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03-04-14 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber March 4, 2014 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda -All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - Council/Manager Meeting - February 11, 2014; and City 3-12 Council Meeting - February 18, 2014 B. Approval of Check Register 13 C. Licenses: 1. Rental Property Licenses 14-15 2 Solicitor's License - TakeAction Minnesota 16-18 D. Minutes of Boards and Commissions: 1. Environmental Commission - January 27, 2014 �g 2. Human Rights Commission - January 27, 2014 2p-22 3. Open Space and Recreation Commission - January 27, 2014 23-24 4. Envision Connection Project Executive Board - January 16, 2014 25-27 5. Joint Environmental and Open Space and Recreation Commission - 28 January 27, 2014 6. Bassett Creek Watershed Management Commission - January 16, 2014 29-38 E. Call for Public Hearing - Drainage and Utility Easement Vacation - Carousel 39-44 Automobiles PUD #95 - 9191 and 9393 Wayzata Boulevard - 4/1/14 14-18 F. Direction to Human Rights Commission - Mental Health Awareness and Education 45 Program G. Receipt of January 2014 Financial Reports 46-54 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Utility Easement Vacations - Plats of Woodlawn Park and Eldridge 55-60 3rd Addition PUD 109 (4824 Triton Drive) 14-19 5. OLD BUSINESS 6. NEW BUSINESS A. Quotes - Wildwood Park Playground Equipment and Authorizing Loan for School of 61-63 Engineering and Arts 14-20 B. Announcements of Meetings C. Mayor and Council Communications 7. ADJOURNMENT Council/Manager Meeting Minutes February 11, 2014 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope City Manager Tom Burt, Finance Director Sue Virnig, Community Development Director Mark Grimes, Director of Parks and Recreation Rick Birno, Volunteer Coordinator Sandy Werts, Public Works Director Jeannine Clancy, City Engineer Jeff Oliver, Public Works Maintenance Manager Bert Tracy, Street Maintenance Supervisor Mark Ray, Park Maintenance Supervisor AI Lundstrom, Engineer Eric Seaburg, Fire Relief Association President Ryan Magnuson, Fire Relief Association Trustee Chris Gemlo, Fire Relief Association Treasurer Paul Steinman and Administrative Assistant Lisa Wittman. The meeting began at 6:30 pm in the Council Conference Room. Schuller's Tavern Request for Outdoor Patio Mark Grimes explained the process Schuller's would need to go through in order to construct an outdoor patio. The steps include: completing a building code analysis, re- designating the Comprehensive Plan from residential to commercial, rezoning the property from residential to commercial, obtaining a Conditional Use Permit and obtaining variances. He stated that there are concerns about an increase in noise from the neighboring property owners and added that Schuller's is currently considered to be a non-conforming use and non-conforming uses cannot be expanded. The Council discussed the process, the definition of"expansion," and the possibility of a covenant being put in place to help address the neighbor's concerns and to define what types of uses could occur in the future if the property was no longer owned by Schuller's. After discussion, the Council consensus was that they would be supportive in allowing Schuller's move forward in the planning process. Lilac Planting Tom Burt discussed the cost of maintenance and staff time involved in the Lilac Planting program and stated that he would like direction from the Council to determine if the program is something they would like to continue. He added that there will be money in the 2015 proposed budget for the ongoing maintenance of the existing plants and if Council gives direction to continue the program additional dollars will be budgeted. The Council discussed the history of the program, the expense of the program, staff time and the ongoing maintenance and replacement costs. They also discussed focusing resources on the maintenance of the plants already in place and the possibility of grants or other outside funding opportunities such as sponsorship to help raise money for the program. After discussion the consensus of the Council was that this is a community building event and they would like to keep the program in place for one more year in order to allow the committee time to talk to businesses about maintenance partnerships and possible fundraising opportunities. Council/Manager Meeting Minutes February 11, 2014 — Page 2 Fire Department Relief Association By-Law Amendment Regarding Pension Increase Chris Gemlo, Paul Steinman and Ryan Magnuson discussed the mission and budget of the Golden Valley Fire Relief Association. They also discussed the historic municipal contributions and retirement benefit levels. They asked the Council to consider increasing the benefit level from $7,000 to $7,300. The Council was supportive of the by-law change and directed staff to put the item on a future Council meeting agenda. Snow Plowing Policy Mark Ray gave a presentation regarding the City's snow plowing policy. He reviewed the responsibilities of the Public Works Department including, staffing, route maps for streets and sidewalks, the policy regarding damage to mailboxes and how the decision to plow is made. The Council suggested that the snow plowing policy be put on the City's website and be put in the CityNews newsletter every fall. Douglas Drive Reconstruction Project Update Brett Weiss and Andy Plowman from WSB, Inc. were in attendance to provide an update on the Douglas Drive Reconstruction Project. They gave a presentation and discussed the history of the project, the current status of the project, the preliminary design layout components such as typical sections, alignments, medians, underground utilities and roundabouts. They explained the next steps in the process which includes the final design of the project, working on right-of-way acquisition, project bidding/awarding, public involvement and construction starting in 2016/2017. The Council discussed the maintenance responsibility of the bike trails, the possibility of a creek overlook, noise mitigation, water quality issues, landscaping, lighting, roundabout education and public participation. 2014 Legislative Priorities The Council continued their discussion from their November Councit/Manager meeting regarding potential 2014 Legislative Policies. The Council consensus was to combine the bonding bill regarding the Douglas Drive/Highway 55 Intersection and the bonding bill regarding Highway 169 into one transportation bill. Staff will work on the suggested revisions and bring the policies to the February 18 regular Council meeting for consideration. Council/Manager Meeting Topics and Council Goal Setting Workshop Minutes The Councit reviewed the minutes from the Council Goal Setting Workshop. It was noted that the item regarding future neighborhood meetings or listening session should be changed to state that the sessions will be quarterly on established dates and that they could be held during the fourth week of the month. The Council also discussed Council cohesion and talking to the media. The Council discussed several of the future Council/Manager meeting topics that were included in the agenda packet and added and removed some from the list. The items added included: greenways and connections across Highway 55. The items removed Council/Manager Meeting Minutes February 11, 2014— Page 3 included: snowplowing policy, code of ethics for the Council, Golden Valley Business Council, Schuller's, Douglas Drive update, Golden Valley Foundation/Golden Valley Community Fund, neighborhood organization, Comprehensive Plan, and bidding process. The Council also discussed council cohesion and speaking with the media. Mayors Against Illegal Guns Mayor Harris stated that the organization Mayors Against Illegal Guns would like him to represent the City of Golden Valley. There was not consensus from the Council to have the City represent this organization. Minimum Wage Tom Burt stated that cities are being asked to support a resolution regarding raising the minimum wage. The Council discussed the financial implications to the City and the consensus was to not bring the "Raise the Wage" resolution a Council meeting for consideration. Move Minnesota The Council discussed the Move MN campaign which is a state-wide comprehensive transportation funding package. The Council discussed other organizations and cities that are supportive of the campaign and the consensus was to bring the resolution to the next regular City Council meeting for consideration. Update and Discussion of LifeSpan Conditional Use Permit Council Member Snope asked that this item be added to the agenda. Tom Burt provided an update on the recent consideration by Council regarding a Conditional Use Permit for LifeSpan. He explained that the action taken by the Council on February 5 was to deny the Conditional Use Permit and to have staff prepare the Council's findings for that denial. In the meantime, staff has administratively given the applicant a 60-day deadline extension in order to allow time for the Council to adopt the findings in order to complete the process. He stated that if the Council wishes to have the issue brought back to them for further consideration, there would need to be a motion to rescind the original vote on the next Council meeting agenda which would require a 3-2 vote by the Council. If the Council chooses to add the item to the agenda at the Council meeting on February 18 it would then require a 4/5 vote by the Council to approve the request. The Council discussed whether they would like to table the issue in order to obtain additional information and to provide time for dialogue to occur. The Council also discussed the public hearing notice process and the possibility of rezoning and re-guiding other potentially challenging properties. After discussion there was not consensus to move forward with rescinding the original vote on the issue. The resolution for findings regarding the denial will be on the next regular Council agenda. The meeting adjourned at 12:25 am. Lisa Wittman Administrative Assistant Regular Meeting of the City Council February 18, 2014 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on February 18, 2014 at 6:30 pm. The foflowing members were present: Clausen, Fonnest, Harris, Schmidgall and Snope. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledpe of Alleqiance The Pledge of Allegiance was recited. Approval of Aqenda MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the agenda of February 18, 2014 as amended: Addition of Letters and/or Emails Received Regarding Conditional Use Permit for 345 Pennsylvania Avenue South. Approval of Consent Aqenda MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the consent agenda of February 18, 2014 as amended: Addition of Letters and/or Emails Received Regarding Conditional Use Permit for 345 Pennsylvania Avenue South, and removal of Rental Property Licenses and Authorization to Sign Agreements with WSB & Associates for Final Design - Douglas Drive, TH 55 to Medicine Lake Road, Call for Public Hearing - Special Assessments - 2014 Pavement Management Program - 3/18/14 and Waiver of Public Hearing and Certification of Special Assessments - 2013(A) Pavement Management Program Driveways. *Approval of Minutes - Council/Staff Workshop - Januarv 11. 2014 and Citv Council Meeting - Februarv 5, 2014 and Council/Manaqer Meetinq - December 10 2013 and Januarv 14, 2014 MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the Council/Staff Workshop of January 11, 2014; City Council Meeting of February 5, 2014 and the Council/Manager Meeting minutes of December 10, 2013 and January 14, 2014 as submitted. *Approval of Check Reqister MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the City and Housing and Redevelopment Authority check register as submitted. Regular Meeting of the City Council February 18, 2014 Page 2 Rental Propertv Licenses Council Member Snope had questions about the Star Status. Stacy Carlson, Police Chief answered questions from the Council. MOVED by Snope, seconded by Fonnest and motion carried unanimously to authorize the issuance of license as recommended by staff. *Minutes of Boards and Commissions MOVED by Snope, seconded by Clausen and motion carried unanimously to receive and file the minutes as follows: Envision Connection Project Executive Board - December 19, 2013 Human Services Fund - January 13, 2014 Joint Water Commission - January 6, 2014 Tri-City Council - January 9, 2014 *Unmarked Police Vehicle - Quotes MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the purchase of a Ford Police Interceptor Utility Vehicle, through State of Minnesota Squad Car Contract 37669, from Nelson Auto Center for $32,986.82. *Sewer Flow Meter Cell Phone Svstem Soflware - Quotes MOVED by Snope, seconded by Clausen and motion carried unanimously to approve purchase of updated sewer flow meter cell phone system software and licenses from Tech Sales, Co. for $32,175. The quotes were as follows: Tech Sales, Co $32,175 Mulcahy Shaw Water $33,630 *Green/Tee Mower - Quotes MOVED by Snope, seconded by Clausen and motion carried unanimously to approve the purchase of one new green/tee mower, through the Minnesota Materiats Management Division awarded Contract No. 62398, from MTI Distributing for a total purchase price, including Minnesota sales tax, for $29, 906.79. Regular Meeting of the City Council February 18, 2014 Page 3 *Authorization to Submit Application for Henneain Countv Transit Oriented Development Funds - Golden Vallev Road Public Improvement Proiect Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-11 RESOLUTION APPROVING SUBMITTAL OF AN APPLICATION FOR USE OF HENNEPIN COUNTY TRANSIT ORIENTED DEVELOPMENT FUNDS GOLDEN VALLEY ROAD PUBLIC IMPROVEMENT PROJECT The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Appointment of Alternate to Bassett Creek Watershed Manaqement Commission Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-12 RESOLUTION APPOINTING JANE MCDONALD BLACK AS ALTERNATE COMMISSIONER TO THE BASSETT CREEK WATERSHED MANAGEMENT COMMISSION The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Call for Public Hearinp -Allev and Utilitv Easement Vacations - Plats of Surinq Green South and Re�tistered Land Survev No. 106 (The Three Nine Four Apartments) 3/18/14 Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-13 RESOLUTION ESTABLISHING A PUBLIC HEARING ON MARCH 18, 2014 TO CONSIDER VACATION OF PORTIONS OF PUBLIC ALLEY AND UTILITY EASEMENTS IN THE PLATS OF SPRING GREEN SOUTH AND REGISTERED LAND SURVEY NO. 106 The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Regular Meeting of the City Council February 18, 2014 Page 4 Authorization to Sian Aqreements with WSB & Associates for Final Desiqn Douqlas Drive, TH 55 to Medicine Lake Road Council Member Fonnest requested staff to review the design. Jeannine Clancy answered questions from the Council. MOVED by Fonnest, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Council to sign the WSB & Associates Inc. Professional Services Agreement and Supplemental Agreement for Final Design Services, CSAH 102 (Douglas Drive) TH 55 to CSAH 70 (Medicine Lake Road) for an amount not to exceed $825,730. *Authorization to Siqn Contract with Prairie Restorations, Inc for Restoration and Maintenance of Native Plant Communities MOVED by Snope, seconded by Clausen and motion carried unanimously to authorize the City Manager to sign the contract with Prairie Restoration, Inc. for 2014 restoration and maintenance of Native Plant Communities for $27,450. *Support for Move MN Campaiqn Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-14 RESOLUTION FOR SUPPORT OF THE MOVE MN CAMPAIGN The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Authorization to Siqn Amendment to Extend Contract with Tim's Tree Service for Sprinq Brush Pickup MOVED by Snope, seconded by Clausen and motion carried unanimously to authorize the Mayor and City Manager to sign the Amendment to Contract 12-07 with Tim's Tree Service, Inc. for the 2014 spring brush pick-up program for $66,410. Call for Public Hearinq - Special Assessments - 2014 Pavement Manauement Proqram - 3/18/14 Council Member Snope had questions about the Pavement Management Program. Jeannine Clancy answered questions from the Council. Regular Meeting of the City Council February 18, 2014 Page 5 Call for Public Hearinq - Special Assessments - 2014 Pavement Manaqement Propram - 3/18/14 - Continued MOVED by Snope, seconded by Clausen and motion carried unanimously to call a public hearing for certification of special assessments for the 2014 Pavement Management Program on March 18, 2014 at 7 pm. Waiver of Public Hearinp and Certification of Special Assessments - 2013(A) Pavement Manaqement Proqram Drivewavs Council Member Snope had questions about the driveway program. Jeannine Clancy answered questions from the Council. Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-15 RESOLUTION WAIVING THE PUBLIC HEARING PURSUANT TO MINNESOTA STATUTES 429.031 AND ORDERING CERTIFICATION OF SPECIAL ASSESSMENTS ON PRIVATE DRIVEWAYS THAT INVOLVE 2013(A) CITY STREET IMPROVEMENTS The motion for the adoption of the foregoing resolution was seconded by Member Schmidgall and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. *Approval of 2014 Leqislative Policies MOVED by Snope, seconded by Clausen and motion carried unanimously to to approve City of Golden Valley 2014 Legislative Policies. *Authorization to Submit Communitv Development Block Grant Application for Jewish Housinq and Proaramminq (J-HAP) Supportive Housinq Proiect, 9300 and 9310 Golden Vallev Road Member Snope introduced the following resolution and moved its adoption: RESOLUTION 14-16 RESOLUTION APPROVING PROPOSED APPLICATION FOR 2014 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FUNDS AND AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT WITH URBAN HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS Regular Meeting of the City Council February 18, 2014 Page 6 *Authorization to Submit Communitv Development Block Grant Application for Jewish Housinq and Proqramminq (J-HAP) Supportive Housinq Proiect, 9300 and 9310 Golden Vallev Road - Continued The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Approval of Findinqs and Determinations - Conditional Use Permit 136 - 345 Pennsvlvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant Thomas Burt introduced the agenda item. Traci Hackmann, representing LifeSpan, answered questions from the Council. Thomas Burt, Mark Grimes, Community Development Director; and Allen Barnard answered questions from the Council. MOVED by Harris, seconded by Snope and motion carried to rescind action taken on February 5, 2014, failing to approve Ordinance No. 516, 2nd Series, Approval of Conditional Use Permit Number 136, 345 Pennsylvania Avenue South, Fundus Praedium, LLC (LifeSpan), Applicant. Upon a roll call vote, the vote was as follows: CLAUSEN - YES FONNEST - YES HARRIS - YES SCHMIDGALL - YES SNOPE - YES MOVED by Harris, seconded by Snope and motion carried unanimously to direct staff, pending a response from Fundus Praedium, LLC or LifeSpan, to coordinate a meeting with a panel of impartial mental health professionals, residents and staff to develop a communications plan and to facilitate a respectful dialogue between the parties. The Council did not consider Resolution 14-17, Resolution Approving Findings and Determinations Concerning a Conditional Use Permit Request for 345 Pennsylvania Avenue South, Fundus Praedium, LLC, Applicant. Announcements of Meetinqs Some Council Members may attend the West Metro Home Remodeling Fair on February 23, 2014 from 10:30 am to 3:30 pm at the Eisenhower Community Center, 1001 Highway 7. The Wildwood Park Play Structure Neighborhood Meeting will be held on February 24, 2014 from 6 to 7 pm at the Brookview Community Center. Some Council Members may attend the Golden Valley Business Council on February 27, 2014 from 7:30 to 9 am at the TwinWest Chamber of Commerce, 10700 Old County Road 15. Regular Meeting of the City Council February 18, 2014 Page 7 Announcements of Meetinqs - Continued The next City Council meeting is March 4, 2014. Robbinsdale School District has various dates to make bowls for the Empty Bowls event scheduled for March 11, 2014 from 4 to 7 pm at the Sandburg Learning Center. The dates to make bowls are as follows: Robbinsdale Middle School, February 24 from 6:30 to 8 pm. The Sacred Harp singing will be held at the Golden Valley Historical Society on March 13, 2014 at 7 pm. The Meadowbrook PTO event will be held at the New Hope Cinema Cafe on March 6, 2014 at 6:30 pm. Mayor and Council Communications The Council discussed the length of the Council/Manager meetings. After Council discussion, it was decided that Council/Manager meeting will be conducted by 10 pm. If a majority of the Council Members agrees the meeting can extend until 10:30 pm. Staff was also requested to note the timeframe on the agenda. Thomas Burt updated the Council on the mini storage facility at the corner of Highway 55 and Douglas Drive. The Council will be discussing neighborhood meetings at the March Council/Manager meeting. Adjournment MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to adjourn the meeting at 8:38 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant GZ�� C?� Finan c� Itrartmtnt 763-593-8013/763-593-8109(fax) �r�'� ���.� s'� ��.:°r° �.:�:� ���:� .. � �a��.:�� �k.�� �����.�, Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. C.l�� C7� Fire Department 763-593-8079/763-593-8098(fax) �� .� y=.��� .�-,. �.:��,.. ��!�� .��mw_ � .���.. .���_.... �u�..��.�� �: �. �.� �.�� ;�� °� ..g .. �_r Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. C. 1. Multiple Family Rental Property Licenses Prepared By Dave Gustafson, Fire/Property Maintenance Specialist Jill Lund, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the complex name, address and fees of those who have submitted an application for approval for multiple family rental property licenses. ANDERSON TRIPLEX- 6212 Golden Vallev Road Base building fee $ 125 STAR Status Level 0 90 Total License Fee $ 215 HERBECK TRIPLEX- 1510 Kellv Drive Base building fee $ 125 STAR Status Level 0 90 Total License Fee $ 215 GOLDEN VALLEY ARMS APARTMENTS- 6150 St Croix Avenue Base building fee $ 175 STAR Status Leve) 2 510 Total License Fee $ 685 MEDLEY PARK TOWNHOMES - 2343/2350/2389/2391 Mendelssohn Lane Base building fee $ 500 STAR Status Level 0 900 Total License Fee $ 1,400 VALLEY SQUARE COMMONS- 749/759 Winnetka Avenue North Base building fee $ 250 STAR Status Level 4 � Total License Fee $ 250 WEST END APARTMENTS - 241/251/261/271 Yosemite Circle Base building fee $ 500 STAR Status Level 2 790 Tota� License Fee $ 1,290 Recommended Action Motion to authorize the issuance of license as recommended by staff. ���� �� it A mini ' C y d. strati�n/C�uncil 763-593-3997 /763-593-8109(fax) �:. ..�;��� ° ��������.���������� .�� �. _�:���i�u����i. . .:���N���§�� :�.__ `. ��-�.�?�� Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. C. 2. Solicitor's License -TakeAction Minnesota Prepared By Judy Nally, Administrative Assistant Summary As per City Code, any individual or group intending to go door-to-door within the City selling products, taking orders or soliciting for business or donations must be licensed by the City to do so. Attachments • Peddler/Solicitor License Application (2 pages) Recommended Action Motion to approve the solicitor's license for TakeAction Minnesota. Appiication and fee must be submitted to the City Manager's Office the Wednesday prior to the City Council Meeting. Council Meetings are normaliy held the first and third Tuesday of each month. PEDDLER/SOLICITOR LICENSE APPLICATION � , � , TO: Gotden Valley City Council Fee Paid: $ 5c'��� 7800 Golden Valley Road Number of Persons: ' Golden Valley, MN 55427 Type of License: Peddler Solicitor ' (circle on Enclose the sum of$ 5�'``" for� (number) peddlers/solicitors as required by City Code of the City of Golden Valley and have comptied with all the requirements of said Code necessary for obtaining this lieense. ���,/�-�ir+n �inr�e�°�2, (Business or Indiv�dual Name or Organization to be Licensed) � � � 3087 Zc� - 333 �6`�l MN Business ID Federal Business ID (FEIN) Define Business ('j� �Ul�-- '{'�(ll-t'( 1 (Corporation, Proprietorship, artnership, Non-Profit, State of Incorporation or Individual) 70� Qay�'�orv`� .�'4�r-e 5 u�'� lUa (Address) �• a�1 rJ SS �� '� City, State and Zip Code) _�c,� f�sl 6N►- � iq9 rz�v�� D`��r 6st 79-o7`f � (Telephone Number, induding Area Code) N�W, THEREFORE, r�o� � � . +�r v��n hereby makes application for �App icant Name) period of Lj� �y through 12/31/ (`� , subject to the conditions and provisions of said City Code. ( ' n ure IicanUPrincipal Officer) Description of goods or services for sale (include prices)or indicate if soliciting donations. If more space is needed, attach additional sheets (be specific): �o Qoor)5. �e. w�ll bC c�dt,�4 VoT�r Du`tl��c�, �D M�enn6���� I'P_CrU�Me�� NOTE: If the products for sale are changed..or modified, you must give the City complete information r+egarding such change or mod�cation. List the names and addresses of EACH person who will be peddJing or soliciting on behalf of said orgarrization in the City, or, in the altemative, the name, address �nd telephone number or numbers where a responsible person of said organization will maintain a list of names and addresses of all persons engaged in peddling or soliciting in the City: L:� Y i en � Za �!� �I,� �'n o , i�-� �-- C.a 11 �5l- 379- o���l (If rfiore space is�needed, attach additional sheets) . STATE OF rn�����" ) )ss. COUNTY OF��.1U►`���N ) �u a5s ` i►�c�-�Z�� � I, �' r�cr� �• ��-s�u� � of T �e��� )"f�n�e s�'�� (Officer/IP�tividuai) (Name of OrganizationJ being first duly swom, depose and say that all the foregoing information is true to his/her own knowledge except as to matters therein stated on informatio�n and belief, and as to such matters, he/she believes them to be true. S u of plicant/PrincipalOfficer) Subscribed and swom to before me this day of �i° ��CL 20 �� � (Signature) • GOLDEN VALLEY ENVIRONMENTAL COMMISSION Regular Meeting Minutes January 27, 2014 Present: Commissioners Tracy Anderson, Tonia Galonska, Dawn Hill, Jim Stremel, Debra Yahle; Jeannine Clancy, Public Works Director, Eric Eckman, Public Works Specialist and Lisa Nesbitt, Administrative Assistant Absent: Commissioner Lynn Gitelis 1. Call to Order Stremel called the meeting to order at 8:00 pm. 2. Approval of Reqular Meeting Minutes — November 25, 3013 MOVED by Hill, seconded by Yahle, and the motion carried unanimously to approve the minutes of the November 25, 2013 meeting. 3. Review Commission Priorities A copy of the commission's priority list was reviewed. The Natural Area Management Plan won't be back before the commission for a few months. Council has indicated that they want to wait until after the legislative session before doing anything further with solid waste. Clancy spoke to the commission about the City's need for guidelines to be established regarding the maintenance of tax forfeited and vacant lots. The commission will assist with this over the next couple of months. It was also suggested that in the spring, the commission take a field trip to the various parks, nature areas and these vacant lots. 4. Proqram/Proiect Updates Summary on-file. Additionally, Stremel reported that the next Bottineau meeting will be in early February and will include a representative from the Mpls. Park Board. The last meeting was to prep for the February meeting. 5. Commission Member Council Reports Hill attended the Three River's trail open house in December. 6. Other Business None 7. Adiourn MOVED by Anderson, seconded by Galonska, and the motion carried to adjourn. The meeting adjourned at 9:00 pm. Lisa Nesbitt Administrative Assistant MINUTES Human Rights Commission (HRC) City of Golden Valley 7800 Golden Valley Road Golden Valley, MN 55427 Managers Conference Room January 27, 2014 Commissioners present: Adam Buttress, Vice-Chair Jonathan Burris Brian Cook Carla Johnson Payton Perkins Commissioners absent: Christopher Jordan Ethan Meirovitz Debra Reisner Guests: Marti Micks, Golden Valley League of Women Voters Staff Liaison: Chantell Knauss Assistant City Manager The meeting was convened at 6:35 pm by Vice-Chair Buttress. Approval of December 17, 2013 Reqular Meetinq Minutes Motion by Commissioner Cook, second by Commissioner Burris to approve both the minutes. Motion carried 5-0. Request from the Golden Valley Leaque of Women Voters (GVLWV) Marti Micks explained that the GVLWV is applying to be a host community for the Minnesota Humanities Center's "Toward a More PerFect Union: Talking About the Constitution" to talk about the United States Constitution. If approved, a facilitator would be in attendance to ensure civil and meaningful conversation. The host communities will be announce the week of February 3 or 10. There four major topic areas that a host community may present: Federalism, Rights, Equality, and We The People. The three topic areas that the GVLWV is proposing to host are: Federalism, Rights and Equality. Each Constitution USA episode that the major topic areas are based on are 53 minutes long. The idea is to watch a 23 minute clip area which covers the concept of the topic area, then have people in 3-5 person discussion tables. After the initial table discussion, people would disburse to other tables for further conversation. Human Rights Commission January 27,2014 Meeting Minutes Page 1 of 3 The GVLWV is looking at the Golden Valley Library and the Perpich Center as a possible venues. The proposed dates for the topics are: end of April/beginning of May, September, and after the election in November. In accordance with the requirements of the program, all sessions must completed before November 30. Commissioners agreed to discuss this request under Old Business, Refine 2014 Work Plan. City Council Updates An unsolicited donation of$200 was received by Mr. and Mrs. David and Betty Bucher in honor of Mr. David K. Bucher, M.D. and Mr. Bill Cooper who are Golden Valley residents. The Buchers requested the donation be used toward a community project that promotes and brings awareness to a Human Rights issue. The City Council accepted the donation at their January 7, 2014 regular meeting. Review of HRC Conversations, Martin Luther Kinq Jr. Dav Event Commissioners Burris and Johnson reported there were approximately 25 total people in attendance, including City Council members, Hopkins Schools Principal and School Board member and HRC Commissioners Buttress and Jordan. The Spirit of Hope Church was a very gracious and willing partner. The consensus of the Commission that should the event be held again in the future, it should be more defined to have a program outline with a designated convener to encourage attendees to stay after the viewing and discuss the ideas brought forth by the speaker. Refine 2014 Work Plan Recognize Pride Week: Because Twin Cities Pride Week is a non-profit, if the HRC would want to do a local event associated with Pride Week, it would need to seek approval by the Pride Festival organization. Motion by Commissioner Cook, second by Commissioner Burris to remove this item from the 2014 Work Plan with consideration again in a future year. Motion carried 5- 0. Domestic/Relationship Violence: It was the consensus of the Commission to host an HRC Conversations for one of the middle two weeks of May for a panel discussion on this subject. The HRC would like to see a panel of experts, possibly to include a person who has successfully removed themselves from a domestic/relationship violence situation. Commissioners also suggested contacting Mary Anderson at the Golden Valley Library for a book recommendation on domestic/relationship violence for a possible community reads event. Knauss will ask the Golden Valley Police Department on suggestions for resources for the panel. September 11 Day of Service and Remembrance: It was the consensus of the HRC to continue with the volunteer activity at Second Harvest Heartland for September 11 from 6:00-8:OOpm. Commissioner Johnson will secure the volunteer timeslot for Golden Valley volunteers. Human Rights Commission January 27,2014 Meeting Minutes Page 2 of 3 League of Women Voters Request: It was the consensus of the Commission to possible take the lead on the November program for the topic of Equality in partnership with the GVLWV "Toward a More Perfect Union: Talking About the Constitution" since it fits with the mission of the HRC. Joint HRCs Meetinq with Neighboring Communities Vice-Chair Buttress volunteered to attend the meeting on February 5 from 6:00-7:OOpm at the Rockford Road Library in Crystal. Consider Alternate Meeting Dates for February 25, 2014 The Police Department's Citizens Academy has been cancelled due to lack of enrollment and they will look at rescheduling it for Fall 2014. As a result, the HRC will NOT need to reschedule its February meeting. Election of Officers and Commissioner Terms Motion by Burris, second by Johnson to elect Commissioner Buttress as Chair. Motion carried 4-0-1, with Commissioner Buttress abstaining. Motion by Burris, second by Johnson to elect Commissioner Cook as Vice-Chair. Motion carried 4-0-1, with Commissioner Cook abstaining. There are three Commissioners whose terms are set to expire May 2014, Commissioners Jordan, Meirovitz and Perkins. Currently, the Commission has one vacancy. Commissioners asked that in conducting future interviews for HRC Commissioners, the City Council consider the balance between male and female members, as well as asking, "Are you willing to take the commitment of serving on the HRC seriously?" since the HRC is a working commission with Commissioners doing the work to host the community events. Communications The League of Minnesota Human Rights Commissions Annual Meeting will be held on Saturday, February 22 from 11:OOam-3:OOpm at the Richfield City Hall, 6700 Portland Ave. South, Richfield, MN 55423. Adjourn Motion by Commissioner Cook, second by Commissioner Johnson to adjourn the meeting at 8:03 pm. Motion carried 5-0. Follow-up Items: • Knauss to contact Police Department for possible resources for the Domestic/Relationship Violence panelists. Respectfully Submitted, Chantell Knauss Assistant City Manager Approved by HRC: February 25, 2014 Human Rights Commission January 27,2014 Meeting Minutes Page 3 of 3 GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION Regular Meeting at Golden Valley City Hall Minutes January 27, 2014 1. Call to Order Rosenquist called the meeting to order at 8:10 PM at City Hall. 2. Roll Call Present: Roger Bergman, John Cornelius, Kelly Kuebelbeck, Gillian Rosenquist, Anne Saffert, Dawn Speltz, Dan Steinberg, Rick Birno, Director of Parks and Recreation, Brian Erickson, Recreation Supervisor. Absent: Bob Mattison and Jerry Sandler. 3. Approval of Minutes — November 25, 2013 Steinberg requested to add location to the minutes. MOTION: Moved by Steinberg and seconded by Saffert to approve the November 25 meeting minutes. Motion carried unanimously. 4. Map of Youth Locations and Aqes in Golden Vallev Birno shared a map created by School District 281 showing youth locations and ages. Brief discussion followed. 5. Lions Park Plav Structure Proposals and Nei�hborhood Meetinq Birno shared proposed designs for the new Lions Park Play Structure. The designs will be displayed at the neighborhood meeting on Tuesday, January 28 from 6:30-7:30 PM at Brookview Community Center for residents to vote on the design, with the majority vote winning. Birno gave brief details on the designs and answered questions. 6. Meetinq with SEA School/Wildwood Park Process and Schedule Birno said city staff met with SEA school staff and have agreed on a process for selecting a new playground. The process will include city and school staff identifying desired amenities. Those amenities will be given to the manufacturer, who will create design boards. The design boards will go before a school community group of kids, where they will place stickers on their highest priority amenities. The same process will be conducted with the Wildwood Park neighborhood. The boards will then be given to Minnesota/Wisconsin Playground and they will create a design concept based on the priorities and budget. Minutes of the Open Space and Recreation Commission January 27, 2014 Page 2 7. New Summer Plavqround Hours for 2014 Erickson explained the current playground program hours, which includes seven locations offering programs Monday-Thursday from 1:00-4:30 PM. After receiving feedback from residents, he proposed that some locations offer programs in the morning and some in the afternoon. 8. Updates Birno said Parks and Recreation staff has been asked by the City Manager to create a signage policy for parks. He said the information will be shared with the Commission as soon as iYs put together. Birno said the City Manager also asked him to put together a Request For Qualification's for Architects to begin working on a needs assessment and conceptual design for Brookview Community Center. The Wildwood Play Structure Neighborhood meeting is scheduled for Monday, February 24 from 6:00-7:00 PM at Brookview Community Center. 9. Adiournment MOTION: MOVED by Bergman and seconded by Steinberg to adjourn at 9:05 PM. Motion carried unanimously. Bob Mattison, Chair ATTEST: Sheila Van Sloun, Administrative Assistant MINUTES Envision Connection Project Executive Board January 16, 2014 7:30 pm City Hall Council Conference Room Directors Present: Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Helene Johnson, Philip Lund, Dean Penk, Wendy Rubinyi, Marshall Tanick, Blair Tremere Directors Absent: Mike Berger, Mike Schleif Other: Cheryl Weiler (Staff Liaison) 1. Call to Order Chair Gitelis called the meeting to order at 7:35 pm with a quorum. 2. Approval of Agenda Johnson added Vista Volunteers under New Business. Penk moved the approval of the agenda and Lund seconded. Motion carried unanimously. 3. Approval of December 19, 2013 Minutes Johnson moved approval of the minutes, Penk seconded, motion carried. 4. Work Plan and Budget Envision Commission 2013 Year End Report Chair Gitelis asked if there were changes or corrections. Johnson added item #10. "Global Golden Valley successfully hosted a Naturalization Ceremony at City Hall July 4 and a program featuring Robbinsdale Armstrong High School students who had traveled to Japan." Gitelis commented that in 2014 it must be clear that the Envision Board is here to connect, not vet ideas, and to be facilitators. Tremere said he has the draft document he and Lund worked on to use the Envision Board as a speaker's bureau to help connect people. He suggested it be added to the 2014 Work Plan. 2014 Work Plan Board members reviewed the revised 2014 work plan. Lund asked about the Marketing Advisory Group, and Gitelis explained that Schleif had mentioned at the December meeting that the mayor had formed a Marketing Advisory Group, which came out of the mayor's think tank. Heidelberg asked for clarity about item #8 Communications/Marketing, and Johnson said item #3 Volunteer Facilitation seemed vague. Heidelberg said the 2014 work plan would define it. Modification of Project/Plan Proposal Form The group asked about the purpose of the form. Gitelis explaining the Connection Form was to track incoming ideas, and that the group needed to tweak it until it works. Heidelberg questioned the function of the form. The group discussed ways to use it, who fills it out, and suggested the following changes: rename it Golden Valley Great Ideas and add a note explaining the purpose of the form (`Please fill out this form so we can help you connect."), remove all general information except name and date and ask people how they'd like to be contacted, remove project information section, change the description area to "Describe Your Great Idea and Goals," and add section asking "How will you know you've achieved your goals?" The Tennyson warning will also be added to let people know the information on the form is public. Rubinyi suggested creating a separate interest form for what people want to participate in and discussed the need for getting the word out. The group talked about ways to steer people to the volunteer form already on the City website. Gitelis steered the discussion back to the Great Ideas form and pointed out that the point of Envision is to start new things. Heidelberg pointed out the function of the form is to collect new ideas. Gitelis said new ideas could be sent to the City's volunteer coordinator so she could connect people who want to get involved. Gitelis added the form needs to be able to help with ideas like Global Golden Valley, or Market in the Valley. Weiler recorded the modifications and will bring them to the group at the February meeting. Rubinyi suggested bringing the form into schools to generate ideas—sixth grade classrooms, for instance—as a way to educate and generate grass roots participation. Budqet Management Gitelis distributed the Budget Request Form for group discussion. After many questions about the purpose of the form and the need for it, Gitelis explained it was needed to track spending and donations. Weiler explained all expenditures and donations need to be reported to the City Council. It was also explained that all purchases need to be approved by the Board before money is spent, and all donations need to be tracked and formally accepted by the City. The group decided the form should be renamed "Purchase and Donation Tracking Form." Penk suggested an area be added to the form regarding the reimbursement process. Weiler will ask Finance Director Sue Virnig for clarification of the process. Rubinyi suggested the group consider a way to value partial donations or at-cost or in-kind donations. Weiler will check City policy with Virnig. 5. Projects and Council Updates Bridqe Builders Lund reported he secured the Wirth Chalet for the next quarterly Bridge Builders event, which will be Saturday, March 8, 10 am to noon. He worked with Andrea Webber to get David Smith, the historian who works with the Minneapolis Park Board, as a guest speaker. Smith will give a presentation on the history of the Wirth Chalet, and Lund will give the tour. VISI Award Tremere will contact Linda Loomis to coordinate with VISI nominee Don Brown for a presentation date before the City Council. Tremere then added that Tanick has contacted the old Hall of Fame Committee to see if any of them have any concerns moving forward with the Hall of Fame process. Gitelis reminded the group of subcommittee rules. For example, the Bridge Builders event must be publicly noticed. Heidelberg moved to create a permanent Hall of Fame Subcommittee of Tanick, Penk, and Tremere. Inselmann seconded. Motion passes. Tanick will tell Weiler meeting dates, locations, and times and will take notes at the meetings. 6. New Business Vista Volunteers Johnson presented a notice from the League of Minnesota Cities about an upcoming program regarding volunteers and getting a free volunteer coordinator to help build a program. Lund moved that the Envision Board supports the idea of a Vista Volunteer and that Johnson send the email to Gitelis to forward to the mayor asking that special action be taken. Seconded by Gitelis. Motion passes. Tanick, Gitelis, and Heidelberg will meet with the City Parks and Recreation staff to discuss the Ice Cream Social. 7. Upcoming Meetings Weiler indicated that the February 20 meeting needed to be changed to a different date due to staff conflicts. The group agreed upon February 25. 8. Adjournment Moved by Tremere and seconded by Tanick. Motion carried unanimously. The meeting adjourned at 9:30 pm. Lynn Gitelis, Chair ATTEST: Cheryl Weiler, Staff Liaison Joint Meeting of the Golden Valley Environmental Commission, and Open Space and Recreation Commission January 27, 2014 A joint meeting of the Environmental Commission and Open Space and Recreation Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, January 27, 2014. Chair Jim Stremel and Vice Chair Rosenquist called the meeting to order at 7:00 pm. Those present were, Environmental Commissioners Anderson, Galonska, Hill, Stremel and Yahle; Open Space and Recreation Commissioners Bergman, Cornelius, Kuebelbeck, Rosenquist, Saffert, Speltz and Steinberg. Also present was Director of Parks & Recreation Rick Birno, Director of Public Works Jeannine Clancy, Public Works Specialist Eric Eckman, Park Maintenance Supervisor AI Lundstrom, Administrative Assistant Lisa Nesbitt, and Deric Deuschle from Short Elliot Hendrickson (SEH) 1. Approval of Joint Meeting Minutes — November 25, 2013 MOVED by Bergman, seconded by Hill and the motion carried unanimously to approve the minutes of the November 25, 2013 joint meeting. 2. Natural Resource Management Plan Deuschle and Eckman reviewed an outline (on-file) of the natural resource management plan which included the elements discussed at the November 25th meeting. Commissioners were asked for any changes or priorities they would like to be incorporated in the outline. Bergman said he would like to see preservation of the wild areas as a priority, even more so than enhancement . Steinberg suggested education on invasive species (e.g. buckthorn). Rosenquist felt community education would be an important component to the plan (what is in the community and what should be done to improve or maintain it, mentioning native plantings, invasive species, and guided interpretive walks). Cornelius suggested that the plan look at the bigger picture before narrowing down to specifics. Lundstrom suggested that each park or nature area be prioritized instead of trying to work on all of them at the same time. Other suggestions included incorporating schools as partners, utilization of the City's newsletter, creating an email list for updates and exploring mobile strategies such as social media to reach a broader audience, and making the plan useful for the public. The next step is for Deuschle to complete a more detailed outline of the plan and identify any gaps. The plan outline will then be emailed to both commissions for final comments/changes. The detailed outline will become the framework of the plan and the basis for preparing a request for proposals. 3. Adjourn The meeting was adjourned at 8:00 pm. Lisa Nesbitt Administrative Assistant _ �� ��� Item 4A I3C�VMC 2-20-14 Bassett Creek Watershed Management Commission Minutes of Regular Meeting .Tan�uary lb,2014 ' Golt�en 't�alley C�ty Hall,8:30 a.m. Commissioners and Staff Present: Crystal Commissioner Guy Mueller Robbinsdale Wayne Sicora Golden Valley Commissioner Stacy Hoschka, St. Louis Park Commissioner Jim de Lambert, Vice Treasurer Chair Medicine Not represented Administrator Laura Jester,Keystone Waters LLC Lake Minneapolis Michael Welch Attorney Troy Gilchrist,Kennedy&Graven Minnetonka Not represented Engineer Karen Chandler,Barr Engineering Co. New Hope Alternate Commissioner Pat Recorder Amy Herbert Crough Plymouth Alternate Commissioner David Tobelmann Technical Advisory Committee(TAC)Members/Other Attendees Present: Derek Asche, TAC, City of Plymouth Jane McDonald Black, Golden Valley Resident Perry Edman, TAC, City of St.Louis Park Richard McCoy, TAC, City of Robbinsdale Joe Fox, TAC,City of Golden Valley Jeff Oliver,TAC, City of Golden Valley Christopher Gise,Golden Valley Resident Jim Prom, Plymouth City Council Jere Gwin-Lenth,New Hope Resident Ben Scharenbroich,City of Plymouth Mary Gwin-Lenth,New Hope Resident Erich Schroeder,Plymouth Resident Gary Holter, Mayor, City of Medicine Lake Liz Stout, TAC, City of Minnetonka Kurt Leuthold,Barr Engineering Company Peter Tiede,Murnane Law Firm Shawn Markham,City of New Hope Robert White,New Hope Resident Tom Mathisen,TAC, City of Crystal Christine Baeumler, Speaker 1 BCWMC January 16, 2019, Meeting Minutes L CALL TO ORDER AND RQLL CALL On Thursday,January 16,2014, at 8:35 a.m. in the Council Chambers at Golden Valley City Hall, Vice Chair deLambert called to order the meeting ofthe Bassett Creek Watershed Management Commission(BCWMC)and asked for roll call to be taken. The cities of Medicine Lake, Minnetonka, Plymouth, and Robbinsdale were absent from the roll call. 2. CITIZEN FORUM ON NON-AGENDA ITEMS No citizen input. � 3.AGEND� Commissioner Welch requested the Commission address agenda item 6A—Four Seasons Area Water Quality Project Drainage Improvement Alternatives—immediately after agenda item SA—Presentation by Christine Baeumler. He also requested that agenda item 6C—Update on Medicine Lake Water Level Issue—immediately follow the Four Seasons Area Water Quality Project discussion. Commissioner Welch moved to approve the agenda as amended. Commissioner Mueller seconded the motion. Upon a vote,the motion carried 5-0 [Cities of Medicine Lake,Minnetonka, Plymouth,and Robbinsdale absent from vote]. 4.CONSENT AGENDA Administrator Jester noted the addition of an invoice payment in the amount of$3,650.00 to the Metropolitan Council for the Commission's participation in the 2013 CAMP Program(Citizen-Assisted Monitoring Program) and said that she has handed out a revised financial report reflecting the additional invoice. The Commission indicated approval of the addition. Commissioner Welch requested the removal of 4D—Approval of Reimbursement Request from City of Golden Valley for Main Stem Project—Wisconsin Ave.to Golden Valley/Crystal Border. He asked that the item be added to Old Business. Commissioner Welch moved to approve the Consent Agenda as amended. Commissioner Mueller seconded the motion. Upon a vote,the motion carried 5-0 [Cities of Medicine Lake,Minnetonka, Plymouth,and Robbinsdale absent from vote]. [The following items were approved as part of the Consent Agenda:the December 19,2013,BCWMC meeting minutes,the monthly financial report,payment of the invoices,Approval of Final Financial Report to Close-out BWSR Clean Water Fund Grant for the Wirth Lake Outlet Modification Project,Resolution 14-01 Approving Reimbursement to the BCWMC 2.5%of the Tax Levy Request to Hennepin County for Collection in 2013 for Admin Expenses of the CIP Projects and Approving the Transfer of those Funds to the BCWMC's FY2013-2014 Administrative Account,and Resolution 14-02 Approving the Transfer of 2013 BCWMC Funds from its Administrative Account to its Erosion/Sediment Account(Channel Maintenance Fund)and Long-Term Maintenance Account] 2 BCWMC January 16, 2014, Meeting Minutes The general and construction account balances reported in the Financial Report prepared for the January 16,2014, meeting are as follows: Checking Account Balance $436,183.18 TOTAL GENERAL FUND BALANCE $436,183.18 TOTAL CASH&INVESTMENTS ON- $1,700,395.61 HAND (12/11/13) CIP Projects Levied—Budget Remaining ($2,889,661.73) Closed Projects Remaining Balance ($252,722.51) 2013 Anticipated Tax Levy Revenue $15,330.79 Anticipated Closed Project Balance $657,608.28 �Commissioner David Tobelmann arrives.J 5. NEW BUSINESS ' A. Presentation by Christine Baeumler,University of Minnesota,on Use of Art and Aesthetics in Water Quality Improvement Projects Joe Fox introduced Ms. Baeumler,Associate Professor in the art department at the University of Minnesota, and described her work in raising awareness of ecological issues through studio practice as well as by engaging communities in environmental projects focused on ecological restoration. He mentioned her current role as Watershed Artist in Residence for Capitol Region Watershed District and her previous role as Watershed Artist in Residence at Ramsey Washington Metro Watershed District. [Commissioner Wayne Sicora arrives.J Ms. Baeumler shared her views on the role that art can play in work with watersheds and water quality. She said that the ideas that are central to her regarding being the artist in residence for a watershed are: • to make the invisible visible • to make infrastructure more aesthetic and to create a sense of place • to interpret watershed Best Management Practices (BMPs) in a beautiful and surprising way • to provide experiences that make information about water quality memorable. Ms. Baeumler described projects she has been involved with and shared a PowerPoint presentation with photographs of the work, including Swede Hollow Henge,which utilized storm sewer material in the project, and the Rooftop Tamarack Bog,a project at the Minneapolis College of Art and Design. She identified opportunities for ongoing engagement between watersheds and artists such as the residency model and 3 BCWMC January 16, 2019, Meeting Minutes project-based opportunities,and provided time for questions and answers. [Christine Baeumler departs the meeting.J 6. OLD BITSINESS A. Four Seasons Area Water Quality Project—Drainage Improvement Alternatives Derek Asche walked through the project's history and described the project as currently proposed, which is a stream restoration combined with water quality ponding project.He noted that at the Commission's September meeting the project was discussed and additional alternatives were raised. He explained that the memo"Four Seasons Drainage Improvement Alternatives"provided to the Commission in November outlines the project alternatives. Mr. Asche walked the Commission through the memo,which breaks down the alternatives into Table 1:Alternatives analyzed in the Four Seasons Mall Drainage Improvement Feasibility Study and Table 2: Cursory review of Four Seasons Drainage Improvement Project alternatives. He provided a summary of all of the alternatives and reported that the alternatives selected and approved for design by the Commission included the Channel Restoration,costing an estimated$620,000, listed as alternative#5 in the memo's Table 1. He explained that residents have concerns with the project as it is currently designed and mentioned that no TMDL(Total Maximum Daily Load)has been completed for Northwood Lake. He requested feedback today from the Commission on the project alternatives and said that he needs to meet with residents to provide an update about the project and he wishes to communicate the Commission's feedback provided here today. There was discussion about the TMDL process timeframe for the Northwood Lake TMDL.Engineer Chandler stated that according to the MPCA schedule, it would be at least five years until the Northwood Lake TMDL process is even started. Commissioner Welch stated that the public input meetings should be done in concert between the City of Plymouth and the BCWMC. He said that although there is no TMDL,the Commission decided to be proactive about addressing the water quality concern in Northwood Lake. He advised against further study (i.e. TMDL modeling)at this time. Commissioner Welch indicated the Commission could take the work that is done, analyze the issues,and develop an implementation plan that gets the Commission where it needs to go without a TMDL. Commissioner Welch said that he thinks this is a very attractive option for the Commission. He also asked Mr.Asche if he has looked into an alternative using iron filings as a treatment instead of using an alum injection system. Resident Erich Schroeder shared his perspective as a property owner that backs up to green space involved in the project and requested that the project enhance the property and property value. There were questions about the tree removal proposals in the different project options,and Mr.Asche described the process used in estimating tree removal and the reasons for removing those trees. Commissioner Tobelmann suggested that the Commission look at making this project a win-win for the Commission, City and residents by looking at ways the project could make the forest better such as improving the habitat for wildlife and so on. Commissioner Welch said that his perspective is that the Commission ought to look at the alternatives available through the mindset of prioritizing minimization of collateral costs and negatives in the forms of wetland mitigation,tree loss,and stream piping. He wondered what the soils are like at the Pilgrim Lane Elementary school and whether there is flow into that area because perhaps it would be a location for a large rain garden with an education component. Commissioner Welch recommended that the Commission again look at the alum injection system because it has the fewest downsides; however, it is unknown how the 4 BCWMC January 16, 2019, Meeting Minutes Northwood Lake residents feel about alum injection into the lake. Commissioner Mueller asked that the Commission seek out input from ecologists on how to plant the understory of the intermittent stream ravine. He said that he would like the ecologists to look at the site and report back on the options or determine that there are no options, but he thinks that examining what could be done in an area with a great deal of shade is something that needs to be explored. He said that if something could be done, and it could be done in a way that engages residents in a volunteer capacity and that would create some sense of responsibility for that area. Commissioner Crough said that he isn't in favor of postponing the project and the problem. Commissioner Mueller asked if the pond could be placed further downstream in the system. Mr.Asche said he could explore that option. Commissioner Welch stated that he thinks that the project as originally proposed is not viable and he can't see the Commission moving forward with that project.Mr.Asche wanted to know if wetland mitigation is on or off the table for this project. He noted wetland mitigation costs are approximately$80,000/acre, so total costs can be very expensive. There was discussion about wetland mitigation. Commissioner Welch commented that he is not interested in piping the steam and regarding wetland mitigation,he would rather not pay a lot of money to mitigate wetlands so it isn't high on his list of options,but he wouldn't take that option off the table. Commissioner Sicara said that it is clear to him that wetland mitigation has to stay on the table.The Commission agreed that wetland mitigation options should stay on the table. The Commission also agreed that piping the length of the stream should not remain an option. Mr.Asche said that he will set up a meeting with residents and will make sure the Commission is invited. Ms. Gwin-Lenth remarked on her appreciation of the effort that has been put toward this project and how it has been hard as a resident of Northwood Lake to continue to watch the quality of the lake go downhill while waiting for this project to happen. She added that she hopes that the meeting with residents includes the Northwood residents as well, C. Update on Medicine Lake Water Level Issue i. Letter Sent to Stakeholders Outlining the Commission Process Moving Forward Administrator Jester noted that she has passed around revised copies of the list of compiled responses from stakeholders on Medicine Lake issues(for the agenda item below). She pointed out that the stakeholder letter sent on December 3, 2013,to the stakeholder groups was included in the meeting packet. She reminded the Commission of its previous direction to staff on the issue, updated the Commission on the progress staff has made, and discussed submitting the stakeholder letter for publication in the Sun Sailor. Administrator Jester stated that Chair Black also would like to send a letter to the Sun Sailor editor or write a guest column for that paper in response to a letter to the editor published on December 5`n Administrator Jester walked the Commission through the draft letter to the editor written by Chair Black with revisions by herself and a few other Commissioners. She asked for input from the Commission regarding the submission of the letter.There was lengthy discussion. Commissioner Crough moved that the Commission submit for publication the stakeholder letter and not send out Chair Black's letter to the editor, either as a letter or a guest column. Commissioner Mueller seconded the motion. Vice Chair de Lambert recommended a cover letter from the Administrator accompany the stakeholder letter. Commissioners Crough and Mueller approved Vice Chair de Lambert's friendly amendment to the motion. There was discussion of the stakeholder letter and the Administrator's cover letter,particularly the timeline of the communications that took place in December. The 5 BCWMC January 16, 2014, Meeting Minutes Commission directed Administrator Jester to pare down the stakeholder letter and explore if the longer stakeholder piece could be posted online so that the piece printed in the paper could include the link to the full piece. Commissioner Welch suggested that Administrator Jester run the cover letter past Commissioner de Lambert prior to sending it out, and he said that he could follow up with Chair Black. It was noted that Chair Black is welcome to submit her own letter to the editor as a resident of Plymouth. Upon a vote,the motion carried unanimously 7-0 [Cities of Medicine Lake and Minnetonka absent from vote]. ii. Draft Letter to the Editor from Chair Black See discussion under agenda item 6Ci. iii. List of Components and General Budget for Study of Outlet Modi�cations Administrator Jester explained that this list prepared by the Commission Engineer provides a high level look at what would be involved in a study of modifications to the Medicine Lake outlet. She said that this is an information-only piece that will be made available to the other stakeholders and perhaps presented at the stakeholder meeting. Engineer Chandler added that this high-level assessment focuses only on the technical aspects of looking into the hydrology and hydraulics of modifying the outlet. She said this high- level look does not include some significant issues that would need analysis to determine whether such a project is do-able. These issues include impacts to the water quality ponds that have been installed close to the lake,and impacts to the lake ecology. In addition,the permitting process could require additional information. She noted that additional studies of these issues may require the information provided from a continuous model rather than an event model. There was a brief discussion of continuous models. Commissioner Tobelmann brought up the opinion previously provided by a Three Rivers Park District staff person that raising the lake level by 6 inches at least for those shallow areas would have almost no impact toward helping larger boats move through shallow areas. Engineer Chandler said that her memo uses six inches because that it what she has heard over the years,but that aspect is one of the issues that the Commission would need to study. Mr.Asche commented that his understanding of the Commission's role in this issue is that the Commission is facilitating the exchange of information. He said that if the Commission is looking to fund this study then it takes the Commission's role to a different level and he would like to know if this is the case. He pointed out that Engineer Chandler's memo is a facilitating step and as she stated there are other components that would need study and analysis.Administrator Jester clarified that this memo is not a proposal coming in front of the Commission but, instead, is a list of things that would to be studied. The memo is meant to help inform the Commission and stakeholders on the costs of studies that would be needed. Commissioner Welch said that the Commission has to be very careful not to throw out a bone because then the Commission would create expectations. The Commission needs to be careful of the expectations it sets.He added that there are some fundamental questions that the Commission needs to address at the stakeholder level. He wondered if the issue is dissatisfaction with the normal water elevation set for Medicine Lake by the DNR(Department of Natural Resources)or is the issue that the normal water elevation is not being maintained in Medicine Lake. Vice Chair de Lambert remarked that a helpful piece of information for the stakeholders would be a diagram of the dam structure with the elevations referenced. Commissioner Mueller asked who owns the dam. Vice Chair de Lambert said that it has been verified that Hennepin County owns the dam. 6 � BCWMC January 16, 2014, Meeting Minutes iv. Compilation of Stakeholders' Responses to Survey of Issues Administrator Jester shared a summary of the responses,noting that water level is not every stakeholder group's primary concern. She reported that the primary concern of the Association of Medicine Lake Area Citizens(AMLAC)is aquatic invasive species(AIS), and water quality is the primary concern for the City of Plymouth,the Three Rivers Park District, and Hennepin County. v. Plans for Large Stakeholder Meeting There was discussion about setting the meeting.Commissioner Welch emphasized that it is critical that Hennepin County,the DNR,the Three Rivers Park District,and the cities are represented at the meeting. The Commission directed Administrator Jester to check with those entities about their availability on the first two Tuesdays and the first two Saturdays in March, with the Commission's first choice being the morning of the first Saturday in March.There was discussion about bringing in a facilitator for the meeting and on the meeting format. Commissioner Hoschka commented that she would like someone that could speak on flood levels such as someone from FEMA ar the U.S.Army Corps of Engineers. Commissioner Welch requested that the meeting agenda come in front of the Commission at its February meeting. 5.NEW BUSINESS-continued B. Consider Request for Development of Educational Sign at Sweeney Lake Administrator Jester reported that a Sweeney Lake resident would like to donate(anonymously)an educational sign for installation at the lake. There was discussion about the sign, potential designs, information to be included on the sign, sign placement,and applicable rules or regulations from the City of Golden Valley and the Hidden Lakes Homeowners Association. One audience member was against the placement of a sign. Commissioner Mueller moved that the Commission approve the sign but not take on the project. There was discussion. Commissioner Welch remarked that he thinks the Commission could provide input on a sign project but the Commission should not be the primary project coordinator. Mr. Oliver noted he thinks the sign is a good idea and the city would encourage and support the project. He noted city staff could help coordinate the project. There was discussion about adding an arts component to the sign. Commissioner Mueller's motion did not receive a second. Commissioner Welch moved to authorize Administrator Jester to work with the donor and provide input on the project from the Commission's perspective on education. Commissioner Tobelmann seconded the motion.Administrator Jester said that her plan would be to work with the City of Golden Valley so that she and the donor would work directly with the City. Upon a vote,the motion carried unanimouslv 7-0 [Cities of Medicine Lake and Minnetonka absent from vote]. C. Consider Request from Wenck Associates for 2014 WOMP Station Operation Commissioner Welch moved to approve the proposal from Wenck for the 2014 WOMP station operation. Commissioner Hoschka seconded the motion. Upon a vote,the motion carried 7-0 [Cities of Medicine Lake and Minnetonka absent from vote]. D. TAC Recommendations TAC Chair Joe Fox provided a brief summary of the TAC's recommendations from the January 7, 2014,TAC meeting. i. 2016—2020 CIP Projects TAC Chair Joe Fox said that the TAC discussed the CIP list and that Golden Valley is considering projects for the list. A final recommended list will come to the Commission in March. 7 BCWMC January 16, 2019, Meeting Minutes ii. 2014 Channel Maintenance Fund Use Mr.Fox reported that the TAC recommends the Commission approve the City of Minneapolis' request for Channel Maintenance Funds in the amount of$26,747.50 for stream restoration work on the Main Stem in the Glenwood Inglewood area. Commissioner Welch moved to approve the City of Minneapolis' request as described in the meeting packet. Commissioner Hoschka seconded the motion. Upon a vote. the motion carried 7-0 [Cities of Medicine Lake and Minnetonka absent from vote]. iii. Water Quality Standards and Triggers Mr. Fox said that the TAC spent a lot of time on the discussion about possible changes to the Commission's standards and triggers for development and redevelopment. Engineer Chandler summarized the TAC's suggested standards and triggers and said that the TAC would like the information to go to the Plan Steering Committee and then come to the Commission at a future meeting or workshop. Commissioner Welch agreed that the standards and triggers developed by the TAC should go to the Plan Steering Committee and he asked that the Plan Steering Committee also receive the Commission Engineer's recommendations with regard to appropriate triggers and standards for the Commission based on present water resource issues and goals. (Commissioner Wayne Sicora departs the meeting.J Administrator Jester announced that the TAC plans to meet in early March. The Commission will set the TAC's March meeting agenda at the February Commission meeting. 6. OLD BUSINESS- continued D. Update on Performance Evaluation of Administrator [taken out of order] Vice Chair de Lambert said that everyone who is being requested to provide input has been sent the input form. Responses are due tomorrow. B. Receive Update on Next Generation Plan Development[taken out of order] Administrator Jester explained that the Commission may need a workshop in February in addition to the regular February Commission meeting. She asked if Commissioners would prefer one long meeting(with � Commission meeting and workshop back to back)or two shorter meetings within the month. The Commissioners identified pros and cons to both approaches and seemed split on the notion. The Plan Steering Committee will be asked to decide on scheduling the workshop. E. Approval of Reimbursement Request from City of Golden Valley for Main Stem Project Wisconsin Ave. to Golden Valley/Crystal Border [formerly Consent Agenda item 4D.] Commissioner Welch asked if Clean Water Legacy money was used for this project. Engineer Chandler responded no. Commissioner Welch asked if the Commission Engineer reviewed the final project in the ground and if the Commission Engineer has a final report on the project implementation.Engineer Chandler said that the Commission Engineer was not asked to perform a final inspection and so did not inspect the final project. Commissioner Welch moved to approve the City of Golden Valley's reimbursement request with the direction to the Commission Engineer to make a report on the implementation of the project and any particular issues that should be brought to the Commission's attention, specifically since the Commission has another stream restoration project coming up,the Commission ought to be informed on how the project turned out. Commissioner Tobelmann agreed that it would be nice to learn what went well, what did not, in 8 BCWMC January 16, 2019, Meeting Minutes order to better inform the next project. Commissioner Hoschka seconded the motion.U�on a vote,the motion carried 6-0 [Cities of Medicine Lake,Minnetonka, and Robbinsdale absent from vote]. 9. C�1VIMiJNICATIONS A. Administrator: i. Administrator Jester said that her Administrator Report is in the meeting packet and that she will review with the Administrative Services Committee how she might improve those reports. B. Chair: i. Vice Chair de Lambert reminded the Commission that it will be appointing officers at the Commission's February meeting. C. Commissioners: i. Commissioner Welch requested that a condensed version of the XP-SWMM tutorial be presented at an upcoming Commission meeting. ii. Commissioner Welch announced that on Saturday, February 22,time not yet set,there will be an open house at the Wirth Pavilion regarding the 90%plans for the Minneapolis Park and Recreation Board(MPRB)stretch of the creek. He said the MPRB's consultant(WSB)will be giving a presentation on the design, and he will forward the open house invitation when he receives it. D. Committees: No Committee Communications E. Legal Counsel:No Legal Communications F. Engineer: i. Engineer Chandler reported that the Commission's grant application for BWSR Clean Water funds for the Commission's Briarwood/Dawnview project was not successful. She explained that the top 40 projects received funding and the Commission's project was ranked at 56. ii. Engineer Chandler mentioned that the prepared memo requesting the removal of Wirth Lake from the 303(d)List of Impaired Waters will be part of the 2016 Minnesota Pollution Control Agency (MPCA)review and could potentially get into the MPCA's 2014 review. 10. INFORMATION ONLY'(Available at` http;//www.bassettcreekwmo.org/Meetings/2014/2014-January/2014Jan uaryMeetingPacket.htm) A. WCA Notices,Plymouth B. Presentation on Water Quality Standards by MPCA C. Grant Tracking Summary and Spreadsheet 9 BCWMC January 16, 2014, Meeting Minutes 11.ADJOURNMENT Vice Chair de Lambert adjourned the Bassett Creek Watershed Management Commission Regular Meeting at 11:25 a.m. Amy Herbert, Recorder Date Secretary Date 10 Cl��' (�� Public Works Department 763-593-8030/763-593-3988{fax) ui�f9�h�v'i� ° "`��aa�=.,��.��.:�'�.��;.,.���'" :�.... ...'. . - ..._ �'� ".» .. ---. _.,a' : '� �:3�' ���`� �a�-.4;s�`'. . ,......w,... ..� ».e.,,.,z..�- .a..�.,.a.� Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. E. Call for Public Hearing to Vacate Easements in the Plat of Carousel Automobiles P.U.D. No. 95 (9191 and 9393 Wayzata Boulevard) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary The property owner has proposed an expansion of the building located at 9191 Wayzata Boulevard. As part of the project, a portion of the existing watermain will be relocated and public easements vacated in order to accommodate the building expansion. As the watermains and hydrants serving the buildings are considered private, the dedication of new public easements will not be necessary. In addition, other public easements dedicated over private watermains on this property will also be vacated as part of this process. The owner has agreed to enter into an agreement with the City to outline the owner's responsibility with respect to the maintenance of hydrants, watermains, and other private utilities on site. As outlined in the Public Works development review dated January 6, 2014, this maintenance agreement must be signed before the issuance of permits for the building expansion. Staff has sent a letter to all private utility companies requesting their review and comment. It is anticipated there will be no objections to this easement vacation. Since the easement is not adjacent to public water, no notice to the Commissioner of Natural Resources is required for this vacation. If City Council approves the call for public hearing, staff will publish and post a notice of public hearing and send letters to all affected property owners consistent with state statute. Attachments • Easement Vacation Sketch (showing easements to be vacated) (1 page) • Plat of Carousel Automobiles P.U.D. No. 95 (1 page) • Resolution Establishing a Public Hearing on April 1, 2014 to Consider Vacation of Certain Easements in the Plat of Carousel Automobiles P.U.D. No. 95 (9191 and 9393 Wayzata Boulevard) (2 pages) Recommended Action Motion to adopt Resolution Establishing a Public Hearing on April 1, 2014 to Consider Vacation of Certain Easements in the Plat of Carousel Automobiles P.U.D. No. 95 (9191 and 9393 Wayzata Boulevard) at 7 p.m. EASEMENT VACATIC�N SKETCH - DRAI�JA�E & UTILITY FQR: LQT 1, BLGICK �, CAROUSEL AUTOMOBILES P.U.D. 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' �+s � V7i •liii���[�L[�/� /i� \ � I ``` ~�� r.ao.�aoo°i�I � i `\ R 00'09 ���% .+.t%R�:�?�}ei '=:'i� "��"�- Y.91,011YN� � � I..4B�lC JOd ,u M,r+w�`w�r�i � -_—.�__ I mw w+v in m� Y.91Ai�X 7.D0',t�ON —�� Resolution 14-18 March 4, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION ESTABLISHING A PUBLIC HEARING TO CONSIDER VACATION OF CERTAIN EASEMENTS IN THE PLAT OF CAROUSEL AUTOMOBILES P.U.D. NO. 95 (9191 AND 9393 WAYZATA BOULEVARD) WHEREAS, the City desires to consider vacation of certain drainage and utility easements dedicated in the recorded plat of Carousel Automobiles P.U.D. No. 95, legally described as follows: That part of the drainage & utility easements shown on Lot 1, Block 1, Carousel Automobiles P.U.D. No. 95, Hennepin County, Minnesota described as follows: Commencing at the Southwest corner of said Lot 1, thence on an assumed bearing North 28 degrees 00 minutes 52 seconds East, along a westerly line of said Lot 1, 224.15 feet to a corner of said Lot 1, thence North 47 degrees 29 minutes 51 seconds East, along a northwesterty line of said Lot 1, 196.10 feet to a point hereinafter described as "Point A"; thence South 39 degrees 56 seconds 24 minutes East 20.02 feet to the southeasterly line of the northwesterly 20.00 feet of said Lot 1 and the point of beginning of the easement to be described, thence continuing South 39 degrees 56 minutes 24 seconds East 20.77 feet, thence South 09 degrees 02 minutes 02 seconds East 38.05 feet, thence North 80 degrees 57 minutes 58 seconds East 22.78 feet; thence South 39 degrees 56 minutes 24 seconds East 225.47 feet; thence North 54 degrees 39 minutes 46 seconds East 316.12 feet; thence Narth 71 degrees 12 minutes 30 seconds East 140.75 feet; thence North 24 degrees 59 minutes 00 seconds East 51.17 feet; thence South 65 degrees 01 minute 00 seconds East 10.00 feet; thence North 24 degrees 59 minutes 00 seconds East 20.OQ feet; thence North 65 degrees 01 minute 00 seconds West 10.00 feet; thence North 24 degrees 59 minutes 00 seconds East 24.24 feet; thence North 39 degrees 52 minutes 33 seconds West 247.35 feet to the southerly line of the northerly 20.00 feet of said Lot 1; thence South 81 degrees 06 minutes 00 seconds West, along said southerly line of the northerly 20.00 feet of Lot 1, 23.33 feet, thence South 39 degrees 52 minutes 33 seconds East 49.72 feet; thence South 50 degrees 03 minutes 36 seconds West 26.22 feet; thence South 39 degrees 56 minutes 24 seconds East 20.00 feet; thence North 50 degrees 03 minutes 36 seconds East 26.20 feet; thence South 39 degrees 52 minutes 33 seconds East 176.93 feet thence South 24 degrees 59 minutes 00 seconds West 74.17 feet; thence South 71 degrees 12 minutes 30 seconds West 135.12 feet; thence South 54 degrees 39 minutes 46 seconds West 60.84 feet; thence North 35 degrees 20 minutes 14 seconds West 48.40 feet; thence South 54 degrees 39 minutes 46 seconds West 20.00 feet; thence South 35 degrees 20 minutes 14 seconds East 48.40 feet; thence South 54 degrees 39 minutes 46 seconds West 201.61 feet; thence North 35 degrees 20 minutes 14 seconds West 10.93 feet; thence South 54 degrees 39 minutes 46 seconds Resolution 14-18 - Continued March 4, 2014 West 19.00 feet; thence North 39 degrees 56 seconds 24 minutes West 262.07 feet to the southeasterly line of the northwesterly 20.00 feet of said Lot 1; thence South 47 degrees 29 minutes 51 seconds west, along said southeasterly line of the northwesterly 20.00 feet of Lot 1, 20.03 feet to the point of beginning. Together with that part of the drainage & utility easements shown on said Lot 1, Block 1, Carousel Automobiles P.U.D. No. 95, Hennepin County, Minnesota lying 20.00 feet to the right of a line described as follows: Commencing at said "Point A"; thence North 47 degrees 29 minutes 51 seconds East, along said northwesterly line of Lot 1, 274.50 feet to a corner of said Lot 1; thence North 62 degrees 46 minutes 56 seconds East, along a northwesterly line of said Lot 1, 55.37 feet; thence South 27 degrees 13 minutes 04 seconds East 20.00 feet to the southeasterly line of the northwesterly 20.00 feet of said Lot 1 and the point of beginning of the line to be described; thence continuing South 27 degrees 13 minutes 04 seconds East 52.03 feet and said line there terminating. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden Valley hereby schedules a public hearing on April 1, 2014, at 7 pm to consider vacation of the easements. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the fotlowing voted in favor thereof: and the following voted against the same: whereupon said resotution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. CZ�� C1�� �;4��� � � ���� ��. ��� City Administration/Council 763-593-3989/763-593-81 Q9(fax) Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. F. Direction to Human Rights Commission (HRC) - Mental Health Awareness and Education Program Prepared By Chantell Knauss, Assistant City Manager Summary While discussing the Conditional Use Permit Application for 345 Pennsylvania Avenue South at the February 18 City Council meeting, Council Members brought up the idea of having the HRC host a program focused on Mental Health Awareness and Education. Council did not provide official direction to the HRC at that time. At its regular monthly meeting on February 25, the HRC, in anticipation of future Council direction, discussed proposing revisions to its 2014 Approved Work Plan to include one to two community conversations on Mental Health Awareness and Education. In the event the Council directs HRC to include Mental Health programming in 2014, the HRC's 2014 Revised Work Plan will be on the Council March 18 Agenda for formal approval. Recommended Action Motion to direct the Human Rights Commission to include Mental Health Awareness programming in their 2014 Work Plan. L��� �� Financc Ucpartm�nt 763-593-8013/763-593-8109(fax) F�z, �.,, . _ �. ..�� ��:�._ .� � �s�° ..-�"�" ����' ����.��. �� �'� Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 3. G. Receipt of January 2014 Financial Reports Prepared By Sue Virnig, Finance Director Summary The monthly financial report provides a progress report of the following funds: General Fund Operations Conservation/Recycling Fund (Enterprise Fund) Water and Sewer Utility Fund (Enterprise Fund) Brookview Golf Course (Enterprise Fund) Motor Vehicle Licensing(Enterprise Fund) Storm Utility Fund (Enterprise Fund) Equipment Replacement Fund (Capital Projects Fund) General Fund Operations: As of lanuary 2014, the City uses$642,114 of fund balance to balance the General Fund Budget. Attachments • January 2014 Genera) Fund Financial Reports- unaudited (2 pages) • January 2014 Conservation/Recycling Fund Financial Report - unaudited (1 page) • January 2014 Water and Sewer Utility Fund Financial Report - unaudited (1 page) • January 2014 Brookview Golf Course Fund Financial Report- unaudited (1 page) • January 2014 Motor Vehicle Licensing Fund Financial Report - unaudited (1 page) • January 2014 Storm Utility Fund Financial Report- unaudited (1 page) • January 2014 Equipment Replacement Fund Report (1 page) Recommended Action Motion to receive and file the January 2014 Financial Reports. City of Golden Valley Monthly Budget Report-General Fund Expenditures January 2014 (unaudited) Over % 2014 January YTD (Under) Of Budget Division Budqet Actual Actual Budclet Expend 001 Council $294,840 20,473 20,473 ($274,367) 6.94% 003 City Manager 762,980 37,766 37,766 (725,214) 4.95% ooa Transfers Out 294,710 0 0 (294,710) 0.00% (1) 005 Admin. Services 1,676,280 85,293 85,293 (1,590,987) 5.09% oos Legal 135,000 0 0 (135,000) 0.00% (2) 007 Risk Management 300,000 3,379 3,379 (296,621) 1.13% o�� General Gov't. Bldgs. 556,990 5,088 5,088 (551,902) 0.91% 016 Community Development 997,740 58,361 58,361 (939,379) 5.85% 022 Police 5,202,175 340,084 340,084 (4,862,091) 6.54% 023 Fire and Inspections 1,200,190 95,044 95,044 (1,105,146) 7.92% 035 Public Works Admin. 334,315 21,996 21,996 (312,319) 6.58% o3s Engineering 691,880 22,065 22,065 (669,815) 3.19% 037 Streets 1,429,410 131,187 131,187 (1,298,223) 9.18% os5 Community Center 74,100 2,460 2,460 (71,640) 3.32% oss Park& Rec.Admin. 679,345 45,698 45,698 (633,647) 6.73% os� Park Maintenance 1,051,490 55,701 55,701 (995,789) 5.30% oss Recreation Programs 502,830 14,238 14 238 (488 592) 2 83% TOTAL Expenditures $16,184,275 $938 833 $938 833 ($15 245 442) 5 80% (1)This transfer will be made in June, 2014. (2) January will be billed in February. City of Goiden Valley Monthly Budget Report-General Fund Revenues January 2014 Percentage Of Year Completed 8.00% Over % 2014 January YTD (Under) of Budget Type Bud et Actual Actual Budqet Received Ad Valorem Taxes $12,358,005 0 0 ($12,358,005) 0.00% (1) Licenses 210,785 8,790 8,790 ($201,995) 4.17°/a Permits 725,000 185,113 185,113 ($539,887) 25.53% Federal Grants 31,205 0 0 ($31,205) StateAid 255,390 1,055 1,055 ($254,335) 0.41% (2) Hennepin County Aid 0 0 0 $0 Charges For Services: General Government 45,050 153 153 ($44,897) 0.34% Public Safety 163,870 4,911 4,911 ($158,959) 3.00% Public Works 141,000 1,657 1,657 ($139,343) 1.18% Park & Rec 525,270 16,691 16,691 ($508,579) 3.18% Other Funds 981,500 53,458 53,458 ($928,Q42) 5.45% Fines & Forfeitures 320,000 0 0 ($320,000) 0.00% Interest On Investments 100,000 0 0 ($100,000) 0.00% (3) Miscellaneous Revenue 227,200 1,559 15,558 ($211,642) 6.85% Transfers In 100,000 8,333 8 333 ($91 667) 8 33% (4) TOTAL Revenue $16,184,275 $281,720 $295 719 ($15 888 556) 1 83% Notes: (1) Payments are received in July, December, and January. (2) Police Training will be paid in August. Safe and Sober is billed on time spent. (3) Investment income is allocated at year end. (4)Transfers are monthly. City of Golden Valley Monthly Budget Report-Conservation/Recycling Enterprise Fund January 2014(unaudited) Over 2014 January YTD (Under) % Budget Actual Actual Budget Current Revenue Hennepin County Recycling Grant 56,500 0 0 (56,500) 0.00% Recycling Charges 332,400 43 43 (332,357) 0.01% Miscellaneous Revenues 9,000 0 0 (9,000) Interest on Investments 5,000 0 0 (5,000) 0.00% (1j Total Revenue 402,900 43 43 (402,857) 0.01% Expenses: Recycling 447,135 4,292 4,292 (442,843) 0.96% Total Expenses 447,135 4,292 4,292 (442,843) 0.96% (1) Interest Earnings are allocated at year-end. City of Goiden Valiey Monthly Budget Report-Water and Sewer Utility Enterprise Fund January, 2014(unaudited) Over 2014 January YTD (Under) % Budget Actual Actual Budget Current Revenue Water Charges 4,251,750 101,153 101,153 (4,150,597) 2.38% Sewer Charges 3,300,970 77,107 77,107 (3,223,863) 2.34% Meter Sales 5,000 311 311 (4,689) 6.22% MCES Grant Program 118,730 0 0 (118,730) Penalties 110,000 1,217 1,217 (108,783) 1.11% Charges for Other Services 230,000 7,818 7,818 (222,182) 3.40% State Water Testing Fee Pass Through 45,000 177 177 (44,823) 0.39% Certificate of Compliance 70,000 1,500 1,500 (68,500) 2.14% Interest Earnings 35,000 0 0 (35,000) 0.00% Total Revenue 8,166,450 189,283 189,283 (7,977,167) 2.32% Expenses: Utility Administration 1,377,255 67,813 67,813 (1,309,442) 4.92% Sewer Maintenance 2,488,530 304,674 304,674 (2,183,856) 12.24% Water Maintenance 4,363,650 57,363 57,696 (4,305,954) 1.32% Total Expenses 8,229,435 429,850 430,183 (7,799,252) 5.23% City of Goiden Valley Monthly Budget Report-Brookview Golf Course Enterprise Fund(3) January, 2014(unaudited) Over 2014 January YTD (Under) % Budget Actual Actual Budget Current Revenue Green Fees 880,780 0 0 (880,780) 0.00% Driving Range Fees 105,000 0 0 (105,000) 0.00% Par 3 Fees 173,200 0 0 (173,200) 0.00% Lawn Bowling 18,730 0 0 (18,730) 0.00% Pro Shop Sales 78,500 26 26 (78,474) 0.03% Pro Shop Rentals 227,800 0 0 (227,800) 0.00% Concession Sales 215,200 33 33 (215,167) 0.02% Other Revenue 70,155 0 0 (70,155) 0.00% Interest Earnings 6,000 0 0 (6,000) 0.00% (1) Less:Credit Card Charges/Sales Tax (35,000) 0 0 35,000 0.00% (4) Total Revenue 1,740,365 59 59 (1,740,306) 0.00% Expenses: Golf Operations 655,995 36,340 36,340 (619,655) 5.54% (2) Course Maintenance 778,840 23,167 23,167 (755,673) 2.97% Pro Shop 105,705 11,303 11,303 (94,402) 10.69% Grill 177,910 0 0 (177,910) 0.00% Driving Range 48,075 0 0 (48,075) 0.00% Par 3 Course 3,500 0 0 (3,500) 0.00% Lawn Bowling 141,965 0 0 (141,965) 0.00% Total Expenses 1,911,990 70,810 70,810 (1,841,180) 3.70% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end. (3) Course has not opened for business. (4) No fees for January. City of Golden Valley Monthly Budget Report-Motor Vehicle Licensing Enterprise Fund January 2014(unaudited) Over 2014 January YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 3,800 0 0 (3,800) 0.00% (1) Charges for Services 396,410 26,453 26,453 (369,957) 6.67% Total Revenue 400,210 26,453 26,453 (373,757) 6.61% Expenses: Motor Vehicle Licensing 400,210 23,391 315,384 (84,826) 78.80% Total Expenses 400,210 23,391 315,384 (84,826) 78.80% (1) Interest Earnings are allocated at year-end. City of Golden Valley Monthly Budget Report-Storm Utility Enterprise Fund January, 2Q14(unaudited) Over 2014 January YTD (Under) % Budget Actual Actual Budget Current Revenue Interest Earnings 45,000 0 0 (45,000) 0.00% (1) Storm Sewer Charges 2,226,920 128,045 128,045 (2,098,875) 5.75% Bassett Creek Watershed 998,800 0 0 (998,800) 0.00% Miscel�aneous Receipts 200,000 0 0 (200,000) State Grant-Other 0 0 0 0 (3) Total Revenue 3,470,720 128,045 128,045 (3,342,675) 3.69% Expenses: Storm Utility 2,474,535 171,103 171,103 (2,303,432) 6.91% (2) Street Cleaning 124,690 14,270 14,270 (110,420) 11.44% Environmental Control 309,225 33,257 33,257 (275,968) 10.75% Debt Service Payments 433,510 0 0 (433,510) 0.00% Total Expenses 3,341,960 218,630 218,630 (3,123,330) 6.54% (1) Interest Earnings are allocated at year-end. (2) Depreciation is allocated at year-end and. 2012 PMP and 2013 PMP are not complete. (3) Project Reimbursement. 2014 Equipment Replacement Fund(CIP)-Fund 5700 2014 January YTD Budget Total Actual Remaining Revenues: Proceeds-Certificate of Indebtedness 750,000 0 0 (750,000) Sale of Assets 35,000 0 0 (35,000) Miscellaneous 0 540 0 0 Interest Earnings(allocated atyear end) 17,394 0 0 (17,394) Transfers from DUI Fund 0 0 0 0 Total Revenues 802,394 540 0 (802,394) Expenditures: Program# Project Number Project Name Bond Expenditures 0 0 0 0 5701 V&E-001 Marked Squad Cars(Police) 35,000 0 0 35,000 (1) 5702 V&E-002 Computers and Printers(Finance) 60,000 0 0 60,000 5703 V&E-003 Imaging System(Finance) 26,000 0 0 26,000 5712 V&E-012 Asphalt Paver(Fire) 100,000 0 0 100,000 V&E-019 Computer Servers 40,000 0 0 40,000 V&E-069 Utility Tractor/Mower(Park) 25,000 0 0 25,000 V&E-071 Pickup Truck(Park) 45,000 0 0 45,000 V&E-084 Self Contained Breathing Apparatus(Fire) 300,000 p 0 300,000 V&E-089 Sidewalk/Maintenance Tractor(Park) 158,000 0 0 158,000 V&E-101 Unmarked Police Vehicle(Police) 30,000 0 0 30,000 V&E-111 Dump Truck(Street) 80,000 0 0 80,000 Total Expenditures 899,000 0 0 899,000 (1)Computers are replaced every 4-5 years and purchased throughout the year based on available time. Gl��' CI� `- Public Works Department 763-593-8030 l 763-593-3988(fax) �ii'6 .. :;�11�(�� .�� �,�"�,IIi�N� ,m���k���''I( ���um1�09"��", ; ..�.��Yw�a;°'� �,,�� _�'"�" � .�&,�� ��� .-� HN!� .�'*4� .c�� .. � --�v r., � � �����.i."�.`, 0 9- Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 4. A. Public Hearing to Vacate Easements in the Plats of Woodlawn Park and Eldridge 3rd Addition P.U.D. 109 (4824 Triton Drive) Prepared By Jeannine Clancy, Director of Public Works Joe Fox, EIT, Water Resources Engineer Summary A developer has proposed a minor subdivision which would divide 4824 Triton Drive into two parcels. During the platting process, it was determined that existing easements on the property need to be vacated before the final plat is approved. Eldridge 3rd Addition P.U.D. 109 was platted with five lots and an outlot. The developer recently purchased the adjacent property at 4824 Triton Drive. He seeks to combine this property with the outlot of Eldridge 3rd Addition P.U.D. 109 and then replat it to create two new lots. As part of this process, the existing public easements must be vacated and new easements dedicated on the new plat. The proposed easements are similar to the existing easements being vacated and are consistent with the subdivision ordinance. A notice of public hearing regarding the proposed easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Notice to the Commissioner of Natural Resources is not required for this vacation. There have been no objections to this easement vacation. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on February 5, 2014, and therefore in accordance with state statutes requires a four-fifths majority vote in favor of the resolution. Attachments • Plat of Eldridge 7th Addition (1 page) • Eldridge 7th Addition: Easement Vacation Sketch (showing easements to be vacated) (1 page) • Eldridge 7th Addition: Proposed Easement Sketch (showing proposed easements) (1 page) • Resolution Vacating Utility Easements in the Plat of Woodlawn Park and Drainage and Utility Easements in the Plat of Eldridge 3rd Addition P.U.D. 109 (4824 Triton Drive) (1 page) Recommended Action Motion to adopt Resolution Vacating Utility Easements in the Plat of Woodlawn Park and Drainage and Utility Easements in the Plat of Eldridge 3rd Addition P.U.D. 109 (4824 Triton Drive). d z V O O F I I � � I ` _" `S! I I -f. - I I wna xxM��N6.6UolH)N 10���w�3- .." 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L1J _.1 ♦i � � � !'1 1�� � -1 ! f \J , `J �d ! �J -��„�_ � ► j� �.,. r...., � R"v f' Resolution 14-19 March 4, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION VACATING UTILITY EASEMENTS IN THE PLAT OF WOODLAWN PARK AND DRAINAGE AND UTILITY EASEMENTS IN THE PLAT OF ELDRIDGE 3RD ADDITION P.U.D. 109 (4824 TRITON DRIVE) WHEREAS, the City Council of the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the vacation of easements in Woodlawn Park and Eldridge 3rd P.U.D. 109, legally described as follows: Lot 5 Block 8, Woodlawn Park; and Outlot A, Eldridge 3rd Addition P.U.D. 109, Hennepin County, Minnesota (the "Subject Property"). WHEREAS, all persons present were given the opportunity to be heard; and WHEREAS, the Subject Property is proposed to be re-platted as shown in the proposed plat of Eldridge 7th Addition; and WHEREAS, the proposed plat of Eldridge 7th Addition includes the dedication of easements as required by City Code; and WHEREAS, the City has evaluated its interest and use of the property and has determined that the easements granted are sufficient to replace the easements vacated herein; and WHEREAS, the Council has determined that the vacation will benefit the public interest because the vacation is predicted to foster economic growth in the City of Golden Valley and, on a greater scale, the State of Minnesota benefits by the projected measurable increase in tax revenue and general prosperity. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley that said easements located in the Subject Property legally described below be vacated: All platted easements dedicated in Lot 5 Block 8 Woodlawn Park; and the platted easement that covers all of Outlot A, Eldridge 3rd Addition P.U.D. 109, Hennepin County, Minnesota. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. �L�Y ll� li: ,a��P,��, ,y� ,:S" . �J f� Park and Recreati n r m n � i�ra t � t 763-512-2345/763-512-2344(fax) ��`� � _ .� �" .. ���... .�£ Executive Summary for Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 6. A. Quotes-Wildwood Park Playground Equipment and Authorizing Loan for School of Engineering and Arts (SEA) Prepared By Rick Birno, Director of Parks and Recreation Summary The total expense for the new play structure at Wildwood Park is $95,000. The Wildwood Park neighborhood and the SEA students were directly involved in the design of the new play structure. Installation of the new equipment conforms to the ADA and Consumer Product Safety Commission Guidelines. The revised 2013-2017 Capital Improvement Program Park Section P-003 includes$15,000 for replacement of playground equipment at Wildwood Park. Staff is purchasing the new play structure through the U.S. Communities buying group contract #416005190 from Minnesota/Wisconsin Playground. The purchase includes fiscal partnerships with the SEA Parent Teacher Association (PTA), School District #281 and from the Hennepin Youth Sports Grant Program. Fiscat commitments from each partner are listed below: $15,000- City of Golden Valley $15,000-SEA PTA $15,000- School District#281 $50,000- Hennepin County Youth Sports Grant The City Council is also being requested to adopt a resolution authorizing the loan from the SEA PTO. Attachments • Resolution Authorizing Loan for Park Improvements to Parent Teacher Association of School of Engineering and Arts (1 page) Recommended Action Motion to authorize the purchase and installation of playground equipment at Wildwood Park from Minnesota/Wisconsin Playground through U.S. Communities buying group contract #416005190 for$95,000. Motion to adopt Resolution Authorizing Loan for Park Improvements to Parent Teacher Association of School of Engineering and Arts. Resolution 14-20 March 4, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING LOAN FOR PARK IMPROVEMENTS TO PARENT TEACHER ASSOCIATION OF SCHOOL OF ENGINEERING AND ARTS WHEREAS, the Council supported an application for Hennepin Youth Sports Program Grant with Resolution 13-89 for improvements to develop the Wildwood Park Playground Equipment; and WHEREAS, the School of Engineering and Arts Parent Teacher Association (PTA) is responsible for $15,000; Independent School District #281 (Robbinsdale) for $15,000; City of Golden Valley for $15,000 and the Hennepin Youth Grant would fund $50,000; and WHEREAS, the PTA will make two payments of$7,500 in May, 2014 and $7,500 in November, 2014 to the City of Golden Valley; and WHEREAS, the Independent School District#281 (Robbinsdale) will make one payment of $15,000 in May, 2014 to the City of Golden Valley; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley as follows: 1. The City shall receive payments with no interest from the PTA. The payments are due below: Date Principal 05/01/2014 $7,500 11/01/2014 $7,500 2. Park Improvement Fund will receive the money for the loan to the PTA. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. i+�V� �� � ` . Planning Department 763-593-8095/763-593-8109(fax) ��.: .,� , "��, '�`°���Q_e.��' �e.���.'�.�. "_ �����:�� Executive Summary For Action Golden Valley City Council Meeting March 4, 2014 Agenda Item 6. D. Approval of Plat- Eldridge 7th Addition Prepared By Mark Grimes, Community Development Director Summary At the December 17, 2013 City Council meeting, the Council held a public hearing on the Preliminary Plat for the minor subdivision of Eldridge 7th Addition (4824 Triton Drive). After the hearing, the Council approved the Preliminary Plat which will allow two new developable lots. The Final Plat of Eldridge 7th has now been presented to the City. Staff has reviewed the Final Plat and finds it consistent with the approved Preliminary Plat and the requirements of City Code. Attachments • Resolution for Approval of Plat- Eldridge 7th Addition (1 page) • Final Plat of Eldridge 7th Addition (1 page) Recommended Action Motion to adopt Resolution for Approval of Plat- Eldridge 7th Addition. Resolution 14-20 March 4, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION FOR APPROVAL OF PLAT - ELDRIDGE 7TH ADDITION WHEREAS, the City Council for the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the proposed plat to be known as Eldridge 7th Addition covering the following described tracts of land: Lot 5, Block 8, Woodlawn Park And Outlot A, Eldridge 3rd Addition WHEREAS, all persons present were given the opportunity to be heard; NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley, that said proposed plat be, and the same hereby is, accepted and approved, and the proper officers of the City are hereby authorized and instructed to sign the original of said plat and to do all other things necessary and proper in the premises. Shepard M. Harris, Mayor ATTEST: Susan M. 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