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03-18-14 CC Agenda Packet (entire) AGENDA Regular Meeting of the City Council Golden Valley City Hall 7800 Golden Valley Road Council Chamber March 18, 2014 6:30 pm The Council may consider item numbers 1, 2, 3, 5 and 6 prior to the public hearings scheduled at 7 pm 1. CALL TO ORDER PAGES A. Roll Call B. Pledge of Allegiance C. Presentation of Certificates of Recognition - Robbinsdale Cooper High Sehool 3 Students - Bailey "Chan" Slettehaugh and Bennett Abide D. TwinWest Chamber of Commerce 4 E. State of the City Video Presentation 5 2. ADDITIONS AND CORRECTIONS TO AGENDA 3. CONSENT AGENDA Approval of Consent Agenda - All items listed under this heading are considered to be routine by the City Council and will be enacted by one motion. There will be no discussion of these items unless a Council Member or citizen so requests in which event the item will be removed from the general order of business and considered in its normal sequence on the agenda. A. Approval of Minutes - City Council Meeting - March 4, 2014 6-10 B. Approval of Check Register 11 C. Licenses: 1. General Business Licenses 12-14 2. 3.2 Liquor License Renewals 15 3. Gambling License Exemption and Waiver of Notice Requirement - Fundraising 16-18 Bankers D. Minutes of Boards and Commissions: 1. Planning Commission - January 13, 2014 19-31 2. Human Services Fund - February 10, 2014 32 E. Bids and Quotes: 1. Pickup Trucks and Equipment - Quotes 33-35 2. Concrete Work - Lawn Bowling Green at Brookview Golf Course - Quotes 36 3. 2014 Pavement Management Program: 37-43 a. Award Contract b. Authorization to Sign Agreement with SEH, Inc. for Construction Observation and Engineering Services F. Letters, Emails and/or Petitions: 1. Email from Deb Reisner Regarding Resignation from Human Rights 44 Commission 3. CONSENT AGENDA - CONTINUED G. Consenting and Approving Issuance of Revenue Obligations by City of New Hope to 45-54 Finance Project; and Authorize the Execution of Cooperative Agreement - Homeward Bound 14-22 H. Authorization to Sign Agreement with SEH, Inc. for Inflow and Infiltration Inspection 55-59 and Program Monitoring Services I. Authorization to Sign Agreements - Barr Engineering Company for Long Term Flood 60-83 Mitigation Plan; and Cities of Crystal and New Hope - Phase 2 DeCola Ponds and Medicine Lake Road Flood Mitigation Study J. Authorization to Temporarily Restrict Vehicle Parking for Run the Valley 14-23 84-87 K. Authorization to Temporarily Restrict Vehicle Parking for Walk for Animals 14-24 88-92 L. Approval of Human Rights Commission 2014 Revised Work Plan 93-94 M. Bottineau Light Rail Transit (LRT) Planning Advisory Committee Appointment 95 4. PUBLIC HEARINGS 7 PM A. Public Hearing - Special Assessments - 2014 Pavement Management Area 14-25 96-102 B. Public Hearing - Vacation of Portions of Public Alley and Easements - Plats of Spring 103-110 Green South and Registered Land Survey No. 106 (Three.Nine.Four) 14-26 5. OLD BUSINESS 6. NEW BUSINESS A. Bottineau Transitway Update B. Quotes - Gearty Park Playground Equipment 111-113 C. Quotes - Glenview Park Playground Equipment 114 D. Announcements of Meetings 115 E. Mayor and Council Communications 7. ADJOURNMENT Cl��1 C)� e�:,,=,. �p $ .I.'{: �.. City Administration/Council � - - 763 593 8003/763-593-8109(fax) ,�, - _ � .� . �...�_ � �.. �,:� . � �� .. Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 1. C. Presentation of Certificates of Recognition - Robbinsdale Cooper High School Students - Bailey "Chan" Slettehaugh and Bennett Abide Prepared By Thomas Burt, City Manager Summary The City Council would like to acknowledge and recognize students Bailey "Chan" Slettehaugh and Bennett Abide on their accomplishments. Mr. Slettehaugh and Mr. Abide are both residents of Golden Valley who were honored at Cooper High School's sixth annual Academic Pep Fest that focuses on academic and arts achievements. CZ�� C�� ,;��:, ;,;,'u �� '�Z � . . . . �+�. �� Cit�Administration/Council 763-593-3991 /763-593-8109(fax) , Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 1. D. TwinWest Chamber of Commerce Prepared By Thomas D. Burt, City Manager Summary Brad Meier, President, will attend the meeting and make a brief presentation about their organization. . � 1 � �` . . . � �� . � � •� � ,� � j' � � t�� • � � �.�..� � � V °' � � � o I.LJ � N � � o0 � � � � � U � � L a `� V � � �U � � � O � � 0 �- - � � � � � -� W ��-' U � � � � � � � � - � � � � � +� > _-.�. � Q � � -� �' _ � � -� �� V .� _ +� o �� . � Y...� ��^ � f� �t �� ' �" • � �! `{ �`�_ � �� , , �� F � G:� c;� � L � ,� U � �O � {"' � � > w v � � � o V v � � � � � .� W , • .�.:.,._ � _ � � � � v � i � N � � o � �� V � �� N � • � � � (L � � L � � O � � 4— � •Q� � � V � � +' W " � � y o u � o �p ��° � �� > � L �� c� o O � . � taA +-+ Q � ,� N vi _ •�' N � v V N � � n v � � � � � � � •� � � o � � . � � � � � o o ° . • , � ��Y� o , � + �, , � o � e�t��' ' a��`�I'�V� �C�� I��'�� W o �,. � I��Ii 00 0 V ° � � � ° ' ° ' .° � � w 4;� ° �� a � :� � o � �.�� - � � � � � � � W � � � m � � � � � � � � a� � � o _ � •� � � � � V .!■■� � � � � +� � � °� o � � a� 0 `�" o .� � � � � o � �„� o • / � � � �'• s � � ��. � �� Q �� .� !��, }� ��"� � � W y� 4� O '� � � � -# � V � � � � � � � � � ��k�� -� w ,'' � � � ,-;,..:�,.-. ��.y , � -,� � � �1 ��y � j � '*_�` ;-,"�� ' � P�1 ,�« ,.v, o G � � �� f � � � � �� : � � O � � y � o V � �� :� � � � � ;�� ,�,� ° � � �' � � � � } � ° � � � � .� � W � � � o � 00 � e� a� c.� � � m � a� •!"' � �..� * � Q � � +� o *, .: � _ � a� � �., �_ �� .� � � � � � �k � � � � � - � � � � � � � � �� . � � o „� � � � � � � � ri�� O Y �,b. .�.. .... 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'�"""'` � - C!'� .. � . . i � , • ....�. s � � / Cl�� C7� �:,, i . . . . C tyA+dmin1stra,ti�n/Csuncil 763-593-8003/763-593-8709(fax} Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 1. E. State of the City Video Presentation Prepared By Thomas Burt, City Manager Summary The State of the City video that has been prepared by staff will be presented at the meeting. Regular Meeting of the City Councii March 4, 2014 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said City on March 4, 2014 at 6:30 pm. The following members were present: Clausen, Fonnest, Harris, Schmidgall and Snope. Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works; Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant. Pledqe of Alleqiance The Ptedge of Allegiance was recited. Approval of Aqenda MOVED by Snope, seconded by Fonnest and motion carried unanimously to approve the agenda of March 4, 2014 as amended: addition of Approval of Plat - Eldridge 7th Addition. Approval of Consent Aqenda MOVED by Fonnest, seconded by Clausen and motion carried unanimously to approve the consent agenda of March 4, 2014 as amended: removal of Direction to Human Rights Gommission - Mental Health Awareness and Education Program. *Approval of Minutes - Council/Manaqer Meetinq - Februarv 11, 2014 and City Council Meetinq - Februarv 18, 2014 MOVED by Fonnest, seconded by Clausen and motion carried unanimously to approve the Council/Manager Meeting minutes of February 11, 2014, and the City Council Meeting minutes of February 18, 2014 as submitted. *Approval of Check Reqister MOVED by Fonnest, seconded by Clausen and motion carried unanimously to approve the City check register as submitted. *Rental Propertv Licenses MOVED by Fonnest, seconded by Clausen and motion carried unanimously to authorize the issuance of license as recommended by staff. Regular Meeting of the City Council March 4, 2014 Page 2 *Solicitor's License - TakeAction Minnesota MOVED by Fonnest, seconded by Clausen and motion carried unanimously to approve the solicitor's license for TakeAction Minnesota. *Minutes of Boards and Commissions MOVED by Fonnest, seconded by Clausen and motion carried unanimously to receive and file the minutes as follows: Environmental Commission - January 27, 2014 Human Rights Commission - January 27, 2014 Open Space and Recreation Commission - January 27, 2014 Envision Connection Project Executive Board - January 16, 2014 Joint Environmental and Open Space and Recreation Commission - January 27, 2014 Bassett Creek Watershed Management Commission - January 16, 2014 *Call for Public Hearinq - Drainaqe and Utility Easement Vacation - Carousel Automobiles PUD #95 - 9191 and 9393 Wavzata Boulevard - 4/1/14 Member Fonnest introduced the following resolution and moved its adoption: RESOLUTION 14-18 RESOLUTION ESTABLISHING A PUBLIC HEARING TO CONSIDER VACATION OF CERTAIN EASEMENTS IN THE PLAT OF CAROUSEL AUTOMOBILES P.U.D. NO. 95 (9191 AND 9393 WAYZATA BOULEVARD) The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Direction to Human Riqhts Commission - Mental Health Awareness and Education Proqram Mayor Harris removed the item for Council discussion. Council Member Snope updated the Council about the Human Rights Commission meeting he attended. MOVED by Harris, seconded by Snope and motion carried unanimously to direct the Human Rights Commission to include Mental Health Awareness programming in their 2014 Work Plan. Regular Meeting of the City Council March 4, 2014 Page 3 *Receipt of Januarv 2014 Financial Reports MOVED by Fonnest, seconded by Clausen and motion carried unanimously to receive and file the January 2014 Financial Reports. Public Hearinq - Utilitv Easement Vacations - Plats of Woodlawn Park and Eldridqe 3rd Addition PUD 109 (4824 Triton Drive Jeannine Clancy introduced the agenda item and answered questions from the Council. The Mayor opened the meeting for public input and persons present to do so were afforded the opportunity to express their views thereon. Hearing and seeing no one, the Mayor closed the public hearing. Member Clausen introduced the following resolution and moved its adoption: RESOLUTION 14-19 RESOLUTION VACATING UTILITY EASEMENTS IN THE PLAT OF WOODLAWN PARK AND DRAINAGE AND UTILITY EASEMENTS IN THE PLAT OF ELDRIDGE 3RD ADDITION P.U.D. 109 (4824 TRITON DRIVE) The motion for the adoption of the foregoing resolution was seconded by Member Snope and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Quotes -Wildwood Park Plavqround Equipment and Authorizinq Loan for School of Enqineerinq and Arts AI Lundstrom, Park Maintenance Supervisor, reviewed the plans and answered questions from the Council. Thomas Burt answered questions from the Council. MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to authorize the purchase and installation of playground equipment at Wildwood Park from Minnesota/Wisconsin Playground through U.S. Communities buying group contract #416005190 for $95,000. Member Fonnest introduced the following resolution and moved its adoption: RESOLUTION 14-20 RESOLUTION AUTHORIZING LOAN FOR PARK IMPROVEMENTS TO PARENT TEACHER ASSOCIATION OF SCHOOL OF ENGINEERING AND ARTS Regular Meeting of the City Council March 4, 2014 Page 4 Quotes -Wildwood Park Plavpround Equipment and Authorizinq Loan for School of Enqineerinq and Arts - Continued The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Announcements of Meetinqs Some Council Members may attend the Meadowbrook School Parent Teacher Association Fundraiser on March 6, 2014 at 6:30 pm at the New Hope Cinema Grill. The Gearty Park Play Structure Public Meeting will be held on March 6, 2014 from 6 to 7:15 pm at Fire Station 3. The Glenview Park Play Structure Public Meeting will be held on March 6, 2014 from 7:15 to 8:45 pm at Fire Station 3. The Neighborhood Watch Block Captains Meeting will be held on March 6, 2014 at 7 pm at the Police Department. The State of the City will be held on March 28, 2014 at 7:30 am at City Hall. The Bridge Builder Quarterly Event will be held on March 8, 2014 from 10 am to noon at the Wirth Park Chalet. The Robbinsdale School District Empty Bowls event is scheduled for March 11, 2014 from 4 to 7 pm at the Sandburg Learning Center. The next Council/Manager meeting will be held on March 11, 2014 at 6:30 pm. The Sacred Harp singing will be held at the Golden Valley Historical Society an March 13, 2014 at 7 pm. The next City Council meeting is March 18, 2014. Congressman Keith Ellison will hold a meeting about Public Safety and Immigrant Populations on March 17, 2014 from 2 to 3:30 pm at Golden Valley City Hall. Mavor and Council Communications Mayor Harris congratulated the Fire Department for being the top fundraising team at the American Lung Association Fight for Air Stair Climb. Regular Meeting of the City Council March 4, 2014 Page 5 Mavor and Council Communications - Continued Mayor Harris and Council Member Snope updated the Council about the House Commerce Committee the attended regarding the request for approval of a liquor license for the Brookview Community Center and transportation legislation. Approval of Plat - Eldridqe 7th Addition Mayor Harris introduced the agenda item. Member Fonnest introduced the following resolution and moved its adoption: RESOLUTION 14-21 RESOLUTION FOR APPROVAL OF PLAT - ELDRIDGE 7TH ADDITION The motion for the adoption of the foregoing resolution was seconded by Member Clausen and upon a vote being taken thereon, the following voted in favor thereof: Clausen, Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none, whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Adjournment MOVED by Snope, seconded by Fonnest and motion carried unanimously to adjourn the meeting at 7:24 pm. Shepard M. Harris, Mayor ATTEST: Judy Nally, Administrative Assistant y 9,.,,„ �� {� i �i'!�" �� ,. �� Finance Department 763 593 8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. B. Approval of City Check Register Prepared By Sue Virnig, Finance Director Summary Approval of the check register for various vendor claims against the City of Golden Valley. Attachments • Document sent via email Recommended Action Motion to authorize the payment of the bills as submitted. CZ��' C�� ' Fire Department 763 593-8079/763-593-8098{fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. C. 1. General Business Licenses Prepared By Shannon Dietrich, Administrative Assistant Summary As per City Code, some businesses are required to be licensed by the City. Listed below are the license number, applicant name and address, license type and fee of those who have submitted an application for approval. #6830 Chester Bird American Legion Amusement Devices $ 45.00 200 Lilac Drive North #6831 Mendota Valley Amusement, Inc Amusement Devices $ 60.00 d/b/a Godfather's 8040 Olson Memorial Highway #6834 Mendota Valley Amusement, Inc Amusement Devices $ 75.00 d/b/a VFW Golden Valley 7775 Medicine Lake Road #6832 American Amusement Arcades Amusement Devices $ 75.00 d/b/a J.J.'s Clubhouse 6400 Wayzata Boulevard #6833 RZMP Corporation Amusement Devices $ 30.00 d/b/a Shuller's Tavern 7348 Country Club Drive #6829 Theisen Vending Company Amusement Devices $ 45.00 d/b/a Shuller's Tavern 7348 Country Club Drive #6835 RZMP Corporation Dancing/Entertainment $ 375.00 d/b/a Shuller's Tavern 7348 Country Club Drive #6836 Collision Center Motor Vehicle Facility $ 25.00 900 Florida Avenue South #6828 Lubrication Technologies Bulk Oil Storage Plant $ 25.00 900 Mendelssohn Avenue North #6815 Allied Waste Refuse Vehicle(s) $ 700.00 9813 Flying Cloud Drive #6811 Allied Waste Recycling Vehicle(s) $ 400.00 9813 Flying Cloud Drive #6814 Aspen Waste Refuse Vehicle(s) $ 250.00 2951 Weeks Avenue South East #6813 Aspen Waste Recycling Vehicle(s) $ 150.00 2951 Weeks Avenue South East #6816 Baldy Sanitation Refuse Vehicle(s) $ 50.00 5906 Henry Street #6823 Budget Waste Systems Refuse Vehicle(s) $ 100.00 9813 Flying Cloud Drive #6826 Dick's Sanitation Refuse Vehicle(s) $ 100.00 8984 215th Street West #6827 Dick's Sanitation Recycling Vehicle(s) $ 50.00 8984 215th Street West #6818 Michael P. Hall Refuse Vehicle(s) $ 200.00 3119 150th Lane North West #6820 Randy's Environmental Services Refuse Vehicle(s) $ 550.00 4351 US Highway 12 South East #6810 Randy's Environmental Services Recycling Vehicle(s) $ 150.00 4351 US Highway 12 South East #6822 Suburban Waste Refuse Vehicle(s) $ 50.00 15718 Village Woods Drive #7068 Garbageman of Twin Cities Refuse Vehicle(s) $ 200.00 13895 Industrial Park Boulevard #6817 Waste Management of MN Inc Refuse Vehicle(s) $ 500.00 10050 Naples Street North East #6812 Waste Management of MN Inc Recycling Vehicle(s) $ 150.00 10050 Naples Street North East #6825 Ace Solid Waste Refuse Vehicle(s) $ 50.00 6601 McKinley Street North West #6824 Ace Solid Waste Recycling Vehicle(s) $ 50.00 6601 McKinley Street North West #6819 Sanimax USA Inc Refuse Vehicle(s) $450.00 505 Hardman Avenue Recommended Action Motion to authorize the issuance of licenses as recommended by staff. Cz�� 0� , ;, �� I Palice De artment �� _ _ p _ _ 763 593 8079/763 593 8098(fax) ��'. �� , Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. C. 2. 3.2 Liquor License Renewals Prepared By Amanda Johnson, Administrative Assistant Summary The following establishments have applied for renewal of their 3.2 liquor licenses for the 2014- 2015 license term. The applicants meet City Code and State requirements for the renewal of their licenses. Off-Sale Northern Tier Retail, LLC d/b/a Super America #4497 Northern Tier Retail, LLC d/b/a Super America #4443 On-Sale Davanni's Inc d/b/a Davanni's Pizza Brookview Golf Course Recommended Action Motion to approve the renewal of the respective 3.2 liquor licenses for the applicants listed above for the 2014-2015 license term. Cl�"� U� :�;;� i City Administration/Council 763-593-3991 /763-593-8709(fax) r,��.:�.�_."".-:;. :� . ,,.., _ ,... . ,��,� .,. . . Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. C. 3. Gambling License Exemption and Waiver of Notice Requirement- Fundraising Bankers Prepared By Judy Nally, Administrative Assistant Summary As per State Statute organizations that conduct gambling within the City limits have to submit an application for a lawful gambling permit to the State after the permit has been approved or denied by the City. Depending upon the timing of the permit the applicants may request the City to waive the 30-day waiting period. Attachments • Application for Exempt Permit (2 pages) Recommended Action Motion to receive and file the gambling license exemption and approve the waiver of notice requirement Fundraising Bankers. 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Oep�rOm�nt d Pu61k SMb�r:A�mrneY Regular Meeting of the Golden Valley Planning Commission January 13, 2014 A regular meeting of the Planning Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley Road, Golden Valley, Minnesota, on Monday, January 13, 2014. Chair Kluchka called the meeting to order at 7 pm. Those present were Planning Commissioners Baker, Boudreau-Landis, Cera, Kluchka, Segelbaum and Waldhauser. Also present was Community Development Director Mark Grimes, City Planner Jason Zimmerman and Administrative Assistant Lisa Wittman. Commissioner McCarty was absent. 1. Approval of Minutes November 18, 2013 Regular Planning Commission Meeting MOVED by Segelbaum, seconded by Waldhauser and motion carried unanimously to approve the November 18, 2013 minutes as submitted. 2. Informal Public Hearing — Preliminary Plan Review— Planned Unit Development (PUD) — Carousel Automobiles (Porsche Dealership) PUD #95, Amendment#2 Applicant: Twin Cities Automotive (Porsche) Address: 9191 Wayzata Blvd. Purpose: To expand the existing building and modify the parking lot. Zimmerman explained the applicant's request for a PUD amendment which would allow them to construct additions on the north and southeast sides of the existing Porsche building. The proposed additions would expand the size of the building from 12,994 square feet to 26,655 square feet and would include new service bays, car wash, offices and employee facilities. He noted that the expanded building footprint will reptace existing paved areas so there will be no change in the amount of impervious surFace on the site. Zimmerman stated that the applicant is also proposing to modify the parking lot which would reduce the number of parking spaces from 193 to 154. He referred to a site plan and noted that the parking spaces will be redistributed to provide 15 customer spaces, 46 employee spaces, 93 display spaces and that 18 of the proposed new display spaces would be partially within the 35-foot front yard setback along Wayzata Blvd. He added that pervious pavers would be used for the proposed display spaces in order to maintain the existing amount of pervious surface. Waldhauser asked if the City considers pervious pavers to be pervious surface. Zimmerman said yes. Boudreau-Landis asked how many parking spaces are required. Zimmerman explained that the Zoning Code requires 1 space per 1,000 square feet of showroom space and 1 Minutes of the Golden Valley Planning Commission January 13, 2014 Page 2 space per 5,000 square feet of outside display space. However, this proposal is a PUD so it is allowed to vary from those requirements. He added that staff has also asked the applicant to add bicycle racks as well. Segelbaum asked if the applicant has considered making the parking space dimensions smaller in order to have more spaces. Zimmerman stated that the applicant can address the size of the proposed new parking spaces, however, the existing parking spaces will remain the same size. Kluchka asked about landscaping plans. Zimmerman stated that the applicant is proposing to relocate some trees and to plant additional trees and bushes on the property. Nguyen Hoang, Baker Associates, 150 South Fifth Street, Architect for the project, showed the Planning Commissioners an updated site plan. He stated that the parking stall dimensions have not been reduced and will be the standard 9 ft. wide x 18 ft. deep, however, the customer parking spaces will be 10 feet wide. He explained that there will be a sidewalk adjacent to the building made with pervious pavers that will follow the curve of the building as opposed to how it currently curves away from the building. He stated that the parking area for displaying cars will also follow the curve of the building which will increase the width of the drive aisle and make navigating the parking lot easier. Waldhauser asked if the proposed new changes will affect the amount of impervious surface. Hoang said it will increase the impervious surFace slightly. Segelbaum asked the applicant to address the percentage of impervious surface versus pervious surface. Steve Sabraski, Civil Engineer for the project, explained that the additional impervious surface being added to the site will be offset by the pervious pavers they are proposing so there will only be a slight net increase in the amount of impervious surface. Waldhauser asked if the proposed pavers are permeable or pervious. Hoang explained that water will pass through the pavers and percolate into the ground. Segelbaum asked the applicant if they are comfortable using this type of paver. Hoang said yes, they have used these pavers on projects in the past. He added that there is some maintenance involved but they should hold up just as well as concrete. Waldhauser asked if there will be a maintenance agreement required. Grimes said yes, the City will want to see that they are being maintained properly. Kluchka asked the applicant if they are proposing to install a bicycle rack. Hoang stated that a bicycle rack will be installed as part of their sidewalk plan. Boudreau-Landis asked if display cars will be parked on the sidewalk area. Hoang said that display cars could potentially be parked on the sidewalk adjacent to the building if there is enough space and if they won't infringe on the sidewalk space. Kluchka asked about the timeline of the project. Hoang stated that they would like to start construction in the spring and he anticipates that the remodel will take approximately nine months to complete. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 3 Kluchka opened the public hearing. Seeing and hearing no one wishing to comment, Kluchka closed the public hearing. Kluchka asked the Commissioners how they feel about allowing the display area in the front setback. Waldhauser said she is alright with it in this case because no other property owners will be impacted. Baker said he is concerned about setting a precedent and that other dealerships will feel they can display cars in setback areas. Segelbaum said that the adjacent properties also have lesser setback areas so this proposal would be consistent with the setbacks already in the area. He agreed that no one will be impacted by this proposal. Kluchka agreed and added that the proposed new drive aisle width is better. Baker asked if staff could provide more quantitative data on how this proposal is different than others dealerships in the City. Kluchka suggested that the applicant provide a better rendering of what the display area will look like when they come before the Commission for their Final PUD Plan review. Grimes noted that the dealership next door has a display area of double stacked cars in their front setback area. Cera added that the setbacks in a PUD are a guideline, not mandatory. Cera said he is not sure if the proposed pavers are equal to the grass area that is being removed. Grimes said there are arguments that sod isn't really a pervious surface either. He added that the City Engineer feels comfortable with the proposed pavers and that it could be a good precedent to set. Kluchka suggested adding a condition regarding design review and the addition of bicycle racks. MOVED by Cera, seconded by Baker and motion carried unanimously to recommend approval of the Preliminary PUD Plan for PUD #95, Amendment#2, Carousel Automobiles subject to the following findings and conditions: Findin s 1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality of site planning and design than generally expected under conventional provisions of the ordinance. 2. The PUD plan preserves and protects substantial desirable portions of the site's characteristics, open space and sensitive environmental features including steep slopes, trees, scenic views, creeks, wetlands, and open waters. 3. The PUD plan includes efficient and effective use (which includes preservation) of the land. 4. The PUD Plan results in development compatible with adjacent uses and is consistent with the Comprehensive Plan and redevelopment plans and goals. 5. The PUD plan is consistent with preserving and improving the general health, safety and general welfare of the people of the City. 6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance provisions. 7. The PUD plan proposes a significant improvement to the parking lot/drive aisles. 8. The PUD plan proposes a new and unique use of pervious pavers. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 4 Conditions 1. The plans submitted with the application shall become a part of the approval. 2. The recommendations and requirements outlined in the memo from the Public Works Department shall become a part of the approval. 3. All signage must meet the requirements of the City's Sign Code. 4. A design plan shall be reviewed by the City prior to Final PUD approval. 5. A bicycle rack shall be added to the property. 6. Additional renderings of the site, particularly the display area, shall be provided prior to Final PUD approval. 7. The Applicant or Owner must enter into a maintenance agreement for the pervious pavement. 8. The approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 3. Informal Public Hearing — Conditional Use Permit (CUP) — 345 Pennsylvania Ave S — Commercial Use over 10,000 Square Feet in the I-394 Mixed Use Zoning District— CU-136 Applicant: Fundus Praedium (LifeSpan) Address: 345 Pennsylvania Avenue South Purpose: To operate a youth transition program consisting of office, medical office and educational uses in the existing building. Zimmerman explained the applicant's request for a Conditional Use Permit to operate a youth transition program consisting of office, medical office, educational uses and a possible employee only on-site daycare in the future. He stated that commercial uses that are more than 10,000 square feet in size located in the I-394 Mixed Use zoning district require a Conditional Use Permit. He referred to a site plan of the property and discussed the applicant's proposal to renovate the interior, construct an elevator on the southwest corner of the building, improve the front entrance area, add new windows on the west side of the building and improve the upper parking lot area. He stated that staff is recommending approval of this Conditional Use Permit request subject to the conditions listed in the staff report. Waldhauser asked if the applicant is proposing to use the lower level parking lot. Zimmerman said he doesn't think the applicant has any plans to modify the lower parking lot or any of the driveway entrances. Boudreau-Landis asked if the overall sizes of the parking lots are staying the same. He also asked about the condition of the lower parking lot. Zimmerman said the footprint of the parking lots will stay the same and that both parking lots are in okay condition. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 5 Kluchka asked about the original use of the building. Zimmerman said it has historically been used as an office/warehouse space. Grimes added that the building was originally used by Mark Hurd Aerial photography. Waldhauser asked if Speak the Word Church (owner of the property) uses the parking lots on this site. Kluchka said he doesn't see a lot of activity on the property. Segelbaum noted that the application referred to the possible opening of an employee only, on-site daycare facility and asked if the applicant would have to come back to the City to amend the Conditional Use Permit if approved. Zimmerman said yes, a Conditional Use Permit amendment would be required if they decide to open a daycare on site in the future. Segelbaum asked if there are specific statutes or ordinances related to schools. Grimes stated that the City's Deputy Fire Chief has reviewed the plans as they relate to the Building Code and is comfortable with proposed occupancy. Baker asked if the property has been purchased from Speak the Word Church. Grimes said he didn't know, but the Church did sign the Conditional Use Permit application, giving permission to the applicant to apply. Mike Whalen, Applicant, stated that they have a pur�hase agreement with Speak the Word Church and that LifeSpan also leases a building from them in Burnsville and would now like to have a location in the west metro. Kluchka asked about proposed improvements to the parking lots. Whalen stated that it is not LifeSpan's intent to use the lower parking lot. They would use the upper parking lot for intake and visitor parking. He discussed the proposed interior improvements and the elevator addition. Kluchka asked the applicant if there will be bicycle racks installed. Whalen said they would be willing to install bicycle racks. Kluchka asked the applicant if they are planning to screen the air conditioning unit located on the roof. Whalen said he didn't think the unit was visible and added that the proposed elevator addition should provide some screening. Kluchka suggested that be shown on their plans. Traci Hackmann, representing LifeSpan, explained that their clients are all children who have mental health issues and come from all over the metro area. She stated that the kids are at their facility from 8 am to 2 pm, Monday through Friday for approximately 6 to 9 months. She discussed the services they provide including academic support, intenrention and therapy. Kluchka asked about the number of clients they will have. Hackmann said their capacity is 85, but they typically have approximately 75 clients at one time. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 6 Waldhauser asked about their outdoor needs. Hackmann explained that they will have an indoor gym, but they do not typically have outdoor recess or use outdoor space. She added that if they open an employee only daycare they may need some outdoor space for that. Segelbaum asked if they take the kids on field trips or walking trips. Hackmann said that the kids may go out with staff supervision but that there aren't many field trips and if they have a field trip they would use their own vans for transportation. Segelbaum asked if their other locations are close to residential properties like they would be at this site. Whalen stated that their locations in Burnsville and Shoreview are in commercial/business areas. Segelbaum referred to LifeSpan's web site where it states that they offer focused services for clients that do not respond to conventional treatment and have problems or pose a risk to another's well-being and may require crisis intervention. He said that concerns him and asked for further explanation. Hackmann stated that the kids are supervised at all times. She added that the interventions referenced on their web site are internal interventions and that kids that pose a risk to another's well-being in a different setting is an example of person who might be referred to their program for intervention. Segelbaum asked if the kids are referred to LifeSpan by the courts. Hackmann said no, their clients are not court ordered to attend their facility. Baker asked how their clients are referred to them. Hackmann said that only parents can sign up their children. Baker asked if the 18 year old clients have more freedom to come and go. Hackmann stated that all of their clients use vans and buses for transportation and if they were at that level of freedom to come and go as they please, they probably wouldn't need LifeSpan's services. Cera asked about funding. Hackmann stated that they have a fee for service model with insurance companies paying most of the fees along with some private pay clients. Kluchka asked about access and security and how the kids' activities are managed and controlled. Hackmann stated that the kids arrive in school buses or a LifeSpan van and if they are not able to travel in the van or bus without issue, they would probably not work well in their program. Baker asked about the adult to child ratio. Hackmann stated that the ratio is nine adults to 24 clients, which includes four teachers, five clinicians plus administration staff. Segelbaum asked how much traffic would be generated. Hackmann explained that the kids are dropped off in the morning and picked up in the afternoon either by school bus or by their LifeSpan vans. Segelbaum asked if there could potentially be 85 buses, dropping off and picking up each child individually. Hackmann said there would be a maximum of 12 to 15 buses, potentially fewer if they use their own vans. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 7 Kluchka asked about the traffic pattern people will use to get to the site. Hackmann said she thinks that the I-394 access will be ideal. Baker asked if people would use Pennsylvania to access their site. Hackmann said she didn't know. Cera noted that the facility to the east has a lot of buses as well and asked how LifeSpan's hours would compare to theirs. Kluchka suggested a condition be added stating that the two businesses should coordinate with each other if traffic becomes an issue. Kluchka opened the public hearing. Caryl Eschweiler, 420 Pennsylvania Avenue South, said she is concerned about traffic and volume. She referred to the discussion regarding the applicant not using the lower parking lot and stated that the upper parking lot will not hold that many cars, along with the proposed buses. She said a lot of the neighbors in the area have young kids and there is a lot of dog walking so the buses will aggravate the problems. She said she is also concerned about a stretch of Pennsylvania that is a sheet of ice. She said she likes that LifeSpan's ra#io is 9 to 24, however, she wants clarity that the staff is with the kids and that their offices are open until 5 pm. She said she has concerns about the medical facility because the property will be a magnet for burglars and vandals if there are medications on site. She said people are going to use Pennsylvania as a connector street and questioned the effect on their property values. She stated that LifeSpan's other two locations are not located in residential areas and that she wants some additional numbers and facts regarding this proposal. Mark Bass, 170 Oregon Avenue South, said he is concerned about what type of notification and arrangements will be made regarding the additional amount of phone calls the police will receive. He discussed police calls received by Ramsey County and the City of Burnsville in regard to their other finro locations. He said this is in his backyard and he is extremely concerned about this type of activity and wants to know who will be responsible for added City staff. Kristin Peterson, 330 Pennsylvania Avenue South, said she is very concerned about the traffic issues because Pennsylvania is a main artery with lots of traffic. She said there are 13 kids on Pennsylvania and Quebec and some of them walk home from school. She said her kids let themselves in and she doesn't want to have to make different arrangements to make sure she is home to let them in because of the additional traffic. She said that Pennsylvania is a huge test driving road even though she knows the dealerships are told that they are not allowed to let their clients test drive on Pennsylvania they do, every single day at 40 miles per hour. She said Pennsylvania is also a heavy pedestrian area with people going to the ponds and to Lions Park. It is also a noisy area with the freeway noise and industrial noise, so adding more traffic noise would compromise their neighborhood. She said she looked at the Comprehensive Plan and it seems like this proposal is in conflict with number two of the land use goals, objective and policies which states that the City wants to minimize conflict between land uses by providing open space buffers between residential and commercial/industrial areas, segregate residential and commercial traffic and protect and respect traditional residential neighborhoods. She said Minutes of the Golden Valley Planning Commission January 13, 2014 Page 8 she respects the work LifeSpan does but the use is in direct conflict with the Comprehensive Plan and the traffic issue is going to be a nightmare. Ward Wheeler, 350 Pennsylvania Avenue South, said there are obviously traffic issues. He stated that LifeSpan's other locations appear to be significantly smaller than this one and asked if there is anything that precludes other uses once they've received approval for an office use and he would like someone to explain why they need 17,000 square feet. He said LifeSpan is not an educational organization. They do not have licensed teachers or at least they are not being paid by schools to provide education and they have filed lawsuits against various school districts attempting to obtain money. He questioned if these are the people they want in their neighborhood. He said there needs to be due diligence done about these people because they seem to want to avoid the idea of school and he thinks there is a reason. John VanderAarde, Grand Slam Sports, 12425 River Ridge Blvd, Burnsville, said he is LifeSpan's neighbor at their Burnsville location. He said they've been a great neighbor and they have never been robbed or burglarized and there has been no graffiti. He said there have been no problems with the buses during the morning drop off time and that there is about a 15 minute window in the afternoon when the buses are in the parking lot but there have been no issues or problems with any of the kids in their facility in 24 years. Segelbaum asked VanderAarde if any of LifeSpan's clients go to his facility. VanderAarde said rarely, maybe on a special occasion. Barbara Crolley, 310 Pennsylvania Avenue South, said the traffic doesn't bother her but it does bother her when people go very fast up the hill toward I-394 because there are school aged children in the area. She said people do cut through from I-394 to Winnetka to go west on Highway 55. She said the school issue is one of her pet peeves because teachers in the U.S. don't work full time like they do in the rest of the world where they have longer school days and longer school years. Joel Martin, 230 Nevada Avenue South, said his concern is that the area behind the building tends to be used as a sledding hill and he gets a fair amount of foot traffic through his yard. He said he is concerned about agitated kids going out their back door or going into his yard to smoke. He asked if kids will be taken to the field area or if it will be used for Phy Ed. Kristin Peterson, 330 Pennsylvania Avenue South, stated that three years ago LDK wanted to put three homes in this location. She said her feeling is that the entire area is a zoning error and reiterated that the Comprehensive Plan states that there should be a buffer between residential and commercial and that there is a conflict in land uses. Sue Wheeler, 350 Pennsylvania Avenue South, said there is confusion about whether the property has been sold or if there is a contingency offer. She said she also agrees that the area is ideal for residential and they don't need the traffic. Brian Klein, 510 Pennsylvania Avenue South, said he is especially concerned about property values, also traffic and safety. Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 9 Waldhauser asked about the capacity of the parking lot for staff parking and buses so they wouldn't have to stack on Pennsylvania. Whalen stated that the current lot has approximately 45 parking spaces. He referred to a site plan and described the drop off area for buses and how they would circulate and stack on the site. Kluchka questioned how there can be 12 to 15 buses and vans dropping kids off in an area that looks like it could accommodate about four. Whalen stated that the buses and vans won't be there all at the same time. Hackmann added that there are about 35 employees and that there will be enough space for their vans. She stated that typically smaller sized buses drop off their clients. Kluchka suggested a condition of approval be added to require the applicant to submit an adequate parking plan. Waldhauser asked if there will be medication on site. Hackmann said they don't prescribe medicine and there would only be minimal amount of inedication on site for kids who take medication during the day. She explained that there are many state regulations regarding medication that they have to follow. She added that the term "medical use" on the application is referring to mental health treatment. Waldhauser asked the applicant if their other locations are much smaller in size as previously mentioned. Hackmann stated that their Burnsville location is 20,000 square feet in size and their third location is approximately 19,000 square feet in size which is almost the same as this proposed Golden Valley location. Waldhauser asked the applicant to address the police and sheriff support mentioned during the public hearing. Hackmann stated that if they need to transport someone to the hospital, police, along with the ambulance are part of the protocol. Baker asked about the frequency of emergency calls. Hackmann said that it happens but they work with the police so they know what to expect. Baker said he would like to know the demands on the City's police. He asked the applicant to provide a summary of police calls at their other facilities. Kluchka asked if public safety has reviewed this proposal. Grimes stated that the Fire Chief has reviewed the application and added that there other homes and nursing homes in Golden Valley that will have many more police calls than this use probably will. Baker said it would be helpful to have a summary of the last five years. Kluchka agreed that it would be useful and helpful to have that information but questioned if it is germane to the land use proposal. Kluchka asked for clarification on the hours of operation. Hackmann stated the kids are on-site from 8 am to 2 pm, and the office hours at 7:30 am to 3 pm but the office is open until 5 pm. Segelbaum asked about the status of the ownership of the property. Whalen stated that it is currently under a purchase agreement. Segelbaum asked who the parties are in the purchase agreement. Whalen said his company Fundus Praedium and Speak the Word Church are the parties involved. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 10 Segelbaum asked if clients will be loitering in the area. Hackmann said their clients are not allowed to smoke and they don't want their clients to vandalize or loiter so they would be trying to prevent that. Baker asked if they would reject clients who smoke. Hackmann said they could at their discretion. Segelbaum asked the applicant if they would be using the neighboring field area for recreation purposes. Whalen said no. Kluchka asked the applicant to address the resident's concern about credentials of their staff. Hackmann stated that in order to provide mental health services they have professional licensed practitioners and licensed teachers, teaching assistants and special education teachers who are all full time employees. She said it is accurate that some of the education is paid for by the school districts but it varies kid by kid and district by district. Segelbaum asked if there are credentials for the facility as well. Hackmann stated that they are authorized by the Department of Human Services to provide certified day treatment services. Baker referred to the resident's comment about lawsuits at their other facilities and questioned if it is the Planning Commission's place to ask about that. Kluchka said he doesn't think it is the Planning Commission's place because this is a private business. Kluchka asked if there could be an opportunity for the Public Works Department to provide some historical traffic information, history of complaints or potential for future studying or monitoring. Grimes stated that the Public Works Department has reviewed the proposal and they are not concerned about the amount of traffic generated by this use. He explained that the land is too valuable for single family residential homes and that he has had developers show interest in this site for apartments which would create much more traffic, up to 700 to 1,000 trips per day, whereas this proposal would generate approximately 300 trips per day at most. He added that Pennsylvania has the capacity to handle the extra trips and noted that at one time, this building had 75 to 100 employees working there. Kluchka stated that there is a question of a perceived traffic issue and that the streets are being used for test drives and cut through traffic. Grimes said he would send a letter to the dealerships in the area asking them not to test drive in the neighborhood. Waldhauser suggested that people not be able to test drive cars without a salesperson. Kluchka said he thinks there is a need to re-look at the traffic issues. Waldhauser suggested restricting the bus access to the site. Kluchka suggested that the drivers be instructed to follow a specific route. Boudreau-Landis suggested that a condition of approval be added stating that the traffic for this site access the parking lot off of Laurel Avenue. Grimes stated that the City has tried to minimize the number of curb cuts on Laurel Avenue. Kluchka referred to the resident's comment about the icy conditions on Pennsylvania and asked about the best way to give extra attention to this area. Grimes suggested that residents call the Public Works Department when there is a problem. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 11 Kluchka asked what the applicant would have to do if they wanted to change the use of the building in the future. Grimes stated that if the applicant wants to make any changes regarding the use they would have to amend their Conditional Use Permit. Baker noted that one consideration for a granting a Conditional Use Permit is the effect on property values. Kluchka said he would like to hear staff's thoughts regarding property values on properties that are not being used and properties that are improved. Grimes stated that properties that are improved can enhance the neighborhood. He added that this building has been sitting, not fully utilized, for a long time and it has not always been taken care of. In this case, the applicant is considering enhancements to the property which could be an advantage to the area. He stated that traffic can reduce property values but he doesn't see how the proposed amount of traffic with this use will affect property values. Baker said the concern he is hearing is beyond the value of a vacant building versus a used building or an underutilized building. He said he appreciates the service the applicant provides but he also wants to address the neighbors' concerns and issues. Kluchka stated that from a zoning perspective there is a wide range of potential uses for a commercial property. He said he shares the concern about this property being a commercial property surrounded by residential, but it is what it is and he doesn't know if a specific commercial use of the property will have a positive, neutral or negative effect on property values. Baker reiterated that the Planning Commission is required to review the effect on property values. Waldhauser said she doesn't see anything in this proposal that would cause a negative effect on property values. Whalen stated that $900,000 to $1,000,000 will be invested in this property which will bring considerable value to the area. Grimes added and that a medical/office building is not an unusual mix of uses. Baker asked staff to address the resident's comment regarding this use not being compatible with Comprehensive Plan. Zimmerman stated that the I-394 Mixed Use zoning district allows a number of uses and that this proposed use is not incompatible with that zoning district or the Comprehensive Plan designation. The issue is whether these properties should be zoned and guided the way they are for the long term. Baker stated that maybe the designation of this property should be reconsidered when the City updates its Comprehensive Plan. Grimes stated that staff and the Planning Commission and City Council struggled with including this property or not when the I-394 study was done, but it was decided at the time to rezone and re-guide this property I-394 Mixed Use. Kluchka summarized the proposed conditions they've discussed as follows: screening of the roof-top mechanicals, design review, submission of a circulation, access and parking plan, submission of a landscaping plan and a public safety review regarding police calls. He suggested another condition of approval be added regarding on-going communication with the neighbors. Baker suggested a condition stating that there will be no outdoor activity allowed. Grimes suggested stating instead that any outdoor activities will be supervised. Cera suggested that the applicant be required to discuss the coordination of traffic with the neighboring property owner. Grimes suggested that the applicant submit a Minutes of the Golden Valley Planning Commission January 13, 2014 Page 12 plan showing how many buses there will be, where they will stack on the site and how they will be kept off of Pennsylvania. Waldhauser suggested that the applicant require that no traffic be allowed to come from the north and that all traffic to their site must come from the south. Segelbaum questioned if it is worth accepting this proposal given all of the conditions that have been suggested. He added that he thinks they've done a good job of addressing all of the neighbor's concerns and with the conditions they've discussed he would support this proposal, especially since there are other uses that could be far more disruptive to this neighborhood. Waldhauser agreed and said that when she considers the alternative types of uses that would be allowed at this property, the proposed use is just about the least impactful there can be when compared to a large residential development or a more intensive, noisier, messier use. Cera agreed and added that this use is a benefit to kids who have issues and need this service. MOVED by Baker, seconded by Cera and motion carried unanimously to recommend approval of a Conditional Use Permit at 345 Pennsylvania Avenue South to allow a commercial use over 10,000 square feet in the I-394 Mixed Use zoning district subject to the following findings and conditions: Findinqs 1. The applicant has demonstrated need for the use. 2. The proposal is consistent with the City's Comprehensive Plan. 3. There will not be a negative effect on property values in the area. 4. The traffic generated from the proposed use will not conflict with current traffic in the area. 5. The density or population in the area will not increase due to the proposed use. 6. There will not be an increase in noise by the proposed use. 7. The proposed use will not create dust, odor or excessive vibration. 8. The proposed use will not attract animal pests. 9. The proposed use will not significantly alter the visual appearance of the existing building. 10. No other negative effects of the proposed use are anticipated. 11. The applicant is making a significant investment in an underutilized property. 12. The use is a benefit to Golden Valley and the larger community. 13. The use is consistent with the City's use intentions for the property. Conditions 1. The plans submitted with the application shall become a part of this approval. 2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John Crelly, dated January 3, 2014, shall become part of this approval. 3. The recommendations and requirements outlined in the memo from the Public Works Department, dated January 6, 2014, shall become a part of this approval. 4. All improvements to the building shall meet the City's Building Code requirements. 5. All signage shall meet the City's signage requirements (Section 4.20). 6. Rooftop equipment (HVAC) shall be screened from view from the surrounding single family homes. 7. A design plan shall be reviewed by the City prior to Final approval. Minutes of the Golden Valley Planning Commission January 13, 2014 Page 13 8. Landscaping shall be installed to screen the parking areas from the surrounding single family homes. 9. The applicant shall provide four bicycle parking spaces. 10. The applicant shall create a Traffic Access Plan that directs trips by buses, vans, and employee vehicles to and from the property via Laurel Avenue. 11. Any staging area for school buses or vans shall be contained within the parking lot. The applicant shall submit a Traffic Circulation Plan that diagrams the parking lot layout at peak capacity. 12. The applicant shall coordinate daily trips with the business located at 7400 Laurel Avenue (WorkAbilities, Inc.). 13. Staff shall ask the Police Department to review the proposed use of the property and provide comment prior to a City Council vote. 14. There shall be no unsupervised outdoor activities on the property. 15. The applicant shall work with the neighborhood to establish a regular means of communication regarding potential impacts from the operation of LifeSpan at the property. 16. This approval is subject to all other state, federal, and local ordinances, regulations, or laws with authority over this development. 17. Failure to comply with any of the terms of this permit shall be grounds for revocation. --Short Recess-- 4. Reports on Meetings of the Housing and Redevelopment Authority, City Council, Board of Zoning Appeals and other Meetings Baker gave an update of the Bottineau Transifinray Station Area Planning Advisory Committee. He that that the consultant hired for the project and a representative from the Minneapolis Park Board will be attending a meeting in the future, but that the committee is just getting started at this point. 5. Other Business • Council Liaison Report No report was given. 6. Adjournment The meeting was adjourned at 9:55 pm. Charles D. Segelbaum, Secretary Lisa Wittman, Administrative Assistant Golden Valley Human Services Fund (GVHSF) Meeting Minutes February 10, 2014 Present: Hilmer Erickson, Kathryn Frommer, Elissa Heilicher, Alan Ingber, Craig McDaniels, Connie Sandler, Peggy Watkins, Toots Vodovoz and Andrew Wold. Also present: Jeanne Fackler, Staff Liaison. Not Attending: Amy Clements, Carolyn Kaehr. Call to Order: Sandler called the meeting to order at 6:45 p.m. Agenda Changes or Additions: No additions or changes to the agenda. January 13 minutes: Frommer moved and Heilicher seconded the motion to approve the minutes from January 13. The motion passed unanimous�y. Run the Valley: Sponsor Update: Fackler reported checks have been received from LDI/Liberty Carton for $2,000 and Bassett Creek Dental for $550. Heilicher will try to contact Lupient Enterprises, who has been a sponsor in the past. Volunteers: Sandy Werts, the Volunteer Coordinator, will be working with the GVHSF to find volunteers for this event. The sign-up sheet for GVHSF members was distributed at the meeting. Marketing/Publicity: Fackler reported that the race information is on active.com, zapevent.com, raceberryjam. com, and the MDRA website. A blast e-mail was sent to last year's participants. Information will also be sent to the SunPost, Channel 12, LIVE events, Golden Valley City newsletter and the Park and Recreation brochure. Posters will be taken to area businesses. Registration: Fackler reported that there are 32 registered for the 5K Run, 32 registered for the 10K Run, 4 registered for the 5K Walk and 2 registered for the Kid's Fun Run. Calendar Review: April 12th- Run the Valley. The Golf Classic date will be set in March. Erickson has contacted Earl Rapp of the Zuhrah Shrine, who organizes an annual golf outing for members, to see if they would be interested in holding their golf outing with the Golf Classic. Erickson is waiting for a reply from the Zuhrah group. Other Business: Solicitation Letter.•A letter was sent to residents using the water bill addresses. Approximately 6,500 letters were sent. As of today, $10,389 has been received. Sandler reminded the members that the next meeting is scheduled for Monday, March 10. Adjournment: Wold moved to adjourn the meeting, Vodovoz seconded the motion. The meeting was adjourned at 7:20 p.m. Respectfully submitted, Connie Sandler, GVHSF Chair Jeanne Fackler, Staff Liaison Cl��1 q� �, � Public Works Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. E. 1. Purchase Ford Pickup Trucks and Equipment Prepared By Jeannine Clancy, Director of Public Works Bert Tracy, Public Works Maintenance Manager Steve Loomis, Vehicle Maintenance Foreman Summary The 2014-2018 Capital Improvement Program includes: 1. $45,000 for the purchase of one Park Maintenance Division pickup truck (V&E-071, page 37)to replace Unit#466, 2004 Ford pickup truck. 2. $45,000 for the purchase of one Utility Division truck with utility box, (W&SS-019, page 87)to replace Unit#685, 2009 Ford pickup truck. 3. $60,000 for the purchase of one Utility Division truck with utility box, 3,200-pound crane hoist, snow plow receiver, and on-board compressor (W&SS-037, page 87)to replace Unit#677, 2006 Ford utility truck. Public Works Maintenance vehicles scheduled for replacement meet replacement criteria set forth in the City's Vehicle Replacement Policy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all vehicles and equipment scheduled for replacement. Any vehicle/equipment scoring 28 points and above meets the category of"needs immediate consideration." Any vehicle/equipment scoring 27 points is at the high end of"qualifies for replacement" (23-27 points is "qualifies for replacement" on the point scale). The following is a summary of the VCI ratings: Division and Unit# Year/Make/Model VCI (Index) Park Unit#466 2004 Ford Pickup Truck 28 points Utility Unit#685 2009 Ford Pickup Truck 27 points Utility Unit#677 2006 Ford Utility Truck 28 points The purchase of the 2015 Ford trucks will be made under the State of Minnesota truck contract 74463 from Midway Ford Commercial Fleet and Government Sales. Contract No. Item Vendor Amount 74463 2015 Ford F250 Regular Cab Midway Ford $26,133.00 Pickup Truck, 8-foot Box Commercial Fleet and Government Sales 74463 2015 Ford F250 Super Cab Midway Ford $28,635.00 Pickup Truck, 8-foot Box Commercial Fleet and Government Sales 74463 2015 Ford F350 Super Cab Midway Ford $29,424.00 Pickup Truck, 8-foot Box Commercial Fleet and Government Sales TOTAL PURCHASE $84,192.00 The purchase of truck equipment will be made under the State of Minnesota truck equipment contracts, 73056, 69463, 69069 and 66035 from Aspen Equipment Company, Inc. Contract No. Item Vendor Amount 73056 Western Snowplow Receiver Aspen Equipment $2,171.00 Equipment and Wiring (less snowplow) 69463 2014 Reading Aluminum Utility Aspen Equipment $7,742.00 Truck Body and Accessories for Utility Division 69463 -Reading Reading Aluminum Utility Truck Aspen Equipment $37,593.00 Utility Truck Body Modification for Truck Body Crane, Crane Underhood Air Compressor and Western 69069 - Snowplow Receiver Equipment Compressor and Wiring (less snowplow) 66035 - Crane TOTAL PURCHASE $47,506.00 Purchase of trucks and utility truck bodies and accessories will be funded from two funding sources: Vehicle and Equipment Capital Improvement Program (CIP) fund, and Enterprise Funds, Water and Sanitary Sewer CIP. Expenditures from each fund are as follows: CIP Funds Totals Vehicle and Equipment Program $28,304.00 Water and Sewer Program $103,394.00 Recommended Action 1. Motion to approve purchase of three Ford trucks from Midway Ford Commercial Fleet and Government Sales for total purchase price of$84,192. 2. Motion to approve purchase of Reading aluminum utility truck bodies and accessories from Aspen Equipment for the total purchase price of$47,506. C2��1 CI� °':� ':.;:;;; 4,,. ', ,�� t ��, ��,T Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary for Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. E. 2. Concrete Work- Lawn Bowling Green at Brookview Golf Course Prepared By Greg Spencer, Greens Superintendent Rick Birno, Director of Parks and Recreation Summary Quotes were received for the concrete sidewalk border and table pad areas for the new lawn bowling green at Brookview. Funds have been budgeted in the 2014 Brookview Golf operations budget for the construction expense. The following quotes were received: Concrete, Etc. $24,829.20 Gold Country Construction $27,856.96 Recommended Action Motion to authorize the construction of the sidewalk border and table pads at Brookview Golf Course for the new lawn bowling green from the lowest responsible bidder, Concrete, Etc. for $24,829.20. �LL y V� i i �J �,, Public Works Department 763-593-8030/763-593-3988(fax) �� . Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. E. 3. Award Contracts for 2014 Pavement Management Program a. Construction Contract b. Construction Engineering Services Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary Award Construction Contract Bids for the 2014 Pavement Management Program (PMP), City Improvement Project 14-01, were opened on March 6, 2014. Seven bids were received. The bids are listed as follows: GMH Asphalt Corp. $2,336,699.19 Northwest Asphalt $2,393,045.45 Park Construction Co. $2,406,543.38 Valley Paving, Inc. $2,481,692.10 Palda & Sons, Inc. $2,496,306.51 Forest Lake Contracting, Inc. $2,549,672.15 C.S. McCrossan, Inc. $2,976,314.48 Construction Budget $2,624,000.00 Staff has reviewed the bids and found them to be accurate and in order. Construction Observation and En�ineerin�Services Staff has received a proposal from the consulting engineering firm of Short Elliott Hendrickson, Inc. (SEHj, dated March 10, 2014 for construction staking and engineering services for the 2014 PMP. Engineering services include specialized work in geotechnical engineering for soil conditions and environmental engineering. The construction staking includes all survey work during construction, and record drawing survey and drawing preparation following construction. Construction observation for this project will be performed by both City and SEH staff. The proposal includes a not to exceed amount of$195,000. It is expected that construction will begin as weather permits in late April to early May, 2014, and be completed in the fall. Attachments • Location map (1 page) • Professional Services Agreement dated March 10, 2014, from Susan Mason and Daniel Erickson, SEH, to Jeannine Clancy, Director of Public Works (4 pages) Recommended Action 1. Motion authorizing a contract with GMH Asphalt Corp., in the amount of$2,336,699.19 for the construction of the 2014 PMP, City Improvement Project No. 14-01. 2. Motion to authorize entering into a contract with SEH, Inc. for observation, construction, staking, and engineering services for the 2014 PMP, not to exceed $195,000. ^� m o�°° F�� t(��i �i€�� \ a . �� • \ Q _ � �y� �, � ��,� � �� '" . o ��'�� ._ � .�;� ( � � . —.. .� � �nb �f3�rtnsun.�g 1 oa \ �� , �` ' ��o � � � �o� � __ . N�� y� � �� o�� U��o 0 =_dg , � � �� a��a _�I � ��a� ��_ o �,=�Q U '� � L ^ k �� .'----...._'" � 1 / �� U ,�, �,� . . . • • . . . , ; I �a � � __ .. ..... 4�ye � � � � � � �v�?�,�$ � f � � ` ' . ■� � O��{. � � • � � O �� , ...�,. , �� "_�—".._..� , ' . .::�.. • . , c y,z ,'" � • � b. � ,, � �� O , � - ...__._ _.. � � �§ _... f. � � } � � � � � � O N . �! ��.3 r k�� p'2£.b a�'S.d�a`�..� ., � o .�� .��1 f �� V w�,Cky AVe � S ��/1C��t1�Uay� '; � � �;"'_;; � � �' ;� �y an`d �u��sir�o� � �ny �ue�s�n�-� � � � ,..M.. � � �. -� ; � � � , __._J i �� .� S an�r , =� � pu��Ca�� ' � � �.,��,e. „ ..� r r � .,a -�' ; - , � - �"��',,, ��.. �,. � _._, � ,..__._�. -� '`�----__.__�___�_ � ��e� . ai�ilcling a E3etter YVor-Id fcar�II c�f Us`' Marcti 10,201� RE: City of Golden Valley,Minnesota 2014 I'IviP Constructian Services S�H TVa. 119106 Gity No> 1�-t7t Ms.Jeaz��titje Cl�tZCy � Dii•ector of Pu61ic��lo�•ks Ci�ty of Golden Va[1ey 7800 Golc3ec�Valley Ra��i Golde�i Valley,MN 55427-4588 Dea�•Jear�niiae: Ti�a��k}�au for tl�e oppax�t��trrity to��ssist tl�e Gity af Golc�e�� V�I�ley iit pro��iding j�rofessiof�al engiueerii3g se�•vices for tt�e 201�Pavei�ie��t Mair�gen�ent Pi•ogratt� (�'MI')consfructia�i se�sar3. Tl�is Iettet•se��ves as ttze sur��1e►i�e�it�l Lette��greezxle�it in accord�i�ce�vitli the Agz•eemeiit fot� 1��•o#'essioual Se�vices l�etween ti�e City ofGoldeil Va��lley�z�cl SFH. Background 'I"he City of Goldet�Vaf�ley�l�as con�pleted tl�e desi�n�nd ir�tends to recorlstruct ap}�roYimately 1.1 miles of st�reets as}��rt of tl�eir 20�14 Pavenle�it Mnt7agement Progran�{PMP). Tl�e proF�osed street inaproveinents are located soiith of Glen�vood Aveiiue,��oi�tl�of L�urel Ave»�t�e,east of Jerse�� Ave►Zt�e Nartii,arld West of Xenia �ivenue South. "Tlie p►-opasect 2014 PM�' i�nprave��ei�ts inel��dc tlze coj�sh•t��tiar�of siorm sewec pipe,tlrai��age s�rt�chires,sat�itary se�v�r repai��s, isolated«rat�r rnaixi it�1�}LOVeza�e�rts,a��d steeet�•ecoi�sCc•L�cctiQii inalticling coticrete c�irb aayd gutter. Tlle City ivill b�p�'oviding ove�•all co��struetio��acttniuistiation af tllis project. SEII j7re�areci tlle �lans atlti��vi(1 be provi�ling constraotion stak�ing services, a�fi�tll titite Resitlertt Praject Represe�iT�tive (RPR),cotisti�uctiart�o�sec-vatiou services,a►id recortl i�lan sc��vices as cicsci•ibeci t�elo�v a��d detailecl it1 the#ask sumn�ai•y. Scope of Work Co�rstri�ctioTi�Sta3tii�g S�H�vill provide t�surv�y cre��v to�rpvide the constcitction st�king af the propa�ed improven�er�ts �'or tl�e iaeigi�borl�aod streexs u�cluded ir�tt�a 20I4}�rogt�an�. Staking tasks fnr this p��oject tivi[1 ineluc�e placeri�e��t af ltorizbntal atld ve�•kical cox7t�`ol,t�tility staltiug for�t�ivate��xtiltti�s,�edestria�l�r�i�� stakes,satiitaiy se�ver stakes, �va#er an�iri st3kes,storm se�ver stakes,�vatei•and sewer service stakes, ct�i�l�ai�cl�at�ter stakes, blue to�s after c�ub is i�1 pl�ce, a�ad re��ov�1s. Al(survey co�rdi��ation for co�7struction stakitig and observation will be bet�veeli tlie su��vey crew chief atxi tlie Ci#y. Eng,ineers ! t�rchitects E f'lai�rrers I Scierr69sfs Short Flliott Her�clricksan Inc.,<3535 Vadirais Ge�ter Urive,St.Paul.MN 5511U-5196 S(:f i Is 1i7C?°�ern��loyee•otivned � sehfnc.coi3t � 651.h90.'�ODU I #300.32�.7055 i 888.90fi.8t66 fax Ms.Jea��nine Clancy—2014 PMP Constrtrction Se�vices March 10,2014 ' Page 2 Resident Pr�ject Repa•esentative(RPR) The on-site representative for Resident Pcoject Representative(RPR)is t{�e Et�gineer's agent at the site and will act as directed by and undec•supervision of the Engineet-. 'The RPR shall serve as tlie liaison with the contractor,�vocking principally througl�the contractor's superintendent. T1�ey�vill assist i»l�elping the contcactoc understatid the i��tent of the Contract Doctiments. The field personnel will �•eview the pcogress schedule,shop drawings,and required submittals, Schedt�le of Materials Gontco! aiid consult witl3 the Engineer concernin�acceptability. The RPR will be responsible for �naintaini��g job site files,for carrespondence,meeting reparts,field ordecs,and supple�nental agreements. They will keep a daily diaty or!og book. Records pertaining to yuantities and applications for pay�nent�vill be tlie responsibiiity of tl�e RPR. The RPR wili also keep inforination pertait�ing to record plans a��d�vilf sched�ile the survey cre�v based o�3 tlie staking req�iests fi�om the contractor's repcesentative. Observation SEH will provide observatian set•vices ii�ch�ding atte�idance of tlie��re-const►•t�etion meeting and sliop dra�ving review on drainage struchn•es for all the project areas.A btidget has been included for each project area far minor teciinical siipport if needed for geotechnical or traffic contcol issues titat inay arise.'Time has also been incl�ided to assist with project closeout activities. Recoi•c1 Pla�i Services SEH will perform a reco�•d s��rvey of all project areas,which includes providing final top of structure anci invert surveys on new sewer st�•i�ctui•es.Bencl�mai•ks�vill he reestablished in the construction areas in conjunction tivith the record sui�vey. The City will cotr�lete t1�e record drawings for all project aceas. Project Team Daniel Eriekson�vill tnanage coox•dination as required bet�veen city staff and the surveyii�g a��d�vill provide adtninistration of otu•contract with t13e City. He rvill also ba available to answer design , reiated qttestions and wili attend the weekly project construction meetings as necessary. Troy Anderson wiil serve as Resident Project Representative(RPR)anci�viil ftssist the City with field representation. Nick Domiano wikl be the lead Survey Crew Ghief assig��ed. Mike Kotila�vill be available to provide traffic engineerin$sti}�poa't as necessary. Brian Albrecbt ti�ill be available to provide geotechnical field suppoct as may be required with the sub�racie correction�vork. Schedule We anticipate the majority of constct�ction services to take place within the montl�s of May to Novembe�•. The record plan sui•vey will follo�v completion of tl�e construction. Compensation SEH proposes to be compensated for tiie scope of wock proposed in the Agreement on an lio��rly basis, Compe�isation wifl be based on the hoi�rly cost of persannel pius reifnbursable expenses, i��cluding rep►•oductions, mileage, cac allo�vanc�,a�id equipment. Additio►�al se►•vices reqiiired beyond the tasks and estimated hours as described can be negotiated or pcovided as extra work on an ho�u•ly basis, We have estimated ti�ese casts to be$195,000. The City of Galden Valley�vill be invoiced for act«al tabor and reim�ucsable expenses incu�•red by SEH to complete the wock. The person/liou�•task budgets for each phase of the�vork are attached. Ms.Jeanni��e Clancy—2014 I'MP Construction Serv�ces March 10,2014 Page 3 This agree�nent is an u�idersta��ding of the project to date.If this document satisfactocily sets foi�tl� your undecstanding of our a�reernent,please sign in the space below and return one copy to our office. We fook forwa�'d to rvorkiug with yau,your staff, and the cammiuiity on this project. Thank y0U �Or tl�e opport�u�ity to coiatir�ue to work with the City of Golden Valley. Respectively submitEed, SHORT E�,LCOTT HENDRICKSON INC. �� . n M.Masan,PE Daniel P, E��ickso��, PE Principa( I'roject Maiiager amc Enclosures s:Ujtg\goldd�commont�proposafs�1014 pmp(constme�ioo senitrs)y.elaacy const unice 2014 pmp.daes Approved this �ay of , 2014 City of Golden Valley, Minnesota By: �r��ti�: cf o0 00 �D o0 b 'rd'' �D � �D O N �1 �O •:.� 3 p :•:: N � U � � Z P y ;.';� :•:.'GO .� V a re� 0000v � �::v :::.� a � � v, ;:� � c .� W � U � 4 y� .'..OO L� � � C '� �T W N � � � O E"' ,G M V' p'J O •c} 00 :�:N O . ::.N1 � '� �N C �' � Y. ; �i. L � a T C �, Vj ':.'60 � � u v, a ,a � o � � � � � a �� a � .;��V' ef �! 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From: Reisner, Deb [mailto:DebReisner@arcgreatertwincities.org] Sent: Thursday, February 13, 2014 7:19 AM To: Knauss, Chantell Subject: RE: LWV - GV Humanities Program Good morning, Chantell It is with regret I am writing to resign my appointment to the Golden Valley Human Rights Commission. The requirements of my position at The Arc recently changed. I will now be regularly attending our organization's board meetings and they are on the same evening the HRC meets. I have enjoyed working with the other commissioners and learning more about the City of Golden Valley. Thank you for the opportunity to serve. I wish the HRC continued success and positive impact on the human rights of individuals living and working in our community! Deb Reisner The Arc Greater Twin Cities 2446 University Ave. W. Suite 110 Saint Paul, MN 55114 Direct (952) 915-3637 debreisner _thearc_ tq c.orq C��' t7� �; Finance De artment r 763-593-80131763-593-8109(fax) , .::�. T, "� � *� "�' �:.. _,, ��. ' :- .. Executive Summary For Action Golden Valley Council Meeting March 18, 2014 Agenda Item 3. G. Consenting and Approving Issuance of Revenue Obligations by City of New Hope to Finance Project and Authorize the Execution of Cooperative Agreement- Homeward Bound Prepared By Sue Virnig, Finance Director Summary Homeward Bound, Inc., a Minnesota nonprofit corporation (the "Borrower"), has requested that the City of New Hope (the "City of New Hope") issue its revenue obligation (the "Note") in a principal amount not to exceed $3,400,000. The Borrower proposes to use the proceeds of the Note to (i) refinance one or more loans made to finance the following housing and care facilities for the disabled located at 4300 Lake Drive, Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315 Saratoga Lane North, Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305 Althea Lane, Hopkins, Minnesota; 4213 Zealand Avenue North, New Hope, Minnesota; 3009 Atwood Avenue, Minnetonka, Minnesota; 4025 Jersey Avenue North, Crystal, Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue North, Crystal, Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North, Crystal, Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6452 Bluebird Circle, Maple Grove, Minnesota; 6769 East Fish Lake Road, Maple Grove, Minnesota; 7324 Noble Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard, Brooklyn Park, Minnesota; 1629 Independence Avenue North, Golden Valley, Minnesota (the "Existing Facilities"); (ii)finance the acquisition, construction, and equipping of a new housing and care facility to be located at 6615 Medicine Lake Road in Golden Valley, Minnesota (the "New Facility," and collectively with the Existing Facilities, the "Project"); and (iii) pay the costs of issuance of the Note. The Project will be owned and operated by the Borrower. The Note is proposed to be issued pursuant to Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"), and Minnesota Statutes, Sections 471.59 and 471.656, as amended. The public notice requirements of the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), mandate that the City Council of the City hold a public hearing on the approval of the issuance of the Note and a cooperative agreement to be entered into with the other cities in which a portion of the Project is located (the "Cooperative Agreement"). On February 5, 2014, the City Council of the City adopted a resolution appointing Hennepin County, Minnesota (the "County") as the agent responsible for conducting the public hearing. On March 18, 2014,the Public Works, Energy& Environment Committee of the County Board conducted a duly noticed public hearing at which residents of the Participant Cities were provided the opportunity to be heard. The resolution (i) approves the issuance of the Note by the City of New Hope to refinance a facility located within the City; and (iij authorizes the execution and delivery of the Cooperative Agreement by the officials of the City. Attachments Resolution Consenting to and Approving the Issuance by the City of New Hope, Minnesota of Revenue Obligations to Finance a Project Under MN Statutes, Sections 469.142 Through 469.1655, As Amended, Approving and Authorizing the Execution of a Cooperative Agreement; and Approving and Authorizing Certain Actions Related Thereto (8 pages) Required Action Motion to adopt Resolution Consenting to and Approving the Issuance by the City of New Hope, Minnesota of Revenue Obligations to Finance a Project Under MN Statutes, Sections 469.142 Through 469.1655, As Amended, Approving and Authorizing the Execution of a Cooperative Agreement; and Approving and Authorizing Certain Actions Related Thereto. Resolution 14-22 March 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION CONSENTING TO AND APPROVING THE ISSUANCE BY THE CITY OF NEW HOPE, MINNESOTA OF REVENUE OBLICATIONS TO FINANCE A PROJECT UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH 469.1655, AS AMENDED; APPROVING AND AUTHORIZING THE EXECUTION OF A COOPERATIVE AGREEMENT; AND APPROVING AND AUTHORIZING CERTAIN ACTIONS RELATED THERETO WHEREAS, Homeward Bound, Inc., a Minnesota nonprofit corporation (the "Borrower"), owns and operates the following housing and care facilities for the disabled located at 4300 Lake Drive, Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315 Saratoga Lane North, Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305 Althea Lane, Hopkins, Minnesota; 4213 Zealand Avenue North, New Hope, Minnesota; 3009 Atwood Avenue, Minnetonka, Minnesota; 4025 Jersey Avenue North, Crystal, Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue North, Crystal, Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North, Crystal, Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6452 Bluebird Circle, Maple Grove, Minnesota; 6769 East Fish Lake Road, Maple Grove, Minnesota; 7324 Noble Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard, Brooklyn Park, Minnesota; 1629 Independence Avenue North, Golden Valley, Minnesota (the "Existing Facilities"). The Borrower has determined to (i) refinance one or more loans made to finance the Borrower's Existing Facilities; and (ii) finance the acquisition, construction, and equipping of a new housing and care facility to be located at 6615 Medicine Lake Road in Golden Valley, Minnesota (the "New Facility," and collectively with the Existing Facilities, the "Project"); and WHEREAS, the Borrower has requested that the City of New Hope, Minnesota (the "City of New Hope") issue its Revenue Note (Homeward Bound Project), Series 2014 (the "Note"), in one or more series, in the aggregate principal amount not to exceed $3,400,000, and loan the proceeds derived from the sale of the Note to the Borrower (i) to finance the Project; and (ii) to pay the costs of issuance of the Note. The Note is proposed to be purchased by Bremer Bank, National Association, a national banking association (the "Lender"); and WHEREAS, pursuant to Minnesota Statutes, Section 471.656, as amended, a city may issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such city if the obligations are issued under a joint powers agreement in which one or more of the parties to the joint powers agreement issue such obligations and the property is located entirely within the boundaries of one or more of the parties to the joint powers agreement; and Resolution 14-22 - Continued March 18, 2014 WHEREAS, pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, finro or more cities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units; and WHEREAS, the Cities of Golden Valley, Crystal, Robbinsdale, Plymouth, Hopkins, Minnetonka, St. Louis Park, Maple Grove, and Brooklyn Park, Minnesota (the "Participant Cities") and the City of New Hope are all authorized by the Act to issue revenue obligations to finance the Project. The City of New Hope and the Participant Cities are proposing to enter into a Cooperative Agreement (Appendix A), to be dated on or after April 1, 2014 (the "Cooperative Agreement"), pursuant to which the Participant Cities, as host cities, will consent to the issuance of revenue obligations and the financing of the Project by the City of New Hope, and the City of New Hope will agree to issue such revenue obligations to finance the Project located in the Participant Cities; and WHEREAS, the City appointed Hennepin County, Minnesota (the "County") as the agent responsible for conducting a public hearing, in accordance with Section 5f.103-2(d) of the Internal Revenue Code of 1986, as amended (the "Code"). On March 18, 2014, the Public Works, Energy & Environment Committee of the Board of Commissioners of the County conducted a public hearing (the "Public Hearing") on the Project and the issuance of the Note by the City of New Hope, notice of which (the "Public Notice") was published as required by Section 469.154, subdivision 4 of the Act, and Section 147(fl of the Code. The Public Notice provided a general, functional description of the Project, as well as the maximum aggregate face amount of the obligations to be issued for the purposes referenced above, the owner of the Project, and the locations of the Project. The Public Notice was published in Finance & Commerce, the official newspaper of the County, in the Sun-Post, the official newspaper of the City and a newspaper of general circulation in the City, and in the Star Tribune, a newspaper of general circulation in the City, on a date at least fourteen (14) days before the meeting of the Public Works, Energy & Environment Committee on March 18, 2014. During the Public Hearing, a reasonable opportunity was provided for interested individuals to express their views, both orally and in writing, on the Project and the proposed issuance of the Note by the City of New Hope; and WHEREAS, the City hereby approves and authorizes the issuance by the City of New Hope of its Note to finance the Project. The Note will be issued under the terms of a resolution adopted by the City Council of City of New Hope on March 10, 2014. The aggregate principal amount of the Note is presently estimated not to exceed $3,400,000. Proceeds of the Note will be used to finance the Project and pay the costs of issuance of the Note; and Resolution 14-22 - Continued March 18, 2014 WHEREAS, the proceeds derived from the sale of the Note will be loaned by the City of New Hope to the Borrower pursuant to the terms of a Loan Agreement, to be dated on or after April 1, 2014 (the "Loan Agreement"), between the City of New Hope and the Borrower, and will be disbursed pursuant to the Loan Agreement; and WHEREAS, the Note is to be issued pursuant to authority conferred by the Act. The Note will constitute an obligation secured solely by revenues derived from the operation of the Project and other security provided by the Borrower. The Note will neither constitute a general or moral obligation of the City of New Hope, the Participant Cities, or the County nor be secured by any taxing power of the City of New Hope, the Participant Cities, or the County; and WHEREAS, the City has determined that it is desirable, feasible, and consistent with the objectives and purposes of the Act, and it is in the best interest of the City, to approve the issuance of the Note by the City of New Hope to provide financing for the Project and payment of costs of issuance of the Note; and WHEREAS, the Mayor and the City Manager, or their designees (together, the "City Officials"), are hereby authorized and directed to execute the Cooperative Agreement, and when executed and delivered as authorized herein, the Cooperative Agreement shall be deemed to be a part of this resolution as fully and to the same extent as if incorporated verbatim herein and shall be in full force and effect from the date of execution and delivery thereof. The Cooperative Agreement shall be substantially in the form on file with the City on the date hereof, which is hereby approved, with such necessary variations, omissions, and insertions as are not materially inconsistent with such forms and as the City Officials, in their discretion, shall determine; provided that the execution thereof by the City Officials shall be conclusive evidence of such determination; and WHEREAS, the City Officials and other officers, employees, and agents of the City are hereby authorized and directed to prepare and furnish to bond counsel and the Lender certified copies of all proceedings and records of the City relating to the approval of the issuance of the Note, including a certification of this resolution. Such officers, employees, and agents are hereby authorized to execute and deliver, on behalf of the City, all other certificates, instruments, and other written documents that may be requested by bond counsel, the Lender, or other persons or entities in conjunction with the issuance of the Note. Without imposing any limitation on the scope of the preceding sentence, such officers, employees, and agents are specifically authorized to execute and deliver a general certificate of the City, and WHEREAS, the Borrower will, upon demand, reimburse the City for costs paid or incurred by the City in connection with this resolution and the Cooperative Agreement. WHEREAS, this resolution shall be in full force and effect from and after its approval. Resolution 14-22 - Continued March 18, 2014 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden Valley, Minnesota, as follows: 1. Hennepin County is hereby designated as the agent for purposes of conducting a public hearing with respect to the Project, the housing program, and the issuance of the Notes. 2. This resolution shall be in full force and effect from and after its passage. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. Resolution 14-22 - Continued March 18, 2014 APPENDIX A COOPERATIVE AGREEMENT THIS COOPERATIVE AGREEMENT, dated as of April 1, 2014 (the "Cooperative Agreement"), is made and entered into between the CITY OF GOLDEN VALLEY, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Golden Valley"), the CITY OF CRYSTAL, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Crystal"), the CITY OF ROBBINSDALE, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Robbinsdale"), the CITY OF PLYMOUTH, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Plymouth"), the CITY OF HOPKINS, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Hopkins"), the CITY OF MINNETONKA, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Minnetonka"), the CITY OF ST. LOUIS PARK, MINNESOTA, a political subdivision of the State of Minnesota (the "City of St. Louis Park"), the CITY OF MAPLE GROVE, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Maple Grove"), the CITY OF BROOKLYN PARK, MINNESOTA, a political subdivision of the State of Minnesota (the "City of Brooklyn Park," and collectively with the City of Golden Valley, the City of Crystal, the City of Robbinsdale, the City of Plymouth, the City of Hopkins, the City of Minnetonka, the City of St. Louis Park, and the City of Maple Grove, the "Participant Cities"), and the CITY OF NEW HOPE, MINNESOTA, a political subdivision of the State of Minnesota (the "Issuer City"). RECITALS WHEREAS, Homeward Bound, Inc., a Minnesota nonprofit corporation (the "Borrower"), has proposed that the Issuer City issue one or more series of revenue obligations to (i) refinance one or more loans made to finance the Borrower's existing housing and care facilities for the disabled located at 4300 Lake Drive, Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315 Saratoga Lane North, Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305 Althea Lane, Hopkins, Minnesota; 4213 Zealand Avenue North, New Hope, Minnesota; 3009 Afinrood Avenue, Minnetonka, Minnesota; 4025 Jersey Avenue North, Crystal, Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue North, Crystal, Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North, Crystal, Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6452 Bluebird Circle, Maple Grove, Minnesota; 6769 East Fish Lake Road, Maple Grove, Minnesota; 7324 Noble Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard, Brooklyn Park, Minnesota; and 1629 Independence Avenue North, Golden Valley, Minnesota (the "Existing Facilities"); and (ii) finance the acquisition, construction, and equipping of a new housing and care facility to be located at 6615 Medicine Lake Road in Golden Valley, Minnesota (the "New Facility," and collectively with the Existing Facilities, the "Project"); and Resolution 14-22 - Continued March 18, 2014 WHEREAS, pursuant to Minnesota Statutes, Section 471.656, as amended, a municipality may issue obligations to finance the acquisition or improvement of property located outside of the corporate boundaries of such municipality if the obligations are issued under a joint powers agreement in which one or more of the parties to the joint powers agreement issue such obligations and the property is located entirely within the boundaries of one or more of the parties to the joint powers agreement; and WHEREAS, pursuant to Minnesota Statutes, Section 471.59, as amended, by the terms of a joint powers agreement entered into through action of their governing bodies, two or more municipalities may jointly or cooperatively exercise any power common to the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised, and the joint powers agreement may provide for the exercise of such powers by one or more of the participating governmental units on behalf of the other participating units; and WHEREAS, the Participant Cities and the Issuer City are authorized by Minnesota Statutes, Sections 469.152 through 469.1655, as amended (the "Act"), to issue revenue obligations to finance the acquisition, construction, reconstruction, improvement, betterment, or extension of a "project," defined in the Act, in part, as any properties, real or personal, used or useful in connection with a revenue producing enterprise, or any combination of two or more such enterprises engaged in any business; and WHEREAS, the Participant Cities and the Issuer City are proposing to enter into this Cooperative Agreement pursuant to which the Participant Cities will consent to the issuance of such revenue obligations and the financing of the Project by the Issuer City, and the Issuer City will agree to issue such revenue obligations to finance the Project; and WHEREAS, the revenue obligations proposed to be issued by the Issuer City for the benefit of the Borrower shall not constitute general or moral obligations of, or pledge the full faith and credit or taxing powers of, the Participant Cities, the Issuer City, Hennepin County, Minnesota (the "County"), the State of Minnesota (the "State"), or any other agency or political subdivision thereof, but shall be payable solely from the revenues pledged and assigned thereto pursuant to one or more agreements between the Issuer City and the Borrower; and WHEREAS, the governing bodies of the Participant Cities and the governing body of the Issuer City have authorized the execution and delivery of this Cooperative Agreement; and NOW, THEREFORE, the Participant Cities and the Issuer City hereby agree as follows: 1. The Issuer City shall issue its Revenue Note (Homeward Bound Project), Series 2014 (the "Note"), in one or more series, in the original aggregate principal amount of$3,400,000. The Note will be issued under the terms of a resolution adopted by the City Council of the Issuer City on March 10, 2014 (the "Resolution"). Proceeds of the Note will be used to (i) finance the Project; and (ii) pay costs of issuance of the Note. Resolution 14-22 - Continued March 18, 2014 2. On March 10, 2014, the City Council of the Issuer City conducted a public hearing with respect to the Project. Pursuant to Section 5f.103-2(d) of the Internal Revenue Code of 1986, as amended (the "Code"), on March 18, 2014, the Public Works, Energy & Environment Committee of the Board of Commissioners of Hennepin County, Minnesota (the "County"), as the appointed agent of the Participant Cities, conducted a public hearing on behalf of the Participant Cities with respect to the Project. 3. The Participant Cities and the Issuer City have all adopted a resolution approving this Cooperative Agreement and authorizing its execution and delivery. 4. The Participant Cities hereby consent to and approve: (a) the issuance of the Note by the Issuer City; and (b) the financing of the Project by the Issuer City with the proceeds of the Note to be issued by the Issuer City. 5. Except to the extent specifically provided herein, the Participant Cities and the Issuer City shall not incur any obligations or liabilities to each other as a result of the issuance of the Note. The Note shall be a special, limited obligation of the Issuer City payable solely from proceeds, revenues, and other amounts specifically pledged to the payment of the Note. The Note and the interest thereon shall not constitute or give rise to a pecuniary liability, general or moral obligation, or a pledge of the full faith and credit or taxing powers of the Participant Cities, the Issuer City, the County, the State, or any political subdivision of the above, within the meaning of any constitutional or statutory provisions. 6. All costs incurred by the Participant Cities and the Issuer City in the authorization, execution, delivery, and performance of this Cooperative Agreement and all related transactions shall be paid by the Borrower. 7. This Cooperative Agreement may not be terminated by any party so long as the Note is outstanding. 8 This Cooperative Agreement may be amended by the Participant Cities and the Issuer City at any time. No amendment may impair the rights of the Borrower or the holder of the Note. 9. This Cooperative Agreement may be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute but one and the same agreement. Resolution 14-22 - Continued March 18, 2014 IN WITNESS WHEREOF, duly authorized officers of the Participant Cities and the Issuer City have executed this Cooperative Agreement as of the date and year first written above. CITY OF GOLDEN VALLEY, MINNESOTA, as a Participant City By Its Mayor By Its City Manager The final document will have an execution page for the following: City of Crystal, City of Robbinsdale, City of Plymouth, City of Hopkins, City of Minnetonka, City of St. Louis Park, City of Maple Grove, City of Brooklyn Park, and City of New Hope as a Participant City, to the Cooperative Agreement, dated as of the date and year first written above. �t��1 C1� �, P 1' u� iC tiVirks T1CrartmCnt 763-593-80301763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. H. Agreement with Short Elliott Hendrickson, Inc. for Inflow and Infiltration Inspection and Program Monitoring Services Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver P.E., City Engineer Mitchell Hoeft P.E., Utility Engineer Summary In 2006, the City completed a study regarding inflow and infiltration (I/I) into the sanitary sewer system. The work plan included in the I/I study has been approved by the City Council and ordinances have been adopted to provide the reduction of I/I from private property. Since 2006, Public Works staff has been working with Short Elliot Hendrickson, Inc. (SEH) to complete private property inspections, collect data on sewer flows and groundwater levels, and respond to programmatic challenges and opportunities. In 2014, Golden Valley staff began performing work activities associated with the I/I reduction program including flow meter maintenance and installation, private property inspections, I/I data analysis, and program communication. These tasks were previously performed by SEH. Staff will continue to need assistance from SEH in the following areas: 1. Private Propertv Inspections: To assist City staff as needed to complete the inspections of private sanitary sewer laterals during peak season demand and to assist in backfilling for absences due to training, vacations, etc. 2. Lon�-Term Flow Monitorin�: To provide technical support regarding flow meter data analysis as needed. These services provide Golden Valley with identification of areas in the community where I/I is of significant concern. 3. I-394 Corridor Studv:To provide technical information regarding capacity concerns within the public sanitary sewer system near the I-394 corridor. This study will assist staff in finding ways to increase capacity within the existing sanitary sewer system to allow continued redevelopment of the corridor. The total cost for SEH to provide I/I program services as outlined above for 2014 is $36,480. Attachments • Letter agreement from Kirby Van Note, Short Elliott Hendrickson, Inc., to leannine Clancy, dated February 26, 2014(3 pages) Recommended Action Motion to approve agreement with Short Elliott Hendrickson to provide support for the inflow and infiltration inspection and program monitoring services in the amount of$36,480. � �'� �� ' � aiira�` �:�`.x a� ..K. t��aiiu .s�a�. S`.F �it9 r,.- :�il e.+. i�9:a; February 26, 2014 RE: City of Golden Valley,Minnesota I/I Abatement Program Agreement Private Property Inspections,Monthly UI Meetings and Long Term Flow Monitoring Assistance SEH No.GOLDV 122370 10.00 Ms.Jeannine Clancy Director ofPubfic Works �� City of Golden Valley 7800 Golden Va11ey Road �� Golden Vatley,MN 55427-4588 $Y: Dear Jeannine: As requested,the following letter agreement identifies the work tasks necessary to continue providing support from January 1 thru December 31,2Q14 to City staffon their inflow and infiltration(I/1�reduction pragram. The wark autlined in this document will be completed in accarding to our existing Master Services Agreernent dated January 20, 1998 between Short Elliott Hendrickson Inc.(SEI�and the City of Golden Valtey. The enclosed scope of work outlines SEH project responsibilities for supporting Golden Valley's on-going efforts to camplete the following: • Inspection of Private Property Sanitary Sewer LateraTs • Provide On-going Teohnical Assistance(As:Veeded) • Prepaze I-394 Corridor Study Technical Memorandum � • Flow Monitoring Installation Assistance/Training • Flow Meter Decommissioning SEH staffwitl provide support to the work currently being canducted by Golden Valley staff and will provided assistance at the direction of staff.SEH will provide technical support to city staff for continued implementation of the flow marutoring program ineluding on-call maintenance services,data analysis and progress reporting. Wark Scope T'he following work tasks will be conducted annually as needed by the City to address I/I within the Golden Valley sanitary sewer collection system.The scope of work is as follaws: 7, Inspection of Private Propexty Sanitary Sewer Laterais A. A SBH fieid technician,experienced in performing lateral inspection services for the city,will perform PMP or POS inspections as requested by Golden Valley for up to 28 days at eight hours per day. B. SEH field technicians wi11: 1. Perfarm a visual inspection to determine if the sump pump installation is in campliance with the City ordinance. En$ineers i Architects i Pianners ' Scientists Short Eii€att H�:ndrlcksan Ine.,35;35 Vadnafs Centsr�rive,St.Paul,Mf� 55110-519fi SEH is i0p%a empiayae-owr.ed ' sehinc.cam � 651.490.2000 I $00.325.2055 : 888.908.8166 fax Ms.Jeannine Clancy February 26,2014 Page 2 2. PerForm an inspection using a closed circuit television carnera(CCTV)to determine if the canditian of the service lateral is in compliance with the City ordinance. 3. Doeument the fmdings of inspection in an electronic format(digita]or DVD)and hard copy form. 4. Provide a copy of tha documentation to the hame owner or their representative upon completion of the inspection. 5. Provide a copy of the documentation and a copy of the CCTV inspection(digital or DVD)to the City within seven days of the completion of the inspection. C. The City will work wath those property owners that need ta bring their properties into compliance with the City ordinance. IL Provide On-going Technical Assistance A. SEH will attend quarterly UI meetings at the direction of City staff. B. SEH will review flow rnonitoring data and repart to the I/I team at quarterly meetings and prepare technical memorandums on the teams progress in removing I/I from the Golden Valley sanitary sewer system for city council review. C. SEH will review the flow meter data supplied by city staff during a monthly UI meeting or on an as needed basis to determine if any equipment adjustments are needed and that the meters are praducing reliable data. An annual flow monitoring summary report and council progress reports will be developed based on the analysis of the portable flow meter data,the MCES permanant meters,rainfall data.and groundwater readings collected throughout the year. III. Prepare I-394 Corridor Study Technicat Memorandum SEH will review the approvad develapment along the I-394 eamdor and update the existing sanitary sewer model prepared for the City of Golden Vailey an the sanitary sewer collection system.Future developments will be identified atong with the irnpact to the capaciiy of the existing sanitary sewer serving the area.A technical memorandum will be prepared outlining the study results. IV. Flow Monitoring Installation Assistancel�'raining A. SEH will provide on-call flow meter maintenance as requested by City staff.An SEH technician will work with City staff to make sure atl the flow meter equipment is operational and properly calibrated. B. SEH wiIl ttain staf'f to install and monitor/caIibrate/dawnload the flow me#ers during the year. V. Meter Decammissioning A. At the end of the.flow monitoring season,SEH will provide staff to train city staff on the preparation of all the flow monitoring equipment for winter storage after the City has removed ali the equipment. Project Cost Based on the work scope provided in this letter agreement,SEH would provide our services in accordance to the cost estimates identified in this section. Ms.Jeannine Clancy February 26,2014 Page 3 Taslc Description Estimated Cost Inspection of Private Property Sanita�y Sewer Laterals $19,6� Provide On-going Technical Assistance(As Needed) $11,080 Prepare I-394 Corridor Study Technical Memoxandum $4,000 Flow Monitoring Instai�atian Assistance/Training $ 1,200 Flow Meter Decommissianing $ 600 The total estimated cost for completion of all five tasks is$36,4$0 which includes any labor and equipment expenses(travel,equipment,etc.).After each month in which any work has been performed under this agreement,an invaice will be sent ta the City of Golden Va1Iey identifying the by task the actual hours spent on each task by employee using staff rates consistent w%th our master agreernent with the City of Golden Valley. Project expenses will be billed ta the City without a mark-up consistent with our master agreernent. We will not exceed the total cost estimated pravided in this agreement without your approval.This letter agreement represents the entire understarzding between the City of Golden Valley and SEH for these proposed UI services. If yau are in agreement with the terrns of this letter,please execute the agreement with the proper signatures and return one capy to aur office. If you have any quastions relating to this project,please calt me at 651.490.2144. We look forward to continue working the City of Golden Valley on this important issue. Sincerely, SHORT ELLI(?TT HENDftICKSON INC. Kirby Van Note,PE Project Manager Accepted this day of , 2014 CITY OF GOLDEN VALLEY,MTN�TESOTA By: Title: , c: Jeff Oliver,City of Galden Valley Sue Masan,SEH a:ltj�g\goldv110580312-mgcrtljannine c letta agrecmeM 2020 sept 29.docx CZ�✓ � �:�r a�:<.?Rg�: t� ��3::�,:;:: Public Works Department 763-593-8030/763-593-3988(fax) �� _ r. . . _ Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. I. DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study a. Authorize Agreement for Professional Services with Barr Engineering Company b. Enter into Cooperative Agreement with the Cities of Crystal and New Hope Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Summary In January 2011, the City of Golden Valley retained Barr Engineering Company to perform a flood mitigation study in the vicinity of DeCola Ponds in the north-central portion of the community. The study also investigated flooding on Medicine Lake Road, east of Winnetka Avenue and Terra Linda Drive, located north of Medicine Lake Road in the City of New Hope. The flood prone areas included in the study have a tributary watershed that includes portions of the cities of Crystal, Golden Valley, and New Hope as shown on the attached location map. The goal of this study was to determine if there were potential mitigation measures that could be implemented to reduce or eliminate flooding within the study area. The area surrounding DeCola Ponds has experienced significant flooding since the late 1970s. Modifications to the outlet structure from DeCola Ponds were made following these flood events that included installation of a gate that would allow residents to lower the normal water level of the ponds in anticipation of heavy rainfalls that may cause flooding. While there have not been significant floods in DeCola Ponds recently, there has been flooding along Medicine Lake Road and on Terra Linda Drive in New Hope. The results of the initial DeCola Ponds Study were presented to the city councils of Crystal, Golden Valley, and New Hope at a joint City Council meeting on May 7, 2012. The findings and recommendations discussed at the joint meeting included a further study of the potential flood reduction measures to reduce flood damage and roadway impacts, including upstream rate control ponding and structural flood proofing of the homes. The detailed analysis in the Phase 2 Study will include an economic analysis, including determination of the benefit/cost ratios of the measures that were identified in the first phase study. Study will include an economic analysis, including determination of the benefit/cost ratios of the measures that were identified in the first phase study. Following the 2012 joint City Council meeting, a proposal to perform the Phase 2 study ar�d a cooperative agreement outlining the scope of the study and cost sharing between the three communities was forwarded to each city for consideration. The City of New Hope authorized the agreement in 2012, but the City of Crystal raised concerns about the methods of determining the cost sharing for the study, and commitment to cost sharing for future projects that are found to be cost-effective in flood reduction. Following extensive discussions between the cities that could not address Crystal's concerns, New Hope and Golden Valley requested that the Bassett Creek Watershed Management Commission (BCWMC), of which all three cities are members, mediate the issue. The BCWMC agreed to mediate the issue and after the process recommended that the cost sharing in the cooperative agreement be modified to mirror the operational assessment to BCWMC communities, which is based upon a formula of contributing area and the tax capacity of the tributary watershed. In addition, the BCWMC recommended that cost participation for any future capital improvement projects determined feasible by the Phase 2 study be negotiated at the time of project implementation. Following the BCWMC recommendations, the City of Golden Valley requested a modified proposal from Barr Engineering and revised the cooperative agreement. The agreement was forwarded to Crystal and New Hope and has been approved by both city councils. The cooperative agreement includes the City of Golden Valley assuming the contracting and project management responsibilities for the Phase 2 Study. Therefore, Golden Valley will be the final city to consider the agreement. A proposal was received from Barr Engineering Company to provide professional services to prepare the Medicine Lake Road and Winnetka Avenue area long-term flood mitigation plan in an amount not to exceed $110,400. Attachments • location map (1 page) • Cooperative Project Agreement for Phase 2 DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study (8 pages) • Proposal Letter to Jeff Oliver, PE, City Engineer, from Barr Engineering Company, dated December 19, 2013,to provide professional engineering services for Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan (13 pages) Recommended Action 1. Motion to approve Cooperative Project Agreement for Phase 2 DeCola Ponds and Medicine Lake Road Area Flood Mitigation Study between the Cities of Crystal, Golden Valley and New Hope. 2. Motion to authorize agreement for professional engineering services with Barr Engineering Company for Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan for the amount not to exceed $110,400. �� ■ �� .,� j' �iH�� /��'.'II . . . � �--- :" �1` � �.: ��/ �i■11� ��`� � � �.. � ♦�♦ �. � ��. �1 ��r► •..�► � � .. ■ ,� - ,.. r �` �•• - .. 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M - - . . ..- , � . ,.: � :, �., , COOPERATIVE PROJECT AGREEMENT FtJR PHASE 2 DeCOLA PONDS AND MEDICINE tr4KE RC�A� AREA FLOOD MITIGATION ST'UQY BETWEEN THE CtTIES UF CRYSTA�, GULDEN VALLEY AND NEW HORE, MINNESt7TA FEBRUARY 2014 CGOPERATtVE PROJECT AGREEMENT F�R PHASE 2 DeCOLA PONDS AND MEDICII�E LAKE ROAD AREA FLOC3D MITIGATION STUDY This AGREEMENT is made this day of , 2014 by and between the CITY OF CRYSTAI.,a Minnesota municipai carporation (pCrystaP'�, the GITY�F GOL�EN VALLEY, a Minnesota municipal corporafion ("Golden VaNey�}, and the CiTY OP NEW HOPE, a Minnesota municipal corpo�ation ("New Hope°) (collectively hereinafter, athe Cities°}. RECITALS WHEREAS, Minnesota statute§471.59, et. seq., authorizes cities to enter into coopera�ve project agreements; and WHEREAS, TFte Cities each contrlbute stonn water runoff to the following areas: 1. DeCola Pands, lacated south of Medicine Lake Road, east of Winnetka Avenue, and north of Duluth Street("DeCola Ponds Area"); and 2. MedicEne Lake Raad, lacated in the Cities of Golden Valfey and New Hope, between Winnetka Avenue North and Rhode Island Avenue North ("Medicine Lake Raad Area"); and VYNEREAS, Crystai and New Nope contribute starm water runoif to Terra Linda Drive and RasaEyn Caurt, located in New Hope in the northeast quadrant of Medictne Lake Road and Winnetka Avenue Narth ("Terra Linda Area„); and WHEREAS, the DeCala Ponds Area, the Medicine Lake Road Ar�a, Terra i�inda Drive Area are ail prone ta signific�n#flooding du�ing heavy rainfall events;with a history of property damage resulting ftom this flooding; and WHEREAS, the�ity of New Hope t�mpleted a Report far Terra Linda Drive, Rosalyn Caurt and Medicine Lake Road—l.ocai Flood Improvement Project, dated July 2p06 and revised in November 2008, to investigate flood mitigation measures. New Hape has since implemented measures from this report to begin addressing flooding issues in these areas; and WHEREAS, Galden Vailey has completed the DeCola Ponds Area Flood Mitigation Study� prepared by Ban Engineering Company and dated April 2012 ("Phase 1 Study")to investigate the cause af the flooding in thege areas that includes a recammendation to further study fiaod mitiga�on measures within the con#ributing watershed ta the flood-prane areas to reduce flood-related praperty damage; and WHEREAS, the Cities desire to work co�peratively ta defiermine the most cflst-efFective measures to minimize flood damages. NOW, THEREFORE, in consideratton of the mutual covenan� h�rein,and other good and valuabie considera�ion,the sufficiency of wi�ich is hereby acknawiedged, Crystal, Golden Valley, and New Hope hereby agree as follows: 1, Golden Valley wiil be#�e lesd City, including cantract administration and coordinatian among the Cities, for the preparation of the Phase 2 DeCola Pands and Medicine Lake Road Area �foad Mitigatian Study("Phas�2 Study"). 2. Golden Valley has abtained a proposal tor professianal engineering services to perForm the Phase 2 Study from Barr Engineering Campany dated December 19, 2013. A capy of the Phase 2 Study proposal is attached to this agreement as Exhibit 1. 3. The nat to exceed cost to perform the Phase 2 Study is $110,400. a. The Cities agree to prorate the costs of the Phase 2 Study with 50%of the aost proratad based upon the net tax capacity of properties within the contributing watershed and 50% based upon the total area within each city in the contributing watershed. Cost participation is calculated as foliows: Ci Area in S uare Feet Peraenta e C stal 8,050,932 23% Golden Valle 12 954,918 49% New Ho 7 3�42,4fl3 28% Totals 26 348 253 100°� Percent Ta�c Ci Pro e Count Tax Ca aci Ca aci C tal 403 $787,326 23% Golden Valle 392 1 725 3$9 50°!0 New Ho 392 $942,304 27% Totals 1 1$7 $3 4S5 019 100�6 Combined C stel 23% $25 392 Golden VaQe 49.5°l0 $54�8 New Ho e 27.5% $3� 380 Totals 10096 $110�400 b. The ci#ies agrea that any additlanal costs for work deemed necessary not included in December 'f 9, 2013 Barr proposal wfll be prorat�d among the cities based upon a rtegotiated split prior to commencemerrt of the extra wark. c. Participatian in this study by the cities does not set a precedent for cost participation far any capital improvement projects deemed feasible for flood mitigation as part of the study. Cast participatian for these improvements wil! be determined on a project-specific basis p�ior to impEementatian of the projects. 4, Pa ent. Pa�tial payments wili be made by the City of Golden Valfey to Barr Engineering Company on a manthly basis f�or wark completed. The Cides of Crystal and New Hope shall, within 30 days of receipt pf invoice, submit partiat payment to the City of Golden Valley'rn the amount so invoiced. 5. Auth�a ' �d Agents. The City of Grystal's Autharized Age�tt for the purpose of administratian of this agreement is Tom Mathisen, City Engineer/Dlrector af Public Works, ar his successor or assign. The Authorized Agent's current address ar�d telephone number is: 4141 Dquglas Drive, Crystal, MN, 55422; 763.531.11fi0, The Gify of Golden Valley's Authorized Agent far the purpose of administration of this agreement is Jeannine Clancy, Directar of Public Works, or her successor or assign. Ner current address and telephone number is: 7800 Golden VaNey Road, Go{den Valiey, MN, 55427; 763.593.$03v. The City of New Hope's Autt�o�ized Agent for the purpose of administration of this agreement is Bob Paschke, Director of Pubtic Works, ar his successor or assign. Nis cunent address and telephane number is: 4409 Xylon Avenue Narth, New Hope, MN, 55428; 763.592.6766. 6. Successor and Assi.�ns,. This Agrec�ment shalt be b�nding upon and inure ta the benefit of the parties i�ereto and their respective successors and assigns, provid�d, howaver, that neither Crysta(, Golden Valtey, nor New Hope shall have the right to assign its rights, obligafians, and interests In or under this Agreement to any other party without the prfor wriften consent of the other parties hereto. �. Amendment Mvd�cation or W�iver. No amendrnent, madi�catian, or waiver af any condition, provision, or term of this Agreement shall be valid or af any effect unfess mada in wri�ng and signed by the party or parties to be bound, or its duly autharized repr�sentative(s), Any waiver by a party shal! be effective only with respect to the subject matter thersof and the particular accurrence described therain, and shall not affect the rights of any other party w+th respect to any similar or dissimilar occurrences in the future. 8. Saving,,,Proviston. If any provision of�is Agreement shall be found invalid or unenforceable with respect to any entity a�in any jurisdic#ion, the remaining provisions af this�greement shall not be affected thereby, and such provisions found to be unlawful ar unenforceable shall not be affected as to their er�forcem�nt or lawfulneas as to any other entity or in any other jurisdiction, and to such sxtent�he ferms and provisians of fhis Agreemerrt are intended to be severable. 9. Nofices. Any nat3ce given under this Agreement shall be deemed given on the first business day fallowing the date the same is deposited in the United States Mai! (registered or certified) postage prepaid, addressed as foilows: if ta Crystal: City EngineerlDirector o#Public Works City of Crystai 4141 Dougias Drive Cryr,tal, MN 55422 Ef to Golden Vailey: Director of Public Worlcs City of Gofden Vaiiey 7800 Golden Valiey Road Golden Valley, MN 55427 If to New Hope Director of Public Works City of New Hape 4401 Xylvn Avenue North New Hope� MN 55428 10.Term�, tion. This Agreement shall remain in effect unti!the eariier of(a)termination by mu#ual consent of the Clties, or(b}60 days after campietion af the Phase 2 Study as demonstrated by finaf payment by Galden Valley to Barr Engineering Company. CITY OF CRYSTAL By: , � l Ji dams, Mayor By: J JC .' / . A� e Norris, City .�nager , STATE OF MINNESOTA ) ) ss. CflUNTY OF HENNEPIN ) _�The fo oing Cooperative Proje�ct Agreement was acknowledged before me th9s day of , 2014 by Jim Adams and Anne Noms, respectively the Mayor and Clty Manage f the C�ty of Crystal, a municipaf corporatian, on behaif of the �ity. .,�...,.,� +. a�n�sr�t�u►r+�tm sEx� � Noury Pubtlo-Mlano� � Oomomisdon&pira Jm.31,2016 Notary Public 1N WITNESS WHEREOF, Crystal, Goiden Valley, and New Hape have entered into this Agreement as of the da�te and year first abave written. CITY Ofi GOLDEN VALLEY gy: Shepard M. Harris, Mayor ey: Thomas p. Burt, Cityr Manager STATE OF MlNNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing Cooperafive Project Agreement was acknovvfedged before me this day af ,2014 by Shepard M. Hanris and Thomas D. Bu�t, respectively the Mayor and City Manager of#he City of Golden Valley a municlpai corporation, an behaff of the City. Notary Public CITY OF NEW NQPE 1�F-��' By. , �'�'`�s� �-- Mayor �� By: .��",�.,R �t r � C�y Manager STATE OF MINNE50TA ) ) ss. C4UNN OF HENNEPIN ) The faregoing �ooperative Project A reement was adcnawiedged before me this ��day of y-�v.� , 2014 by .h�h� l-�e_rn.�en , and �,r� tY?ct�c�r.,,� , respectiveiy the Nlayor and City Manager of the City af New Hope, a municipal avrparation, on behaif of the City. � r Notary Public ��. �.� � VALERlE L�ONE �,�"��,'� NOTARY PUBI.IC�t�tNiVESpTA . ��,�`"'`,�,°,„° My Commissim Fxpires Jan 31,2oi5 resourceful. naturally. �� engineering and environmen�al consultants � December 19,2013 Mr.Jeff Oliver, PE City Engineer City of Golden Valley 7800 Golden Valley Road Golden Valley,MN 55427 Re: Agreement for Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan Dear Mr. Oliver: Thank you for the opportunity to provide professional engineering services to the City. We will do our best to justify your expression of confidence in us. This letter,together with our Standard Terms (attached), sets forth the Agreement between the City of Golden Valley and Barr Engineering Company regarding the project to develop a long term flood mitigation plan for the Medicine Lake Road and Winnetka Avenue area. The cities of Golden Valley,New Hope and Crystal recommended the development of a such a plan upon completion of the DeCola Ponds Area Flood Mitigation Study. This letter presents the scope of professional consulting services we will provide for your project, including the proposed work tasks,the cost estimate, and the schedule for the completion of the proposed work. Included in the scope are two major phases—an initial assessment and selection of alternatives phase(Phase 1), and a cost-benefit analysis of flood mitigation alternatives phase(Phase 2). Proposed Work Tasks Introduction The following is our proposed approach for exploring additional flood mitigation measures in the Medicine Lake Road and Winnetka Avenue area;this area includes the DeCola Pond system located immediately downstream. The study area is shown in Figure 1. Working with a broad group of city stakeholders will be an important part of developing feasible solutions,because of the unique challenges associated with flood mitigation across municipal boundaries,and the need to retrofit existing development and take advantage of redevelopment opportunities. We anticipate that the stakeholders would include the city councils,planning commissions,city managers, planners and engineers from each of the three affected cities and that they will be involved in this process. The process as outlined in this scope does not include any public involvement with the exception of the joint city council meeting at the end of the project. We anticipate completing this project in two phases.The first phase or"initial assessment" is structured around gathering information on flood-prone properties. This information will be used in assessing and prioritizing alternative courses of action,which will be the focus of phase two. The following paragraphs provide the details of the work tasks associated with each phase and the attached table provides a detailed cost estimate for the work. Barr Engfneering Ca. 470t�West 77th Street, Suite 20t3,Minneapalis, MN 55435 452.832.2600 wwrv.barr.com Mr.Jeff Oliver,PE City Engineer City of Golden Valley December 19,2013 Page 2 Phase 1: Initial Assessment and Selection of Alternatives The goal of the initial assessment is to gather enough information to establish basic cost and risk information for evaluating alternative solutions to flooding problems in the project area. This phase will provide project stakeholders with a sense of the available alternatives and their relative effectiveness. This phase includes five tasks: 1. Identify the cost to acquire all flood- rp one properties(defined as properties located within the 100-year floodplain of DeCola Ponds and the Medicine Lake Road area low point). In this step, we will update the existing conditions XP-SWMM model for the study area to reflect the Atlas 14 100-year precipitation depths, using the nested storm distribution developed from Atlas 14. Based on the revised modeling and resulting 100-year floodplain mapping,we will identify properties subject to flood risk and estimate the cost to acquire these properties. This will include an estimate of the market value and business/homeowner relocation costs.The relocation costs include locating new properties for displaced property owners, financing costs associated with acquiring the new properties,moving expenses,and other incidental costs associated with relocation.This step will require interviews with businesses to assess unique costs associated with each business. We will estimate residential acquisition costs using established methods and formulas.Additionally,we will estimate the cost to each city associated with lost property tax revenue and the cost to each business in lost revenue. This infarmation will serve as a benchmark for comparing all alternatives to be considered in phase two. A subconsultant with experience in estimating relocation costs and an understanding of flood damages would be part of the project team. The subconsultant is a former Corps of Engineers, economics section employee(costs for this subconsultant are included as expenses). 2. Assess the floodine risk and associated costs for flood-prone�roperties.This will include a survey of all flood-prone properties(see definition in task 1)and assess their risk of damage for the 10-, 50-,and 100-year flood events. This flood stage damage assessment will require a survey of the low floor and low opening elevations for all flood-prone properties (approximately 40—45 properties). Damage to residential properties will be determined based on published information and damage to commercial/industrial properties will be based on interviews.This information will be used to assess the benefit to properties and impact on assessed value,as part of a cost- benefit analysis of various alternatives to be considered in phase two.Note: city staff could perform the survey, which would reduce the estimated cost of this task by$6,000. 3. Model the impact ofpotential reductions in impervious surface on floodi�. Impervious surface reduction is one alternative that should be considered either alone or as part of a suite of strategies. This analysis will illustrate the relationship between impervious surface reduction and the effect on flooding(runoffvolume reduction)for different storm events. We will also develop examples of reasonable reductions in impervious surface. 4. Prepare a technical memo summarizing the results of tasks 1 -3. The memo will discuss the implications of different types of flood management alternatives and help set the stage for the next task(brainstorming session). 5. Brainstorm potential flood mitigation alternatives In this task, we plan to have two(2)meetings with project stakeholders, including public works,planning, and economic development staff from the Cities of Golden Valley,New Hope, and Crystal. The first meeting will be a presentation to all city staff of the original DeCola Ponds Area Flood Mitigation Study,the conclusions from that study,the results of the revised XP-S WMM modeling(based on Atlas-14 modeling completed in Phase 1, Task 1),and the results from the flood damage assessment,to provide all city staff with the same background information for the Medicine Lake Road and Winnetka Avenue Long Term Flood Mitigation Plan. A second meeting will be held to W:\Business Units\WR\Proposals\2011\P118.11 City of Golden Valley DeCola Long Term PlanVv(edLakeWinnetkaLongTermFloodMi6gationPtan Letter Contract Dec2013.docx — Mr.Jeff Oliver,PE City Engineer City of Golden Valley December 19,2013 Page 3 brainstorm a list of potential flood mitigation alternatives.As part of the brainstorming process, stakeholders would help evaluate the ideas for physical,political and cost feasibility. An outcome of this meeting will be a list of two(2)or three(3)flood mitigation alternatives to assess further, including a cost-benefit analysis to be completed in the next phase.The selected flood mitigation alternatives could include a combination of ideas. It will be important that the flood mitigation alternatives be as specific as possible(e.g.,potential pond locations,narrow streets by X amount in Y neighborhood). Potential flood mitigation ideas could include: a. Acquisition or structural floodproofing of flood prone properties b. Acquisition of land by city and construction of mitigation measures i. Greenway/trail system with absorption capacity, including tree trenches ii. Ponds iii. Underground storage c. New mitigation measures on existing public land/ROW i. Ponds ii. Underground storage iii. Impervious surface reduction-distributed stormwater treatment facilities (Narrowed streets and/or with infiltration in ROW) d. New mitigation measures on private land that could be implemented through change in public policy(e.g, acquisition of easements,economic development incentives, stormwater utility incentives,requirements at point of property sales,etc.) i. Ponds,underground storage, etc. ii. Impervious surface reduction(Reduction of parking spaces-zoning implications) iii. Green roofs iv. Tree trenches After the brainstorming session,we will provide the stakeholders with a summary of the selected alternatives. Phase 2: Conduct a Cost-Benefit Analysis of the Recommended Flood Mitigation Alternatives In this phase, efforts will be focused on evaluating the two(2)to three(3) flood mitigation alternatives selected by the project stakeholders. 1. Assess flood mitigation alternatives for flood damage reduction In this step,Barr will revise the XP-S WMM model to estimate the flood reduction impact of each flood mitigation alternative. 2. Comnlete a cost-benefit analysis for the flood mitigation alternatives In this step,Barr will quantify the costs and benefits provided by each flood mitigation alternative.Two types of benefits will be considered: 1)benefits to the city from increases in property taxes based on higher property values and 2)benefits to property owners due to reduced flood risk and flood costs. a. Property tax benefits would be estimated for specific properties by estimating the additional property value for properties with reduced flooding risk due to implementation of the selected flood mitigation alternatives. The flooding potential will be compared far W:\Business Units\WR\Proposals\201 l\PI 18.11 City of Golden VaOey DeCola Long Term PIan�2vledLakeWinnetkaLongTermFloodMitigationPlan Letter Contract Dec20l3.docx — Mr.Jeff Oliver,PE City Engineer City of Golden Vplley December 19,2013 Page 4 the 10-, 50-,and 100-year storm events.The additional property tax value would be estimated for the increased assessed value and projected for 30 to 40 years. The future value of these future incremental increases in property taxes would be represented in terms of net present value(NPV).NPV would be compared to cost estimates for completing the needed mitigation projects to achieve the reduced flooding potential to assess the overall value of each project. City stakeholders would provide assumptions for level of property tax increases over the evaluation period.A real estate appraisal firm with experience in evaluating industrial, commercial and residential properties would be part of the project team to estimate market values of properties before and after mitigation efforts(costs for this subconsultant are included as expenses). b. Barr will develop detailed cost estimates for implementing each alternative,which could include land and/or easement acquisition costs,project construction costs, and operating and maintenance costs. Other costs such as economic development incentives, regulatory and administrative costs would be developed in consultation with stakeholders. c. Benefits to property owners will be estimated using the flood damage assessment (completed in Phase 1 Task 2)and refined for the level of flood protection provided by each alternative.A subconsultant with experience in estimating relocation costs and an understanding of flood damages would be part of the project team.The subconsultant is a former Corps of Engineers,economics section employee(costs are included as expenses). Upon completion of this task,we recommend revisiting the scope and cost estimate for the remaining tasks,because the work required for these tasks(especially task 3)depends greatly on the outcome of the previous work tasks.This purpose of this"revisiting"is to review the scope and ensure that any proposed scope changes won't cause the project to go over-budget. If proposed scope changes will cause the project to go over-budget,our work on the project will cease until a new budget is agreed to and approved. 3. Develop strategies for financial implementation. In this step,Barr will outline approaches for the cities to use to finance implementation of the flood mitigation alternafives. We will explore methods for financing project costs, including approaches for allocating costs to beneficiaries and between the cities. One approach might be to define beneficiary value in terms of acre-feet of flooding reduced,where value is directly related to proximity to the flood zone. In this approach, costs could be attributed to beneficiaries based on zones. Here, a greater portion of costs would be allocated to properties in zones closest to flooded areas. Another approach would be to assign a higher priority to implementing projects that have the highest cost to benefit ratio. Barr will also outline the structure and function of a commission,made up of inembers of all three cities, which would oversee the implementation of the Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan. The commission would likely decide 1)how much each city should contribute to the plan implementation, 2)when projects should be implemented, and 3)how to payout the commission's funds for project implementation. The commission may be similar to the existing Joint Water Commission. This task includes one(1)meeting with staff from the Cities of Golden Valley,New Hope, and Crystal to discuss the strategies for financial implementation and the function of the commission that would oversee the implementation of the Medicine Lake Road and Winnetka Avenue Area Long Term Flood Mitigation Plan. This meeting would include city staff from public works and city managers and other staff as appropriate(e.g. planners,economic development staffl. W:\Business Units\WR\Proposals\201 l\Pl 18.]1 City of Golden Valiey DeCola Long Term PIan�MedLakeWinnetkaLongTermFloodMitigationPlan Letter Contract Dec2013.docx — Mr.Jeff Oliver,PE City Engineer City of Golden Valley December 19,2013 Page 5 4. Prepare draft report and recommendations. In this step,Barr will prepare a draft project report summarizing all work, including stakeholder deliberations and decisions. The report will include a recommended implementation program, including project financing, cost allocation methods and proposed schedule for improvements. Recommendations will be developed in consultation with city stakeholders. 5. Meetin with proiect stakeholders. In this step,we will discuss the draft report and recommendations with the project stakeholders.This meeting would include city staff from public works and city managers and other staff as appropriate(e.g. planners, economic development staffl from the Cities of Golden Valley,New Hope,and Crystal. 6. Final report and recommendations. In this step,we will revise the report based on the comments heard at the stakeholder meeting. We will then meet again with stakeholders to discuss the upcoming presentation of the final report to the joint city council meeting. We will present the final report to the three city councils at a single joint meeting far their review and approval. Following city council approval(or acceptance), we will produce the final report(10 hard copies and electronic format)and provide the stakeholders with electronic project"close-out"files. Estimated Cost and Schedule The table below describes the estimated costs associated with each task for Phases 1 and 2 as described above in the scope of services. Assumptions associated with these costs are included in the above text. The table below also includes the estimated schedule for the services, and is based on a March 15,2014 start date. Task Description of Task Amount Estimated Com letion Phase 1—Inttial pssessment t�nd selection:af aiternc�tiues Task 1: Identify the cost to acquire all flood-prone $ 16,200 June 2014 ro erties Task 2: Assess the flooding risk and associated costs for $ 12,100 July 2014 flood- rone ro erties Task 3: Model the impact of potential reductions in $ 3,600 June 2014 im ervious surface on floodin Task 4: Prepare technical memo summarizing the results $ 3,900 August 2014 of Tasks 1-3 Task 5: Brainstorm otential flood miti ation alternatives 9,800 Se tember 2014 Phase 1 Total $45,500 Se tember 2014 Phc�se 2:Conduct a Cost-Benefit Anal s1s�#the Recommended F1ood Miti ptton�Itemptives ' Task 1: Assess flood mitigation alternatives for flood $ 3,600 October 2014 dama e reduction Task 2: Complete a cost-benefit analysis for the flood $30,400 December 2014 miti ation alternatives Task 3: Develo strate ies for financial im lementation 8,400 Janua 2015 Task 4: Pre are draft re ort and recommendations 6,900 Janua 2015 Task 5: Meetin with ro'ect stakeholders 5,000 Februar 2015 Task 6: Final re ort and recommendations 10,600 March 2015 Phase 2 Total $64,900 March 2015 Total Phase 1 and Phase 2 Cost $110,400 As noted earlier in this document,we recommend revisiting the scope and cost estimate for the remainder of the project upon the completion of Task 2 under Phase 2, because there is a high likelihood that the project scope could change at that time. This purpose of this"revisiting"is to review the scope and ensure that any proposed scope changes won't cause the project to go over-budget. If proposed scope changes W:\Business Units\WR\Proposals\20]]\P118.1 I City ofGolden Valley DeCola Long Term Plan\MedLakeWinnetkaLongTermFloodMitigationPlan Letter Contract Dec2013.docx — Mr.Jeff Oliver,PE City Engineer City of Golden Valley December 19,2013 Page 6 will cause the project to go over-budget, our work on the project will cease until a new budget is agreed to and approved. This Agreement will be effective for the duration of the services, unless earlier terminated by either the City or us. We will commence work upon receipt of a copy of this letter signed by your authorized City representative. We will inform you of our progress through periodic e-mail updates,telephone calls, invoice details,and other communications. For the services provided,you will pay us according to the attached Standard Terms. We will bill the city monthly. The cost of the services will not exceed$110,400 without prior approval by the city. We understand you or your designees have the authority to direct us. We will direct communications to you at the City of Golden Valley, 7800 Golden Valley Road. Direction should be provided to Karen Chandler at Barr Engineering Co.4700 West 77th Street, Minneapolis,MN 55435. During the term of this Agreement, we will maintain the following insurance coverages: Worker Compensation Statutory Employer Liability $SOOk per claim/$SOOk aggregate Commercial General Liability $1M per claim/$2M aggregate, combined single limit Automobile $1M combined single limit Umbrella/excess policy as to above coverages $l OM aggregate Professional Liability(claims-made) $SM per claim/$SM annual aggregate If this Agreement is satisfactory, please sign the enclosed copy of this letter in the space provided, and return it to us. Sincerely yours, Barr Engineering Co. ,�i ��--' �'" :;�:;�Q'`�t...-t f�'�.�/��'l'1''`_'". i,�'' � By Leonard J. Kremer Its Vice President Accepted this_day of , 2013 City of Golden Valley By Thomas D. Burt Its City Manager W:\Business Units\WR�Proposals\2011\P118.11 Ciry of Golden Valley DeCola Long Term PlanVvtedLakeWinnetkaLongTermFloodMi[igationPlan Letter Contract Dec2013.docx — Mr.Jeff Oliver,PE City Engineer City of Golden Valley December 19,2013 Page 7 Attachments Standard Terms—Professional Services Fee Schedule Figure 1 —Medicine Lake Road and Winnetka Avenue Study Area Detailed cost estimate spreadsheet W:\Business Onits\WR\Proposals\20ll\PI18.11 Ciry ofGolden Valley DeCola Lo�g Term Plan�IvledLakeWinnetkaLongTecmFloodMitigadonPlan_Letter Contract_Dec2013.docx �� STANDARD TERMS-PROFESSIONAL SERVICES Our Agreement with you consists of the accompanying letter or other authorization, Work Orders, and these Standard Terms — Professional Services. Section 1: Our Responsibilities water. If you are requesting that we provide services that 1.1 We will provide the professional services ("Services") include this risk, you agree to hold us harmless from described in this Agreement. We will use that degree of such contamination claims, damages, and expenses, care and skill ordinarily exercised under similar including reasonable attorneys' fees, unless the loss is circumstances by reputable members of our profession caused by our negligence. practicing in the same locality. 2.6 You agree to make disclosures required by law. If we are 1.2 We will select the means, methods, techniques, required by law or legal process to make such sequences, or procedures used in providing our disclosures, you agree to hold us harmless and Services. If you direct us to deviate from our selections, indemnify us from related claims and costs, including you agree to hold us harmless from claims, damages, reasonable attorneys'fees. and expenses arising out of your direction. Section 3: Reports and Records 1.3 We will acquire all licenses applicable to our Services 3.1 We will retain analytical data relating to the Services for and we will comply with applicable law. seven years and financial data for three years. 1.4 Our duties do not include supervising your contractors or 3.2 Monitoring wells are your property and you are commenting on,supervising, or providing the means and responsible for their permitting, maintenance and methods of their work unless we accept any such duty in abandonment unless we accept that duty in writing. writing. We will not be responsible for the failure of your Samples remaining after tests are conducted and field contractors to perform in accordance with their and laboratory equipment that cannot be adequately undertakings. cleansed of contaminants are your property. They will be 1.5 We will provide a health and safety program for our discarded or returned to you, at our discretion, unless employees, but we will not be responsible for contractor, within 15 days of the report date you give written job, or site health or safety unless we accept that duty in direction to store or transfer the materials at your writing. expense. 1.6 Estimates of our fees or other project costs will be based 3.3 Our reports, notes, calculations, and other documents, on information available to us and on our experience and and our computer software and data are instruments of knowledge. Such estimates are an exercise of our our Services, and they remain our property, subject to a professional judgment and are not guaranteed or license to you for your use in the related project for the warranted. Actual costs may vary. You should add a Purposes disclosed to us. You may not use or transfer contingency. our reports to others for a purpose for which they were not prepared without our written approval. You agree to 1.7 The information you provide to us will be maintained in indemnify and hold us harmless from claims, damages, confidence except as required by law. and expenses, including reasonable attorneys' fees, arising out of any unauthorized transfer or use. Section 2: Your Responsibilities 3.4 Because electronic documents may be modified 2.1 You will provide access to property as required. intentionally or inadvertently, you agree that we will not 2.2 You will provide us with prior reports, specifications, be liable for damages resulting from change in an plans, changes in plans, and information about the electronic document occurring after we transmit it to you. project which may affect the delivery of our Services. In case of any difference or ambiguity between an You will hold us harmless from claims, damages, and electronic and a paper document, the paper document related expenses, including reasonable attorneys' fees, shall govern. When accepting document transfer in involving information not timely called to our attention or electronic media format, you accept exclusive risk not correctly shown on documents you furnished to us. relating to long-term capability, usability, or readability of documents, software application packages, operating 2.3 You agree to provide us with emergency procedure systems, and computer hardware. information and information on contamination and dangerous or hazardous substances or processes we 3.5 If you do not pay for the Services in full as agreed, we may encounter in performing the Services. may retain reports and work not yet delivered to you and you agree to return to us our reports and other work in 2.4 You agree to hold us harmless as to any claim that we your possession or under your control. You agree not to are an owner, operator, generator, transporter, treater, use or rely upon our work for any purpose until it is paid storer, or a disposal facility within the meaning of any for in full. law governing the handling, treatment, storage, or disposal of dangerous or hazardous materials. Section 4: Compensation 2.5 Site remediation services may involve risk of 4.1 You will pay for the Services as agreed upon or contamination of previously uncontaminated air, soil, or according to our then current fee schedules if there is no Document 1 Ver.05!18/10 other written agreement as to price. An estimated cost is increased fee is not the purchase of insurance. not a firm figure unless stated as such and you should 5.5 If you fail to pay us within 60 days following invoice date, allow for a contingency in addition to estimated costs. we may consider the default a total breach of our 4.2 You agree to notify us of billing disputes within 15 days Agreement and, at our option, we may terminate all of and to pay undisputed portions of invoices within 30 our duties without liability to you or to others. days of invoice date. For balances not paid under these 5.6 If we are involved in legal action to collect our terms, you agree to pay interest on unpaid balances beginning 10 days after invoice date at the rate of 1.5% compensation, you agree to pay our collection per month, but not to exceed the maximum rate allowed expenses, including reasonable attorneys'fees. by law. 5.7 The law of the state in which the project site is located 4.3 If you direct us to invoice another, we will do so, but you will govern all disputes. Each of us waives trial by jury. agree to be responsible for our compensation unless you No employee acting within the scope of employment provide us with that person's written acceptance of the shall have any individual liability for his or her acts or terms of our Agreement and we agree to extend credit to omissions and you agree not to make any claim against that person. individual employees. 4.4 You agree to compensate us in accordance with our fee Section 6: Indemnification schedule if we are asked or required to respond to legal 6.1 Each of us will indemnify and hold harmless the other process arising out of a proceeding to which we are not from and against demands, damages, and expenses to a party. the comparative extent they are caused by the negligent 4.5 If we are delayed by factors beyond our control, or if the acts, omissions, or breach of contract of the project conditions or the scope of work change, or if the indemnifying party or of those others for whom the standards change, we will receive an equitable indemnifying party is legally responsible. adjustment of our compensation. 6.2 To the extent that may be necessary to indemnify either 4.6 In consideration of our providing insurance to cover of us under Section 6.1, you and we expressly waive, in claims made by you, you hereby waive any right of offset favor of the other only, any immunity or exemption from as to payment otherwise due us. liability that exists under any worker compensation law. Section 5: Disputes,Damage,and Risk Allocation Section 7: Miscellaneous Provisions 5.1 Each of us will exercise good faith efforts to resolve �•1 We will provide a certificate of insurance to you upon disputes without litigation. Such efforts will include a request. Any claim as an Additional Insured shall be meeting attended by each party's representative limited to losses caused by our sole negligence. empowered to resolve the dispute. Disputes (except 7.2 This Agreement is our entire agreement, and it collections)will be submitted to mediation as a condition supersedes prior agreements. Only a writing signed by precedent to litigation. both of us making specific reference to the provision 5.2 We will not be liable for special, incidental, modified may modify it. consequential, or punitive damages, including but not 7.3 Neither of us will assign this Agreement without the limited to those arising from delay, loss of use, loss of written approval of the other. No other person has any profits or revenue, loss of financing commitments or rights under this Agreement. fees, or the cost of capital. Each of us waives against the other and its subcontractors, agents, and employees 7•4 A writing may terminate this Agreement. We will receive all rights to recover for losses covered by our respective an equitable adjustment of our compensation if our work property/casualty or auto insurance policies. is terminated prior to completion as well as our fees and expenses on the basis agreed upon through the effective 5.3 We will not be liable for damages unless you have date of termination. notified us of your claim within 30 days of the date of your discovery of it and unless you have given us an 7•5 We will not discriminate against any employee or opportunity to investigate and to recommend ways of applicant for employment because of race, color, creed, mitigating damages, and unless suit is commenced ancestry, national origin, sex, religion, age, marital within two years of the earlier of the date of injury or loss status, affectional preference, disability, status with and the date of completion of the Services. regard to public assistance, membership or activity in a local human-rights commission, or status as a specially 5.4 For you to obtain the benefit of a fee which includes a disabled, Vietnam-era, or other eligible veteran. We will reasonable allowance for risks, you agree that our take affirmative action to ensure that applicants are aggregate liability will not exceed the fee paid for our considered, and employees are treated during their services or$50,000,whichever is greater, and you agree employment,without regard to those factors. Our actions to indemnify us from all liability to others in excess of will include, but are not limited to notifications, hiring, that amount. If you are unwilling to accept this allocation promotion or employment upgrading, demotion, transfer, of risk, we will increase our aggregate liability to recruitment or recruitment advertising, layoffs or $100,000 provided that,within 10 days of the date of our terminations, rates of pay and other forms of Agreement, you provide payment in an amount that will compensation, and selection for training or increase our fees by 10%, but not less than $500, to apprenticeship. End of Standard Terms compensate us for the greater risk undertaken. This Documentl Ver.05/18/10 BARF� Fee Schedule-2014 ' Rev. 01/01/14 Rate* Description (U.S. dollars) Principal .........................................................................................................................................$120-230 Consultant/Advisor.........................................................................................................................$155-220 Engineer/Scientist/Specialist III......................................................................................................$125-150 Engineer/ScientisUSpecialist II.........................................................................................................$95-120 Engineer/Scientist/Specialist I............................................................................................................$65-90 TechnicianIII..................................................................................................................................$125-150 TechnicianII.....................................................................................................................................$95-120 TechnicianI........................................................................................................................................$50-90 SupportPersonnel II ........................................................................................................................�95-170 SupportPersonnel I ...........................................................................................................................$50-90 Rates for litigation support services will include a 30% surcharge. A ten percent(10%) markup will be added to subcontracts for professional support and construction services to cover overhead and insurance surcharge expenses. Invoices are payable within 30 days of the date of the invoice. Any amount not paid within 30 days shall bear interest from the date 10 days after the date of the invoice at a rate equal to the lesser of 18 percent per annum or the highest rate allowed by applicable law. Reimbursable expenses including, but not limited to, the actual and reasonable costs of transportation, meals, lodging, parking costs, postage, and shipping charges will be billed at actual cost. Materials and supplies charges, printing charges, and equipment rental charges will be billed in accordance with Barr's standard rate schedules. Mileage will be billed at the IRS-allowable rate. Principal category includes consultants, advisors,engineers, scientists, and specialists who are officers of the company. ConsultanUAdvisor category includes experienced personnel in a variety of fields. These professionals typically have advanced background in their areas of practice and include engineers, engineering specialists,scientists, related technical professionals, and professionals in complementary service areas such as communications and public affairs. Engineer/ScientisUSpecialist categories include registered professionals and professionals in training(e.g. engineers,geologists, and landscape architects),and graduates of engineering and science degree programs. Technician category includes CADD operators, construction observers, cost estimators, data management technicians,designers,drafters, engineering technicians, interns,safety technicians,surveyors, and water, air, and waste samplers. Support Personnel category includes information management, project accounting, report production,word processing, and other project support personnel. 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F F @ Y � F � .0 N a, F- city �f Public�Vorks Department 763-593-8030/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. J. Establish Temporary No Parking Zones for Run the Valley Prepared By Jeannine Clancy, Director of Public Works leff Oliver, PE, City Engineer Mark Ray, PE, Street Maintenance Supervisor/Recycling Coordinator Summary On April 12, 2014, the Golden Valley Human Services Fund (GVHSF), a non-profit community foundation organized by City residents, will be hosting Run the Valley that will be starting and ending at Brookview Golf Course/Community Center. Since the event is expected to draw a large crowd of people and the parking tots in Brookview Golf Course may be used for golfers and race staging, all attendees may need to park on local streets and in the lots at Brookview Park. The streets in the area around Brookview Park are primarily 26 and 28 feet in width with parking permitted on both sides of the roadway. If vehicles are allowed to park on both sides of the street, larger Public Safety vehicles may not be able to safely pass between the parked cars. In order to maintain adequate Public Safety vehicle access, parking will be permitted on one side of the street only. The proposed parking restrictions are: 1. Western Avenue between Brookview Parkway and Winnetka Avenue; parking prohibited on the south side of the street. 2. Gregory Road between Winnetka Avenue and Utah Avenue; parking prohibited on the south side of the street. 3. Utah Avenue between Wayzata Boulevard and Ridgeway Road; parking prohibited on the west side of the street. 4. Hanley Road between Wayzata Boulevard and Western Avenue; parking prohibited on the west side of the street. 5. Field Drive between Wayzata Boulevard and Hanley Road; parking prohibited on the east/south side of the street. 6. Western Terrace, parking prohibited on both sides of the entire street. 7. Wayzata Boulevard between Winnetka Avenue South and Brookview Parkway; parking prohibited on the north side of the street. Parking restrictions will only be in effect on Saturday, April 12, 2014, for Run the Valley. Public Works crews will put out temporary no parking signs the day before and remove them no later than the Monday after the event. The proposed restrictions have been reviewed by Police and Fire staff who concur with the recommendation. Attachments • Location map (1 page) • Resolution Temporarily Restricting Vehicle Parking for Run the Valley (1 page) Recommended Action Motion to adopt Resolution Temporarily Restricting Vehicle Parking for Run the Vatley. —°---- Temporary No Parking during Run the Valley Permanent No Parking on both sides (past resolution) � � Western Ave � _�__ . , �.� , , -�.---�,,. x. ; � � � � ..� � � �. � � ' � _._. � �` �� , :_____�_�, ,� F�y ,a �a cn _.� �,` _.__.._._�_. a, �� Ter � T � � Gj � � ( � �. _ ° �' , � ... ; ; � a = f 3 � . � , . - � ._ _ � � � � . e > : .: � _ � � _�. o . ___ � .. .�.--- _ � o __ .� �. m �� ;� �_ _�� ___ �_ � r.�, r � ��`�,_�_ , � � ....,_-_._. �� .� __. . _ � La u re I Ave �. � ° �_e.� �-- __ __..._ , , __ .. _ � � __m � �a_w� , _ G __.��A _.___. , re��_ � ___ , _ R .._._ � _ ` d �, _ . __.___ v� � � � � � r _�_ � � �_. �, . . > � � ,Q Q :_. �`� Z�� `w,__._ � � �� _.�� ,�. `�•y� RS ,� ,� > .�� at�a �. � � � Q' � � _ � � ,� � o, 3 z. �" = .� � ,� �394 /y cv 0 o F,� `a Pnnt Date:2/5/13 RUN THE VALLEY Sources: �� -� Hennepin County Surveyors Offce for Property Lines(2013). e Parking Restrictions CityofGoldenValleyforallotherlayers. Not to Scale Resolution 14-23 March 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION TEMPORARILY RESTRICTING VEHICLE PARKING FOR RUN THE VALLEY WHEREAS, the City Council has the power and authority, pursuant to Chapter 9.06, Subd. 2 of the City Code, to designate no parking zones and areas, and it appears that no parking zones should be temporarily created on Saturday, April 12, 2014. The following parking prohibitions will be in effect: 1. Western Avenue between Brookview Parkway and Winnetka Avenue; parking prohibited on the south side of the street 2. Gregory Road between Winnetka Avenue and Utah Avenue; parking prohibited on the south side of the street 3. Utah Avenue between Wayzata Boulevard and Ridgeway Road; parking prohibited on the west side of the street 4. Hanley Road between Wayzata Boulevard and Western Avenue; parking prohibited on the west side of the street 5. Field Drive between Wayzata Boulevard and Hanley Road; parking prohibited on the east/south side of the street 6. Western Terrace, parking prohibited on both sides of the entire street 7. Wayzata Boulevard between Winnetka Avenue South and Brookview Parkway; parking prohibited on the north side of the street; and WHEREAS, maintaining access for Public Safety vehicles on all streets during the event is critical for the safety and security of all residents and participants; and WHEREAS, Run the Valley is planned for Saturday, April 12, 2014 and will start and finish in the Brookview Golf Course/Community Center parking lot. NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Valley to temporarily restrict parking on Saturday, April 12, 2014, on one side of all the streets in the area bounded by Brookview Parkway on the west, Western Avenue to the north, Winnetka Avenue to the east, and Wayzata Boulevard to the south. Additionally, parking will be prohibited on both sides of Western Terrace. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. {✓L�L^ y V� Ilil!; �! ,r s3' Pubiic Works Department 763-593-8Q30/763-593-3988(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. K. Establish Temporary No Parking Zones for Humane Society Walk for Animals Prepared By Jeannine Clancy, Director of Public Works Jeff Oliver, PE, City Engineer Mark Ray, PE, Street Maintenance Supervisor/Recycling Coordinator Summary On Saturday, May 3, 2014, the Golden Valley Humane Society will be hosting the annual Walk for Animals at their facility as well as along Theodore Wirth Parkway. In past years, the event has drawn 5,000 to 10,000 people and 3,000 to 5,000 animals. While the Humane Society provides free park and ride service to a number of lots around Golden Valley, some attendees for the event park in the residential area south of TH 55. The streets in this area are primarily 26 and 30 feet in width with parking generally permitted on both sides of the roadway. If vehicles are allowed to park on both sides of the street, larger public safety vehicles may not be able to safely pass between the parked cars. In order to maintain adequate public safety vehicle access, parking will be permitted on one side of the street only. The proposed parking restrictions are: 1. South TH 55 Frontage Road between Westwood Drive and Meadow Lane North; parking prohibited on both sides of the street. 2. Westwood Drive North between Chatelain Terrace and South TH 55 Frontage Road; parking is prohibited on both sides of the street. 3. Westwood Drive North between Chatelain Terrace and Beverly Avenue; parking prohibited on the west side of the street. 4. Burntside Drive between South TH 55 Frontage Road and Woodstock Avenue; parking prohibited on the east side of the street. 5. Burntside Drive between Woodstock Avenue and Westwood Drive North; parking prohibited on the north side of the street. 6. Woodstock Avenue between Burnside Drive and France Avenue North; parking prohibited on the north side of the street. 7. Ardmore Drive between South TH 55 Frontage Road and Beverly Avenue; parking prohibited on the west side of the street. 8. Indiana Avenue North between South TH 55 Frontage Road and Woodstock Avenue; parking prohibited in the east side of the street. 9. Beverly Avenue between Westwood Drive North and Meadow Lane North; parking prohibited on the north side of the street. 10. Poplar Drive between the cul-de-sac and France Avenue North; parking prohibited on the north side of the street. 11. Sunnyridge Lane between Woodstock Avenue and Poplar Drive; parking prohibited on the west side of the street. 12. France Avenue North between Woodstock Avenue and Poplar Drive; parking prohibited on the east side of the street. Parking restrictions will only be in effect on Saturday, May 3, 2014, for the Humane Society's Walk for Animals. Public Works crews will put out temporary no parking signs the day before and remove them no later than the Monday after the event. The proposed parking restrictions have been reviewed by Police and Fire staff who concur with the recommendation. Attachments • Location map (1 page) • Resolution Temporarily Restricting Vehicle Parking for Walk for Animals (2 pages) Recommended Action Motion to adopt Resolution Temporarily Restricting Vehicle Parking for Walk for Animals. .\ .\ Temporary No Parking during Walk forAnimals � Animal Humane Permanent No Parking i Society on both sides (past resolution) ; f �� ' � �g �r �� Meadow� La N �� e .c � z o � � � E ��_�, � J � � _ yS ' . �,�� ! p ! �. � , " `�� " Z3 ��f. d � � __._��—�------�-� � � � � � --�--�- Walk Route � ��:, ,. ��•�� Olson Memorial Hwy � . � � � � �z � � ��r _ a� yA �__ c� _ _ �__. � _ � � � � Q . �a� - �-- �-�-- ... -� � � �a - ,_ _ t. , _ . ' I t� � � urr ; ` � _ _ � , �:�.�____. - � ....__ ' -� — _ �_._ ; � ..... oo s c ve � . -- ___� _ ; .�__ .� , �� ; , �� z, � _ _ � , / f _ 7 / � �� ! 1 � p1 9 /�{�[ . ��. ^�.�� 4 -�� y � "".�,,,-4.-..._. ^a . � � . . � .. _. . � . e w �>` �; �,....<.�e.,..._. _ � ,,� � �.w�... . _ _ ._.._, S� _ .�� -�r Y ��.+�_� o a �� a � � � ` � . , Q� �. ��..._. � Alley � � � _ �� ' ` ; _�_ E op ar r 2� � � � .___�__�rr_____-� o° � � �� __ _ 3 � ��_�. � �.� . _.....v.,_._. � e,. N �, �R �7 p� ! ?`��_ � e .;,,J � Pnnt Date:2/17/12 Walk for Animals Sources a � � Hennepin County Surveyors Office for Property Lines(2011). '�� ' � ■ City of Golden Valley for all others. No Parking Areas Feet 0 150 300 600 Resolution 14-24 March 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION TEMPORARILY RESTRICTING VEHICLE PARKING FOR WALK FOR ANIMALS WHEREAS, the City Council has the power and authority, pursuant to Chapter 9.06, Subd. 2 of the City Code, to designate no parking zones and areas, and it appears that no parking zones should be temporarily created on Saturday, May 3, 2014. The following parking prohibitions will be in effect: 1. South TH 55 Frontage Road between Westwood Drive and Meadow Lane North; parking prohibited on both sides of the street 2. Westwood Drive North between Chatelain Terrace and South TH 55 Frontage Road; parking is prohibited on both sides of the street 3. Westwood Drive North between Chatelain Terrace and Beverly Avenue; parking prohibited on the west side of the street 4. Burntside Drive between South TH 55 Frontage Road and Woodstock Avenue; parking prohibited on the east side of the street 5. Burntside Drive between Woodstock Avenue and Westwood Drive North; parking prohibited on the north side of the street 6. Woodstock Avenue between Burnside Drive and France Avenue North; parking prohibited on the north side of the street 7. Ardmore Drive between South TH 55 Frontage Road and Beverly Avenue; parking prohibited on the west side of the street 8. Indiana Avenue North between South TH 55 Frontage Road and Woodstock Avenue; parking prohibited in the east side of the street 9. Beverly Avenue between Wesfinrood Drive North and Meadow Lane North; parking prohibited on the north side of the street 10.Poplar Drive between the cul-de-sac and France Avenue North; parking prohibited on the north side of the street 11.Sunnyridge Lane befinreen Woodstock Avenue and Poplar Drive; parking prohibited on the west side of the street 12.France Avenue North between Woodstock Avenue and Poplar Drive; parking prohibited on the east side of the street; and WHEREAS, Humane Society's Walk for Animals will occur on Saturday, May 3, 2014, and participants may park on the residential streets in the area south of the Humane Society; and WHEREAS, maintaining access for public safety vehicles on all streets during the event is critical for the safety and security of all residents and participants. Resolution 14-24 - Continued March 18, 2014 NOW, THEREFORE, BE IT RESOLVED, by the City Council for the City of Golden Vatley to temporarily restrict parking on Saturday, May 3, 2014 on one side of the street, as identified above, in the area bounded by Trunk Highway 55 on the north, France Avenue on the east, Poplar Drive on the south, and Westwood Drive North on the west. Parking will be restricted on both sides of the South TH 55 Frontage Road and a portion of Westwood Drive North. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. CZ i��1 f1� C1 � 1 ty �m nistratX�n/C�unc11 763-593-39891763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. L. Approval of Human Rights Commission (HRC) 2014 Revised Work Plan Prepared By Chantell Knauss, Assistant City Manager Summary At its regular meeting on March 4, 2014, the City Council directed the HRC to include Mental Health Awareness and Education in its 2014 Work Plan. In anticipation of this forthcoming direction, the HRC at its February 25 monthly meeting, discussed revisions to their previously approved 2014 events. The HRC's Proposed 2014 Revised Work Plan would postpone participation in the 2014 Gay Pride Festival to a future year, as well as amend the HRC Conversations program to be centered on the theme of Mental Health Awareness and Education. Originally, the 2014 Work Plan had the Conversations theme around the issue of abuse. Attachments • HRC's Proposed 2014 Revised Work Plan (1 page) Recommended Action Motion to approve the Human Rights Commission 2014 Revised Work Plan. �-�� » �� - �,. � � �� = �,� �� " � �" � � � CITY OF GOLDEN VALLEY e r:r �. �. � � � � � � � �� "�� HUMAN RIGMTS COMMISSION � PROPOSED 2014 REVISED WORK PLAN The following Human Rights Commission (HRC) Revised Work Plan for 2014 is proposed for approval: Martin Luther Kinq, Jr. Dav The HRC, in partnership with Spirit of Hope Church is sponsoring a continental breakfast and live televised viewing of the General Mills Foundation and United Negro College Fund presentation of the 24th Annual Dr. Martin Luther King, Jr. Holiday Breakfast "Reimagine the Future" with keynote speaker ponna Brazile. HRC Conversations The HRC plans to host finro HRC Conversations centered on the theme of Mental Health Awareness and Education. The first Conversations would tentatively be held in May in conjunction with National Children's Mental Health Awareness Day and Mental Health Awareness Month. The second event is tentatively planned for October, in conjunction with Mental Illness Awareness Week. September 11 Dav of Service and Remembrance The HRC would like to again sponsor a September 11 Day of Service and Remembrance in partnership with Second Harvest Heartland in Golden Valley. This was a successful event in 2013 and HRC would like to continue sponsoring this volunteer effort, possibly on an annual basis. C1��1 Clf '` Pianning Department 763-593-8095/763-593-8109(fax) Executive Summary for Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 3. M. Bottineau Light Rail Transit (LRT) Planning Advisory Committee Appointment Prepared By Jason Zimmerman, City Planner Summary The City Council established the Bottineau LRT Planning Advisory Committee on August 7, 2013, to enhance Golden Valley's participation in the Station Area Planning process. The Bottineau LRT Planning Advisory Committee Members are as follows: � Cathy Waldhauser- Planning Commission Representative � Rich Baker- Planning Commission Representative � Jim Stremel - Environmental Commission Representative � Debra Yahle - Environmental Commission Representative � Gillian Rosenquist- Open Space and Recreation Commission Representative � Dan Steinberg- Open Space and Recreation Commission Representative � Sean Fahey- Resident Representative � Andrea Wiley- Resident Representative � Carmen Heim -St. Margaret Mary Church Representative At the November 12, 2013, Council/Manager meeting the City Council directed Staff to add a representative from the Courage Center to the Committee. After speaking with the Courage Center, Staff recommends appointing Alison Pence to the Bottineau LRT Planning Advisory Committee. Recommended Action Motion to appoint Alison Pence to the Bottineau LRT Planning Advisory Committee. �� ?�� '� �� Finance De artment ��.. ��,� - - p 963 593 8013/763-593-8109(fax) Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 4. A. Public Hearing- Special Assessments- 2014 Pavement Management Area Prepared By Susan Virnig, Finance Director Summary The following resolution needs to be approved for the certification of special assessments for the 2014 Pavement Management Program (PMP) area. On February 18, the City Council called for the public hearing for the Certification of Special Assessments that coincides with the 2014 Pavement Management Area. These special assessments help finance a portion of the costs to reconstruct the streets. The remaining costs are funded by bond sales that are paid back through a city tax levy. The following meetings were held on the 2014 Pavement Management Program: December 6, 2011 Feasibility Study was ordered April 25-26, 2012 Open Houses November 7, 2012 Project Hearing Each property owner was notified with an assessment notice with amount, date and time of hearing, sample resolution, frequent questions and answers, and sample payment schedule if paid with property taxes. A public hearing notice was published on February 27 and March 6 in the Sun Post. The following streets are located in the 2014 PMP Area: � Idaho Avenue North from Western Avenue to Glenwood Avenue � Hampshire Avenue North from Western Avenue to Glenwood Avenue � West Cortlawn Circle from South Cortlawn Circle to Western Avenue � Florida Court from cul-de-sac to Western Avenue � Edgewood Avenue South from cul-de-sac to Glenwood Avenue � South Cortlawn Circle from West Cortlawn Circle to Edgewood Avenue South � North Cortlawn Circle from West Cortlawn Circle to South Cortlawn Circle � Western Avenue from Jersey Avenue North to Hampshire Avenue North � Western Avenue from 150' west of Florida Court to Glenwood Avenue Attachments • Project Area Map (1 page) • List of Property Owners Assessed (2 pages) • Resolution Adopting and Confirming Assessments for Various Public Improvements for Streets in the 2014 Pavement Management Area (2 pages) Recommended Action Motion to Adopt Resolution Adopting and Confirming Assessments for Various Public Improvements for Streets in the 2014 Pavement Management Area. c Q-8 v � oy`' p?J II!H �u�}� � � �� m � ' � � � ��,�G �. o , G N anb \ a � ��MSUn.�g . . � . �. o S any��iMSUnaB ' °g a \ G 47 ��S � I z�� , �y � d �;� � T .� °�° d ��oa . /�,' O S c�11� �'�O��Q � Q =°a d ,� �,=oQ C� V � ° L � � �,� J r ..� �",." � �+£��`Ha�F�"� „.�a O N any poonnafip3 �� . � ,� �� c 3 t6 Q � � U � � � _ �� O c � N � N any ei6aoary � � O a� �� :, � Q ..1 � �� Y ��w� �� ..�� c� .� �� O �� €�� oy�p� � � �e • � �t" ' O �a' N io Z N an�r�Casaa� �� S an� �(asaa� ., R.�� -� c � � � � _ � �p ��,cky Ave N ,�.��. �� S a�d��lan�uay� •� � � � � 4 a � � �r�.�� Y v °� � w � � � N anb ,�ueis�no� S �ny eueisino� � ;��. a � � � Y � O � L � a S aAb U' _ � pU�'�/�Jew Q . 0 J � . � t� J Pending Special Assessment Roll CiTY OF GOLDEN VALLEY 2014 PAVEMENT MANAGEMENT PROGRAM CITY IMPROVEMENT PROJECT PID ADDRESS LEVIED 05-117-21-11-0027 6490 CORTLAWN CIR N 6,000.00 05-117-21-11-0028 6500 CORTLAWN CIR N 6,000.00 05-117-21-11-0019 6525 CORTLAWN CIR N 6,000.00 05-117-21-11-0014 6530 CORTLAWN CIR N 6,000.00 05-117-21-11-0015 6560 CORTLAWN CIR N 6,000.00 05-117-21-11-0020 6585 CORTLAWN CIR N 6,000.00 05-117-21-11-0016 6630 CORTLAWN CIR N 6,000.00 05-117-21-11-0021 6665 CORTLAWN CIR N 6,000.00 05-117-21-11-0017 6670 CORTLAWN CIR N 6,000.00 05-117-21-11-0022 6695 CORTLAWN CIR N 6,000.00 05-117-21-11-0010 6445 CORTLAWN CIR S 6,000.00 05-117-21-11-0029 6455 CORTLAWN CIR S 6,000.00 05-117-21-11-0030 6475 CORTLAWN CIR S 6,000.00 05-117-21-11-0031 6495 CORTLAWN CIR S 6,000.00 05-117-21-11-0018 6510 CORTLAWN CIR S 6,000.00 05-117-21-11-0032 6515 CORTLAWN CIR S 6,000.00 05-117-21-11-0033 6535 CORTLAWN CIR S 6,000.00 05-117-21-11-0026 6540 CORTLAWN CIR S 6,000.00 05-117-21-11-0034 6565 CORTLAWN CIR S 6,000.00 05-117-21-11-0025 6580 CORTLAWN CIR S 6;000.00 05-117-21-11-0035 6615 CORTLAWN CIR S 6,000.00 05-117-21-11-0024 6630 CORTLAWN CIR S 6,000.00 05-117-21-11-0036 6655 CORTLAWN CIR S 6,000.00 05-117-21-11-0023 6674 CORTLAWN CIR S 6,000.00 05-117-21-11-0004 105 EDGEWOOD AVE S 6,000.00 05-117-21-11-0013 110 EDGEWOOD AVE S 6,000.00 05-117-21-11-0005 115 EDGEWOOD AVE S 6,000.00 05-117-21-11-0012 120 EDGEWOOD AVE S 6,000.00 05-117-21-11-0006 125 EDGEWOOD AVE S 6,000.00 05-117-21-11-0011 130 EDGEWOOD AVE S 6,000.00 05-117-21-11-0007 135 EDGEWOOD AVE S 6,000.00 05-117-21-11-0008 145 EDGEWOOD AVE S 6,000.00 05-117-21-11-0009 205 EDGEWOOD AVE S 6,000.00 05-117-21-11-0042 100 FLORIDA CT 6,000.00 05-117-21-11-0039 105 FLORIDA CT 6,000.00 05-117-21-11-0041 110 FLORIDA CT 6,000.00 05-117-21-11-0040 115 FLORIDA CT 6,000.00 05-117-21-11-0001 6401 GLENWOOD AVE 6,000.00 32-118-21-44-0048 6573 GLENWOOD AVE 6,000.00 32-118-21-44-0042 6633 GLENWOOD AVE 6,000.00 32-118-21-43-0033 6701 GLENWOOD AVE 6,000.00 32-118-21-44-0066 45 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0052 80 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0065 85 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0051 110 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0064 115 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0050 120 HAMPSHIRE AVE N 6,000.00 32-11$-21-44-0063 125 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0049 130 HAMPSHIRE AVE N 6,000.00 32-118-21-44-0062 135 HAMPSHIRE AVE N 6,000.00 32-118-21-43-0047 40 IDAHO AVE N 6,000.00 32-118-21-43-0053 55 IDAHO AVE N 6,000.00 32-118-21-43-0052 105 IDAHO AVE N 6,000.00 32-118-21-43-0046 110 IDAHO AVE N 6,000.00 32-118-21-43-0051 115 IDAHO AVE N 6,000.00 32-118-21-43-0045 120 IDAHO AVE N 6,000.00 32-118-21-43-0050 125 IDAHO AVE N 6,000.00 32-118-21-43-0035 140 IDAHO AVE N 6,000.00 32-118-21-43-0049 145 IDAHO AVE N 6,000.00 32-118-21-43-0034 200 IDAHO AVE N 6,000.00 32-118-21-43-0048 205 IDAHO AVE N 6,000.00 32-118-21-43-0031 215 IDAHO AVE N 6,000.00 32-118-21-43-0042 100 JERSEY AVE N 3,000.00 05-117-21-12-0036 1451ERSEY AVE S 98,041.02 32-118-21-44-0047 6454 WESTERN AVE 6,000.00 32-118-21-44-0070 6500 WESTERN AVE 6,000.00 32-118-21-44-0056 6530 WESTERN AVE 6,000.00 32-118-21-43-0044 6820 WESTERN AVE 6,000.00 32-118-21-43-0043 6840 WESTERN AVE 6,000.00 503,041.02 Resolution 14-25 March 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR VARIOUS PUBLIC IMPROVEMENTS FOR STREETS IN THE 2014 PAVEMENT MANAGEMENT AREA 1. The amount proper and necessary to be specially assessed at this time for various public improvements: Pro�ect Years Interest Rate First Year Lev Total Assessed 2014 Pavement 10 6% 2015 $503,041.02 Management Area Deferred Assessments $0.00 against every assessable lot, piece, or parcel of land affected thereby has been duly calculated upon the basis of benefits, without regard to cash valuation, in accordance with the provisions of Minnesota Statutes, Chapter 429, and notice has been duly published, as required by law that this Council would meet to hear, consider and pass upon all objections, if any, and said proposed assessment has at all time since its fiting been open for public inspection and an opportunity has been given to all interested persons to present their objections if any, to such proposed assessments. 2. This Council, having heard and considered all objections so presented, finds that each of the lots, pieces and parcels of land enumerated in the proposed assessment was and is specially benefited by the construction of said improvement in not less than the amount of the assessment set opposite the description of each such lot, piece and parcel of land respectively, and such amount so set out is hereby levied against each of the respective lots, pieces and parcels of land therein described. 3. The proposed assessments are hereby adopted and confirmed as the proper assessments for each of said lots, pieces and parcels of land respectively, and the assessment against each parcel, together with interest at the rate of six (6) percent per annum accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not prepaid shall be payable in equal annual principal installments extending over a period of years, as indicated in each case. The first of said installments, together with interest on the entire assessment for the period of January 1, 2015 through December 31, 2015, will be payable with general taxes for the year of 2014, collectible in 2015, and one of each of the remaining installments, together with one year's interest on that and all other unpaid installments, will be paid with general taxes for each consecutive year thereafter until the entire assessment is paid. Resolution 14-25 - Continued March 18, 2014 4. Prior to certification of the assessment to the County Auditor, the owner of any lot, piece or parcel of land assessed hereby may at any time pay the whole such assessment, with interest to the date of payment, to the City Treasurer, but no interest shall be charged if such payment is made by November 17, 2014. 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the proper tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. 8/i�Y� V� �i�4J:�. Public�Vorks Department 763-593-8830/763-593-3988(fax} Executive Summary For Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 4. B. Public Hearing to Vacate Portions of Public Alley and Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (The Three.Nine.Four Apartments) Prepared By Jeannine Clancy, Director of Public Works Eric Eckman, Public Works Specialist Summary A developer has proposed the construction of senior housing and market-rate apartments on the property located at the northwest corner of the intersection of Highways 394 and 100. In order to prepare the land for development, portions of the existing public alley and utility easements must be vacated. Consistent with City Code, the proposed final plat for the development includes the dedication of drainage and utility easements. In general, the proposed easements have been modified to better accommodate the existing and proposed utilities. A notice of public hearing regarding the proposed alley and easement vacation was published and posted and letters were sent to the affected property owners along with the proposed resolution. Staff sent a letter to all private utility companies requesting their review and comment. Since the vacation is not adjacent to public waters, no Notice to the Commissioner of Natural Resources is required. There have been no objections to this easement vacation. Consideration of this easement vacation was supported by resolution of the City Council in their meeting on February 18, 2014, and therefore in accordance with state statutes requires a four- fifths majority vote in favor of the resolution. Attachments • Plat of Globus Golden Valley Addition P.U.D. No. 112, The Three.Nine.Four Apartments (1 page) • Exhibit B - Depiction of Alley to be Vacated (1 page) • Construction Easement Vacation Exhibit (showing utility easement to be vacated) (1 page) • Utility Easement Vacation Exhibit (showing utility easement to be vacated) (1 page) • Resolution Vacating Portions of Public Alley and Utility Easements in the Plats of Spring Green South and Registered Land Survey No. 106 (2 pages) Recommended Action Motion to adopt Resolution Vacating Portions of Public Alley and Utility Easements in the Plats of Spring Green South and Registered Land Survey No. 106. € W�s / \� � �/�� \\ �� 3 � �« / � � � \ � �� r � i :Qo / \ � � � m z6� o :- i �='o / � \ ' �°-/� \ � �QO � �° i �_� / / -'- °p, � // � � �� ?e z� i ;°_ �%, � �(. �� w Wa Z e i / � �- . 'o� �//� ��\� � � 's p 4i / / � --, .�i'�„• /.;,`�/ e�,�" ��,r�,��y � ❑ \\ °b i �q Y.;:+"� Sr`'6'� �\�3$ � � / �\t'o2p?�,��"� ,�-'F„°�' � qa � � . / � �'•fw°, ;P�� \ 1 - \ \�1 \,i � � j g �03 / / , �.. 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I ;_' I �- --- ;:; I �� d d I �-- f�� / :__ �-- „ � "- I `O� --� I ��.�`�°" � I $o�� E \ � / � - `._ I ��CC� � �.i I I I m / I � � ` I I � / i � i � �_ _ � Bmp�ZL6595-�VA-1W53-O£88T\AanmS\8Mp\OE88i5(11\Sll3fONd\�l OSZ��as�-wdSb�T-ETOZ'ST I^f � � � � ° � � � � W LL � � Z � �' � Z � r � S+� O Z Z � � I � � Z .I I a t � � ° `� w N O L ` I I I / d \ ' \ I N I I I I / z N I 1 w = o 11 -;- II --- I I / � � , � v �-- U -- �/ QQ wm °�' � r - WU °�-° 3 ° • ui � • \ / '- w Q '� cLO :r > .r \ � � "' I I O m O OQ��O �� __ �� o 0 �� II _ , ,�s� J�� ► � W m I J = _- �� I I ._, J ` // �-- Q W /� � — /� � W Z '� I I z J ° � WQW �= .., •_- I I � z a Q _ _ _ _ O � w � _ _ ,_, I_�'I •-- __ z - -S � F-- •-- W � � � I ` I z � � W ... ` � F;` ° M W ;Y; II m � - - - � �� " � � , ; ° � -_: � a� c� =�: � �� I I ��_ ,-. ��" _ _ �� I I ,-, �_, � �� E �-� .�. � �� i I �� o a=�� .__ s_ _ , �� _ � � v<E 1 1 � I► `� °o L1J � - �� 1` ` e�CC � �� // ,� I � / ♦ / � \�i \ \ ;y� .., ,,i,/ `Y' -_ � m �L'f � � � — � / z // -•- � I I 1-- _ // � - m ., I I F+- HMp�lma-7vn-lws3-oEaEi\�a^�ns\�^+p\osEaisnl\sL�3roaa\:l eTS��as�-weyp:TT-zTOZ'zo Uo Resolution 14-26 March 18, 2014 Member introduced the following resolution and moved its adoption: RESOLUTION VACATING PORTIONS OF PUBLIC ALLEY AND UTILITY EASEMENTS IN THE PLATS OF SPRING GREEN SOUTH AND REGISTERED LAND SURVEY NO. 106 WHEREAS, the City Council of the City of Golden Valley, pursuant to due notice, has heretofore conducted a public hearing on the vacation of portions of public alley and utility easements dedicated in the recorded plat of Spring Green South and Registered Land Survey No. 106, legally described as follows: All public utility easements dedicated within Lots 5 and 19, Block 2 of SPRING GREEN SOUTH, Hennepin County, Minnesota; and All public utility easements and all that part of the ALLEY dedicated by the plat of "SPRING GREEN SOUTH", according to the plat thereof on file and of record in the office of the Hennepin County Registrar of Titles, described as follows: Beginning at the point of intersection of the northerly line of said ALLEY with the northerly extension of the westerly line of TRACT N, REGISTERED LAND SURVEY NO. 106, files of said Hennepin County Registrar of Titles; thence easterly along said northerly line to the most easterly corner of Lot 19, Block 2, said "SPRING GREEN SOUTH", said most easterly corner also being a point in the southwesterly line of Lot 15 in said Block 2; thence southwesterly perpendicular to said southwesterly line to the centerline of said ALLEY; thence westerly along said centerline to a point of intersection with a line drawn northerly perpendicular to said northerly line which passes through the most westerly corner of Lot 18 in said Block 2; thence southerly along said perpendicular line to the southerly line of said ALLEY; thence westerly along said southerly line to the northwest corner of said TRACT N; thence northerly along said northerly extension of said westerly line of TRACT N to the point of beginning; and The easement of record lying within Tract N, Registered Land Survey No. 106 reserved in document number 565972, legally described as the easterly ten feet and the northeasterly ten feet of Tract N, Registered Land Survey No. 106, Hennepin County, Minnesota. WHEREAS, all persons present were given the opportunity to be heard; and WHEREAS, portions of the recorded plats of Spring Green South and Registered Land Survey No. 106 are proposed to be developed as shown in the approved plans titled, The Three.Nine.Four, located in the Engineering Office of Golden Valley City Hall; and WHEREAS, the proposed final plat for the development, titled Globus Golden Valley Addition PUD No. 112, dedicates permanent easements for public purposes; and Resolution 14-26 - Continued March 18, 2014 WHEREAS, the City has evaluated its interest and use of the property and has determined that the easements granted in the proposed plat are sufficient to replace the easements vacated herein; and WHEREAS, the Council has determined that the vacation will benefit the public interest because the vacation is predicted to foster economic growth in the City of Golden Valley and, on a greater scale, the State of Minnesota benefits by the projected measurable increase in tax revenue and general prosperity. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Golden Valley that said portions of alley and easements be vacated, contingent upon Global One Golden Valley (the "Developer") becoming fee owner of all property involved in the plat, and the Developer's timely filing of the plat. Shepard M. Harris, Mayor ATTEST: Susan M. Virnig, City Clerk The motion for the adoption of the foregoing resolution was seconded by Member and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, signed by the Mayor and his signature attested by the City Clerk. IGl��1 t�� +�1 PI nnin . a g Department 763-593-8095/763-593-8109(fax) Executive Summary for Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 6. A. Bottineau Transitway Update Prepared By Jason Zimmerman, City Planner Summary Due to a delay in finalizing the contract between the station area planning consultant and Hennepin County, the County did not provide a February update for the Bottineau Transitway. As of early March, the contract with the consultant has been signed. Coordination between the consultant team and the Cities of Golden Valley and Minneapolis will begin at the end of the month. Golden Valley's Bottineau LRT Planning Advisory Committee will be representing the City in the station area planning efforts. Release of the Draft Environmental Impact Statement (DEIS) is anticipated for April. The County is preparing for a series of public meetings across the corridor to provide information and to receive public testimony. One of these meetings will be held in Golden Valley. These meetings will be led by a Hennepin County Commissioner but other elected officials are encouraged to attend. Alternative methods of receiving public testimony will also be provided. An RFP for a consultant to manage the Project Development phase of the Bottineau Transitway planning is expected to be issued by the Metropolitan Council shortly after the release of the DEIS. Attachments • Draft DEIS Public Meeting Outline dated March 4, 2014 (2 pages) Recommended Action Motion to receive and file Bottineau Transitway Update. Draft: March 4,2014 �ineauTr�nsitway ..�u��,,.; .� DRAFf FIMRON�EPIfAL IMPACf STA7DAET(f DRAFT Bottineau Corridor Transitway Draft Environmental Impact Statement (DEIS) DEIS Public Meeting Outline Meeting Format 1. Expect four(4)meeting events along corridor; each meeting to have a one hour open house followed by a public hearing. Consider varying by time of day. 2. Ideal for public hearing and open houses to be in separate but adjoining space. 3. Flexibility for people to circulate between hearing and open house spaces. 4. Slide presentation prior to the public hearing. 5. Establish time limits for individuals and organization representatives providing testimony. 6. Open house to include stations with exhibits for people to interact with staff. 7. Ground rules to be posted on entry. 8. Sign in table with any handouts, comment cards. 9. Comment recorders to record public testimony. 10. Request for translators will be made as part of ineeting notification. 11. A Hennepin County Commissioner will lead each public hearing. � �� 12. Other Elected officials,PAC Members, Metropolitan Council Members to be � present, seated at the front of the public hearing to receive public testimony. 13. Announce meeting start time, but not end time for flexibility. Staffing (to be determined based on Metropolitan Council consideration) 1. Staff to interact with attendees around open house stations/exhibits. � 2. Slide presentation support prior to the public hearing. � 3. ZAN Associates support, responsible for public meeting summary document which wi11 be available after the close of the comment period. 4. Staff to manage the speakers at the public hearing, coaching them on the rules and keeping them in order as they prepare to speak. 5. Floater in charge of all logistics (A/V, supplies, staff roles, etc.) 6. Time keeper to provide indication to both listening officials and speakers of 30 seconds remaining and when comment time has elapsed(investigate IPAD application). 1 Draft: March 4,2014 �ttineauTr�ns i�w�►y _�: � DRAFf ENYIROf�Y�MAL IMPACf STATENIEM Ground Rules (To be posted at meetings) 1. Share your thoughts openly, honestly and respectfully 2. Use your"indoor"voice 3. Only one speaker at a time 4. Please wait to be recognized before speaking 5. Take phone calls outside 6. Signs are permitted; remove handles for safety 7. Testimony time limits; 3 minutes per individual, 5 minutes for those representing a group. Rough Outline of Meetings Assume four meetings accomplished within an 8 day period. Assume the need for adjoining space will limit venues. Week one Tuesday early evening begin open house 4:30 PM, public hearing at 5:30 PM UROC (need to be complete by 8 PM) (Note: comissioner inquiry for Saturday AM meeting � at UROC) Week one Thursday later evening begin open house 6:00 PM,public hearing at 7:00 PM � Golden Valley City Hall �,°; :< Week two Tuesday later evening begin open house 6:00 PM, public hearing at 7:00 PM � �� Crystal Community Center ��; Week two Thursday early evening begin open house 4:30 PM,public hearing at 5:30 PM �� Brooklyn Park City Hall Meeting Materials/Assumed responsibilities Open House Exhibit Boards KH Sign in sheets HC *`' Speaker sign-up sheets HC Comment forms HC Ground rules exhibit, way finding exhibits HC Easels HC Water, cookies HC AV equipment HC Slide presentation KH (in collaboration with HC and MC) Elected officials guidance sheet for hearing HC Handout for meeting orientation KH (in collaboration with HC and MC) Copies of DEIS Executive Summary KH Guide to commenting on DEIS KH Meeting kit/name badges HC 2 L Z��l �'� Park and Recreation Department 763-512-2345 I 763-512-2344(fax) Executive Summary for Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 6. B. Quotes - Gearty Park Playground Equipment Prepared By Rick Birno, Director of Parks and Recreation Summary A Request for Proposal was advertised and mailed out and quotes were received for the purchase and installation of new equipment, which conforms to the ADA and Consumer Product Safety Commission Guidelines, at Gearty Park to replace the equipment which is 17 years old and in need of replacement. The following companies submitted proposals for the play structure at Gearty Park for a budget of$50,000: Minnesota/Wisconsin Playground Flagship Recreation St. Croix Recreation Company Webber Recreational Design Fireflies Play Environments Flanagan Sales Inc. Midwest Playscapes The Gearty Park neighborhood was invited to a public meeting to select one of the proposals and chose the Little Tikes play structure proposal in natural colors from Flanagan Sales Inc. The revised 2014-2018 Capital Improvement Program Park Section P-003 includes $50,000 for replacement of playground equipment at Gearty Park. Recommended Action Motion to authorize the purchase and installation of play structure equipment for Gearty Park from the neighborhood selected vendor, Flanagan Sales, Inc. for$50,000. L:L�Y iJ� �I s !1 Park and Recreation Department 763-512-2345/763-512-2344(fax) Executive Summary for Action Golden Valley City Council Meeting March 18, 2014 Agenda Item 6. C. Quotes- Glenview Park Playground Equipment Prepared By Rick Birno, Director of Parks and Recreation Summary A Request for Proposal was advertised and mailed out and quotes were received for the purchase and installation of new equipment, which conforms to the ADA and Consumer Product Safety Commission Guidelines, at Glenview Park to replace the equipment which is 22 years old and in need of replacement.The following companies submitted proposals for the play structure at Glenview Park for a budget of$50,000: Minnesota/Wisconsin Playground Flagship Recreation St. Croix Recreation Company Webber Recreational Design Fireflies Play Environments Flanagan Sales Inc. Midwest Playscapes The Glenview Park neighborhood was invited to a public meeting to select one of the proposals and chose the Burke play structure proposal in natural colors from St. Croix Recreation Company. The revised 2014-2018 Capital Improvement Program Park Section P-003 includes $50,000 for replacement of playground equipment at Glenview Park. Recommended Action Motion to authorize the purchase and installation of play structure equipment for Glenview Park from the neighborhood selected vendor, St. Croix Recreation Company for$50,000.