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02-18-14 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber February 18, 2014 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - Council/Staff Workshop - January 11, 2014 and City Council 3-23 Meeting - February 5, 2014 and Council/Manager Meeting - December 10, 2013 and January 14, 2014 B. Approval of Check Register: 1. City 24 2. Housing and Redevelopment Authority 25 C. Licenses: 1. Rental Property Licenses 2g_2g D. Minutes of Boards and Commissions: 1. Envision Connection Project Executive Board - December 19, 2013 29-31 2. Human Services Fund - January 13, 2014 32-33 3. Joint Water Commission - January 6, 2014 34-35 4. Tri-City Council - January 9, 2014 36-39 E. Bids and Quotes: 1. Unmarked Police Vehicle - Quotes 40-41 2. Sewer Flow Meter Cell Phone System Software - Quotes 42-43 3. Green/Tee Mower - Quotes 44 F. Authorization to Submit Application for Hennepin County Transit Oriented 45-46 Development Funds - Golden Valley Road Public Improvement Project s 14-11 G. Appointment of Alternate to Bassett Creek Watershed Management Commission 47-48 14-12 H. Call for Public Hearing -Alley and Utility Easement Vacations - Plats of Spring Green 49-56 South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) - 3/18/14 14-13 I. Authorization to Sign Agreements with WSB & Associates for Final Design - Douglas 57-85 Drive, TH 55 to Medicine Lake Road J. Authorization to Sign Contract with Prairie Restorations, Inc. for Restoration and 86-97 Maintenance of Native Plant Communities K. Support for Move MN Campaign 14-14 gg_gg 3. CONSENT AGENDA - CONTINUED L. Authorization to Sign Amendment to Extend Contract with Tim's Tree Service for 100-102 Spring Brush Pickup M. Call for Public Hearing - Special Assessments - 2014 Pavement Management 103-104 Program - 3/18/14 N. Waiver of Public Hearing and Certification of Special Assessments - 2013(A) 105-107 Pavement Management Program Driveways 14-15 O. Approval of 2014 Legislative Policies 108-127 P. Authorization to Submit Community Development Block Grant Application for Jewish 128-132 Housing and Programming (J-HAP) Supportive Housing Project, 9300 and 9310 Golden Valley Road 14-16 4. PUBLIC HEARINGS 7 PM 5. OLD BUSINESS 6. NEW BUSINESS A. Approval of Findings and Determinations - Conditional Use Permit 136 - 133-134 345 Pennsylvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant 14- B. Announcements of Meetings C. Mayor and Council Communications 7. ADJOURNMENT 2014 City Council Goal Setting Workshop Brookview Grill January 11, 2014 Gouncil Members Present: Mayor Shep Harris and Council Members Joanie Clausen, Larry Fonnest, Steve Schmidgall, and Andy Snope. Staff Present: City Manager Tom Burt, Park and Recreation Director Rick Birno, Police Chief Stacy Carlson, Public Works Director Jeannine Clancy, Community Development Director Mark Grimes, Assistant City Manager Chantell Knauss, Fire Chief Mark Kuhnly, Finance Director Sue Virnig and Communications Manager Cheryl Weiler. The meeting was convened at 8:35 am. Discussion of Individual Council Members' vision: Mayor Harris asked for words that described Council's role: and philosophy: committed, respectful, receptive, progressive development, excellent city services, collaborative government, citizen engagement, representative, knowledgeable, trust, customer service opportunity, vitality, takes input, communication with residents, consensus, sound judgment and decision making, visionary, and for the greater good. Understanding Mayor/Council and City Manager Roles: City Manager Burt explained the Plan B form of government. The City Manager works for Council and the employees of Golden Valley work for him. Council sets policy and staff implements the policy. Council Cohesion and Communication: Council would share letters to the editor or guest columns prior to the piece being published. Staff will work together to get press releases and educational pieces to the public. Social Media would help get the word out. Outreach Options: Future Neighborhood Meetings or Listening Sessions will have an agenda. Meetings will begin with an explanation that no opinion or action could take place and all meetings will be posted. The location would have to be open to the public and accessible by all. The Sessions will be quarterly on established dates for ease of publicity and during the fourth week of the month. Council Liaison Roles: Council appointments will be made and Council's role will now be to serve as the primary contact on the Council for the Commission, Board or Committee. Attendance is not required, with the exception of certain ones which will be noted. Calendar of Council Events: Council has many events/activities throughout the year such as commission interviews, State of the City address, budget meetings, Golden Valley Days, MN Night to Unite, neighborhood meetings, Mighty Tidy, and Open Houses for Police and Fire. The list of priorities submitted by Council was reviewed and each item was categorized into one of three categories. Council then designated three items in each category that are top priorities. Council Priorities/Action Items # Dots Market, Rebrand Cit Garba e - Sin le Hauler • • Garba e - Collection one da /week Senior Citizen Task Force Garba e - Misc. Issues • Destination Golden Valle Task Force • • • • Low Interest Home Im rovement Loan Pro ram • Foreclosure Prevention - Banks • � � Bud et Adviso Committee • • • • Arts Commission Council/Mana er Worksessions # Dots Golden Valle Business Council Boards/Commissions/Council Relationshi s • Ex lanation of Golden Valle Fund, Foundation, PRISM Nei hborhoods Or anizin /Nei hborhood Names • Explanation of Planning Processes (Comp Plan, PUDs, Subd., • • • • McMansions Ex lanation of Bid Process • Instant Police Incident Re orts Joint Council/School Boards Meetin National Lea ue of Cities Attendance Bud et • • After School Pro rams Efficient Delive of Cit Services/Partnershi s • • Buildin Permittin Process • • • Review Inflow/Infiltration • Boards/Commissions Review # Dots Qualit Develo ment Buildin Materials • • • Su ort Bassett Creek Reclamation Stud Greenwa s, Hike/Bike Paths • • Pedestrian Connections over Hi hwa 55 • • • • Human Rights Commission - Empower Underrepresented • Communities to be More Involved Human Ri hts Commission - Bull in Follow-u Pro rams Creation of Do Park • Health Communities Initiatives • • Annual "State of the Environment" Re ort • • The priorities with the most top priority designations will be brought forth for further discussion at the next Council Goal Setting session. Future Council /Manager Topics Teen Council Schuller's Garbage Hauling Train Noise - Quiet Zones Elections - Move to Even Year The second Goal Setting session will review City Finances and be held in April. The meeting was adjourned at 1:07 pm. RespectFully Submitted, Tom Burt City Manager Regular Meeting of the City Council February 5, 2014 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on February 5, 2014 at 6:30 pm. The following members were present: Clausen, Fonnest, Harris, Schmidgall and Snope. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Pledge of Allegiance was recited. Approval of Aqenda Mayor Harris stated the Council Assignments agenda item is amended to reflect Council Member Fonnest will serve as the City's representative on the Hopkins School District 270 Caring Youth Committee. Thomas Burt removed Council/Staff Workshop minutes of January 11, 2014 to be discussed at the Council/Manager Meeting. MOVED by Snope, seconded by Fonnest and motion carried unanimously to approve the agenda of February 5, 2014 as amended: removal of Approval of Minutes - Council/Staff Workshop minutes of January 11, 2014, and addition of Letter Regarding Conditional Use Permit for 345 Pennsylvania Avenue South. Approval of Consent Aqenda MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the consent agenda of February 5, 2014 as amended: removal of Council/Staff Workshop Minutes - January 11, 2014 to be discussed at the Council/Manager Meeting; Removal of Call for Public Hearing - Drainage and Utility Easement Vacations - Woodlawn Park and Eldridge 3rd Addition PUD 109 Plats (4824 Triton Drive) - 3/4/14; and addition of Letter from LifeSpan Client Regarding Conditional Use Permit for 345 Pennsylvania Avenue South. *Approval of Minutes - Council/Staff Workshop - Januarv 11, 2014 and Citv Council Meetinq - Januarv 21, 2014 Thomas Burt removed the Council/Staff Workshop minutes of January 11, 2014 to be discussed at the Council/Manager Meeting. MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the City Council Meeting minutes of January 21, 2014 as submitted. Regular Meeting of the City Council February 5, 2014 Page 2 *Approval of Check Reqister MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the City check register as submitted. *Solicitor's License - Better Business Consultants MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the solicitor's license for Better Business Consultants. *Solicitor's License - Clean Water Action MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the solicitor's license for Clean Water Action. *Gamblinq License Exemption and Waiver of Notice Requirement - Northwest Suburban Optimist Club MOVED by Clausen, seconded by Fonnest and motion carried unanimously to receive and file the gambling license exemption and approve the waiver of notice requirement for Northwest Suburban Optimist Club. *Gamblinq License Exemption and Waiver of Notice Requirement - Good Shepherd Church MOVED by Clausen, seconded by Fonnest and motion carried unanimously to receive and file the gambting license exemption and approve the waiver of notice requirement for Good Shepherd Church. *Minutes of Boards and Commissions MOVED by Clausen, seconded by Fonnest and motion carried unanimously to receive and file the minutes as follows: Board of Zoning Appeals - December 19, 2013 Envision Connection Project Executive Board - November 21, 2013 Human Rights Commission - December 17, 2013 Environmental Commission - November 25, 2013 Open Space and Recreation Commission - November 25, 2013 Joint Environmental and Open Space and Recreation Commission - November 25, 2013 Joint Water Commission - December 4, 2013 Bassett Creek Watershed Management Commission - December 19, 2013 Regular Meeting of the City Council February 5, 2014 Page 3 *Asphalt Paver - Quotes MOVED by Clausen, seconded by Fonnest and motion carried unanimously to authorize the purchase of one used Mauldin Model 1550-D Asphalt Paver from Ruffridge-Johnson Equipment Co., Inc. for $76,800. The quotes are as follows: Ruffridge-Johnson Equipment Co. $76,800 Great Western Equipment Inc. $83,250 *F550 Truck Equipment - Quotes MOVED by Clausen, seconded by Fonnest and motion carried unanimously to purchase the Ford F550 hooklift system and snowplow through the Minnesota Materials Management Division for $25,531. *Letter from Helen and Jon Liss Reqardinq Conditional Use Permit for 345 Pennsvlvania Avenue South MOVED by Clausen, seconded by Fonnest and motion carried unanimously to receive and file the letter from Helen and Jon Liss, dated January 25, 2014, regarding conditional use permit for 345 Pennsylvania Avenue South. *Letter from LifeSpan Client Reqardinq Conditional Use Permit for 345 Pennsvlvania Avenue South. MOVED by Clausen, seconded by Fonnest and motion carried unanimously to receive and file the letter from a LifeSpan client, dated January 22, 2014, regarding conditional use permit for 345 Pennsylvania Avenue South. *Authorization to Siqn Master Aqreement for 2014 Pavement Manaqement Proqram Sanitarv Sewer Repair Proqram MOVED by Clausen, seconded by Fonnest and motion carried unanimously to authorize entering into Master Agreements for the 2014-2015 Sanitary Sewer Repair Program with the following companies: Gene's Water and Sewer, Highview Plumbing and Ouverson Sewer and Water. Call for Public Hearinq - Drainaqe and Utilitv Easement Vacations -Woodlawn Park and Eldridqe 3rd Addition PUD 109 Plats (4824 Triton Drive) - 3/4/14 Council Member Fonnest had questions regarding the process for notifying the neighborhood of the public hearing. Regular Meeting of the City Council February 5, 2014 Page 4 Call for Public Hearinq - Drainaqe and Utilitv Easement Vacations -Woodlawn Park and Eldridqe 3rd Addition PUD 109 Plats (4824 Triton Drive) - 3/4/14 - Continued Member Fonnest introduced the following resolution and moved its adoption: RESOLUTION 14-9 RESOLUTION ESTABLISHING A PUBLIG HEARING ON MARCH 4, 2014 TO CONSIDER VACATION OF A DRAINAGE AND UTILITY EASEMENT AND PLATTED OUTLOT IN THEPLATS OF WOODLAWN PARK AND ELDRIDGE 3RD ADDITION P.U.D. 109 (4824 TRITON DRIVE) The motion for the adoption of the foregoing resolution was seconded by Member Snope and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Council Assignments MOVED by Clausen, seconded by Fonnest and motion carried unanimously to make the following appointments: Council Liaisons Board of Zoning Appeals Fonnest Civil Service Commission Clausen Environmental Commission Fonnest Envision Connection Project Board of Directors Harris Human Rights Commission Snope Human Services Fund Clausen Open Space and Recreation Commission Cfausen Planning Commission Schmidgall Other Assignments Beyond the Yellow Ribbon Campaign Harris, Clausen Golden Valley Business Council Fonnest, Snope Gotden Valley Historical Society Board Member Schmidgall Hennepin County Bottineau Transitway Policy Advisory Committee Snope, Harris Hopkins School District 270 Cities Joint Meetings Harris Hopkins School District 270 Caring Youth Committee Fonnest Joint Water Planning and Governance Task Force Harris Legislative Liaison and Spokesperson Harris, Snope Metro Cities Schmidgall, Delegate Snope, Alternate Northwest Suburbs Cable Communications Commission Clausen Robbinsdale School District 281 Government Advisory Committee Fonnest Regular Meeting of the City Council February 5, 2014 Page 5 *Approval of Additional Meetinqs for Council Reimbursement MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the meetings for Council reimbursement as listed below: Bassett Creek Watershed Management Commission Beyond the Yellow Ribbon Campaign Golden Valley Business Council Golden Valley Historical Society Hennepin County Bottineau Transitway Policy Advisory Committee Hopkins School District 270 Caring Youth Committee Hopkins School District 270 Cities Joint Meetings I-394 Joint Task Force Joint Water Planning and Governance Task Force League of Minnesota Cities (LMC) - Committee Meetings, Legislative Conference and Annual Conference Metro Cities - Annual Meeting, Legislative Adoption Meeting, Regional Briefings, and Committees Minnehaha Creek Watershed District National League of Cities (NLC) - Congressional City Conference in the spring, Congress of Cities in fall and Board Meetings Robbinsdale School District 281 Government Advisory Committee Senior Community Services Board TwinWest Chamber of Commerce - Mayor/Manager Meetings *Authorization to Siqn Aqreement with Hennepin Countv for Purchase of Wildwood Park Plav Structure MOVED by Clausen, seconded by Fonnest and motion carried unanimously to authorize the Mayor and City Manager to sign Contract No: A132333, Agreement for Golden Valley Wildwood Park Play Structure with Hennepin County for the purchase of a new structure. *Desiqnatin� Hennepin Countv as Aqent Responsible for Holdinq Public Hearinq - Multifamily Housinq Developments and Issuance of Revenue Notes - Citv of New Hope for Homeward Bound, Inc. Member Clausen introduced the following resolution and moved its adoption: ' RESOLUTION 14-10 RESOLUTION APPOINTING HENNEPIN COUNTY, MINNESOTA AS AGENT WITH RESPECT TO A PUBLIC HEARING REGARDING HOUSING DEVELOPMENTS AND THE ISSUANCE OF REVENUE OBLIGATIONS FOR THE BENEFIT OF HOMEWARD BOUND, INC. Regular Meeting of the City Council February 5, 2014 Page 6 *Desiqnatinq Hennepin County as Aqent Responsible for Holdinq Public Hearinq - Multifamilv Housinq Developments and Issuance of Revenue Notes - City of New Hope for Homeward Bound, Inc. - Continued The motion for the adoption of the foregoing resolution was seconded by Member Fonnest and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Public Hearinq - Preliminarv Desiqn Plan Approval - PUD 95 -Amendment#2 - 9191 and 9393 Wayzata Boulevard - Twin Cities Automotive d/b/a Golden Valley TCA P, LLC, Applicant Jason Zimmerman, City Planner, presented the staff report and answered questions from the Council. Nguyen Hoang, Baker Associates, Architect and Wayne Pisinski, Applicant, reviewed the plan and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. MOVED by Schmidgall, seconded by Fonnest and motion carried unanimously to approve the Preliminary Plan for Carousel Automobiles PUD No. 95, Amendment #2, subject to the following conditions: 1. The plans prepared by Baker Associates dated January 22, 2014, and submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from the Public Works Department to Mark Grimes, Community Development Director, dated January 6, 2014, shall become a part of this approval. 3. All signage must meet the requirements of the City's Sign Code (Section 4.20). 4. A bicycle rack shall be added to the property. 5. Additional renderings of the site, particularly the display area, shall be provided prior to Final Plan approval. 6. The final design plan shall be reviewed by the City prior to Final Plan approval. 7. The Applicant or Owner must enter into a maintenance agreement for the areas of pervious pavement. 8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Regular Meeting of the City Council February 5, 2014 Page 7 Public Hearinq - Preliminarv Desiqn Plan Approval - PUD 95 - Amendment#2 - 9191 and 9393 Wavzata Boulevard - Twin Cities Automotive d/b/a Golden Vallev TCA P, LLC, Applicant - Continued In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. 7. The PUD plan proposes a significant improvement to the parking lot and drive aisles. 8. The PUD ptan proposes a new and unique use of pervious pavers. Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #114 - 701 Lilac Drive North - Tennant Companv, Applicant Mark Grimes, Community Development Director, presented the staff report and answered questions from the Council. Carlos Hernandez, Landscape Architect and Larry Spears, Tennant Company Corporate Facilities Manager, review the plan and answered questions from the Council. MOVED by Fonnest, seconded by Clausen and motion carried unanimously to approve the Preliminary Plan for Tennant Company PUD No. 114, subject to the following conditions: 1. The plans prepared by LHB dated September 13, 2013, and submitted with the application shall become a part of this approval. 2. The Applicant shall work with the Fire Department to create an agreement regarding the timing and triggers for critical issues, to be submitted at the time of Final Plan application. 3. The Applicant shall work with Public Works to create an agreement regarding the timing and triggers for critical issues, to be submitted at the time of Final Plan application. 4. The Applicant shall produce a Landscaping Plan at the time of Final Plan application. 5. All signage must meet the requirements of the City's Sign Code (Section 4.20). 6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. Regular Meeting of the City Council February 5, 2014 Page 8 Public Hearinq - Preliminarv Desiqn Plan Approval - PUD #114 - 701 Lilac Drive North - Tennant Companv, Applicant In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd. 5(E): 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant Jason Zimmerman, City Planner presented the staff report and answered questions from the Council. Mark Grimes, Community Development Director, Thomas Burt, Allen Barnard, Jeannine Clancy and Jeff Oliver, City Engineer, answered questions from the Council. Mike Whalen, Applicant, Traci Hackmann, representing LifeSpan and Rhonda Suedbeck, reviewed the plan and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Caryl Eschweiler, 420 Pennsylvania Avenue South, reviewed the comprehensive plan which states there should be segregation between commercial and residential traffic, doesn't feel there is segregation for this project, feels the Council should look at larger picture, Pennsylvania and all of little side streets are residential or city streets, they do not have sidewalks, has not heard anyone address the pedestrian traffic, stated there are joggers, walkers and dog walkers even at 10 below, when the weather gets better you see the kids, bicycles, moms with strollers, there is a lot of pedestrian traffic, not a collector street for cars we are a collector for pedestrians, feels the entrance will cause issues with the pedestrians in the area, walkers will have to wait in the street for their opportunity to get past the parking lot entrance, feels a more appropriate entrance would be from the Laurel Avenue side, thinks changing the entrance is only a matter of grading, if on Laurel you can stop safely on the sidewalk and wait for the cars and take your turn, recommend Regular Meeting of the City Council February 5, 2014 Page 9 Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant segregating vehicle and pedestrian traffic, questions about property values would like to see more of landscape plan presentation and would like to see more of what they are planning, expressed concern for the safety of the neighborhood, auto dealerships were asked not to drive down the streets and stated there are continual violations, wants to know who will be watching LifeSpan to make sure they comply with the conditions like staff parking on Pennsylvania, what is the assurance that the City and LifeSpan can give the neighborhood does have recourse because there is no success in getting the car dealerships to stop driving in the residential area; people drive through the stop sign on Laurel and Pennsylvania, my roommate/sister could not attend and she asked that I add her voice to mine, Alison Buckland. Gill Mann, 175 Oregon Avenue South, expressed concern for the safety of children,seniors and others, volunteers with children who have had mental health issues, heart goes out to them and parents, need and deserves service but not in a residential neighborhood, showed pictures of the Shoreview and Burnsville facility and stated there are not homes in the area, there are homes near the Golden Valley proposed facility, 80 feet from residential area, all residential and parks are also in the area, most people don't know about this as residents within 500 feet get notice; there was only give a 10 day notice requirement, stated he was out of town for the Planning meeting, looked at City Code and feels it is an unusual impact and adverse effect on neighborhood; feels there will be an impact on the property values, feels LifeSpan was not real candid about the issues at the facility; stated he did research on the police calls received at the other facilities, stated the information on their website and brochures have information about some of the mental health issues service they provide and it includes severely emotionally disturbed young people which includes abuse and neglect, traumatic experiences; showed a list of police reports and reviewed the complaints, wanted to know where the kids will go if they run from the clinic; the clinic liability, showed a picture of the area sledding hill on the property and feels that no one will bring their children because they may not feel safe there; feels the property values will go down if the facility is there and that no one will buy a house in the area, feels the Council should vote no and ask the applicant to find another facility in the City. Edward Ratner, 115 Oregon Avenue South, asked what the process will be if the Council decides to approve the facility, what recourse does the neighborhood have if things are not the way they planned to be and if we encounter problems that the conditions have not been met, concern for kids out in the neighborhood, noise, evidence the program is not being run appropriately where do residents, it is not clear that this program is licensed in some way that the can complain to a licensing authority and it is not clear how the come back to the landlord or Council to say this property has been leased to an organization that we are now unhappy with how the landlord is supervising the tenant. ' Regular Meeting of the City Council February 5, 2014 Page 10 Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium LLC, Applicant Sue Wheeler, 350 Pennsylvania Avenue South, agrees with previous speakers, a conditional use permit is for the benefit of the community, how many residents and how many children in Golden Valley are being served by this, has worked in school districts and heart goes out to parents but to you have to think about your own family, it is not in betterment to the residents, as far as traffic were told to call the police if the traffic is too heavy, no one moves into a neighborhood to police its own traffic that goes down the street, if passed a driveway from Laurel is the only solution, wanted to know how much square footage is in the building, she thought it is a lot of footage for 85 students and staff, asked about the rest of the site, stated she got hurt by a student and has a disability stated she knows how violent they can be, how out of control they can be, supports the organization does not support the location. Phillip Perl, 115 Maryland Avenue South, stated he lives in the neighborhood very comfortably, has not had any fear living in his neighborhood and thinks it is important to be aware of the good fortune he has had and others who have not had such good fortune, thinks it is the right thing to do to open the facility in the area with open arms, feels a lot of the things that he has been hearing are a little far-fetched, sounds like they are not going to run out into the street, deal drugs, feels it is natural to be a little worried but thinks that our safety is not under threat if this facility comes in, traffic is one concern but not enough to not allow them, feels it would be a moral transgression to say that this facility should not be there. Joyce Ratner, 115 Oregon Avenue South, feels it is the right thing to do but not in a residential neighborhood, had been a school social worker and worked in level 2 and 3 settings, even at Hopkins Junior High School there was a police liaison full time on site; there were numerous calls, their material talks about violent kids but not in a neighborhood. Neil Willardson, 7450 Ridgeway Road, stated it sounds like this is an experiment for residents and the applicant, the difference is that this is in a residential setting, it is much different in a residential setting with a whole new set of risks and liabilities, stated he came thinking there may be a way through how this facility could be approved and one of the items was an entrance from Laurel but now he doesn't support this issue, concerned with what he have heard about the nature of this operation, the lack of a forthcoming response from the applicant about the nature of the activity that will take place and the wide difference between the proposal and marketing materials, when asked about if there were people who left unauthorized and then was told there was none and there was a report that there was a juvenile runaway, concerned that LifeSpan will work with the neighbors, when asked if employees could park in the other lot when the busses were lining up and there was an argument on why that was not a possibility that suggests to me that it is unlikely the applicant will work with the neighbors and feels they will fight us in every turn and feels it doesn't fit the neighborhood. Regular Meeting of the City Council February 5, 2014 Page 11 Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant Jan and Brian Klein, 510 Pennsylvania Avenue South, thanked the Council and staff who they have spoken to on the phone and sent emails, think the concerns started as traffic and turned to the thought of the kids being outside and exposed to the level of the emotionally disturbed kids that are across the street from us or right on the corner, has young children and they wont be at the bus stop for a few years but if this gets approved that is what they are facing and hoped the Council denies the conditional use permit. Justin Perl, 115 Maryland Avenue South, stated he is on the fence on this issue as it is a difficult issue, wanted clarification on inconsistent evidence that he heard on the number of calls received to the other facilities and would like to get the facts on the runaways, asked what the staffing ratio is staff to kids and feels with that information the Council can make an appropriate decision. Pete Moore, 7501 Ridgeway Road, has children and stated he works with at risk kids many of which have been neglected and abused, thinks the work is commendable, doesn't think appropriate in this area, stated he works in a more tight run facility, concern the way things have been minimized when asked about suicides and the suicides attempted on site, kids are liking to have media driven suicide and kill others and themselves and run away, stated he and his family are in the yard a lot but feels that if the facility is approved it will cause his family to move inside the home, wanted to know about a lockdown plan, wanted to know the level of the kids that are coming to the facility and why they can't be served by a school. Adam Hiler, 305 Pennsylvania Avenue South, echoes what other concerns the neigbors have said, concerned for someone running away, feels they are going to run away and even if they don't get very far they can get the 80 feet to his house, thought there would be more done for landscaping plan, feels a line of bushes is not sufficient and if this would pass suggested doing something like a fence on the north side of the building, stated he looks out over property and can look down into the windows of that property, feels that there are going to be a lot of kids and staff on the site, concerned property values will take a hit and that it would not be good for resale. Debbie Mann, 175 Oregon Avenue South, stated she sits on a board for special needs kids and cares that the kids have a place but not in a residential area, has a friend who has emotionally disturbed child and she stated she wouldn't want to be in a residential area as a parent but said she should support the facility but not the location. Kristin Peterson, 330 Pennsylvania Avenue South, agrees with previous speakers, feels the conflict comes because this property is protruding into a residential area, it is a zoning error, talked to the previous planner about it feels it is an error in zoning that needs to be taken care of or we will be back here again when the next applicant comes forward, it is this awkward piece of land that sticks out there and that is why the conflict is happening and feels it does not align with the comprehensive plan. Regular Meeting of the City Council February 5, 2014 Page 12 Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant Jill Smith, 1409 Gettysburg Avenue North, stated she is a resident that works for LifeSpan, stated as a citizen of Golden Valley she wanted to let residents know that she wouldn't have any concerns about this facility being next to my house, no concerns for her personal safety, for the people around the site because of the children served, her children have been in the building she works in and she does not have any safety concerns for her children as they aren't there to hurt other people they are there to get treatment, they are coming to get help and feels it is really important that they have access to that help, stated she understands that this is scary for people who don't know the kids, the organization and is next to their house and understands that is concerning to them, stated she has done this for a long time with this agency and she doesn't have that same level of concern as she feels they have the ability to keep the kids safe and to keep the community safe. Joseph Dixon, 120 Idaho Avenue North, concerned about some of the language he has been hearing about the students, feels it is inflammatory, prejudicial and offensive, have heard a lot of rhetoric but not heard any hard statements on whether any of these students have injured anyone but themselves, asked what the number of incidents are for either intentional or unintentional, asked if that is unusual either high or low for this kind of population of children at any school facility because without a solid reason to actually think that these students are more dangerous to anyone other than themselves, which has been established, and that is why they are there receiving treatment and doesn't want to see a decision based upon emotion and a fear which is not real. Daniel Dixon, 120 Idaho Avenue North, whether or not there is an actual safety risk there is clearly a perception among current residents that this facility is a problem that may reduce their property values, if there is a perception among current residents that this is an issue there will undoubtedly be similar perception among prospective residents so he would like to see more than one quick opinion regarding property values and feels that an in-depth analysis is warranted. The Mayor closed the public hearing. MOVED by Fonnest to direct staff to approve a 60 day extension. Council Member Fonnest withdrew the motion. MOVED by Harris, seconded by Fonnest and motion failed to table consideration of Conditional Use Permit Number 136, direct staff to determine findings and determinations for consideration at the February 18, 2014 City Council meeting, and direct staff to extend the 60 day approval. Council Member Clausen, Schmidgall and Snope voted no. Regular Meeting of the City Council February 5, 2014 Page 13 Public Hearinq - Ordinance #516 -Approval of Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant The following ordinance was MOVED by Schmidgall, seconded by Snope: ORDINANCE NO. 516, 2ND SERIES AN ORDINANCE AMENDING THE CITY CODE Approval of Conditional Use Permit N�mber 136 345 Pennsylvania Avenue South Fundus Praedium, LLC (LifeSpan), Applicant MOVED by Schmidgall, seconded by Snope and motion denied to adopt Ordinance #516, 2nd Series. Upon a roll call vote, the vote was as follows: CLAUSEN - NO FONNEST - NO HARRIS - NO SCHMIDGALL - YES SNOPE - YES MOVED by Harris, seconded by Fonnest and motion carried to direct staff to prepare finding and determinations for denial of Conditional Use Permit Number 136 for consideration at the February 18, 2013 City Council Meeting. Council Member Clausen voted no. Some of the findings based on the discussion of the Council are: not the appropriate location next to residents, unique or unusual situation/circumstances, impact and perception of loss of property values, increase in noise and traffic from buses and vans, increase in police calls, potentially threaten the health, safety, and welfare of the City and its residents and intensity of the proposed use. Purchase of Lions Park Plavqround Equipment Rick Birno, Director of Parks and Recreation, reviewed the Lions Park playground equipment and answered questions from the Council. MOVED by Clausen, seconded by Snope and motion carried unanimously to authorize the purchase and installation of play structure equipment at Lions Park from the neighborhood selected vendor, Flanagan Sales, Inc. for $65,000. Announcements of Meetinqs Some Council Members may attend the Seven Dreams Education Foundation Bird Bash on February 8, 2014 at 6:30 pm at the Plymouth Creek Center. The next Council/Manager meeting will be held on February 11, 2014at 6:30 pm. The City Offices will be closed on February 18, 2014 in observance of President's Day. Regular Meeting of the City Council February 5, 2014 Page 14 Announcements of Meetinqs - Continued Some Council Members may attend the West Metro Home Remodeling Fair on February 23, 2014 from 10:30 am to 3:30 pm at the Eisenhower Community Center, 1001 Highway 7. The Wildwood Park Play Structure Neighborhood Meeting will be held on February 24, 2014 from 6 to 7 pm at the Brookview Community Center. Some Council Members may attend the Golden Valley Business Council on February 27, 2014 from 7:30 to 9 am at the TwinWest Chamber of Commerce, 10700 Old County Rd 15 #170. Robbinsdale School District has various dates to make bowls for the Empty Bowls event scheduled for March 11, 2014 from 4 to 7 pm at the Sandburg Learning Center. The dates to make bowls are as follows: Robbinsdale Middle School, February 8, 2014 from 10 am to noon; February 10 from 6:30 to 8 pm; and February 24 from 6:30 to 8 pm and Plymouth Middle School on February 13 from 6 to 7 pm. The Sacred Harp singing will be held at the Golden Valley Historical Society on March 13, 2014 at 7 pm. Mavor and Council Communications Hennepin County Commissioner Linda Higgins is holding an outreach program on February 11, 3014 from 5:30 to 7 pm at the Golden Valley Davanni's. Mayor Harris stated there was an article in the StarTribune about teen activities and he was contacted by the same reporter and she is doing an article about group homes. There is also going to be an article in the StarTribune about emergency water wells. Council Member Fonnest updated the Council on the Newly Elected Officials Conference conducted by the League of Minnesota Cities he attended. Adjournment MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to adjourn the meeting at 10:45 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant Council/Manager Meeting Minutes December 10, 2013 Present: Mayor Harris and Council Members, Clausen, Pentel, Scanlon and Schmidgall, City Manager Tom Burt, Finance Director Sue Virnig, Communications Manager Cheryl Weiler, Communications Specialist Ben Sandell, Graphic Designer/Web Specialist Lindsey Fabrizio and Administrative Assistant Lisa Wittman. The meeting began at 6:30 pm in the Council Conference Room. Amendments to 2013 General Fund Budget and Transferring Funds from the Building Fund to the Park Improvement Fund Sue Virnig explained that when the 2013 General Fund Budget was approved it included $150,000 in Transfers Out for future salary adjustments. A resolution will need to be approved to amend 2013 General Fund Budget. In March 2013, Council approved transfers from the 2012 General Fund Budget. Originally approved was $150,000 from the General Fund to be transferred to the Building Improvement Fund. Since then, the building improvements were not made and the monies will be used to help fund the new playground equipment at Brookview Park. She stated that Council review of these fund transfers will be on the next regular City Council agenda. Social Media Research and Draft Policy Cheryl Weiler, Ben Sandell and Lindsey Fabrizio gave a PowerPoint presentation regarding social media best practices based on a survey they conducted of 15 municipalities and the League of Minnesota Cities. They discussed the results of the survey they conducted which included: the use and benefits of social media, the social media channels/platforms used, management of social media sites, the number of social media sites, allowing comments, social media policies, data practices compliance, and problems with social media and costs. The Council discussed the proposed draft policy, the timing and the administration of the proposed social media channels/platforms, how to prioritize postings, the potential audience, and how to address comments. After discussion, the consensus of the Council was to review the draft policy at a future City Council meeting and then to start with one Facebook page, managed by the Communications Department. Board/Commission Vacancies Tom Burt provided an updated list of the various board and commission vacancies and a list of applicants available to fill them. The Council consensus was to wait until the newly elected Council Members are in place before they interview applicants for the current board and commission vacancies. The meeting adjourned at 8:10 pm. Lisa Wittman Administrative Assistant Council/Manager Meeting Minutes January 14, 2014 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope City Manager Tom Burt, Finance Director Sue Virnig, Fire Chief Mark Kuhnly, Property Maintenance Inspector Dave Gustafson, Police Chief Stacy Carlson, Crime Analyst/Support Services Supervisor Joanne Paul, Director of Parks and Recreation Rick Birno, Communications Manager Cheryl Weiler, and Administrative Assistant Lisa Wittman. The meeting began at 6:50 pm in the Council Conference Room. Teen Commission Five students from various area schools were in attendance to discuss forming a teen commission. Andrew Urevig, representing the student's proposal, gave a presentation to the Council on their research of other communities' teen commissions, why they would like to form a teen commission and how a teen commission would be a community asset. The Council asked the students questions and discussed the role and focus of the proposed group, the age of the students involved, the interviewing process and staff's role. After discussion, the Council consensus was that they are supportive of implementing a teen group or committee rather than a commission. The Council directed staff to work on writing bylaws for them to review at a future Council/Manager meeting. Burt added that staff would consider tasks, responsibilities, bylaws, and the group's role for the Council to review. Status of J-HAP, Inc. (Jewish Housing and Programming) Supportive Housing Proposal — 9300 and 9310 Golden Valley Road Jennifer Lewin and Heidi Rathman representing J-HAP were in attendance to give the Council some background information about J-HAP's services and to update the Council on the progress of their capital campaign and the idea of using TIF, along with Community Development Block Grant funds and Hennepin County funds, to help fund their proposal. The Council discussed the idea of using TIF, the possibility of changing the existing Highway 55 Renovation and Renewal District in this area to a housing district, the construction time line, other facilities similar to J-HAP's, the age of the population that J- HAP would serve, and J-HAP's programming. After discussion, the Council was supportive of using TIF to helping fund this project. 2013 Human Rights Commission Annual Report and 2014 Work Plan Council Member Snope (former HRC Chair), reviewed some of the work the Commission did in 2013 including working at Second Harvest Heartland and holding a Minnesota Nice movie night about bullying. He discussed the Commission's proposed 2014 work plan which will center around the theme of abuse and includes holding three events: a Martin Luther King Jr. event, participation in the Pride Festival and a September 11 Day of Service event. HRC Commissioner Carla Johnson was also in attendance and added that the first six months of 2013 were focused of developing a framework for the Commission and finding ways to partner with other groups. The Council thanked the Commission for their work. Council/Manager Meeting Minutes January 14, 2014— Page 2 Transition to Hennepin County Dispatch for Police and Fire Services Stacy Carlson and Mark Kuhnly discussed the Hennepin County Board of Commissioners recent approval of two resolutions related to transitioning the City's police and fire dispatch service to the Sheriff's Office dispatch facility. Carlson stated that staff feels it is imperative that the Council approach the County Board and get answers to two questions: 1) Will the Board authorize an early transition if the Sheriff's Office is ready and wanting Golden Valley's transition to occur prior to the opening of the new facility? And 2) will there be a user's fee above and beyond the already anticipated hardware/staff transition costs? The Council discussed several issues related to dispatching including: residents already paying for the new facility, the current dispatch agreement with Edina, the transitioning process, and the fees involved. After discussion the consensus of the Council was that they would talk to the County Board of Commissioners to try and help facilitate the transition. Residential Property Maintenance Code Joanne Paul explained the current Safer Tenant and Renters (STAR) program which is an incentive program to bring rental unit license fees down and to make sure rental units are safe. She stated that staff would like guidance from Council on enhancing or changing the program in order to get more participation. The Council discussed annual fees and staff time involved with the program, if raising the rental unit license fees or structuring the fee schedule differently might provide more incentive, offering the program to all rental properties including single family homes, boarding house issues and property maintenance issues. Dave Gustafson gave a PowerPoint presentation explaining the International Property Maintenance Code. After the presentation, he stated that the goal is to amend the existing City Code to include the adoption of the International Property Maintenance Code. After the presentations and discussion the Council directed staff to bring the proposed amendments, including the addition of the International Property Maintenance Code, to a future Council meeting for consideration. Social Media Research and Draft Policies Cheryl Weiler reminded the Council that at the December 10 Council/Manager meeting staff presented results from their survey of other cities regarding best practices for social media policies and implementation. As requested by the Council, staff is returning for further discussion of the proposals and the draft social media policy. The Council discussed who would have the ability to post items, if comments on posts would be allowed, data practices concerns, open meeting law concerns, and the communication strategy. After discussion, the Council consensus was to move forward with starting a Facebook page. Five Cities Senior Transportation Program Tom Burt explained that the cities involved in the Five Cities Senior Transportation have been evaluating the program and explore different options because the program has seen Council/Manager Meeting Minutes January 14, 2014— Page 3 a decline in riders over the years so the cities involved are recommending disbanding the program. He added that approximately 22 Golden Valley residents were served on a monthly basis in 2013. The Council discussed the funding involved and how to broaden participation in the City's other senior programs. Council Assignments The Council discussed their preferred assignments to various boards, commissions and committees. They directed staff to add a Council Liaison to the Human Rights Commission, the Beyond the Yellow Ribbon Campaign, and the Golden Valley Business Council and to remove the Envision Steering and/or Subcommittees, the I-394 Express Lanes Community Task Force, the Northwest Metro Transit Study Task Force, the I-394 Joint Task Force and the Envision Connection Project Executive Board and add Bottineau Transitway PAC meetings to the list of additional meetings for Council reimbursement. Board/Commission Vacancies Tom Burt provided an updated list of the various board and commission vacancies and a list of applicants available to fill them. The Council consensus was to interview applicants for the current Bassett Creek Watershed Management vacancy before the next regular Council meeting and to wait to interview for the other vacancies in April or May. Future Council/Manager Dates Council Member Snope said he has a conflict on the second Tuesday on the month and would like to consider having the Council/Manager meetings on a different day if possible. The Council discussed various options. Burt said he would discuss it with staff and bring the items back to next month's Council/Manager meeting. Support for League of Women Voters Application for Host Community for Constitution Program Series Marti Micks representing the League of Women Voters was in attendance to seek City support for being a host community for the Minnesota Humanities Center Community for Constitution Program Series. Council was supportive of the idea and suggested Ms. Micks work with the Human Rights Commission. The meeting adjourned at 10:55 pm. Lisa Wittman Administrative Assistant �� Fin n a cc Dtr�rtmtnt 763-593-8013/763-593-8109(fax) .�, - ��,� �.�-, � : ., � x� . -��. Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. B. 1. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. �� j ;� Fin n a, cc )epartm�nt 763-593-8013/763-593-8109(fax) . �. _.:. ° � '��,� ��,�, ° �� _ -� � .�: ..�� ' �� 4 . � Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. B. 2. Approval of Housing and Redevelopment Authority Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the Housing and Redevelopment Authority. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. �.+�+�� 4.1� �,,.. .Frir� � � � � Fir r +�.. �� e Depa tment 763-593-8079/763-593-8098(fax} �µ��.n , x.,��'� ��_�,�.��.-.�; ��+�H�� .x�:� � �� a��.�� Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. C. 1. Multiple Family Rental Property Licenses Prepared By Dave Gustafson, Fire/Property Maintenance Specialist Jill Lund, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the complex name, address and fees of those who have submitted an application for approval for multiple family rental property licenses. CALVARY CENTER APARTMENTS - 7650 Golden Vallev Road Base building fee $ 175 STAR Status Level 4 0 Total License Fee $ 175 COLONIAL APARTMENTS- 5743/5745/5747 Glenwood Avenue Base building fee $ 375 STAR Status Level 2 360 Total License Fee $ 735 COPACABANA APARTMENTS- 1725 Lilac Drive North Base building fee $ 125 STAR Status Level 0 1 470 Total License Fee $ 1,595 CROSSWOOD APARTMENTS - 5601 Glenwood Avenue Base building fee $ 125 STAR Status Level 0 1 050 Total License Fee $ 1,175 DOVER HILLS Complex- 2400 Rhode Island Avenue Base building fee (1 @ $175) $ 175 Base building fee (12 @ $125)$ 1,500 STAR Status Level 1 2 808 Total License Fee $ 4,483 GOLDEN VALLEY RD APARTMENTS - 6200 Golden Vallev Road Base building fee $ 125 STAR Status Level 0 630 Total License Fee $ 755 GOLDEN VALLEY TOWNHOMES - 2108/2120 Dou�las Drive Base building fee $ 250 STAR Status Level 1 72 Total License Fee $ 322 GOLDEN VALLEY TOWNHOMES - 3354/3360 Lilac Drive Base building fee $ 125 STAR Status Level 1 24 Total License Fee $ 149 LAUREL ESTATES APARTMENTS- 5610 Laurel Avenue Base building fee $ 175 STAR Status Level 1 780 Total License Fee $ 955 LAUREL TERRACE APARTMENTS- 250 Turners Crossroad Base building fee $ 175 STAR Status Level 1 1 032 Total License Fee $ 1,207 MALLARD CREEK APARTMENTS- 8300/8400 Golden Valley Road Base building fee $ 350 STAR Status Level 4 0 Total License Fee $ 350 MAYFAIR APARTMENTS- 5307/5311 Circle Down Base building fee $ 250 STAR Status Level 0 720 Total License Fee $ 970 SOUTHWIRTH APARTMENTS- 501 Theodore Wirth Parkway Base building fee $ 175 STAR Status Level 0 1 800 Total License Fee $ 1,975 STONEHAVEN HOMES- 1400/1450/1500/1600 Dou�las Drive Base building fee $ 500 STAR Status Level 4 0 Total License Fee $ 500 TRENTWOOD APARTMENTS- 9110/9140/9200/9210/9240 Golden Valley Road Base building fee $ 625 STAR Status Leve) 0 1 620 Total License Fee $ 2,245 VALLEY CREEK WEST APARTMENTS - 1370 Dou�las Drive Base building fee $ 125 STAR Status Level 2 370 Total License Fee $ 495 VALLEY VIEW APARTMENTS- 6533/6535/6537/6539/6541/6543 Golden Vallev Road Base building fee $ 750 STAR Status Level 4 0 Total License Fee $ 750 VALLEY VtLLAGE APARTMENTS- 600 Lilac Drive North Base building fee $ 750 STAR Status Level 2 1 120 Total License Fee $ 1,870 Recommended Action Motion to authorize the issuance of license as recommended by staff. MINUTES Envision Connection Project Executive Board December 19, 2013 7:30 pm City Hall Council Conference Room Directors Present: Lynn Gitelis, Mike Berger, Jim Heidelberg, Helene Johnson, Dean Penk, Mike Schleif, Blair Tremere Directors Absent: Sharon Glover, Cindy Inselmann, Philip Lund, Wendy Rubinyi, Marshall Tanick Other: Cheryl Weiler (Staff Liaison) 1. Call to Order Chair Gitelis called the meeting to order at 7:35 pm with a quorum. 2. Approval of Agenda Schleif moved the approval of the agenda and Johnson seconded. Motion carried unanimously. 3. Approval of November 21, 2013 Minutes Schleif moved approval of the minutes, Berger seconded, motion carried. 4. Work Plan and Budget 2013 Accomplishments Accomplishments for 2013 were reviewed, discussed, and listed as follows: • Bridge Builder Meetings o Reformatted to quarterly meetings o Efforts to connect with new community groups (Golden Valley Business Council and Golden Valley Live) o Extensive discussions about marketing and outreach o Mn-DOT o Courage Center • Global Golden Valley o Naturalization Ceremony o Presentation on Japan trip by Robbinsdale students • Hall of Fame Ceremony at Golden Valley Days • Solicitation and organization of community groups to set up tables at Golden Valley days (outreach) • Envision booth at Market In The Valley • Ice Cream Social o Increased attendance • Lilac Planting • Valley Volunteer Day • Envision Awards o Market In The Valley o Trees For Tyrol • Promotion of City's Envision Guide to community • Reorganization and formalization of Envision Board o Formal report and recommendations by Board to Council o New Envision Board members o Election of chair and co-chair o New staff liaison o Planning of 2014 budget • Proposal for high school group • Consideration of new ideas (greenway proposal, etc) Gitelis commented that in 2014 it must be clear that the Envision Board is here to connect, not vet ideas, and to be facilitators. Tremere said he has the draft document he and Lund worked on to use the Envision Board as a speaker's bureau to help connect people. He suggested it be added to the 2014 Work Plan. 2014 Work Plan Board members reviewed and tweaked the 2014 work plan and decided to discuss it in January as follows: 1. Promotion of the City's Envision Guide ("Brown Book") 2. Process Development For: a. Budget b. Donations 3. Volunteer Facilitation 4. Bridge Builder a. Training b. Quarterly events c. Minutes-Articles for Newsletter 5. Plan Summit for Budget 2015 6. Support Ongoing and New Initiatives 7. Think Tank Catalyst— local Marketing Advisory Group 8. Communications/Marketing Budget Manaqement Gitelis distributed the following handouts: the 2014 budget, an organization chart of Envision initiatives, and drafts of a budget request form and project request form for discussion. Gitelis urged members to think about potential changes and report back in January. 5. Projects and Council Updates Bridqe Builders Members discussed possible venues for the next Bridge Builders meeting in case the Wirth Park Chalet is not available. They also discussed moving the date to February for better promotion possibilities. VISI Award Penk, Tremere and Berger reviewed Linda Loomis' nomination of Don Brown and recommended approval for an Envision Award. Heidelberg moved approval, Schleif seconded, and motion carried. New Business Gitelis handed out a printout of the City web page for the Envision Connection Project Board, which includes future meeting dates. She asked Weiler to find the City policy for sending materials to members who don't have email access. Gitelis reported on the Purple Heart award ceremony held by Senator Amy Klobuchar at Golden Valley City Hall December 23, 2013. 6. Future Meetings The next meeting will be Thursday, January 16, 2014, 7:30 pm, City Hall Council Conference Room. 7. Adjournment Moved by Johnson and seconded by Tremere. Motion carried unanimously. The meeting adjourned at 9:25 pm. Lynn Gitelis, Chair ATTEST: Cheryl Weiler, Staff Liaison Golden Valley Human Services Fund (GVHSF) Meeting Minutes January 13, 2014 Present: Amy Clements, Hilmer Erickson, Kathryn Frommer, Elissa Heilicher, Alan Ingber, Carolyn Kaehr, Connie Sandler, Peggy Watkins and Andrew Wold. Also present: Jeanne Fackler, Staff Liaison. Not Attending: Craig McDaniels, Toots Vodovoz. Call to Order: Sandler called the meeting to order at 6:45 p.m. Agenda Changes or Additions: Addition to the agenda: Race Timing Company. November 11 minutes: Heilicher moved and Erickson seconded the motion to approve the minutes from November 11. The motion passed unanimously. Run the Valley: T-Shirt Design: Members reviewed the designs from eight people. Carol Pashke's design was chosen with the members asking to add "20th Annual" somewhere in the design. Fackler will contact Pashke with this request and notify the other participants of the design selection. Solicitation for Funding: Members were asked to sign up to contact potential sponsors to verify information before the sponsor letter is sent and then follow-up with the business to answer any questions and ask for the businesses support of the event. The letter should be sent next week. Volunteers: Sandy Werts, the Volunteer Coordinator, will be working with the GVHSF to find volunteers for this event. The sign-up sheet for GVHSF members will be at the February meeting. Marketing/Publicity: Fackler reported that the race information is on active.com, zapevent.com, raceberryjam. com, and the MDRA website. A blast e-mail was sent to last year's participants. Information will also be sent to the SunPost, Channel 12, LIVE events, Golden Valley City newsletter and the Park and Recreation brochure. Posters will be taken to area businesses. Race Timing Company: Fackler has requests from two companies interested in supplying the timing for the event. After discussion, it was decided to contract with Wareham Timing. Fackler will talk to Wareham and finalize the contract. Kid's Fun Run Route:After meeting with Public Safety and Public Works, staff felt starting at the Driving Range parking lot and going towards the Brookview parking lot on Field Drive was the safest route. The route, .2K in length, will be evaluated after the event. Calendar Review: The 2014 Calendar of ineeting dates was given to members. Members approved the dates as listed. April 12th has been set for Run the Valley. The Golf Classic date will be set in March. TCGMC: Sandler reported that The TCGMC has decided it cannot perform on the March 14th date as requested. Members discussed other possible fundraising events: Symphony/musical concert, Taste event, Golden Valley has Talent, Art Exhibition, Hall of Fame luncheon, Gala. Sandler asked members to come to the February meeting with ideas and also of venue possibilities. Other Business: December 3 Council meeting: Sandler attended the December 3 Council meeting. At the meeting, Sandler gave an overview of the 2013 year and presented the 2014 funding recommendations for Council approval. Sandler stated that Council members approved the recommendations and thanked the GVHSF for their hard work and dedication to the commission and their events. Solicitation Letter.�A letter was sent to residents using the water bill addresses. Approximately 6,500 letters were sent. As of today, $9,674 has been received. Discussion centered on the confusion between the letter sent by the GVHSF and the letter sent by the GVCF. Sandler gave the history of the GVCF and how it was decided to pursue our solicitation letter. Roster.• The roster was distributed to members. Fackler asked if there were any corrections to the roster to notify her. Allianz Support:Allianz has sent a letter informing the GVHSF that they will no longer fund organizations that have pass-through funding (organizations that allocate funds to other organizations). The implication could greatly affect the golf classic. Allianz employees will no longer receive Allianz dollars to participate in the golf classic. Fackler is meeting with the golf course to discuss other options for the tournament. Sandler reminded the members that the next meeting is scheduled for Monday, February 10. Adjournment: Erickson moved to adjourn the meeting, Wold seconded the motion. The meeting was adjourned at 7:50 p.m. RespectFully submitted, Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of January 6, 2014 The Golden Valley— Crystal — New Hope Joint Water Commission meeting was called to order at 1:39 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bob Paschke, Director of Public Works, New Hope Bernie Weber, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Jeannine Clancy, Director of Public Works, Golden Valley Bert Tracy, Public Works Utility Manager, Golden Valley Kelley Janes, Utilities Supervisor, Golden Valley Mitch Hoeft, Utilities Engineer, Golden Valley Pat Schutrop, Administrative Assistant, Golden Valley Others Present Steve Nelson, Bolton & Menk, Inc. Minutes of December 4, 2013 Meetinq MOVED by Norris and seconded by McDonald to approve the minutes of the December 4, 2013 meeting as presented. Motion carried. Approve Audit Contract Malloy, Montague, Karnowski, Radosevich & Co., P.A. (MMKR) submitted the contract to prepare the audit report for the year ending December 31, 2013. The estimate for the basic audit fee is $8,800. MOVED by McDonald and seconded by Norris directing Chair Burt to sign the contract with MMKR for the preparation of the audit report for 2013. Motion carried. Review Januarv 9, 2014 Tri-City Council Meetinq Aqenda Bonnie Morey, SEH, has been contracted to moderate the meeting. Tom Burt will first give a presentation to the three city councils to bring them up to date. The presentation will include background information, describe the proposed system improvements and why the JWC is making this proposal. Steve Nelson, Bolton & Menk, went through the presentation he will be giving at the meeting. Joint Water Commission January 6, 2014 Page 2 of 2 Update on Emerqencv Backup Water Supply Proiect Desiqn and Location of Third Well Nelson prepared a technical memorandum that presents 80% costs and assumed components for the final design of an emergency water well supply. In addition to the New Hope well, three wells are proposed split between Crystal and Golden Valley. The location of the wells is yet to be determined due to unknown costs at this point. Critical success factors for the emergency well supply are reliability, maintainability, and simple to operate. When deciding the location of the wells, water quality will be a main consideration. Update on Countv Road 9 Proiect and Approve Contract with Hennepin Countv The quotes for the parts that need to be ordered were received and Crystal will order them mid-week. Crystal staff is also working the Xcel Energy and Minneapolis Park and Recreation Board regarding a pond that has to be constructed. MOVED by Norris and seconded by McDonald to approve the cooperative contract between the Joint Water Commission and Hennepin County for the construction of the County Road 9 project. Motion carried. Update on Crvstal Pump Station Generator Proiect Mathisen reported the pump station generator specifications are about 95% complete. EDI provided draft specs of the engine generators and the transfer switchgear to show progress. Mathisen thinks the generator can be ordered in the next week or two. Update on Crystal Reservoir Backfill Proiect Booster Pump #5 has been removed and the column pipe reinstalled. Waiting on delivery of valve to allow the control of backfeed water from the high service system side to the ground reservoir. Other Business None. Next Meetinq The next meeting is scheduled for Wednesday, February 5, 2014, at 1:30 p.m. Adiournment Chair Burt adjourned the meeting at 2:24 p.m. Thomas D. Burt, Chair ATTEST: Pat Schutrop, Recording Secretary Tri-City Council Meeting Minutes Thursday, January 9, 2014 CALL TO ORDER AND INTRODUCTIONS Pursuant to due call and notice given in the manner prescribed by Section 3.01 of the City Charter, the Tri-City Council meeting convened at 6:31 p.m. on Thursday, January 9, 2014 in the Council Chambers at the City of Golden Valley City Hall, 7800 Golden Valley, Minnesota. Golden Valley Mayor Shep Harris called the meeting to order and opened with introductions. ATTENDANCE Golden Valley Recording Secretary Pat Schutrop recorded the attendance as follows: CRYSTAL COUNCIL: Jim Adams, Mayor Laura Libby, Council Member Julie Deshler, Council Member (absent) Joe Selton, Council Member Mark Hoffmann, Council Member John Budziszewski, Council Member Case Peak, Council Member CRYSTAL STAFF: Anne Norris, City Manager Tom Mathisen, Director of Public Works Charlie Hanson, Finance Director Rand Kloe er, Water Su erintendent NEW HOPE Kathi Hemken, Mayor COUNCIL: John Elder, Council Member Eric Lammle, Council Member Dan Stauner, Council Member And Hoffe, Council Member NEW HOPE STAFF: Kirk McDonald, City Manager Bob Paschke, Director of Public Works Chris Long, City Engineer, Stantec Bernie Weber, Utilities Su ervisor GOLDEN VALLEY Shep Harris, Mayor COUNCIL: Steve Schmidgall, Council Member Joanie Clausen, Council Member Larry Fonnest, Council Member And Sno e, Council Member GOLDEN VALLEY Tom Burt, City Manager STAFF: Jeannine Clancy, Director of Public Works Sue Virnig, Finance Director Bert Tracy, Public Works Maintenance Manager Kelley Janes, Utilities Supervisor Mitch Hoeft, Utilities Engineer Pat Schutro , Recordin Secreta OTHERS: Bonnie Morey, SEH, Inc. Steve Nelson, Bolton & Menk, Inc. Glen Gerads, Director, Water Treatment & Distribution Services, Minneapolis David MacGillivra , S rin sted, Inc. Tri-City Council Meeting Minutes January 9, 2014 Page 2 EMERGENCY WATER SUPPLY PLAN Meeting facilitator, Bonnie Morey, discussed that the purpose of the work session is to provide historical information, technical information, the financing plan for the emergency water supply, and provide direction to staff. Review of Past Studies and Actions Golden Valley City Manager Tom Burt reviewed past studies and actions taken. The JWC cities have been discussing an emergency water supply for a number of years and is now at a point to make a decision whether to move forward with construction of the wells. Water is now purchased from the City of Minneapolis. Risks to the Minneapolis water supply include drought, flooding, tornados, loss of power, spill in the river, supply main failure, etc. In the event the water supply coming from Minneapolis is compromised, the JWC would not have a backup water supply. The treated water supply currently in storage would last about 3 to 4 days. The proposed emergency water supply would not be softened, filtered or fluorinated water, but treated for essential use. Through studies conducted, it was determined the New Hope well would be a good emergency source, but would not produce enough water for the three cities. Along with the New Hope well, the JWC is proposing to drill three new wells. The locations are yet to be determined. The purposes for the proposed emergency water supply is to ensure water to JWC residents under emergency conditions should the Minneapolis supply would be interrupted; provide fire protection, secure residential water supply and sustain business operations during an emergency situation; and is an identified action item in the JWC comprehensive plan. Final Desiqn Presentation Steve Nelson, Bolton & Menk, Inc., presented the update on the final design of the emergency water supply. Three critical factors are necessary for a successful emergency supply: reliability, maintainability, and operator friendly. Two options for the location of three wells was evaluated. Option A is two wells in Crystal and one located in Golden Valley. Option B is two wells in Golden Valley and one well in Crystal. Both options have one of the proposed wells located near either Crystal or Golden Valley reservoir. Water quality, easements, etc. still need to be determined before selection of well locations. The New Hope wellhouse will also need some renovation and upgrading as part of this project. Each well will need a closet for a chlorine feed system. The wells will not have generators, but will have the ability to connect to one. The estimated cost is $3,979,000 for the wells and New Hope wellhouse improvements. The tentative schedule is to adopt resolutions ordering construction of the wells by March 2014, advertise for bids in April 2014, and complete construction by December 31, 2015. Tri-City Council Meeting Minutes January 9, 2014 Page 3 Discussion followed. Council Member Libby asked about time constraints and risk of drawdown of local lakes. Nelson said there will not be much drawdown (less than '/z mile) from the wells. There would be no health impacts because the water will have chlorine added. Once the wells are operational, the water will be tested for a wide range of pollutants before it is useable. The JWC has a water agreement with the City of Minneapolis where water is purchased through them. The JWC is not looking at the wells as a permanent supply, but an emergency supply only and would be used only if Minneapolis water supply had to go offline for emergency reasons. Golden Valley Public Works Director Jeannine Clancy does not recall any time when Minneapolis was not able to provide water since the Water Agreement was established in 1961. It has been confirmed that based on average water use per day for JWC cities, four wells are needed for an emergency water supply, the wells will need to be regularly exercised, and chlorine will be added to the underground storage tanks made of reinforced concrete. Financing Plan Presentation David MacGillivray, Springsted, Inc., discussed the financing plan for the emergency water supply. Golden Valley is in a position to issue the water revenue bond. Contracts will be developed for each city stating language for repayment. The bond amount would be between $4 million and $4.5 million paid over 20 years. The general annual debt service would be $350,000 for all cities. Based on the consumption plan, the cost breakdown would be 30/30/40 (Crystal/New Hope/Golden Valley), which is the same percentage appropriated with Minneapolis for the purchase of water. The average homeowner will pay 17 cents/1,000 gallons. Average use per property per quarter is about 15,000 gallons. Golden Valley Council Member Andy Snope asked if consideration was given to applying for federal funding. Mathisen reported it was looked at last year, but found there was a lot of competition for this type of funding and the JWC's request would not be viewed as a priority. At this point, Morey asked the city councils to take a 15-minute caucus to decide if they want to move forward. Resolution Ordering Construction of Emergencv Water Supplv After the meeting reconvened, each city council reported the following decisions: • New Hope — in favor of ordering construction of the emergency water supply wells and will consider the resolution at its next council meeting. Recommended discussing adding the 17 to 20 cent increase to water bills now to start accumulating funds for the payments. • Crystal — in favor of ordering construction of the emergency water supply wells and will consider the resolution at its next council meeting. • Golden Valley — in favor of ordering construction of the emergency water supply wells and will consider the resolution at its next council meeting. Tri-City Council Meeting Minutes January 9, 2014 Page 4 The three city councils are requested to take action within 30 days on the resolution ordering construction of an emergency water supply and also adopt a resolution agreeing to financing of the project. CRYSTAL PUMP STATION EMERGENCY GENERATOR UPDATE On June 23, 2013, a 36-inch pipe failed at 42"d Avenue, east of Highway 81. The pipe was installed in 1963. The reason for the failure is not conclusive, but Mathisen speculates it was installation failure. In response to the pipe failure and as a precautionary measure, the JWC contracted with Pure-Tech and did some pipe integrity testing of its system using Smartball technology. The results were that no leaks were found; however, this testing did not check the outside of pipes for structural damage. The upcoming construction of the County Road 9 project with Hennepin County includes replacing a portion of the pipe in the construction area. Crystal's reservoir will need to be offline until the pipe is installed. To avoid shutting down the reservoir, the JWC recommended an emergency generator be purchased and installed. The Golden Valley reservoir has a generator that was installed in 1999 when the Golden Valley reservoir was constructed. The cost will be about $500,000 with the usual cost split of 30/30/40 (Crystal/New Hope/Golden Valley). AMENDED 2014-2018 CAPITAL IMPROVEMENT PLAN Golden Valley City Manager Tom Burt asked for comments on the amended 2014-2018 Capital Improvement Plan. He pointed out that some years will have high expenditures because of large projects (i.e., Douglas Drive watermain, etc.). The emergency water supply wells were originally included in the CIP at $450,000 and that cost will be reduced to $350,000. OTHER BUSINESS New Hope Council Member John Elder invited the city councils to attend the first annual Bird Bash fund raiser supporting Robbinsdale area schools on February 8, 2014. ADJOURNMENT Mayor Harris thanked the city councils for their ongoing partnership and the quick response in working to keep the water supply online. The meeting adjourned at 7:50 p.m. Respectfully submitted: Pat Schutrop, Recording Secretary Gl��1 CJ�� :, Public Warks Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. E. 1. Purchase Ford Police Interceptor Utility Vehicle Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Reviewed By Stacy Carlson, Police Chief Summary The proposed 2014-2018 Capital Improvement Program (CIP) includes $30,000 for the purchase of one unmarked police vehicle, equipment and setup (V&E-101, page 44). The unmarked police vehicle scheduled for replacement meets replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI index is a tool utilized to assess all vehicles and equipment scheduled for replacement. Any vehicle/equipment scoring 28 points and above meets the category of"needs immediate consideration." Below is a summary of the rating: Vehicle Year/Make/Model VCI Index 893 Unmarked Vehicle 2005 Ford Crown Victoria Police Interceptor 28 Replacement purchase of the unmarked vehicle will be made under the State of Minnesota Squad Car Contract 37669, Nelson Auto Center, Fergus Falls, MN, for a 2013 Ford Police Interceptor Utility Vehicle. The Minnesota Materials Management Division has awarded the following contract: Contract No. Item Vendor Amount 37669 2014 Ford Police Unmarked Nelson Auto Center $32,986.82 Interceptor All-Wheel Drive SUV TOTAL PURCHASE $32,986.82 Public Works staff has worked with Police staff in selection of the vehicle. Recommended Action Motion to approve purchase of Ford Police Interceptor Utility Vehicle from Nelson Auto Center for the total purchase price of$32,986.82 ci�y o`f Public Works Department 763 593-8030/763-593-3988(fax) n:«��LbWh9. '��r�"3.a�`a^x°�k�,.a' �.tL:.::... E:..Y?.i^.tis.�rw a»-� �Pdn�o-'v"Sh.w-.._. x.:�....��',��i��kp'W��`+fi&�.,.._.. .,..:�s•Wtt'�u4RRllW.��h".� ^.s�'��tW�.� '�� 1�.�.�9'a._a.m2 ... Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. E. 2. Portable Sewer Flow Meters Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Kelley Janes, Utility Maintenance Supervisor Summary The 2014-2018 Capital Improvement Program Water and Sewer includes $40,000 for Inflow and Infiltration Study and Improvements (W&SS-022, page 85). As part of the City's continued Inflow and Infiltration (I/I) reduction plan, Public Works staff has received price quotes for updating current portable sewer flow monitoring meters cell phone communications system, software and licenses. The Public Works Department, Utilities Division, has 12 portable sewer flow monitoring meters installed seasonally, March through November, in the City's municipal sewer system. The portable sewer flow monitoring meters separate the City's sewer system into 12 sewer flow monitoring districts. The upgraded cell phone system is a wireless communication system which transmits sewer flow data into the new software system so that engineering staff can monitor sewer flows. This work was previously being done by a consultant. Sewer flow data is important for the following reasons: 1. Determines accurate locations of inflow. 2. Determines accurate Iocations of infiltration. 3. Provides staff the ability to target capital projects based on this data. Staff solicited quotes from two vendors for updating current portable sewer flow monitoring meters cell phone communications system, software and licenses. Quotes are listed below; Tech Sales, Co $32,175.00 Mulcahy Shaw Water $33,630.00 The Utilities Division is requesting to utilize the Inflow and Infiltration CIP Budget to purchase the cell phone communication system, software and license for the cost of$32,175 plus tax and freight. Recommended Action Motion to approve purchase of updated sewer flow meter cell phone system software and licenses from Tech Sales, Co. in the amount of$32,175. ��y �� : k Park and Recreation Department 763-512-2345!763-512-2344(fax) ,�.�...«:�..�... '�i.�::x.,aaa . ��"a�&.3�......�._��'. P�ti&.`�..'�E`.::•��Sk�tlRNW@! itt"�°arw...�-.,� ....NR�R�YtiFi� .`�',,.»...,:.:�^�� "v'z.��aw�4�7 � �"-�' 4"z Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. E. 3. Purchase Green/Tee Mower Prepared By Greg Spencer, Golf Course Superintendent Rick Birno, Director of Park and Recreation Summary The 2014-2018 Capital Improvement Program GC-003 (page 67) includes$34,000 for the purchase of one green/tee mower. The mower will be equipped with three reel drive for mowing golf course greens and tees at Brookview Golf Course. The mower will replace an existing 2001 Green/Tee Mower. The Minnesota Materials Management Division awarded Contract No. 62398 for this mower to MTI Distributing. The City's cost to purchase the Green/Tee mower is as follows: Contract No. Item Vendor Amount 62398 Golf Course Green/Tee Mower MTI Distributing $27,982.96 MN State Sales Tax $1,923.83 Purchase Price to City $29,906.79 Recommended Action Motion to approve the purchase of one new green/tee mower from MTI Distributing for a total purchase price, including Minnesota sales tax, in the amount of$29, 906.79. �&&'� �� ..�4£.:'i.:: Plannin D e artment � r 763-593-8095/763-593-81 Q9(fax) Executive Summary for Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. F. Authorization to Submit Application for Hennepin County Transit Oriented Development Funds- Golden Valley Road Public Improvement Project Prepared By Jason Zimmerman, City Planner Summary The City would like to apply for Hennepin County Transit Oriented Development (TOD) funds to help improve pedestrian connections and provide access to transit in the Highway 55 West Renewal and Redevelopment Area. The City would like to construct sidewalks on both sides of Golden Valley Road, Decatur Avenue North, and 7th Avenue between Mendelssohn Avenue North and Boone Avenue North. This would allow residents living in the Trentwood Apartments and those potentially moving into new multi-family developments, some of whom will have limited mobility, to more safely access businesses in the area as well as express bus service on Boone Avenue. The funds would help cover the high construction costs of installing sidewalks and street lighting and reduce assessments to adjacent property owners. Additional safety improvements under consideration include realigning and reconstructing the Highway 55 slip ramp. Attachments • Resolution Approving Submittal of an Application for Use of Hennepin County Transit Oriented Development Funds- Golden Valley Road Public Improvement Project (1 page) Recommended Action Motion to adopt Resolution Approving Submittal of an Application for Use of Hennepin County Transit Oriented Development Funds- Golden Valley Road Public Improvement Project. Resolution 14-11 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING SUBMITTAL OF AN APPLICATION FOR USE OF HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT FUNDS GOLDEN VALLEY ROAD PUBLIC IMPROVEMENT PROJECT WHEREAS, the City Council for the City of Golden Valley would like to apply for Hennepin County Transit Oriented Development (TOD) funds to help provide safer connections for pedestrians and better access to transit in the Highway 55 West Renewal and Redevelopment Area; and WHEREAS, the lack of sidewalks in the area presents a barrier to existing and future residents with limited mobility or without motor vehicles and limits access to the nearest transit stop; and WHEREAS, the City would like to build sidewalks and to add lighting on both sides of Golden Valley Road, Decatur Avenue North, and 7th Avenue North from Mendelssohn Avenue North to Boone Avenue North; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, in accordance with Minnesota Statutes 383B.77, subd. 3, supports the Transit Oriented Development loan/grant application submitted to the Hennepin County Housing and Redevelopment Authority on February 28, 2014, by the City of Golden Valley for the Golden Valley Road Public Improvement Project. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �� " Cit Administration/Council Y 763-593-8003/763-593-810�1(fax) � �, , ��!��_t� �� .=:��r� . n , �� . ��:�� :�: t��.�.� � ��.. �{��. Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. G. Appointment of Bassett Creek Watershed Management Commission Alternate Prepared By Thomas Burt, City Manager Summary As per Minnesota State Statutes, the City has advertised for the office of Alternate Commissioner on the Bassett Creek Watershed Management Commission (BCWMC). The City Council conducted interviews with persons who have applied to serve on the BCWMC. After the interviews are conducted the Council makes their appointment. Attachments • Resolution Appointing Jane McDonald Black as Alternate Commissioner to the Bassett Creek Watershed Management Commission (1 page) Recommended Action Resolution Appointing Jane McDonald Black as Alternate Commissioner to the Bassett Creek Watershed Management Commission. Resolution 14-12 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION APPOINTING JANE MCDONALD BLACK AS ALTERNATE COMMISSIONER TO THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION WHEREAS, the City Council of Golden Valley is a member of the Bassett Creek Watershed Management Commission; and WHEREAS, the Bassett Creek Watershed Management Commission has been organized under State of Minnesota Statutes to manage the storm waters of cities whose boundaries fall within the water management area; and WHEREAS, the City of Golden Valley has adopted a Joint Powers Agreement joining the Bassett Creek Watershed Management Commission; and WHEREAS, the City has advertised for an Alternate Commissioner in accordance with M.S. 103B.227; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley appoints Jane McDonald Black as its Alternate Commissioner to the Bassett Creek Watershed Management Commission for a term ending January 31, 2015. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Cl��1 C3� � Public Warks Departnxent 763-593-803U/763-593-3988(fax) .�., ��...;� , ��Y =: �..��. �� ,�..a� � �=�=r� � �. .:��,� �.�. :�� .�...�, ��:. � ��"��; � � t� �� p��:� � � Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. H. Call for Public Hearing to Vacate Alley and Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary A developer has proposed the construction of senior housing and market-rate apartments on the property located at the northwest corner of the intersection of Highways 394 and 100. In order to prepare the land for development, a portion of the existing public alley and utility easements must be vacated. Staff has sent a letter to all private utility companies requesting their review and comment. It is anticipated there will be no objections to the alley and easement vacation from the utility companies. No notice to the Commissioner of Natural Resources is required for this vacation. If City Council approves the call for public hearing, staff will publish and post a notice of public hearing and send letters to all affected property owners consistent with state statute. Attachments � Plat of Globus Golden Valley Addition P.U.D. No. 112, The Three.Nine.Four Apartments (1 page) • Exhibit B - Depiction of Alley to be Vacated (1 page) • Construction Easement Vacation Exhibit (showing utility easement to be vacated) (1 page) • Utility Easement Vacation Exhibit (showing utility easement to be vacated) (1 page) • Resolution Establishing a Public Hearing on March 18, 2014 to Consider Vacation of Portions of Public Alley and Utility Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (2 pages) Recommended Action Motion to adopt Resolution Establishing a Public Hearing on March 18, 2014 to Consider Vacation of Portions of Public Alley and Utility Easements in the Plats of Spring Green South and Registered Land Survey No. 106 at 7 p.m. � � � ,� � w � � � � ?� _ � z o � ��5 / \ � / � `°o � zz �n _ � �3� / \ � /� \� z5� o °4° •-- � N F-� I W l:lp / 09 \ //B / \ �. y Z ��Z LL w N I j�N W W _ _ \ o "wg � i =�� \ / � �Z w° i oZ� _`_ / �Z o I 3°Z / r��s� � '�`. \� Z w w a �z I ?°a� / to� �/ / � o s �o� r- . � \ Z o ° j LLao / � �� \�s$ � . a L'1 °°� / � � ' d' �� i oZ ' moo �� - z ��h�, /�:;./ ��, �\�,�.$.a�f \ Q �'Z a / �� ,-�, �,;`; �.;:-j �� -:��. �, \ / +� \ � r \ F o \ ��'er a�,y1 �ro � ,`_?�'"°` �' �� y$ oc , , � \o��p�,�/ / � � � - � o ,��' / �� _ r \�`�' ` � � a ° �03 / ` .,, ,� -�. � ��'�tr�j�es \� � z . � g m a� o�� ppi� �?ys`�� , � �� x www / /� b� � M W I �`�a�! $\°o. �e ww � �m� , � �-� rM �� ,M � - 1 o �� a o`� / � ` .� ; � �� ':;_ > kg+ ��, $. �'" o� < �05 / \ � ry^b � �e�� =,\�� _ ": � �u o z �"x �o� / \ \ 2O,' =a�` �� °�Z I 3.SS OZetON „�\' 6 ��; I 'J �wz z5 ��, � � � ��`' � �'� ,o ��- ll'66 -�\i , = y _ . �o �z3 0o LLNw / � ��. 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L1J O W � I � I `y_ L1J ' � � � /�.� i.i� ' � � W � �i_ I__j I __ �-♦ O �r. .__ `-' •_• ', `-- W � � W - _S � �-- z � � - �' � w I I ``' 0 0� � ,�, � � �-- ,J M w `Y' I I a H _ :=- �_ O J I� :;� I I • J � e , ,. r �„� � �� \J --s ` _ s h I I , �. - �� . r�- � ,_ W y ��_ i-� ~= I I ._� i � ��L�J � � o� W= I i �� ... � jy z� �� ,�. � J� I > � oNE ._. ¢_ o� o _ �� %' �� a-= s� � � N p � �� !,•� �� c�D t�0 1 � I L1 // �� ` � �� L1J "' ��j " � ��, ,� � / ♦ I � � ♦�/ �� \ � /b� ' � Li� ��. � � �r- � �� / � �o G / ♦ / / - � o, �_� --- � _ � a � �� y / � C / -1 � I I N i C / r__ � C / � � / `� ' I I '1 �Mp'ltlld-�VA-1WS3-0£88T�Aa^a�S\�^^P\0£88TSf11\51�3fONd\�l£TS�iasfl-u�p9b�Ti-ZTOZ�Z01�0 Resolution 14-13 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING A PUBLIC HEARING ON MARCH 18, 2014 TO CONSIDER VACATION OF PORTIONS OF PUBLIC ALLEY AND UTILITY EASEMENTS IN THE PLATS OF SPRING GREEN SOUTH AND REGISTERED LAND SURVEY NO. 106 WHEREAS, the City desires to consider vacation of portions of public alley and utility easements dedicated in the recorded plat of SPRING GREEN SOUTH and REGISTERED LAND SURVEY NO. 106, legally described as follows: All public utility easements dedicated within Lots 5 and 19, Block 2 of SPRING GREEN SOUTH, Hennepin County, Minnesota; and All that part af the ALLEY dedicated by the plat of"SPRING GREEN SOUTH", according to the plat thereof on file and of record in the office of the Hennepin County Registrar of Titles, described as follows: Beginning at the point of intersection of the northerly line of said ALLEY with the northerly extension of the westerfy line of TRACT N, REGISTERED LAND SURVEY NO. 106, files of said Hennepin County Registrar of Titles; thence easterly along said northerly line to the most easterly corner of Lot 19, Block 2, said "SPRING GREEN SOUTH", said most easterly corner also being a point in the southwesterly line of Lot 15 in said Block 2; thence southwesterly perpendicular to said southwesterly line to the centerline of said ALLEY; thence westerly along said centerline to a point of intersection with a line drawn northerly perpendicular to said northerly line which passes through the most westerly corner of �ot 18 in said Block 2; thence southerly along said perpendicular line to the southerly line of said ALLEY; thence westerly along said southerly line to the northwest corner of said TRACT N; thence nartherly along said northerly extension of said westerly line of TRACT N to the point of beginning; and The easement of record lying within Tract N, Registered Land Survey No. 106 reserved in document number 565972, legally described as the easterly ten feet and the northeasterly ten feet of Tract N, Registered Land Survey No. 106, Hennepin County, Minnesota. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley hereby schedules a public hearing on March 18, 2014, at 7 pm to consider vacation of the easements. Shepard M. Harris, Mayor Resolution 14-13 - Continued February 18, 2014 ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. ��y �� Public Works De artment � 763-593-8030/763-593-3988(fax) ��.:' ..�.k.a�iatd, . ;�'�^�*.F�:% ...Pr�s� � ��3...�_a'?�..�. � �a,�s.> . ?r� „.„.,.. ;, ,�, .�.. �°'.�_�+'.� . „w....,.._ . . _ ��,. .....�� z..,... Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. I. Authorize WSB & Associates Inc. Professional Services Agreement and Supplemental Agreement for Final Design Services, CSAH 102 (Douglas Drive) TH 55 to CSAH 70 (Medicine Lake Road) Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Eric Seaburg, EIT, Engineer Summary At the November 16, 2010 meeting, the City Council entered into an agreement with WSB & Associates, Inc. (WSB) for preliminary engineering services for the reconstruction of Douglas Drive (CSAH 102) between TH 55 and Medicine Lake Road (CSAH 70). The preliminary engineering was made possible through a Non-Motorized Transportation Program (NMTP) grant that the City received in 2010. Golden Valley received $1,050,000 in grant funding and allocated $375,000 towards preliminary engineering. The remaining grant funds were designated for early right-of- way acquisition. To date, the Douglas Drive reconstruction project is at a 30% design level. At the November 15, 2011 City Council meeting, Municipal Consent was authorized for the Douglas Drive reconstruction project. The Municipal Consent authorization included approval of the project background, project scope, project partners, cost estimate, design philosophy, and public participation process. The City entered into a cooperative agreement for right-of-way acquisition in November 2013 which obligates the City to complete the design of the project. In turn, construction administration and observation will be the responsibility of the County. Therefore, staff has negotiated an agreement with WSB for final design services. The master agreement and supplement agreement includes a wide variety of services necessary to bring the project from its current state to construction. A list of areas in which WSB wilt be performing work is summarized below: � Project Management � Utility, Rail, Drainage Coordination � Property Acquisition Support � Feasibility Report Preparation � Roadway, Watermain, Sanitary Sewer, Drainage Design � Construction Staging Design � Landscape and Amenities Design � Lighting Design and Coordination WSB's final design proposal has a not-to-exceed value of$825,730 and will be funded by the 2014-2018 Capital Improvement Program (DD-001, page 104). Attachments • Agreement for Professional Services with WSB &Associates, Inc. (16 pages) • Supplemental Agreement for Final Design Services, CSAH 102 (Douglas Drive)TH 55 to CSAH 70 (Medicine Lake Road) (10 pages) • Project Schedule (1 page) Recommended Action Motion to authorize WSB & Associates Inc. Professional Services Agreement and Supplemental Agreement for Final Design Services, CSAH 102 (Douglas Drive) TH 55 to CSAH 70 (Medicine Lake Road) in the amount not to exceed $825,730. wss&AssoeiA�rES,rrrc. PROFESSIOT�TAL SERVICES AGREEMENT This Agreement is made as of the day of ,2014,by and between City of Crolden Valley, Minnesota,hereinatter referred to as Client,and WSB&Associates,]nc.,hereinafter referred to as Engineer,with offices located at 701 Xenia Avenue South,Suite 300,Minneapolis,Minnesota 55416. Va'itnesseth,that the Client and Engineer,for the cons9deration herein narned,agree as follows: SECTICIN i/GEIVERAL CON'TTtAC'1' SECTIOIV 6/EXHTBITS PROVISTOPtS The following initialed E�ibits are attached to and These provisions shall be as set forth in E.chibit A. made a part ofthis Agreement(check all that annlv}: SECTION 2/SCOPE OF WORK ✓ Exhibit A General Contract Provisions The scope of work to be perforrned by Engineer is set ,/ Exhibit B Client Responsibilities 1'oi�th in F..xhibit C. The work and services to be — perforrned hereunder and described in Exhibit C shall ✓ Exhibit C Scope of Work be referred to herein and in the General Contract ✓ F.,xhibit D Compensation Pro�•isions as the Project. ✓ Exbibit E Insurance Schedule SECTION 3/COMPENSATION ✓ Exhibit F Fee Schedule Compensation tu Enginecr f'or services described in this _Exhibit G Specia!Conditions agr�ement shail be as designated in the attached Exhibit D and as hereinafter described. SECTION 7/ACCEPTANCE OF AGREEMENT Alt work and services described in this agreement SECTION 4!WORK SCEIEDULE shatl be perP�rmed by Engineer only after written Tl1e anticipated schedule is set forth in Exhibit C. acceptance of the Client. The undersigned hereby accept the terms and conditions of this agreement and SECTION 5/SPEC[AL CON DI'TIONS Engineer is hereby authorized to perform the ser,�ices Special conditions,if an�,are as set forth in Exhibit C;. described herein. CLI�NT: CITY OF GOLD�iV VALLEY ENGINEER: WSB&ASSOCIATES,INC. ADDRESS: 7800 Golden Valle} Raad ADDRESS: 701 XENIA AVENUE SQUTH Golden Valley,I�tN 55427 SUITE 300 MINNEAP(JLIS,MN 55416 BY; BY: SIGNATURE: _.,,_...�. ....._._ SIGNATURE: .�....__._. TITI.Ii: T1TC.E: BY: BY: SlGN.4TURE: SIGNATiJRE: TITLG: TITLE:�_ ..�.� .�._. Professional Services Agreement PAge ! of t Av.rmnr»nro.cusc�de�s�,u�r�wrraru.�m„�s..�.n,.�.,M�rr.w.m� WSB &ASSOCIATES,INC. EXFIIBIT A GENERAL CONTRACT PROVISIONS � ARTICI.E 1—GENER4l. ARTICLE 4—I,OCATION UF UNDERGROUND These general eontract proi�isions are incorporated in IMPROVEMENTS and become a part of the Agreement between WSB& The Engineer and/or his or her authorized Associates,Inc.(hereinafter referred to as Engineer) subconsultant will conduct the research that in his or and che other pariy to the Agreement(Clieni)for ch� her prot�essional opinion is necessary and wiq prepare pro�ision of'engineering and related services,as set a plan indicating the locations intended for subsurface out in the Agreement to which this letter is attached. penetrations with respect to assumed locations of Either party may be hereinafter referrecl to as party or, underground impro�ernents. Such services by the collecti�ely,parties.The starting date wil!commence Engineer or his or her subconsultant wili be when authorized b} the Client. performed in a manner consistent with the ordinary standard of care. The Client recognizes that the As used herein the term"A�reemenY'means: research may�not identify all underground (t) "1'he agreement for engineering,sur��eying improvements and that the information upon which and planning sen ices; the Engineer relies may contai�errors or may not be (2) These general contract rrovisinns; cc>mpleted. (3} 'I'he�ttaehed exhibits;and (4) Thc supplemcntal agrccment(s),where 7he Client agrees,to the fullest extent permitted by applicable. law,to waive all claims and causes of action against the Engineer and anyone far whorn ihe Engineer may The attached euhibits shall govern over these General be legally liable,for cla:ms by Client or its Contract Provisions and the Supplemeni:�l cantractors of delay or additional compensation Agreement(s),where applicable,shatl go�ern over relating to the identificatian,removal,relocation,or attached exhibits und these general provisions. 'The restoration of utilities,or damages to underground Agreernent constitutes the entire understanding impro��ements resulting from subsurface penetratian between the Engineer and Client. The Agreement locations estiablished by the Engineer. supersedes all prior written or oral understanding and may only be amended,supplemented,modified ar ARTICLE 5—CUNSTRUCTIUN cancelled by a duly executed writter.instrument. OBSF.RVATION If requested by Cfient,Engineer shall visit the project ARTICLE 2—STAIVDARD OF CARE during canstruction to become familiar with the The standard of eare for ail professional engineering progress and yuality of the contraccors'w�rk and to and related services performed or furnished by' determine if the work is proceeding,in general,in Engineer under this Agreement will be the care and accordance with ptans,specifications or other skill ordinaril} used by mcmbers of Engineer's contract documents prepared by Engineer for the profession practicing under similar circumstances at Client. The Client has not retained the Engineer to ihe same time and in the same laca{it�. make decailed inspections or to provide exhaustive or cantinuous project review and observation services. ARTICLE 3—ADDIT[ONAL BER�'tCGS Fngineer does not guarantee the performance of,and tf the Engineer determines that any services it ht�s sh�li ha�e no responsibility for,the acts,errors or been dirceted or requested ta perfarm are beyand che omissions nf any contractar,subcontractor,supplier scope as set forth in the Agreement or that,due to or any other entity furnishing muterials or performing changed canditions ar changes in the method or any work an the project. manner of administration of the Project,the Engineer's effort required to perform its serviees Client acknowledges Engineer will not direct, under this Agreement exceeds the estimate which supervisa or control the work of contractars ar their formed the basis for the�,ngineer's compensation, subcontractors,nor shall Engineer have authority over Engineer shall promptly notify the Client of that fact. ar responsibility for the contractors means,methods, Upon notification,Eng9neer shall be entitled to or procedures of construction.Bngineer's services da additional compensation for same,and an extension not include review or evaluation nf the Client's, af'time f'or completion aFwork absent�ritten contractor's or subcantractor's safet}measures,or objec[ion by Client. jab site safet}. t:xhibit fl—General C:ontract Pruvisions Page l of 4 r'a;*rr�irx�n�susxwwn�v��uou sm�.w�soY�.n��mu:w�Rm.: For Client-obser�•ed projects,the Gnginser shall be [f'rcquested,ac the time of completion or termination entitled to rely upon and accept representations of the of the work,the Engineer may make available to the Client's c>bser��er. If the Client desires mare Gient the Instruments of Service ppon(i}payment of extensive project obser�ation or f'ull-timc project amounts due and owing for work performed and representation,the Ctient shall request such sen�ices expenses inourred to the date and time of termination, be pro�•ided b� the Engineer as an Additional Service. and(ii)fulfillment af the Client's obligations under Engineer and Client shall then enter into a this Agreern$nt. Any use or re-use of such Supplemental Agreement detailing the terms and Tnstruments of Service by the Client or athers without conditions of the requested project observation. written consent,verification or adaptation by the F•.ngineer except for thc specific purpose intended will ARTICLE 6—OPINIUI�IS OF PROBABI,E COST be at the Client's risk and full legal respansibility. Opinions,iFany,of probable cost,construction cost, financial evaivations,feasibilit} studies,economic 'fhe Client will,to the fullest extent permitted b1�law, analyses of alternate solutions and util'rtarian indemnii'y and hold the Engineer harmless from any considerations ofoperations and maintenance wsts claim,liability or cost(including reasonable pro�ided for are made or to be made on the basis af attomeys'fees,and defanse costs)arising or allegedly the E;ngineer's experience and quafifrcations and arising out of any unauthorized reuse or madification represent the Engineer's best judgment as an of these Instruments of Service by the CCient ar any experienced and qualified professional design firm, person or entity that acquires or obtains the reparts, The parties acknoH9ec�ge,however,that the Engineer plans and spc;cifications from or through the Client does not hae•e control a�er the cost of lahar,maferiai, withoui the written autharization of the Engineer. equipment o�•sercices furnished by others or o��er Under no circums".ances shall transfer of Instrurnents market conditions or contrac.or's methods of af Service be deemed a sale by Engineer,and determining their prices,and any evaluation of any� Engineer makes no warranties,either expressed or facilit}•to be canstructed or Acquirad,or work of implied,of inerchantability and fitness for any necessity must be speeulative until completion�f particular purpose, Engineer shall be entitled to construction or acquisition. Accordingly,the com.pensation far any consent,verification or Fngineer does nat guarantee that proposals,bids or adaptation ofthe Instruments of Service for actual costs will not�ar}from opinions,e�aluations extensions of the Project or any other project. ar studies submitted by the Engineer and assumes nU responsibility for the accuracy of opinions af ARTICi..F.S—PAXMF,NTS Probable Construction Costs. If Ctient wishes greater Payment to Engineer sha11 be on a lump sum or assurance as to probable Construction Cost,Client hourly basis as set out in the Agreement. Engineer is shatl employ an indepandent eost estimator as part of entitled to payment of amounts due plus reimbursable its Project responsibilities, expenses. Client wil!pay the balance stated on the inlaiee unless Client notifies Engineer in writing af :4it'PICLE 7—IZEUSE AND DCSPOSI'TION OF any disputed items within 15 days frnm the date of INSTRUMENTS OF SER'1'CCE invoice. In the event of any dispute,Ctient will pay All documents,including reports,drawings, a(I undisputed amounts in the ordinary course,and the caleulatians,specifications,C.4I3D materials. Parties will endea��or to resolve all disputed items. campuiers saftware or hardware or other wark All accounts unpaid after 30 da,ys from the date of product prepared by Engineer pursuant to this original invoice shall be subject to a service charge af Agreement are£:ngineer's lnstruments of Se.•vice and 1-!/2%per month,or the ma�cimum amount Engineer retains all otinership interests in authorized by law,whiehever is less.Engineer shall [nstruments of 5ervice,including copyrights, '1'he be entitled to recover a11 reasonable costs and Instrurnents of Service are not intended ar disbursernents,including reasonabte auorneys fees, represented to be suitable for reuse by the Client or incurred in connection with collccting amounts owed others on extensions of the Projcet or on any athcr by Glient. In addition,�ngineer may,after giving project. Copies oFdocuments that may be relied upon se�en da}s'written notice W Client,suspend services by Client are limited to the printed copies(a)so under this Agreemcnt until it receives fuil payment knov��n as hard copies)that are signed or sealed by for a11 arnounts then due for services,expenses and Engineer, Files in electronic forrnat furnished ta charges. Client are onl; far com�enience vf Client.Any conclusinn ar information c�btained or derived from such electronic files will be at the user's sole risk.If there is a discrepanoy between the electronic files and the hard wpies,the hard copies go�•ern. Engineer makes no representations as to long term compatibility,usability or readabilit� of electronic files. EKhibit A—General Contract Pro�isions Pege 2 of 4 r:urn7�irxorusN�ar,wm•.�t�mi�s�a�:„�nirw�.�nsw,na. ARTICL�9—HAZARDOUS MATERIALS ARTICLE 12—IIYDEMNIFICATION Notwithstanding the Scope of Ser��ices to be provided The Engineer agrees,to the fullest extent permitted pursuant to this Agreement,it is understood and by law,to indemnify and hold the Client harmless agreed that Engineer is not a user,handier,generator, from any dAmage,liability or cost(including operator,treater,stvrer,transporter or disposer af reasonable atiarneys' fees and costs of defense)to the hazardous or toxic substances,polfutants or extent caused by the Engineer's negligent acts,crrors contaminants as any of the foregoing items�re ar omissians in the performanoe of professional defined by Federal,State and/or local law,rules or ser�ices under this Agreement or anyone for whom regulations,now existing or hereafter amended,and the Engineer is legally liable. which may be found or identified an any Projeci which is undertakcn by En�ineer, The Glient agrees to the fullest extent permitted by iaw,to indemnify and hold the Engineer harmless The Client agrees to hald harrniess,indemnifj and fiom any damage,liabitity or wst(including defend Engineer and its officers,subconsultant(s), reasonable attorneys'fees and costs of defense}to the employees and agents from and aga'rnst any and all extent caused by the Cl:ent's negligent aci:v,errors or claims,losses,damages,(iability and costs,ineluding omissions or anyone for whom the Client is legally but not limited to costs of defense,arising out of ar in liabie,and arising from the praject that is the subject any w•ay conneeted with,the presence,discharge, of this Agreement. retease,or escape of hazardous or toxic substances, po(lutants or contaminants of any kind,except that ARTICLE 13--ASSIGNMENT this clause shall not epply to such liability as ma�� Neither Party to this Agreement shall assign its arise out of F,ngincer's sole negligence in the intsrest in this agreement,any proceeds due under the performance of services under this Agreemcnt arising Agreement nor any claims that may arise from from or relating to hazardous or toxic substances, serviccs or payments due under the Agreement pollutants,or contaminan;s specificaliy identified by without the written consent of the other Part�•. Any the Glient and included w�ithin Gngineer's services to assignment in riolation af ihis provision shatl be null be pravided under this Agreement. and void. ARTICI.E 10—TNS1JRAlYCF. ARTICLE 14—CONTROi.L,ING I.AW Engineer has procured general and prafessional This Agreernent is ta be gaverned by the Iaws af the liability insurance. On request,Engineer will furnish fitate of Minnesota. client with a certificate of insurance detailing the precise nature and type oi'insurance,alang with AR'i'ICLE 15—CONFLICT RESOLUTION applicable policy limits. In an effort to resolve any conflicts that arise during the design or construction of the project or following AR'TiCLE 1 l—7'ERMINA"t'lON the completion ot'the project,the Client and Engineer "i'his Agreemeni may be terminated by either party agree that all dispukes between them arising put of or upon thirty days'written notice without cause. In the relating to this Agreement shall be submitted to event of termination,copies of plans,reports, nonbinding mediation as a precondition to any formal specifications,etectronic drawingldata files(CADD), legal proceedings. field data,notes,and other docurnents whether written,printed ar recarded on an}'medium ARTICLE 16—CONFIDENTIALITY whatsaeti�er,finished or unfinished,prepared by the The Engineer agrees to keep confidential and not to Engineer pursuant to this Agreement and pertaining disclose to any person or entaty,other than the to the wark or to the Pmject,(hereinafter Engineer's employees,subconsulkants and the general "Instrumcnts of Service"},shall bc made availablc to contraeior and subcontractors,if appropriAte,any data the Client pursuant to Article 7. A1!pro��isions of this and information furnished to the Engineer and Agreement allocating responsibility ar iiability marked CONFIDENT'IAL by the Client. These between the Client and Engineer shall survive the pro�:�isians shal]not apply to infarmatian in whatever completion of khe services hereunder and/or the form that cames into the public domain,nor shall it termination of this Agreement. restrict the Engineer from giving notices required by law or eampl,ying with an order to pro�ide , information or data when such order is issued by a court,administrative agency or other authority with proper jurisdiction,or if it is reasanably necessary for the Engineer to complete services under the Agreement ar dcfend itself from any suit or claim. Eahibit A—Genaral Contract['rovisions Page 3 of 4 r�,�:nrxr�covos,u,swm�,,v.ur,vounWw..is�n�„�n�s�n,w: ARTICLE 17—pATA PRACTICES COMPLIAIVCE Engineer will have access to data collected or maintained by the Client to the extent neceasary to perform Engineer's obligation under this con�act. Engineer aeknowledges that,pursuant to Minn.Stat. � 13,05,subdivisivn i l,all of'the data created, collected,receired,stored,used,maintainec3 or disseminated by Contract in perfurming the contraet are subject to the requirements of the Minnesata Gotiernment Daka Fractices Act(the Act),titinnesota Statutes chapter 13, �,ngineer is rec�uired to comply with the requirements of the Act as if it were a �overnment entity. En�;ineer acknow}edges that the remedies provided in Minn,Stat.� 13.08 apply to Engineer with respect ta such data. Engineer wil( notiij�the Client of all reyuests for data that Engineer receives. E,ngineer agraes to def'end and indemnify the Client from any claim,liability,or damage that result from Engineer's violat'ron af the Aet ar this section ofthe contract. Upon termination ofthis cantraet,Engineer agrees tv return data tv the Client as requested by ihe Client. 'I'he obtigations of this section of the contract,including the obligation to dctend and indemnifj the Client,shal!sunive the termination afthis Contract and shall cnntinue sc� long as the data exists. Bxhibit A General Contract Pro�isions Page 4 af 4 ru.�Trraea�ua�v.x.vsFxa�nvmw.,wi<su�.�,.as��,�yR„�,.cw�e•h•.a., WSB&ASSOCIATES,INC. EXHIBIT B CGTENT RESPONSIBILITIES The Client's responsibilities related to the services ta be provided by I�ngineer are generally as set out below. These responsibilities can be modified through Supplemental Agreements. In order to permit the Engineer to perform the services reyuired under this Agreement,the Client shall, in proper tirne and sec{uence and where appropriafe ta the Project, at no expense to the Engineer. l. Provide available information as to its requirements for the Praject, inclading eopies af any design and construction standards and compcehensive plans which lhe Client desires En�ineer to fallow or incorporate into its work. 2. Guarantee access to and make all pr�visions fc�r the Engine�r ta enter upon public and private lands to enable tl�e Engineer to perform its work under this Agreement. 3, Provide such legat,accounting and insurance counseling services as rnay be required for this Project. �. Notify the Engineer whenever the Client abserves or otherwise becornes aware of any defect in the Project construction or design. 5. Designate a Client Representative with authority to transrnit and receive instructions and informatiUn, interpret and define the Client's palicies with respect ta services rendered by the Engineer, and authority to make decisions as required for Engineer to complete services required under this Agreement. 6. Act promptly to approve all pay requests, Supplemental Agreernents,or request for informatian by Engineer as set�ut below. 7. Furnish data(and professional interpretatians thereo�prepared by or services performed by others, includ'rng where applicable, but not limited to,previous reports, care borings, su6-surface explorations, hydrographic and hydrogeolagic surveys, la6oratory tests and inspection of samples, materiats and equipment;appropriate professional interpretations af the faregain�;data; environmental assessment and impact statements; praperty, baundary,easement, right-of-way,tapographic and utility surveys; property descriptian;zaning,deed and ather land use restrictians; and other special data. 8. Revicw all reports, sketches,drawings, specifications and other documents prepared and presented by the Bngineer, nbtain advice of legal, accounting and insurance counselors or others as Ciient deems necessary for such examinations and render in writing decisions pertaining thereta. Exhibit B—Client Responsibilitiea Pa$e 1 of 2 r�r�a rsec,x�ncs�a�+�van.,�xnu s��a�.,�.a��,e��ne.a� 9, Pravide the foregaing in a manner sufficiently timely so as not to delay the perforrnance by the Engineer afthe services in accordance with the Contract Docurnents. 10. Engineer shall be entitled to rely on the accuracy and completeness of information ar services furnisl�ed by the Ctient or others ernployed by the Client. Engineer shall endeavar to verify:he infarmation provided and shali promptly notify the Client if the Engineer discovers that any information or services furnished by the Ctient is in error ar is inadequate for its purpase. I 1. Client shatl bear all casts incidental to compliance w�ith the requirements of this article. ExhibitB—ClientResponsibilities Page2of2 ("L67fGRYRCfPCZR:LS46�;.ienVUllqb�t4YUU�lud9omw�hprowmKSxAHikrc W5B&ASSOCIATES,INC. EXHIBIT C SCOPE OF WORK GENERAL SCOPE OF SERVICES C.I PREI,iMiNARY REPnR.T5/STUDTES Subject to further clarification and refinement on a project-by-praject basis,the Engineer shall in proper time and sequence: C.1.i Consult with the City representative to determine the requirements of the project, review available data, attend necessary conferences,and be availabte for genera] cansultation. C.1.2 Advise the City as ta the neeessity of the City's providing or obtaining from others data ar services and assist the City in obtaining such data anc! services. C.1,3 Identify and analyze requirements of governmentai autharities having jurisdiction to approve the design of'the project and participate in consultations with such authorities. C.1.4 Make such prelirninary studies, layouts,or field surveys to verify and supplement existing elevation and topographic informatian and preliminary cost estimates to clearly identify potential construction or financing problems. C,l.5 Assist the City in obtaining required subsurface investigations as required for the preparation af the feasibility repart. C.1.6 Prepare a feasibitity report or preliminary engineering study ofthe project in sufficient detail to indicate the problems involved. The report shall include the desired phased program, if required, and the appropriate alternate solutions. The r�port will also include schematie layouts, sketches, conceptual design criteria with appropriate exhibits to indicate the considerations involved(including applicable requirements of gavernmental autharities having jurisdiction over the project), preliminary estimate of project cost,typieal examples ofproposed assessrr►ents prefiminary identification of right-of way and easernent requirernents, and the Engineer's conclusions and recammendations. G 1,7 Furnish copies of the report documents and review the report with City staff. C.1.8 If reyuired, the Engineer shall present the report to the proper reviewing agencies and to the City Council. 7'he F.ngineer shall attend the public hearing for the project, if necessary. Exhibit C—Sec�pe af Work Page 1 of Sr wsrrrsa ra��oswr�c�mm c,u��m�s:,�r,�s�,;�,�,..,,w�e,�nc-c�v s�m s�a� WSB&ASSOCIATES,ING EXHIBTT C SCOPE OF WORK C.2 FINAL DESIGN Subject to further clarification and refinement on a project-by-project basis,the Engine�r shall, in proper time and sequence: C.2.1 On the basis of the accepted prelirn'tnary design documents and the current opinion of probable cost,prepare contract dacuments cansisting of final drawings and specifications to show and describe the scope,extent,and character of the work to be furnished and performed by Contractor(s}ineluding Advertisement for Bids, Instructions to Bidders,Bid Form, Farm of Agreernent, Performance and Payment Bond Form,General Conditions, Special Conditions,and Technical Specifications. C.2.2 Aravide technical criteria,written descriptions and design data for use in fiting applications for routine permits or obtaining approvals of such governrnental authorities as have jurisdiction to approve the design ofthe project, and assist the City in consultatians wiih appropriate authorities. The Bngincer shall prepare and submit all permit appGcations ta the appropriate agencies. The City shall be responsible for all permit fees. C.2.3 Advise the City of any adjustments to the latest opinion of probable cast caused b}�changes in extent nr dssign requirements of the project and f'urnish a current opinion of prabable cost based on the drawings and specifications. C.2.4 Prepare for review and approval by the City�, its legal counse) and ather advisors cantract agreement forms,general conditions,supplernentary canditions, bid forrns,advertisernent for bid and instructions to bidders, and assist in the preparation of other related documents. CZ.S Attend necessary conferences and be available for general consuttation. C.2.6 Furnish three(3)copies of the above documents and of the drawtngs and specifications and present and review them in person with the City, alang with campleting a plans-in-hand site inspection. Make minor revisions and adjustrnenis as reyuired following review by the City. C.3 BIDDING Subject to further clarification and refinement on a project-by-project basis,the Engineer shall in proper time and sequence: Gxhi bi t C—Scope o;W ork Page 2 oi Sr ux�rrnx i�+�Ntixv.is r uw��wc�tisni+sy.s�a x.n�.n�»�w!h C•fYamrs�Sw 3�apxiJrc WSB&ASSOCIATES,INC. EXHIBIT C SCOPE OF WORK C.3.1 Furnish plans and specifications for agenc}�review and furnish copies to the City for bidding and construction purposes as a part of this Cantract. C.3.2 Tssue addenda as appropriate ta interpret, clarify,or expand the bidding dacuments. C.3.3 Assist the City in obtaining and evaluating bids and awarding contracts for the construction of the project. C.3.4 Consult with and advise the City as to the acceptability ofsubcontractors, suppliers, and ather persoy�s and organizations proposed by the prime contractor(s) (herein calted"Contractor(s)"} for the portions of the work as to which such acceptability is required by the bidding documents. C.3.5 Consult with and advise the City cancerning and determining the acceptability of substitute materials and equipment proposed by Contractor(s)when substitution prior to the award of contracts is allowed by the bidding docutnents. C.3.6 Attend bid apening and prepaze bid tabulation sheets. C.4 CONSTRUCTION ADMINISTRATION Subject to further clarification and refinement on a project-by-project basis,the Engineer sha11: C.4.1 Consult with and advise the City and act as the City's representative as provided in the contract documents,which may not ba modified ta affect Engineer's respansibilities except by written agreement signed by the City and the Engineer. C.�i.2 Conduct pre-construction conference to be attended by the Contractor,City,and others as may be requested by the City. C,4.3 Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualifred design professiona(the pragress and quality of the executed work of the Contractor{s), and to determine if such work is proceeding in accflrdance with the contract docurnents. During such visits and on the basis af the on-site observations,the Engineer will keep the City informed of the progress of the work and wiil endeavor to ident'rfy far the City defects and deficiencies in the work of the Contractor(s}, This agreement does not require the Engineer to evaluate contrac#or's safety methods. It is agreed that safety rnatters are Contractar's responsibitity and that the Engineer shall be respansible only for the acts or omissions af its own emplayees. The Engineer may disapprove work as failing to conform to the contract documents. The Engineer shall not have Cx Itibi I C—Scope of W ork Page 3 ot'Sr v r,rn:�i�m�xY�sni.{w�k.�v.u�vuoi r s�,,wa x�,��,nY«,mewxn c-aoxni n..�s,,a a„� WSB 8z ASSC)CIATES,TNC. EXHIBIT C SCOPE OF WORK control or charge af and shall not be responsible for construction rneans,methads, techniques, sequences or procedures, or for safety precautians and programs in connection with tk�e work. The Engineer shall be abligated, however,ta disclose known dangeraus circumstances to the City. C.4.4 Review sarnples, schedules, shop drawings, the resutt of tests and inspections, and other data which the Contractor is required to submit, but only for the canformance with the design concept of the praject and cflmpliance with the information given in the contract documents, (but such review shall not extend to means>methads, sequences,techniques, or procedures of construction or to safety precautions and prograrrts incidental thereto). The Engineer shall receive and review(for generat content as re�uired by the spacification), maintenance and operating instructians, schedules, guarantees, bonds, and eertificates of inspection which are to be assernbled by the Cr�ntractor in accardance with the contract documents. C.4.5 Issue all instructions of the City to Contractor; issue necessary interpretations and clarifications of the cantract dacuments and in connectian therewith prepare change orders as required for the City's approval and have authority, as the City's representative, to require special inspection or testing of the work. C;.4.6 Review the Contractor's application for payrnent, deterrnine the Funount owing the Contractor and make recammendations to the City regarding the payment thereof. The Engineer's recommendations are based on on-site observations as an experienced and qualified design professional, The recommendations by the Engineer constitute a representation to the City that to the best oftheir knowledge, information and belief,the work has progressed to the point indioated on said application and the quality ofv�°ork is in accordance with the cantract dacuments, subject to the results of any subsequent test called for by the contract documents and any qualifications stated in his recammendations. C.4.7 Conduct, in the presence of the designated represeatative,a site visit to determine if tlae project is substantially camplete and canduct a final site visit ta determine if the work has been completed in accordance with the contract doeuments. Such site visits may include representatives from the City anci/or other involved governmental agencies. If the Contractor has fulfilled all of his obligations,the Engineer shall give written notice to the City and the Contractor that the work is acceptable for final pa}ment. Exhibit C T Scope of W ork Page 4 of Sr v.�rrcrt rer�cunisw�,iao v,u%�u sm,a�,a s.��,,;�,�„ng�c.o.�a m�s�a,o WSB& ASSOCIATES,INC. EXHIBIT C SCOPE OF WORK C.4.8 The Engineer shail not have control or charge of and shall nat be responsible for construction means,methods,techniques, sequences or procedures,or for safety precautions and programs in connection with the wark. The Engineer shaIl be abiigated,however, to disclase known dangeraus eircumstances to the City. C,4.9 The Engineer sha(1 furnish the City with a list detailing final quantities and costs in a letter stating to the best knowledge ofthe Engineer that the work is in compliance with the plans, specifications and change arders. C.5 SCQPE(3F ADDITIONAL SERVICES If authorized in writing by the City, the Engineer shall furnish additional services af the fol(owing type: C.5,1 Providing services of prafessionai subcansultants as required for a particular project. C.5.2 Providing the type of surveying or related engineering services necessary for preparation of permanent and/ar temporary easements,boundary surveys, or plat documents. C.5.3 Review of developer's plats and concept plans. Provide assistanGe to the developer in preparing a plat for improvement prajects. C.5.4 Additional services in connection with the project npt otherwise provided for in this Agreement. Fathibit C—Scape nf Work Page 5 of 5r e.r,rrr•nrsrwm�sasa��;a��r,i�-;an�asm�r..asG�.�tin��v�nc.c�,��s.<,s��,amM WSB & ASS�CIATES, INC. EXHIBIT D CCIMPENSATION D.l The City shall pay the Engineer for Basic Services rendered on the basrs of a negvtiated lurnp surn fee, on an hourly basis, or as a percentage of the construction cost, as mutually agreed to and deemed fair and reasonable for the particular work to be perfarmed. The method of payment will be determined at the start of the project. Engineer's current fee schedule with hourly rates is attached to this oontract as Exhibit F. The rate schedule is for 2014,and will remain in effect for ssrvices rendered through Decem6er 31,2014. The fee schedule will be evaluated on an annual basis by the Engineer and adjusted to account for inflatic�n and other factors. The Engineer will submit a revised fee schedule prior to December 3 l on an annual basis. The faltowing represents the compensation terms: D.t.1 General Engineering Engineer will be compensated far these services based on the hourly rates listed in the fee schedute. Eugineer recUgnizes that it is impartant far the City ta maacimize the abrlity ta assign time during regular office hours to projects or escrow accounts as much as passible, and F...ngineer wil( strive to meet this goal. P,1.2 Projects Campensation for specific studies or the design and construction of City improvements will be determined on a project-by-project basis. The proposed compensation will be detailed within a written letter proposal submitted by the Engineer to the City prior to beginning work, tfthe scope afthe projeci ehanges after it is authorized,the Engincer will discuss it with the City and determine an appr�priate fee modification. Typically,project fees are billed either as lump sum, hourl}'not-to-exeeed, or a�ercentage of the construction cost. D.1.3 Development/Application Review Services related ta development review or review af ather applications,will be completed by the Engineer an an hourly basis as needed. �or items such as traffic studies,environmental reviews,and other more-defined items related to develapment review,the Engineer will establish a scope and fees for ease af tracking against escrow accoant balances. D.1.4 Independent Consultants The cost of services performed by independent consultants or agencies for environmental evaluation, soil testing, laboratory services, or ather services will Exhi6itD•Compensadon Pagelof2 rue:rcr:zexoruararcz�.v,n,,aoi�aW„�war„.;�,np...o.ce,ma.ti«k�rK.�.w..w. be billed ta the City at the Engineer's cost with no markup. D,1.5 Payment for Revisians or Other Work If the City directs that revisions be rnade to the plans and specifications following approval af the plans and speciftcations hy the City or if the City Council directs Engineer to perform other work,the Engineer shall be compensated for the cost of such revisions at the hourly fee. Thc�agineer shall be given additional cornpensatian when additions consist of enlargement or extension of the project. Additional cornpensation will be an the same basis as agreed to for the original plans and specificatians, D.I.6 Receipt af Payment In order to receive payment for services,the Engineer shall submit manthly invoices describing in detail the services performed in accordance with this contract. Separate statements shall be submitted for each project or a detailed breakdown shall be f'urnished showing the distribution of charges to each project. The City shall pay�ngineer upon receipt of each monthly invoice. For hourly and percentage of eanstructian cost contracts,the personnet who worked on the praject shat! be included. Construction services shall inelude daily reports detailing the time for each day that the ind'tvidual was working on the project. Al! invoices will include the City representative wha authorized the wvrk. D.1.7 Expenses Engineer shall be reimbursed for reasonable expenses related ta the scape�f services ofthis cantract and/or individual projects. The Engineer shal! be rcimburscd for the actual cast of the expenses,without markup. Typical expenses include, bat are not limited to,the following: * Permit fees ■ Plan and specification reproduction fees ■ Costs related to the development of project photos The following shall nat be considered reimbursable expenses: • Mileage • Mobile phone usage ■ Computer equipment time ■ Preparation and reproduction of common correspondence ■ Mailing FatltibilD-Compensation Page2of2 r!er�araorm,usc�,v.e,,3nw+mw.�ax.ry�..h�«�:��en-o..ws..�wdM WSB & ASSOCIATES, INC. F.XHiBIT E INSURANCE SCHF.DULE GENERAL LIABILITY Carrier: The Travelers Indemnity Company Type of Insurance: Commercial General Liability Coverage: General Aggregate $2,0OO,OQQ Praducts-Comp/Ops Aggregate $2,U00,000 Persanal&Advertising Injury $1,000,000 Each Occurrence $1,000,000 AUT'OMOBIT,E LIABILITY Carrier: The Travelers Indemnity Company Type of Tnsurance: Hired Autos Non-Owned Autos Caverage: Combined Single Limit $1,0OO,�QO WORKER`S COMPENSATION AND EMPLOYERS' LIABILITY ' Carrier: Travelers Caverage Statutorv Each�ccident $ 1,000,000 Disease-Policy l,imit $ 1,OOO,aaa llisease-Each Employee $ 1,000,000 PRt7FESSiONAL LIABII,ITY(ERRORS AND OMISSIONS) Carrier: XL Specialty Insurance Company Coverage: $5,000,000 each claim/$10,000,Q00 annual aggregate Certificates of Tnsurance will be pravided upon request. Exhibit E Page 1 of t risrmera<x�c>.va.sn.,�V«Ik,v101485�ds:J&rvicnAywmemVa+lLIJw .+t� �■ t�'s� ,��.�� `�� t� �►� .. N C� EXIIIBTT F � Bitting Rat�J'Hour � Principal $147 � rri Associate $138 � �'1 a Senior Project Manager $128�$138�$14? v Project Manager $113�$119�$128 � r- m PrajectEngineer $96�$204{$113�$119�$128 Gracluate Engineer $76�$$2�$87I$92 Sr Landscape Architect/Sr Planner/Sr GIS Specialist $104�$112($11$�$127�$136 Landscape Architect/Planner/GTS Specialist $63 I$70�$78�$83 I$93 I$98 Engineering Specia{ist/Seniar Enviranmental Scientist $86�$93�$98($104�$113 I$122 Engineering Technician/Environmental Scientist $50�$57�$64�$71($77�$82 Construction Observer $85($94�$95�$100�$106 Coring Crew One-Person Crew $155 Twa-Persan Crew $230 Survey Crew (?ne-Person Crew $125 1'wo-Person Crew $155 7hree-Person Crew $175 Underwater Inspection Dive Team $450 Office Technician $40�$62�$72!$81 Cvsts associated with word processing, ref! phones, reproduction of common carrespondence and mailing are incluued in the above hourly rates.Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses i�clude costs associated with plan, specification and report reproduction, permit fee,delivery cast,etc, Rate Schedule is adjusted annually. Each sta#f person is assigned one billing rate that is commensurate with their experience and expertise. Multiple rates illustrate the varying levels of experience within each category. �� Engineering� Planning ■ Environmental . Construction �� wsbeng.com � YrS� ��f`,� Engineering ■ Planning • Environmental ■ Construction 701 Xu�la Avenue South Suita 300 Mlnneapolls,lAN 55416 TQI: 783-541-4800 Fau: 763-541-7700 February 12,2Q14 Ms.Jeannine Clancy,Public VVorks Director City of Golden Valiey 7800 Golden Va1ley Road Golden Valley,MN 55427 Re: Supplemental Agreement for Final Design Services CSAH 102(Douglas Drive)from TH 55 to CSAH 70(Medicine Lake Road) Golden Valley,MN Dear Jeannine, WSB&Associates,Inc. (WSB)is pleased to submit ttus supplemental agreement to provide final design services to the City of Golden Va11ey(in a�reement with Hennepin County)for CSAH 102(Douglas Drive)fram Trunk Highway 55 to CSAH 70(Medicine Lake Road}. The propvsed scope of services presented in this supplemental agreement is 6ased on our understanding of the groject and discussions with you and your staff. Enclosed please fmd exhibits of the layout from the preliminary design process that reflects our understanding of the scope of the improvements. PROJECT UNDERSTANDING From our previous work on the Dauglas Drive corridor(Comdor Study and Preliminary Design), we understand the intended lane widths and configurations,approved control at intersectians,the extent of the necessary public and private utility extensions or relocations,the intended sidewalk and trail locations,and the general approach to landscape and lighting amenities. Many of these details are shown on the attached exhibits,which contain the layout previously approved by both the Golden Valley City Council and.Hennepin County. It is our understanding that the purpose of this contract is to transform the prelirninary design into final plans, specifications and estimates for purposes of bidding and awarding a construction contract.In addition,there are a nwnber of associated tasks,such as utility coordination,public and elected official outreach, support of the property acquisition process,and regional drainage coordination that are necessary in order to progress the project toward implementa.tion. Minneapolis■St.Cl�d Equal Opportunity Employer CSAH 102(Douglas Drive)Final Design Services Supplemental Agreement City of Golden Valley January 30,2014 Pagc 2 PROJECT APPROACH/SCOPE OF SERVICES WSB's project scope and proposed work plan is based on our understanriing of#he project, discussions with City staff,and experience on simiiar projects. The following work tasks are anticipated as part of the study: Task 1 —Project Management PMT Meetings{16 assumed) -WSB will administer and attend monthly meetings with the Project Management Team,assumed to be composed of City and County staff,in order to discuss progress on the project and make decisions regarding upcoming project items related to the final design,public outreach,and utility/agency coordination. WSB will prepaze agendas and minutes for distribution to attendees. Properly Owner Meetings(25 assumed)—WSB staf�'will attend meetings with individual{or smalt groups o fl property owne�s to discuss specifics of the design and any design elements or restoration that may need to occur on or adjacent to the subject properiy. Scheduling and necessity of ineetings will be at the discretion of the City;for purposes of providing an hour and fees estirnate,2S meetings are assuxned. Pubdic Information Meetings(4 assumed)—WSB will plan,attend and prepare materials for 4 public meetings, assumed to be held within the City of Golden Valley. WSB will assist the city in preparing meeting notices,supplying narrativa or graphics to support any mail or electronic notifications. It is assumed that ciry staff will generate the contact/notification list,prepare final materials, and send out or post meeting-related materials. WSB will assist in summarizing any cornmenfs received. Council MeeHngs(2 assumed)—WSB will attend and prepare materials for 2 city council meetings(or cauncil/znanager meetings). WSB will assist the city in preparing or reviewing council memoranda or resolution narratives as necessary. Scheduling and necessity of ineetings will be at the discretian of the City; for purposes of providing an hour and fees estimate, 2 meetings are assumed. Agency Coordinadon—WSB will coordinate with affected agencies beyond the city and county, anticipated to include Bassett Creek Watershed District,Metro Transit,MPCA,MDOH, and Transit for Livable Communities. Coordinatian with the Joint Water Commission, MnDOT/FHWA, and private utilities are not included in this task. Coordination with those entities are included separately within other tasks. Project Communicatiort/Adntinistration—WSB's project manager,Tony Heppelmann,will provide overall camrnunication and coordination of activiries over the duration of the project. For specific type af communication,Tony may be supported by either Anc�rew Plowman or Bret Weiss in this regard. Activities under this task assumes a 16-month design schedule. Typical aetivities include schedule and budget monitoring,rnonthly invoicin�and progress reporking, verbal and written communications,and internal design team management. Task 2—Additional Data Collection CSAH 102(Douglas Drive)Final Design Services Supplemental Agreement City of Golden Valley January 30,2014 Page 3 Tnpographic Survey—Topogaphic survey throughout the corridor has been completed as part of the preliminary design. Hawever,the need for further survey in spec�c areas is anticipated as final design details are developed and resolved. As needed,WSB will provide topographic survey in these areas and supplement the base map previously prepared. All additional survey shall be approved by the city,and WSB will invoice at the hourly rate proposed for only those hours required and approved. Geotechnicall'nvestigation—'The geotechnical investigation that was performed as part of the preliuninary design yielded general inforniation regarding the subsurface soils. That information will be supplemented by additional borings in areas where more detailed information is needed. WSB will again utilize American Engineering and Testing for this investigation. AET will produce a pavernent recommendation using the information from preliminary and final design, and will prepare a report in order to obtain pavement design approval from MnDOT,as well as to provide recommendaxions for utility design. Task 3—Utility Coordination Jo�nt Trench/Underground Plann�ng—Using the utility mapping previously prepared under preliminary design,WSB will communicate with affected private utilities to confum their relocation needs. Early in the design process,WSB will develop a series of roadway/utility crass-sections that will deternune the future locarion of all underground facilities in the corridor, including existing water and sanitary sewer and including proposed JWG water main and storm sewer. WSB will coordinate this facility location with the private utilities,and assist them in developing their faciliry design,potentially including furnishing of base map information or CADD files,consultation on location of above-ground components,and coordination af utility relocation design with final roadway design. The City desires the private utilities to be relocated in 201 S,prior to roadway canstruction, and this task includes coordination of location and schedule with private utilitiea to aocomplish that goal. Stakdng for Pre pro�ect Installation—WSB will fumish staking crews to provide location stakes for private utilities in 2015 that will facilitate utility relocation ahead of the roadway project. Specific items that may need to be staked include finished grade above relveations,pipe crossings,curb lines,tcail or sidewalk lines,signal pole or street light bases,and proposed landscape amenities. An estimated number of crew hours has been provided;the city will have discretion as to the number of responses to staking requests they are willing to provide,and the city will only be invoiced for the number of hours required to provide the assistance. CSAH 102{Douglas Drive)Final Design Services Supplemental Agreement City of Golden Valtey January 30,2014 Page 4 Task 4—Railroad Caordination WSB will continue the already-started raikoad coordination through final design. It is anticipated tbat the two railroads will prepare their own crossing designs,and that WSB will coordinate the general configuration and match points with the roadway design. It is aiso assumed that the railroad facilities will be constructed by the railroad, and that no final design dxawings,construction specificarions or estimates will be included within the Douglas Drive project documents. Typical coordination activities will likely include communications, meetings,sharing of base map or design files,and coordination of pipe crossings or other easement needs, and caordination of railroad facilities in conjunction with roadway construction or staging plans. Task 5—Property Acquisition Support WSB will support the property acquisition process being managed by city staff. WSB will prepare parcel sketches and Iegal descriptions for the 52 parcels identified as partial acquisitions. Title information and Ownership/Encumbrances documentation will be obtained by the city and furnished to WSB prior to preparation of the legal descriptions and e�ibits. WSB will also attend I3 progress meetings,where results of negotiations with properiy owners will be commuxucated,possibly resulting in modifications to cornstruction drawings, specifications and parcel sketches. In addition,WSB staff will be preparad to participate in ongoing communications when necessary to provide clarity on design details and decisions. It is anticipate that each parcel sketch/legal description will include permanent easement(roadway or drainage/utility)and temporary easement. Task 6—Funding Applications Supplemental Layouts of TH SS Intersectian—As a result of coordination of the TH 55 intersection investigation,it was deterniined that multiple layouts of alternatives for improvements will be required(original scope of the investigation anticipated one detailed layout). WSB will prepare up to two additional layouts with sufficient detail as to communicate lane configurations and gemerally understand impacts related to each addidonal alternative. FundingApplication—WSB staffwill prepare and submit a complete application for Transportation Alternative Program grant. The city intends to pursue this grant to provide outside funding for pedestrian and bicycle amenities. This task includes preparing the narrative portions of the grant application,preparing any graphics or figures to supplement the application, and sttbmittal. Taslt 7—Additianal Drainage Coordinatipn Coordinatton with Bassett Creek Watershed Water Quality CapftallmprovementProject-The DeCola ponds drainage area,generally located west of the project area and nnmediately south of the Canadian Pacific Raitroad near the Louisiana Avenue and Jersey Avenue alignments,is in need of a regional drainage solution to eliminate some periodic flooding. The Bassett Creek Watershed will be developing a Capital Improvement Project to address this issue. It is likely that the regional solution may be facilitated by modifications to storm sewers and ponds that will be developed as part of the Douglas Drive improvements. WSB will caordinate Douglas Drive CSAH 102(Douglas Drive)Final Design Services Supplemental Agreement City of Golden Valley January 30,2014 Page S drainage improvements ua the affectad area with the Bassett Creek Watershed project Any increased pipe diameters or pond sizes related to the Douglas Drive project will be incorporated into the eonstruction plans for pouglas Drive as part of the final design process. Complete design of the full improvements of the Bassett Creek Watershed Quality Project area beyond Douglas Drive project limits or right af way is nat part of this project. Douglas Drive Draireage Plan—WSB developed potential drainage treatment alternatives as part of the preliminary design. Most of these altematives required the use of or coordination with private properkies. This task includes identifying the best alternatives in conjunction with city staff and the affected property owners(including coordination with Honcywell),confirming feasibility from a technical and permitting s#a.ndpoint{including coordination with permitting agencies),identifyinglagreeing upon properiy needs and rights,and finalizing preliminary design layouts and details in preparation for fu1a1 design achvities. Task 8—Feasibility Report Preparatian The city intends to assess adjacent properties for these improvements. WSB will prepare a feasibility report that follows the city's approved format and that serves the legal purposes of the assessment process. WSB wilJ be responsible for the overall report and its content,but the city will prepare the assessment rolI and associated exhibits,as well as provide guidance as to standard assessment rates and presentation of the report to the City Council. Task 9—Roadway Design WSB will prepare the final design of tha roadway improvements,including the engineeriing and drawing pre�aration. WSB anticipates 113 sheets for the raadway desi�,including: title sheet, general layout, estimated quantities and tabulations,earthwork calculations, construction notes/standard plates,utiliry tabulations,miscellaneous details,ADA ramp details,typical sections,alignment plan/ta.bulation,removats,construction plan/profile,intersection details, SWPPP,erosion control, and cross sections.WSB will prepare 60%and 90%plans for city and county review, as well as I04%and Fina1 plans for review and signature by city,county and MnDOT. WSB will prepare Roundabout Justifieation Reports(RJR's)for the roundabouts at Douglas Drive&Goldez�Valley Road and Douglas Drive&Sandburg Drive. The RJR's are required as part of the State Aid submittal. WSB will follow standard MnDOT requirements for RJR content. Task IQ—Bassett Creek$o$Culvert Design WSB will prepare the final design of the box culvert extension at the Bassett Creek crossing af Douglas Drive,including the engineering and drawing preparation. WSB anticipates 16 sheets for the box culvert design,including: estimated quan#ities and tabulations,construction notes/standard plates,miscellaneous details and layoudprofile for extensions and wing wall construction. WSB will prepare 60%and 90%plans for city,county and watershed review,as well as 100%and Fina1 plans for review and signature by city,county,Bassett Creek Watershed and MnDOT. CSAH 102(Douglas Drive)Final Design Services Supplemental Agreement City of Golden Val(ey January 30,2014 Page 6 Task 11—Drainage Final Design WSB will prepare the final design of the drainage and storm water treatment improvements, including the engineering and drawing preparation. This task also includes any enhanced pipe or pond capaeity identified for Dauglas Drive as a result of the coordinatian with the Bassett Creek Watershed Capital Improvement Project for the DeCala Ponds area. WSB anticipates 21 sheets for the dra.inage design,including: estimated quantities and tabulations,pond/site grading plans, constcuction notes/standard plates, storm sewer details,and pipe plan/profile.WSB will prepare 60%and 9Q%plans for city,county and watershed review,as well as 100%and Final plans for review and signature by city,county,Bassett Creek Watershed and MnDOT. Task 12—Water Main Design WSB will prepare the final design of the water main improvements,including the engineering and drawing preparation. The scope of water main improvements includes: I}Replacement of the Joint Water Commission 18"and 16"PCCP main between Olympia Street and West Medicine La.ke Road,including replacement of mainline valves on Olympia Street, St. Croix Avenue,and West Medicine Lake Road;2) Construction of a new 8"DIP water main between Golden Valley Road and Olympia Street(bath new alignment and replacement of existing 6-inch main),including a crossing under the existing Bassett Creek box culvert and ail side street vaives and water service connections; and 3)miscellaneous new and replacement water services,valves and hydrants at the direction of the city. 4)The City has been having some issues with the water main south of Golden Valley Road to the TH 55 Frontage Road. WSB will work with City staff to determine the issue and implement the revision into the plan set,if necessary. WSB anticipates 14 sheets for the water main design,including: estimated quantities and tabulations, construction notes/standard city deta,ils,and construction plan/profile. WSB will prepare 60% and 90%plans for city review, as well as 100%and Final plans for review and signature by city, county and MnDOT. Task 13—Sanitary Sewer Lining and Manhole Reconstruction WSB will prepare the final design of the sanitary sewer improvements,including tlte engineering and drawing prepara�ion. The scope of sanitaty sewer improvements is anticipated to be limited to lining of e�sting mains using approved pmducts and methods,as well as re�onstruction of existing manholes to the extent deemed nacessary by the city. WSB does not anticipate perforxnimg any inplace assessment or tetevising of the exisring sanitary sewer faciliries. The city will provide specifc direction as ta the limits and locations of necessary improvements. WSB anticipates showing the locations and limits on the water main plans,and thus no additional sheets for the sanitary sewer design are ne,cessary. WSB will prepare 60'�o and 90%plans for city review,as well a.s 100% and Final plans for review and signature by city,county and MnDOT. Task 14—Construction Stagiug Design WSB will assess up to three alternatives for the staging of the construction, including preparation of e�ibits or diagrams to facilitate the decision-malang process. The discussion and decisions are intended to take place as part of the regular PMT meeting process, and thus no additional meetings are anticipated for the specific purpose of construction staging. Based on the selected CSAH 102(Douglas Drive)Final Design Services Supplemental Agreement City of Golden Valley January 30,2014 Page 7 alternative,WSB will prepare the final design of the construction staging and trai�c control plans,including tbe engineering and drawing preparation. WSB anticipates 16 sheets for the construction staging deszgn, including: estimated quantities and tabulations,detour sheets, staging diagrams and equipment�ocations,and miscellaneous details. WSB will prepare 60% and 90%plans for city and county review,as well as 100%and Final plans for review and signature by city,county and MnDOT. Task 15—Landscape and Amenities Design Based on the preliminary landscape concept,WSB will prepare the final design of the landscape and hardscape amenities,including the engineering,landscape architecture and drawing preparation. As part of this task,WSB will meet with representatives and/or students of the Perpich Center for Arts Education to develop concepts or details that can be incorporated into the landscape or amenities for the corridor. The corridar will need a pernianent irrigation system. WSB will develop an imgation plan and specifications for the corridor to conform with the landscaping plan. WSB anticipates 28 sheets for the landscape and amenities design,including: general plant layout,estimated quantities and tabulations,and construcrion and planting notes/detai�s. WSB will prepare 60%and 90%plans for city and county review, as well as 100% and Final plans for review and signature by city,county and MnDOT. Task 16—Signing and Striping Design WSB will prepare the final design of the permanent traffic control(signing and striping), including the engineering and drawing preparation. WSB anticipates 21 sheets for the signing and striping design,including: estimated quantities and tabulations,construction notes and standard details,and layout sheets. Separate sheets are anticipated for the roundabouts.WSB will prepare 60%and 90%plans for city and counry review,as well as 100%and Final plans for review and signature by city,county and MnDOT. Task 17—Traffic Signal Design WSB will prepare tlie final design of four permanent traffic signal systems and necessary temporary tr�c signals,including the engineering and drawing preparation. The scope of the traffic signal system design includes: 1)Modification of the existing signal at TH 55,likely resulting in new poles and appurtenant improvements on the north side of TH 55;2) New full signal systems at the North Frontage Road and Duluth Street; 3)Partial replacement(likely the two south poles)at West Medicine Laice Road; and 4)Temporary signals to facilitate constructian staging and to control traffic during construction. WSB andcipates 38 sheets for the signal design,including: generallayouts, estimated quantities and tabulations,consiruction notes and details,ADA ramp details,and wiring and phasing diagrams.WSB will prepare 60%and 90%plans for city and cvunty review,as well as 100%and Final plans for review and signature by city,county and MnDOT. Task 1$—Lighting Design anci Coordination WSB will prepare the final design of the lighting system,including the engineering and drawing preparation. WSB anticipates 11 sheets for the lighting design,including: light location layouts, estimated quantities and tabulations,construction notes and details, and wiring diagrams.WSB CSAH i02(Dougias Drive)Final Design Servicos Supplcmcntat Agreement City of Golden Valley January 30,2014 Page 8 will prepare 60%and 90%plans for city and county revi.ew, as well as 100%and Final plans for review and signature by city,counry and MnDOT. Task 19—Project Manuat Preparation and Advertising WSB will prepare the project manual for purposes of advertising and contracting tlie project. The construction contract will utilize standard Hennepin County contracting procedures, as well as city-specific general requ.irements. Anticipated sections include: bidding requirements and bid item list, sarnple contracts and conditions, state and federal provisions,general conditions and special provisions. It is anricipated that MnDOT Standard Specifications,2014 version,will be used as the basis for construction,and tbat all special provisions will modify or supplement the MnDOT Standard Special Provisions. WSB will prepare 90%project manual for city and county review, as well as 100%and Final project manual for review and approval by city,county and MnDOT. WSB will prepare the advertisement for bidding in standard county format,for the county's use in publishing with the legally-required publications. Task 20—Bidding and Award WSB will answer inquiries during the bidding process,including issui.ng addenda as required. Once bids are received, WSB will tabulate and verify the bids,as well prepare a recommendation for award. Additional contracting tasks that follow the award are not anticipated as part of this scope of work. Task 21--Provisional Services This task is provided to cover relatively minor optional services that naay be needed and requested as the project progresses. Before using any of the provisional task hours,a supplemental scope of services,in the form of a letter,will be provided to the City outlining the proposed work and estimating specific hours for the task requested. It is understood that the consuitant will not proceed with work until the scope has been approved and the letter signed by the City's project representative. Provisional tasks may include miscellaneous special studies, design of special items, additional public involvement and/or property awner meetings,and other significant redesign efforts. SCHEDULE WSB will begin work iriamediately upon receiving your Notice to Proceed. We estimate the tasks we have identified abave will be completed on a 16 month schedule,and in accordance with the overall project schedule prepared by the city(attached). Please see the attached detailed final design schedule for timeframes related to each task and interim milestone submittal dates. PROPOSED FEE The attached task estimated cost table shaws groposed haurs and fees proposed to complete the identified scope of work. The proposed fee is based on our 2014 rate schaduled as illustrated on the attached fee schedule. We propase to conduct the work on an hourly basis with a not-to- exceed cost of$825,730. We will review our progress and will not exceed this amount without yaur prior approval. CSAH 102(Dougtas Drive)Final Design Services Supplemental Agreement City of GoIden Valley 7anuary 30,2014 Page 9 This letter represents our understanding of the proposed scope of work. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. We will begin work ixnmediately upon receipt of the signed agreement. If you have any questions concerning the scope of work or fee as discussed herein,please fcel free to contact me at 763-287-7199. We look forward to working with you on this project and other projects in the future and greatly appreciate the opportunity to assist you and your staffin completion of this project. Sincerely, WSB&Associates,Inc. Anthany J.Heppelmann,PE Project Manager/Vice President Attachments ACCEPTED: City of Golden VaIIey,MN By: Thomas D.Burt,City Manager Date: � ...��.��_��.��.� City of Golden Valley,MN Shepazd M. 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I v �o I d I � rOr/ ' ~ I � I ��F N I ti �dl � 0�� t . o � o � o � . � � FrO � � I _ -__+_a_T_—I . �. . _.._t__._ .__ ___ I i r/r/rI' -f---{-.N-1-___l._.___7-..___ ____ _t. I___._.___ .. . .i___ ._--�� o a m tJ � w - o .� e c 3 ; v m on a a a a a w o 3 0 o y y o o _ c o 0 _ z m v o �� r « � � � «. _ 'o 0 0 0 o Y �� w � � � '� � > j �'Q c7 l7 c7 c7 � ` o � .°. n � � F � � j 00 Q d Q Q Q v o o c� o a` �°- a � E Q � `o 3 `� _ _ " Q Q Q Q Q m �' -p V C N W q�' LL � av.� p� ` � ¢ � ¢ � ¢ � o � � Nl a F u°'i � 3 � ¢ o ` o � � o oa 3 � U v a � � o � U � � � �� Public or W ks �cpartmcnt 763-593-8030/763-593-3988(fax) � � ,�. . _ __�. Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. J. Authorize Contract for Professional Services with Prairie Restorations, Inc. for Restoration and Maintenance of Native Plant Communities Prepared By Jeannine Clancy, Director of Public Works Joe Fox, EIT, Water Resources Engineer Summary Staff has requested a proposal from Prairie Restorations, Inc. for professional services related to Restoration and Maintenance of Native Plant Communities adjacent to Golden Valley's designated water quality ponds, wetlands, and portions of Bassett Creek. Twenty-five buffers are maintained under this contract. The Prairie Restorations, Inc. proposal includes performing controlled burning, integrated plant management, and dormant mowing. The company visits each native plant buffer in the City monthly during the growing season and performs maintenance on an as-needed basis. The City has been working with Prairie Restoration, Inc. on the majority of its managed native buffer areas since the spring of 2000. Staff budgeted $35,000 for this program in the 2014-2015 Biennial Budget, Storm Sewer Utility's Native Buffer Zone Maintenance for Ponds (7303.6340). The actual proposed cost received from Prairie Restorations, Inc. is $27,450. Attachments • Location map (1 page) • Contract for the 2014 Golden Valley Restoration and Maintenance of Native Plant Communities (10 pages) Recommended Action Motion to authorize the Contract for Professional Services with Prairie Restorations, Inc. for the 2014 Golden Valley Restoration and Maintenance of Native Plant Communities in the amount of $27,450. e 0 � 0 N N � N � ,G Q G L m � a� O�. �. .. . �.,�. a�o�° , , \ U � r.l�1 v\'I�i: I.� I t L . _ .--- - ------------------------------ -- ---- °--�-• �a t '�` -� � � o;,� - 0 � � � \ °`�, � � ' o�¢ m J � . *@n �[yFuaZ ' . L I 2 a3,�O ? � �� , i . . �'N� - c - � 1i oy � � � .. .. . ' i, U J� .. i °_.. �4 / ..I� �.I I\41 i . .. 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Contract No. 14-11 CONTRACT FOR THE Z014 GOLDEN VALLEY RESTORATION AND MAINTENANCE OF NATlVE PLANT COMMUNITIES THIS AGREEMENT, entered into the day of 20'14, between the City of Golden Valley, a municipal corporation, existing under the laws of the State of Minnesota, hereinafter referred to as the City, party of the First Part, and Prairie Restorations, Inc., a C-Gorporation, under the laws of the State of Minnesota hereinafter, called the Consultant, party of the Second Part. ARTICLE 1. The Consultant, for and in consideration of ane dollar and other good and valuable consideration received including the payment, or payments herein specified, and by the City to be made, hereby covenants and agrees to furnish all materials, all necessary tools and equipment, and to do and perform all the wark and labor necessary for the 2014 Galden Valley Restaration and Maintenance of Native Plant Communities in accordance with the proposal included in Exhibit A. A schedule of work is found in Exhibit B. Should additional work be necessary, the City and Prairie Restora#ions, Inc. agree to the rates found in Exhibit C. The Propasal of the Cansultant, together with this Contract, shall together constitute the Contract Documents, and herein are referred to as the Contract Documents. ARTICLE 2. The Consultant agrees to commence said work and conclude the same in accordance with the Proposal heretofore�led with the City and in accordance with the tirne schedule for commancement and completion of the wark set forth in the Contract Dacuments, time being of the essence af this agreement, and to compiete said work in every respect to the satisfactian and appravat of the City. ARTiCLE 3. In consideration of the covenants and agreements stated above, the City agrees to pay the Consultant the sum stated in the Proposal of said Consultant. Installment payments, if any, on account af wark done and materials furnished by said Cansultant under this Contract and actually in place shall be due and payable on or before ten (10}days after receipt by the Council of the City of: (a) a certificate by the Water Resources Engineer that the work has been fully completed and this Contract fully performed by the Consultant and {b} an opinian of the City's attorney that#he City is then obligated to pay the sum contracted for herein. ARTICLE 4. The Cansultant ag�ees to hold harmless, indemnify and defend the City, their elected officials, officers, agents, and employees against any and all claims, lasses, or damages, including attomeys'fees, arising from, ailegedly arising fram, or related to, the provision of services under this agreement by the Cansultant, its employees, agents or officers. G:IPROJECTS�uHer MainOenance12014 Contract Info(1411}1Prairie Resto 2014 Contract.doc � Contract No. 14-11 CONTRACT FOR TNE 2014 GOLDEN VALLEY REST�RATION AND MAINTENANCE OF NATIVE P1.ANT COMMUNITIES ARTICLE 5. The Cansultant further agrees to make and maintain insurance coverage far the duration of the project in accordance with the following requirements: Workers Compensation Insurance: A. Statutory Compensatian Coverage B. Caverage B— Employers Liability with limits of not less than: $100,000 Badily Injury per Disease per Emplayee $500,000 Bodily Injury per Disease Aggregate �100,a00 Bodily Injury by Accident Automobile Liabilitv Insurance A. Minimum �imits of Liability: $1,500,000—Per Occurrence— Bodily Injury and Property Damage Combined Single Limit B. Coverages: X Owned Automobile, if any X Non-Owned Automobiie X Hired Automobile X City of Golden Valley named as Additional insured Generai Liability Insurance A. Minimum Limits of Liability: $1,500,000—Per Occurrence $3,000,000—Annual Aggregate B. Coverages: X Badily (njury X Property Damage X Personal Injury X Blanket Contractual The Consultant further agrees to furnish certificates of the above insurance to the City naming City as an additianal insured, not later than ten {10) days after execution of this Cantract, and will provide City with written notice ten (10) days prior to canceilatian of the policy or any material change in the coverage provided, or in lieu thereof, the Consultant shall keep such policies in full force and effect throughout the term of the Contract. G1F'ROJECTS18uffer Maintenanea\2014 Contraet Info(1411)1Pralrie Resto 2014 Contractdoc 2 Contract No. 14-11 CONTRACT FOR THE 2014 GO�DEN VALLEY RESTt?RATION AND MAINTENANCE OF NATIVE PLANT Ct�MMUNlTIES ARTICLE 6. It is understood and agreed by the Consultant that the City, through its authorized agents shali be the sole and final judge of the fitness af the work and its acceptability, and no payment shall be made ta the Consultant hereunder until the work shall have been found acceptable by the City through its authorized agents. ARTIGLE 7. It is understaod and agreed by the Consultant that, with respect ta all work, the Consultant wiil keep as complete, exact and accurate an account of the labar and materials used as is possibie, and in submitting the final statement will itemize and allocate the costs of said work. ARTICLE 8. AI! payments ta the Consultant shail be made payable to the order af Prairie Restoration, Inc. and the City does not assume and shall not have any responsibility for the allocation of payments or obligations af the Consultant to third parties. ARTiCLE 9. The City reserves the right to cancel the award of any cantract at any time before the execution of the contract by all parties without any liability against the City. ARTiCLE 11. The City may by written notice terminate the Contract or any portion thereof when it is deemed in the City's best interest to do so or the City is unabfe to adequately fund payment far the Contrac# because of changes in state fiscal policy, regulations or law; or afiter finding that for reasons beyond the Consultant's controf the Consultant is prevented from proceeding with or completing the Contract work within a reasanable period af tirne. Terminatian of the Contract or any portion thereof shall not relieve the Consultant af responsibiiity for the completed wark, nor shall it relieve the Cansultant's Sureties of their obligations for and concerning any just clairns arising out of the work perFormed. G:tPROJECTS16uffer Maintenancel2014 Contract Info(1411)1Pralrfe Resto 2014 Contracldoc $ Contract No. 14-11 CONTRA,CT FOR THE 2014 GOLDEN VALLEY RESTORATION AND MAINTENANCE OF NATIVE P�ANT COMMUNITIES IN WITNESS HEREOF, both parties hereto have caused this Contract ta be signed by their duly authorized officers. THE CITY OF G(�LDEN VALLEY BY Thomas D. Burt, City Manager PRAIRIE RESTORATIONS, INC. BY ITS G:IPROJECTS18uffer Mai�tenance12014 Contrect I�o(1411)1Prairie Resto 2014 Contract.doc 4 Exhibit A Prairie Restoration Management Strategies Native landscape management techniques can be divided into five different categories; monitoring, controlled burning, dormant mows, Integrated Plant Managemen#(IPM), and woody vegetation control. Each of these techniques plays a key role in the development and success of a native landscape. Below is a description of each tool and the reasons they are used. Effective management of a restored area is achieved thraugh a variety of management practices. A complete understanding of the various plants' life cycles and grawth characteristics is necessary for the proper management decisions ta be made. Prairie Restaration's land managers use their experience and knowledge to make these decisions for the betterment and health of the fandscapes they care fflr. Monitoring Monitoring is checking the progress of the planting regularly. The goal is to see what weeds may be caming in that need to be addressed, but also to see how the native plants are grpwing. Monitoring is perhaps the most important technique land managers use. It allows the manager to make the determination of what ather techniquss will best bene�t the planting. Na#ive plantings change, not only from year to year, but fram week to week and manth to month. Therefore, it is important to make regular trips thraugh the planting. it is also important to monitor the entire planting, as microenvironments faund thraughaut will grow different species of native plants and weeds. Monitoring is something that can, and shauld, be done by the City, as well as by the land manager. Prairie Restoration wiA provide information in the form of a basic�eld guide, if needed. Controlled Burns Prairies are fire-dependent communities, making controlled burning a very important management toal. Historically, prairie�res would burn periodically. Today, Prairie Restaration's experienced bum crews seek to replicate the process using proper taols and techniques. Burning is typically dane every three to four years, beginning once adequate fuel is present. Each site is unique, and the land manager will discuss with yau when and why a burn woulc! be a good option. Timing and intensity of burns are very important for cantrolling various weedy species and promoting the native ones. Spring burns tend to favor the grass species, while fall burns may enhance the flower component. The majority af burns are conducted in the spring, usuaily during the months of Apri! and May, though some may occur iater, depending on the needs af the site. Benefits af G:IPROJECTS16ufFer Malntenancel2014 ConVact Into(14-11)1Preirie Scope Ex1Wt A.docx A-� spring burns include: the alleviatian of the accumulation of biomass, a reduction in exatic cool season species, control of woady plants, and the stimulation of earlier growth of native warm season species. Fall burns are also very effective in accamplishing many af these goals. They normally accur in October and November. (3ne negative to fall burning is the foss af winter cover for wildlife species. Fall burns may also be harder to schedule due ta wet Minnesota fall weather conditions. Burns should only be conducted by trained crews. Many of the controlled burns conducted today are on a much smaller scale, and in a suburban setting. This creates many challenges far the crews. Smoke is typically the biggest concern. Burns must be conducted with proper wind conditions so smoke daes not blow anto busy roadways, or towards buildings. The presence of trees and shrubs in or near the pianting must also be taken into accaunt. Before conducting a controlled burn, praper permits must be obtained from the Department of Natural Resources and locaf autharities. Neighboring residents and businesses will also be natifiied. Dormant Mows Dormant mows are an alternative to fire, and are frequently done in years when a contralled burn is not scheduled. Dormant mows are conducted when the prairie plants are dormant (not actively growing), as the name suggests. They occur in early spring or late fall, and benefit the prairie by dispersing grass and flower seed and speeding up the breakdown of biornass. Dormant mows also give the prairis a clean look to start ar end #he season. One consideration when scheduling a dormant mow is soil moisture. Any soil disturbance wil! promote the growth of weeds, sa maws shauld only be done when the ground is firm enough far the equipment being used. Larger sites are mowed with a tractor and flail mawer. Smaller sites may be mowed using weed-whips. Integrated Plant Management(IPM) Integrated Piant Management(IPM) is a combination of many hands-on management techniques used during the growing season. The goal of!PM is to remave unwanted species from the prairie. The method of control varies by species and density of the weeds. If desired, Prairie Restorations' trained land management crews will visit the site periodically during the growing season to conduct various IPM tasks, as needed on a site-by-site basis. G:4PRpJEGT51Buffer Malntenance12014 Contract Infa(1411)tF�relrie Scope Exlb(t A.doCx p1-2 Chemical Cantrol • Spo#Spraying For perennial weedy species, spot spraying is the primary method of controi. Selective spot spraying targets individual plants using backpack sprayers. Because of the accuracy, it is possible to kill weeds intermixed with prairie plants without harming the native farbs and grasses. Chemicals used for spot spraying are °species spec�c," meaning different chemicals are used for the control of different weedy species. In order to minimize negative impact on a site, the minimum effective rate vf the chemicals is used. Weather conditians are always taken into accaunt befare applying chemicals to a site. It is not only rain that causes concerr�. Heat may cause some chemicals to become iess effective as the plants shut dawn ta preserve energy. Prairie Restorations inc.'s crew members are certified pesticide applicatars and have been taught the proper techniques far handling and applying the chemicals used. !t is not recommended that the hameawner apply chemicals to the site. • Wicking Wicking is another way to apply chemical. Using spvnge-like devices, crew members are able to wipe chemicals anto individual or small colonies of weeds. This may be done using small hand-wicks, or larger"hockey-stick-wicks." Wicking is very precise, but may take more time than spat spraying. • Timed Oversprays Timed oversprays are necessary when a large area of the planting contains unwanted perennial plants, The timing is critical. Typically, oversprays are conducted in the ear(y spring or late fall, when native, warm-season plants are dormant. Luckily, many weedy species, such as reed canary grass, are cooi- season plants. This means they became active earlier in the spring and remain active later in the fall. Mast often, the timed oversprays are conducted using a truck or a tractor with a mounted boom sprayer. If the area is small enough, or there is not adequate vehicle access, it may be done with backpack sprayers. Gfyphosate is the preferred chemical, as it is non-selective and good at cantrolling most broad(eaf and grass species. In the spring fallo+n+ing an overspray, areas that were sprayed become obviaus until #he native species start filiing them in. Mechanical Cantrol • Spot Mowing Spot mowing is typically done with weed-whips. Crew members cut down individual plants, or smailer colonies. While chemicals will kill annual and biennial G:IPROJECTStBuffer Malntenance\2Q74 Gontract Infv(14-11)1Pralrie Scope Exlblt A.docu Jd►-3 weeds, spat mawing is often the preferred tool. Unlike perenniai weeds, in which each p{ant will grow and flower year after year, annuals and biennials only have a one or twa year growing cycle. They flower, produce seed, and die. The weeds persist by producing large amounts of seed that germinate and flower quickly, thereby producing more seed. Due to this growth pattern, mowing at, or just prior to, the flowering stage is an effective methad of control by stopping the seed productian. Spot mowing may also be used to stop perennials from spreading seed. Hawever, spot mowing is not enough to kill perennia!weedy species. It wifl delay the spread, but eventually another control method, such as spot spraying or controlled burning, will be required. • Complete S�te Maws Camplete site mows are most often done an nerwly seeded projects. In the first growing season, three to four cnmplete mows may be necessary. The main - purpose of a complete site mowing is to prevent weeds from producing a closed canapy and blocking out the light fram the native seedfings. Plants are usually allowed to graw to 12-18" in height before being mowed. Flail mowers are used because they can be easily adjusted to different mowing heights. Typically, a height af 6-8" is desired. if the vegetation is cut toa short, it exposes tha yaung prairie plants to extreme heat and drying conditions and may inhibit grawth. • Hand weeding and chopping Hand weeding and chapping will be comp(eted by Prairis Restorations when needed. G:1F'ROJECTSlF3ui(er Maintenancel2014 Corttract Info(1411}�Prairie Soope E�dblt A.docx 1�-4 Exhibit B Golden Valley Parks Maintenance 20'14 Spring Spring Dormant Park Burn Mow IPM Total Adeline Trail 400A0 400.00 Bassett Creek 750.00 750.00 Boone Ave. 35Q.00 750.00 1,100.00 Briarwood Creek 950.00 950.00 Broakview Ponds 625.00 1,900.OQ 2,525.OQ General Milis Nature Preserve 575.00 3,150.00 3,725.00 Golden Meadaws 350.Q0 350A0 Golden Rid e 350.00 350.00 Ham shire Pond 400.OQ 800.00 1,200.00 Goiden Hilis 425.00 850.00 1,275.00 Medle Park No cost 1,200.00 1,200.00 Minna ua Pand 9 75.00 30�.00 475.00 Minnaqua Nature Area 375.OQ 950.00 1,325.00 Narth T rol Park 950.Q0 950.00 Regent and Westbend Rd. Buffers 300.00 1,250A0 1,550.00 Sandbur Pond 300.00 750.00 �,050.00 Scott Ave. Pond 325.00 850.00 1,175.00 Scha er Park 450.00 1,250.00 1,700A0 S. T rol Hilis 600.00 450.00 1,050.00 Swesny Branch Stabilization 700.00 950.00 1,650.00 Tritan &Perry Pond 650.00 650.00 Winnetka Creek 500.00 500.00 Xenia Pond 600.00 950.00 1,550.00 Total 27,450.00 G:iPROJECTSIBuffer Mafntenance12014 CoMract info(1411)lExhibits B&G.doc Exhibit C 2U14 PRAIRIE I��IANAGEMENT BILLING RATES Labor Casts: $68/hr. (including pro-rated travel time} Travel Milea�e: (Travel mileage one way only) $0.60/mile-light duty trucks $0.85/mile-trucks/trailer/w/equip. Epuipment Costs: $15/hr. Sma11 power equipment use $401hr. Large tractvr/mower use $40/hr.ATV use Material Costs• H�erbicides: Garlon 3AOR - $1.1 Q/oz Garlon 4�?- $1.25/oz Rodeo�- $0.55/oz Roundup�- $0.55/oz Transline�- $2.'75/oz Vanquish�- $1.05/oz G:iPROJECTSIBuffer Maintenance12014 Contract info(1411)SExhiblts B 8�C.doc Ar 6 i� V V� "',"'' ✓ Public Works De artment � 763-593-8030/763-593-39$8(fax) ,.F��x::-�a��.�:��" :;� .� ..� .... rR�_ ��. _ � . ."��.��:�.°�s�� ; Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. K. Move Minnesota Prepared By Jeannine Clancy, Director of Public Works Summary As outlined on its website (www.MoveMN.or�), MoveMN is dedicated to starting to erase Minnesota's transportation deficit by requiring that current funding levels be more transparent and securing a comprehensive transportation funding package during the 2014 legislative session. At current funding levels, Minnesota will not be able to maintain the existing transportation infrastructure, or fund critical improvements or expansions. This funding is intended to support all multimodal transportation including highways and roads, replace deficient bridges, build regional transit systems and expand access to safe and convenient bicycling and walking options. The resolution was reviewed at the Council/Manager meeting on February 11 and staff was directed to place the resolution on the Council agenda for consideration. Attachments • Resolution for Support of the Move MN Campaign (1 page) Recommended Action Motion to adopt Resolution for Support of the Move MN Campaign. Resolution 14-14 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION FOR SUPPORT OF THE MOVE MN CAMPAIGN WHEREAS, the City of Golden Valley supports efforts for a new state-wide comprehensive transportation funding package to address Minnesota's $50 billion transportation deficit; and WHEREAS, the City of Golden Valley agrees that transportation investments provide benefits beyond new infrastructure, but also create jobs, build economic competitiveness, and improve the quality of life for all Minnesotans by enabling the state to properly maintain and improve transportation assets that expand access and opportunity for all; and WHEREAS, the City of Golden Valley affirms that to be effective, the new state-wide transportation funding package must be: • Comprehensive, including funding for roads, highways, transit, bicycle and pedestrian facilities throughout Minnesota. • Balanced across transportation modes and between Greater Minnesota and the Twin Cities metropolitan area, serving all Minnesotans equitably. • Sustainable, including long-term solutions that will grow with the economy to meet the state's growing transportation needs. • Dedicated to transportation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, that it hereby supports the Move MN Campaign. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. i✓��V V� il ✓ Public Works Tlepartment 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. L. Authorize Contract Extension with Tim's Tree Service, Inc. for Brush Pick-Up Services Prepared By Jeannine Clancy, Director of Public Works Tim Teynor, Assistant City Forester Summary The 2014-15 Adopted Biennial Budget, Recycling (7001, page 110) includes$68,000 for Spring Brush Pick-Up. The City Council awarded a contract for Spring Brush Pick-Up Services in 2012 for a one-year period. The contract provisions allow for an extension of two additional years. Tim's Tree Service has been the single bidder for the project for the past several years. Tim's Tree Service is agreeing to an extension with no price increase. The 2014 Spring Brush Pick-Up Program is a three-week program scheduled to begin on April 29. The City will be divided into three sections with one week designated for pickup in each. Section 1 Entire area north of Highway 55 and west of Douglas Drive Week of April 28 Section 2 Entire area north of Highway 55 and east of Douglas Drive Week of May 5 Section 3 Entire area south of Highway 55 Week of May 12 Golden Valley's recycling program (which includes curbside recycling, brush pick-up and leaf drop-off) is supported through user fees. Staff provides information to residents about the 2014 Spring Brush Pick-Up Program through the CityNews, postcards mailed to their homes, and on the City's website. Attachments • Third Amendment, Contract 12-07 between City of Golden Valley and Tim's Tree Service, Inc. for Spring Brush Pick-Up (1 pagej Recommended Action Motion to approve Amendment to Contract 12-07 between the City of Golden Valley and Tim's Tree Service, Inc. in the amount of$66,410 for the 2014 Spring Brush Pick-Up Program. THIRD AMENDMENT Contract 12-07 between City of Golden Valley and Tim's Tree Service, Inc. for Spring Brush Pick-up This amendment to Contract 12-07 is made this February 18, 2014, by and between the City of Golden Valley ("City") and Tim's Tree Service, Inc. ("Contractor")to perform Tree Spring Brush Pick-Up services for the City of Golden Valley. The origina) contract was for a period of one year from January 1, 2012 through December 31, 2012. The parties wish to extend the original contract for one additional year from January 1, 2014 through December 31, 2014 at the same total contract price per year as the previous years. NOW, THEREFORE, the parties hereto agree as follows: 1. Except to the extent modified by this Amendment, the contract between the City and Tim's Tree Service, Inc. (the "Contract") is hereby ratified in all respects. 2. The Contract is extended for an additional one-year period from January 1, 2014 through December 31, 2014. 3. The total payment for contract services shall be in the amount of$66,410. 4. Attached hereto as Exhibit A is the original contract. IN WITNESS WHEREOF the parties sign below. CITY OF GOLDEN VALLEY TIM'S TREE SERVICE, INC. By gy Thomas D. Burt Its: City Manager 6��y V� fi:itef ''� i`+r' Finance Department 763-593-8013/763-593-8109(fax) ..� ��.,.,, ..��i �„� y..,�.��.�, �':_� -��:`.� �� 'a� $��..,,,"`--� �`:�.. �`�:�...:.��. :�. �_,�` !�:.».- �"��i .`��`:, �.:�a' ��:� �,:�T'�. Executive Summary For Action Golden Valley Council Meeting February 18, 2014 Agenda Item 3. M. Call for Public Hearing-Special Assessments-2014 Pavement Management Program Prepared By Sue Virnig, Finance Director Summary At this meeting the City Council should call for a public hearing for March 18, 2014 at 7 pm to consider certifying the following special assessments on the 2014 Pavement Management Program. A legal notice will be published on February 27 and March 6 in the Sun Post. Each property will receive an assessment certification notice that will give the date and time of public hearing. The following streets are located in the 2014: � Idaho Avenue North from Western Avenue to Glenwood Avenue � Hampshire Avenue North from Western Avenue to Glenwood Avenue � West Cortlawn Circle from South Cortlawn Circle to Western Avenue � Florida Court from cul-de-sac to Western Avenue � Edgewood Avenue South from cul-de-sac to Glenwood Avenue � South Cortlawn Circle from West Cortlawn Circle to Edgewood Avenue South � North Cortlawn Circle from West Cortlawn Circle to South Cortlawn Circle � Western Avenue from Jersey Avenue North to Hampshire Avenue North � Western Avenue from 150' west of Florida Court to Glenwood Avenue Attachment � 2014 PMP Project Location Map (1 page) Recommended Action Motion to call a public hearing for certification of special assessments for the 2014 Pavement Management Program on March 18, 2014 at 7 pm. � a � � � oy� p2! II!H 6u�}r �. a� m • � a�t \ � � G�.'` N any � \ a 1 �la.►n�sun.�g ' � � �. . �.,.. 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Waiver of Public Hearing and Certification of Special Assessments - 2013(A) Pavement Management Program Driveways Prepared By Susan Virnig, Finance Director Summary Agreements have been signed with the property owners regarding total costs and waiving the public hearing pursuant to Minnesota Statutes 429.031. By adopting the resolution it allows the property owner to pay for their driveway improvement over time with their property taxes. This work was done by the contractor for the PMP and was billed at the time of completion of the project. Terms are the same as the 2013 project. Attachments • List of Driveways Assessed in 2014 for 2013 PMP (1 page) � Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2013(A) City Street Improvements (1 page) Recommended Action Motion to adopt Resolution Waiving the Public Hearing Pursuant to Minnesota Statutes 429.031 and Ordering Certification of Special Assessments on Driveways that Involve 2013(A) City Street Improvements. c rn � m n ur^i m a� E ° � o�o o�o �°o n � � oo �o 0o rv m U1 cF M M d' Ln N N N Q a °o °o °o °o °o °o LL O O O O O O �'' M M M M M Lf1 U � � � O O N O O N 'O i/? 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Each individual address (lots) will be assessed the full value of the signed contract with the homeowner for the various driveway improvement(s). 2. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said property respectively together with interest at the rate of six (6) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of 10 years, as indicated in each case. 3. The first of said installments, together with interest on the entire assessment for the period of May 1, 2014 through December 31, 2015, will be payable with general taxes for the year of 2014, collectible in 2015, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter unless the entire assessment is paid in full by April 30, 2014. 4. The owner may pay off the assessment in full after November 15, 2014 with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. VYV� Y( .4,r....... M.� Cit Administration/Council Y 763-593-8003/763-593-8109(fax) - �� .� ��_�:. .. _�:. .� �� .£,� ��.. � {, . _ �� _ ,� � � _. Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. 0. Approval of 2014 Legislative Policies Prepared By Thomas Burt, City Manager Summary For a number of years the City Council has adopted Legislative Policies in order to share local priorities with area legislators and seek their assistance in forwarding these priorities. At the January 2014 Council/Manager Meeting the Council reviewed its 2014 Legislative Policies. If the document adequately addresses the Council concerns, it should be approved. Attachment City of Golden Valley 2014 Legislative Policies dated February 18, 2014 (19 pages) Recommended Action Motion to approve City of Golden Valley 2014 Legislative Policies. �2��1 �� f��„ � �.::�. .�� ,.. . � ' � 2C114 Le islative Policies � 7800 GaEden Valley Road,Golden Valley,MN 554�7 763-5<33-80076 A�lopted by t}�e City Co��€��il Fet�ruary 18,2t7�4 Table Of �ontents 1. Liquor License At Brookview Golf Course .......................................2 2. Trunk Hi hway Appropriation Bill: • TH 55 �etween US 169 And TH 100 • US 169 From I-394 To CSAH 70 (Medicine Lake Road).....................................................................3 3. Levy Limits ..........................................................................................5 4. Bonding Bill - Bottineau LRT.............................................................6 5. Providing Information To Citizens....................................................7 6. Bonding Bill - Emerald Ash Borer.....................................................8 7. Fiscal Disparities .................................................................................9 8.Metropolitan Council Inflow/Infiltration Grants ............................ 10 Appendix2............................................................................................... 11 Appendix6............................................................................................... 13 7800 Gc�lden Valley Roac{,GoEden Valley,i��N 55427 763-5<33-£?006 �� 1 Policy 1. Liquor License At Broolzview Go�f Course Issue The City of Golden Valley purchased Brookview Golf Course on November 1, 1968 and began its first year of operation in 1969.Since that time the food and beverage operations have been an important aspect of the business.Current state law mandates that the City of Golden Valley is only allowed to sell Brookview Golf Course a 3.2 beer license and nothing stronger.Therefore, Brookview Golf Course has only carried and sold 3.2 beer. It has become increasingly difficult to purchase and offer multiple varieties of beer in a 3.2 option. Further,there are many options for the public to choose from with the large number of golf cours- es and event centers in the Twin Cities metro area.Staff feels strongly that a liquor license will help Brookview distinguish itself amongst competitors,remain viable in the market,offer products and services that Brookview's customer and patron base have requested and come to expect,and to increase the profitability of Brookview's operations. Under Minnesota Statute 340A.601 -Establishment of Municipal Liquor Stores, Brookview Golf Course in unable to purchase a liquor license;however,special provisions have been made for other businesses under Minnesota Statute 340A.404. Response Brookview Golf Course recommends legislation for a special provision under Minnesota Statute 340A.404- Intoxicating Liquor;On-Sale Licenses.This would enable Brookview Golf Course to pur- chase an intoxicating liquor license from the City of Golden Valley.Special provisions have been made for other Minnesota businesses,including: • City of Minneapolis(GuthrieTheater,CricketTheater,Orpheum Theater,StateTheater,Historic PantagesTheater,Walker Arts Center's concessionaire,Target Center) • City of St Paul (Fitzgerald Theater, Brave New Workshop) • various publicly owned recreation (Duluth Entertainment and Convention Center,Board of Regents of the University of Minnesota for events at Northrup Auditorium,TCF Bank stadium, state agency responsible for Giants Ridge Golf&Ski Resort in Biwabik,MN) Pa�� City of Golden Val[ey 2014�.egislative Ro[icies Policy 2. Trunk I�ighway Appropriation Bill: • TH SS Between US 1�9 d TH 104 • T.JS 169 From I-394 To CSAH 70 (Medicine Lake Road) Issue TH 55 Between US 169 And TH 100—In July 2008,the City of Golden Valley officially began a study of its CSAH 102 (Douglas Drive)corridor,which runs from TH 55 (Olson Memorial Highway) to CSAH 70 (Medicine Lake Road).To continue addressing suggestions identified in the Douglas Drive Corridor Study to improve driver and pedestrian safety as well as traffic efficiency,the City is partnering with Hennepin County to implement a 2016 reconstruction project that would add turn lanes,allow for shoulders and bike lanes,improve sidewalks,install streetlights,and place existing above-ground utilities underground.The project has an estimated cost of about$23 million.The City's portion of the project will be approximately$13 million,and Hennepin County will pay approximately$10 million. In addition,as part of the preliminary design process,concepts have been developed to improve the intersection of TH 55 and CSAH 102.To the south of this intersection is the Perpich Center for Arts Education and the Arts High School.The existing intersection has significant congestion and confusing turning movements, bus stops,and a high level of pedestrian usage that have resulted in an unsafe intersection with a high number of vehicle crashes. Funding for the work at the inter- section ofTH 55 and CSAH 102 has not been secured. As design alternatives were developed for the CSAH 102/TH 55 intersection,it became clear that some of them require a study of the TH 55 corridor from TH 100 to US 169. US 169 From I-394 To CSAH 70(Medicine Lake Road)—The 20-Year Minnesota State Highway Investment Plan indicates that no capacity improvements are planned for the US Highway 169 corridor between I-394 and I-94.Travelers experience from under one hour to up to four hours of congestion daily.Furthermore,since 2002 there have been more than 1,100 vehicle crashes along the corridor, in which 25 percent resulted in injury and one crash resulted in a death.The corridor provides access to many businesses,including General Mills,the Target Corporation,CS McCros- san,St Jude Medical,Select Comfort,Caterpillar,and US Foods,to name a few. In addition,institu- tions such as the Hennepin Technical College,the Robbinsdale School District,and others use the corridor as a primary access. Improvements to US Highway 169 have occurred north of I-94.Additional improvements have been completed at the I-494 interchange to the south.Since early 2013,City officials have been meeting with MnDOT staffto define needed transportation improvements along the US Highway 169 corridor and to identify potential funding sources. (cont.on page 6) 780Q Golden Valley Road,Golden Valley,MN 55�27 T63-593-�3006 �a�� (cont.from page 5) Response TH 55 Between US 169 And TH 100—The City of Golden Valley seeks funding forTH 55 Im- provement Planning in the amount of$350,000.This includes traffic forecasting,traffic modeling, safety evaluation,multimodal connectivity,concept design,environmental scan,alternatives evaluation,and public participation to identify safety,capacity,and multimodal transportation improvements on TH 55 between US 169 and TH 100.Intent of the study is to define long-term and potential interim improvements to address existing and future problems. US 169 From I-394 To CSAH 70 (Medicine Lake Road)—The City of Golden Valley seeks fund- ing for theTH 169 Improvement Planning in the amount of$500,000.This includes traffic forecast- ing,CORSIM modeling,concept design and alternatives evaluation to achieve capacity and safety improvements on TH 169 from south of I-394 to north of Medicine Lake Road.The goal of study is to define a long-term vision for corridor improvements and identify potential short-term projects consistent with the vision.Modeling limits would extend from TH 62 to I-694 to acknowledge existing or future capacity constraints beyond the limits of the design exercise. Additional Documents (See Appendix 2� • Project Overview:TH 55 and Douglas Drive Intersection Improvements(1 page) • Funding Map: Douglas Drive/Hwy 55 Intersection (1 page) • Current Map:Hwy 55&Douglas Drive(1 page) • Corridor Map:Hwy 55 from Hwy 100 to Hwy 169(1 page) • Project Overview:US 169 from I-394 to CSAH 70 Corridor Improvements(1 page) City a#Golder�Vailey:��°'��:�,20�4 Legislative Poli<ies f dC�� Policy 3. Levy Limits Issue Levy limits undermine local budgeting processes,planned growth,and the relationship between locally elected officials and their residents by allowing the state to decide the appropriate level of local taxation and services,despite varying local conditions and circumstances. For example,while working on its Capital Improvement Program (CIP),the City of Golden Valley reviews many revenue sources for financing future needs of the City.Levy limits make it impos- sible for the City to plan accurately for renewal of its infrastructure without compromising its bond rating. Response The City of Golden Valley and Metro Cities strongly oppose levy limits. 7�0C3 Golden Vall�y Road,Gil�en Va(iey,��N 55421 163-5�3-i0lG �� Palicy 4. onding Bil1 - Bottineau LRT Issue In December 2012,the City of Golden Valley officially endorsed the Light Rail Transit(LRT) B-C-D1 alignment as the Locally Preferred Alternative for the Bottineau Transitway.The Metropolitan Council later adopted the Bottineau Transitway Locally Preferred Alternative into the Metropolitan Transportation Policy Plan.The Bottineau LRT is planned to enter Golden Valley along the Burlington Northern Santa Fe(BNSF) Railroad Corridor in the south and travel adjacent to parkland,residential,and institutional areas on the east side of Golden Valley. The Hennepin County Regional Railroad Authority is currently beginning the Station Area Planning process for two potential station locations in Golden Valley. Issues surrounding potential stations,located at the proposed LRT's intersection with Golden Valley Road and Plymouth Road, must be identified and studied.The designation of the LRT B-C-D1 alignment also enables future environmental study and engineering work to occur. The Hennepin County Regional Railroad Authority,in collaboration with the Metropolitan Council and the cities of Golden Valley,Minneapolis,Robbinsdale,Crystal,and Brooklyn Park,continue to work toward identifying and mitigating issues surrounding the eventual construction and implementation of the Bottineau LRT.Additional funding for future study and community outreach efforts is necessary to ensure that the project moves forward. The Bottineau LRT is part of a broader plan to expand mass transit options in the Minneapolis/ St Paul metropolitan area.As the region continues to grow,investment in an enhanced transportation network is essential.There are currently six additional regional transitways currently under study or development in the region.Increased funding for the development of light rail transit and bus rapid transit is essential for the growth and well-being of the Minneapolis/St Paul metropolitan area. Response The City of Golden Valley urges support of light rail transit and bus rapid transit options,and seeks funding to enhance study and community outreach efforts for issues surrounding the development of the Bottineau LRT. ��, .::� C�ty of Golden Val��y : �� '2074 Legislatfve Policies Page 6 Policy 5, Providing Information To Citizens Issue To keep the public updated and informed,state law requires local units of government to publish various official notifications and documents in newspapers and often dictates which newspapers receive cities'publication business.The number and variety of documents cities are required to publish,as well as the costs of publication,are burdensome. The media and newspaper industry continues to experience significant changes and declining subscriptions.At the same time technological advancements have expanded options cities can use to provide information to citizens,and citizens are demanding and expecting it.These new technologies are often more efficient,widely and easily accessible,and cost effective.Current state law regarding public access to city codes of ordinances should also address these changes for how citizens,the private sector,and other entities will have access to alternatives to existing news publications to obtain official government notices,documents,and information. Response The City of Golden Valley believes the Legislature should eliminate outdated or unnecessary publi- cation requirements and that cities should be authorized to: • take advantage of new technologies to increase the dissemination of information to citizens and potentially lower the associated costs • designate an appropriate daily/weekly publication • use alternative means of communication,such as city newsletters,cable television,video streaming,e-mail, blogs,and city web sites • expand the use of summaries where information is technical or lengthy • publish and provide public access to local codes of ordinances on a website and to post revi- sions and changes to city codes, resolutions,and rules on the city website,when feasible 7°(}E?Gc�lden Valley Ro�t�,Golden Vall�y,E1�N 55�s27 763-.5�33-80�}6 ��C�� Policy 6. Bonding Bi11 - Emerald Ash Borer Issue The Emerald Ash Borer(EAB) is a destructive beetle that has killed tens of millions of ash trees throughout the Midwest.The beetle was first discovered in the Minneapolis area in 2009 and has currently been identified within two miles of the Golden Valley border. The City of Golden Valley proactively developed an EAB Management Plan in 2010 and updated it in 2012 to include a complete public tree inventory.The inventory identified that more than 24 percent of Golden Valley's public property trees are ash.There are a total of more than 2,000 pub- lic ash trees and countless private ash trees throughout the community. The City of Golden Valley is very concerned about the total number and concentration of public and private shade trees that are in jeopardy from this destructive beetle.Currently,there is mini- mal funding and resources available to mitigate for the inevitable tree impacts on public and private property. Response The City of Golden Valley supports procuring funding through state sources to help the City and private property owners with removal of infested trees and reforestation activities. Additional Documents (See Appendix 6� • Map:City of Golden Valley PublicTree Inventory(1 page) Pdt�2 8 City of Golden Valley 20i 4 Legisiative Policies Polic� 7. Fiscal Disparities Issue Since enacted in 1971 and implemented in 1975, Fiscal Disparities has required cities to share a portion of their commercial and industrial tax base growth with otherjurisdictions.The contribu- tion amount is based on the relative fiscal capacity of each community,which is measured by the market value per capita. Because Golden Valley has a high fiscal capacity,it contributes more to the pool than it receives.In 2013,Golden Valley will contribute$5,460,857 in net tax capacity. In recent years,more commercial and industrial parcels have petitioned for market value changes. It may take a number of years to settle a petition,and the ruling can allow valuations to be revised for the contested year as well as up to two years prior. For example,for taxes payable 2014,the 2012 taxable market values for commercial and industrial properties were used to establish Golden Valley's contribution to the fiscal disparities formula.In 2013,Golden Valley had many parcels petition to lower their valuations and the adjustments are lagging. Response The City of Golden Valley supports a revision to fiscal disparities that accounts for adjustments due to correction of market values. 7°C3�3 Golden Valley Road.Gold��i tlaldey,a'49N 55�=Z7 763-5�33-8C106 ��C��' � Policy 8. Metrapolitan Council Inflow/Infiltratian Grants Issue The Metropolitan Council Environmental Service's (MCES)Water Resources Management Plan established an inflow and infiltration (I/I) surcharge in 2007 on cities determined by MCES to be contributing unacceptable amounts of clear water to the MCES wastewater treatment system. Since the inception of the surcharge program,50 cities have been identified as excessive I/I con- tributors.This number is subject to change,depending on rain events,and any city in the metro- politan area could be affected. The City of Golden Valley is a leader in the metropolitan area in addressing inflow and infiltration from public and private sources.The City has made significant investment to address I/I issues in the municipal system.In addition,through the City's Inflow and Infiltration Ordinance,significant investment has been made by property owners to reduce I/I from private sewer services. Response Because I/I reduction efforts benefit the entire metropolitan area,the City of Golden Valley sup- ports the state providing continued capital assistance for grants to cities as well as financial assis- tance through future Clean Water Legacy Act appropriations. City of Golden Valley'� ��20�4 I.egisfative Foiicies \,. {�a�� Appendi� 2. Trunk I Iighway Appropriation B�11: • TH 55 Between US 1 d9 And TI� 1 Cl0 • IJS 169 From I-394 To C5.�1�-I 70 (Medicine Lake Road� Project Overview: TH 55 and Douglas Drive Intersection Improvements (1 page) Funding Map: Douglas Drive/Hwy 55 Intersection (1 page� Current Map: Hwy 55 & Douglas Drive (1 page� Corridor Map: Hwy 55 from Hwy 100 to Hwy 169 (1 page� Project Overview: US 169 from I-394 to CSAH 70 Corridor Improvements (1 page) 78�t?Gc�lden Valley Rc�ad,G�Ider�Valley,s'�1tv 554�7 7�3-593-8Q06 �c��C� � 1 �( I � _ �.� 11 �i� �� - .�..=: I � it � ?�T' er �"- - � �.�i � : ' � � �'i . � i. � —�E � ! � i i� �� r' I �� t i _- ! � ;7 �E ...'. �..,� ...� ._ L T�(_'_ f � � t --'.; - � r Z y � �- �`� r��E � � - -- �� _ :�n ,� , 4 .'; �; �. � F�--;-� ` : a � ° �� ro _ �. . ,�� .- � � _ �._,..�.e- . i .-_._ - � `- .� . �� .> ,� , . ��, "i'„"��--,- �� —._—� � �r•.m•�-- ., - , :- T �+sY� .�.� } � ,,, � K.'9'�?�'l,na.L�� ._ . - 4 e. 1 � � � fi a` �� t.. 't� � � t. ... � . . � ��: . .i�. 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S� PROJECT: TH 55 and Douglas Drive Intersection Improvements Background • Douglas Drive, TH 55 to CSAH 70, programmed for reconstruction • Funded jointly by City and County • Douglas Drive Corridor Study identifies future land use changes in corridor • Anticipated land use changes include increases in: • Corporate Campuses, Commercial/Retail, Multi-Family Residential Problem Intersection of TH 55 and Douglas: • has existing geometry problems that result in crashes and extensive delays • experiences poor driver behavior due to inadequate queue capacity / geometry • is not capable of handling traffic forecasts per anticipated land uses changes • experiences unsafe pedestrian movements due to lack of pedestrian infrastructure • is not programmed by MnDOT for reconstruction Cost • Preliminary cost estimates range from 1 M to 20M Funding • This project needs to be included in the Trunk Highway Appropriation Bill now, as Douglas Drive is scheduled for reconstruction in 2016. Legislative Assistance Needed Please assure placement of this project on the �� Trunk Highway Appropriation Bill for the 2014 session. 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Corridor Improvements � '� �"�� ' �� -^ , � ._� _ _ � Background �3"`` �.��e� -- �. _ = -_ W • Traffic Volumes range from 79,000 to 92,000 ��-� �s �� = " 1%^c.�.��r • Speed limit is 55 mph "`_"�'-""''� • MnDOT defines congestion as vehicle speeds less than 45 mph � �� W` � � ,� � „�� • Access points between TH 7 and CSAH 70 include: � ' �•»�- � Ne � * ,�'` �` ___ � • I-394 � 9 � � Betty Crocker Drive / Shelard Pkwy �� , �'; �� ' I • TH 55 `� � ;�,, � - ., � �1 � � li�f I.ti1►L � � ___...._....._.... �i�r:._. ~ • Plymouth Avenue � ��"'° " f '�f J � Avw K • County Road 70 (Medicine Lake Road) � " � �� • There are no US 169 Capacity Improvements �� `'�,�,,,„�. MMKaM ��'SJ�.` � �, �� o «,. planned in MnDOT State Transportation ,, Me�C,ine , . �'�� „ Improvement Plan (STIP) ��' ��,�� . " a �t '�• �` .< � `.� � ��,"�• n�•�«u�< �..� �, a , Problem "`� ' +-�, r��0's'� tOO+ � Aw.K � .._•�_ "� � '�1.� ' US 169 between I-394 and CSAH 70: '� �' �•�� • experiences 1-4 hours of congestion daily •»- �� ►�� ""�'" ' �-.� __ � _.____ � : • has had over 1,100 crashes since 2002 ;�-'73�' .� '' "'."' � ""^' "� � • 25% of crashes have had injury or fatality � � � �; w. ,� ' `"�� . --�' `' �.` �� Q. t.�A a • has inadequate access geometry � b 5169; �� ` , � � � f . �- -�_ MivM La.��,. � ; �� '�}� � � �r C��7` _•� i"" V nnin W. 7Mn ta 1ra �— .. .at^ .�._.. ` l • Corridor study cost is $350,000 - - - "`i_, f � '�� _ + _�„ • ared —t ?„ 4 ' �' � �"�''> 'Facih " •- ; . Funding .. - - - `"��. """ s , _ _ _ _-___ .: ��73 , ` 7 • This study needs to be included in the 2014 � � �� i � �� •�'"' Bonding Bill to secure funding for a corridor H < ''' �s"` ` _-- � ��1 f __, • `• •,• :c 20 . Q ___ ' � di1 K �� V � _...�1 • improvement study. � - Legislative Assistance Needed Please assure placement of this project on the Governor's � - ��en `� Bonding Bill for Transportation and Transit for the 2014 session. �� Appendix 6: Bonding Bi11 - Emerald Ash Borer Additional Dacuments Map: City of Golden Valley Public Tree Inventory (1 page) 7800 Gc�iden Valley Road,Golden Valley,tt�N 55427 763-.5�3-8006 P�� ,�� a� y 7 O U � r� � y � � � N � � a� � � 3 .� � � � Y � � � °o �.�� a � � � � � �+� ♦ ♦ � t m r°n � � �L � � v Z U� .S � � �� J W v � � .� ° � � � � m ' � � � � � = c °o � o � �`� ~ � Z � �� a�i � > o � a — � � � � Q � __ � N � M ��` W v� � o a� � a� � }, °� a o ' W � ° ,� � � � � � O °> � M o � N 0 cQ O (� C Z � a cv o � �' � � o a � c� z � � c� � � � � a � � tQ a o Q U � � � o � L • • jlt �1 � J a � V O ------------------------�°� ---�r��w-------+rr�f^��-•---�M--------•-,��----- --------------• - >, - - - - -- -� � r-----�—�----- . - I � � � �"/"` ��/✓ �. 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'�s � ' Q � �� ,o � a ° V � � }a °c ° p rr� �� • • � ; � � °o>`°.o L� o � o m o * �' �--'�1� . _� o c� �� m U m U m z F� --- -----° I I -- �°o.-°c%� 0 U�U' � � Gl�`� D� � s�r?,s.. �� . � ;�!��' � Plannin De ar m n ��.. �'�� g p t e t 763-593-80951763-593-8109(fax) • � � �e..:_ ��._ �� . ��,_, _�:�_�._�.�7�� ..� �� .�� .� Executive Summary For Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 3. P. Authorization to Submit Community Development Block Grant Application for Jewish Housing and Programming (J-HAP) Supportive Housing Project, 9300 and 9310 Golden Valley Road Prepared By Mark W. Grimes, Director of Planning and Development Summary The City participates in the CDBG program through the Hennepin County Consolidated Pool. The City Council annually approves a Joint Cooperation Agreement with Hennepin County to participate in the Consolidated Pool. This Agreement allows Golden Valley and other cities within Hennepin County that do not meet the criteria to have their own CDBG program to apply for CDBG funding. This year, the City has been asked by J-HAP to submit an application for funding on their behalf. J-HAP is asking for $322,172 in CDBG funding in order to partially fund the acquisition of properties where the proposed 45 unit supportive housing project is to be located. The properties to be purchased are located at 9300 and 9310 Golden Valley Road, across from National Camera. These properties are currently occupied by a single-family house and a vacant office building. The total cost of the project (including land acquisition) is approximately$8.3 million. The 45 unit supportive housing project will serve low income disabled adults between the ages of 22-54 years. J-HAP will provide affordable, supportive housing and programming that will enable the residents to live in a safe, secure environment. Residents would each have their own apartment with affordable rents. There would be congregate dining opportunities and other activities to create a comfortable environment. The J-HAP proposal fits into the CDBG guidelines for funding because it is providing affordable housing to low income residents with disabilities. Attachments • Location Map (1 page) • Project Overview (1 page) • Resolution Approving Proposed Application for 2014 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subrecipient Agreement with Urban Hennepin County and Any Third Party Agreements (1 page) Recommended Action Motion to adopt Resolution Approving Proposed Application for 2014 Urban Hennepin County Community Development Block Grant (CDBG) Program Funds and Authorizing Execution of Subrecipient Agreement with Urban Hennepin County and Any Third Party Agreements. i ! f ' F 940� i I I i°i � 9� 9 � 8� ! 1 � � 9� � �� 1 i i i � � � 8� t E � y { 8�Q �'T 9�5 9� i 8� � 8+`�1 ;ti"�.'i ! 8� - yTFi F��7E h_� ! h 3 � g� ; : _ � � � # t � i € ; � �� 8 � �� 7 S i ;a � ,� y j j N 71�6j�i�0 6�2 g�p 6 4 __.__ � + � � � � # f � 6 r r ' y U � Subject Properties ; " � ` � � g�p ! i,� i �� ^�31"�38��T�"�� 8i� 2 ty�p.��'R�'�r�� 8'g8�4� ' � z5 ! 0� � 2 t�$' ��2* ! r �; n! r 2 9 ��A � E �� r � � � ��i �, � _7th A•le�1_ _ _. , _._ ._...� �4 ",j �r € � / / 4�2 1 �4 i y j 3 ;' /��j �t40 i �` I t � + i t � 1 �i '�� 8�0 t $�1 x. t � i � �� i 4� � ' � 9�1� � �, t i � 932 � r %�:i' � 8� 9 0 � i [�� 6 y� a, 1 1"\ /. /�% i 7 ' � 3 f w: '� '"9400 ��i � � � � . ... ...._ .� ._ _ ,,.' � f ti' ` .�. ... . .._ _.. ... ... .� -- _ _ _ � .... Ccilde�Va11ey Rd. ,... •- ,,. „ � � .�'" �„ -. w -�._� t r y"�'s3 ,Y�. __s_�o,9i1� s�° ~ „g— � '� ` � t � — „ �fo �`- ��a s�o , f , �, ._ -- � � t y�'r�� '�, g�a - - . � _ ,, ,� � ,... „ . �. ; t1 � .� t s�4S. �. -�- �� , '� � ° _,--,-: i,t #� _ _.. . _. _ .." g18� r c ... - ` r�„�� ` 8815 i 1 - ; . �' _ . - ,ti��,��v"�" ,,��,�y ._� .�-- aas y �� ' .�, . . _ . . � a` f)ti'•�,�}Ahc�n`'"` g 94 c, 440 . v F ,r � ^ � .. =� l � 1 _ � �. „„ '� ... . .. — ' _ . �` " � —�-- U31 433 `rr : 43'L ..,� .�.. .. _. . .. ` '.i`_-1�s a 424 '�7 i: 424 `. ._ -.� _ ! _ .,. . �. . J $ 4� , • -r. t � 3�t .': 416 d-- � � _..,�� y . r�' , �447 347 :� 410 928 920 8912 15 ` � �� 10 Z ' � 448 � i� � 1 345 ,J � t � �S� �1 j-__ _ .WallySt_ ,._ ._ ... � i ,�h i ,�0 339 400 �`�. ! � t s � � ,�,�s�'� ` , 30 � q 8 258 t1 913 901 .� � � 1 i � f .A Genaral Mills Nature Pres�rve 3 S 89 � .. . � i ,.�' ��' 9t45 _ ,, ,� � �� ` r W 1 � �� _ _ __ ! f � I f /� 3 t 30t� ' � I E t �o �z � „� �+.��»Y;: Mr.ruayui��+!hACA1S CaaY�'SP�^�tGlLCk".I;GYS�l6 - 4';yis�F, ii:'.a11 PROTECT OVERVIEW The project will serve developmentally disabled adults ages 22-54. JHAP will provide affordable, supportive housing and programming,thereby enriching the lives of the individuals and the community at large while eliminating the fear of isolation and providing a safe and secure environment. The proposed site is located in Golden Valley at 9300-9310 Golden Valley Road. The development will be comprised of approximately 46 studio, one-and two-bedroom affordable rental apartments, the JHAP administrative offices,a commercial kitchen and ample communal space far residents including,a fitness/wellness center,kosher,congregate dining,community meeting space for private,family and community wide events and library and media lab with the latest technology. PROTECT BENEFIT: • JHAP will create a posifiive,nurturing environment with tenant interactions that will lead to high retention rates. Each resident will have their own apartment and the ability to choose their own service providers. As many residents will likely come with services already "attached" and a corresponding comfort level with their care plans and providers,this seamless transition is paramount to resident success.This is combined with the ability to chaose to live in a Jewish environment with a consortium of peers and to participate in activities and events that meet individual desires. • Traditional supportive housing for non-disabled individuals and familes have long followed a very similar model to what JHAP is proposing. However,there are no facilities of this model for individuals with cognitive disabiliiies in the state of Minnesota;in fact,there are only approximately a dozen known examples of similar operations in the United States.The group home model still dominates the cognitive impaired housing spectrum;though this model may work well for some,the creative hybrid model that JHAP is building will set it apart trom other options.Further, the demonstrated need for housing with services for cognitively disabled adults in the Twin Cities wilI not and cannot be addressed with a continuation of the predominant group model home; at this time there is a moratorium on new group home housing in Hennepin County. • The JHAP development is lacated in Census Tract 021601 in Hennepin County,identified by Minnesota Housing as a First Tier Community Economic Integrafiion locale, All units in the development will be affordable,and are located in an area with higher incomes an average, and close to tens of thousands of jobs.These characteristics are key points that JHAP officials sought in identifying a location for their proposed development. • The development is part af Golden Valley's Redevelopment area at the intersectian of 169 and 55. Other development is planned for the area,including 142 units of market rate residential housing being built adjacent to the subject site. In addition to providing economic integration at this location,the JHAP development will support Golden Valley's affordable housing goals as defined in the City's Comprehensive Plan: "Objective: Monitor the City's hausing suppIy to ensure quality low income options are available. Policies:the City will consider that at least a percentage of each new housing development of more than 30 units contain affordable units." Resolution 14-16 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING PROPOSED APPLICATION FOR 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH URBAN � HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS, the City Council of the City of Golden Valtey, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Golden Valley has developed a proposal for the use of 2014 Urban Hennepin County Community Development Block Grant funds; BE IT RESOLVED, by the City Council for the City of Golden Valley approves the following project for funding from the 2014 Urban Hennepin County Community Development Block Grant Program and authorizes submittal of the proposal to Urban Hennepin County/Consolidated Pool. Activi Bud et Jewish Housing and Programming (J-HAP) Supportive Housing Project $322,172 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and the City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2014 Community Development Block Grant Program. BE IT FURTHER RESOLVED, that should the final amount of FY2014 CDBG available to the City be different from the preliminary amount provided to the City, the City Council hereby authorizes the City Manager to adjust project budget(s) to reflect an increase or decrease in funding. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. L February 18, 2014 ,�'� � � Za14 To the Mayor and City Council of Golden Valley: We the undersigned organizations urge you accept the unanimous recommendation of your City Planning Commission and vote to grant the conditional use permit allowing LifeSpan to develop a children's mental health day treatment program in Golden Valley. All children and adults with illnesses and disabilities deserve to live and access caze and treatment in all of our communities. The only reason that LifeSpan needed a conditional use permit(CUP)was due to the size of their project. From listening to the recording of the meeting it appears that the initial denial by the City Council was based on unfounded fears of neighbors that"these" children were somehow violent or would bring crime to their area. Mental illnesses affect one in five children. They are very common and children with mental illnesses are already living in Golden Valley, attending your schools, playing in your parks and praying in your faith communities. With appropriate identification, evaluation, and treatment, children and adolescents living with a mental illness can lead productive lives. They can achieve success in school, in work and in family life. Sadly, due to stigma and lack of access,many children do not receive treatment. You have an opportunity to change that. There is no basis for believing these children are violent. A multi-year record of police calls to a multiuse building in Shoreview where LifeSpan is one of the tenants was submitted during the public hearing as "evidence"that the community could be in danger. Like most health care facilities, many of the calls to LifeSpan are for health reasons and not crimes. We do not have "mental health ambulances" and have limited access to mental health crisis teams, so police are called to respond when a child's symptoms require a more intensive response. Help for treatment, not to arrest someone. Symptoms, such as difficulty breathing,pounding heart, suicidal thoughts, are all health related—mental health or physical health. You simply cannot say symptoms of a mental illness are not health related. They are. Every day we are learning,thanks to technology, how the chemistry and structure of the brain are affected by mental illnesses and by other diseases of the brain such as Alzheimer's, Parkinson's, etc. The Americans with Disabilities Act,the Minnesota Human Rights Act and Minnesota's Olmstead Plan all call for ending discrimination against children and adults with disabilities. The Olmstead Plan requires that we provide an increased number of people with disabilities access to housing, treatment and supports in the community. This can only happen if communities welcome them and don't arbitrarily discriminate against them. Since this particular request was for day treatment of children, it is even more important for organizations like ours to speak out. Children need to know that we will not allow false statements and discriminatory rhetoric to be used about them. As Marion Wright Edelman stated "If we don't stand up for children,then we don't stand for much." It has been a priority of this state to expand and develop our children's mental health system. We know that treatment is effective and it is critical that children access it when and where they need it. We urge you to do the right thing for children in your community. Sincerely, Sue Abderholden, MPH Glenn Anderson Executive Director Executive Director NAMI Minnesota Northern Pines Mental Health Center Mary Regan,LICSW Patti Bitney-Starke Executive Director Executive Director Minnesota Council of Child Caring Mental Health Consumer Survivor Network Agencies of Minnesota Diane Cross Tim Burkett President and CEO CEO Fraser People, Incorporated Ed Eide Terry M. Schneider, MA Executive Director Licensed Psychologist Mental Health Association of Minnesota Director of Clinical Services South Metro Human Services Roberta Opheim Ombudsman for Mental Health and Rich Gehrman Developmental Disabilities Executive Director Safe Passage for Children of Minnesota Carrie Borchardt, MD President George Dubie, MDiv, MS Minnesota Psychiatric Society Licensed Psychologist, CEO Tom Belcher and Steve Michaud Steve Larson Greater Minnesota Family Services Arc of Minnesota John T Everett Mark Kuppe Executive Director CEO Community Involvement Programs Canvas Health Deborah Saxhaug Sara Messelt Executive Director Executive Director Minnesota Association for Children's Minnesota Organization on Fetal Alcohol Mental Health Syndrome (MOFAS) Grace Tangjerd Schmitt Michelle Chalmers President Co-Executive Director Guild Incorporated Ampersand Families Kate Searls Lilia Panteleeva, Esq. Sr. Research and Policy Analyst Executive Director Catholic Charities of St. Paul and Children's Law Center of Minnesota Minneapolis e Steve Lepinski Paula Hart Executive Director President & CEO Washburn Center for Children Volunteers of America—Minnesota Abi Gewirtz, Ph.D., L.P. David Einzig, MD Associate Professor Minnesota Society of Child and Adolescent Family Social Science &Institute of Child Psychiatry Development U of MN Richard Wolleat CEO Chris Bray Ph.D., L.P. Co-Director Northwood Children's Services Ambit Network& Institute for Translational Research in Children's Mental Health Mike Tikkanen U of MN Founder and President Kids at Risk Action (KARA) Julie Sjordal Executive Director Bauz Nengchu St. David's Center for Child&Family Ombudsperson for Asian Pacific Families Development Bobbi Cordano Joel Hetler, PhD, LP Vice President of Programs Amherst H. Wilder Foundation Patricia M. Siebert Minnesota Disability Law Center/Mid- Peggy Flanagan Minnesota Legal Aid Executive Director Children's Defense Fund Minnesota Martha Lantz, MSW, MBA, LICSW Executive Director Alan Ingram Touchstone Mental Health Executive Director NAS W-MN Cheryl Smetana McHugh, LICSW Executive Director Michael Wirth-Davis, D.P.A. Therapeutic Services Agency, Inc. President and CEO Goodwill/Easter Seals Minnesota Jonah Weinberg Executive Directar Dara Rudick Autism Society of Minnesota Executive Director Minnesota Association of Community Joel V. Oberstar, M.D. Mental Health Programs CEO and Chief Medical Officer PrairieCare Jeff Bradley President Mental Health Providers Association of Minnesota Burt, Tom From: Snope,Andy Sent: Tuesday, February 18, 2014 5:54 PM To: Burt, Tom Subject: Fwd:Thank you! Andy Snope, sent from my ipad Begin forwarded message: From: Mary Pat Gibbs <m� i�bbs(a�centurylink.net> Date: February 18, 2014 at 17:22:49 CST To: <asnope(a��;oldenvalle�gov>, <sschmid ag�llO�goldenvalleymn.gov> Subject: Thank you! Dear Mr. Snope and Mr. Schmidgall, I am writing to thank you for your support of the LifeSpan facility in Golden Valley. It takes strength, courage and compassion to give our children with mental illness a voice in response to the bigotry and prejudice that was displayed at the last meeting. It saddens me to hear the same axguments that were made in the past to keep minority groups from living in certain neighborhoods. I applaud you for taking a stance against such blatant prejudice. I wonder whether the residents of Golden Valley are aware that their children are in the same classrooms with students with serious emotional and behavioral problems. Our special education staff in our school district do a wonderful job of addressing their needs so that they can be successful. However, some of these students can benefit from day treatment. Many of these students go on to live successful and productive lives. Again,thank you for being an advocate for children with special needs. Sincerely, Mary Pat Gibbs i Lifespa n Helen Liss [jh12352@aol.com] Sent:Tuesday, February 18, 2014 3:20 PM To: Harris, Shep;Clausen, )oanie; Fonnest, Larry;Snope,Andy Dear Mayor Harris, and Council Members, "The we don' t care about kids with mental health issues" card has been played by those who want to put Lifespan into a residential neighborhood. My family has members with serious mental health issues so I know only too well what a heartache this is for a family. Knowing that issue well, I still urge you to reject this project. If the facility needs to have a person on staff to address safety issues, then thi$ IS a public safety concern. The large number of people from the neighborhood who are opposed to this facility coming into their residential neighborhood supports the idea that property values will be negatively impacted, even if by perception alone. Please consider ALL the residents of our Golden Valley community when you consider if this is the appropriate place for this facility and not just those that have serious mental health issues coming from well outside our community. The for profit organization will benefit, the city will benefit by more tax dollars but the ' residents who have made this neighborhood what it is today will be the losers . The clients could be served in another, more appropriate location, just as well. I, as I am sure most of those opposed to the LOCATION of this facility want mental health care for those children and teens that need it, but putting it into the back yards, literally, of this neighborhood is NOT good for our community as a whole. Thank you for considering the whole community while making this difficult decision. Helen Liss Lifespan Mn location Jason O'Shea [jasonposhea@yahoo.com] Sent:Tuesday, February 18, 2014 5:43 AM To: Snope, Andy Councilman Snope, I am reaching out to you as a concerned Golden Valley home owner. I am located just blocks away from tl�e proposed site of the Lifespan facility. I have no issue witl� a facility, as l�ce Lifespan, being located in Golden Valley. My concern is the location of t1�is facility is not ideal. It is a residential area. In fact, this specific residential area is one that is bringing in young families to the community replacing many of tl�e retiring origina]home owners from tl�e 1960s. They are, in essence, breathing new life into Go]den Valley. 11�ese young families, including myself, have concerns about increased traffic in the area, potential facility security concerns and the devaluation of our homes because of the location of the Lifespan facility. I urge you and the rest of the council to ask Lifespan to pursue an industrial area, not a residential area, to locate their facility similar to their other locations. Thank you for your time, Jason O'Shea 7701 Ewald Ter 612-710-�053 Jasonposhea,c�r��,,yahoo.com February 17, 2013 Mayor and City Council, Greetings! I watched the City Council meeting of Feb. 4th,then the press conference on Saturday and the articles in the Star Tribune. The proposed Lifespan facility would be a big change from the current use in a residential neighborhood. That particular parcel is almost a "spot" zoning having single-family homes on 3 sides. People with mental illness rarely pose a risk to others,but this facility also treats clients diagnosed as "at risk of hurting others" (see website under treatment) The facility would be in a residential neighborhood, adjacent to a workplace of vulnerable, mentally-challenged adults and a few short blocks to Good Shepherd elementary. Lifespan needed to answer how many clients are diagnosed as "at risk of hurting others",but they responded they had no fears about any of their clients. Lifespan said they would have an open campus (most of our public schools are closed campus).Why?A contingency plan for when youth are A.W.O.L.was not addressed because the proponents said it was not a problem, and they had good supervision.Yet a sherifFs report showed that 3 clients had been reported missing from their Shoreview facility. Doubt takes over when answers aren't provided. Lifespan, on their website and at public hearing, said they provide academic services,yet I couldn't find any current students (only 2010 and 2011) and no full time teachers ever.Why? htt�:/jtvww.schooldigger.com f�o/MN.Jschools J2295003495 Jschool.aspx The public hearing only discussed the buses and not the car traffic with 30+ employees, families coming to meet for therapy at the facility, and parents bringing kids that didn't wake up in time to catch the bus. This increased traffic would have a negative impact. Based on the discrepancies of information provided by the proponent,the intensity of use and the location in a residential neighborhood,the City Council was prudent to not approve the Conditional Use Permit. Properties that abut or are within a residential neighborhood are always difficult cases and it is important for the city council to take care that changes do not negatively impact the residential homes nearby. Thanks to all the City Council Members for the work you do. It's not easy whichever side you are on,but it's important to get it right before you proceed. Sincerely, Marti Micks (90 Louisiana Ave. So.) Letter to Golden Valley Mayor and City Council Members Mary Pat Gibbs [mpgibbs@centurylink.net] Sent:Monday, February 17, 2014 10:02 PM To: Snope,Andy To: Golden Valley Mayor and City Council Members From: Mary Pat Gibbs,Golden Valley Resident, 1113 Welcome Circle,Golden Valley,MN,763-�25-1485 I am writing to respond to the City Council's decision to reject the plan to develop a day treatment program for mentally ill children in Golden Valley. I believe that the Golden Valley residents who came to oppose this plan are"ill informed"and their decision to oppose this plan was driven by misinformation and fear. First of all,our children are exposed to students with serious mental illness on a daily basis in their public school system. The Robbinsdale School District has students in classrooms with significant emotional and behavioral disorders. Many of these students are able to function with adaptations and interventions that address their social and emotional issues so that they can be in a mainstream setting. Our New Hope neighbor has shown passionate understanding of students with mental health needs,autism,and serious and profound cognitive delays by housing the District 287 Program. A new"state of the art"school was recently built in New Hope to replace the old building. I find it interesting that Golden Valley housed many of the District 287 students with emotional and behavioral disorders at Sandburg when the new facility in New Hope was being built. There is a small percentage of students with mental health problems that benefit from a more"restrictive setting"such as day treatment to learn skills to manage their emotions. Many of these students transition back to their home schools after they have learned to cope with their emotional problems. I am concerned about the"lack of empathy"that we are showing by shunning our children with mental health problems. Based on this decision,we are teaching our children that individuals with mental health needs do not deserve to be treated in our community. Is that the message we want to send? We can either be"Proactive"now or"Pay"later. Research shows that early intervention will help all of our children be productive citizens. Failure to address the mental health of our children may lead to future homelessness and an increase in our prison population. I am embarrassed to be part of a community that turns its back on children in need.If a society is judged by how we treat our most needy, then we,as Golden Valley residents,have failed. I would hope that the City of Golden Valley reaches out to our community with research- based data to ease our citizens irrational fears about housing a day treatment facility. Vote from Feb 5th council meeting D Meythaler [smithmey@centurylink.net] Sent:Monday, February 17, 2014 9:07 PM To: Harris, Shep;Clausen, Joanie; Fonnest, Larry; Schmidgall, Steve;Snope, Andy Dear Mayor Harris and members of the Golden Valley City Council, I am writing in regards to the city council meeting from Feb. 5th. I am concerned with some of the attitudes and lack of empathy that were expressed in that meeting and the message it sends to others about Golden Valley. As I watched the full meeting online I couldn't believe what I was hearing and the attitudes towards those afflicted with mental health conditions. These attitudes and miss conceptions only feed into the stigma of inental health and benefits no one. My biggest concern is what is the message we are sending out to our own citizens and the greater metropolitan community. That people with mental health issues are to be feared and not welcome in Golden Valley? People may have said that they thought what Lifespan does is admirable but will not be tolerated in our community. The problem with this is it is very short sighted. Because people who suffer from mental illness are already in our community. They are our neighbors. They play on our playgrounds and attend the park programs. They walk our streets and we just told them they scare us . We just told them their children will not be getting help in our community. We have collectively turned our backs on them. My other concern is we are turning away a business that wants to invest in our community. They want to put money into a property that is in need of improvement and in turn would show that our community is worth investing in and is thriving. Lifespan wants to expand into our community and help the families of our city and surrounding area who are in need of facilities like this. They want to bring in a higher educated work force with good paying jobs. It is wonderful when a business such as Culver' s Restaurants wants to come in to our city. But these are low wage jobs and doesn't benefit our community as greatly. Also what does that tell other businesses that may want to invest in our city in the future? That if we don't like your clientele you and those you serve will not be welcome? Let us educate ourselves to the needs of those who struggle with mental illness. Then meet those needs. Not deny their needs because of our our own miss information, conjecture and lack of understanding. I ask you to please reconsider allowing this project to move forward. Let' s not fear those in need. Let' s show compassion and allow the chance for those who need help from this facility receive it. So they can live in our community without feeling shame from their fellow citizens . Sincerely, Doug Meythaler 1409 Gettysburg Ave N, Golden Valley Sent from my iPad Day Treatment Facility & Group Homes in Golden Valley Kathleen Burke-Scheffler [kbsgab@comcast.net] Sent:Monday, February 17, 2014 4:33 PM To: Harris, Shep;Clausen,Joanie; Fonnest, Larry; Schmidgall, Steve;Snope, Andy Dear Mayor Harris and Council Members, I'm saddened to read about the acrimonious comments heard at the meeting that took place at the Feb 7 Council Meeting regarding a proposed day treatment facility on Pennsylvania Ave in Golden Valley. I'd like to share my thoughts on facilities such as this and "group homes" in residential neighborhoods. I acknowledge the need for facilities in neighborhood settings. I support the rights of individuals with disabilities to have safe, nurturing, comfortable options for day treatment and/or full time housing. My husband and I have lived in Golden Valley since 1991. We enjoy our mature, quiet neighborhood. One slight drawback is that within a half block in two directions of our house, we have group homes. One home has residents with developmental disabilities and the other has residents with severe physical disabilities. Both of these homes are owned/operated by different private companies. While located in residential areas, they operate as businesses. Thus, there are multiple employee vehicles on the move with shift changes, and parked for hours during the day and night. Metro mobility type vehicles travel through the neighborhood throughout the day. While these are not major issues for us, we do feel the concentration of two group homes in such close proximity is not ideal for the neighborhood. Apparently cities the size of Golden Valley have no restrictions on concentration. This is a concern for us. For any companies operating group facilities in residential areas, I recommend the followi ng: Visit with the neighbors before opening. Explain who will be living in the house, how many staff will be on duty, what type of traffic will be generated. Give contact information so we know who to call for any questions, issues or to invite staff and residents to neighborhood events. Maintain your properties beyond the minimum standards. Keep the lawn mowed, trimmed. Move your garbage containers off the street or sidewalk after weekly pickups. Promote safe driving through the neighborhood by your staff and visitors. We are fortunate to have young children and pets on the move in good weather and their safety is a priority. The staff and residents of one of the group homes in our neighborhood attend our annual August"Night to Unite" picnic. They also attended a Neighborhood Watch meeting prior to the facility opening and began building relationships with the neighbors. The staff of the other group home does not interact with the neighbors at all (from what we have experienced), leaves their garbage and recycling containers on the sidewalk for 24 hours or more after Friday pickups. You can guess which group home feels more a part of this neighborhood to us. Thanks for reading and considering my thoughts as you face future requests for special housing. And, thanks for serving the City of Golden Valley! Kathleen Burke-Scheffler 7410 Knoll Street Golden Valley, MN LifeSpan Rejection Betsey House [betseyhouse0422@gmail.com] Sent:Sunday, February 16, 2014 7:18 PM To: Harris, Shep;Clausen,Joanie; Fonnest, Larry; Schmidgall, Steve;Snope, Andy Dear Council Members, As a 30-year resident of Golden Valley, I was ashamed to admit that fact, following the recent Star Tribune article with regard to the council's vote rejecting the acceptance of LifeSpan. I found the comments that were made by residents were fueled by ignorance to the needs for children who need help. Considering that Minnesota is severely lacking in mental health resources, I would hope that Golden Valley would want to become a trend setter. It appears that LifeSpan has an excellent record of supervising their clients in both Shoreview and Burnsville. I felt your response was discriminatory and I would be very disappointed to see a handful of uninformed residents control the Council's decision. I have a daughter that suffers from mental health issues, so I know, first-hand, how difficult it is to find help in the Twin Cities. My daughter is bipolar and suffers from borderline personality disorder. When she was 29 years old, she attempted suicide, for the first time. It wasn't until this suicide attempt that she was finally able to get the help that she needed. While she was at an older age than what LifeSpan would have served, she wasn't able to find help because the resources are so tight...and that was as an adult. Now imagine what it is like for a child who suffers from the same illness as my daughter. Where might they go? My daughter is only one of many. These children need direction, management, and love, to learn how to deal with their lives. What better way than to open the door for them, here in Golden Valley. Please keep an open mind for those children who don't understand what's happening in their lives. Thank you for your time and consideration, Betsey House 1413 Gettysburg Avenue North Golden Valley, MN 55427 763-593-9745 City council meeting Doug Meythaler [smithmey@comcast.net] Sent:Saturday, February 15, 2014 8:31 PM To: Harris, Shep;Clausen, Joanie; Fonnest, Larry; Schmidgall, Steve;Snope, Andy Dear Mayor Harris and members of the Golden Valley City Council, Since moving to Golden Valley over 11 years ago, I have been proud to be a member of a welcoming, open, and caring community. I have bragged to friends and family about the variety and quality of the community programs available. My children have grown up participating in a variety of park and rec programs where children of all races and abilities have been welcomed and encouraged to join together. Unfortunately, the intolerant and uninformed attitudes expressed by my fellow citizens and some members of the city council on February 5th, have left me questioning whether I want to continue to raise my family in this community. I was truly appalled by what I heard as one citizen after another got up and portrayed children with mental illness as monsters who would jeopardize the safety of women working in their gardens, small children outside of their homes and children playing on the neighborhood sledding hill. One community member read from the applicant ' s promotional materials in a manner that was utterly degrading to victims of abuse and neglect, promoting fear and encouraging discriminatory attitudes rather than compassion. As a mental health professional who has worked with children and families impacted by mental illness I am frequently confronted with the need to educate others about mental illness. However, I have never heard a group of people be so openly disrespectful and degrading toward persons suffering from mental illness. The uninformed nature of their comments was so obvious that I was certain that each of you, as educated and respected government officials would certainly see through the fear and innuendo and encourage tolerance and respect. Instead I listened as members of the city council reinforced fears, accused the applicant of lying as she refused to use the same degrading language as others in the room and ignored the information provided by your own experts. The message that children with mental illness are not welcome in our community rang through loud and clear. What most of the people in the room, including many of you failed to recognize is that children, adolescents and adults with mental illness are already walking down our streets, playing on our sledding hills and living in the house next door. Children with mental illness and severe emotional disturbance already play in our parks, on our sports teams and attend our children's schools . They are not monsters to be feared. They are not criminals to be locked up. They are not a public safety threat. They are just kids who want to fit in, feel welcomed and be healthy. It is truly unfortunate that each of you had the opportunity to speak out against stigma, discrimination and intolerance and only 2 of you were able to do so by vote and only Council Member Schmidgall by his well informed and eloquent words. I can only hope that through this process you will be compelled to examine your own beliefs and will use your position to encourage others to examine theirs. Education about mental illness in and of itself cannot break down the barriers of discrimination without a willingness to challenge one' s beliefs. Jill Smith Lifespan day treatment facility gmhill@usfamily.net Sent:Friday, February 14, 2014 3:23 PM To: Harris, Shep;Clausen,Joanie; Fonnest, Larry;Schmidgall, Steve;Snope, Andy I am a member of NAMI and a resident in Golden Valley for the past 43 years. I was grieved by the decision of the city council regarding the proposal for a day treatment center in Golden Valley. I understand this issue will be revisited at the council meeting on Feb.18th, but my understanding is that the council will not open up the meeting to public testimonies. Is this ir�formation correct? If it is not, I will be present at the meeting. This is a very personal matter for me. I am married to a person who has a Borderline Personality Disorder, chronic dysthymic depression accompanied by anxiety. ff there were resources for him when he was a younger person, his life and my life would be so much better. Treatment must begin early. Mental illness affects everyone not only the person living with the disease. ft affects everyone who comes into any kind of a relationship with a mentally ill person. Everyone's life is turned upside down until treatment is in place. Mental illness is not curable, but it is treatable. I am so adamant that access to treatment must be available to all those afflicted by mental illness. Everyone should attend the 12 week course given by NAMI and they will understand more of the truth and complexities of inental illness. I wasn't at the meeting but somehow from the StarTribune article I sense that the decision was discriminatory and based on ur�founded fears, stigma and ignorance regarding mental illness. I wonder if this decision would be the same if one of you had a child or another family member afflicted with a mental illness. Somehow I believe you would view this proposal through"different lenses" and your decision would be based on the real need to offer everyone an opportunity for treatment whether the disease is cancer, mental illness, diabetes, Down syndrome etc. I'm confident that everyone will revisit this issue with a different perspective and perhaps more compassion and empathy for persons who didn't ask for this disease and would love to receive quality treatment from LifeSpan and become valuable citizens in society. I hope that you will be able to live with your decision if it continues to be unjust and harsh for innocent children who developed this disease by no fault of their own. I'm rather confused by the concern about the children in the neighborhood being in danger. The residents are supervised extensively and they will be there only from 8:00 until 2:00. Where's the danger to the neighborhood? I'm nauseated at the truth behind this decision. That the affluence of the persons in objection to this treatment center are more ir�fluential to the city council and mayor than the truth from educated persons. Gladys Williamson Concerned citizen and passionate member of NAMI Fwd: LifeSpan bobmattison [bobmattison@hotmail.com] Sent:Thursday, February 13, 2014 3:46 PM To: Schmidgall, Steve;Snope, Andy Steve and Andy thanks for your tl�oughtful and courageous vote. Here fyi is a note I sent to shep and joanie. I hope the council decision can somehow be reversed. Bob mattison -------- Original message -------- From:Robert Mattison Date:02/13/2014 11:33 AM (GMT-07:00) � To:Joanie Clausen ,Shep Harris Subject:LifeSpan Joanie, you and I are lifelong Golden Valley residents and citizens, and probably more than most feel the sting when our community is dragged 'm the mud (especially when it is deserved). Shep, as mayor you should also feel it particularly acutely. I hope you both realize by now how wrong the LifeSpan decision by tl�e council was, and how it has hurt Golden Valley's wel]-deserved reputation and self-image as an open and welcoming community for all. I watched the entire public hearing online, and I have to say that my pride as a citizen of Golden Valley has been severely impacted. I have not felt this bad since the cops were harassmg Airican Americans on Highway 55 back in the '60s. Just look at tl�e comments to the recent Strib article - they make me cringe and I hope they make you cringe. Your job is to make the best decisions for the entire city and not defer to the irrational fears and unsubstantiated prejudices of a few, especially when there are so many well-documented facts and expert opinions (includ'mg our police chief and the Hennepm County assessor)to the contrary. The fact is we a]l live close to mentally ill youtl� - ne�t door, down the street, in our schools, grocery stores, places of worship, you name it. Tl�ey need help, and Golden Valley should be a place they can get it with open arms. I urge you to change your position and do everything you can to get the council to change its decision as soon as possble. Call a special meeting if you have to - do whatever you have to do - but get this fixed! 11�e short-term and long-term implications for our great city are too important for you not to take urgent action. 11�anks, Bob Mattison Robert M. Mattison 1120 Angelo Drive Golden Valley, MN 55422 H: 763-522-5353, C: b12-61$-8265 Lifespa n John Giese [sgtgiese@comcast.net] Sent:Thursday, February 13, 2014 11:55 AM To: Burt,Tom; Harris, Shep; Fonnest, Larry;Ciausen, Joanie;Schmidgall, Steve;Snope,Andy Below you will find a very compelling article in Newsweek about mental health issue facing college students: http://mag.newsweek.com/2014/02/07/colleges-flunk-mental-health.html My point is this: mental health is all around us and the younger kids learn about it and get help the better off they are into adulthood. Lifespan would be an asset to that location and to vote "no" simply based on fear and innuendo, traffic and noise, is short sighted. They have met all zoning requirements and the conditions the city staff has set forth. We as a city are becoming the Nimby's of the metro area via the press and its time that we come together and be a leader in mental health objectives and approve this facility. They have been very offended no doubt, and perhaps too much damage has already been done to have them feel welcome within our city at any location. ff this is the case then that is a sad state of affairs. We all make decisions at times and I implore Shep, Larry, and Joanie to change your votes from a "no" to a "yes", so we can set a new outlook for these kids and mental health causes in a positive way. Will it take courage to change your vote and ask to have it put on the agenda for the next meeting? Yes, but I guarantee you will become a stronger council because of it and you can then move onto other issues that face this city. What if another city as New Hope, Crystal, or Robbinsdale steps in and makes way for Lifespan? What will that tell others around the metro about Golden Valley's attitude toward kids who need counseling and guidance? I've done my research and have talked with former social workers and families that have experienced these types of facilities, and its all positive. This isn't a mental hospital like in St Peter either. fts a center for kids and teenagers to learn coping skills, get positive feedback via therapy, and also to do homework! Again, I implore Shep, Larry, and Joanie to ask the city manager via writing, that this be put on the agenda for the next council meeting for another vote BY TODAY. If done today, perhaps there is still enough time to have it posted on the agenda. Otherwise, at the meeting I believe it would take 4 out of the 5 to make that happen. Please call with any questions and I hope you have the courage to do so. Best Wishes, John Giese LifeSpan of Minnesota Proposal Neal R. Holtan [holta002@umn.edu] Sent:Thursday, February 13, 2014 12:11 PM To: Harris, Shep;Snope,Andy;jclausen@goldenvalleymnn.gov; Fonnest, Larry; Schmidgall, Steve Dear Elected Officials, I am deeply disappointed—yes, I even share Sue Abderholden's feeling of"disgusted"—about your recent vote to reject LifeSpan of Minnesota's application for a residential mental health facility for children and adolescents in a properly zoned Golden Valley location. Besides forgoing the obvious economic boon of numerous jobs and increased spending at other businesses,the decision makes a lie out of the oft-repeated description of Golden Valley as "welcoming." It is anything but welcoming to yield to what I consider irrational bigotry toward the mentally ill. I feel that your decision damaged our image and reputation as a desirable place to live and do business. It seems that you even ignored your own city staff's recommendations, much less operated without input from informed professionals in the mental health field. Before moving to Golden Valley three years ago, I lived across the street in Minneapolis first from a low- income housing residence for homeless individuals and later a large residential facility forthe treatment of drug addiction, a total of 22 years, and never once had a problem with any of the residents or heard about one. Therefore, I believe that to think that children as young as 5 years or even teenagers, under proper care and supervision, could present a dangerto neighbors is beyond any rational defense and rather represents fear-mongering. There is no scientific evidence to support the idea that the mentally ill present a physical dangerto anyone except themselves and perhaps their immediate families. I think you should start listening to Sue Abderholden, the executive director of the Minnesota chapter of the National Alliance on Mental Alliance. She can provide the research about the mentally ill that you need to consider rather than to rely on biased potential neighbors. I can tell you that Sue is widely respected for her even-handed, evidence-based, and staunch advocacy forthe mentally ill in Minnesota. I know about her personally because I'm a member of what is called the Council of Presidents, made up of the past presidents of the Alumni Society of the University of Minnesota School of Public Health. Two years ago, we awarded Sue, an alumna,the highest honor bestowed by the school,the Gaylord Anderson Award, for lifetime contributions to public health leadership and achievement by one of our graduates. Currently, I'm involved as an interviewer on an oral history project sponsored by Anoka County Historical Society about Anoka State Hospital, previously a facility that functioned as an asylum forthe insane and later as a hospital forthe mentally ill. In the interviews of former staff and patients,the common theme emerges of entrenched prejudice and fear of the mentally ill in the community. It took many forms, from negativity toward people who worked at the facility to numbered, un-named graves in the hospital's cemetery. It's easy to want to believe that such anachronistic beliefs are relics from the past, but apparently not, based on what has happened here. I hope that there is time and opportunity to reverse the decision to deny LifeSpan's application. Neal Neal Ross Holtan MD„ MPH, PhD 5929 St. Croix Avenue N. Golden Valley, MN 55422 FW: Email the City Manager's Department [#241] Cityhall Sent:Thursday, February 13, 2014 9:59 AM __ __ _ _ _ _ From: City of Golden Valley [mailto:no-reply@wufoo.com] Sent: Thursday, February 13, 2014 9:45 AM To: Cityhall Subject: Email the City Manager's Department [#241] Name � Patricia Lund Emai! * patricialund@q.com Comments � Dear Golden Valley city officials, I urge yau to reconsider yaur decision to nat aBlow a treatment facility far children with mental iliness. As Hubert Humphrey said 'The moral test of a government is how that government treats those at the twilight of life, the elderly, the dawn vf life, children, and thase in the shadows ofi life, the sick and paor.'° Acting to support this facility is the right thing to do and the smart thing to do. Untreated mental illness takes resources away from police, the criminal justice system and the health care system. We want everyone in our community well and healthy enough tn contribute. Thank-you. LifeSpan day treatment services in Golden Valley Mary McCarthy [mpomccarthy@gmail.com] Sent:Wednesday, February 12, 2014 1:14 PM To: Harris, Shep Cc: Clausen,Joanie; Fonnest, Larry;sschmidgall@goldenvalley.gov; Snope, Andy Dear Mr. Harris, I just read the article in the Star Tribune re: the rejection of the LifeSpan proposal for a day treatment facility in Golden Valley. I understand that the issue will be revisited on Feb. 18 . In that case, there is something that I feel the need to say. I have been a resident of Golden Valley for almost 30 years and taught pre-school at Calvary Lutheran Pre-Kindergarten for 15 of those years. After that, I volunteered at the kindergartens of Northport Elementary for 8 years. From the time I started teaching to the end of my experience, more and more children were in need of behavioral or mental health treatment. We worked with school districts and Washburn Child Guidence staff often to get early intervention for those kids. For the parents, it was agonizing. Finding health services for children is a daunting task, even for well educated middle class people who would do anything for their kids. Often, there is nowhere to go and no good answers. I know, because I was one of those parents too. My son had anxiety and depression issues from pre-school age which are still ongoing. He is 29 years old now. We looked for help from the schools, from our doctors, psychologists and psychiatrists . At age 11, he was hospitalized at Abbott Northwestern hospital and enrolled in their day treatment program. I met all kinds of kids with problems there. None of them were monsters who would harm "neighbor kids" . They were just kids needing help. Long story short: I know many other parents in Golden Valley who need help with their children. If we don't help them in Golden Valley, who will? Do we want to be a city who helps, or just says "not in my backyard" . More and more kids are facing anxiety, depression, ADHD, and many other combinations of inental health problems . Ask any teacher you know or any parent. Won't we even help our own? I could have used a local treatment center when my son was young. In his teens, we had to look at programs in St. Cloud and Duluth. What does that tell a child of his worth? No one wants you. You're hopeless. Worse yet, you're scary and shouldn't be around other kids? Day treatment that lasts from 8 : OOam to 2 : OOpm occurs during the school day. Any parent with children sliding on a nearby hill , has children too young to be in school and should be accompanying them anyway. Day treatment is not residential treatment. I 've always been proud to say Golden Valley was my home. After reading this article, I was ashamed. Please reconsider the council' s decision. It' s not enough to pay lip- service to "doing the best for our children" . It takes work and sacrifice. Any parent of a child with mental health problems knows that. Let' s make Golden Valley a city to be proud of. Who will help our kids if we don't? Thank you, Mary O. McCarthy 1760 Kelly Drive Golden Valley, MN 55427 n3_59.s-0�'15 Fwd: Youth Transition Program Jwcole1536@aol.com Sent:Tuesday, February 11, 2014 2:26 PM To: Snope, Andy Andy: I mistyped your address the first time. From: Jwcole1536@aol.com To: sschmidgall@goldenvalleymn.gov, asnope@goldenvalletymn.gov Sent: 2/11/2014 2:03:02 P.M. Central Standard Time Subj: Youth Transition Program Dear Steve an d An d y: Thank you for supporting a program that will provide mental health treatment to the youth of Golden Valley and area. Having treatment close to a child in trouble is most important to the child , their family and our community. We would appreciate if you send us what you feel were the major points that caused the Mayor and majority of the Council to defeat the idea. Ann and Jack Cole 1536 Win netka Av. N. golden Valley, 55427 753 546 7483 jwcole1536(a�aol.com LifeSpan and MinnPost Stephen M. Dent [sdent@partneringintelligence.com] Sent:Monday, February 10, 2014 12:30 PM To: Harris, Shep;Schmidgall, Steve; Snope, Andy; Larry Fonnest[Iarryfonnest2013@gmail.com];Clausen,Joanie Hello all, I was not aware of the LifeSpan of Minnesota, Inc. controversy before reading it in today's MinnPost, and I must say the community reaction did not surprise me. While we may officially be an "open and welcoming community," I suspect we are t�uly not -at least from the "community" perspective. The story was pretty much the same when it came to the light rail with strong undercurrents of NIMBY-ism reverberating in the echo chamber. The MinnPost article was not flattering to Golden Valley. I lived across the street from a drug rehabilitation haliway house -the RS Eden House- in Elliot Park, in downtown Minneapolis -and we never experienced a single problem. I commend the mayor and others for wanting to do research on how other-like facilities have impacted other neighborhoods. Perhaps statistics will calm the fears. Steve -thank you for your support for these children. Mental Illness is not well understood in the United States and is way underfunded. Perhaps institutions such as LifeSpan can help us better understand it and provide a pathway to more productive and happier lives for those who suffer with it. As for our community, my true wish is that we somehow learn to be more tolerant and open to change. Saying we are a tolerant community is not enough...we must be one if we are to have any credibility in the metro area and grow our city. Sincerely, Stephen Dent 5929 St. Croix Ave N Golden Valley, MN 55422 763-54�4-3460 About the Lifespan project Kate Searls [katesearls@msn.com] SentSunday, February 09, 2014 9:25 AM To: Snope, Andy Dear Council Members Snope, I want you to be aware that our family SUPPORTS the Lifespan plan to provide daytreatment services for children at a Golden Valley location. My own neighborhood (behind the Perpich School) has several houses in which care is provided to seniors or dissabled adults. The mental and behavioral challenges experienced by these residents is why they cannot live independently and have to rely on such services. These people are LOVELY neighbors. The staff who work with them are good people. Our neighborhood has not been negatively impacted by the presence of these supportive facilities. Daytreatment is for children whose mental and behavioral challenges are treatable but require a more focussed set of services than are usually available in schools. Children with these needs come from every neighborhood, including the many nice neighborhoods of Golden Valley. Lifespan's proposal would be an POSITIVE addition to our community fabric. It would communicate that, just as we allow developments aimed at supporting elders with memory care issues, we also support children who need focussed services to help them connect with their best possible futures. Please exert your own efforts on getting this project approved. Thanks! Kate Searls 6461 Westchester Circle Kate Searls 612.239.1079 katesearls@msn.com Sad week for human rights in Golden Valley Paula Pentel [paula@paulapentel.com] Sent:Friday, February 07, 2014 3:51 PM To: Harris, Shep;Clausen,Joanie;Schmidgail, Steve; Fonnest, Larry;Snope, Andy; Burt,Tom Dear Council- I got an email about '7�king" Golden Valley on facebook yesterday and I did but right now I am not too proud of my C ity. The handling of the CUP �or Lifespan and the public testimony demonstrated a real lack of acceptance, and displayed an ignorance of effective treatment for mental illness and how important early intervention is for successful outcomes. Not only does Lifespan have a good track record, they offer daycare to employees which is a great benefit. With a CUP the Council must call out findings which are statements of FACT that are legally defensble regarding the ten considerations. Not '7�king" sometl�ing in a particular p]ace does not meet that standard. Staff had to ask repeatedly to get statements of FACT that are quantifiable. It is not up to staff to articulate that - that's the responsibility of the elected officials. I am glad that council members Schmidgall and Snope realized the slippery slope of trying to derry tl�is project witl�out just cause. The business meets the zoning, it should have been approved. Shame on you. Respectfully, Paula Pentel Shameful council meeting Shazzam45@aol.com Sent:Friday, February 07, 2014 11:03 AM To: Harris, Shep;Clausen,Joanie;Schmidgall, Steve; Snope,Andy; Fonnest, Larry Cc: Burt,Tom Council Members I am ashamed of you for letting the council meeting turn into a fear mongering session against children who suffer with mental illness and an organization that is trying to help them in their early years. What in the world could such children and their families think hearing such hatred aimed at them coming from Mr. Mann. Why didn't anyone stop him ? Is he such a powerful neighborhood bully that everyone is afraid of him? Calling the children "them" reminds me of the rules Golden Valley had in very recent history about who could buy homes here and who could not. Is that the kind of community we are? Other than Councilman Schmidgall, none of you came to the defense of inentally ill children who deserve and need our help and concern no matter where they are. I am truly disgusted and horrified with your treatment of Life Span and how you conducted that meeti ng. Nancy Azzam . � . LifeSpan Proposal - Pennsylvania Ave. So. Jen Klein [jenleeklein@yahoo.com] Sent:Monday,January 20, 2014 9:05 AM To: Jen Klein[jenleeklein@yahoo.com]; Snope,Andy Cc: Brian Klein[brianckleini@gmail.com] Dear Mr. Snope, I apologize for the reference to the Minnesota Conservation Corps - that email was intended for Larry Fonnest. Sorry for the confusion on my part! Jen I am a lifetime resident of Golden Valley. I Iove this city and appreciate all the great parks, programs and amenities it provides. My husband (Brian Klein) and I built our second home in Golden Valley almost three years ago, moving into the corner of the Pennsylvania and Laurel neighborhood (510 Pennsylvania Ave. So.). We have a few concerns and unanswered questions regarding the proposal to sell the vacant lot across the street to a developer and their rental to LifeSpan LLC. We recognize the conditions the city has placed on LifeSpan's permit, and that aesthetic improvements could help the property's appearance, but we still have the following concerns: Increased Traffic and Noise - 300 trips/day including 15 small buses on Pennsylvania Ave. So. When we purchased this corner lot, we knew the lot across the street could be sold to a variety of businesses, but hoped for something with a minimal traffic and noise footprint (as we understood the previous business was mostly small vehicle traffic). Brian and I hoped for something actually desirable (like residential homes), but knew we couldn't "count" on that. We did not realize the noise that Liberty Carton (diagonal from our property) would create. The backing-up of trucks and traffic generated at each shift change creates such noise that we cannot open our windows without a major noise disturbance and cannot sleep without white noise to cover up the sounds. We also have at least 15 small buses twice a day at Workabilities - east on Laurel. This creates increased large vehicle traffic past our house that we did not understand would occur. With the current surrounding land use in mind, it makes us more aware of what �hi�h�r traffic of heavy vehicles (i.e. small buses) will mean going up and down Pennsylvania Ave. So. (estimated 300 trips per day). I don't know if the planning commission truly understands what it is like to live in a "mixed use" area - it is seemingly more industrial than we had anticipated with the type of traffic surrounding us. Brian and I question if we would've purchased this property if LifeSpan was in business, and wonder what potential buyers will think. I'm also questioning the planning commission's opinions/decisions on what is appropriate for "mixed use" (considering LifeSpan's use is a "buffer" - I would question that with the type of traffic I've just described). Safety- Clientele, Police Calls Brian and I are expecting our second child this summer and the increased traffic as well as the clientele served by LifeSpan concerns us. We believe this is important service that LifeSpan charges school districts, but are concerned that children who have emotional and behavioral disturbances caused by mental health disorders; neurological vulnerabilities; traumatic experiences, including abuse, neglect, and exposure to domestic violence; exposure to drugs or alcohol; disrupted attachments to adults and significant changes in the family. - LifeSpan's Web site is not appropriate with residential homes raising many small children. It is my understanding that LifeSpan utilizes the police if/when children cannot be controlled. This does not put my mind at ease as we frequently walk up and down Pennsylvania to get to the local parks, etc. Questions Our neighborhood has had an ongoing discussion of our concerns, and we are wondering why this proposal seems to be "rushed" through the approval process. Is there any kind of study that will concretely show the noise and traffic impacts to us as residents? The proposal indicates that the property is being sold to a developer and that LifeSpan is a renter. Does the developer have any other plans for the property? As I understand the proposal, LifeSpan does not plan to use the lower parking lot (directly across from our property). How does the developer plan to use this land? If LifeSpan ends their lease, does the city council approve the next renter, or does the developer choose this freely? My husband and I love living in this neighborhood and want to ensure the best for the future of our children, safety and property. We believe the city is looking out for the best use as well, but want to share our perspective as people who call this area of the city our home. �Thank you for your consideration and any answers you can provide. Brian or I would be happy to meet with you in person or over the phone to further discuss our questions/concerns. Jen and Brian Klein 510 Pennsylvania Ave. So. 763.234.4944 CZ��l U� Pl nnin a � �crartmcnt 763-593-8095/763-593-8109(fax) Executive Summary for Action Golden Valley City Council Meeting February 18, 2014 Agenda Item 6. A. Approving Findings and Determinations Concerning Conditional Use Permit Request for 345 Pennsylvania Avenue South Prepared By Jason Zimmerman, City Planner Summary At its February 5, 2014, meeting the City Council denied a Conditional Use Permit request for 345 Pennsylvania Avenue South and expressed verbally the findings and determinations that provided the rationale for that denial. Staff have recorded the findings and determinations and present them here for consideration by the Council. Attachments • Resolution Approving Findings and Determinations Concerning a Conditional Use Permit Request for 345 Pennsylvania Avenue South, Fundus Praedium, LLC, Applicant (2 pages) Recommended Action Motion to adopt Resolution Approving Findings and Determinations Concerning a Conditional Use Permit Request for 345 Pennsylvania Avenue South, Fundus Praedium, LLC, Applicant. Resolution 14-17 February 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING FINDINGS AND DETERMINATIONS CONCERNING A CONDITIONAL USE PERMIT REQUEST FOR 345 PENNSYLVANIA AVENUE SOUTH, FUNDUS PRAEDIUM, LLC, APPLICANT WHEREAS, at its regular meeting on February 5, 2014 the City Council heard and considered a request for a Conditional Use Permit to allow the operation of a Youth Transition Program (LifeSpan) to be located at 345 Pennsylvania Avenue South in the I-394 Mixed Use Zoning District; and WHEREAS, at the meeting of the City Council, the Council verbally expressed its rationale for denying the Conditional Use Permit and memorializes its rationale in this resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley that its rationale for denying the Conditional Use Permit to operate a Youth Transition Program (LifeSpan) at 345 Pennsylvania Avenue South is as foltows: 1. The close proximity of the proposed use to single family residences would likely have deleterious impacts on them. 2. Perceptions surrounding the proposed use would lead to negative impacts on the property values of the surrounding residential properties. 3. The number of daily trips of buses and vans to and from the property for the proposed use would result in an increase in noise levels in the neighborhood. 4. Based on evidence from facilities in other locations, the proposed use is likely to generate a number of police calls, placing an added burden on the City's resources. 5. The Applicant under-represented the intensity of the proposed use. 6. The proposed use would potentially threaten the health, safety, and welfare of the City and its residents. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk.