCH��OLS MEDIA CENTEft RENTAL INFORMATION ;U?PORT US ABSENT NARRA7IVE VIDEGS AB5ENT NARRATIVES ARTS&(:ULTURAL MENUS r'IN.ANf_IAL DDCUhdEN75 SUOTE NFMORY MAP APPROACH HERITAGE FUND ATTRACTIQNS&LINKS ct�A?LOYPnENT READfNG TOGE7HER BOOK MN EVENING WITH TPTS MN' GRANTS CONTACT US OPPC(iTUN(TIES +'ROJEC"f ORlGINAL BUI�DiNG HIST�JRV SQNiALi FOLK'CAlES PROFESSIONH� TREATIESMATTER.ORG D[VELOPMENT ?OUJARU A MOR[PERFE�T UNIO�: � � VETERANS'VQICES �'�HY TREAT!ES MATTER PROGRAM AP:G PARTNERSHIP LOCATIONS 9871vy Avenue East-St Paul,MN 55108-851-7740105-8�-288-7293�O 2014 Minnesota Humanitles Center.All rigMs reserved. �� City Administration/Council 763-593-8003/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting January 21, 2014 Agenda Item 3. O. Adoption of Social Media Policy Prepared By Chery! Weiler, Communications Manager Summary City communications staff surveyed 16 metro area cities to determine best practices for social media policies and implementation and used the information to develop a policy to guide the City's social media efforts. The City of Golden Valley social media program will strengthen the City's established image, provide additional channels for communicating with citizens, and be positioned to grow and evolve to meet the changing needs of the City and its stakeholders. Attachments • City of Golden Valley Social Media Policy (7 pages) Recommended Action Motion to adopt the City of Golden Social Media Policy. . � c;t�� ,,� ,, Social Media Policy Overview The City of Golden Valley intends to use social media websites as additional communication channels to help promote its programs,events, and services, and represent itself appropriately and consistently on the Internet.Social media technology allows news of an event to spread quickly and is a good forum to facilitate public discussion. A social media presence is yet another way government can communicate to the broadest possible audience of those it serves and residents can communicate with their government.The City of Golden Valley's intent is to increase transparency, immediacy, and feedback to the community and to address the fast-changing landscape of the Internet and the way residents communicate and obtain information online. The best, most appropriate, City of Golden Valley uses of social media tools fall into three categories: •channels to supplement information from other City communication sources, such as the website, and draw more eyes back to those communication sources, and to broadcast the City's messages to the widest possible audience •channels for disseminating time-sensitive information as quickly as possible (ie, emergency information) •a two-way communication, promoting transparency and social engagement in government General Technicalities The City of Golden Valley will maintain a single Facebook page to represent the organization.Separate Facebook pages are not allowed at this time with the exception of Brookview Golf Course and Lawn Bowling, which has a business purpose as an enterprise fund. If a department determines it has a business need for a separate Facebook page, it will submit a request to the communications manager for approval by the City manager. All City of Golden Valley social media pages will adhere to the content standards below. �The City has a "page" in Facebook, not a "group." Facebook pages offer distinct advantages, including greater visibility, customization, and measurability. •The type of page is"government." •The City's web team will standardize and provide all City Facebook page displays to include the City logo and other pertinent information. •Any City Facebook page will be based on a template that includes consistent City branding and style. The web team will provide departments/divisions with the template. • Departments/divisions will use proper grammar and standard AP style, avoiding jargon and abbreviations. Facebook is more casual than most other communication tools but still represents the City at all times. •An application shall not be used unless it serves a business purpose, adds to the user experience, comes from a trusted source, and is approved by the communications manager, IT coordinator, and City manager. •All new social media tools proposed for City use will be approved by the City manager, communications manager, IT coordinator, and the appropriate department's manager. Centralization: Employees, Non-Communications Departments,and Elected Officials For the purposes of efficiency, expediency, and consistency, Golden Valley's social media outreach will be centralized to the City's communications department.This may change in the future based on changing needs. In such a case, any departments wishing to create social media accounts on their own must receive approval from the City manager before implementation and follow the guidelines provided by the communications department.This will initiate a process to ensure that the City's array of sanctioned social media accounts are kept to a sustainable number, policies are followed, and the City's branding and Internet-based communication strategy is appropriately and consistently maintained. Departments are responsible for forwarding requests to the communications staff to make social media posts and will work with the communications department to create and develop a department social media site. Employees representing the City of Golden Valley on the City's social media sites must conduct themselves professionally at all times as representatives of the City. Elected officials should comply with the guidelines outlined in the City's Technology, Communications, and Social Media Policies. Social Media Administrators A successful social media page requires monitoring. Each City department/division shall appoint one or two of its staff as the assigned administrator(s) (AA), who will be responsible for monitoring the social page. Posts shall be approved by the AA or a designated alternate. Posts and monitoring shall be done during office hours, with the exception of emergency situations, and all comments or questions shall be responded to in a timely manner within those parameters. AFTER HOURS: In the event af an emergency need for an after-hours posting, designated communications department staff shall be contacted to post information on the City's website followed by social media. Staff may set up automatic email notification when someone posts a comment to a social media site. Employee Access to Social Media Sites Designated AA employees are allowed to use personal logins/accounts to access social media sites as part of their work duties. Use of personal mobile devices and access of personal social media sites should be minimal while at work in accordance with the Employee Handbook.Authorization during work time is for the expressed purpose of allowing social media editors to conduct their work. Employees not willing to use personal accounts must make arrangements with Supervisory and IT staff to create a City log-in.The IT Coordinator must be provided with login-in and password information if using a City account to post to social media sites, as well as any subsequent changes in City password or log-in information to those sites. Note that some social media sites, like Facebook, expressly forbid maintaining two accounts in the same name, so one must choose either to maintain a personal account (which is provided access to edit a City page), or have a City account, but not both. Some social media sites have penalties for violations which could result in loss of privileges from those sites which could, in turn, compromise the city's future use of that social medium.The City of Golden Valley will not be held liable for an employee's loss of his/her personal account privileges on these social media sites if they have failed to follow those site's policies. Social media accounts are considered a City asset, and log-ins to these accounts must be securely administered in accordance with City technology policies. City Social Media Posts The City's official website shall remain the City's primary online medium for communicating information to the public and, with the exception of emergency communication efforts,all social media posts must be related back to information first posted on the website. While no City information shall be posted exclusively to social media websites, simple "reminders" and "shares" are appropriate and encouraged. Content posted to social media sites shall contain links directing users back to the City's official website for in-depth information,forms, documents, or online services necessary to conduct business with the City of Golden Valley. Accuracy and Timeliness The City of Golden will make every effort to ensure the accuracy of the information provided on its social media pages. However, several factors that are beyond the City's control (including unauthorized modification of electronic data, transmission errors, browser incompatibilities, information that has been cached on the local computer or storage device, or other aspects of electronic communication in an evolving and time-sensitive environment) can affect the quality of the information displayed on the site. For that reason,the City does not guarantee the accuracy of the information provided on its social media page and is not liable for reliance on this information. The City's timeliness about posts and responses to comments may also vary based on staff availability. Therefore, a disclaimer shall be posted on any social media site, stating: This social media page is intended to get information out to a wide number of people quickly, not as an in-depth or complete source of information, but as an evolving supplement to the City of Golden Valley's website(www.goldenvalleymn.gov/), newsletter, press releases, and in-person communications. Staff will post or respond to comments within office hours(Monday-Friday, 8 am-4:30 pmJ and within the varying perimeters of staff availability. For these reasons, staff may not respond to every comment or question posted on the social media site. All responses to comments by City staff shall be accompanied by those staff members' initials, to reinforce the social aspects of the site, and to let residents know they are communicating with a specific employee within the City and not the City as an entity. Comments To facilitate two-way communication, and broaden the ways residents may connect with the City, comments to the City's posts on the wall will be turned on.The following disclaimer will be posted on all social media pages allowing comments: Please note that comments expressed on the City's social networking sites do not reflect the opinions or positions of the City of Golden Valley, its employees, or its elected officials. The City of Golden Valley reserves the right to remove any comments, questions, or postings containing: • profane language or content • personal attacks, harassments, or threats against any individual or organization • content that promotes,fosters or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation • content not topically related to the particular social medium article being commented upon • support for or against any political campaign or ballot measures • copyright infringements or other legal violations • solicitations of commerce • sexual content or links to sexual content • conduct or encouragement of illegal activity • information that may tend to compromise the safety or security of the public or public systems • content that violates a legal ownership interest of any other party The City reserves the right to restrict or remove any content deemed in violation of this social media policy or any applicable law. Often commentators will police themselves; therefore, comments should be removed by the City only as a last resort. All removed comments will be saved in a "removed comments"folder for data practices purposes. When a comment is removed, a note will be posted in its place explaining the violation. Data Practices Concerns Any content maintained in a social media format that is related to City business, including a list of subscribers and posted communication, is a public record.The department maintaining the site is responsible for responding completely and accurately to any public records request for public records on social media. Content related to City business shall be maintained in an accessible format and so that it can be produced in response to a request. These guidelines must be displayed to users or made available by hyperlink.Any content removed based on these guidelines must be retained, including the time, date, and identity of the poster when available as well as the City's reason for removing the content. Content posted to social media sites will be transitory in nature, in order to adhere to the City's records retention policy. A social media account shall not be used by the City or any City employee or representative to disclose private, confidential, and non-public information. Employee Conduct All City employees have a responsibility to help communicate accurate and timely information to the public in a professional manner.When using social media, City employees must follow all policies outlined here and in the Employee Handbook. Social media platforms provide new ways to engage with citizens and customers to build stronger relationships, civic engagement,and "connectedness." Employees designated to participate in social media are expected to follow these principles: • Postings shall be related to that department's specific function and subject matter expertise. • Postings shall be factual, respectful, on-point, and reasonably avoid being thought of as spam,off- topic, or offensive. • Per the City's communications policy(see applicable section of the Employee Handbook), employees must notify the City Communications department of any media contacts received related to their posts. Further, under no circumstances shall non-department head personnel comment to reporters regarding matters of City policy,opinion, or interpretation. • Employees shall not use the City's social media sites to copy or transmit any documents, images, software, or other information protected by a copyright owned by someone or an entity other than the City of Golden Valley without proper authorization from the copyright owner. Copyright protection applies to any document, image, software or information unless it is specifically marked as public, not copyrighted, or freeware. In the absence of any specific copyright markings, material or information should be assumed to be copyright-protected. It is the employee's responsibility to obtain proper authorization from the copyright owner before using the electronic communications system to copy or transmit copyrighted material. • City social media sites or equipment may not be used by staff as a platform to share personal opinions or for political purposes, private business or charitable activities, commercial or personal transactions,or for any other purpose prohibited by law. • Replies to individual constituent inquiries received via social media sites must be retained per the City's record retention schedule. • Decisions to remove posts or comments that violate the City's social media policy shall be made by the appropriate department head, communications manager, and/or the City manager. Employees monitoring City social media pages must bring questionable posts/comments to the attention of their department head or the communications manager immediately. • Employees who are asked by organizations to post information on the City's social media sites shall refer the request to the communications department and shall comply with the Guidelines For City Communications Outlets. Guidelines For Personal Communications While every individual has a right to speak out on the issues facing the community, state,and nation, employees must take great care to make it clear that their personal opinions are their own and do not represent the official policy position of the City. It is important for employees to remember that their personal communications may reflect on the City, especially if they are commenting on City business, supervisors, or policies. The following guidelines apply to personal communications including various forms of social media, letters to the editor of newspapers, personal endorsements, email, City correspondence, newsletters, and cable television. • All City employees are expected to actively protect any information considered private or protected under Data Privacy and HIPPA Compliance laws. (Questions should be directed to the Golden Valley City Clerk.) • Employees MUST NOT post information, images, or icons obtained in their official capacity with the City on their personal social media pages and/or accounts without prior approval from the communications division AND the appropriate department or division head. For example, employees shall not post photos, icons, or information from an incident/call on his/her personal social media sites. • If you wish to write an opinion based upon your work experience,you shall not make reference to the City if you are not discussing City business. For example,write, "As a police officer..." rather than, "As a Golden Valley police officer..." or"As a public employee..." rather than ��As a City of Golden Valley employee...." • Employees shall not comment on social media or publish something related to City business without identifying themselves and using a disclaimer such as, "I am an employee of the City of Golden Valley. However,these are my own opinions and do not represent those of the City of Golden Valley." • The City of Golden Valley expects its employees to be truthful, courteous and respectful toward supervisors, coworkers, citizens, customers and other persons associated with the City. Do not engage in name-calling or personal attacks. • Refrain from making comments about the workplace, policies, or supervisors, or discussing internal employment issues on social media.Assume anything written about a coworker or supervisor will be read by that coworker,your supervisor, and many others. • Remember that what you write or post is public, and will be so for a long time. It also may be spread to large audiences without your knowledge or permission. Refrain from sending or posting information—including images or icons—that you would not want your supervisor or other employees to read, or that you would be embarrassed to see in the newspaper or viewed by your parents, spouse, or loved ones. • City resources, working time, or official City positions must not be used for personal profit or business interests, or to participate in personal political activity. For example, an employee must not use any City logo (including the Brookview Golf Course logo or public safety badges or logos), email, or working time to promote his/her side business or for personal gain. • Personal social media account names or email names shall not be tied to the City(eg, using your City email address when posting), unless you're a designated AA who does not wish to set up a personal social media account(see Employee Access To Social Media Sites). Social Media Guidelines For Elected Officials Elected officials should comply with the following guidelines when using City of Golden Valley social media sites. •Elected officials shall not use official City social media sites for campaigning purposes. • Elected officials shall not post comments or links to any content that endorses or opposes political candidates or ballot propositions, including links to an elected official's campaign site. •ALL comments posted during an election season by anyone who has filed for office will be removed. • Elected officials should be mindful of the risks of electronic communication in relation to the Minnesota Data Practices Act and the Open Meeting Law;two-way communication between elected officials should be strictly avoided. • Elected officials should not use social media as a mechanism for conducting official City business other than to informally communicate with the public. • Elected officials should reveal that they are elected officials for the City if/when making a post and be honest,straightforward,and respectful. • Elected officials should be sure that efforts to be honest don't result in sharing non-public information related to coworkers, personnel data, medical information, claims or lawsuits, or other non-public or confidential information. • Elected officials should add value to any social media discussion by staying focused on the issue. •To help prevent errors, elected officials should not post official information (eg, incorrect information about a new city ordinance) about the City as it could create liability issues. • If an elected official makes a mistake, it should be corrected as soon as the official is made award of the error. Corrections should be upfront and as timely as possible. If you modify an earlier post, make it clear the posting has been corrected. Consider designating corrections with "Fixed link" or"Fact correction" prior to the correction. • Elected officials who are contacted by the media on a topic of official City business should follow City communications protocols.