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03-20-14 Envision Connection Project Executive Board Agenda Packet AGENDA Envision Connection Project Executive Board Regular Meeting March 20, 2014 7:30 pm Golden Valley City Hall, 7800 Golden Valley Road Council Conference Room 1. Call to Order* 2. Approval of Agenda** 3. Approval of Regular Meeting Minutes— February 25, 2014 (5 minutes) 4. Work Plan and Budget • Budget management (10 minutes) 5. Projects and Council Updates (30 minutes) • Bridge Builders • March Quarterly Event Report (10 minutes) • Next Quarterly Event (5 minutes) • Global Golden Valley Event Report (10 minutes) • Great Ideas (5 minutes) 6. New Business (10 minutes) • Community Center Task Force Appointment 7. Upcoming Meetings • April 17, 2014 • May 15, 2014 • June 19, 2014 8. Adjourn *Meeting will not be held without a quorum. ** To add something to the agenda, mention it at the time the agenda is approved. MINUTES Envision Connection Project Executive Board February 25, 2014 7:30 pm City Hall Council Conference Room Directors Present: Helene Johnson (acting chair), Mike Berger, Philip Lund, Dean Penk, Wendy Rubinyi, Marshall Tanick, Mike Schleif Directors Absent: Lynn Gitelis, Sharon Glover, Jim Heidelberg, Cindy Inselmann, Blair Tremere Other: Cheryl Weiler(Staff Liaison) 1. Call to Order Acting Chair Johnson called the meeting to order at 7:51 pm with a quorum. 2. Approval of Agenda Schleif moved the approval of the agenda and Berger seconded. Motion carried unanimously. 3. Approval of January 16, 2014 Minutes Lund moved approval of the minutes, Rubinyi seconded, motion carried. 4. Work Plan and Budget Great Ideas Form Group reviewed the form and discussed a few changes. Johnson pointed out the form is set up for connecting people, not for approving ideas. Board members asked Weiler to add a PDF of the form to the Envision Connection Project page on the City website, with a goal of making it an interactive form with a "Submit" button. Weiler will start with the PDF online and work toward developing an interactive form. Weiler will then forward completed forms to Schleif for summarizing. Schleif suggested making Great Ideas an agenda item for future meetings, and Lund suggested keeping it to a limited time at each meeting. The group discussed how to manage ideas that are submitted. One suggestion was to bring the ideas to quarterly Bridge Builders meetings for networking. The Board agreed to add Great Ideas to future agendas under item 5, Projects and Council Updates. Lund moved, Berger seconded, motion carried. Berger moved approval of the Great Ideas form with changes, Rubinyi seconded, motion carried. Budqet Form Schleif moved approval, Berger seconded, motion carried. Lilac Committee Minutes Board reviewed Lilac Committee minutes. Census was to accept and file. 5. Projects and Council Updates Bridqe BuilderS Lund reported what he learned about Wirth Chalet during his preparation for the March 8 quarterly Bridge Builders event. Lund requested funds for refreshments for the meeting. Tanick moved to approve up to $100, Penk seconded, motion carried. Lund will purchase refreshments from Byerly's and Caribou and bring costs and receipts to the City for payment. Weiler asked the Board to consider dates for the next quarterly meeting. Tanick offered to look into getting meeting space af KARE 11 TV. VISI Award Weiler reported that Don Brown's contact phone number is listed as no longer in service. Consensus was to send him a letter by mail in case he moved and his mail has been forwarded. Weiler presented Sandy Werts' nomination of the Lilac Committee for a VISI award. Lund said it seemed awkward since committee member Dwight Townes has already been awarded a VISI. Rubinyi agreed that nominations should be spread around the community a bit more. Board agreed to wait on approving the nomination. 6. New Business Ice Cream Social Tanick reported that he, Heidelberg, and Gitelis met with City Parks and Recreation staff regarding ownership of the Ice Cream social and ability to make changes to the event. He reported that Parks and Recreation staff said the Ice Cream social is a City program and that he feels the City is not open to progressive ideas. After a discussion that ranged about ownership, budget, costs, and more, the Board agreed to consider the Ice Cream Social an Envision program that has been successfully launched in the community. Hall of Fame Tanick reported the Golden Valley Historical Society is interested in handling the Hall of Fame event in the future. Several Board members asked if the money budgeted for Hall of Fame would move with the event, and Weiler explained that money could not be given to an outside organization and would remain in Envision's budget for 2014. The Board agreed to consider the Hall of Fame project another Envision idea that has been successfully launched in the community. Miscellaneous Schleif brought up the marketing advisory committee he's working on with the mayor and said he met with the St Louis Park Convention and Visitor's Bureau (CVB). He said the mayor wants him to present the CVB idea to the City Council in a few months and asked for input from the Board. Lund reported he had attended a Golden Valley LIVE event earlier in the evening, where around 60 people were networking at a happy hour at Theresa's Mexican Restaurant. He said it was a lively, galvanizing group and said LIVE wants to link up with the community is a big way and is looking for funding from the Golden Valley Community Foundation. He asked what it would mean if LIVE could get an endorsement from Envision. Weiler said LIVE had already approached the City for help with advertising and promotion and received that standard explanation about why the City can't spend taxpayer dollars promoting private organizations. The Board discussed having LIVE come to future Bridge Builder events to nefinrork. Johnson reported Global Golden Valley connected with ECHO Minnesota, an organization dedicated to bridging communication for immigrants and refugees. March 15 Global Golden Valley event at the Golden Valley library: "Who Is Your Neighbor and Where Are They From?" 7. Upcoming Meetings 8. Adjournment Moved by Schleif and seconded by Tanick. Motion carried unanimously. The meeting adjourned at 9:07 pm. Helene Johnson, Acting Chair ATTEST: Cheryl Weiler, Staff Liaison COMMUNITY CENTER TASK FORCE Community Center Task Force framework for the needs assessment process • 2 members from the Open Space and Recreation Commission (selected by Commission) • 1 member from the Planning Commission (selected by Commission) • 1 member from the Environmental Commission (selected by Commission) • 1 member from the Envision Connection Project Board of Directors (selected by Board) • 1 member Teen Committee (selected by Committee) • 1 member from the Brookview Seniors Program (Staff facilitated) • 1 member from the Brookview Men's Golf Association (Staff facilitated) • 1 member from the Brookview Women's Golf Association (Staff facilitated) • 2 members from Golden Valley Youth Athletic Associations (Staff facilitated) • 2 staff representatives from Parks & Recreation Department • 1 staff representative from Planning Department • 2 staff representatives from Brookview Golf Department • 1 staff representative from Public Works Department • 1 staff representative from Communications Department Task Force commitment would be a total of six meetings, one meeting per—month beginning in May on Tuesday evenings from 5:30—7:30 p.m.