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10-28-13 (Joint)GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting Minutes October 28, 2013 1. Call to Order Sandler called the meeting to order at 8:28 PM. 2. Roll Call Present: Roger Bergman, Bob Mattison, Gillian Rosenquist, Jerry Sandler, Dawn Speltz, Dan Steinberg, Joanie Clausen, Council Member, and Rick Birno, Director of Parks and Recreation. Absent: John Cornelius, Kelly Kuebelbeck and Anne Saffert. 3. Approval of Minutes — September 23, 2013 Sandler made an addition to Election of New Chair; Cornelius seconded the nomination for Bob Mattison for Chair. Mattison made a correction under Call to Order; Mattison was removed from those present. He was not in attendance at the September meeting. Bergman asked that under Brookview Playground Equipment, we add that the existing equipment is 18 years old and the normal life of such equipment is about 13 years old. MOTION: Moved by Bergman and seconded by Rosenquist to approve the amended September 23 meeting minutes. Motion carried unanimously. 4. Bottineau Planning Advisory Committee Update Rosenquist shared the needed for continued public engagement. She suggested more open houses and resident engagement to keep people informed on the entire project and planning. Rosenquist also expressed the importance as a Commission to be cognoscente as to how the project could affect parks and open spaces and help keep the public engaged and informed. Clausen added that as a city, we are responsible to keep residents informed as to what is happening in our city. She also added that residents also need to take responsibility and be sure they are in tuned with what's happening. MOTION: Moved by Steinberg and seconded by Rosenquist to recommend to the Council a community Q & A meeting. Motion carried unanimously. Mattison suggested the Commission decide which site is more desirable and advise the City Council. Steinberg said the next committee meeting is Thursday, December 5. Rosenquist added that the committee is also taking a walking tour along the corridor on Saturday, November 9 and ride along on Saturday, November 16 along the Hiawatha Line LRT to get a feel for a light rail experience. Minutes of the Open Space and Recreation Commission October 28, 2013 Page 2 5. Lawn Bowling Green at Brookview Golf Course Proposal Birno distributed information about the proposed lawn bowling greens at Brookview Golf Course. He explained how the project would be funded and projected revenues. He said they plan to pursue sponsorships from area businesses, which could offset some of the project costs. He said the goal is to create opportunities for all ages through leagues, daytime senior opportunities, youth summer opportunities, hourly rentals and corporate outings. He said they hope to pick up the overflow from other lawn bowling venues. Birno explained the greens will be built where the existing parking lot is located on the north side of the clubhouse. It will feature 6 courts that will be 120' long and 14-16' wide. Birno also shared the proposed project timeline with play beginning mid -summer 2014. MOTION: Moved by Bergman and seconded by Rosenquist to support the proposed lawn bowling project. Motion carried unanimously. 6. Election of New Chair — Bob Mattison Sandler asked for other nominations for Chair. No other nominees stepped forward. MOTION: Moved by Sandler to elect Bob Mattison as Chair. Motion carried unanimously. 7. Election of New Vice -Chair MOTION: Moved by Speltz and seconded by Rosenquist to elect Rosenquist as Vice -Chair. Motion carried unanimously. Sandler congratulated Mattison and Rosenquist. Clausen thanked Sandler for serving as Chair and added what a great job he's done. 8. Updates Brookview Play Structure Plan Review/Gametime grant award Birno will be bringing the proposal to Council for a formal approval to move forward. He explained they applied and received a $72,000 grant from GameTime for the project. He also showed drawings and explained the proposed features and equipment. MOTION: Moved by Rosenquist and seconded by Bergman to recommend GameTime proposal. Motion carried unanimously. Additional play structure replacement/resident participation (Lions/Gearty/Glenview) Birno outlined the next steps for the new play structures at Lions, Gearty, and Glenview parks. A request for proposals will be sent to vendors to solicit designs for each park location. In January and February, the neighborhoods surrounding the parks will be invited to select the new design and color scheme of the new play structures. New play structures will be installed spring and summer of 2014. Minutes of the Open Space and Recreation Commission October 28, 2013 Page 3 Wildwood Park play structure grant application/participation Birno presented the funding plan for Wildwood Park. The City has committed $15,000 and the SEA School has committed $15,000 to partner and apply for a Hennepin County Youth Sports Grant. The grant request is for $50,000 and notification regarding the application will be in late December. The play structure replacement at Wildwood Park is contingent upon the grant being awarded from Hennepin County. If successful, staff will work with the school community and surrounding neighborhood on a design for the new play structure at Wildwood Park. Golden Valley/St. Louis Park Soccer Association Birno said the two organizations are merging. He plans to invite the President to a future meeting for an update. 9. Adjournment MOTION: MOVED by Steinberg and seconded by Mattison to adjourn at 9:35 PM. Motion carried unanimously. Jerry Sandler, Chair ATTEST: Sheila Van Sloun, Administrative Assistant