02-05-14 CC Agenda Packet (entire) AGENDA
Regular Meeting
of the
City Council
Golden Valley City Hall
7800 Golden Valley Road
Council Chamber
Wednesday, February 5, 2014
6:30 pm
The Council may consider item numbers 1, 2, 3, 5 and 6
prior to the public hearings scheduled at 7 pm
1. CALL TO ORDER PAGES
A. Roll Call
B. Pledge of Allegiance
2. ADDITIONS AND CORRECTIONS TO AGENDA
3. CONSENT AGENDA
Approval of Consent Agenda - All items listed under this heading are considered to be
routine by the City Council and will be enacted by one motion. There will be no
discussion of these items unless a Council Member or citizen so requests in which
event the item will be removed from the general order of business and considered in its
normal sequence on the agenda.
A. Approval of Minutes - Council/Staff Workshop - January 11, 2014 and City Council 3-13
Meeting - January 21, 2014
B. Approval of Check Register
C. Licenses: 14
1. Solicitor's License - Better Business Consultants 15-17
2. Solicitor's License - Clean Water Action 18-20
3. Gambling License Exemption and Waiver of Notice Requirement - Northwest 21-23
Suburban Optimist Club
4. Gambling License Exemption and Waiver of Notice Requirement - Good 24-26
Shepherd Church
D. Minutes of Boards and Commissions:
1. Board of Zoning Appeals - December 19, 2013 27-30
2. Envision Connection Project Executive Board - November 21, 2013 31-32
3. Human Rights Commission - December 17, 2013 33-35
4. Environmental Commission - November 25, 2013 36
5. Open Space and Recreation Commission - November 25, 2013 37-38
6. Joint Environmental and Open Space and Recreation Commission - 39
November 25, 2013
7. Joint Water Commission - December 4, 2013 40-42
8. Bassett Creek Watershed Management Commission - December 19, 2013 43-46
E. Bids and Quotes:
1. Asphalt Paver - Quotes 47-48
2. F550 Truck Equipment - Quotes 49-50
F. Letters and/or Petitions
1. Letter from Helen and Jon Liss Regarding Conditional Use Permit for 51-54
345 Pennsylvania Avenue South
G. Authorization to Sign Master Agreement for 2014 Pavement Management Program 55-71
Sanitary Sewer Repair Program
3. CONSENT AGENDA - CONTINUED
H. Call for Public Hearing - Drainage and Utility Easement Vacations - Woodlawn Park 72-76
and Eldridge 3rd Addition PUD 109 Plats (4824 Triton Drive) - 3/4/14 14-9
I. Council Assignments 77-78
J. Approval of Additional Meetings for Council Reimbursement 79
K. Authorization to Sign Agreement with Hennepin County for Purchase of Wildwood 80-88
Park Play Structure
L. Designating Hennepin County as Agent Responsible for Holding Public Hearing - 89-92
Multifamily Housing Developments and Issuance of Revenue Notes - City of New
Hope for Homeward Bound, Inc. 14-10
4. PUBLIC HEARINGS 7 PM
A. Public Hearing - Preliminary Design Plan Approval - PUD 95 - Amendment#2 - 93-135
9191 and 9393 Wayzata Boulevard - Twin Cities Automotive d/b/a Golden Valley
TCA P, LLC, Applicant
B. Public Hearing - Preliminary Design Plan Approval - PUD #114 - 701 Lilac Drive 136-180
North - Tennant Company, Applicant
C. Public Hearing - Ordinance #516 - Approval of Conditional Use Permit 136 - 181-219
345 Pennsylvania Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant
5. OLD BUSINESS
6. NEW BUSINESS
A. Purchase of Lions Park Playground Equipment 220
B. Announcements of Meetings
C. Mayor and Council Communications
7. ADJOURNMENT
2014 City Council Goal Setting Workshop
Brookview Grill
January 11, 2014
Council Members Present: Mayor Shep Harris and Council Members Joanie Clausen, Larry
Fonnest, Steve Schmidgall, and Andy Snope.
Staff Present: City Manager Tom Burt, Park and Recreation Director Rick Birno, Police
Chief Stacy Carlson, Public Works Director Jeannine Clancy, Community Development
Director Mark Grimes, Assistant City Manager Chantell Knauss, Fire Chief Mark Kuhnly,
Finance Director Sue Virnig and Communications Manager Cheryl Weiler.
The meeting was convened at 8:35 am.
Discussion of Individual Council Members' vision: Mayor Harris asked for words that
described Council's role: and philosophy: committed, respectFul, receptive, progressive
development, excellent city services, collaborative government, citizen engagement,
representative, knowledgeable, trust, customer service opportunity, vitality, takes input,
communication with residents, consensus, sound judgment and decision making, visionary,
and for the greater good.
Understanding Mayor/Council and City Manager Roles: City Manager Burt explained the
Plan B form of government. The City Manager works for Council and the employees of
Golden Valley work for him. Council sets policy and staff implements the policy.
Council Cohesion and Communication: Council would share letters to the editor or guest
columns prior to the piece being published. Staff will work together to get press releases
and educational pieces to the public. Social Media would help get the word out.
Outreach Options: Future Neighborhood Meetings or Listening Sessions will have an
agenda. Meetings will begin with an explanation that no opinion or action could take place
and all meetings will be posted. The location would have to be open to the public and
accessible by all. The Sessions will be quarterly on established dates for ease of publicity
and not during the fourth week of the month.
Council Liaison Roles: Council appointments will be made and Council's role will now be to
serve as the primary contact on the Council for the Commission, Board or Committee.
Attendance is not required, with the exception of certain ones which will be noted.
Calendar of Council Events: Council has many events/activities throughout the year such
as commission interviews, State of the City address, budget meetings, Golden Valley Days,
MN Night to Unite, neighborhood meetings, Mighty Tidy, and Open Houses for Police and
Fire.
The list of priorities submitted by Council was reviewed and each item was categorized into
one of three categories. Council then designated three items in each category that are top
priorities.
Council Priorities/Action Items # Dots
Market, Rebrand Cit
Garba e - Sin le Hauler • •
Garba e - Collection one da /week
Senior Citizen Task Force
Garba e - Misc. Issues •
Destination Golden Valle Task Force • • • •
Low Interest Home Im rovement Loan Pro ram •
Foreclosure Prevention - Banks • • •
Bud et Adviso Committee • • • •
Arts Commission
Council/Mana er Worksessions # Dots
Golden Valle Business Council
Boards/Commissions/Council Relationshi s •
Ex lanation of Golden Valle Fund, Foundation, PRISM
Nei hborhoods Or anizin /Nei hborhood Names •
Explanation of Planning Processes (Comp Plan, PUDs, Subd., • • • •
McMansions
Explanation of Bid Process •
Instant Police Incident Re orts �
Joint Council/School Boards Meetin
National Lea ue of Cities Attendance Bud et • •
After School Pro rams
Efficient Delive of Cit Services/Partnershi s • •
Buildin Permittin Process • • •
Review Inflow/Infiltration •
Boards/Commissions Review # Dots
Qualit Develo ment Buildin Materials • • •
Su ort Bassett Creek Reclamation
Stud Greenwa s, Hike/Bike Paths • •
Connect Hike/Bike Luce Line with Cedar Lake via Highway 55 & West • • • •
End
Human Rights Commission - Empower Underrepresented •
Communities to be
More Involved
Human Ri hts Commission - Bull in Follow-u Pro rams
Creation of Do Park •
Health Communities Initiatives • •
Annual "State of the Environment" Re ort • •
The priorities with the most top priority designations will be brought forth for further
discussion at the next Council Goal Setting session.
Future Council /Manager Topics
Teen Council
Emergency Management Plan - Table Top Exercise
Snowplowing Policy
Code of Ethics for Council
Review City Ordinances Regarding Development (Subdivisions, Planned Use
Developments PUDs, Statutes)
Golden Valley Business Council
Schuller's
Douglas Drive Update (Financing Tools, Redevelopment)
Garbage Hauling
Train Noise - Quiet Zones
Golden Valley Foundation/GV Community Fund/ PRISM
Neighborhood Organizations
Comprehensive Plan
Bidding Process
Fire Department (structure, locations)
Police Incident Reports
Innovations/Efficiencies with City Services
Building Permitting Process
Elections - Move to Even Year
The second Goal Setting session will review City Finances and be held in April.
The meeting was adjourned at 1:07 pm.
Respectfully Submitted,
Tom Burt
City Manager
Regular Meeting
of the
City Council
January 21, 2014
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Golden Valley, Hennepin County, Minnesota was held at 7800 Golden Valley Road in said
City on January 21, 2014 at 6:30 pm.
The following members were present: Clausen, Fonnest, Harris, Schmidgall and Snope.
Also present were: Thomas Burt, City Manager; Jeannine Clancy, Director of Public Works;
Allen Barnard, City Attorney; and Judy Nally, Administrative Assistant.
Pledge of Alleqiance
The Pledge of Allegiance was recited.
Fire Department Retirement Recoqnition: Firefiqhters Garv Gustner, LouAnn
Forseth, Steve Staack, Bernie Vrona and John Crellv
Mark Kuhnly, Fire Chief, introduced the agenda item.
Captain Rosenblum introduced retired Firefighter LouAnn Forseth and presented her with a
Certificate of Retirement.
Captain Rosenblum also recognized Firefighter Gary Gustner who was unable to attend.
Captain Murphy introduced retired Firefighter Steve Stack and presented him with a
Certificate of Retirement.
Captain Murphy introduced retired Firefighter Bernie Verona and presented him with a
Certificate of Retirement.
Mark Kuhnly, Fire Chief introduced retired Firefighter John Crelly presented him with a
Certificate of Retirement. Kuhnly also announced that John Crelly was hired as the City's
Deputy Fire Chief.
The Council thanked Gary Gustner, LouAnn Forseth, Steve Staack, Bernie Vrona and
John Crelly for their years of dedicated service to the community.
Oath of Office: Firefiqhters Dominique Guzman, Jeffrev Piper and Alex Volinkatv
Mark Kuhnly, Chief of Fire and Inspections Services, introduced the newest Firefighters
Dominique Guzman, Jeffrey Piper and Alex Volinkaty.
Mayor Harris gave the oath of office to Firefighters Dominique Guzman, Jeffrey Piper and
Alex Volinkaty.
The Council congratulated Firefighters Guzman, Piper and Volinkaty.
Regular Meeting of the City Council
January 21, 2014
Page 2
Approval of Aqenda
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the agenda of January 21, 2014 as submitted.
Approval of Consent Aqenda
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the consent agenda of January 21, 2014 as amended: removal of Designation of Approval
of Minutes - City Council Meeting - December 3 and 17, 2013 and January 7, 2014; Self-
Contained Breathing Apparatus, Mounting Brackets and Face Piece Bags - Quotes;
Bottineau Transitway Update; The Tiburon Apartments - PUD #111 - Tiburon 55, LLC,
Applicant -Ordinance #515 - Rescinding Ordinance #491, Approval of Final Plan of
Development -Rescinding Resolution 13-21 - Approval of Plat - Tiburon Fifty Five PUD
#111; and Authorizing Joint Water Commission to Construct an Emergency Water Supply.
Approval of Minutes - Citv Council Meetinq - December 3 and 17, 2013 and
Januarv 7, 2014
Mayor Harris and Council Member Snope requested changes to the December 3, 2013
and January 7, 2014 minutes.
MOVED by Clausen, seconded by Fonnest and motion carried unanimously to approve the
City Council Meeting minutes of December 3, 2013 and January 7, 2014 as amended and
December 17, 2013 as submitted.
*Approval of Check Reqister
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the City and Housing and Redevelopment Authority check register as submitted.
*Solicitor's License - The Window Store Home Improvements Inc.
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the solicitor's license for The Window Store Home Improvements.
*Gamblinq License Exemption and Waiver of Notice Requirement - School of
Enqineerinq and Arts - Parent Teacher Association
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to receive
and file the gambling license exemption and approve the waiver of notice requirement for
the School of Engineering and Arts - Parent Teacher Association.
Regular Meeting of the City Council
January 21, 2014
Page 3
*3.2 Liquor License - Davanni's, Inc. d/b/a Davanni's Pizza & Hot Hoaqies
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the issuance of a 3.2 Liquor License to Davanni's, Inc. d/b/a Davanni's Pizza & Hot
Hoagies, 663 Winnetka Avenue North.
*Minutes of Boards and Commissions
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to receive
and file the minutes as follows:
Planning Commission - November 18, 2013
Human Services Fund - November 11, 2013
Joint Water Commission - November 6, 2013
Bassett Creek Watershed Management Commission - November 20, 2013
Self-Contained Breathinq Apparatus, Mountinq Brackets and Face Piece Baqs -
Quotes
Council Member Schmidgall had questions regarding the number of units are being
replaced.
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
the purchase of self-contained breathing apparatus, mounting brackets and face piece
bags through the Houston-Galveston Area Council Contract EE, from Municipal
Emergency Services, Inc. for $256,857.
Bottineau Transitwav Update
Council Member Snope requested staff present a verbal update of events. Jason
Zimmerman, City Planner, presented the report and answered questions from the Council.
Thomas Burt answered questions from the Council.
MOVED by Snope, seconded by Clausen and motion carried unanimously to receive and
file the report.
Regular Meeting of the City Council
January 21, 2014
Page 4
*Approval of Full Extension for Filinq of Plat and Submittinq Final PUD Plan
Application - PUD #107 - The Towers at West End - Southwest Quadrant of I-394 and
Hiqhwav 100 - Duke Realtv, Applicant
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve
full extension for filing of final plat and submitting Final PUD Plan Application for The
Towers at West End PUD No. 107 to June 1, 2014 because City staff has determined that
Duke has demonstrated it is making good faith efforts to work with MCES to locate a lift
station for I-GV-461 on The Towers at West End property. The approval is subject to the
following conditions:
1. Duke shall submit cash deposits as requested by the City to cover legal and
engineering costs incurred by the City for consideration of the Preliminary Plan.
2. Duke will be financially responsible for road construction under TH 100 and intersection
improvements on the east side of TH 100 and traffic calming along the frontage road
east of TH 100, to occur at the time building permits are applied for by Duke.
3. Duke shall cooperate with Metropolitan Council Environmental Services (MCES) in the
construction of the 1-GV-461 Reliever project. The Reliever project is required to be
constructed by MCES to increase sanitary sewer capacity to serve Duke's West End
development and other future development in certain parts of Golden Valley and St.
Louis Park. MCES and Duke to reach a conclusion on the permanent location of the lift
station, the force main alignment, and all other appurtenances needed for the
construction of the 1-GV-461 force main within the vicinity of the Duke property. All
temporary and permanent easements shall be identified, and a�l land shall be
transferred in connection with the project. If the City or MCES determines that there has
not been adequate cooperation from Duke, the City retains the right to place additional
conditions on future extensions to the Preliminary PUD Plan or the Final PUD Plan.
The Tiburon Apartments - PUD #111 - Tiburon 55, LLC Applicant -Ordinance #515
Rescindina Ordinance #491, Approval of Final Plan of Development -Rescindinq
Resolution 13-21 -Approval of Plat - Tiburon Fiftv Five PUD #111
The following ordinance was MOVED by Schmidgall, seconded by Clausen:
ORDINANCE NO. 515, 2ND SERIES
AN ORDINANCE RESCINDING ORDINANCE NO. 491, 2ND SERIES
Rescinding Approval of Final Plan of Development
The Tiburon Apartments, P.U.D. No. 111
Tiburon 55, LLC, Applicant
Council Member Schmidgall stated he was disappointed the project was not proceeding as
it offered additional housing for new residents. Thomas Burt stated that staff has been
meeting with developers who are interested in providing housing for the site and will update
the Council at a future meeting.
Regular Meeting of the City Council
January 21, 2014
Page 5
The Tiburon Apartments - PUD #111 - Tiburon 55, LLC, Applicant -Ordinance #515 -
Rescindinq Ordinance #491, Approval of Final Plan of Development -Rescindinq
Resolution 13-21 -Approval of Plat - Tiburon Fiftv Five PUD #111 - Continued
MOVED by Schmidgall, seconded by Clausen and motion carried unanimously to adopt
Ordinance #515, 2nd Series. Upon a roll call vote, the vote was as follows:
CLAUSEN - YES FONNEST - YES HARRIS SCHMIDGALL - YES SNOPE - YES
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 14-4
RESOLUTION RESCINDING RESOLUTION 13-21
APPROVING PLAT - TIBURON FIFTY FIVE P.U.D NO. 111
The motion for the adoption of the foregoing resolution was seconded by Member Clausen
and upon a vote being taken thereon, the following voted in favor thereof: Clausen,
Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
*Financinq of Capital Equipment; Establishinq Compliance with Reimbursement
Bond Requlations under the Internal Revenue Code
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 14-5
RESOLUTION RELATING TO THE FINANCING OF CAPITAL EQUIPMENT;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS
UNDER THE INTERNAL REVENUE CODE
The motion for the adoption of the foregoing resolution was seconded by Member Snope
and upon a vote being taken thereon, the following voted in favor thereof: Clausen,
Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Regular Meeting of the City Council
January 21, 2014
Page 6
*Financina of Joint Water Commission 2014 Propram• Establishinq Compliance with
Reimbursement Bond Requlations under the Internal Revenue Code
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 14-6
RESOLUTION RELATING TO THE FINANCING OF THE JOINT WATER COMMISSION
2014 PROGRAM; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
The motion for the adoption of the foregoing resolution was seconded by Member Snope
and upon a vote being taken thereon, the following voted in favor thereof: Clausen,
Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Authorizina Joint Water Commission to Construct an Emerqencv Water Supplv
Council Member Fonnest highlighted the item to inform the public of the project.
Member Fonnest introduced the following resolution and moved its adoption:
RESOLUTION 14-7
RESOLUTION ORDERING CONSTRUCTION OF EMERGENCY WATER SUPPLY
The motion for the adoption of the foregoing resolution was seconded by Member Clausen
and upon a vote being taken thereon, the following voted in favor thereof: Clausen,
Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Approval of 2014 Pav Equitv Implementation Report
Council Member Snope request staff review the report. Chantell Knauss, Assistant City
Manager and answered questions from the Council.
MOVED by Snope, seconded by Fonnest and motion carried unanimously to approve and
authorize the Mayor to sign the Pay Equity Implementation Report.
Regular Meeting of the City Councii
January 21, 2014
Page 7
*Authorization for Submittal to Metropolitan Council for Transportation Alternatives
Proqram (TAP) Fundinq for Bicvcle/Pedestrian Improvements; Douqlas Drive
Reconstruction Proiect (TH 55 to Medicine Lake Road)
Member Schmidgall introduced the following resolution and moved its adoption:
RESOLUTION 14-8
RESOLUTION AUTHORIZING A METROPOLITAN COUNCIL
TRANSPORTATION ALTERNATIVES PROGRAM SUBMITTAL
FOR BICYCLE/PEDESTRIAN IMPROVEMENTS WITHIN THE
DOUGLAS DRIVE (CSAH 102) RECONSTRUCTION PROJECT
The motion for the adoption of the foregoing resolution was seconded by Member Snope
and upon a vote being taken thereon, the following voted in favor thereof: Clausen,
Fonnest, Harris, Schmidgall and Snope; and the following voted against the same: none,
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
*Authorization for Letter of Support for Leaque of Women Voters Application to Host
Communitv for "Toward a More Perfect Union: Talkinq About the Constitution"
Proqrams
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to approve a
letter of support for the Golden Valley League of Women Voters' application to the
Minnesota Humanities Center to be a host community for the "Toward a More Perfect
Union: Talking About the Constitution" programs.
*Approval of Social Media Policy
MOVED by Schmidgall, seconded by Snope and motion carried unanimously to adopt the
Social Media Policy.
Announcements of Meetinqs
The City Council will conduct an Executive Session immediately following the Council
Meeting to discuss ongoing legal issue regarding Dargi lawsuit and 3.9.4. lawsuit with legal
counsel.
Precinct Caucuses will be held on February 4, 2014.
The next City Council meeting will be held on Wednesday, February 3, 2014 at 6:30 pm.
Some Council Members may attend the Seven Dreams Education Foundation Bird Bash
on February 8, 2014 at 6:30 pm at the Plymouth Creek Center.
Regular Meeting of the City Council
January 21, 2014
Page 8
Announcements of Meetinqs
The Lions Park Play Structure Neighborhood Meeting will be held on January 28, 2014 at
6:30 pm at the Brookview Community Center.
A Sacred Harp Singing Convention will be held on February 8, 2014.
Robbinsdale School District has various dates to make bowls for the Empty Bowls event
scheduled for March 11, 2014 from 4 to 7 pm at the Sandburg Learning Center.
The Sacred Harp singing will be held at the Golden Valley Historical Society on March 13,
2014 at 7 pm.
The State of the City address will be held on March 28, 2014 at 7:30 am.
Mavor and Council Communications
A West Metro SWAT Team Training Exercise will be held on January 22, 2014 from 6 to
10:30 pm at the Brookview Golf Course.
Thomas Burt and Allen Barnard reviewed the Conditional Use Permit application process
and quasi-judicial proceedings. Staff was requested to add informational language in legal
notices which defines the request submitted.
Mayor Harris and Thomas Burt updated the Council on the meeting held on January 17,
2014 with State Legislators regarding legislative priorities.
The Council thanked the Human Rights Commission for holding the Martin Luther King Jr.
event on January 20, 2014.
Mayor Harris thanked the Public Works and Police Department for their efforts for snow
removal, watermain breaks and railroad noise issues.
Adiournment
MOVED by Clausen, seconded by Schmidgall and motion carried unanimously to adjourn
the meeting at 7:56 pm.
Shepard M. Harris, Mayor
ATTEST:
Judy Nally, Administrative Assistant
�:it�y o�f ;
1 �
�� Financ� U��artm�nt
763-593-8013/763-593-8909(fax)
Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. B. Approval of City Check Register
Prepared By
Sue Virnig, Finance Director
Summary
Approval of the check register for various vendor claims against the City of Golden Valley.
Attachments
• Document sent via email
Recommended Action
Motion to authorize the payment of the bills as submitted.
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City A+dminisfirati�n/Council
763-593-3991 /763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. C. 1. Solicitor's License - Better Business Consultants
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to do
so.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Better Business Consultants.
Application and fee must be submitted to the City Manager's Office the Wednesday prior to
the City Council Meeting. Council Meetings are normally held the first and third Tuesday of
each_month.
.. n. �jia.'TdhNSfi� . .
I PEDDLER/SOLICITOI�LICENSE APPLICATION
TO: Golden Valle Ci " Council Fee Paid: $
. _ ._ .
7800 Golden�Valley Road Number of Persons: ' -
Golden Valley, MN 55427 Type of License: Peddler Solicitor
_ ,, . . ,. _... . � .._...�
{circle onej �
Enclose the sum of$ 'J�� for_j� (number) peddlers/solicitors as required by
City Code of the City of Golden Valley and have complied with all the requirements of said
Code necessary for obtaining this license.
Se-I--I-�- �c�s�ne� Ccan��l fw►fs
(Business or Individual Name or Organization to be Licensed)
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MN Business ID Federal Business ID (FEIN)
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Define Business
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(Corporation, Proprietorship, Partnershi , Non-Profit, State of Incorporation or Individual)
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(Address)
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(Telephone Number, including Area Code)
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NOW, THEREFORE, ��'►I� �(. t'f'�� � hereby makes application for
(Applicant Name)
period of_a�through 1 /31/�, subject to the conditions and provisions of said
City Cod (�
(Signature f App icant/Principal Officer)
Description of goods or services for sale (include prices)or indicate if soliciting donations.
If more space is needed, attach additional sheets (be specific):
�l U ' �0(� � �- � � � �
�i`��� -}-C,P Ilr�jc'Y� SQS�IG`e,
NOTE: If the products for sale are changed or modified, you must give the City complete
information regarding such change or modification.
List the names and addresses of EACH person who will be peddiing or soliciting on behalf
of said organization in the City, or, in the altemative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
: .
: „r;� .. names,.and,addresses of II ersons engaged in peddlin or:solicifing,in the City: ,�_�..., ,;.�.
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(If more space is needed, attach additional sheets)
STATE OF ����r1�-)
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COUNTY OF �II.rN�PA�)
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I, � �.�- of, DG� ��i(1��� L.eY�Sll�'�
(O icer/ndividual) (Name of Organization)
being first duly sworn, depose and say that all the for�going information is true to his/her
- own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
�
Signature of Applicant/P n ip fficer)
Subscribed and sworn to before me this
�,�>�� day of `YU�tCG , 20 � �
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J (Signature)
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City Adminis�ration/Cauncil
763-593-3991 /763-593-8109(fax�
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. C. 2. Solicitor's License - Clean Water Action
Prepared By
Judy Nally, Administrative Assistant
Summary
As per City Code, any individual or group intending to go door-to-door within the City selling
products, taking orders or soliciting for business or donations must be licensed by the City to do
so.
Attachments
• Peddler/Solicitor License Application (2 pages)
Recommended Action
Motion to approve the solicitor's license for Clean Water Action.
Application and fee must be submitted to the City Manager's Uffice the Wednesday priarto
tMe City Council Meeting. Council Meefings are normally held the first and third Tuesday of
each morrth.
PEDDLERlSOLICITOR LICENSE APPLICATIDN
TO: Golden Valley City Cauncil � Fe� Paid: $ � �0
7800 Golden Valley Road Number of Persor�: 5
Golden Valley, MN 55427 Typ� af License: Peddler Solicitor
{circle one
Enclose the sum af$ '��for I S (number} peddlers/solicitars as required by
City Cade of the City of Golden Valley and have compiied with ali the requiremer�ts of said
Cade necessary for abtaining this license.
' �a:� �i�b�►
{Business or Individual Name orOrganizationto be Licensed)
� i � �
MN Business ID Federal Business ID (FEIN
Define Busines's n n (�
�invi rowwntn i�Jl NOY�. "rf0 t'1 �
(Corporataon, Propnetnrsl�p, Partnership, hlan-Profit, State of Incorporation ar Individual}
� tttnn�e�A�n �vC
(Address} �
�i►n p �� �
Gity, State nd Zp Cade)
- _ Col� - �� � — lS'OS
�Telephone Number, including Area Code) �
N�W, THEREFORE, �ltar`W4�'f� t}r�i pd1 hereby makes application for
{Applicant Name}
period af��I�j through 12�'31/ 1�, subject to the conditions and provisions of said
City Code.
{Signature afApplicarrt/Principal Officer)
Description of goods or services far sale (include prices} or indicate if saliciting donafibns.
If more space is needed, attach additional sheets (be specific�:
. ,
� ✓ '
�Z � � K
•
NOTE: �the products for sale are changed ar modified, ynu must give the City camplete
information regarding such change or modification.
List the names and addresses of EACH person who will be peddling or soliciting on behaif
of said organization in the City, or, in the alternative, the name, address and telephone
number or numbers where a responsible person of said organization will maintain a list of
names and addresses of all persons engaged in peddling or soliciting in the City:
A/�Q ��� �G �•!�� l A .r.��, ff r
.
�—I t2 �3 2p --o c..��3
(If more space is needed, attach additionai sheets)
STATE OF I'�`"�� )
) ss.
COUNTY OF�����+r' )
�, � �� '" �� «l� of CI,��, 1���.-��— .���n �
(Officer/In ividual) (Name of Organization)
being first duly sworn, depose and say that all the foregoing information is true to his/her
own knowledge except as to matters therein stated on information and belief, and as to
such matters, he/she believes them to be true.
ture App i nt/Principal Officer)
Subscribed and sworn to before me this
�'�'�-
day of G� _, 20 j �
Q .
��..
(Signature) �°�='��'� T��
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�" Cit Administration/Council
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763-593-3991 /763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. C. 3. Gambling License Exemption and Waiver of Notice Requirement- Northwest Suburban
Optimist Club
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Northwest Suburban Optimist Club.
I�ZINNESOTA LAWFUL GAMBLING 1/13 Page 1 of 2
LG220 Appiication for Exempt Permit
An exempt permit may be issued to a nonprofit organization that: Apii�ICa�IQil fee (non refandable}
-conducts lawful gambling on five or fewer days,and
- awards less than $50,000 in prizes during a calendar year. If appficatian is postmarked ar received 30 days or
If total prize value for the year wil!6e$1,500 or less,contact the ticensing �ere before the event$5A; atherwise$100.
specialist assigned to your county.
ClRGAi�13�ATTt)N �NfOttMI��IC�lfit
Organization name Previous gambling permit number
NORTHWEST SUBURBAN OPTIMtST CLUB X-0423Q
Minnesota tax ID number, if any Federaf empioyer ID number(FEIN}, if any
41-6037553
Type of nonprofit organization. Check one.
Fratemal Reiigious Veterans X t?ther nonprofit organization
Mailing address City State Zip cade County
7001 Golden Valley Rd Golder� Va(fey MN 55427 Hennepin
Name of chief executive officer tCEO] Daytime phone number E-mail address
R.J.Joseph 612-382-7425 RJ.Joseph@comcast.net
,
1�IONPRE��IT �'l4'�'US
Attach a copy of ONE of the fotiowing for prc�f of nortpaofit status.
X Nonprofit Articfes of Incorparation OR a cnrrent Certifieate of Good StandEng.
Don't have a copy? Tfiis certificate must be obtained each year from:
Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103
Phone: 651-296-2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? Ta obtaon a capy af your federa{ �ncame tax exempt fetter, have an arganization officer contact
the IRS at 877-829-550Q.
IRS-Affiliate of national,statewide,or international parent nonprofit organization [charter]
If your organization falis under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(t)organization with a group ruling, and
b. the charter or letter from your parent organizatPon recognizing your organizafion as a subordinate.
_ _ ..
--
-
GANM8I�NG:PRENIIS�� �Nf�'#ft��Tl€)N ' ` ;
Name of premises where the gambling event will be conducted. For raffies, list the site where the drawing will take place.
Golden Valley Golf&Country Club
Address [do not use PO box] City or township Zip code County
7001 Golden Vailey Rd Golden Valley g5427 Hennepin
Date[s] of activity. For rafFles, indicate the date of the drawing.
May 14, 2014
Check each type of gambling activity that your organization will conduct.
Bingo* X Raffie Paddiewheeis* PuH-tabs* Tipboards*
*Gambling equipment for bingo paper, paddlewheets, puil-tabs, and tipboards must be obtained from a distributor
licensed by the Minnesota Gambf'rng Control Baard. EXCEPTION: Binga hard cards and bingo r►umber selectian devices
may be borrowed from another es�-ganization authorized ta conduct binga.
To find a licensed distributor, go to www,gcb.state,mn.us and ciick on Distributors
under the WHO'S WHO?LIST OF l.ICENSEES, or call 651-539-1900.
LG220 Application for Exempt Permit 1/13 Page 2 of 2
L�C�1L U�VIT t)F G01l:ERN�IfN'F A�CiCN4iNL�DaGN1�Aft `
CITY ARPROYAL CQUNTY APPROVAL
for a gambling premises for a gambfing premises
located within city li�its located in a towr�shi�r
The application is acknowledged with no waiting period. The appiication is acknowledged with na waiting period.
_The application is acknowledged with a 30 day waiting The application is acknowiedged with a 30 day waiting
period, and ailows the Baard to issue a permit after 30 days period, and allows the Board to issue a permit after 30
[60 days for a 1st class city3- days.
_The applitation is denied. The application is denied.
Print city name _l�Off� al�'� Print cour�ty reame
Signature of city personnel Signature of county personnet
Title Date � � � Tit1e Date
TQWNSHIP.If cequired by the county.
On behalf of the tawnship,I acknowledge that the organization
is apptying foi exempted gambiing activity within the township
limits.
���y �d ' � ���:� ��`��� ;;�> [A townshi has no sta#uto authorit to a
f3��;_, ,� ��� p rY y pprove or deny
� . � an application, per Minnesota Statutes 349.166.]
x ,z� k:W -;,�F„ x.-
Print Eawnship name
Signature of township a�cer
Title Date
C#iTE� EXf�iJTIVE QFFIC`ER'S S��NATURE `
The information provided in this appkication is mplete and acc�rate to the best af my knowledge.I acknowledge that the financial
report will be completed and returned t oard within 30 da event date.
Chief executive officer's sigrtature Date �'d��
Print name R. J. Joseph
RE'QU�REMEI�ITS
_
_ :
Complete a separste applicatian for: Financial report and recordkeeping required
• all gambling conducted on two ar more caresecutEve days, or A financia{report form and instructions will be sent with your
• all gambling wnducted an one day. Permit,Q�use the orttine fill-in farm avaitabfe at
Only one application is required if one or more raffle drawings �"""`'W9cb.state.mrt.us.
are conducted on the same day Within 30 days of the event date,complete and return
Send application with: the financial report form to the Gambling Control Board.
_a copy of your proof of nonprofit status, and ����a�s.�
_application fee (non refundable). Make check payable to Calt the Licensing Seetion of the Gambling Control Board
"State of Minnesata." at 651-539-1900.
To• Gambling Control Board 7�his form wifl 6e made available in alte►na4ive farmat(i.e.large print,Braille)
1711 West County Road B,Suite 300 South uponrequest.
Roseville, MN 55113
Data privacy notice: The infortnation requested on this AH other information provided will be pri- General; Commissioners of Administration,
form (and any attachments)witl be used by the Gambiiny vate Aata about your arganization unti!the Minnesota Management&Budget,and
Control Board(Board)to determine your argan¢ation's Board iswes the pertttit. When the Board Reve�ue;Legisiative Auditor,national and
qualifications to be involved in lawfui gambling activiEies in issues tt�e permiE,afi information pravidec! international gambling regulatory agencies;
Minnesota. Your organization has the right to refuse to will 6eccxne public. If the Board dces not aRyorre pursuant to court order,other indi-
supply the information; however,ff your organizatian issue a permit,a!k ireforrnatian provided viduats and agencies specif�cally authorized
refuses to supply this information,the Board may not be rernains privaie,with the exception of you� by state or federai law to have a�ess to
able to determine your organizatan's qualiflcations and, organization's name and address which will the information;individuais and agencies
as a consequenee,may refuse to issue a permit. If your �emain public. Private data about your for which law or legal order authorizes a
organization supplies the information r�uested,the Soard organization are available ta: Board mem- new use or shai9ng of information after this
will be able to process Yhe application. Your organization's bers,Board staff whose work requires twtice was given;and anyone with your
name and address will be public information when received access to the information; Minnesota`s written consertt.
by the Board. Department of Public Safety;Attorney
Cl��1 C��
�ity Administration/Councii
763-593-3991 /763-593-8109(fax)
��� �����:
s. ; . . :. ...r� � �� ��������. � . �,��
Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. C. 4. Gambling License Exemption and Waiver of Notice Requirement - Good Shepherd Church
Prepared By
Judy Nally, Administrative Assistant
Summary
As per State Statute organizations that conduct gambling within the City limits have to submit an
application for a lawful gambling permit to the State after the permit has been approved or
denied by the City. Depending upon the timing of the permit the applicants may request the City
to waive the 30-day waiting period.
Attachments
• Application for Exempt Permit (2 pages)
Recommended Action
Motion to receive and file the gambling license exemption and approve the waiver of notice
requirement for Good Shepherd Church.
MINNE30TA LAWFUL GAMBLING 1/13 Page! of 2
L�22� 14pplica#ion for Exempt Permit
An exempt permit may be issued to a nonprofit organization that: /�pp�1C�lOtt f� (non refundable)
-conducts lawful gambling on five or fewer days, and
-awarcis less than $50,000 in piizes during a calendar year. I�applicat�on is postmarked or received 30 days or
If total prize value for the year will be$1,500 or less,contact the licensing more before the event$50; otherwise$100.
specialist assigned to your county.
O:RGANI2ATION INFORMATION
Organization name Previous gambling permit number
S � ��iu�G� a� DD�I
Minnesota tax ID number, f#any Federai employer ID number{FQN), i#any
/ U 03 1
Type of nonprofk orpan aatan. Check one.
Fratemal � Religious Vetera�s Other nanprof t organization
Maiting address State Zip code. . Coun
e�s i�ve, S. �lc(e Uc�l� � M1� 55���, 1�Pnne �n
Na of chief utive officer CE Da time phone umber E-ma I addr.ess
� �� ,� . C�urn h�11 �1�3�5� ��-cyC1��,��SI� �e�la�e�'�m �11�
NONPROFiT STATUS C�c�(S/,�pi�e�cic�uo�c�
Attad�a copy of ONE af the fobw��for proof of nonprof�statua
Nonprof�Articfes of Incorporatian OR a cur�ent Cert�icate of Good Stand�g.
Don't have a copy? This certificate must be obtained each yearfrom:
Secretary of State, Business Services Div., 60 Empire D�ive, Suite 100, St. Paul, MN 55103
Pho�e: 651-296-2803
`' IRS incon�tex exemption [5di(c)j fetEer�your orpanasticrn's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer cantact
the IRS at 877-829-5500.
IRS-Affifate of national,statewide,or�ternatanat parent nonprof�or�anaation [charter]
I€your organization falis under a parent organization, attach capies of bath of the following:
a. IRS ietter showing your parent organization is a no�profiF 501{c) organization with a group ruling,and
b. the charter or letter from your parent organization recognizing you�arganization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of p fses where the gamblin event will be conducted. For raffles,list the site where the drawing wiil take place.
�a� She r��
Address[do not use PO boxJ Q y,or township Zip code County
l y 5 c�e�se i�v�.S. Gv� r� �a 1 i � 5�'�� (��n ne i n.
Date[s] oE activity. For raffles,indicate the date of the drawing.
r� / I'�
Cfiedc each type of gambling activi that your organization will conduct.
Bingo* �Raffle Paddlewheels* Pulf-tabs* Tipboards*
*Ga�in�equ�ment for bingo paper, pad�ewheels, pul!-tabs, and tipboards must be obtained from a distributor
iicensed by the Minnesota Gambling Control Board. EXCEPTION. Bingo hard cards and bingo numberselection devices
may be borrowed from another organization autho�ized to conduct bingo.
To find a licensed distributor, go to www.pcb.sEate.mn.us a�d didc on Dlstrfb�etors
under the WHOS WH07 LIST OF LICEAISEES,o�cail 651-539-1�0_
LG220 Application for Exempt Permit 1/13 Page 2 of 2
LOCAL UNIT 4F �GOVERNMENT ACKNOWLEDGMENT
CITY APPROVAL COUNTY APPROVAL
for a gambling premises for a gambtng premises
4� bcated w�Thin c�y I�nRs bcated ire a township
./�The application is acknowledged with no waiting pertod. The application is acknowledged with no wating period.
y
__The application is acknowledged with a 30 day waiting The application is acknowiedged with a 30 day waiting
period, and atlows the Board to issue a permit af�er 30 days period,and�lows the 8oard to issue a permit after 30
[60 days for a ist dass cityj. �ys
__The application is,denied. The application is denied.
Prfnt ci#y name � � v�v�� Print county name
Signature of city personnel Signature of county personnel
��e Date I T�e Date
TOWNSHIP.If r�uired by the county.
On behaff of the township, I acknowledge that the organization
is applying forexempted gambling activity within the township
limits.
[A tawnship has no statutory authority to appr�ve or deny
an ap�ication,per Minnesota Statutes 349.16b.]
Print township name
Signature o€township officer
Ti tle Date
CHIEF`EXfCUTNE 4FFICER'S SIGNATURE
The informatian provided in this appticatfon is complete and accura#e to the best of my knowledge. I acknowledge that the financiaf
report wilf be campleted and retumed to the Board withi ays of the event date.
Chief e�cecutive�cer's signatune G}��vv-r,�,Q Date 3d��
Print name � �^f.Or'c�✓�.� ��^�(����,`
REQUIREMENTS
Compiete a separate appicatbn for. Fitance!report and recordkeep�g requ�ed
• all gambling conducted on two or more consecutive days,or A financial report form and instructions will be sent with your
• atf gambli�g conducted on one day. P�it,or use the online flll-in form available at
Only one application is required if one or more raffle drawings �W9��•�ate.mn_us.
are conduded on the same day 1Nithin 30 days of the event date, complete and return
Send appi�ati�n w�h: the financial report form to the Gambling Control Board.
_a copy aP your proof of n�profit status, and Qucstions�
_application fee(non refundab(e). Make check payable to �p the licensing Section of the Gambling Contrd Board
S'tate of Minnesota. at 65f-539-1900.
TO: Gambfing Contr+ol Boar+d Thisfoms will be madeavailable in altemativeformat(i.e.large print,Bre�ille)
1711 West County Road B,Suite 300 South �pon request.
Roseville, MN 55113
Data privacy noGCe: The informa6on requesbed on this A!1 o[her informatlon prov�ded witl be pri- General;Commissioners of Administratian,
form(and any attachmentsj will be used by the Gambling vate data ebaut your organizatfon untll the Minnesota Management&BudgeG and
Cantrd eoard(Soard)to determine your organizanon's Board issues the permiG When the Board Revenue;LegislaOve Audilnr,na6anaf and
qualifications to be involved in lawful gambling activitles in issues the permit all i�formatfon provided intema0ional gambling regulatary ageneies;
Minnesata�. Your organizatfon has the right to refuse oo will become pudic. If the 8oard dces not anyone pursuan[to court order,other fndf-
�y�thesnforma0on; however,if your organizatlon fssue a permit all infamadon provided viduals and�enaes specificaNy authorized
upply this informaeon,the eoard may not be remains p�iva0e,with the exception of your by s�te or feder�law to have aaess ba
able ba debermi�e your organiratlon's qualificatior�and, organi�tio�'s name a�d address which w�l the information;individuals and agendes
as a consequence,may refuse to issue a permiL If your remairt public. privabe data about your for which law ar legal order authoriaes a
organizaGon supplies[he informadon requested, the Board organimtion are avaflable On: Board mem- new use or sharing of infortnatian after ttis
wiU be aWe to process the apqicatlon. Your organizatlon's bers,eoard sWff whose work requres nooce was given;and anyone with your
name and address w�l be pudic infortnation when received access to the information;Mi�nesota's wrttten consent
by the Board. Oepartrnent of Publtc Safety;Attomey
Minutes of a Regular Meeting of the
Golden Valley Board of Zoning Appeals
December 19, 2013
A regular meeting of the Golden Valley Board of Zoning Appeals was held on Tuesday,
December 19, 2013 at City Hall, 7800 Golden Valley Road, Golden Valley, Minnesota.
Chair Maxwell called the meeting to order at 7:05 pm.
Those present were Members, Fonnest, Johnson, Maxwell, Nelson and Planning
Commission Representative McCarty. Also present were City Planner Jason Zimmerman
and Administrative Assistant Lisa Wittman.
I. Approval of Minutes — October 22, 2013 Regular Meeting
MOVED by Nelson, seconded by Fonnest and motion carried unanimously to approve the
October 22, 2013 as submitted.
II. The Petition(s) are:
1800 Mendelssohn Ave. N.
Danette & Marlin Henrikson, Applicants (13-12-22)
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
11(A)(3)(c) Side Yard Setback Requirements
• 5 ft. off of the required 12 ft. to a distance of 7 ft. at its closest point to the
side yard (south) property line.
Purpose: To allow for the construction of a deck/lift addition on the south side of
the existing home.
Request: Waiver from Section 11.21, Single Family Zoning District, Subd.
19 Paved Area Requirements
• 3 ft. off of the required 3 ft. to a distance of 0 ft. at its closest point to the side
yard (south) property line.
Purpose: To allow for the construction of a new driveway along the side yard
(south) property line.
Zimmerman reviewed the applicant's request to build a deck with a wheelchair lift on the
south side of the existing house and to construct a new driveway along the south property
line. He explained that the proposed deck would be located 7 feet from the property line
instead of the required 12 feet and the proposed driveway would be located 0 feet from the
property instead of the required 3 feet. He reminded the Board that in 2008 they approved a
variance for a similar deck proposal however, the variance expired before a deck was built.
Also, in 2008, the applicant requested a variance for the same driveway expansion project
which was denied.
Minutes of the Golden Valley Board of Zoning Appeals
December 19, 2013
Page 2
He noted that future work regarding the amount of impervious surface coverage allowed
could also require a variance, but the applicant is not requesting that variance at this time.
McCarty asked if the deck stairs can be located in the setback area. Zimmerman said yes,
stairs and landings are allowed to be in a setback area.
Maxwell asked why the amount of impervious surface isn't being addressed at this time.
Zimmerman stated that in discussions he's had with the applicant there has been indication
of possible future improvements that would add a significant amount of pavement to the
property, but that is not a part of the applicant's current proposal before the Board. Also, the
need for a variance regarding impervious surface will depend on the size of any patio built.
Nelson asked how the federal requirements regarding accessibility affect the City's
ordinances. Zimmerman stated that the City Attorney has said that the City needs to be
reasonable with requests regarding accessibility.
Fonnest referred to the Board's discussion in 2008 and noted that the patio at that time could
be used as a place to park. Marlin Henrikson, Applicant, stated that it won't be possible to
park in the back yard. Zimmerman noted that the survey shows the retaining wall is located
right on the property line and the applicant has stated that the retaining wall is located 2 feet
away from the property line. McCarty asked if there is a more current survey available so the
Board can tell exactly where the retaining wall and fence are located. Henrikson stated that
the retaining wall has been moved 2 feet away from the property line since his last variance
request in 2008.
Jane Hampton, Accessibility Design, representing the applicant, explained that Mr.
Henrikson is up for a grant from the VA whose expectations and standards are very strict.
She explained that the living quarters in this house are on the second level so the only
affordable and appropriate way to have access is through a lift system. She added that the
bedroom also needs to have an egress to the backyard but they will be able to reduce the
amount of impervious surface coverage that has been discussed.
Nelson referred to the variance request regarding the driveway and noted that in 2008 the
neighboring property owner had concerns. She asked if the variance being requested now is
the only way to accomplish what the applicant is proposing to do. Scott Andrews,
Accessibility Design, showed the Board a plan of the proposed stairs, deck and lift and how
they are proposing access from the rear yard to the front yard.
McCarty asked if the proposed access is solely a walkway. Andrews said yes and reiterated
that it will not be used as a driveway.
Maxwell asked if there were other options considered regarding the location of the lift that
conform to the setback requirements. Andrews said other options have been considered but
that the main entrance access is located on the south side of the house and the applicant
needs to be able to get into the house without having to go through the garage. Hampton
explained that in case of a fire, egress through the garage, as it is currently, is not a safe
Minutes of the Golden Valley Board of Zoning Appeais
December 19, 2013
Page 3 �
option. Maxwell noted that the construction of the house, with the main entrance on the side,
is unique to the property.
McCarty asked what the difficulties would be in moving the proposed elevator around to the
back corner of the house instead of placing it in the side yard area. Andrews explained that
moving the elevator to back corner would create a right angle elevator instead of having the
straight through access they need. Hampton explained that the applicant will eventually be in
a wheel chair that will be inclined so they will need to have straight through access. She
added that they only have a certain amount of money and a right angled elevator would be
larger and more expensive. She stated that they could possibly pull the stairs and elevator
closer to the house and they could add some landscaping to reduce the impact.
McCarty said it seems that the patio door area could be used and the proposed elevator
could still be moved to the back corner of the house. Hampton explained the layout of the
interior of the house and stated that they don't want to ruin the layout. Nelson said she wants
to find a way to make the proposal work, but the Board has to consider the impact as well.
Hampton stated that the design will be nice and added that the plans submitted with the
application were done before her design firm was brought on board. Henrikson stated that
moving the elevator to the back corner could add $20,000 to $30,000 to the project, the
whole back side of the house would have to be "underpinned," the back door would be
blocked off, and aesthetically it would look ridiculous.
McCarty suggested the item be tabled so the applicant can come back with an updated
design. Netson agreed and added that it is hard to determine exactly what the Board would
be approving with the plans that were submitted. Maxwell said that there seems to be other
options worth considering that would not require as large a variance. Hampton said she is
concerned about the timeline in regard to the applicant's health.
Maxwell opened the public hearing. Seeing and hearing no one wishing to comment,
Maxwell closed the public hearing.
McCarty said he would have a hard time approving this design plan. He said he thinks it can
be done in a way that is less intrusive to the neighboring property. He questioned if the
priority is getting rid of the patio door or getting a ramp.
Nelson stated that the grade of the property is an issue. She said that the proposal as
submitted would certainly affect the neighboring property. She added that she wants to grant
some kind of variance but with minimal impact.
Fonnest said he is concerned about the cost to this family and asked if they are working
within a tight budget. Andrews stated that the ground work without the interior modifications
will cost approximately $20,000. Henrikson stated that $67,000 is all he has and that he is
going to have to spend an addition $15,000 to $20,000 to do everything that needs to be
done. McCarty stated that moving the elevator to the back corner might end up being less
expensive.
Minutes of the Goiden Valley Board of Zoning Appeals
December 19, 2013
Page 4
Maxwell said the Board doesn't typically consider financial issue and questioned what other
options have been considered. He added that it doesn't seem like the due diligence has
been done and that all other options have been exhausted. Johnson stated that he would
also like to see the best options that don't require variances or he would like more
exp�anation of why this proposal is the best option and why other options won't work.
Hampton stated that she realizes that what has been submitted to the Board has some holes
in it. She said she would like to table their request and come back to the Board next month
with a better design.
Maxwell stated that he thinks the Board wants to provide a variance of some sort they just
would like to see a proposal with minimal intrusion into the required setback area.
MOVED by Nelson, seconded by Johnson and motion carried unanimously to table the
applicant's request to the January 28, 2014 regular Board of Zoning Appeals meeting.
III. Other Business
No other business was discussed.
IV. Adjournment
The meeting was adjourned at 8:20.
George Maxwell, Chair Lisa Wittman, Administrative Assistant
MINUTES
Envision Connection Project Executive Board
November 21, 2013
7:00 pm
City Hall Council Conference Room
Directors Present: Lynn Gitelis, Mike Berger, Helene Johnson, Philip Lund, Dean Penk,
Wendy Rubinyi (arrived at 7:25pm), Mike Schleif, Blair Tremere
Directors Absent: Jim Heidelberg, Sharon Glover, Cindy Inselmann, Marshalf Tanick
Other: Sue Virnig (Staff Liaison-temp)
1. Call to Order
Chair Gitelis called the meeting to order at 7:22 pm with a quorum.
2. Approval of Agenda
Schleif moved the approval of the agenda and Penk seconded. Motion carried
unanimously.
3. Approval of October 17, 2013 Minutes
Penk noted correction to the minutes to include 5 people will be presented with the VISI
award. Schleif moved the approval of minutes with that correction and Tremere
seconded. Motion carried unanimously.
4. Work Plan
2014 Work Plan and Budqet
The 2014 Budget was reviewed along with brainstorming ideas for the 2014 Work Plan.
The following work plan was created by all present.
Envision 2014 Work Plan
1. Promotion of the City's Envision Guide ("Brown Book")
2. Process Development For:
a. Budget
b. Donations
3. Volunteer Coordination
4. Bridge Builder
a. Training
b. Quarterly events
c. Minutes-Articles for Newsletter
5. Plan Summit for Budget 2015
6. Support Ongoing and New Initiatives
a. Marketing
7. Think Tank Catalyst
2013 Work Plan and Budqet
Members were to work on the 2013 accomplishments for the next meeting. Along with
those accomplishments, Bridge Builders, The Connection Project, and the Community
Foundation should be defined with standard operating procedures.
5. Projects and Council Updates
Bridge Builders
Penk informed the committee about Live in the Valley Events (LIVE). Amy Clemens
contacted Penk about a group she had started for people that live/work in Golden Valley
to come together. The first meeting was at the Good Day Cafe.
VISI Award
Penk, Tremere and Berger will review the nomination for the next VISI award.
Global Golden Valley
Johnson reported that the Global Golden Valley event with the Armstrong students
brought in 50-60 people.
6. Future Meetings
The next meeting will be Thursday, December 19, 2013, 7:30 pm, City Hall Council
Conference Room.
7. Adjournment
Moved by Tremere and seconded by Penk. Motion carried unanimously. The meeting
adjourned at 8:55 pm.
Lynn Gitelis, Chair
ATTEST:
Sue Virnig, Staff Liaison-temp
MINUTES
Human Rights Commission (HRC)
City of Golden Valley
7800 Golden Valley Road
Golden Valley, MN 55427
Council Conference Room
December 17, 2013
Commissioners present: Andrew Snope, Chair
Adam Buttress, Vice-Chair
Jonathan Burris
Brian Cook
Carla Johnson
Christopher Jordan (arr. 6:05pm)
Commissioners absent: Payton Perkins
Ethan Meirovitz
Debra Reisner
Staff Liaison: Chantell Knauss
Assistant City Manager
The meeting was convened at 5:39 pm by Chair Snope.
Approval of November 26 2013 Worksession and November 26, 2013 Reqular Meetinq
Minutes
Motion by Commissioner Cook, second by Commissioner Burris to approve both the
Worksession and Regular minutes. Motion carried 5-0.
Finalize Planninq of Martin Luther Kinq (MLK) Jr. Day Event
It was the consensus of the HRC that the event in partnership with Spirit of Hope Church
will be advertised to begin at 7:30am with a continental breakfast provided by the HRC with
the live televised viewing of the General Mills Foundation's Annual MLK event broadcast
from the Minneapolis Convention Center at 8:OOam.
Commissioner Johnson will get more detailed information of the event (speaker, etc.) to
Knauss. Commissioner Burris agreed to pick up the refreshments and have them to the
Spirit of Hope Church at 7:OOam the day of the event. Commissioners were all encouraged
to attend the event as well as assist with setting and cleaning up.
Finalize 2014 Work Plan
Commissioners agreed that the goal of the HRC's "Conversations" events would be to draw
attendance from the local Golden Valley community versus Metro wide or regionally. It was
the consensus of the HRC to establish set dates/activities for Martin Luther King, Jr. event,
have a presence at the Twin Cities Pride Festival June 28-29, and sponsor the September
11 Day of Service and Remembrance in partnership with Second Harvest Heartland.
Human Rights Commission December 17,2013
Meeting Minutes Page 1 of 3
The HRC also agreed to focus its 2014 "Conversations" events on the theme of"abuse."
The specifics of the theme will be narrowed down (elder, domestic/relationship, etc.) based
on further discussions at future meetings.
The 2013 Annual Report and 2014 HRC Work Plan will be presented at the
Council/Manager Worksession on January 14 at 6:30pm.
Review Draft 2013 Annual Report
Commissioners reviewed the draft 2013 Annual Report. Commissioner Cook suggested
including the 2013 Budget and Expenditure amounts in the report.
Consider Alternate Meetinq Dates for January 28 2014 and February 25 2014
At a previous meeting, it was suggested that Commissioners participate in the Police
Department's Citizen's Academy which is scheduled to be held on Tuesday nights
beginning January 21. The HRC's January and February meetings would conflict with the
Citizens Academy for any Commissioners participating in it.
Motion by Cook, second by Burris to reschedule the Tuesday, January 28 meeting to
Monday, January 27 at 6:30pm. Motion carried 5-0.
Request from Citv of Crystal Human Rights Commissioner Anjie Flowers
Crystal HRC Commissioner Anjie Flowers has been contacting neighboring HRCs to see if
they would be interested in a joint meeting, a date to be determined in the future. It was the
consensus of the Golden Valley HRC that it would be interested in participating in this joint
meeting. Knauss will provide information when she receives it from Flowers.
Update on Global Golden Vallev Kakehashi Project (November 16)
Commissioner Jordan reported that there were 15-20 students that presented on their
experiences while spending a week in Japan. The event was held at the Golden Valley
branch of the Hennepin County Library with approximately 70 people in attendance.
Bill Hobbs Award `
Knauss reported one email nomination for the Bill Hobbs Award was received. No official
nomination forms were received. It was the
Motion by Commissioner Cook, second by Commissioner Burris to promote
nominations for the Bill Hobbs Award for 2014 and not award it in 2013. Motion
carried 6-0.
Discussion of HRC Officers
There was discussion as to the pending HRC Chair vacancy due to Chair Snope's election
to the City Council with the swearing-in to be January 7, 2014. Vice-Chair Buttress
indicated he would be willing to serve as Chair to complete Chair Snope's one-year term.
Commissioners requested HRC term expiration information for discussion at the next
meeting.
Human Rights Commission December 17,2013
Meeting Minutes Page 2 of 3
Adiourn
Motion by Commissioner Cook, second by Commissioner Burris to adjourn the
meeting at 6:50 pm. Motion carried 6-0.
Follow-up Items:
• Commissioner Johnson to get more detailed information of the General Milts
Foundation Event (speaker, etc.) to Knauss.
• Commissioners need to bring their ideas for "HRC Conversations" events to narrow
down the theme of"abuse" for 2014 to the January meeting.
Respectfully Submitted,
Chantell Knauss
Assistant City Manager Approved by HRC: Month XX, 2014
Human Rights Commission December 17,2013
Meeting Minutes Page 3 of 3
GOLDEN VALLEY ENVIRONMENTAL COMMISSION
Regular Meeting
Minutes
November 25, 2013
Present: Commissioners Tracy Anderson, Tonia Galonska, Lynn Gitelis , Dawn Hill, Jim
Stremel, Debra Yahle; Jeannine Clancy, Public Works Director, Eric Eckman,
Public Works Specialist and Lisa Nesbitt, Administrative Assistant
Absent: Commissioner Kyle Turner
1. Call to Order
Stremel called the meeting to order at 8:35 pm.
2. Approval of Regular Meetinq Minutes — October 28, 3013
MOVED by Hill, seconded by Anderson, and the motion carried unanimously to approve
the minutes of the October 28, 2013 meeting.
3. 2014 Meetinq Dates
2014 meeting dates were reviewed.
4. Proqram/Prolect Updates
Summary on-file. Additionally, Stremel reported that the Bottineau LRT Planning Advisory
Committee went on two field trips. The first was to take the light rail from downtown to the
airport. The second was a walking tour of the proposed corridor from Sochacki Park in
Robbinsdale through Wirth Park.
5. Commission Member Council Reports
None
6. Other Business
None
7. Adiourn
MOVED by Galonska, seconded by Hill, and the motion carried to adjourn.
The meeting adjourned at 9:20 pm.
Lisa Nesbitt
Administrative Assistant
GOLDEN VALLEY OPEN SPACE & RECREATION COMMISSION
Regular Meeting
Minutes
November 25, 2013
1. Call to Order
Mattison called the meeting to order at 8:10 PM at City Hatl.
2. Roll Call
Present: Roger Bergman, John Cornelius, Bob Mattison, Gillian Rosenquist,
Anne Saffert, Jerry Sandler, Dawn Speltz, Dan Steinberg, Joanie
Clausen, Council Member; Rick Birno, Director of Parks and
Recreation and Sheila Van Sloun, Administrative Assistant.
Absent: Kelly Kuebelbeck.
3. Approval of Minutes — October 28, 2013
Rosenquist made a correction under Election of New Vice-Chair: Motion made
and seconded to elect Rosenquist as Vice-Chair.
MOTION: Moved by Rosenquist and seconded by Sandler to approve the
amended October 28 meeting minutes. Motion carried unanimously.
4. Bottineau Planninq Advisorv Committee Update
Rosenquist gave an update on the committee, which recently walked the railroad
corridor from Sochacki Park in Robbinsdale to the Wirth Park Ghalet to get a feel
for the proposed possible trail route. Rosenquist shared committee discussion
about the proposed route.
Rosenquist reiterated the importance of resident engagement to keep people
informed on the entire project and planning process.
5. Lawn Bowlinq Green at Brookview Golf Course Proposal
Birno said he presented the plan to the City Council and the project was
approved to move forward. He said the parking lot at Brookview is currently
being removed. He said all the current work is being done in house.
Birno said he will meet with Cheryl Weiler next week to come up with a
marketing plan.
6. Plav Structure Desiqn/Aqe Levels
Birno said he will be putting together RFP's (Request for Proposal) in December
for new play structures at Gearty, Glenview Terrace, Lions and Wildwood parks.
Birno said he did a park inventory of play structures in Golden Valley. He noticed
each parks play areas have separate structures for ages 2-5 and 5-12. Birno
asked for feedback on the option of eliminating the 2-5 structures at some park
locations to allow for a more dynamic 5-12 structure. He said if both age level
structures are desired, and with the funds available, it will minimize the features
possible for each structure.
Minutes of the Open Space and Recreation Commission
November 25, 2013
Page 2
Cornelius said he doesn't want to see the 2-5 level structures completely
eliminated in our parks. Birno highly agreed.
Sandler expressed concern about resident needs not being met within their own
city, therefore causing them to travel to surrounding communities for a park that
fits their needs.
Birno said it is possible to request specific structure features and characteristics
in the RFP's that are submitted.
Cornelius said it's a good time to take an inventory to accommodate the
demand.
After discussion, the OSRC said they would prefer both age level structures at
Lions, Wildwood and Glenview Terrace Parks, and a 2-12 level structure with
low level play options at Gearty Park.
Birno said neighborhood meetings will be held in early 2014 to present the
submitted plans and have residents submit their vote for a structure.
7. Outdoor Skatinq Rink Consolidation Winter Research
Birno said the Park and Recreation Department will be Iooking closely at rink
attendance numbers for the 2013-2014 skating season. He wants to collect the -
data and have a discussion with the commission about keeping all the locations
open. Birno said there are currently seven staffed skating rinks in Golden Valley.
Sandler expressed concern about closing rinks. He said people come from other
communities just for our rinks. He feels our rinks separate us from other
communities. He suggested looking at the Park Master Plan goals when
discussing this type of decision.
Some brief discussion took place regarding warming house hours.
8. Next Meetinq
The next meeting will be a joint meeting with the Environmental Commission at
City Hall on Monday, December 16 at 7:00 PM.
9. Adiournment
MOTION: MOVED by Sandler and seconded by Steinberg to adjourn at 9:45
PM. Motion carried unanimously.
Bob Mattison, Chair
ATTEST:
Sheila Van Sloun, Administrative Assistant
Joint Meeting of the
Golden Valley Environmental Commission, and Open Space and Recreation
Commission
November 25, 2013
A joint meeting of the Environmental Commission and Open Space and Recreation
Commission was held at the Golden Valley City Hall, Council Chambers, 7800 Golden Valley
Road, Golden Valley, Minnesota, on Monday, November 25, 2013. Chair Jim Stremel called
the meeting to order at 7:00 pm.
Those present were, Environmental Commissioners Anderson, Galonska, Gitelis, Hill, Stremel
and Yahle; Open Space and Recreation Commissioners Bergman, Mattison, Rosenquist,
Saffert, Sandler, Speltz and Steinberg; City Council Member Clausen,. Also present was
Director of Parks & Recreation Rick Birno, Director of Public Works Jeannine Clancy, Public
Works Specialist Eric Eckman, Park Maintenance Supervisor AI Lundstrom, Administrative
Assistant Lisa Nesbitt, Administrative Assistant Sheila Van Sloan, and Deric Deuschle from
Short Elliot Hendrickson (SEH) and Andrea Weber from the Minneapolis Park and Recreation
Board
1. Approval of Joint Meeting Minutes — October 28, 2013
MOVED by Hill, seconded by Sandler. Gitelis requested that a sentence be added to #2 that
indicates the coordination of other projects along Golden Valley Road. The motion pass to
approve the minutes as amended.
2. Wirth Park Presentation
Andrea Weber, with the Minneapolis Park and Recreation Board, gave a presentation on the
Wirth Park Master Plan and other projects in the park. A full version of the master plan will be
open for public comment prior to adoption. A full copy of her presentation is on-file.
3. Natural Resource Management Plan
Deuschle gave the commissioners a map showing the changes in invasive species (copy on-
file).
Discussions continued on the framework for the Natural Resource Management Plan
(NRMP). Commissioners were given a memo from Deuschle (on-fife) illustrating a typical plan
layout. The plan will be a chapter in the City's Comprehensive Plan therefore the physical
layout will be consistent with the Comp. Plan.
Discussions regarding additional plan components (page 2 of the memo) included changing
#8 from Natural Disasters (e.g. large weather events) and making sure that incorporating the
City's participation in the Mayor's Climate Protectian Plan. Plans and/or studies that are
already in place (e.g. Surface Water Management Plan, TMDL) will be mentioned as a
reference but not duplicated in the NRMP. Clancy encouraged the commissioners to look at
the SurFace Water Management Plan which is on the city website. Any questions regarding
that plan should go to Eckman.
4. Adjourn
MOVED by Steinberg, seconded by Bergman, and the motion carried to adjourn.
The meeting was adjourned at 8:35 pm.
Lisa Nesbitt
Administrative Assistant
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of December 4, 2013
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to
order at 1:36 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDona�d, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Director of Public Works, Golden Valley
Bert Tracy, Public Works Utility Manager, Golden Valley
Kelley Janes, Utilities Supervisor, Golden Valley
Pat Schutrop, Administrative Assistant, Golden Valley
Others Present
Steve Nelson, Bolton & Menk, Inc.
Minutes of November 6, 2013 Meetinq
MOVED by McDonald and seconded by Norris to approve the minutes of the November 6,
2013 meeting as presented. Motion carried.
Capital Improvements Proqram Update
The TAC revised and prioritized projects on the 2014-2018 CIP to include the emergency
backup water supply wells and the Crystal reservoir emergency generator. The JWC
discussed bonding for all projects. The JWC can bond for $4.5 million; however, that would
leave no margin for any type of emergency. The bond would cover the wells and the
emergency generator at Crystal, but other projects will be prioritized by the TAC.
After discussion, the JWC recommended moving the 54th Avenue watermain project
($720,000) to 2016 and adding $55,000 for replacement of SCADA computers and
software upgrades in 2018.
Security for the Golden Valley water tower was discussed. Golden Valley is working with
Pro-Tec to secure the tower. There is a problem securing the reservoir due to a lack of fiber
available along Golden Valley Road.
MOVED by Norris and seconded by McDonald to approve the amended 2014-2018 CIP.
Motion carried.
Joint Water Commission
December 4,2013
Page 2 of 3
Emerqencv Backup Water Supplv Plan
Steve Neison, Boiton & Menk (B&M), updated the JWC on progress being made regarding
the wells. B&M have identified two well locations in Golden Valley and one in Crystal. The
proposed Golden Valley well site #1 is at the reservoir by Wirth Parkway near Hidden
Lakes. Clancy will give the MPRB contact information to Steve so he can discuss any
concerns with them. Site #2 proposed will be an open trench and trenchless through the
golf course. This site will need a survey done. Access would be through the meter
vault/pump station. The MPRB will not issue any easements and B&M will need to talk to
the golf course staff about doing the trenching and any interruptions construction might
cause.
The well proposed in Crystal is located west of Douglas Drive. B&M talked with residents
and the church located in that location. They will need to evaluate the quality of the water at
this site.
Using the proposed Crystal well and selecting one of the two proposed wells in Golden
Valley, B&M does not expect the costs to reach $4 million. More surveying work is needed
to help determine the best location of the wells, a water quality evaluation, and conducting
conversations with the electrical customer needs before the bid documents can be
prepared.
Contract for Enqineerinq Services - Crvstal Pump Station Emerqencv Generator
Desiqn and Construction
Mathisen presented an agreement for professional services with EDI, Limited to provide
engineering services for the design and construction of the emergency backup generator
for the Crystal pump station. The contract is a lump sum amount of$12,500. The generator
will be purchased from Cat Ziegler and Mathisen thought Cat was part of the HGAC bidding
consortium. Mathisen would like to order the generator by the end of the month and have
the generator installed in March 2014. The cost of the generator will be about $450,000 to
$500,000. The pump station pad is broken and will cost about $960 to be replaced
MOVED BY Norris and seconded by McDonald to approve the contract with EDI, Limited
for engineering services for a lump sum amount of$12,500 and to direct the City of Crystal
to purchase the generator and pad. Motion carried.
Contract with PureTech SmartBall Testinq of 36" Pipeline
Mathisen presented the contract with Pure Technologies U.S., Inc. in the amount not to
exceed $53,300. The JWC approved the quote amount of $53,300 at the November
meeting. As a result of the Pure-Tech inspection, no leaks were found. Mathisen added that
even though due diligence was done and no leaks were found, that does not suggest the
pipes are not compromised in some other way (such as rotting around the pipe). When
pipes are compromised, it is usually a surFace leak or at a joint. Clancy asked how often
leak testing should be done. Mathisen thought if magnetic testing was done next year,
another inspection would not be necessary for 10 years or so.
MOVED by Norris and seconded by McDonald to approve the contract with Pure
Technologies U.S., Inc. for the amount not to exceed $53,300. Motion carried.
Joint Water Commission
December 4, 2013
Page 3 of 3
Update on Countv Road 9 and JWC Pipeline Proiect
The project is moving forward. The final bid package will be assembled in January 2014.
Mathisen is waiting for cost information from Stantec for the parts that need to be ordered.
He will bring the costs to the JWC in January for approval of the purchase.
Januarv 9, 2014 Tri-Citv Council Meetinq
The three city councils will meet at 6:30 p.m. on January 9, 2014 at the City of Golden
Valley. Bonnie Morey, SEH, Inc., will attend to facilitate the discussion. Staff will put
together background information on the emergency backup water supply plan for the newly
appointed city council members. Steve Nelson, Bolton & Menk, will also give a
presentation. The final design and financing plan will be discussed and the revised 2014-
2018 CIP will be presented.
Other Business
None.
Next Meetinq
The January 2014 meeting falls on New Year's Day. The JWC wants to meet prior to the
January 9th Tri-City Council meeting therefore all decided on Monday, January 6, at 1:30
pm as the first JWC meeting in 2014.
Adiournment
Chair Burt adjourned the meeting at 3:04 p.m.
Thomas D. Burt, Chair
ATTEST:
Pat Schutrop, Recording Secretary
��'� �'� ! Item 4A
i EiCWMC 1-16-14
Bassett Creek Watershed Management Commission
Minutes af Regular Meeting
December 19,2013
Golden Valley�ity Hall,8:3U a.m.
Commissioners and Staff Present:
Crystal Not represented Robbinsdale Not represented
Golden Valley Commissioner Stacy Hoschka, St.Louis Park Commissioner Jim de Lambert,Vice
Treasurer Chair
Medicine Commissioner Clint Carlson Administrator Laura Jester,Keystone Waters LLC
Lake
Minneapolis Alternate Commissioner Lisa Attorney Not present
Goddard
Minnetonka Commissioner Jacob Millner, Engineer Not present
Secretary
New Hope Not represented Recorder Not present
Plymouth Commissioner Ginny Black, Chair
Technical Advisory Committee(TAC)Members/Other Attendees Present:
Derek Asche,TAC,City of Plymouth Jeff Oliver,TAC, City of Golden Valley
Richard McCoy,TAC,City of Robbinsdale Liz Stout,TAC,City of Minnetonka
Perry Edman,TAC, City of St. Louis Park David Tobelmann,Alternate Commissioner, City of
Plymouth
Peter Tiede,Murnane Brandt
l. CALL TD ORDER AND RQLL CALL
On Thursday December 19 2013,at 8:34 a.m. in the Council Chambers at Golden Valley City Hall,Chair Black
called to order the meeting of the Bassett Creek Watershed Management Commission(BCWMC)and asked for
roll call to be taken. The cities of Crystal,New Hope, and Robbinsdale were absent from the roll call.
2. CITIZEN FORUM ON NON-AGENDA ITEMS `
1
BCWMC December 19, 2013, Meeting Minutes
Peter Tiede,an attorney with the firm Murnane Brandt representing Ms. Carolyn Amplatz, introduced himself but
indicated he had no comments at this time;he was simply in attendance to take notes for Ms.Amplatz.
3.AGENDA
Administrator Jester requested the removal of item SB from the agenda. Chair Black requested a new agenda item
be added as(new)SC titled"Letter to Editor or Guest Column for Sun Sailor." Commissioner Hoschka moved to
approve the agenda as amended. Commissioner Millner seconded the motion. Upon a vote the motion carried 6-0
[Cities of Crystal,New Hope, and Robbinsdale were absent from vote].
4. CONSENT AGENDA
Commissioner de Lambert moved to approve the Consent Agenda. Commissioner Millner seconded the motion.
Upon a vote,the motion carried 6-0 [Cities of Crystal,New Hope,and Robbinsdale were absent from vote].
[The following items were approved as part of the Consent Agenda: the November 20,2013,BCWMC meeting
minutes, ,the monthly financial report, payment of the invoices,Approval of the Reimbursement Request from
the City of Crystal for the North Branch Erosion Control Project,Approval of the Proposal for the 2013 financial
audit.]
The general and construction account balances reported in the Financial Report prepared for the December 19,
2013,meeting are as follows:
Checking Account Balance $488,125.45
TOTAL GENERAL FUND BALANCE $488,125.45
TOTAL CASH& INVESTMENTS ON- $2,705,194.39
HAND (12/12/13)
CIP Projects Levied—Budget Remaining ($2,957,89438)
Closed Projects Remaining Balance ($252,699.99)
2013 Anticipated Ta�c Levy Revenue $15,330.79
Anticipated Closed Project Balance $657,630.80
5. NEW BUSINESS
A. Set January 2014 TAC Meeting
Administrator Jester reported that the Technical Advisory Committee should meet in early January to
continue discussions about the 2016—2020 Capital Improvement Project list,to review requests from cities
for use of the 2014 channel maintenance funds,and to discuss possible modifications to the Commission's
water quality standards and criteria for the Next Generation Watershed Management Plan. There was
2
BCWMC December 19, 2013, Meeting Minutes
consensus that these TAC agenda items are appropriate. Chair Black and Commissioner de Lambert indicated
they may be able to attend the TAC meeting.
B. Conduct Performance Evaluation of Administrator
Commissioner de Lambert distributed a performance evaluation form he had developed for use in discussing
and rating Administrator Jester's performance over the last year.Chair Black indicated the format of the
evaluation was revised from the City of Plymouth's fortn used to evaluation the city manager. Commissioner
de Lambert noted the form divided the duties into four main categories which mirrored the Administrator's
duties in the Commission's Roles and Responsibilities document. Chair Black indicated she would like to get
more input from Commissioners and Alternate Commissioners on the Administrator's performance rather
than conducting the actual evaluation at this meeting. The group agreed this was an appropriate approach.
Commissioner de Lambert will send the form to Ms.Herbert for distribution to all Commissioners and
Alternate Commissioners. Administrator Jester was asked to evaluate herself using the form,as well. It was
decided the performance evaluation would be conducted at a future Administrative Services Committee
meeting after feedback from other Commissioners and Alternates.
There was also consensus that other contractors should be similarly evaluated at least once every two years
before consultant services are solicited.
C. Letter to Editor or Guest Column to Sun Sailor
Chair Black reported she was working on drafting a letter to the Sun Sailor editor in response to Mr. Scott
Marks' letter to the editor(dated 12-5-13 in Plymouth Sun Sailor)regarding the issue of Medicine Lake water
levels. There was discussion about when, if and how Chair Black or the Commission should respond to Mr.
Marks' letter through the Sun Sailor. Chair Black indicated she thought more facts on the issue should be
provided to the public. There were comments that the letter should present the law and facts as well as the
Commission's plan for moving forward on this issue(as approved at the November Commission meeting).
Chair Black noted that one good venue for public discussion is through letters to the editor. There was
consensus the letter should be kept short and it should reiterate that the Commission is warking through a
process and acting as a facilitator. Chair Black agreed to rewrite the letter,send to Administratar Jester who
will then gather comments from Commissioners and place on January Commission agenda for further
discussion before being sent to press.
6.OLD BUSINESS
A. Consider Proposal for Development of Watershed Map
i. Hoshal Advertising Proposal
ii. Hedberg Maps Proposal
Administrator Jester noted these proposals were discussed at the November Commission meeting. At that
time,Counsel LeFevere had some suggested changes to the contracts and asked that the Commission wait on
approving them. Mr.LeFevere has since worked with Hoshal Advertising and Hedberg Maps to address his
concerns. Both he and Administrator Jester recommend Commission approval of the contracts as presented at
this meeting. There was discussion about how the watershed map is an opportunity to connect people with the
creek and can be used as a conduit for a water quality message.
3
BCWMC December 19, 2013, Meeting Minutes
Commissioner de Lambert moved to approve the contracts with Hoshal Advertising and Hedberg Maps for
design, development, and printing of the watershed maps.Alternate Commissioner Goddard seconded the
motion. Upon a vote,the motion carried 6-0 [Cities of Crystal,New Hope, and Robbinsdale were absent from
vote].
Administrator Jester noted the time frame for project completion was tight. Commissioners agreed that a
March delivery would be preferred but if more time is needed,they do not want the project to be rushed and
could grant an extension.
7., COMMUNICATIONS -
A. Administrator: Written report was included in meeting packet. Administrator Jester also verbally noted
some current projects she is coordinating. There was some discussion about the XP-SWMM tutorial and
the need for more information on the differences between the model just completed and the proposed
"Phase II"of the model.
B, Chair:No Communications
C. Commissioners: No Communications
D. Committees: No Communications
8. INFORMATION ONLY (Available at'
httn://www.bassettcreekwma.or�/Meetin�s/2013/2013-
DeGember/2013DecemberMeetin�Packet.htm)
A. WCA Notices of Decision, Plymouth
B. Grant Tracking Summary and SpreadsY�eet
9.ADJOiJRNMENT
Chair Black adjourned the Bassett Creek Watershed Management Commission Regular Meeting at 9:42 a.m.
Laura Jester, Administrator Date
Secretary Date
4
�,��J ��
Public Works Department
763-593-8030/763-593-3988(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. E. 1. Purchase Used Asphalt Paver
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2014-2018 Capital Improvement Program includes $100,000 for one Asphalt Paver (V&E-012,
page 27). The new asphalt paver replaces a 2007 Bomag 3310 asphalt paver. Staff will utilize the
asphalt paver for street maintenance and trail construction.
The 2007 asphalt paver meets replacement criteria set forth in the City's vehicle and equipment
replacement po�icy and Vehicle Condition Index (VCI). The VCI is a tool utilized to assess all
vehicles and equipment scheduled for replacement and any vehicle/equipment scoring 28 points
and above meets the category of"needs immediate consideration." The 2007 Bomag 3310
asphalt paver due for replacement scored 28 points.
City staff also received quotes for used 2013 Mauldin 1550-D Asphalt Paver from Ruffridge-
Johnson Company (62 hours) and Great Western Equipment Inc. (562 hours) of use.
Used Mauldin 1550-D Asphalt Paver Quotes
Ruffridge-Johnson (approx. 62 hrs. on the meter) $86,800.00
Trade in City's Bomag 3310 paver ($10,000.00)
Total $76,800.00
Great Western Equipment Inc. (approx. 562 hrs. on the meter) $83,250.00
No Trade
Total $83,250.00
Staff is recommending to purchase the used Mauldin 1550-D Asphalt Paver from Ruffridge-
Johnson with approximately 62 hours on the meter. The budget to purchase the asphalt paver is
$100,000, the purchase price to purchase the used paver, less the trade in is $76,800 which is
within budget. Staff has inspected the used paver from Ruffridge-Johnson and has found it to be
in good working order.
Recommended Action
Motion to approve purchase of one used Mauldin Model 1550-D Asphalt Paver from Ruffridge-
Johnson Equipment Co., Inc. in the amount of$76,800.
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763-593-80301763-593-3988{fax)
Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. E. 2. Purchase Ford F550 Hooklift System and Snowplow
Prepared By
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Steve Loomis, Vehicle Maintenance Foreman
Summary
The 2014-2018 Capital Improvement Program includes $80,000 for the purchase of a Ford F550
cab and chassis truck, equipment, and setup for the Public Works Street Maintenance Division
(V&E-111, page 46).
The purchase of the Street Maintenance Ford F550 cab and chassis was approved by City Council
at its December 17, 2013 meeting at a cost of$41,505.48.
The new Ford F550 truck will be outfitted with a hooklift system to match the match the Ford
F550 Public Works Maintenance Division F550 trucks. This truck's hook system will be utilized to
operate/carry the trash compactor flatbed, and/or contractor box truck bodies. The truck is
utilized for street maintenance activities, such as paving, concrete work, landscaping, debris,
brush hauling and de-icing with a V-Box sander. The truck will also be outfitted with a snowplow.
The hooklift system and snowplow will be purchased under State Contract 69463 awarded to
Aspen Equipment. The state contract listed below will be on file in the Public Works Department.
The Minnesota Materials Management Division has awarded the following contract to Aspen
Equipment for hooklift system and snowplow:
Contract No. Item Vendor Amount
69463 Hooklift System and Snowplow Aspen Equipment $25,531.00
Total $25,531.00
Recommended Action
Motion to authorize the purchase of the Ford F550 hookiift system and snowplow from Aspen
Equipment for$25,531.
From: Helen Liss [jh12352@aol.comJ
Sent: Sunday, January 26, 2014 3:54 PM
To: Harris, Shep; Clausen,Joanie; Schmidgall, Steve; Fonnest, Larry; Snope, Andy
Subject: Our opposition to the CUP for 345 Pennsylvania
Dear Mayor Harris, Council Members, Clausen, Fonnest, Schmidgall, and Snope,
Attached is a letter from us regarding the CUP application from Lifespan for the property at 345
Pennsylvania Avenue South. We are opposed to this facility going into our residential neighbor.
We have detailed our position in the attached letter.
Thank you for taking the time to consider our points of view on this very important matter.
Helen and Jon Liss
235 Nevada Ave. So
Golden Valley
January 25, 2014
T0:
Mayor of Golden Valley, Minnesota
Members of City Council of Golden Valley, Minnesota
FROM:
Jonathan and Helen Liss
235 Nevada Ave. So.
Golden Valley, Minnesota
RE: Our opposition to the Conditional Use Permit for Proposed Mental Illness
Treatment Center for 345 Pennsylvania Avenue South (Lifespan)
We have lived in Golden Valley for 37 years,have raised our three children here and
are Golden Valley business owners.
We are greatly concerned about the Golden Valley City Council approving the
Conditional Use Permit for a mental illness treatment center at 345 Pennsylvania
because we believe it would negatively impact the safety of our neighborhood,
decrease our home's property value, and it would increase traffic on our residential
streets.We also question the "need" for this facility in a residential neighborhood in
Golden Valley.
We feel the Golden Valley Planning Commission's approval, as well as the city staffs'
recommendation for this facility, did not consider many factors that are relevant to
the neighborhood and the residents of Golden Valley.We also feel that some of the
criteria necessary for a Conditional Use Permit, as specified in the City Code,were
not adequately addressed or considered.
1. At the Planning Commission meeting on January 13, 2014, neither the
city staff nor the applicant showed any photos with views from the
adjacent neighbors' residential properties and how close this facility,
would be to many area homes. This is a facility that would treat clients
with mental iliness-who according to the Planning Commission
meeting, have the potential to harm themselves and/or others.We
would suggest having photos showing the proximity of this facility to
homes be presented at the City Council meeting.
2. The spokesperson from Lifespan, who calls this a "Transition"
program, (what are they transitioning from?) said it would be an
unlocked facilitv and they would likely use the local parks. They expect
up to 85 clients at this time,but according to city staff, that number
could increase if approval is granted for a CUP. Knowing this and that
the clients,through age 18, could be a danger to themselves or others,
there was no recommendation for a fence around the property. IVo one
asked: what the protocol and procedures would be for a client's
aggressive behavior or what would be done if any of the their clients
left this unlocked facility, if any of their staff at their other locations
have been subject to physical abuse by their clients or if they have had
"clients" leave their other facilities without their staffs' knowledge.
How do they handle out of control clients?
3. According to the Golden Valley Planning Commission Memorandum,
dated, January 6, 2014 the only property values affected, according to
the staffs' recommendations,was the value of the 345 Pennsylvania
property and NOT the surrounding properties, "Effect of Property
Values: The property at 345 Pennsylvania Avenue South would be
improved as part of the project through building upgrades and the
replacement of the upper parking lot. Staff views this work, and
Lifespan's presence in the building, as a positive enhancement to the
site."Having a treatment center within 500 feet of your property would
most likely have a detrimental effect on the value on that property,
especially a treatment center that has clients with potentially
dangerous behavior. The 345 Pennsylvania property value would go
up with their improvements,while ours would go down. How does
this "improve" the area?
4. The "Need" for this type of facility in this Golden Valley location is
questionable, as it is possible that no Golden Valley residents would be
served. The January 6, 2014 Memorandum also stated, "Demonstrated
Need for the Proposed Use: The City requires that an applicant identify a
market for the proposed good or service necessitating a CUP. Lifespan
has two other facilities in the Twin Cities and feels there is a need for an
additional facility in this location." Where is there a demonstrated need
for the residents of Golden Valley? It would be a potentially dangerous
client base that comes from all over the metro area that could
negatively impact our neighborhood.
5. The City Code requires the Conditional Use Permit approval to
consider the impact on the neighboring area. As far as we can tell from
the staff report and from attending the January 13, 2014 meeting,
neither the city staff nor the Planning Commission felt there would be
an�negative effect on the neighborhood. How can this be?
6. Neither the staff nor the Planning Commission seemed to think that
there would be any negative impact on "public safety or welfare". We
disagree. Imagine taking your very young child or grandchild to Lions
Park to play and have these clients, with the potential to harm
themselves or others, also be using those facilities.
We ask that you do not approve the Conditional Use Permit for the property at 345
Pennsylvania due to the negative impact to the surrounding property values, the
risk to public safety, the increase in traffic,the lack of a "need" for this facility in this
location and its potential "injurious effect" on the surrounding neighborhood. It is
basically an inappropriate place for this type of facility. This is NOT a school; it is a
mental illness treatment facility that would have clients who are not just young
children but young adults with potentially violent behavior due to their significant
mental illness.
Please ask yourselves if you would like to live 500 feet from this type of facility with
no fence, no locked doors, and a potentially dangerous client base that serves clients
throughout the metro area. Golden Valley's residents as well as Lifespan's clients
would be better served if their treatment faciliry were located in a nonresidential
area. Lifespan's other two facilities in the Twin Cities are in commercial areas in the
communities where they are located, for a good reason.
Thank you for your thoughtful and well -informed consideration of this very
important matter.
Helen and Jon Liss
Below is an article that appeared in the Star Tribune January 7, 2014 regarding how
the Ciry of Bloomington was successful in opposing a development that would
negatively impact one of their neighborhoods:
The Minnesota Court of Appeals has overturned a lower-court ruling
that would have forced 8/oomington to allow expansion of a senior-
livrng facility even though nearby residents say it would bring
unwanted traffic and noise to their neighborhood.
In a ruling re/eased Monday, the appeals court said that the city was
on firm ground in December 2011 when it rejected the expansion
pians of a senior campus that inc/udes Martin Luther Manor and
Meadow Woods Assisted Living.
Bloomington City Attorney Sandra Johnson said the city was
"extremely p/eased" that the court affirmed cities' authority to deny
conditiona/ use permits "where there is sufficient evidence that the
proposed use or expansion will be injurious to the neighborhood.
"It is also important that the court confirmed that ... city councils can
give weight to the testimony and photographs provided by the peop/e
most impacted,"she said.
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Li�eSpan of MN,Inc. �
12425 River Ridge Blvd. Suita 200 � � .
Bum�ville.MN �
Dear Bren and the LiufeSpan.sta� �
T wanted to write this letter tv exgress bow grateful I am that God lead me to LifeSpan far
-help for All uf you guys aze an.example of team work at its best I waut to say
for and myself that in all of our hard t�mes tbrougl2 schools,therapies,�pII IISIDE �
it)we've trisd it This is the fust iime I felt 3�e I was getting the help as well_ Someone
finally lmew t]�at I wasn't imagining things• " .
Bren Taylar,you are the gieatest4 In book Mrs.Craven is the greatest!O but all- �
and a11 LifeSpan as a whole is#1 in my book.
is doing very well so far and we contn'bute it to the toals he was given at
LifeSpan. . ,
No maiter what the outcome,Please kuow tbat we are gxateful for oiu'time spent with
You guys.
Thank you and I�eep on doing what yatt do.
And � .
. �I �
Ct��l (�� '';
Public Works De artment
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763-593-8030/763-593-3988(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. G. Master Agreements for 2014-2015 Sanitary Sewer Repair Program
Prepared By
Jeannine Clancy, Director of Public Works
Jeff Oliver, PE. City Engineer
Mitch Hoeft, PE, Engineer
Summary
The City of Golden Valley Pavement Management Program (PMP) includes a voluntary program
to allow residents in the project area to rehabilitate their sanitary sewer service with the goal of
becoming compliant with the Inflow and Infiltration Ordinance. This program allows property
owners to obtain competitive bids from pre-approved contractors, and provides the property
owners the opportunity to have the costs of sewer rehabilitation specially assessed against the
property if they choose. This is a 10-year assessment.
In 2013, this program was also expanded to offer residents throughout the City the ability to
assess sanitary sewer repairs in non-PMP areas if they are working to achieve I/I compliance. This
program works exactly like the past PMP sanitary sewer repair program; however, this
assessment is over a 5-year period.
The prequalification process for private sewer service repair contractors included the ability to
perform excavation and/or liner repairs,the contractor's history of performing service repairs in
Golden Valley, the availability of equipment, and financial resources. Based upon the criteria, the
following three private sanitary sewer service repair contractors have qualified for this program
which will run from 2014 through 2015:
• Gene's Water and Sewer
• Highview Plumbing
• Ouverson Sewer and Water
Each of these contractors is required to enter into a Master Agreement with the City of Golden
Valley to perform private repairs as part of the sanitary sewer repair program. The contractors
will be responsible for contacting each resident who is interested in having their repair costs
specially assessed, and providing them with estimates for the repair. When property owners have
selected a contractor for their repairs, a three-party agreement between the City, property
owner, and private contractor is signed by all parties. Following completion of the repairs, the
property owner may opt to have the costs specially assessed to the property.
Attachments
• Master Agreements for Sanitary Sewer Service Repair between the City of Golden Valley and
Gene's Water& Sewer, Highview Plumbing, and Ouverson Sewer & Water (12 pages)
• Sample Private Sanitary Sewer Service Work Order agreement between the homeowner, City,
and contractor for 2014-2015 sanitary sewer repair (3 pages)
Recommended Action
Motion to authorize entering into Master Agreements for the 2014-2015 Sanitary Sewer Repair
Program with the following companies:
1. Gene's Water and Sewer
2. Highview Plumbing
3. Ouverson Sewer and Water
CONTRACT NO. 14-1A
MASTER AGREEMENT
BETWEEN THE CITY OF GC3LDEN VALLEY AND
GE�tES WATER & SEWER
SANITARY SEWER SERVICE REPAIR
THlS MASTER AGREEMENT (the "Agreernent") is made this day of
, 2014, by and between the City of Golden Valley, a municipal
corporation ("City"), and Gene's Water & Sewer ("Contractor"), under the laws of the
State af Minnesota.
WHEREAS, City operates a voluntary sanitary sewer inflow and infi(tration ("I &
I") program along with its Pavemen# Management Program each year;
WHEREAS, in 2014 and 2015 the Pavement Management Program (PMP)will
result in the reconstruction of several miles of City streats and rehabilitation of the sewer
and other utilities in an area approved by the City on an annual basis;
WHEREAS, there is also a public need to continue to support property owners
who wish to address lnflaw and Infiltration issues within their private sanitary sewer
service on a Citywide level;
WHEREAS, a hameowner residing within the Cit}r of Galden Valley as well as the
2014 and 2015 PMP boundaries and availing themselves of the voluntary I & I program
may wish to repair their lateral sewer line or related items in cannection with their
sanitary sewer system;
WNEREAS, this Agreement, 5pecia! Provisions and General Canditions attached
hereta as Exhibit A and made a part of this Agreement, provide certain terms and
conditions far: {i) special assessment of an owner's real property for repairs necessary
to bring praperty in compliance with the City's I & I ordinance; and (ii) payment by the
City for the pertormance by certain pre-qualified private contractors in making
necessary repairs, replacements or rehabilitaian of private sanitary sewer service lines
generaily from residences to the sanitary sewer main line in the street right-of-way.
WHEREAS, a Private Sanitary Sewe� Service Work Order ("Work Order"}, a form
of which is attached hereto as Exhibit B, shall be executed by Contractor, City and the
property owner and shall incorporate by reference the terms and conditions af this
Agresment incfuding wi#hout limitatian the Special Provisions. Once a residential
property owner selects the cantractor from the City's list of pre-qualified contractors to
make such repairs to the owner's sanitary sewer service line, the owner and the
Gontractor shall agree an the Work C}rder and it will be attached ta this Agreement and
made a part hereof wrth respect to the Property named in the Work Order to farm the
G:IPROJECTS12014 PMP�Sanitary Sewer RepairslPrivate SSR ProgramWEWL4greementslMasierAgreement_GenesWater.doc
entire Agreement affecting the City, Contractor, and property owner and the Work
(defined below) on the Property identified.
WHEREAS, the Work covered by the Wvrk Order shali be completed by the
Contractor in a timely and prafessional manner and in accordance with all applicable
laws and regulations.
NOW, THEREFCJRE, it is agreed by and between City anct Contractor that each
2014 and 2015 ! & I related praject to be specially assessed which is undertaken by
Contractor shall be subject to the following terms and conditions including without
limitation the Special Provisions and the terms af any applicable Wark Order between
Contractor, City, and the owner of the subject property:
ARTICLE 1. The Contractor hereby coverrants and agrees to furnish all materials, all
n�cessary tools and equipment, and to do and perform all the work and labar necessary
ta complete the work in accordance with this Agreement, the Speciai Provisions,
Standard Details attached hereto as Exhiblt C, and any applicable Work Order.
The Plans and Specificatians, the proposal of the Contractor{the"Proposal") and the
Contractor's bond, the Work Order and the Special Provisions, together with this
Agreement, shall together constitute the entire Agreement between the parties as if set
forth herein.
ARTICLE 2. The Contractor agrees to commence said Work and conclude the same in
accordance with the Propasal heretafore tiled with the City and in accordance with the
Work Order executed by the City, Contractor, and the subject property owner, including
without limitation the Bid Price as set forth in the Work Order and in accordance with the
time schedule far commencemen#and completion of the Work set forth in the Special
Pravisions, time �eing of the essence in this Agreement, and to complete said Work in
every respect to the satisfactian and approval af the City and the property owner.
ARTICLE 3. The Contractor further agrees ta make, execute, and deliver to the City,
corporate surety bonds, or letter of credit, approved by the City Attorney in the minimum
sum of Twenty Five Thousand Dollars ($25,OQ0) which are hereby incorporated into this
Agreement for the use of said City and af all persons doing Work or furnishing skill,
tools, machinery or materiafs under ar for the purpose of this Agreement, to secure the
faithfui performance and payment under this Agreement by said Contractor and to be
canditioned as required by law for work undertaken in 2014 and 2p15 in connection with
the 2014 and 2015 sanitary sewer infJow and infiltration improvements. The Contractor
alsa agrees that any time the value af the work performed under this contract exceeds
the $25,000 contract limit, the City shall have the optian to modify this contract and
adjusted upwards in$25,040 increments and the Contractor shall provide new
corporate surety bonds, or letter of credit, approved by the City Attorney, in the amount
that the contract has been increased and neither this original Agreement nor the
upwardly adjusted agreements shall become effective unless and until said bonds have
been approved by the City Attorney.
G:IPROJECTS12014 PMP1Sanitary Sewer RepairslPrivate SSR Program(Old}W EW Wgreements\Master
Agreement_GenesW ater.doc
ARTICLE 4. In consideration of the cavenants and agreements stated abave,the City
agrees to pay the Contractor as set forth in Section 12 af the Special Provisions.
ARTICL.E 5. It is understood and agreed by the Contractor that the City, through its
authorized agents and the praperty owner sha(f be the sole and final judges of the
fitness of the work and its acceptability, and no payment shall be made to the
Cantractor hereunder until the work shall have been found acceptable by the City
thraugh iis authorized agents and the praperty owner.
ARTICLE 6. (t is understaad and agreed by the Contractor that, with respect to all work,
the Contractor wifl keep as camplete, exact, and accurate an account of the labor and
materials used as is possible, and in submitting the final statement will itemize and
allocate the costs of said work.
ARTICLE 7. All payments to the Cantractor shall be made payabie ta the order of the
Contractor and the City does not assume and shall not have any responsibiiity far the
allocation of payments or abligations of the Contractor to third pa�ies.
ARTICLE 8. The City reserves the right to cancel the award of any contract at any time
before the execution of the Agreement by all parties including without limitation any
subject praperty awner without any liability against the City.
ARTICLE 9. The City may by written notice terminate this Agreement or any portion
thereof when it is deemed in the best public, state or national interest ta do so; or the
City is unable to adequately fund payment for the Agreement because of changes in
state fiscal policy, regulatiflns or(aw; ar after finding that for reasons beyond the
Contractor's cantrol the Contractor is prevented fram praceeding with or completing the
Work within a reasonable period of time.
In the event that any Wark is terminated under the pravisions hereof, all completed
items or units of work will be paid for at the Agreement Bid Prices. Payment for partialiy
cornpleted items or units of work wiil be rnade in accordance with the pracedures
attached at Exhiblt D and as otherwise mutually agreed to by both parties.
Terminatian of this Agreement ar any portian thereof shaA not relieve the Contractor of
responsibility for the completed Wark, nor shall i# relieve the Contractor's Sureties af
their obligations for and c�ncerning any just claims arising out of the Work performed.
G:IPROJECTS12014 PMP\Sanitary Sewer RepairsSPrivate SSR Program(Old)1NEWWgreementslMaster
Agreemen t_G enes W ater.dac
IN WITNESS WHEREOF, this Agreement has been duEy authorized, made and
entered into as of the date first set forth above.
THE ClTY C)F GOLDEN VALLEY
BY
Shepard M. Harris, Mayor
BY
Thomas D. Burt, City Manager
CONTRACTOR:
BY
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G:iPROJECTS\2014 PMP1Sanitary Sewer RepairslPrivata 5SR Prograrn(Old)iNEWlAgreements\Master
Agreement_GenesW ater.doc
CONTRACT NO. 14-1 B
MASTER AGREEMENT
BETWEEN THE CITY OF GOLDEN VA��EY AND
HIGHYIEW PLUMBING
SANITARY SEW�R SERVICE REPAiR
TNIS MASTER AGREEMENT (the "Agreement") is made this day of
, 2014, by and between the City af Galden Valley, a munieipal
corporation ("City"), and Highview Plumbing ("Contractor"), under the iaws of the State
of Minnesota.
WHEREAS, City operates a voluntary sanitary sewer inflow and infiltration ("I &
I") pragram along with its Pavement Management Program each year;
WHEREAS, in 2014 and 2Q15 the Pavement Management Program (PMP) will
result in the reconstruction of several miles of City streets and rehabilitation of the sewer
and other utilities in an area approved by the City an an annual basis;
WHEREAS, there is also a public need ta continue to support property awners
who wish to address Inflaw and Infi(tration issues within their private sanitary sewer
service on a Citywide Eevel;
WHEREAS, a homeowner residing within the City of Golden Valley as well as the
2014 and 2015 PMP boundaries and availing themselves of the voluntary I & I program
may wish to repair their laterai sewer line or related items in connection with their
sanitary sewer system;
WHEREAS, this Agreement, 5pecial Provisions and General Conditians attached
hereto as Exhibit A and made a part of this Agreemen#, provide certain terms and
conditions for: (i} special assessment of an owner's real property for repairs necessary
#a bring property in compliance with the City's I & I ordinance; and (ii) payment by the
City far the performance by certain pre-qualified private contractors in maki�g
necessary repairs, replacements or rehabili#aion of private sanitary sewe�service lines
generally fram residences ta the sanitary sewer main line in the street right-of-way.
WHEREAS, a Private Sanitary Sewer Service Work Order ("Wark 4rde�"), a form
af which is attached hereto as Exhibit B, shall be executed by Contractor, City and the
praperty owner and shall incorporate by reference the terms and conditions of this
Agreement including withaut lirnitation the Special P�ovisions. O�ce a residential
property owner selects the contractor from the City's list of pre-qualified contractors#o
make such repairs to the awner's sanitary sewer service line, the owner and the
Contractar shall agree on the Work C?rder and it wil! be attached to this Agreement and
made a part heretif with respect to the Property named in the Wark Order ta farm the
G:�PROJECTS12014 PMPWanitary Sewer RepairslPrivate SSR ProgramWEWtAgreementslMasterAgreement_Highview.dac
entire Agreement affecting #he City, Contractor, and property owner and the Work
{defined below} on the Property identi�ied.
WHEREAS, the Wark covered by the Work Order shall be completed by the
Contractor in a timely and prnfessianal manner and in accordance with a!I applicable
laws and regulations.
NOW, THEREFORE, it is agreed by and between Ciry and Contractor that each
2�14 and 2014 I & I related projec#to be speciaUy assessed which is undertaken by
Contractar shall be subject to the fallawing terms and canditions inciuding withaut
limitation the Special Provisions and the terms af any applicable Work Order between
Contractor, City, and#he awner af the subject praperty:
ARTICLE 1. The Contractor hereby covenants and agrees to furnish all materials, a!I
necessary tools and equipment, and to do and perform all the work and labar necessary
to compiete the work in accordance with this Agreement, the Specia! Provisions,
Standard Detaits attached hereto as Exhfblt C, and any applicable Work Order.
The Plans and Specificatians,the prapasal af the Contractor(the"ProposaP'� and the
Contractor's bond, the Wark Order and the Special Provisions, together with this
Agreement, shali together constitute the enfire Agreement between the parties as if set
forth herein.
ARTICLE 2. The Contractar agrees to commence said Wark and conclude the same in
accnrdance with the Praposal heretofare filed with the City and in accordance with the
Wark Order executed by the City, Contractor, and the subject property owner, including
without limitation the Bid Price as set forth in the Wark Order and in accordance with the
time schedul�for camrnencement and completion af the Work set forth in the Special
Provisians, time being af the essence in this Agreement, and to complete said Work in
every respect to the sa#isfactipn and approval af the City and the property owner.
ARTICLE 3. The Contractor further agrees to make, execute, and detiver to the City,
corparate surety bonds, or letter of credit, appraved by the City Attomey in the minimum
sum of Twenty Five Thousand Dollars ($25,000) which are hereby incarparated into this
Agreement far the use of said City and af all persons daing Wark or furnishing skil(,
tools, machinery or materials under or for the purpase of this Agreement, to secure the
faitt�ful perforrnance an�l payment under this Agreement hy said Contractor and ta be
conditioned as required by law far work undertaken in 2014 and 201� in connection with
the 2014 and 2015 sanitary sewer infilow and infiltration improvernents. The Contrac#or
also agrees that any time the value of the work perfarmed under this contract exceeds
the$25,000 cantract limit, the City shall have the option to rnvdify this contract and
adjusted upwards in $25,Q00.increments and the eantractor shall provide new
corporate surety bands, or letter afi credit, appraved by#he City Attomey, in the amQUnt
that the contract has been increased and neither this original Agreement nor the
upwardly adjusted agreements shafl became effective unless and until said bonds have
been approved by the City Attorney.
G:1PR4JECT5�2014 PMP�Sanitary 3ewer Repa(rslPrivate SSR Program(Old)UJEW1Agreemgnts\Ma�ter Agreement Flighview.doc
ARTICl�E 4. In consideration af the covenants and agreemen#s stated abave, the City
agrees to pay the Cantractor as set fo�th in Sec#ion 12 of the Special Provisions.
ARTICLE 5. It is understood and agreed by the Cantractor that the City, through its
authariz�ci agents and the properEy owner shall be the sole and final judges of the
fitness of#he wvrk and its acceptability, and no payment shalE be made to the
Contractor hereunder until the work shali have been faund acceptable by the City
through its authorized agents and the property owner.
ARTICLE 6. It is understood and agreed by the Contra�ctar that, with respect to all work,
the Contractor will keep as comp(ete, exact, and accurate an account of the labor and
materia4s used as is passible, and in subrnitting #he final statement will item'sze and
ailocate the casts of said work.
ARTICLE 7, A(I payments to the Contractor shall be made payable to the order of the
Contractor and the City does not assume and shall not have any resppnsibility for the
aliocabon of payments or abliga�ons of the Contractor to third parfies.
ARTICLE 8. The City reserves the right ta cancel the award af any contract at any time
before the execution of the Agreement by all parties including without limitation any
subject property awner withaut any liability against the City.
ARTlCLE 9. The City may by written notics terminate this Agreement or any portion
thereof when it is deerned in the best public, state or national interest to do so; ar the
City is unable to adequately fund payment for the Agreernen#because of changes in
state fiscal policy, regulations or law; or after�inding that for reasons beyond the
Contractor's control the Contractar is prevented from proceeding with ar completing the
Work within a reasanable period of time.
In the event that any Work is terminated under the provisions hereof, all completed
items ar units of work will be paid for a#the Agreement Bid Prices. Payment far partialfy
campleted items ar units af wcsrk will be rnade in accordance with the procedures
attached at Exhibit D and as othe,wise mutually agreed to by bath pa�rties.
Terrnination of#his Agreement or any partion thereof shall not relieve the Contractor of
responsibiiity for the completed Work, nor shaMl it refieve th�e Contractor's Sureties of
their obligations for and conceming any just claims arising out of the Work performed.
G:IPROJECTS12014 PMPtSanitary Sewer Repairs\Privaie SSR Program(Qld)WEWWBresmentslMasterAgreement Highview.doc
1N WiTNESS WHERE{JF, this Agreement has been duly au#harized, made and
enfered inta as af the date first set forth above.
THE CITY OF GOLDEN VALLEY
BY
Shepard M. Harris, Mayor
BY
Thomas D. Burt, City Manager
CONTRACTQR:
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G;1PRO.lEC7S12014 PMP�Sanitary 8ewer R�airsiPrivate SSR Program(Old)WEW�AgreementslMaster Agreemertt_Highview.doc
CONTRACT N4. 14-'IC
MASTER AGREEMENT
BETWEEN THE CITY OF GOLDEN VALL.EY AND
OUVERStJN SEWER AND WATER
SAMITARY SEWER SERVICE REPAlR
THIS MASTER AGREEMENT (the "Agreement") is made this day of
, 2014, by and between the City of Golden Valley, a municipal corporation
("City"), and Ouverson Sewer and Water ("Contractor"), under the laws of the State of
Minnesota.
WHEREAS, City aperates a voluntary sanitary sewer inflow and infiltration ("I &
1") program alang with its Pavement Management Pragram each year;
V'1lHEREAS, in 2Q14 and 2015 the Pavement Management Program (PMP) will
result in the reconstructian of several miles of City streets and rehabilitation of th� sewer
and other utilities in an area approved by the City an an annual basis;
WNEREAS, there is also a public need to contir�ue to support property owners
who wish to address Inflow and Infiltration issues within their private sanitary sewer
service on a Citywide level:
WHEREAS, a homeawner residing within the City of Golden Valley as well as the
2014 and 2015 PMP boundaries and availing themselves of the valuntary I & I program
may wish to repair their lateral sewer line or related items in connection with their
sanitary sewer system;
WHEREAS, this Agreement, Special Provisions and General Conditions attached
hereto as Exhibit A and made a part of this Agreement, provide certain terms and
canditions for: (i) special assessment af an owner's rea! p�operty for repairs necessary
to bring property in complianc+e with the City's I & I ordinance; and (ii) payment by the
City far the pertormance by certain pre-qualified private cantractors in making
necessary repairs, replacements ar rehabilitaion of private sanitary sewer service lines
generally fram residences to the sanitary sewer main line in the s#reet right-of-way.
WNEREAS, a Private Sanitary Sewer Service W+ark Order ("Work Order"}, a form
of which is attached hereto as Exhibit B, shafl be executed by Contractor, City and the
praperty awner and shall incorporate by reference the terms and conditions af this
Agreement including without limitation the Special Provisians. Once a residentiai
property awner selects the contractar from the City's list of pre-qualified cantractors ta
make such repairs to the owner's sanitary sewer service line, the owner and the
Contractor shall agree on the Work Order and it will be attached ta this Agreement and
made a part hereof with respect ta the Property named in the Work Order to form the
G:\PROJECTS12014 PMPISanitary Sewer Repairslprivate SSR ProgramlNEWWgreementstMasterRgreement_Ouverson.doc
entire Agreement affecting the City, Contractor, and praperty owner and the Work
(defined below} on the Property identified.
WHEREAS, the Work cavered by the Work Order shal! be cornpleted by the
Contractor in a timely and professional manner and in accordance with ali applicable
laws and regulations.
NC3W,THEREFORE, it is agreed by and between City and Cantractar that each
2014 and 2015 I & i related project to be specially assessed which is undertaken by
Contractor shall be subject to the following terms and conditions including without
limitation the Special Provisic�ns and the terms of any applicabf�Work Order between
Contractor, City, and the awner of the subject property:
ARTICLE 1. The Contractor hereby cAVenants and agrees to furnish a!I materials, a!I
necessary tools and equipment, and to da and perform all the work and labor necessary
ta cornplete the work in accordance with this Agreement, the Special Provisians,
Standard Details attached hereto as Exhibit C, and any applicable Work Order.
The Plans and Speciflcations, the proposa! af the Ca�rtractor(the "Proposal") and the
Contractor's bond, the Work Order and the Special Pravisions, together with this
Agreement, shall fogether canstitute the entire Agreement between the parties as if set
forth herein.
ARTICLE 2. The Contractar agrees to commence said Work and conclude the same in
accordance with the Proposal heretofore filed with the Ciiy and in accordance with the
Work Order executed by the City, Cantractor, and the subject property awner, including
without limitation the Bid Price as set forth in the Wark Order and in accordance wi#h the
time schedule for commencernent and completion af the Wark set forfh in the Special
Pravisions, time being of the essence in this Agreement, and to camplete said Work in
every respect to the sa#isfaction and approvat of the City and the property owner.
ARTICL.E 3. The Contractor further agrees to rnake, execute, and deliver to the City,
carporate surety bonds, ar letter of credit, approved by tfie City Attomey in the minimum
sum of Twenty Five Thousand Dollars {$25,Q00} which are hereby incorporated into this
Ag�eement for the use of said City and of all persons doing Work or furnishing skill,
toots, machinery or materials under or for the purpose of this Agreement, to secure the
faithful performance and payment under this Agreernent by said Contractor and to be
conditioned as required by law for work undertaken in 2014 and 2015 in connectinn with
the 2014 and 2015 sanitary sewer infiow and infiltration irnprovements. The Contractor
also agrees that any time the value af the work performed under this contract exceeds
the $25,OOd contract limit, the City shall ha�e the aption#o modify this contract and
adjusted upwards in $25,000 increments and the Contractor shall pravide new
corporate surety bonds, or letter of credit, approved by the City Attamey, in the amount
that the contract has been increased and neither this ariginal Agreement nor the
upwardly adjusted agreements shall become effective unless and until said bonds have
been approved by the City Attorney.
G:IPRWECTS120f4 PMP1Sanftary Sewer RepairslPrivate SSR Propram(Old)WEWWgreemenislMasterAgreemenl Ouverson.doc
ARTICLE 4. In cansideration of the covenants and agreements stated abave, the City
agrees ta pay the Contractor as set forth in Section 12 af the Special Provisions.
ARTlCLE 5. It is understood and agreed by the Contractor that tne City, through its
authorized agents and the praperty owner shall be the sole and final judges of the
fitness of the wark and its acceptability, and na payment shall be made to the
Contractor hereunder until the wark shaif have been faund acceptable by the City
thraugh its autharized agents and the property owner.
ARTiCLE 6. It is understood and agreed by the Contractar that, with respect ta all work,
the Contractor wiil keep as complete, exact, and accurate an account of the labor and
materials used as is possible, and in submitting the finai statement wi!! itemize and
al{ocafe the casts of said wark.
ARTIGLE 7. All payments ta the Contractor shali be made payable to the orcler of the
Cantractor and the City does nat assume and shal! not have any responsibility for the
allocation af payments or obligations of the Contractor to third parties.
ARTICI.E 8. The Ci#y reserves the right to cancel the award of any cantract at any time
befare the execution of the Agreement by all parties including without lirnitation any
�ubject praperty owner without any liability against the City.
ARTICLE 9. The City may by written notice terminate this Agreement or any portion
thereof when it is deemed in the best public, state or natianal int�rest to do sa; or the
City is unable to adequately fund payment for the Agreement because of changes in
state fiscal policy, regulations or faw; or after finding that for reasons beyand the
Contractor's control the Contractor is prevented frorn proceeding wi#h or cornpleting the
Work within a reasonable period af time.
In the event that any Work is terminated under the provisions hereof, al! completed
items or units of work will be paid for at the Agreement Bid Priaes. Payment for partially
completed ifiems or units o#work will be made in accordance with the procedures
attached at Exhibit D and as atherwise mutually agreed to by both parties.
Termination of this Agreement or any portion �ereof shall not relieve the Cantractor af
responsibitity for the campleted Work, nor shalf it relieve the Contractor's Sureties of
their abligations for and conceming any just claims arising ou#of the Wark perfarmed.
G:IPROJECTS12014 PMP�Sanitary Sewer RepalrslPrivate SSR Program(Old)WEW1Agreements?Master A.greement Ouverson.doc
IN WITNESS WHEREOF, this Agreement has been duly authorized, made and
entered into as of the date first set forth above.
THE CITY OF GOLDEN VALLEY
BY
Shepard M. Harris, Mayor
BY
Thamas D. Burt, City Manager
CONTRACTOR:
,��'>
BY �'
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ITS 6�''�¢"'�"`' �
BY
ITS
G:\PROJECTSt2014 PMi'1Sanitary Sewer RepairslPrivate SSR Program(qid}WEW1AgreementslMaster Agresment Ouverson.doc
PRtVATE SANITARY SEWER SERVICE WORK C►RDER
Property C)wner:
Property Address:
1 "Propertv Owner" hereby acknowiedge the information I have pravided is complete and
accurate and that I am the fes owner af the property. I also acknowledge that I desire
that #he work contained in this dacument be performed an the Property identified above
{the "Pro e "}, and on the sanitary sewer service line providing service to the Property,
by Contractor identified on the attached Pavement Management Program - Private
Sanitary Sewer Service Work Order ("Work Order"}. I grant permission for the
Contractor to perform this work an the Property.
! acknowledge that I have read and understand the following restrictions, limitations and
requirements of the sanitary sewer service replacement program.
1. Contractor will remove any obstacles, including but nat limited to
sidewalks, trees, landscaping, gardens, private lighting, irrigation systems,
electric dog fences and retaining walls, as necessary to perform the work
described in this doeument and that eertain Master Agreement between
the City and Cantractor including without limitation the documents
attached thereto and made a pa�t thereof. I also understand that the
Contractor will restare any excavated areas with sod or seed and that
reinstallation of all other items will nat be performed by Contractor, and
#hat I will be responsib(e for any restoration of any of said items.
2. I understand that the sod or seed installed on my private property wi(I be
my responsibility ta maintain, including watering; and Contractor will not
pravide any warranty for sod vr seed.
3. I understand that the sanitary sewer service repairs included in this work
are intended to address the inflow and in�ltration af clear water into the
sanitary sewer system only. I also understand that I may choose to make
repairs to address ather issues such as set#lements or sags in the sanitary
sewer service line which services my home that if not addressed, may
result in blockage of the service line, and poten#ially result in backup of
sewage into my home. I will nat hold the City of Galden Valley or its
agents ar contraetors liable for any sewage backup resulting from any of
my decisions related #o repairs to address non inflow and infiltration
defects.
B-1
1 further acknowledge this Wark �rder is subject to a Master Agreement between
Contractor and the City of Golden Valley including without limitation certain Special
Provisians as described therein.
I understand that I will be responsible for 100 percent af the cost of the authorized work,
pius an administrative fee. Both are payable in full to the City of Golden Valley following
completion of the work ar through a speciaf assessment certified to my property taxes at
the interest rate established by the City Council over a periad of up to ten years. I also
hereby waive my rights to a hearing and appeal of the special assessment for all work
related ta sanitary sewer service repairs as outlined herein accarding to Minnesota
Statutes, Chapter�29.
By signing this document � attest that I have read and understand the above information
and relatsd information. As the undersigned properly owner, I release the City of
Golden Valley, its emplayees, agents and contractors, from any claim or causes of
actian in cannection with the wark authorized herein.
Property Owner's Signa#ure: Date:
Accepted by: Date:
Cantractor
Accepted by: Date:
City
B-2
1 t 1 ' • �
PROPERTY OWNER
ADDRESS
ADDRESS OF SERVICE DAY PHONE NIGHT PHONE
CONTRACTt3R
ADDRESS PHONE
Tatai Cost of Work Constructed:
Administration Fee: 7% of Tatal Cost up to $250:
Estimate not to be excesded by more than$500 wifhvut authorization af the property owner.
I acknowiedge this work order and estimat�fo be flnal; no additlonal work orders wilt be
submitted for repair of this service. Resident 3ignature:
B-3
Cl��1 C��
Public Works De artment
r
763-593-8030/763-593-3988(fax?
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. H. Call for Public Hearing to Vacate a Drainage and Utility Easement in the Plats of Woodlawn
Park and Eldridge 3rd Addition P.U.D. 109 (4824 Triton Drive)
Prepared By
Jeannine Clancy, Director of Public Works
Joe Fox, EIT, Water Resources Engineer
Summary
A developer has proposed a minor subdivision which would divide 4824 Triton Drive into two
parcels. During the platting process, it was determined that existing easements on the property
need to be vacated before the final plat is approved.
Eldridge 3rd Addition P.U.D. 109 was platted with five lots and an outlot. The developer recently
purchased the adjacent property at 4824 Triton Drive. He seeks to combine this property with the
outlot of Etdridge 3rd Addition P.U.D. 109 and then divide it to create two new lots.
Consistent with City Code, the proposed final plat includes the dedication of drainage and utility
easements on each lot. In general, the proposed easements are similar to the existing easements
being vacated.
Staff has sent a letter to all private utility companies requesting their review and comment. It is
anticipated there will be no objections to this easement vacation. No notice to the Commissioner
of Natural Resources is required for this vacation. If City Council approves the call for public
hearing, staff will publish and post a notice of public hearing and send letters to all affected
property owners consistent with state statute.
Attachments
• Eldridge 7th Addition: Easement Vacation Sketch (showing easements to be vacated) (1 page)
• Eldridge 7th Addition: Proposed Easement Sketch (showing proposed easements) (1 page)
• Resolution Establishing a Public Hearing on March 4, 2014 to Consider Vacation of a Drainage
and Utility Easement and Platted Outlot in the Plats of Woodlawn Park and Eldridge 3rd
Addition P.U.D. 109 (4824 Triton Drive) (1 page)
Recommended Action
Motion to adopt Resolution Establishing a Public Hearing on March 4, 2014 to Consider Vacation
of a Drainage and Utility Easement and Platted Outlot in the Plats of Woodlawn Park and Eldridge
3rd Addition P.U.D. 109 (4824 Triton Drive).
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Resolution 14-9 February 5, 2014
Member introduced the following resolution and moved its adoption:
RESOLUTION ESTABLISHING A PUBLIC HEARING ON MARCH 4, 2014 TO CONSIDER
VACATION OF A DRAINAGE AND UTILITY EASEMENT AND PLATTED OUTLOT IN
THEPLATS OF WOODLAWN PARK AND ELDRIDGE 3RD ADDITION P.U.D. 109
(4824 TRITON DRIVE)
WHEREAS, the City desires to consider vacation of all easements in the recorded
plats of WOODLAWN PARK and ELDRIDGE 3RD ADDITION P.U.D. 109. Legally
described as follows:
Lot 5, Block 8, WOODLAWN PARK, Hennepin County, Minnesota; and
Outlot A, ELDRIDGE 3RD ADDITION, Hennepin County, Minnesota.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Golden
Valley hereby schedules a public hearing on March 4, 2014, at 7 pm to consider vacation
of the easements.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
Gt��1 t3� �'�: g,,;
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763-593-8003!763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. I. Council Assignments
Prepared By
Thomas Burt, City Manager
Summary
Each year the Council assigns Council Members to serve as representatives on various Committees and
Subcommittees. As discussed at the lanuary Council/Manager meeting the assignments are listed below.
These appointments are for a one year term.
Council Liaisons
Board of Zoning Appeals Fonnest
Civil Service Commission Clausen
Environmental Commission Fonnest
Envision Connection Project Board of Directors Harris
Human Rights Commission Snope
Human Services Fund Clausen
Open Space and Recreation Commission Clausen
Planning Commission Schmidgall
Other Assi�nments
Beyond the Yellow Ribbon Campaign Harris, Clausen
Golden Valley Business Council Fonnest, Snope
Golden Valley Historical Society Board Member Schmidgall
Hennepin County Bottineau Transitway Policy Advisory Committee Snope, Harris
Hopkins School District 270 Cities Joint Meetings Harris
Hopkins School District 270 Caring Youth Committee TBD
Joint Water Planning and Governance Task Force Harris
Legislative Liaison and Spokesperson Harris, Snope
Metro Cities Schmidgall, Delegate
Snope, Alternate
Northwest Suburbs Cable Communications Commission Clausen
Robbinsdale School District 281 Government Advisory Committee Fonnest
Recommended Action
Motion to make the appointments as listed above.
���� ��
Cit Administration Council
Y �
763-593-3991 /763-593-8109{fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. J. Approval of Additional Meetings for Council Reimbursement
Prepared By
Judy Nally, Administrative Assistant
Summary
At the January 14, 2014 Council/Manager meeting the Council asked staff to prepare an updated
list of ineetings that are eligible for reimbursement.
Recommended Action
Motion to approve the meetings for Council reimbursement as listed below:
� Bassett Creek Watershed Management Commission
� Beyond the Yellow Ribbon Campaign
� Golden Valley Business Council
� Golden Valley Mistorical Society
� Hennepin County Bottineau Transitway Policy Advisory Committee
� Hopkins School District 270 Caring Youth Committee
� Hopkins School District 270 Cities Joint Meetings
� I-394 Joint Task Force
� Joint Water Planning and Governance Task Force
� League of Minnesota Cities (LMC) - Committee Meetings, Legislative Conference and Annual
Conference
� Metro Cities-Annual Meeting, Legislative Adoption Meeting, Regional Briefings, and
Committees
� Minnehaha Creek Watershed District
� National League of Cities (NLC) - Congressional City Conference in the spring, Congress of
Cities in fall and Board Meetings
� Robbinsdale School District 281 Government Advisory Committee
� Senior Community Services Board
� TwinWest Chamber of Commerce- Mayor/Manager Meetings
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Park and Recreation Department
763-512-2345/763-512-2344(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. K. Authorization to Sign Agreement with Hennepin County for Purchase of Wildwood Park Play
Structure
Prepared By
Rick Birno, Director of Parks and Recreation
Summary
The City, in cooperation with the School of Engineering and Arts (SEA), applied for and was
awarded $50,000 grant through the Hennepin County Youth Sports Grant Program. The grant
money will be used to purchase a new play structure for Wildwood Park.
Attachment
• Agreement for Golden Valley Wildwood Park Play Structure (8 pages)
Recommended Action
Motion to authorize the Mayor and City Manager to sign Contract No: A132333, Agreement for
Golden Valley Wildwood Park Play Structure with Hennepin County for the purchase of a new
structure.
Contract No: A132333
AGREEMENT FOR
GOLDEN VALLEY WILDWOOD PARK
PLAYSTRUCTURE
This Agreement is between the County of Hennepin, State of Minnesota("COLJNTY"),
A-2300 Government Center, Minneapolis, MN 55487, and the City of Golden Valley, 200
Brookview Parkway, Golden Valley, MN 55426 ("LOCAL UNIT OF GOVERNMENT"herein
"LGU").
Recitals
1. Section 473.757, subd. 2 of Minnesota Statutes authorizes Hennepin County to make
grants for youth activities and youth and amateur sports within Hennepin County with
certain funds collected as part of the sales tax authorized in Section 473.757, subd. 10 of
Minnesota Statutes.
2. Pursuant to Hennepin County Board Resolution 09-0320R3, Hennepin County created
the Hennepin Youth Sports Program. The Hennepin Youth Sports Program makes grants
for youth sports and activities and amateur sports within Hennepin County.
3. In 2013, as part of the Hennepin Youth Sports Program,by Resolution No. 13-0495R1,
Hennepin County authorized an award of$50,000 to the LGU for play structure
replacement at Wildwood Park.
NOW, THEREFORE,the parties hereto do hereby agree as follows:
The parties agree as follows:
1. TERM AND COST OF THE AGREEMENT
The LGU agrees to complete and provide all necessary documentation for payment for
the Project described in Section 2 between January 1, 2014 and July 31, 2015. The
COUNTY agrees to contribute, an amount not to exceed $50,000 to the LGU far the
Project.
2. USE OF FUNDS
The LGU shall use all funds received under this Agreement for construction of the
Project in accordance with the application submitted by the LGU to the Minnesota
Amateur Sports Commission. The application for the Project dated October 10, 2013 is
on file with Hennepin County and this application is incorporated into this Agreement by
this reference. The LGU shall be solely responsible for securing all additional funds
needed for completion of the Project.
The parties shall cooperatively and collaboratively develop Project marketing including
but not limited to a permanent plaque or sign, news releases, public announcements,
social media, video, civic opportunities, logos and community events. The LGU shall not
unreasonably refuse or withhold participation from any COUNTY initiated marketing
project, plan or strategy.
The LGU shall provide advance copy of the LGU's independently developed messaging
and marketing materials regarding the Project to COUNTY for review and approval.
COiJNTY may, in its sole discretion, reject any proposed marketing if COUNTY
determines the proposed marketing does not reflect the spirit or intent of the Project,this
grant or is otherwise contrary to COUNTY's best interests.
Upon completion of the project,the LGU shall provide information, data, statistics and
other metrics related to the project, facilities, participants and/or related activities,
including but not limited to usage numbers,who is using the park, and what changes in
usage were noted. This information shall be provided within one year of completion and
on an annual basis for two years thereafter.
3. PAYMENT FOR SERVICES
All funds shall be paid to LGU after COUNTY has agreed that the Project is complete,
demonstrated by a Certificate of Occupancy when applicable or an Affidavit of Project
Completion (See Attachment A).
In addition, The LGU shall submit invoices for Project expenses with a letter which will
be furnished by the COUNTY(see Attachment B). If the total cost of the completed
Project is less than the amount identified by the LGU in the budget the LGU submitted
for the Project, the COLINTY's payment will be reduced based on a pro rata share of the
difference between the budgeted amount and the actual amount.
Payment shall be made directly to the LGU upon the presentation of a complete claim in
the manner provided by law governing the COLTNTY'S payment of claims and/or
invoices. Payment shall be made within forty-five (45) days from receipt of the invoice.
4. PROFESSIONAL CREDENTIALS
INTENTIONALLY OMITTED
5. INDEPENDENT CONTRACTOR
LGU shall select the means, method, and manner of performing the services. Nothing is
intended or should be construed as creating or establishing the relationship of co-partners
between the parties or as constituting LGU as the agent, representative, or employee of
the COi1NTY for any purpose. LGU is and shall remain an independent LGU for all
services performed under this Agreement. LGU shall secure at its own expense all
2
personnel required in performing services under this Agreement. Any personnel of LGU
or other persons while engaged in the performance of any work or services required by
LGU will have no contractual relationship with the COUNTY and will not be considered
employees of the COUNTY. The COLJNTY shall not be responsible for any claims that
arise out of employment or alleged employment under the Minnesota Economic Security
Law or the Workers' Compensation Act of the State of Minnesota on behalf of any
personnel, including,without limitation, claims of discrimination against LGU, its
officers, agents, LGUs, or employees. LGU shall defend, indemnify, and hold harmless
the COUNTY, its officials, officers, agents, volunteers, and employees from all such
claims irrespective of any determination of any pertinent tribunal, agency, board,
commission, or court. Such personnel or other persons shall neither require nor be
entitled to any compensation, rights, or benefits of any kind from the COL7NTY,
including, without limitation,tenure rights, medical and hospital care, sick and vacation
leave, Workers' Compensation, Re-employment Compensation, disability, severance pay,
and retirement benefits.
6. NON-DISCRIMINATION
A. In accordance with the COiJNTY's policies against discrimination, LGU agrees
that it shall not exclude any person from full employment rights nor prohibit
participation in or the benefits of, any program, service or activity on the grounds
of race, color, creed, religion, age, sex, disability, marital status, sexual
orientation, public assistance status, or national origin. No person who is
protected by applicable Federal or State laws against discrimination shall be
subjected to discrimination.
7. INDEMNIFICATION
LGU agrees to defend, indemnify, and hold harmless the COUNTY, its officials, officers,
agents, volunteers and employees from any liability, claims, causes of action,judgments,
damages, losses, costs, or expenses, including reasonable attorney's fees, resulting
directly or indirectly from any act or omission of LGU, a subcontractor hired by the
LGU, anyone directly or indirectly employed by them, and/or anyone for whose acts
and/or omissions they may be liable in the performance of the services required by this
Agreement, and against all loss by reason of the failure of LGU to perform any obligation
under this Agreement.
Nothing in this Agreement constitutes a waiver by the LGUs of any statutory or common
law defenses, immunities, or limits on liability. The LGUs cannot be required to pay on
behalf of themselves and COtJNTY to a third party, any amounts in excess of the limits
on liability established in Minnesota Statutes Chapter 466 applicable to any one party.
The limits of liability for COIJNTY and LGUs may not be added together to determine
the maximum amount of liability for LGUs.
3
8. DATA PRACTICES
LGU, its officers, agents, owners, partners, employees, volunteers and subLGUs shall
abide by the provisions of the Minnesota Government Data Practices Act, Minnesota
Statutes, Chapter 13 (MGDPA), the Health Insurance Portability and Accountability Act
and implementing regulations, if applicable, and all other applicable state and federal
laws, rules, regulations and orders relating to data privacy or confidentiality. If LGU
creates, collects, receives, stores, uses, maintains or disseminates data because it performs
functions of the COiJNTY pursuant to this Agreement,then LGU must comply with the
requirements of the MGDPA as if it were a government entity, and may be held liable
under the MGDPA for noncompliance. LGU agrees to defend, indemnify and hold
harmless the COi1NTY, its officials, officers, agents, employees, and volunteers from
any claims resulting from LGU's officers', agents', owners', partners', employees',
volunteers', assignees' or subLGUs' unlawful disclosure and/or use of such protected
data, or other noncompliance with the requirements of this section. LGU agrees to
promptly notify the COUNTY if it becomes aware of any potential claims, or facts giving
rise to such claims, under the MGDPA. The terms of this section shall survive the
cancellation or termination of this Agreement.
9. RECORDS—AVAILABILITY/ACCESS
Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, LGU agrees
that the COiJNTY, the State Auditor,the Legislative Auditor or any of their authorized
representatives, at any time during normal business hours, and as often as they may
reasonably deem necessary, shall have access to and the right to examine, audit, excerpt,
and transcribe any books, documents, papers, records, etc., which are pertinent to the
accounting practices and procedures of LGU and involve transactions relating to this
Agreement. LGU shall maintain these materials and allow access during the period of
this Agreement and for six(6) years after its termination or cancellation.
10. SUCCESSORS SUBCONTRACTING AND ASSIGNMENTS
A. LGU binds itself, its partners, successors, assigns and legal representatives to the
COiJNTY for all covenants, agreements and obligations contained in the contract
documents.
B. LGU shall not assign,transfer or pledge this Agreement and/or the services to be
performed, whether in whole ar in part, nor assign any monies due or to become
due to it without the prior written consent of the COi1NTY. A consent to assign
shall be subject to such conditions and provisions as the COiJNTY may deem
necessary, accomplished by execution of a form prepared by the COiJNTY and
signed by LGU, the assignee and the COLINTY. Permission to assign, however,
shall under no circumstances relieve LGU of its liabilities and obligations under
the Agreement.
4
C. LGU may subcontract for the services to be performed pursuant to this contract.
Permission to subcontract, however, shall under no circumstances relieve LGU of
its liabilities and obligations under the Agreement. Further, LGU shall be fully
responsible for the acts, omissions, and failure of its subLGUs in the performance
of the specified contractual services, and of person(s) directly or indirectly
employed by subLGUs. Contracts between LGU and each subLGU shall require
that the subLGU's services be performed in accordance with the terms and
conditions specified. LGU shall make contracts between LGU and subLGUs
available upon request.
1 l. MERGER AND MODIFICATION
A. It is understood and agreed that the entire Agreement between the parties is
contained herein and that this Agreement supersedes all oral agreements and
� negotiations between the parties relating to the subject matter. All items that are
referenced or that are attached are incorporated and made a part of this
Agreement. If there is any conflict between the terms of this Agreement and
referenced or attached items, the terms of this Agreement shall prevail.
B. Any alterations, variations, modifications, or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing as an
amendment to this Agreement signed by the parties.
12. DEFAULT AND CANCELLATION
A. If LGU fails to perform any of the provisions of this Agreement or so fails to
administer the wark as to endanger the performance of the Agreement, it shall be
in default. Unless LGU's default is excused by the COLTNTY,the COUNTY may
upon written notice immediately cancel this Agreement in its entirety.
Additionally, failure to comply with the terms of this Agreement shall be just
cause for the COiJNTY to delay payment until LGU's compliance. In the event
of a decision to withhold payment,the COiJNTY shall furnish prior written notice
to LGU.
B. The above remedies shall be in addition to any other right or remedy available to
the COiJNTY under this Agreement, law, statute, rule, and/or equity.
G The COUNTY's failure to insist upon strict performance of any provision or to
exercise any right under this Agreement shall not be deemed a relinquishment or
waiver of the same, unless consented to in writing. Such consent shall not
constitute a general waiver or relinquishment throughout the entire term of the
Agreement.
D. This Agreement may be canceled with or without cause by either party upon
thirty(30) day written notice. If COiJNTY cancels this Agreement without cause
5
upon thirty days written notice, COLJNTY shall pay the LGU reasonable expenses
incurred prior to the notice of cancellation.
E. Provisions that by their nature are intended to survive the term, cancellation or
termination of this Agreement include but are not limited to: INDEPENDENT
CONTRACTOR; INDEMNIFICATION; DATA PRACTICES; RECORDS-
AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION;
PROMOTIONAL LITERATURE; and MINNESOTA LAW GOVERNS.
13. CONTRACT PROCESSING AND ADMINISTRATION
The Minnesota Amateur Sports Commission ("MASC") will serve as staff liaison in the
grant process administration. Responsibilities will include but not be limited to:
forwarding all required grant processing documents to LGU; and forwarding appropriate
documents to COLTNTY for processing and/or execution (i.e., grant contract and invoice
requests). MASC will serve as contact for grant administration and/or processing
inquiries.
Jan Craig Svidron, or successor, shall manage this Agreement on behalf of the COiJNTY
and serve as contract liaison between the COiJNTY and LGU.
14. COMPLIANCE AND NON-DEBARMENT CERTIFICATION
A. LGU shall comply with all applicable federal, state and local statutes, regulations,
rules and ordinances currently in force or later enacted.
B. If the source or partial source of funds for payment of services under this
Agreement is federal, state or other grant monies, LGU shall comply with all
applicable conditions of the specific referenced or attached grant.
C. LGU certifies that it is not prohibited from doing business with either the federal
government or the State of Minnesota as a result of debarment or suspension
proceedings.
15. NOTICES
Any notice or demand which must be given or made by a party under this Agreement or
any statute or ordinance shall be in writing, and shall be sent registered or certified mail.
Notices to the COUNTY shall be sent to the County Administrator with a copy to the
originating Department at the address given in the opening paragraph of the Agreement.
Notice to LGU shall be sent to the address stated in the opening paragraph of the
Agreement.
6
16. PROMOTIONAL LITERATURE
LGU agrees that the terms "Hennepin County" or any derivative shall not be utilized in
any promotional literature, advertisements of any type or form or client lists without the
express prior written consent of the COLJNTY.
17. MINNESOTA LAWS GOVERN
The Laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations
between the parties and their performance. The appropriate venue and jurisdiction for
any litigation will be those courts located within the County of Hennepin, State of
Minnesota. Litigation, however, in the federal courts involving the parties will be in the
appropriate federal court within the State of Minnesota. If any provision of this
Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be
affected.
THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK
7
LGU AUTHORIZATION
*LGU:
By:
Its:
And:
Its:
organized under:
Statutory Option A Option B Charter
*LGU shall submit applicable documentation (articles, bylaws, resolutions or ordinances)that
confirms the signatory's delegation of authority. This documentation shall be submitted at the
time LGU returns the Agreement to the COUNTY. Documentation is not required for a sole
proprietorship.
COUNTY BOARD AUTHORIZATION
COUNTY OF HENNEPIN
STATE OF MINNESOTA
Reviewed by the County
Attorney's Office
ATTEST:
Deputy/Clerk of County Board
Date: Date:
And:
Assistant/Deputy/County Administrator
Date:
8
cit�y o�
1 Fin
anct I�partm�nt
763-593-8013/763-593-8109(fax)
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Executive Summary For Action
Golden Valley City Council Meeting
February 5, 2014
Agenda Item
3. L. Designating Hennepin County as Agent Responsible for Holding Public Hearing- Multifamily
Housing Developments and Issuance of Revenue Notes- City of New Hope for Homeward Bound,
Inc.
Prepared By
Sue Virnig, Finance Director
Summary
Homeward Bound, Inc. has requested that the City of New Hope issue revenue obligations (the
bonds) in the principal amount of$3,400,000. The Borrower proposes to use the proceeds of the
Notes to be used to (i) refinance the HUD loans for the existing facilities for the disabled located
in the Cities of Golden Valley, Crystal, Robbinsdale, Plymouth, Hopkins, Minnetonka, St. Louis
Park, Maple Grove, Brooklyn Park, and New Hope; (ii) finance the acquisition of land and the
acquisition, construction, and equipping of a new facility proposed to be located in the City of
Golden Valley; (iii) fund any required reserves; and (iv) pay the costs of issuance of the Notes.
The notes are proposed to be issued pursuant to MN Statutes, Chapter 462C, as amended and
MN Statutes, Sections 471.59 and 471.656 as amended. Pursuant to the public notice
requirements of the Act and Section 147(f) of the Internal Revenue Code of 1986, as amended to
hold a public hearing on the approval of the issuance of Notes, a cooperative agreement to be
entered into with the other cities in which portions of the Project are located, and a housing
program prepared by the City of New Hope in accordance with the Act. However, Section 5f.103-
2(d) of the code provides that public hearings by multiple governmental units may be combined
into one public hearing as long as the combined hearing is a joint undertaking providing all the
residents of the participating governmental units a reasonable opportunity to be heard.
The attached resolution designates Hennepin County, MN as the agent responsible for
conducting a combined public hearing on behalf of the Cities of Golden Valley, Crystal,
Robbinsdale, Plymouth, Hopkins, Minnetonka, St. Louis Park, Maple Grove, and Brooklyn Park.
The Public Hearing is expected to take place on February 25, 2014 or March 11, 2014. The Public
Hearing Notice will be published in the Sun Post.
The City Council of the City of New Hope, as the issuer of the Notes, will conduct a separate
public hearing to satisfy the requirements of the Act and Section 147(f) of the Code.
Following the Public Hearing to be conducted by Hennepin County, each City Council will be
asked to adopt a resolution approving the issuance of the Notes by the City of New Hope,
authorizing the execution of the Cooperative Agreement, and approving the Housing Program.
The location of the existing Golden Valley facility owned by Homeward Bound, Inc. is located at
1629 Independence Avenue North. The location of the proposed new facility located in Golden
Valley is at 6615 Medicine Lake Road.
Attachments
• Resolution Appointing Hennepin County, Minnesota as Agent with Respect to a Public
Hearing Regarding Housing Developments and the Issuance of Revenue Obligations for the
Benefit of Homeward Bound, Inc. (2 pages)
Recommended Action
Move to adopt Resolution Appointing Hennepin County, Minnesota as Agent with Respect to a
Public Hearing Regarding Housing Developments and the Issuance of Revenue Obligations for the
Benefit of Homeward Bound, Inc.
Resolution 14-10 February 5, 2014
Member introduced the following resolution and moved its adoption:
RESOLUTION APPOINTING HENNEPIN COUNTY, MINNESOTA AS AGENT
WITH RESPECT TO A PUBLIC HEARING REGARDING HOUSING DEVELOPMENTS
AND THE ISSUANCE OF REVENUE OBLIGATIONS FOR THE BENEFIT OF
HOMEWARD BOUND, INC.
WHEREAS, Homeward Bound, Inc., a Minnesota nonprofit corporation (the
"Borrower"), owns and operates the following housing facilities for the disabled located at
4300 Lake Drive, Robbinsdale, Minnesota; 3300 Fountain Lane, Plymouth, Minnesota; 315
Saratoga Lane North, Plymouth, Minnesota; 13522 Sunset Trail, Plymouth, Minnesota; 305
Althea Lane, Hopkins, Minnesota; 4213 Zealand Avenue North, New Hope, Minnesota;
3009 Atwood Avenue, Minnetonka, Minnesota; 4025 Jersey Avenue North, Crystal,
Minnesota; 3535 June Avenue North, Crystal, Minnesota; 5720 43rd Avenue North, Crystal,
Minnesota; 3529 Lee Avenue North, Crystal, Minnesota; 6809 36th Avenue North, Crystal,
Minnesota; 4155 Webster Avenue South, St. Louis Park, Minnesota; 6452 Bluebird Circle,
Maple Grove, Minnesota; 6769 East Fish Lake Road, Maple Grove, Minnesota; 7324 Noble
Court, Brooklyn Park, Minnesota; 7839 Brooklyn Boulevard, Brooklyn Park, Minnesota;
1629 Independence Avenue North, Golden Valley, Minnesota (the "Existing Facilities"); and
WHEREAS, the Borrower has proposed that the City of New Hope, Minnesota (the
"City of New Hope") issue revenue obligations (the "Notes") for the benefit of the Borrower
in order to (i) refinance one or more 30-year HUD loans for the Borrower's Existing
Facilities; and (ii) finance the acquisition of land and the acquisition, construction, and
equipping of a new facility proposed to be located in Golden Valley, Minnesota (the "New
Facility," and collectively with the Existing Facilities, the "Project"); and
WHEREAS, pursuant to Section 147(� of the Internal Revenue Code of 1986, as
amended (the "Code"), Minnesota Statutes, Chapter 462C, as amended (the "Act"), and
Minnesota Statutes, Sections 471.59 and 471.656, as amended, prior to the issuance of
the Notes by the City of New Hope, each city in which the Project is located is required to
conduct a public hearing on the Project, a housing program in accordance with the Act, and
the issuance of the Notes; and
WHEREAS, pursuant to Section 5f.103-2(d) of the Code, the public hearings may be
combined into one public hearing as long as the combined public hearing is a joint
undertaking which would provide all of the residents of each city a reasonable opportunity
to be heard; and
WHEREAS, the Cities of Golden Valley, Crystal, Robbinsdale, Plymouth, Hopkins,
Minnetonka, St. Louis Park, Maple Grove, and Brooklyn Park, Minnesota (the "Participant
Cities") desire to designate Hennepin County, Minnesota ("Hennepin County") as the agent
responsible for conducting the required public hearing, in accordance with Section 5f.103-
2(d) of the Code;
Resolution 14-10 - Continued February 5, 2014
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Golden
Valley, Minnesota, as follows:
1. Hennepin County is hereby designated as the agent for purposes of
conducting a public hearing with respect to the Project, the housing program, and the
issuance of the Notes.
2. This resolution shall be in full force and effect from and after its passage.
Shepard M. Harris, Mayor
ATTEST:
Susan M. Virnig, City Clerk
The motion for the adoption of the foregoing resolution was seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted, signed by the Mayor
and his signature attested by the City Clerk.
C;t��, U�
Planning Department
763 593 80951763 593 8109(fax)
Executive Summary for Action
Golden Valley City Council Meeting
February 5, 2014
"60 Days" Deadline: February 10, 2014
Agenda Item
4. A. Public Hearing- Preliminary Plan for Carousel Automobiles PUD No. 95, Amendment#2 -
9191 and 9393 Wayzata Boulevard -Twin Cities Automotive DBA Golden Valley TCA P., LLC,
Applicant
Prepared By
Jason Zimmerman, City Planner
Summary
Twin Cities Automotive is requesting an amendment to Carousel Automobiles PUD No. 95 to
expand and renovate the Porsche of Minneapolis facility and modify the existing parking. The
original PUD permit for a new auto dealership was approved by the City Council on October 2,
2001. An amendment to add to the PUD a lot across the street for parking was approved in 2002.
The total lot area for the PUD is 9.9 acres; the property contains two dealerships—Audi of
Minneapolis and Porsche of Minneapolis.
The proposed PUD amendment would allow the applicant to expand the Porsche of Minneapolis
building (9191 Wayzata Boulevard) from 12,994 square feet to 26,455 square feet and to modify
the existing parking at the Porsche dealership. Currently there are 193 parking spaces; under the
proposed modifications there would be 149 parking spaces for a net reduction of 44 spaces. The
existing 376 parking spaces at the Audi dealership and the 67 parking spaces on the lot located
south of Wayzata Boulevard would remain.
Attachments
• Location Map (1 page)
• Applicant's Narrative (1 page)
• Unapproved Planning Commission Minutes dated lanuary 13, 2014 (4 pages)
• Memo to the Planning Commission dated January 6, 2014 (4 pages)
• Memo from Public Works Department dated January 6, 2014 (2 pages)
• Photo Renderings of the Site (4 pages)
• Site Plans dated December 12, 2013 (16 pages)
• Amended Site Plans dated January 22, 2014 (9 pages)
Recommended Action
Motion to approve the Preliminary Plan for Carousel Automobiles PUD No. 95, Amendment#2,
subject to the following conditions:
1. The plans prepared by Baker Associates dated January 22, 2014, and submitted with the
application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from the Public Works
Department to Mark Grimes, Community Development Director, dated January 6, 2014, shall
become a part of this approval.
3. All signage must meet the requirements of the City's Sign Code (Section 4.20).
4. A bicycle rack shall be added to the property.
5. Additional renderings of the site, particularly the display area, shall be provided prior to Final
Plan approval.
6. The final design plan shall be reviewed by the City prior to Final Plan approval.
7. The Applicant or Owner must enter into a maintenance agreement for the areas of pervious
pavement.
8. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd.
5(E):
1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality
of site planning and design than generally expected under conventianal provisions of the
ordinance.
2. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) of the (and.
4. The PUD plan results in development compatible with adjacent uses and is consistent with
the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety and
general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance
provisions.
7. The PUD plan proposes a significant improvement to the parking lot and drive aisles.
8. The PUD plan proposes a new and unique use of pervious pavers.
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POF�SCH�
December 12,2013
Mark�rimes Porsche of Minneapolis
9191 Wayzata Boulevard
Community Development Director Minneapolis,MN 55426
P. 763-744-9191
City of Golden Valley F. 763-7449109
7800 Golden Valley Road porscheofminneapolis.com
Golden Valley, MN 55427
Dear Mr. Grimes,
Twin Cities Automotive requests a PUD Amendment and consideration for the renovation of the Porsche
of Minneapolis facility at 9191 Wayzata Boulevard in Golden Valley. Twin Cities Automotive purchased
the franchise in December of 2012 because of Porsche's strong brand recognition, opportunity for
growth and second to none automotive retail Iocation. Our first full year of operation has confirmed our
outlook for the business. We expect significant growth in our New Vehicle Sales business and even
greater growth in our Pre-Owned Vehicle business in the coming years.
First class facilities are a strategic pillar of Twin Cities Automotive vision. Porsche Cars North America
{pCNA) shares our commitment to first class facilities. PCNA recently unveiled new facility standards
that, with the city's approval, will allow Porsche of Minneapolis to be one of the first dealerships in the
country to be updated to the new design. The facility will have luxurious amenities for both our
customers and employees.With this renovation opportunity, we plan to expand the size of our facility—
both the showroom and service shop—to better serve our anticipated growth.
A first class facility will mean nothing to our customers if we can't deliver on a first class experience;that
experience begins and ends with our employees. To deliver that experience we plan to increase our
workforce by up to 55% over the next couple of years. We currently have 18 full-time emplayees
working at Porsche of Minneapolis and need additional space to accommodate the increase in
personnel. A newly renovated and expanded facility will allow us to provide more jobs to more
individuals, which in turn will help improve our local economy.
We ask that you consider approving our plans for the facility so that Porsche of Minneapolis can deliver
strong sales growth to Porsche Cars North America, an unmatched experience to both existing and new
customers and additional job opportunities.
Respectfully Submitted,
Thomas O. Pohlad
r
t"
Regular Meeting of the
Golden Valley Planning Commission
January 13, 2014
regular meeting of the Planning C mmission was held at the Golden Valley City Hall,
cil Chambers, 7800 Golden V ley Road, Golden Valley, Minnesota, on Monday,
Janua 3, 2014. Chair Kluchka ca ed the meeting to order at 7 pm.
Those present Planning Com ssioners Bak dreau-Landis, Cera, Kluchka,
Segelbaum and Wal er. Also p sent w mmunity Development Director Mark
Grimes, City Planner Jason ' mer a _� Administrative Assistant Lisa V1/ittman.
Commissioner McCarty was abs
1. Approval of Min
Novem 8, 2013 Regular lanning Commission e"�n�.,�
MOV y Segelbaum, seconded b Waldhauser and motion carried unanimously to
a ve the November 18, 2013 mi tes as submitted.
2. Informal Public Hearing — Preliminary Plan Review— Planned Unit
Development (PUD) — Carousel Automobiles (Porsche Dealership) PUD #95,
Amendment#2
Applicant: Twin Cities Autamotive (Porsche)
Address: 9191 Wayzata'Blvd.
Purpose: To expand the existing building and modify the parking lot.
Zimmerman explained the applicant's request for a PUD amendment which would allow
them to construct additions on the north and southeast sides of the existing Porsche
building. The proposed additions would expand the size of the building from 12,994
square feet to 26,655 square feet and would include new service bays, car wash, offices
and employee facilities. He noted that the expanded building footprint will replace existing
paved areas so there:will be no change in the amount of impervious surface on the site.
Zimmerman stated that the applicant is also proposing to modify the parking lot which
would reduce the number of parking spaces from 193 to 154. He referred to a site plan
and noted that the parking spaces will be redistributed to provide 15 customer spaces, 46
employee spaces, 93 display spaces and that 18 of the proposed new display spaces
would be partially within the 35-foot front yard setback along Wayzata Blvd. He added
that pervious pavers would be used for the proposed display spaces in order to maintain
the existing amount of pervious surface.
Waldhauser asked if the City considers pervious pavers to be pervious surface.
Zimmerman said yes.
Boudreau-Landis asked how many parking spaces are required. Zimmerman explained
that the Zoning Code requires 1 space per 1,000 square feet of showroom space and 1
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 2
space per 5,000 square feet of outside display space. However, this proposal is a PUD so
it is allowed to vary from those requirements. He added that staff has also asked the
applicant to add bicycle racks as well.
Segelbaum asked if the applicant has considered making the parking space dimensions
smaller in order to have more spaces. Zimmerman stated that the applicant can address
the size of the proposed new parking spaces, however, the existing parking spaces will
remain the same size. .
Kluchka asked about landscaping plans. Zimmerman stated that the applicant is
proposing to relocate some trees and to plant additional trees and bushes on the
property.
Nguyen Hoang, Baker Associates,150 South Fifth Street, Architect for the project,
showed the Planning Commissioners an updated site plan. He stated that;the parking
stall dimensions have not been reduced and will be the standard 9 ft. wide x 18 ft. deep,
however, the customer parking spaces will be 10 feet wide. He explained that there will
be a sidewalk adjacent to the building made with pervious pavers that will follow the curve
of the building as opposed to how it currently curdes away from the building. He stated
that the parking area for displaying cars will also follow the curve of the building which will
increase the width of the drive aisle and make navigating the parking lot easier.
Waldhauser asked if the proposed new changes will affect the amount of impervious
surface. Hoang said it will increase the i;mpetvious surface slightly. Segelbaum asked the
applicant to address the percentage of impervio;us surface versus pervious surface. Steve
Sabraski, Civil Engineer for the project; explained that the additional impervious surFace
being added to the site wil� be off'set by the pervious pavers they are proposing so there
will only be a slight net increase in the amount of impervious surface. Waldhauser asked
if the proposed pavers are permeable or pervious. Hoang explained that water will pass
through the pavers and percolate into the ground. Segelbaum asked the applicant if they
are comfortable using this type of paver. Hoang said yes, they have used these pavers on
projects in the past. He added that there is some maintenance involved but they should
hold up just as well as concrete. Waldhauser asked if there will be a maintenance
agreement required. Grimes said yes, the City will want to see that they are being
maintained properly. '
Kluchka asked the applicant if they are proposing to install a bicycle rack. Hoang stated
that a bicycle rack will be installed as part of their sidewalk plan.
Boudreau-Landis asked if display cars will be parked on the sidewalk area. Hoang said
that display cars could potentially be parked on the sidewalk adjacent to the building if
there is enough space and if they won't infringe on the sidewalk space.
Kluchka asked about the timeline of the project. Hoang stated that they would like to start
construction in the spring and he anticipates that the remodel will take approximately nine
months to complete.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 3
Kluchka opened the public hearing. Seeing and hearing no one wishing to comment,
Kluchka closed the public hearing.
Kluchka asked the Commissioners how they feel about allowing the display area in the
front setback. Waldhauser said she is alright with it in this case because no other property
owners will be impacted. Baker said he is concerned about setting a precedent and that
other dealerships will feel they can display cars in setback areas. Segelbaum said that the
adjacent properties also have lesser setback areas so��his proposal would be consistent
with the setbacks already in the area. He agreed that no one will be impacted by this
proposal. Kluchka agreed and added that the proposed new drive aisle width is better.
Baker asked if staff could provide more quantitative data on how this proposal is different
than others dealerships in the City. Kluchka suggested that the applicant provide a better
rendering of what the display area will look like when they come before the Commission
for their Final PUD Plan review. Grimes noted that the dealership next'tloor has a display
area of double stacked cars in their front setback area. Cera added that the setbacks in a
PUD are a guideline, not mandatory.
Cera said he is not sure if the proposed pavers are equal to the grass area that is being
removed. Grimes said there are arguments that sod isn't really a pervious surface either.
He added that the City Engineer feels comfortable with the proposed pavers and that it
could be a good precedent to set.
Kluchka suggested adding a condition regarding design review and the addition of bicycle
racks.
MOVED by Cera, seconded,by Baker and motion carried unanimously to recommend
approval of the Preliminary PUD Plan for PUD #95, Amendment#2, Carousel
Automobiles subject to the following findings and conditions:
Findinqs
1. The PUD plan is tailored.to,the specific characteristics of the site and achieves a
higher quality of site planning and design than generally expected under conventional
provisions of the:ordinance.
2. The PU� plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands, and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) of the
land.
4. The PU'D Plan results in development compatible with adjacent uses and is consistent
with the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety
and general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD
ordinance provisions.
7. The PUD plan proposes a significant improvement to the parking lot/drive aisles.
8. The PUD plan proposes a new and unique use of pervious pavers.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 4
Conditions
1. The plans submitted with the application shall become a part of the approval.
2. The recommendations and requirements outlined in the memo from the Public Works
Department shall become a part of the approval.
3. All signage must meet the requirements of the City's Sign Code.
4. A design plan shall be reviewed by the City prior to Final PUD approval.
5. A bicycle rack shall be added to the property.
6. Additional renderings of the site, particularly the display area, shall be provided prior to
Final PUD approvaL
7. The Applicant or Owner must enter into a maintenance agreement for the pervious
pavement.
8. The approval is subject to all other state, federal, and local ordinances, regulat�ons, or
laws with authority over this development.
Informal Public Hearing Conditional Use Permit (GUP) - 3 ennsylvania
Ave S — Commercial Use ver 10,000 Square Feet in the I 4 Mixed Use
Zoning District— CU-136
A licant: Fundus Praediu (LifeSpan)'
Addres : 345 Pennsylvan Avenue South
Purpose: operate a yo h transiti program consisting of office, medical
offi and educa onal u s in the existing building.
Zimmerman explained the a licant' quest for a Conditional Use Permit to operate a
youth transition program consi ' g office, medical office, educational uses and a
possible employee only on=site d e in the future. He stated that commercial uses that
are more than 10,OQ(? square f in e located in the I-394 Mixed Use zoning district
require a Conditional Use Pe it. He rred to a site plan of the property and discussed
the applicant's proposal to ' novate th in ,ior, construct an elevator on the southwest
corner of the building, i ' rove the fro entra e area, add new windows on the west
side of the building an irnprove the up er parki lot area. He stated that staff is
recommending appr al of this Conditi' nal Use Pe it request subject to the conditions
listed in the staff r ort.
Waldhauser a ` ed if the applicant is pr posing to use the lo r level parking lot.
Zimmerman id he doesn't think the a: plicant has any plans t odify the lower parking
lot or any o he driveway entrances.
Boudre -Landis asked if the overall si -es of the parking lots are stayin e same. He
also ed about the condition of the lo ' er parking lot. Zimmerman said th otprint of
th arking lots will stay the same and t at both parking lots are in okay condit n.
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�a, �,'� Planning D epartment
763-593-8095!763-593-8109(fax)
Date: January 6, 2014
To: Golden Valley Planning Commission
From: Jason Zimmerman, City Planner
Subject: Informal Public Hearing—Preliminary PUD Plan for Carousel Automobiles PUD No.
95, Amendment#2—9191 and 9393 Wayzata Boulevard—Twin Cities Automotive
DBA Golden Valley TCA P., LLC, Applicant
Background
Twin Cities Automotive is requesting an amendment to Carousel Automobiles PUD No. 95 to
expand and renovate the Porsche of Minneapolis facility and modify the existing parking. The
original PUD permit for a new auto dealership was approved by the City Council on October 2,
2001. An amendment to add to the PUD a lot across the street for parking was approved in 2002.
The property is zoned "Commercial" and is guided for long-term "Retail/Service" use on the
General Land Use Plan map. The total lot area for the PUD is 9.9 acres; it is bounded by Highway
169 to the west and Interstate 394 to the north. Wayzata Boulevard forms a partial southern
boundary and also separates the auto dealerships to the north from a parking area to the south.
The property is owned by the applicant, Twin Cities Automotive, and contains two dealerships—
Audi of Minneapolis and Porsche of Minneapolis.
Summary of Proposal
The proposed PUD amendment would allow the applicant to expand the Porsche of Minneapolis
building (9191 Wayzata Boulevard)from 12,994 square feet to 26,455 square feet and to modify
the existing parking at the Porsche dealership. Currently there are 193 parking spaces; under the
proposed modifications there would be 154 parking spaces for a net reduction of 39 spaces. The
existing 376 parking spaces at the Audi dealership and the 67 parking spaces on the lot located
south of Wayzata Boulevard would remain.
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PUD 95 - Site Map
Building Expansion
The applicant intends to expand the building to the rear (north) by roughly 7,400 square feet to
create a new shop, tool room, and car wash. A second addition of approximately 3,600 square
feet would be built at the southeast corner of the existing building and would house offices, parts
storage, and space for new car deliveries. Additionally, a second floor mezzanine of 2,400 square
feet would contain employee facilities.
After the expansions, the building would continue to meet all setbacks as required by the
underlying Commercial zoning district.
Parking Modification
There are currently 193 parking spaces at the Porsche Dealership and 636 spaces across the
entire PUD (376 spaces at the Audi Dealership and 67 spaces south of Wayzata Boulevard).
The proposed amendment would reduce the number of parking spaces at the Porsche Dealership
by 39 to 154 (46 employee spaces, 93 display spaces, and 15 spaces for customer parking). The
parking for the entire PUD would be reduced to 597.
18 of the proposed display spaces would partially fall within the 35 foot front yard setback area
along Wayzata Boulevard. At its greatest point,the parking area would extend approximately 19
feet into the setback. The applicant has indicated these spaces would be constructed on pervious
pavers, so as not to reduce the amount of impervious surface within the PUD, and would be
parked in tandem with the adjacent spaces in the existing lot.
Justification for Consideration as a PUD
The PUD process is an optional method of regulating land use in order to permit flexibility in uses
allowed, setbacks, height, parking requirements, and number of buildings on a lot. The City has
previously determined that this PUD meets the standards established in the City Code; Staff
believes that this application to amend the PUD is also consistent with these standards:
• Achieves a high quality of site planning, design, landscaping, and building materials which
are compatible with the existing and planned land uses.
• Encourages preservation and protection of desirable site characteristics and open space
and protection of sensitive environmental features including steep slopes,trees, scenic
views, water ways, wetlands, and lakes.
• Encourages creativity and flexibility in land development.
• Encourage efficient and effective use of land, open space, streets, utilities, and other public
facilities.
• Allow mixing land uses and assembly and development of land to form larger parcels.
• Encourage development in transitional areas which achieve compatibility with all adjacent
and nearby land uses.
• Achieve development consistent with the Comprehensive Plan.
• Achieve development consistent with the City's redevelopment plans and goals.
In order to be approved as a PUD,the City must be able to make the following findings:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and
achieves a higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of the
site's characteristics, open space and sensitive environmental features including steep
slopes, trees, scenic views, creeks, wetlands, and open waters.
3. Efficient—Effective. The PUD plan includes efficient and effective use (which includes
preservation)of the land.
4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive P�an and redevelopment plans and goals.
5. General Health. The PUD plan is consistent with preserving and improving the general
health, safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all
other PUD ordinance provisions.
Recommendation
Staff recommends approval of the Preliminary Plan for Carousel Automobiles PUD No. 95,
Amendment No. 2, subject to the following conditions of approval:
1. The plans submitted with the application shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from the Public Works
Department to Mark Grimes, Community Development Director, dated January 6, 2014,
shall become a part of this approval.
3. All signage must meet the requirements of the City's Sign Code (Section 4.20j.
4. This approval is subject to all other state,federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
Location Map (1 page)
Memo from Public Works Department dated January 6, 2014 (2 pages)
Applicant's Narrative (1 page)
Photographs of site (4 pages)
Parking Diagram (1 page)
Site Plans (16 pages)
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1� Publlc Works De artment
�T�.. �� - - - p
763-593 8030/763 593 3988(fax)
Date: January 6, 2014
To: Mark Grimes, Community Development Director
From: Jeff Oliver, P.E. City Engineer ���v
Joe Fox, E.I.T., Water Resources Engineer
Subject: PUD Amendment—Twin Cities Automotive—9191 Wayzata Boulevard
(Porsche Dealership)
Public Works staff has reviewed the plans submitted by Twin Cities Automotive for building
additions and parking lot resurfacing at the Porsche Dealership, 9191 Wayzata Boulevard.
The project is located southeast of the intersection of Interstate Highway 394 and State Highway
169, and north of Wayzata Boulevard (I-394 South Frontage Road). This memorandum discusses
the issues identified during the Public Works review that must be addressed prior to approval of
the final PUD Plans ar issuance of any permits for the project. The comments contained in this
review are based on the plans submitted to the City on December 12, 2013.
Site Plan:
The plans show two additions: one on the east and another on the north side of the existing
building. These additions will extend into the existing bituminous parking lot. The expansion
of the parking lot on the south side of the site includes using pervious pavers to replace
approximately 3,000 square feet of grass. There is effectively no increase in impervious surface
caused by this project.
Utilities•
The plans show the relocation of the watermain to make space for the addition on the northeast
side of the building. The watermain, which loops through this PUD, is owned by Twin Cities
Automotive. The Drainage and Utility Easement over this private watermain must be vacated.
The Owner must submit an Easement Vacation Application. A Utility Maintenance Agreement,
which will be written by the City, must be signed by the Owner prior to issuance of permits for
the building expansion.
The City owns and maintains a watermain, which transitions from a 12-inch to an 8-inch D.I.P,
along the northwest property line of the PUD. This watermain is within a platted Drainage and
Utility Easement on the property line, which must not be vacated.
G:\Developments-Private\Twin Cities Automotive-Porsche\Memo_PUD.docx
A City of Golden Valley Right-of-Way Permit is necessary, if construction will take place within a
City easement.
Stormwater Mana�ement:
This project is within the Main Stem sub-district of the Bassett Creek watershed. The project will
require a City of Golden Valley Stormwater Management Permit. However, based on the scope of
the project, a review by the Bassett Creek Watershed Management Commission is not required.
The Erosion Control and Grading Plans show silt fence extending approximately 90 feet along the
northeastern edge of the parking lot. Silt fence must be extended along the entire northeastern
edge to protect the stormwater pond.
The two buildings within the existing PUD are in compliance with Golden Valley's Inflow and
Infiltration Ordinance.
Tree Preservation:
City Forestry staff reviewed the Landscape Plan and determined that no significant trees will be
impacted by the proposed building expansions. Therefore, a Tree Preservation permit will not be
required. However,the Landscape Plan identifies transplanting ash trees on the property. Due to
the impact Emerald Ash Borer is having on the metropolitan ash tree population, it is
recommended that the ash trees identified for transptanting be removed and replaced with
another species of shade tree.
Summarv and Recommendations:
Public Works staff recommends approval of the PUD Amendment for Twin Cities Automotive,
subject to the comments contained in this review, summarized as follows:
1. The Erosion Control Plans must be changed to show silt fence extending along the entire
northeastern property line.
2. The Owner or Contractor must obtain a City of Golden Valley Stormwater Management
Permit.
3. The Owner must enter into a Utility Maintenance Agreement prior to issuance of Building
Permits.
4. The Owner or Cantractor must obtain a Water Permit for moving watermain.
5. A portion of the Utility and Drainage Easement over the private watermain must be
vacated.
6. The Owner or Contractor must obtain a City of Golden Valley Right-of-Way Permit, if work
is done within an easement.
Approval is also subject to the review and comment of the City Attorney and other City staff.
C: Jeannine Clancy, Director of Public Works
Bert Tracy, Maintenance Manager
Kelley Janes, Utilities Supervisor
Gary Johnson, Building Official
Mark Kuhnly, Chief of Fire and Inspections
John Crelly, Deputy Fire Chief
Eric Eckman, Public Works Specialist
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Executive Summary for Action
Golden Valley City Council Meeting
February 5, 2014
"60 Days" Deadline: March 12, 2014
Agenda Item
4. B. Public Hearing- Preliminary Design Plan Approval -Tennant Company PUD No. 114- 701
Lilac Drive North -Tennant Company, Applicant
Prepared By
Mark Grimes, Community Development Director
Jason Zimmerman, City Planner
Summary
Tennant Company is seeking approval of a Planned Unit Development (PUD) Permit for the
consolidation of its multiple parcels into one cohesive development site. During the past two
decades, Tennant Company has been acquiring various properties adjacent to its primary building
at 701 Lilac Drive North. Officials from Tennant Company have met with City staff in the past to
discuss ways in which the multiple properties could function as one cohesive campus.Tennant
Company spent the past several years working to create a master plan for its site.
The "One Campus" plan, which was developed by Tennant Company, looks at ways to
accommodate future development on the site while addressing the immediate needs of the
corporation. While potential new buildings could be developed on the site in the future, the
company's immediate plans include connecting various buildings with sidewalks and trails. Future
site modifications would require an amendment to the PUD Permit.
Several issues related to fire protection, access, and storm water management must be addressed,
regardless of if potential new buildings are ever built. Tennant Company has agreed to work with
the Fire Department and Public Works to create date/time specific targets for completion for some
critical issues. Additional conditions would be triggered if additional future buildings are developed.
These agreements must be in place before approval of a Final Plan.
City Code establishes standards for PUDs, which are laid out in the staff report to the Planning
Commission. In addition, City Code establishes findings that must be made by the City when
creating a PUD. These findings are included in the City Council's recommended action.
Attachments
• Location Map (1 page)
• Applicant's Narrative (4 pages)
• Planning Commission Minutes dated October 14, 2013 (4 pages)
• Memo to the Planning Commission dated October 7, 2013 (3 pages)
• Memo from Deputy Fire Chief John Crelly to Mark Grimes, Community Development Director,
dated October 4, 2013 (3 pages)
• Memo from Public Works Department dated October 9, 2013 (6 pages)
• Site Plans (22 pages)
Recommended Action
Motion to approve the Preliminary Plan for Tennant Company PUD No. 114, subject to the
following conditions:
1. The plans prepared by LHB dated September 13, 2013, and submitted with the application
shall become a part of this approval.
2. The Applicant shall work with the Fire Department to create an agreement regarding the
timing and triggers for critical issues, to be submitted at the time of Final Plan application.
3. The Applicant shall work with Public Works to create an agreement regarding the timing and
triggers for critical issues, to be submitted at the time of Final Plan application.
4. The Applicant shall produce a Landscaping Plan at the time of Final Plan application.
5. All signage must meet the requirements of the City's Sign Code (Section 4.20).
6. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
In addition the Council makes the following findings pursuant to City Code Section 11.55, Subd.
5(E):
1. The PUD plan is tailored to the specific characteristics of the site and achieves a higher quality
of site planning and design than generally expected under conventional provisions of the
ordinance.
2. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. The PUD plan includes efficient and effective use (which includes preservation) of the land.
4. The PUD plan results in development compatible with adjacent uses and is consistent with
the Comprehensive Plan and redevelopment plans and goals.
5. The PUD plan is consistent with preserving and improving the general health, safety and
general welfare of the people of the City.
6. The PUD plan meets the PUD Intent and Purpose provision and all other PUD ordinance
provisions.
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Tennant Company
Narrative supporting an application for Planned Unit Development
Submitted to the City of Golden Valley
13 September 2013
Overview
By submitting an application for Planned Unit Development to the City of Golden Valley,Tennant
Company intends to reinforce its presence in the community for the long term. It's"One Campus"
vision aims to incrementally coalesce dispersed headquarters activities in a single location, creating
efficiencies and more effective working relationships among the company's various corporate units.
The plans submitted as a part of this application are not set to a specific development schedule. Rather,
the plans demonstrate an incremental step toward he"One Campus"vision with the creation of a
45,000 square foot office building and supporting infrastructure.The new building would house new
office space, complementing the existing manufacturing and office facility(Plant One), the Solutions
Center,Service/training Center, and the nearby Innovations Center(located at 815 Zane Avenue).
While a significant piece of Tennant's proposed improvements include the eventual creation of the new
., office facility, key elements of this proposal consider supporting functions of parking and stormwater
management,an enhanced landscape, and internal connections facilitating employee movement.
�
"" The proposed PUD is accomplished on lands owned by Tennant Company. No acquisitions are required
to implement any aspect of this proposal and no properties would be sold or otherwise released by the
company as a part of this proposal.As the company's contiguous holdings are combined, opportunities
for efficiency in site development and function are created and patterns that perpetuate Tennant's
presence on the site are affirmed.
The proposed PUD aligns with the city's plans for the general area.Tennant Company occupies a prime
corporate site benefitting from access from two major arterials and a location proximate to the region's
major city.An expansion of the current use resonates with the city's goal of protecting its existing job
base and its policy of assisting major employers, like Tennant, to expand in the community. Importantly,
this expansion can be accommodated without intrusion upon the community's residential uses.
Building
Tennant's primary goal in establishing a "One Campus"vision is the integration of several corporate
units onto a single site.A new building planned with an understanding of the company's projected
growth will result in 45,000 square feet of new corporate headquarters use. Flexibility to respond to
conditions that remain variable in a competitive marketplace is an important feature of this proposal.
The plans demonstrate the building improvements at three stories and 45,000 square feet.The massing
of the building,as reflected in both height and footprint, can be reasonabty accommodated on the site
and provide efficiencies in a layout based on the company's internal organization strategies.At three
stories, the building exceeds the city's ordinance limitations for height; if, at the time the building is
implemented,the company recognized the need to create four stories,the same limitation would apply.
Tennant Company
Narrative supporting an application for Planned Unit Development
Submitted to the City of Golden Valley
13 September 2013
Page 2
As a part of its request for approval of a PUD,Tennant desires the city to establish the height limitations
at four stories or height in feet to be determined. '
Importantly,there are no nearby uses that would be overwhelmed or overshadowed by a building of +
this height. Few residential structures exist in the immediate vicinity of the proposed building and major
transportation corridors provide significant separation from more dense residential uses. '
Additionally, the building design and location within the site will help promote the health,safety and ?
general welfare of the users by encouraging mobility for employees through its the system of exterior
walkways and connecting buildings.The location of the building within the site also works with the E
existing slopes,serving as a retaining wall and enabling employees and visitors to enter the building ;,
through two main entrances—one at the level of the south parking lot and service center,and one at
the level of the north parking lot and manufacturing facility. {
While the company has long occupied structures of a utilitarian nature and aggregated additional
structures of a similar character as a part of their campus,this building establishes a signature for �
Tennant Company and clearly becomes the centerpiece of the campus.The building brings together
functions aligned with corporate needs,a position on the site that establishes it as the hub of campus `
activities, and aesthetics that reflect corporate identity. �
The material palette of pre-finished insulated metal panels, prefinished aluminum window wall systems, �,
and stone veneers balances energy efficiency with the programmatic requirements of an office building
as well as indoor environmentat quality benefits such as daylighting.This material palette also creates a r
strong aesthetic identity to showcase the campus both to visitors and travelers on Highway 100 and
Olson Memorial Highway. '
i
Traffic studies conducted in 2009 explored the impacts of much more significant development on the
a
Tennant Campus and found that no undue burden would result on the city's streets.Those studies '
recognized the city's planned evolution of uses along the Douglas Drive corridor as well as typical
background growth in traffic. i
Parking `.
While Tennant understands parking formulas required by city ordinances, it prefers to pursue parking !
that more directly meets demand without over-building parking and creating unneeded hard surfaces.
The company has projected employee populations over the next 10 years and has determined a need �
for 746 stalls assuming the development of the 45,000 sq ft office facility.This numbers of stalls is
4
derived according to the following:
Employees present during the largest shift 673 spaces �
Plus 100%parking spaces required for shift turnover +95 spaces ;
Plus"proof-of-parking" from Innovations Center +36 spaces
Less alternative transportation users (3%) - 19 spaces
Tennant Company
Narrative supporting an application for Planned Unit Development
Submitted to the City of Golden Valley
13 September 2013
Page 3
Total employee population calculated demand 785 spaces
With confidence in this calculation and recognizing that it controls its employee population,Tennant
proposes to use a"proof-of-parking" solution that
• allows for a well-considered number of parking spaces to be created to satisfy known parking
demand;
• minimizes site disruption and the creation of potentially unused parking spaces and expanses of
pavement and associated stormwater facilities;and
• establishes a method for creating additional parking on the campus should it become evident
that the proposed parking supply fails to meet demand.
Parking to meet the"proof-of-parking" uses the city's standards for parking based on the uses present
on the site.The total ordinance-based required parking quantity of 926 spaces is based on:
208,304 square feet of manufacturing use at x spaces per 1,000 square feet 416 spaces
68,046 square feet of warehouse use at x spaces per 3,000 square feet 22 spaces
112,369 square feet of office use at 1 spaces per 250 square feet 449 spaces
Proof of Parking from 815 Zane 36 spaces
�r►
� Total ordinance-based parking required 923 spaces
.
The "proof-of-parking"solution requires that the difference of 138 spaces (923 spaces resulting from
the ordinance requirements less the parking provided based on an employee population calculation-
785)be established as a part of the PUD.
Stormwater
As the site evolved from its original condition, improvements were made without consideration of
stormwater management. In fact, most of the requirements for accommodating stormwater did not
exist when the majority of the existing improvements were created.Still,Tennant understands that
today's requirements are far more stringent that those of the past and recognizes that runoff from this
site is tributary to Sweeney Lake,which was classified as an impaired water by the Minnesota Pollution
Control Agency in 2011. It is Tennant's intention to meet all requirements of the new development
relative to stormwater management and,to the extent reasonable, accommodate additional
stormwater runoff from past improvements.
The patterns of the site and existing development do not lend themselves to an easily implemented
solution.There are not large, open, low areas of the site where stormwater could be ready captured,
retained, and treated.Tennant proposes a solution using the same technology applied when it improved
the parking and drive areas at its Innovation Center. Large below-grade pipe galleries and sand filters
wilt collect runoff, affording opportunities for enhancing runoff water quality and discharge rates.
Tennant, to the extent possible,will implement best management practices that not only meet the
management requirements but, also serve as a community steward by showing use of pervious
pavement, rain gardens, and other BMP's that can serve as an example to the larger community.
Tennant Company
Narrative supporting an application for Planned Unit Development
Submitted to the City of Golden Valley
13 September 2013
Page 4
Landscape
The landscape of the site varies considerably,with a groomed landscape around existing buildings and
more wild areas occupying unused portions of the site.The proposed improvements will extend the �
qualities of a more designed landscape to areas around the new building.The more tended nature of
this landscape offers a stronger reflection of Tennant's activities, but those improvements more directly
consider long term sustainability and create spaces that engage the company's employees and visitors.
While features of the existing landscape will be disturbed in areas near the new building and parking
area, a new landscape will be established that resonates with notions of a new suburban corporate
environment,where visibility, sustainability, longevity, and safety are critical features. By continuing
strategies shown in the 815 Zane site renovation,the use of native prairie plantings serves as habitat
and stormwater management. Placement of the new building and parking reflects logic in site planning
that also results in zones of a more wild landscape at the west end of the site that are protected from
development.
Internal connections
On a more basic level,this application is the first step in creating more deliberate internal connections
among the existing uses on the Tennant Campus. Current operations require some employees to move
between various buildings, most often using their personal vehicles.Current city ordinances prohibit
these connections.With a PUD that results in a single lot, connections like the existing link between `°
Plant One and the Innovations Center can be legally created to facilitate internal employee trips, largely ,�""
eliminating the frequent or occasional trips employees make between buildings on the Tennant Campus.
In the short term new campus connectors are planned to provide safe walkways and stairs between £
campus facilities, a significant safety and employee health improvement.
4
D:�LHB�Tennant�Tennont PUD narrative,20130913.docx
t
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 11
Fin in s:
1. Qua i ' e Planning. The PUD pla is tailored to the specific ch eristics of the
site and ac a higher quality site planning and de � an generally
expected under co tional provi ions of the ord� ce.
2. Preservation. The PUD p �rese es and ects substantial desirable portions of
the site's characteristics, open''� a e sensitive environmental features including
steep slopes, trees, scenic vie , ks, wetlands and open waters.
3. Efficient— Effective. The P plan nclu � efficient and effective use (which
includes preservatio the land.
4. Compatibility. T UD Plan result in developmen atible with adjacent uses
and is consi nt with the Compreh sive Plan and redeve nt plans and goals.
5. General alth. The PUD plan is co sistent with preserving and i oving the
gene health, safety and general elfare of the people of the City.
6. ts Requirements. The PUD pla meets the PUD Intent and Purpose�provision
and all other PUD ordinance provis ns.
8. Informal Public Hearing — Preliminary Plan Review— Planned Unit
Development (PUD) —Tennant Company PUD #114
Applicant: Tennant Company
Address: 701 Lilac Drive North
Purpose: To allow the applicant to consolidate its multiple properties into one
parcel to enable inter-campus connections.
Commissioner Segelbaum recused himself.
Hogeboom referred to a site plan and noted that Tennant Company located at the
northwest corner of the Highway 100/Highway 55 intersection is requesting a PUD to allow
the consolidation of multiple properties into one parcel to enable inter-campus
connections.
He stated that Tennant Company manufactures indoor and outdoor environmental
cleaning solutions and specialty floor coatings and that Golden Valley is considered their
North American headquarters. He explained that Tennant Company has acquired several
adjacent properties and has hired a planning consultant to create a master plan for its
facility, entitled "One Campus." The first phase of the One Campus plans seeks to create
pedestrian and roadway connections within the site. Driveways and sidewalks cannot
cross property lines unless the property is part of a PUD. He stated that Tennant
Company has no immediate plans to construct new buildings or demolish existing
buildings and that any future site work will require an amendment to the PUD.
Kluchka stated that one of the requirements in the PUD ordinance language refers to
quality site planning and asked how quality site planning is defined. Hogeboom stated that
this situation is unique because the applicant is not starting with a blank slate. They are
taking existing conditions and trying to fit them into the City's requirements. He stated that
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 12
quality site planning considers how the roads work, the building materials used, how the
use interacts with neighboring uses, etc. Grimes added that water quality is another issue
considered and in this case the applicant also needs to have safe access for their
employees. Waldhauser said it seems like there will be some long term improvements the
City might not get without a PUD.
Cera stated that in the applicant's submittal there was talk about new buildings on
properties they don't own. Hogeboom clarified that the applicant is trying to give a big
picture look and what they might consider doing in the future. He stated that only the
properties they currently own are a part of this PUD proposal.
Kluchka said he would like to add a condition to their recommendation to require a
materials review.
Michael Schroeder, LHB, representing the applicant, stated that this is a unique situation
that they are trying to look at long-term to determine how they can accommodate their
needs and how they can integrate their existing properties into one site. He stated that
Tennant is committed to accommodating this site in Golden Valley and they have worked
with staff on their stormwater management plans and that their plan is to make
incremental changes and improvements starting with sidewalk connections. He reiterated
that this PUD plan proposal only includes the land Tennant currently owns.
Kluchka asked if there are plans for Tennant to acquire other properties. Schroeder stated
that Tennant is in no particular hurry to acquire other properties. Larry Spears, Tennant
Company, stated that they have the property they need to accommodate their future plans
without acquiring other properties.
Kluchka asked if there have been any conversations with the neighbors about involving
them in the planning process. Spears stated that they have not had conversations with the
neighboring property owners, other than the City's public hearings, because they don't
want to confuse anyone by having them think that Tennant may be interested in acquiring
their property because they are not.
Kluchka opened the public hearing.
Don Edson, 5804 Olson Memorial Highway, said they've been in this situation before with
Tennant and that they don't need to put in a sidewalk. He said he hopes they are not
planning on putting a driveway in because they are an island and it causes problems. He
said they discovered that there are Comcast lines in is backyard but he cannot get service
from the lines and that he has casually mentioned the price he would sell his property for
to Tennant but he hasn't hearing anything from them. He said he would like to be more in
the loop and asked why his property was listed on the hearing notice he received but the
Damascus Way property wasn't included.
Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing.
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 13
Hogeboom stated that some addresses were inadvertently put on the hearing notice and
that the map shown on the hearing notice was meant to be illustrative however, it was
confusing and will be corrected moving forward.
Kluchka asked the applicant to address the Damascus Way property question. Spears
reiterated that Tennant is not interested in purchasing the Damascus Way prope�ty or any
other properties. Schroeder referred to a map and clarified exactly which properties
Tennant owns.
Kluchka asked about the current traffic patterns and what Tennant envisions in the future.
Schroeder referred to a traffic study done in 2009 and noted that this proposal is a much
lesser proposal than was discussed in 2009. He stated that the traffic study may have to
be updated in the future but that this proposal will have no major impact on traffic.
Cera asked when the "farm house" property was purchased by Tennant. Spears said he
thought it was purchased in 2006 or before. Cera asked if anyone has ever approached
Tennant about purchasing their property. Spears said no, but that he would speak with Mr.
Edson.
Kluchka asked if the applicant's plans include updating or maintaining the fencing along
the north side of their property. Spears said yes.
Kluchka asked if any trail connections are planned. Spears said no and added that he has
spoken with Three Rivers Park District but that they are not looking for any connections
from Tennant.
Waldhauser said she doesn't see any reason not to approve this proposal.
Kluchka said he has concerns about this proposal being such a broad vision without
considering the rest of the properties around them. He said if the plans were just about
sidewalk connections, he'd feel more comfortable. Cera said he has the same concerns
and that this proposal seems very preliminary. He said he is also bothered by the
properties that are left being an island and that certain services can't be obtained by those
homeowners.
Grimes said he thinks this proposal is a good way for the City to start discussions on how
there can be better water quality and how the Fire Department's issues can be addressed.
He stated that Tennant is a great corporate partner and that they have been working with
staff to make improvements.
McCarty stated that recommending approval of this proposal won't preclude them from
future review and that this proposal is a good way to get the process started. Waldhauser
agreed that she feels comfortable recommending approval. Grimes added that Tennant
would have to go through the PUD amendment process for any changes they'd want to
make in the future.
Minutes of the Golden Valley Planning Commission
October 14, 2013
Page 14
Kluchka said he would like to add a condition stating that all final site plans and building
plans are subject to final design review. He questioned if the fence issue and landscaping
issues should be considered now. Grimes stated that as part of the Final PUD plan review
process there are going to be many requirements Tennant will have to meet.
MOVED by Cera, seconded by Baker and motion carried unanimously to recommend
approval of the Preliminary Plan for Tennant Company PUD #114 subject to the
following conditions and findings:
Conditions:
1. The plans submitted September 13, 2013 shall become a part of the approval.
2. The Memo from Deputy Fire Chief John Crelly to Mark Grimes, Director of Community
Development dated October 4, 2013 shall become a part of the approval.
3. The Memo from the Public Works Department dated October 9, 2013 shall become
part of the approval.
4. A Landscaping Plan will be required as part of the Final PUD Plan approval process.
5. All final site plans and building plans are subject to final design review.
6. All signs must meet the Sign Code.
7. All other applicable local, state and federal laws shall apply.
Findinqs:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the
site and achieves a higher quality of site planning and design than generally
expected under conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of
the site's characteristics, open space and sensitive environmental features including
steep slopes, trees, scenic views, creeks, wetlands and open waters.
3. Efficient—Effective. The PUD ptan includes efficient and effective use (which includes
preservation) of the land.
4. Compatibility. The PUD Plan results in development compatible with adjacent uses
and is consistent with the Comprehensive Plan and redevelopment plans and goals.
5. General Health. The PUD plan is consistent with preserving and improving the
general health, safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision
and all other PUD ordinance provisions.
Commissioner Segelbaum returned to the meeting.
--Short Recess--
9. Reports on tings of t Housing and Redevelopment Authority, City
Council, Board o ning ppeals other Meetings
Grimes gave an update on so er planning proposals that are currently going
through the planning pr s inclu in e 3.9.4 apartment project and the Xenia
apartment proje
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763-593-8095/763-593-8109(fax)
Date: October 7, 2013
To: Planning Commission
From: Joe Hogeboom, City Planner
Subject: Informaf Public Hearing- Preliminary PUD Plan —Tennant Company
PUD No. 114—Tennant Company, Applicant
Background and Description of Proposal
Tennant Company is seeking approval of a Planned Unit Development (PUD) Permit for the
consolidation of its multiple parcels into one cohesive development site. The site, located near the
northwest corner of the Highway 100/Highway 55 intersection, is Tennant Company's North
American headquarters. Founded in 1870, Tennant Company is a national manufacturer of indoor
and outdoor environmental cleaning solutions and specialty floor coatings.
During the past two decades, Tennant Company has been acquiring various properties adjacent to
its primary building at 701 North Lilac Drive. Officials from Tennant Company have met with City
staff in the past to discuss ways in which the multiple properties could function as one cohesive
campus. Tennant Company spent the past several years working to create a master plan for its site.
The "One Campus" plan, which was developed by Tennant Company, looks at ways to
accommodate future development on the site while addressing immediate needs of the
corporation. While potential new buildings could be developed on the site in the future, the
company's immediate plans include connecting various buildings with sidewalks and trails. Future
site modifications would require an amendment to the PUD Permit.
Land Use and Zoning Considerations
The affected properties are guided for long-term Industrial development in the City's
Comprehensive Plan. The properties that will be consolidated into the Planned Unit Development
are zoned Industrial, Light Industrial, Business and Professional Offices, and Single Family (R-1)
Residential. All zoning designations, with the exception of the property zoned Single Family (R-1)
Residential, are consistent with the General Land Use Plan Map. Properties will have to be rezoned
as new uses come to the site.
Pubiic Works and Fire Safety Considerations
As is standard practice for development proposals, plans for Tennant Company were reviewed by
the City's Public Works Department. The Public Works Department reviewed the proposal to
ensure the site can be adequately served by public utilities and that traffic issues are resolved. A
memorandum from the Public Works Department is attached.
The Fire Department reviewed this proposal to ensure that adequate emergency vehicle access is
achieved on the site. In addition, the Fire Department ensures that the buildings are equipped with
fire protection systems. The Fire Department's memorandum is attached, and is incorporated with
the conditions of PUD approval.
Justification for Consideration as a PUD
Section 11.55 of City Code states that the PUD process is an optional method of regulating (and use in
order to permit flexibility in uses allowed, setbacks, height, parking requirements and number of
buildings on a lot. Staff has determined that this application qualifies as a PUD because it achieves the
following standards established in City Code:
• Achieves a high quality of site planning, design, landscaping, and building materials which
are compatible with the existing and planned land uses.
• Encourages preservation and protection of desirable site characteristics and open space and
protection of sensitive environmental features including steep slopes, trees, scenic views,
water ways, wetlands and lakes.
• Encourages creativity and flexibility in land development.
• Encourage efficient and effective use of land, open space, streets, utilities and other public
facilities.
• Allow mixing land uses and assembly and development of land to form larger parcels.
• Encourage development in transitional areas which achieve compatibility with all adjacent
and nearby land uses.
• Achieve development consistent with the Comprehensive Plan.
• Achieve development consistent with the City's redevelopment plans and goals.
In order to be approved as a PUD, the City must be able to make findings which are specifically
described in City Cade. These findings are incorporated into staff's recommendation to the
Planning Commission.
Recommendation
Staff recommends approval of the Preliminary Plan for Tennant Company PUQ No. 114, based on
the following findings of fact:
1. Quality Site Planning. The PUD plan is tailored to the specific characteristics of the site and
achieves a higher quality of site planning and design than generally expected under
conventional provisions of the ordinance.
2. Preservation. The PUD plan preserves and protects substantial desirable portions of the site's
characteristics, open space and sensitive environmental features including steep slopes,
trees, scenic views, creeks, wetlands and open waters.
3. Efficient—Effective. The PUD plan includes efficient and effective use (which includes
preservation)of the land.
4. Compatibility. The PUD Plan results in development compatible with adjacent uses and is
consistent with the Comprehensive Plan and redevelopment plans and goals.
5. General Health. The PUD plan is consistent with preserving and improving the general health,
safety and general welfare of the people of the City.
6. Meets Requirements. The PUD plan meets the PUD Intent and Purpose provision and all
other PUD ordinance provisions.
And subject to the following conditions:
1. The plans dated September 13, 2013 prepared by LHB submitted with the application shall
become a part of this approval,
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly to Mark Grimes, Director of Community Development dated October 4, 2013, shall
become part of this approval.
3. The recommendations and requirements outlined in the memo from City Engineer Jeff Oliver to
Mark Grimes, Director of Community Development, dated October 9, 2013, shall become a part
of this approval.
4. All signs on the property shall meet the requirements of the City's Sign Code.
5. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
Location Map (1 page)
Memo from Deputy Fire Chief John Crelly to Mark Grimes, Director of Community Development
dated October 4, 2013 (3 pages)
Memo from Public Works Department dated October 9, 2013 (6 pages)
Site Plans (51 pages)
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763-593-8079 j 763-593-8098 (fax)
Date: October 4, 2013
To: Mark Grimes, Community Development Director
From: John Crelly, Deputy Chief
Subject: Preliminary PUD for Tennant's "One Campus"
The Golden Valfey Fire Department has reviewed the information submitted for the Preliminary
PUD application of Tennant's "One Campus". The concept of combining multiple lots into one Iot
lends itself to long-term strategic planning. The following comments reflect concerns that need to
be address from a perspective of a campus of buildings.
The Fire Department will need to review and approve the following:
Fire Protection Water (Fire Sprinklers/Fire Hydrants/Standpipes)
1) Existing Building(701 Lilac Dr.); The water supply for the fire sprinkler systems and private fire
hydrants should be evaluated by a fire protection engineer. Serious consideration should be
given to looping the fire protection water system either out to Zane Avenue or possibly to Olson
Memorial Highway. (2 City water connections/sectional valves to isolate problems/ possibly a
second fire department connection)
City records show that there is a 10 inch water connection to the City's water system on the
east side of the property at Lilac Drive. This 10 inch (ine converts to a private 10 inch main at a
valve pit. At this valve pit there is a single 2 %" siamese fire department hose connection for fire
department use (boost pressure/flow). The 10 inch pipe extending to the west from the valve
pit feeds multiple fire sprinkler risers, several wall hydrants (north and south sides of the
building) and several private fire hydrants along the south side of the building.
Whether or not the "One Campus" concept develops, the following concerns currently need to
be addressed:
a. The fire hydrants only have two 2 %" hose connection and NO steamer connection. This
type of fire hydrant severely restricts the fire departments ability to access an adequate
supply of water for hose operations. These fire hydrants should be changed out to a fire
hydrant that meets City specifications which includes a large hose connection.
b. The 10 inch private main is configured as a dead-end main. It appears that it dead-ends
on the south side of the building towards the west end. This water main configuration
raises several concerns including limited water flow capacity, a break anywhere along
the 10 inch main will result in a complete loss of the entire fire sprinkler system, the fire
department losing its ability to support the fire protection systems, and a loss of ALL on
site private fire hydrants and wall hydrants.
c. Due to the geographic locations of City fire hydrants on public street, the fire
department will most likely use private fire hydrants to support fire suppression
operations. In order to do this a single 2 % inch Siamese connection is probably not
capable of being supported to capacity equal to that of the fire sprinkler system demand
plus the flow from fire department hoses being used by the fire engine off of the private
fire hydrant/main.
2) Proposed new building/5612 Olson Memorial Highway;
a. Based on Minnesota State Fire Code Appendix B and C this building will require a
minimum of two fire hydrants. Currently there is one fire hydrant at the driveway
entrance off of Olson Memorial Highway. Another fire hydrant needs to be added near
the building to meet the average hydrant spacing of 425 feet (for this building) and will
need to be located no more the 150 feet from the fire department connection for the
fire sprinkler system
b. A post indicator valve (PIV) will be required for any fire suppression system that is
installed in any building. The installation and location of the PIV will be determined by
the fire code official.
c. Consideration should be given to looping this water line or possibly being fed from the
existing private main. (see item 1 above)
d. Standpipes will be require in the stairways for the new building
Site Access to the Campus
3) Access to the existing building at 701 Lilac Drive does not appear to have changed with this
proposal.
a. There still is very limited access on the north and east sides of the building. These access
conditions have been there since the building was built.
b. A complete review of the employee parking area shall be conducted. Currently the
parking aisles run perpendicular to the building and begin/end very near to the exterior
wall of the building. This configuration presents access issues for responding fire trucks:
i. Very limited access to the exterior doors and walls of the building along the
western half of the building. The current access road runs along the south side of
the parking lot for the western half of the building which is over 200 feet from
the building. The access road then jogs up to the front of the building and runs
along the side of the building for the eastern half.
ii. Limit access to the private fire hydrants located along the south side of the
building due to the current vehicle parking arrangements.
iii. The drive aisles for parking off of the access road are over 200 feet long. The fire
code will allow 150 feet dead ends. Dead ends over 150 feet shall be provided
with an approved turn around for fire trucks.
4) Access to the new building/5612 Olson Memorial Highway building does have some access
issues that need to be resolved.
a. An access road shall be provided within 150 feet of all portions of the exterior wall of the
first story of the building as measured by an approved route around the exterior of the
building. Unobstructed vertical clearance of 13 feet 6 inches shall be maintained above
all fire department access way.
i, Access to west side of this building is good
ii. On the east side of the new building/5612 Olson Memorial Hwy access is
reasonable and there appears to be an adequate turn around for fire trucks
iii. On the north side of the new building there is a 250' long dead-end without an
approved fire department turn around. This needs to be addressed.
iv. On the north side of the new building the second drive aisle is not a dead-end
path however on the east end the parking islands/turns do not provide the
proper turn radiuses to allow a truck through there. The turning radius of the fire
department apparatus access road shall be an inside turning radius of 20 feet and
an outside turning radius of 40 feet.
b. If either item 4.a.iii or item 4.a.iv could be resolved this would this would satisfy the
requirement to provide fire department access to within 150 feet of all portions of the
exterior wall of the first story of the building.
5) Road Access. A review of the "One Campus" site to determine where fire lanes need to be
established shall be conducted and identified fire lanes shall be properly identified with
approved signage.
If you have any questions, please contact me at 763-593-8065 or by e-mail,
jcrellv@�oldenval levmn.gov
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763-593-8030/763-593-3988(fax)
Date: October 9, 2013
To: Mark Grimes, Community Development Director
Joe Hogeboom, City Planner
From: Jeff Oliver, PE, City Engineer�
Joe Fox, EIT, Water Resoure s Engineer
Eric Eckman, Public Works Specialist
Subject: Preliminary PUD Review—Tennant Company
Public Works staff has reviewed the preliminary plans submitted by Tennant Company for a
Planned Unit Development (PUD) located north of Trunk Highway 55, west of Trunk Highway 100,
and east of Zane Avenue North.The proposed PUD consolidates ten parcels currently owned by
Tennant into a single, corporate campus property. While the proposed PUD includes a future
office building expansion and new parking lots,there are no immediate plans to construct these
facilities.The primary intent of the proposed PUD is to allow Tennant to construct improvements
across existing property lines to facilitate near-term use of the site as a single campus.
Tennant's long-term plans for the PUD include a 45,000 square foot office building and a new
parking lot with 178 stalls,within this new "One Campus" vision.
This memorandum discusses issues identified during Public Works' review that must be
addressed prior to the final PUD. The review is based on the plans submitted to the City on
September 13, 2013.
Preliminarv Plat:
Zane Avenue, which borders the proposed PUD on the west, is classified as a collector street
in the Comprehensive Transportation Plan, and is currently located within a 25-foot wide
Roadway and Utility Easement. There is a similar 25-foot wide easement on the western hatf of
Zane Avenue, with a total easement of 50 feet. As outlined in the Subdivision Ordinance,
collector streets require a minimum right-of-way width of 70 feet. Therefore, the existing 25-foot
wide easement must be vacated and a 35-foot wide street right-of-way must be dedicated on the
final plat.
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
Tennant has included an exhibit titled "PUD Properties" as part of its PUD submittal. The parcels
identified on this exhibit include Parcel 6, a 60-foot wide parcel that is entirely covered by
easements that run in favor of the City, including a Sanitary Sewer Easement, a Drainage and
Utility Easement and a Right-of-Way Easement. The Right-of-Way Easement includes the
provision that, if the City discontinues its use of the parcel for street right-of-way purposes,
the use and occupancy of the property will revert to Tennant, which dedicated the easements
to the City.
Because there are still two privately-owned homes on the portion of Olson Memorial Highway
within Parcel 6,the use of the property as right-of-way must continue and the property should be
excluded from the final plat with the easements also remaining in place. Should Tennant
purchase the two homes on this street in the future, the street and the parcels can be
incorporated into the PUD and the easements can be vacated at the time of platting.
There are existing Sanitary Sewer Easements across the southern portions of Parcels 9, 10, and
11, as identified on the "PUD Properties" exhibit.These easements run in favor of Metropolitan
Council Environmental Services (MCES), which owns and operates two sanitary sewer forcemains
within the right-of-way for Olson Memorial Highway frontage road. The PUD must be reviewed
by the MCES for potential impacts to its facilities and easements.
There are also permanent Wall Maintenance Easements on the eastern property line of the
Tennant property that run in favor of the Minnesota Department of Transportation. The PUD
Plans must be reviewed by MnDOT for potential impacts to the retaining walls, the need for
additional right-of-way, and impacts to easements.
The final plat must include Drainage and Utility Easements that are consistent with City Code on
all property lines within the PUD.
Site Plan:
As discussed earlier in this review,the proposed PUD includes a long-term build-out of the site
for the expansion of Tennant's corporate headquarters. These long-term plans include
construction of a three-story,45,000 square foot office building that will be connected to the
existing building at 5612 Olson Memorial Highway. The plans also include sidewalk connections
to existing Tennant buildings and a new bituminous parking lot.
The primary accesses to the Tennant site include a driveway into the existing offices and
production facilities from Lilac Drive on the east side of the site, and from Zane Avenue on the
west. There are individual driveway access points for the properties located at 5612 and 5738
Olson Memorial Highway.
The proposed long-range plan for the site includes maintaining the Lilac Drive and Zane Avenue
access points, as well as retaining the driveways to the separate buildings at 5612 and 5738 Olson
Memorial Highway. The introduction of two new driveway openings onto the Olson Memorial
frontage road, in close proximity to the existing driveways, increases the number of conflict
points for turning vehicles, which greatly increases the potential for motor vehicle crashes.
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
Therefore,Tennant's engineer should review the proposed driveway locations and the possibility
of providing connections to adjacent parking lots within the Tennant property, in order to reduce
the number of driveways onto the frontage road.
Traffic Impacts:
In 2010,Tennant prepared a traffic study based on a Campus Development Plan that included
two additions with a total of approximately 237,200 square feet of office space onsite. This study
determined that, after build-out, a total of 250 trips in the morning and evening peak hours
would be generated. Furthermore, the study examined three primary intersections that these
trips would be routed through: Douglas Drive and the Olson Memorial frontage road; Lilac Drive
and Duluth Street; and Golden Valley Road and Zane Avenue. Based upon this analysis, it was
determined that adequate capacity existed in these intersections and that there would not be a
decrease in the level of service at any of these locations.This study analyzed the existing
intersections without consideration of the upgrades included with the Douglas Drive
reconstruction project.
The total office space considered in the Tennant study was approximately 192,200 square feet
larger than the current proposal. Based upon the Tennant study, and the traffic analysis
performed as part of the preliminary design for pouglas Drive, it is staff's opinion that the traffic
generated by the present PUD proposal will not have a negative impact on these intersections, or
the intersection of Douglas Drive and Golden Valley Road.
Utilitv Plan:
The existing Tennant buildings within the proposed PUD are currently served with City sanitary
sewer and water and there is adequate capacity within these City systems to provide service to
the future office building.
There is an existing water line extending into the Tennant property from Lilac Drive that provides
fire protection and potable water to the property. This watermain is owned and maintained by
Tennant. In order to ensure adequate supply for fire suppression, this watermain should be
extended to connect to the existing City watermain within the north/south portion of the Olson
Memorial frontage road, as the site develops. Determination of ownership and maintenance
responsibilities for the Olson Memorial portion of the watermain will be discussed with Tennant,
at the time this loop extension is installed.
In order to ensure that adequate domestic end fire suppression water service can continue to be
provided to the Tennant property, a Utility Maintenance Agreement will be required as part of
this PUD.
The buildings within the proposed PUD are subject to the City's Inflow and Infiltration Ordinance.
The building at 5612 Olson Memorial Highway has been issued a Certificate of Compliance. The
remaining buildings are not compliant and had inspections performed in 2006 that are no longer
valid. Therefore,Tennant must schedule appointments to have the non-compliant buildings
inspected as soon as possible. Following completion of the required inspections Tennant must
enter into an escrow agreement for any required repairs prior to final PUD submittal.
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
Stormwater Mana�ement:
The proposed PUD is located within the Sweeney Lake sub-district of the Bassett Creek
watershed and is therefore subject to the review and comment of the Bassett Creek Watershed
Management Commission (BCWMC)for its water quality and rate control requirements. Because
Sweeney Lake is listed as an impaired water by the Minnesota Pollution Control Agency(MPCA),
the plans will also be reviewed for compliance with the adopted Total Maximum Daily Load
(TMDL) Implementation Plan for the (ake.
As Tennant has acquired properties that are included in the proposed PUD, they have been
making improvements to these properties that have included land-disturbing activities. As stand-
alone projects these improvements have not required compliance with the BCWMC water quality
policy. However, when considered as cumulative campus improvements, these projects have
increased the total impervious surface on the campus by approximately 1,840 square feet. In
addition, the total land disturbance over the campus is in excess of one acre, which is enough to
trigger water quality improvements.
In order to address the water quality issues in Sweeney Lake and the Bassett Creek watershed,
Tennant has agreed to work with the City and the BCWMC to incorporate water quality improve-
ments into future, small-scale improvements on site. In addition,the water quality improvements
shown in the PUD Plans will be implemented as redevelopment occurs on site, with the overall
goal of providing water quality treatment for the entire corporate campus as expansion occurs.
The improvements included in the PUD will be required to comply with the BCWMC, City, and
other applicable water quality standards in effect at the time of implementation. Because there
will likely be a delay between approval of this proposed PUD and the actual construction of the
long-range improvements on site,the PUD will not be submitted to the BCWMC for review at this
time. However, approval of the campus-wide plan will be required at the time the office building,
parking lot, or any other improvements are undertaken that disturb one-half acre or more of
land, or adds more than 10,000 square feet of impervious surface, and submittal of the
Stormwater Management Plans to the BCWMC will also be required. Implementation of the
water quality and rate control requirements will be required,following BCWMC review.
Tennant's preliminary, long-range plans call for underground stormwater storage with sand
filtration in three areas of the campus, as well as one proposed pond. These Best Management
Practices (BMPs) will provide nutrient and sediment removal for the parking lots, driveways, and
roof areas. The entire stormwater management system within the PUD will be owned and
maintained by Tennant and Stormwater Maintenance Agreements will be required at the time of
implementation of the BMPs.
Because the site being developed is larger than one acre, the Developer's contractor must obtain
an MPCA Construction Site Permit. A copy of this permit must be submitted to the Public Works
Department after it is obtained. The MPCA adopted new standards for this permit on August 1,
2013,that includes volume contro�.Therefore,the plans must be modified to comply with
this standard or the MPCA standards that are in effect, at the time of site improvements, as
discussed above.
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
The outlet from Filtration Area 3 (at the southern edge of the project)flows into MnDOT storm
sewer along the Olson Memorial Frontage road. Therefore, the plans will need to be forwarded
to MnDOT for its review, comment, and permitting. If a MnDOT permit is required, a copy of the
permit (once obtained) must be provided to the Public Works Department for its files.
This PUD is also subject to the City's Stormwater Management Ordinance. City approval of the
Stormwater Management Plans must be completed, prior to forwarding the plans to the BCWMC
for its review. Additionally, approval by the BCWMC will be required, prior to issuance of a Storm-
water Management Permit by the City.
The Developer will be required to enter into a Maintenance Agreement with the City for the
proposed underground storage and filtration system and any other stormwater infrastructure.
Tree Preservation and Landscape Plan:
The proposed PUD is subject to the City's Tree Preservation Ordinance and Tree Preservation
Permits will be required as development occurs. The plans submitted for review include a Tree
Inventory and Landscaping Plan. However, an inventory for the entire site must be submitted,
including a tabular inventory with identification numbers, tree species, and size. Based upon the
ordinance,the determination of tree replacement and/or mitigation will be determined at the
time of final PUD review, based upon the inventory of the entire campus.
Summarv and Recommendations:
Public Works staff recommends approval of the preliminary plans for Tennant Company
Planned Unit Development, subject to the comments contained in this review, which are
summarized here:
1. Dedication of additional right-of-way for Zane Avenue, as discussed in this review.
2. Extension of watermain to connect to the existing watermain in the north/south portion
of the Olson Memorial frontage road, as discussed within this review.
3. Consolidation of existing and proposed driveways onto the Olson Memorial frontage
road, as discussed within this memo.
4. All existing and proposed buildings within the PUD become compliant with the City's
Inflow and Infiltration Ordinance.
5. Tennant must agree to implement stormwater Best Management Practices with small-
scale, earth-disturbing activities onsite, prior to the full redevelopment of the PUD.
6. Tennant must provide water quality Best Management Practices for the entire campus,
based upon standards in place at the time of development, as implementation of the
PUD occurs.
7. Tennant must enter into Utility and Stormwater Facility Maintenance Agreements, as
discussed in this review.
8. The plans are subject to the review and comments of the Minnesota Department of
Transportation, Minnesota Pollution Control Agency, and the Bassett Creek Watershed
Management Commission.
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
9. Subject to compliance with the City's Stormwater Management, Right-of-Way
Management, and Tree Preservation Ordinance.
10. Subject to the review and comments of the City Attorney, City Planner, Deputy Fire
Marshal, and other City staff.
Please feel free to contact the Public Works Department if you have questions regarding
this memorandum.
C: Tom Burt, City Manager
Jeannine Clancy, Director of Public Works
Bert Tracy, Public Works Maintenance Manager
Joe Hogeboom, City Planner
John Crelly, Deputy Fire Marshal
Gary Johnson, Building Official
Eric Eckman, Pubic Works Specialist
Mitch Hoeft, Utility Engineer
Joe Fox, Water Resources Engineer
G:\Developments-Private\Tennant\PrelimPUD Review 100913.docx
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Planning Department
763-593-8095 I 763-593-8109(fax)
Executive Summary for Action
Golden Valley City Council Meeting
February 5, 2014
"60 Days" Deadline: February 10, 2014
Agenda Item
4. C. Public Hearing- Ordinance#516 -Approval of Conditional Use Permit 136- 345 Pennsylvania
Avenue South - LifeSpan - Fundus Praedium, LLC, Applicant
Prepared By
Jason Zimmerman, City Planner
Summary
Mike Whalen, representing Fundus Praedium, LLC, is proposing to renovate the existing building
located at 345 Pennsylvania Avenue South for LifeSpan, a Youth Transition Program. The
Applicant is requesting a Conditional Use Permit (CUP) to allow a Commercial use to occupy more
than 10,000 square feet of gross floor area in the I-394 Mixed Use zoning district.
The total lot area is 2.8 acres. Single family homes are located to the north and west of the
property; commercial uses are located to the south and east. The applicant is proposing to lease
the building to LifeSpan and intends to renovate the interior, add an elevator to the southwest
corner, and improve the upper parking area.
At the Planning Commission meeting on January 13, 2014, a number of residents expressed
concerns about the proposed use. These concerns generally centered on potential negative
impacts in three areas:
1. Traffic
2. Property Values
3. Public Safety
Traffic— Residents were concerned about both the increase in the number of vehicles using
Pennsylvania Avenue to access the property via the parking lot entrances and the small window
of time in which the buses and vans transporting clients would arrive and depart. There was also
concern that buses would stack along Pennsylvania if they could not fit within the parking lot. The
Planning Commission directed the Applicant to draft a Traffic Access Plan to route buses and
vans, to create a Traffic Circulation Plan to demonstrate the parking lot capacity, and to
coordinate daily trips with the business located to the east.
Property Values—Residents questioned if the proposed use would affect their property values.
Subsequent discussion with the County Assessor revealed that negative adjustments to the
nearby residential property values are already factored in and would not be affected by a change
in use. He stated that long term changes to property values are uncertain and are the result of a
number of factors that are difficult to predict.
Public Safety—Concerns over the number and type of potential police calls to the property
prompted the Planning Commission to ask that the Applicant work with the Golden Valley Police
Department to anticipate any potential impacts to police service. Police Chief Stacy Carlson has
spoken with LifeSpan and a condition to address the concerns of the Police Department has been
added below.
The Planning Commission also recommended that the Applicant submit plans for design review.
Upon further investigation by Staff this was determined to be outside the authority of the
Planning Commission so was removed from the final list of conditions.
City Staff and the Planning Commission feel that the proposed use is in compliance with the ten
factors in the City Code that determine the eligibility of a conditional use. Staff feels that the
proposed use is compatible with the long-term land use designation of the property subject to
the following conditions:
1. The plans submitted with the application and dated January 21 and January 24, 2014, shall
become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly, dated January 3, 2014, shall become part of this approval.
3. The recommendations and requirements outlined in the memo from the Public Works
Department, dated January 6, 2014, shall become a part of this approval.
4. All improvements to the building shall meet the City's Building Code requirements.
5. All signage shall meet the City's signage requirements (Section 4.20).
6. Rooftop equipment (HVAC) shall be screened from view from the surrounding single family
homes.
7. Landscaping shall be installed to screen the parking areas from the surrounding single family
homes.
8. The Applicant shall provide a rack with space for at least four bicycles.
9. The Applicant shall create a Traffic Access Plan that directs trips by buses, vans, and employee
vehicles to and from the property via Laurel Avenue.
10. Any staging area for school buses or vans shall be contained within the parking lot. The
Applicant shall submit a Traffic Circufation Plan that diagrams the parking lot layout at peak
capacity.
11. The Applicant shall coordinate daily trips with the business located at 7400 Laurel Avenue
(WorkAbilities, Inc.).
12. LifeSpan shall, during operating hours, staff an on-site Heath Officer, as defined by state
statute, who is authorized to carry out the process of administering an emergency hold. The
Health Officer shall handle emergency holds when the need arises except in rare instances
when they are unavailable, in which case City police may be utilized. The City reserves the
right to revoke the CUP if the burden of authorizing holds transfers unduly to City police.
13. There shall be no unsupervised outdoor activities on the property.
14. The Applicant shall work with the neighborhood to establish a regular means of
communication regarding potential impacts from the operation of Lifespan at the property.
15. This approval is subject to all other state, federal, and local ordinances, regulations, or laws
with authority over this development.
16. Failure to comply with any of the terms of this permit shall be grounds for revocation.
Attachments
• Location Map (1 page)
• Unapproved Planning Commission Minutes dated January 13, 2014 (10 pages)
• Applicant's Narrative (1 page)
• Memo to the Planning Commission dated January 6, 2014 (3 pages)
• Memo from Deputy Fire Chief John Crelly dated January 3, 2014 (1 page)
• Memo from the Public Works Department dated January 6, 2014 (1 page)
• Letter from Applicant addressing the Proposed Conditions dated January 23, 2014 (2 pages)
• Site Plans dated January 21 and 24, 2014 (4 pages)
• Site Plans dated December 12, 2013 (6 pages)
• Photographs of Site (3 pages)
• Email from Steve and Anne Devitt dated January 13, 2014 (1 page)
� Ordinance#516, Approval of Conditional Use Permit No. 136, 345 Pennsylvania Avenue South,
LifeSpan, Fundus Praedium, LLC, Applicant (3 pages)
Recommended Action
Motion to adopt Ordinance#516, Approval of Conditional Use Permit No. 136, 345 Pennsylvania
Avenue South, LifeSpan, Fundus Praedium, LLC, Applicant
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� Subject Property:
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Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 4
Conditions
1. The plans submitted with the a plication shall become a part of the approval.
he recommendations and req irements outlined in the memo from the Public Works
De ment shall become a pa of the approvaL
3. All signa ust meet the requ ements of the ' Sign Code.
4. A design plan s reviewe by the ' rior to Final PUD approval.
5. A bicycle rack shall be t roperty.
6. Additional renderings of t � ularly the display area, shall be provided prior to
Final PUD approva
7. The Applicant wner must e er into a mainten ement for the pervious
pavemen
8. The oval is subject to all ot r state, federal, and local ordinances;:regulations, or
I with authority over this de lopment.
3. Informal Public Hearing —Conditional Use Pe�rmit(C��UsP) -��45'I�ennsylvania
Ave S — Commercial Use over 10,000 Square F'�:et.in the 1-39�� Mixed Use
Zoning District— CU-136
Applicant: Fundus Praedium (LifeSpan) '
Address: 345 Pennsylvania Ave`nue South
Purpose: To operate a youth�t�an�i�ion pirogram consisting of office, medical
office and educational use�s.in the existing building.
Zimmerman explained the�pplic�nt`s=request for a Conditional Use Permit to operate a
youth transition program consisting of office, medical office, educational uses and a
possible employee only on=site daycare in the future. He stated that commercial uses that
are more than 10,OOQ square feet in size located in the I-394 Mixed Use zoning district
require a Conditional Use Permit. He referred to a site plan of the property and discussed
the applicant's p�opos�l.t��renovate the interior, construct an elevator on the southwest
corner of the building, iri�prove the front entrance area, add new windows on the west
side of the'��uald�n�.and irn'prove the upper parking lot area. He stated that staff is
recomrriendiiig appi''oval-of this Conditional Use Permit request subject to the conditions
listed in tfie sta��eport.
Waldhauser asked if the applicant is proposing to use the lower level parking lot.
Zimmerman said he doesn't think the applicant has any plans to modify the lower parking
lot or any of the driveway entrances.
Boudreau-Landis asked if the overall sizes of the parking lots are staying the same. He
also asked about the condition of the lower parking lot. Zimmerman said the footprint of
the parking lots will stay the same and that both parking lots are in okay condition.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 5
Kluchka asked about the original use of the building. Zimmerman said it has historically
been used as an office/warehouse space. Grimes added that the building was originally
used by Mark Hurd Aerial photography.
Waldhauser asked if Speak the Word Church (owner of the property) uses the parking
lots on this site. Kluchka said he doesn't see a lot of activity on the property.
Segelbaum noted that the application referred to the possible opening of an employee
only, on-site daycare facility and asked if the applicant would have to co�e b�ck to the
City to amend the Conditional Use Permit if approved. Zimmerman sa�d'�res, a'��;�_
Conditional Use Permit amendment would be required if they decide to�open a d`2iycare
on site in the future.
Segelbaum asked if there are specific statutes or ordinances related to schools. Grimes
stated that the City's Deputy Fire Chief has reviewed the plans,as tfiey rel�te to the
Building Code and is comfortable with proposed occupartcy.
3;..
Baker asked if the property has been purchased frorn�3peak th�e 1N�rd Church. Grimes
said he didn't know, but the Church did sign the Conditional Use Permit application, giving
permission to the applicant to apply.
Mike Whalen, Applicant, stated that they have a purchrase agreement with Speak the
Word Church and that LifeSpan also leases a builtling from them in Burnsville and would
now like to have a location in the vwfest�rnetro.;. �
Kluchka asked about propo��d irriprQve�nents to�the parking lots. Whalen stated that it is
not LifeSpan's intent to use��the lo�ver:p�rking lot. They would use the upper parking lot for
intake and visitor parking.�He discussecf'the proposed interior improvements and the
elevator addition.
Kluchka asked the applicant if there will be bicycle racks installed. Whalen said they
would be willing to install bicycle racks.
Kluchka asked�the appl�cant if they are planning to screen the air conditioning unit located
on the roof, lNhalen said�he didn't think the unit was visible and added that the proposed
elevator addttion should provide some screening. Kluchka suggested that be shown on
their"plans.
Traci Hackmann, representing LifeSpan, explained that their clients are all children who
have mental health issues and come from all over the metro area. She stated that the
kids are at their facility from 8 am to 2 pm, Monday through Friday for approximately 6 to
9 months. She discussed the services they provide including academic support,
intervention and therapy.
Kluchka asked about the number of clients they will have. Hackmann said their capacity is
85, but they typically have approximately 75 clients at one time.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 6
Waldhauser asked about their outdoor needs. Hackmann explained that they will have an
indoor gym, but they do not typically have outdoor recess or use outdoor space. She
added that if they open an employee only daycare they may need some outdoor space for
that.
Segelbaum asked if they take the kids on field trips or walking trips. Hackmann said that
the kids may go out with staff supervision but that there aren't many field trips and if they
have a field trip they would use their own vans for transportation.
Segelbaum asked if their other locations are close to residential propetrties�like tl;ley would
be at this site. Whalen stated that their locations in Burnsville and Shor�view are in
commercial/business areas. "
Segelbaum referred to LifeSpan's web site where it states that the,y o#Fer focused services
for clients that do not respond to conventional treatment and h�ve pr�blem�'or pose a risk
to another's well-being and may require crisis interventipn. He's�id th'at concerns him and
asked for further explanation. Hackmann stated tha#,the kids are`:supervised at all times.
She added that the interventions referenced on tfieir viie��,site'�ar���nternal interventions
and that kids that pose a risk to another's well-be;ing in a tlifferent setting is an example of
person who might be referred to their program for:intervention. Segelbaum asked if the
kids are referred to LifeSpan by the courts. Haekmann said no, their clients are not court
ordered to attend their facility.
Baker asked how their clients are referred to them. Hackmann said that only parents can
sign up their children. Baker asked if th�:18 ye�r;old clients have more freedom to come
and go. Hackmann�stated tt�afi�II of tlae�r clients�use vans and buses for transportation
and if they were at that levef of freedom to come and go as they please, they probably
wouldn't need LifeSpan's's�rvic�����.
Cera asked about fund�ng, Hackmann stated that they have a fee for service model with
insurance comqanies'paying_rnost'of the fees along with some private pay clients.
Kluchka a�ke� abou#,acc�ss and security and how the kids' activities are managed and
controlled. Hackmann stated that the kids arrive in school buses or a LifeSpan van and if
they are`riot able to trav�l in the van or bus without issue, they would probably not work
well,in their program.
Baker asked about the adult to child ratio. Hackmann stated that the ratio is nine adults to
24 clients which includes four teachers, five clinicians plus administration staff.
Segelbaum asked how much traffic would be generated. Hackmann explained that the
kids are dropped off in the morning and picked up in the afternoon either by school bus or
by their LifeSpan vans. Segelbaum asked if there could potentially be 85 buses, dropping
off and picking up each child individually. Hackmann said there would be a maximum of
12 to 15 buses, potentially fewer if they use their own vans.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 7
Kluchka asked about the traffic pattern people will use to get to the site. Hackmann said
she thinks that the I-394 access will be ideal. Baker asked if people would use
Pennsylvania to access their site. Hackmann said she didn't know.
Cera noted that the facility to the east has a lot of buses as well and asked how
LifeSpan's hours would compare to theirs. Kluchka suggested a condition be added
stating that the finro businesses should coordinate with each other if traffic becomes an
issue.
Kluchka opened the public hearing.
Caryl Eschweiler, 420 Pennsylvania Avenue South, said she is r,c��cemed,�bout traffic
and volume. She referred to the discussion regarding the appli�ant no�;using theglower
parking lot and stated that the upper parking lot will not hold �hat marty cars, aiong with
the proposed buses. She said a lot of the neighbors in the area hav�,young'���kids and
there is a lot of dog walking so the buses will aggravat��the pro�lems�"Sf�e said she is
also concerned about a stretch of Pennsylvania that is a sheet of ice. She said she likes
that LifeSpan's ratio is 9 to 24, however, she wants`clari�ty that the Staff is with the kids
and that their offices are open until 5 pm. She said she has;;concerns about the medical
facility because the property will be a magnet for burglars and vandals if there are
medications on site. She said people are.going to use Pennsylvania as a connector street
and questioned the effect on their propei�� values. She�s�ated that LifeSpan's other two
locations are not focated in residential �r�a�,�n�#�h�t �he wants some additional numbers
and facts regarding this proposal,,� ��
Mark Bass, 170 Oregon Ave,r�u�,South;�said he is concerned about what type of
notification and arrangements will be`made regarding the additional amount of phone
calls the police will receive, He discussed police calls received by Ramsey County and
the City of Burnsville in regard to their other finro locations. He said this is in his backyard
and he is extremely concerned about this type of activity and wants to know who will be
responsible for�added=City,s�ff. f"'
Kristin Pet�rso,n, 33Q�Pe�rt�sylvania Avenue South, said she is very concerned about the
traffic i�sues�becacls ,,Pennsylvania is a main artery with lots of traffic. She said there are
�;� : .
13 kids ort.Peri�sylvani� and Quebec and some of them walk home from school. She said
her.�Cids let`tMems��ves in and she doesn't want to have to make different arrangements
to make sure`sFae is`�home to let them in because of the additional traffic. She said that
Pennsylv,ania is a huge test driving road even though she knows the dealerships are told
that they`�re�not allowed to let their clients test drive on Pennsylvania they do, every
single day at 40 miles per hour. She said Pennsylvania is also a heavy pedestrian area
with people going to the ponds and to Lions Park. It is also a noisy area with the freeway
noise and industrial noise, so adding more traffic noise would compromise their
neighborhood. She said she looked at the Comprehensive Plan and it seems like this
proposal is in conflict with number two of the land use goals, objective and policies which
states that the City wants to minimize conflict befinreen land uses by providing open space
buffers between residential and commercial/industrial areas, segregate residential and
commercial traffic and protect and respec#traditional residential neighborhoods. She said
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 8
she respects the work LifeSpan does but the use is in direct conflict with the
Comprehensive Plan and the traffic issue is going to be a nightmare.
Ward Wheeler, 350 Pennsylvania Avenue South, said there are obviously traffic issues.
He stated that LifeSpan's other locations appear to be significantly smaller than this one
and asked if there is anything that precludes other uses once they've received approval
for an office use and he would like someone to explain why they need 17,000 square feet.
He said LifeSpan is not an educational organization. They do not have licensed teachers
or at least they are not being paid by schools to provide education and they�h�ve filed
lawsuits against various school districts attempting to obtain money. H��`�ues��q�ned if
these are the people they want in their neighborhood. He said there n��ds to be��lue
diligence done about these people because they seem to want tQ�avoid t�i� idea of school
and he thinks there is a reason.
John VanderAarde, Grand Slam Sports, 12425 River Ridge Blvd, Burnsville, said he is
LifeSpan's neighbor at their Burnsville location. He said they'vebeen'a great neighbor
and they have never been robbed or burglarized and there has been no graffiti. He said
there have been no problems with the buses during�the:mornin� d�op off time and that
there is about a 15 minute window in the afternoon when the buses are in the parking lot
but there have been no issues or problems with ah,y of the kids in their facility in 24 years.
Segelbaum asked VanderAarde if any of Lif��pan's�clients.go to his facility. VanderAarde
said rarely, maybe on a special occasion:
Barbara Crolley, 310 Pennsylvania Avenue 5vuth, said the traffic doesn't bother her but it
does bother her when people go very fast up fhe hill toward I-394 because there are
school aged children in the a�ea., She,:said people do cut through from I-394 to Winnetka
to go west on Highway 55,�She said �t�.school issue is one of her pet peeves because
teachers in the U.S. don't iivork f�ft time�iike they do in the rest of the world where they
have longer school d�ys ana Ip�nger school years.
Joel Martin, 23Q�,Nevada f�venue ��outh, said his concern is that the area behind the
building tends to��be us�d�a�s a siedding hill and he gets a fair amount of foot traffic
through his yard. He said he is concerned about agitated kids going out their back door or
going in#o his yard #o smoke. He asked if kids will be taken to the field area or if it will be
used for Phy Ed,
Kristin Peterson, 330 Pennsylvania Avenue South, stated that three years ago LDK
wanted�to put three homes in this location. She said her feeling is that the entire area is a
zoning error'and reiterated that the Comprehensive Plan states that there should be a
buffer between residential and commercial and that there is a conflict in land uses.
Sue Wheeler, 350 Pennsylvania Avenue South, said there is confusion about whether the
property has been sold or if there is a contingency offer. She said she also agrees that
the area is ideal for residential and they don't need the traffic.
Brian Klein, 510 Pennsylvania Avenue South, said he is especially concerned about
property values, also traffic and safety.
Seeing and hearing no one else wishing to comment, Kluchka closed the public hearing.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 9
Waldhauser asked about the capacity of the parking lot for staff parking and buses so
they wouldn't have to stack on Pennsylvania.
Whalen stated that the current lot has approximately 45 parking spaces. He referred to a
site plan and described the drop off area for buses and how they would circulate and
stack on the site.
Kluchka questioned how there can be 12 to 15 buses and vans dropping kids off in an
area that looks like it could accommodate about four. Whalen stated that;the buses and
vans won't be there all at the same time. Hackmann added that there are about,35
employees and that there will be enough space for their vans. She Sta�es� that typi�ally
smaller sized buses drop off their clients. Kluchka suggested a cqr�d�ition'�of:approv�l be
added to require the applicant to submit an adequate parking p��`n. �`'"
Waldhauser asked if there will be medication on site. Hackma�nn sald they:don't prescribe
medicine and there would only be minimal amount of rnedicatic�t� on sit�,for kids who take
medication during the day. She explained that there are many sta#e regulations regarding
medication that they have to follow. She added that`tlie term "rnedical use" on the
application is referring to mental health treatmen#.
Waldhauser asked the applicant if their ot�er�o�atiar�� are much smaller in size as
previously mentioned. Hackmann state��that th��ir Burnsvifte location is 20,000 square
feet in size and their third location is�approxi�ateljr"�19�D00 square feet in size which is
almost the same as this proposecl;Golden V��ley location.
Waldhauser asked the applicar�t to�address the police and sheriff support mentioned
during the public hearing. Hackmann`stated that if they need to transport someone to the
hospital, police, along with �khe ambulance are part of the protocol. Baker asked about the
frequency of emergency calls. Hackmann said that it happens but they work with the
police so they know what:to expect. Baker said he would like to know the demands on the
City's police. He asked the applicant to provide a summary of police calls at their other
facilities. Kluchka;�skedi i��public'safety has reviewed this proposal. Grimes stated that the
Fire Chief has reviewed the application and added that there other homes and nursing
homes �� �ol�en Val�ey,that will have many more police calls than this use probably will.
Baker said;it would be'helpful to have a summary of the last five years. Kluchka agreed
that;it would be useful and helpful to have that information but questioned if it is germane
to tlie land use;proposal.
Kluchka asked'for clarification on the hours of operation. Hackmann stated the kids are
on-site from 8 am to 2 pm, and the office hours at 7:30 am to 3 pm but the office is open
until 5 pm.
Segelbaum asked about the status of the ownership of the property. Whalen stated that it
is currently under a purchase agreement. Segelbaum asked who the parties are in the
purchase agreement. Whalen said his company Fundus Praedium and Speak the Word
Church are the parties involved.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 10
Segelbaum asked if clients will be loitering in the area. Hackmann said their clients are
not allowed to smoke and they don't want their clients to vandalize or loiter so they would
be trying to prevent that. Baker asked if they would reject clients who smoke. Hackmann
said they could at their discretion.
Segelbaum asked the applicant if they would be using the neighboring field area for
recreation purposes. Whalen said no.
Kluchka asked the applicant to address the resident's concern about cre�;�r��ials of their
staff.
Hackmann stated that in order to provide mental health services they hav�profes�ional
licensed practitioners and licensed teachers, teaching assistar�t�'�and ��ecial�education
teachers who are all full time employees. She said it is accurate that:some of the
education is paid for by the school districts but it varies kid by kid and district'by district.
Segelbaum asked if there are credentials for the facility;as well: Hackmann stated that
they are authorized by the Department of Human Services to provide certified day
treatment services.
Baker referred to the resident's comment about lawsuits at their other facilities and
questioned if it is the Planning Commissio�i's`place`�o,ask about that. Kluchka said he
doesn't think it is the Planning Commission's place bee�use this is a private business.
Kluchka asked if there could be an opportunity for the Public Works Department to
provide some historical traffic infarmation, history of complaints or potential for future
studying or monitoring. Grimes stated that the Public Works Department has reviewed the
proposal and they are not concerned about the amount of traffic generated by this use.
He explained that the land iS too.valuable for single family residential homes and that he
has had developers show interest in this site for apartments which would create much
more traffic, up to 700��tQ�1,000��r�ps per day, whereas this proposal would generate
approximately 3Q0 trips p�r;iiay,at�most. He added that Pennsylvania has the capacity to
handle the extra��trips a�d��noted'�hat at one time, this building had 75 to 100 employees
working th±�r� ,Kluchl�� stated that there is a question of a perceived traffic issue and that
the stre�ts'a�e�b��ng �secl'for test drives and cut through traffic. Grimes said he would
send a lei�r to;#he deale�ships in the area asking them not to test drive in the
nei�hborhoo�J. Wa�dhauser suggested that people not be able to test drive cars without a
salesperson. t4luch'ka said he thinks there is a need to re-look at the traffic issues.
Waldhauser suggested restricting the bus access to the site. Kluchka suggested that the
drivers be instructed to follow a specific route. Boudreau-Landis suggested that a
condition of approval be added stating that the traffic for this site access the parking lot off
of Laurel Avenue. Grimes stated that the City has tried to minimize the number of curb
cuts on Laurel Avenue.
Kluchka referred to the resident's comment about the icy conditions on Pennsylvania and
asked about the best way to give extra attention to this area. Grimes suggested that
residents call the Public Works Department when there is a problem.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 11
Kluchka asked what the applicant would have to do if they wanted to change the use of
the building in the future. Grimes stated that if the applicant wants to make any changes
regarding the use they would have to amend their Conditional Use Permit.
Baker noted that one consideration for a granting a Conditional Use Permit is the effect
on property values. Kluchka said he would like to hear staff's thoughts regarding property
values on properties that are not being used and properties that are improved. Grimes
stated that properties that are improved can enhance the neighborhood. He added that
this building has been sitting, not fully utilized, for a long time and it has �gt a�ways been
taken care of. In this case, the applicant is considering enhancements=tti�the ����erty
which could be an advantage to the area. He stated that traffic cant�edt�ce propetty
values but he doesn't see how the proposed amount of traffic with`ff�is use,��nrill af�e'ct
property values. Baker said the concern he is hearing is beyon��t�e va�t�e of��;�eant
building versus a used building or an underutilized building. He'said.fie�appreciates the
service the applicant provides but he also wants to address the neighbors' concerns and
issues.
Kluchka stated that from a zoning perspective there �s a wide range of potential uses for a
commercial property. He said he shares the con�ern about this property being a
commercial property surrounded by residen,tial, but it is wha� it is and he doesn't know if a
specific commercial use of the property wE1J have a��positive,�heutral or negative effect on
property values. Baker reiterated that the Planning Co`r»'mission is required to review the
effect on property values. Waldhauser said she doesn't see anything in this proposal that
would cause a negative effect on.;property v�lues. ��
Whalen stated that $900,000 to $1,p00;000 will be invested in this properly which will
bring considerable value to the area. G:rimes added and that a medical/office building is
not an unusual mix of uses,
Baker asked staff to ��clr�,ss th�e;�esident's comment regarding this use not being
compatible witl�;Com{�rehe�si�t��Plan. Zimmerman stated that the I-394 Mixed Use zoning
district allows a'r`i!��nber�f use's`fand that this proposed use is not incompatible with that
zoning distr��t or the �or�prehensive Plan designation. The issue is whether these
properties s�oul� be;�oned and guided the way they are for the long term. Baker stated
that mayb� the designafion of this property should be reconsidered when the City updates
its.Comprehensive.Plan. Grimes stated that staff and the Planning Commission and City
Council struggled with including this property or not when the I-394 study was done, but it
was decided at the time to rezone and re-guide this property I-394 Mixed Use.
Kluchka summarized the proposed conditions they've discussed as follows: screening of
the roof-top mechanicals, design review, submission of a circulation, access and parking
plan, submission of a landscaping plan and a public safety review regarding police calls.
He suggested another condition of approval be added regarding on-going communication
with the neighbors. Baker suggested a condition stating that there will be no outdoor
activity allowed. Grimes suggested stating instead that any outdoor activities will be
supervised. Cera suggested that the applicant be required to discuss the coordination of
traffic with the neighboring property owner. Grimes suggested that the applicant submit a
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 12
plan showing how many buses there will be, where they will stack on the site and how
they will be kept off of Pennsylvania. Waldhauser suggested that the applicant require
that no traffic be allowed to come from the north and that all traffic to their site must come
from the south. Segelbaum questioned if it is worth accepting this proposal given all of the
conditions that have been suggested. He added that he thinks they've done a good job of
addressing all of the neighbor's concerns and with the conditions they've discussed he
would support this proposal, especially since there are other uses that could be far more
disruptive to this neighborhood. Waldhauser agreed and said that when she considers the
altemative types of uses that would be allowed at this property, the propos�ed:�use is just
about the least impactful there can be when compared to a large residential di;�r�lopment
or a more intensive, noisier, messier use. Cera agreed and added that'this use is a
benefit to kids who have issues and need this service.
MOVED by Baker, seconded by Cera and motion carried un�nimously'to recommend
approval of a Conditional Use Permit at 345 Pennsylvania Av�nue South tQ allow a
commercial use over 10,000 square feet in the I-394 Mixed Use,zoning c��strict subject to
the following findings and conditions:
Findinqs
1. The applicant has demonstrated need fo��he t�se.
2. The proposal is consistent with the City's `�om��ehensiVe Plan.
3. There will not be a negative effect o�:propeat#y values��iii`�the area.
4. The traffic generated from the prQposed u�e�vvillt�pt conflict with current traffic in the
area.
5. The density or population in tt�e are�,uvill nofi,increase due to the proposed use.
h C'
6. There will not be an incr�ase,in na�se by the proposed use.
7. The proposed use will.�iot c're;�te=dust, odor or excessive vibration.
8. The proposed use wil1� not att��ct anirr�al pests.
9. The proposed us� will not significantly alter the visual appearance of the existing
building.
10. No other negative'effects of the proposed use are anticipated.
11. The applicant is making a significant investment in an underutilized property.
12. The use is.a benefit to.Golden Valley and the larger community.
13. The,use is'c�onsis#ent�tiith the City's use intentions for the property.
Conditions` :
� ��;
1. i'he plans�subm'itted with the application shall become a part of this approval.
2. The���comrnendations and requirements outlined in the memo from Deputy Fire Chief
John�`���e'l�y', dated January 3, 2014, shall become part of this approval.
3. The recommendations and requirements outlined in the memo from the Public Works
Department, dated January 6, 2014, shall become a part of this approval.
4. All improvements to the building shall meet the City's Building Code requirements.
5. All signage shall meet the City's signage requirements (Section 4.20).
6. Rooftop equipment (HVAC) shall be screened from view from the surrounding single
family homes.
7. A design plan shall be reviewed by the City prior to Final approval.
Minutes of the Golden Valley Planning Commission
January 13, 2014
Page 13
8. Landscaping shall be installed to screen the parking areas from the surrounding single
family homes.
9. The applicant shall provide four bicycle parking spaces.
10. The applicant shall create a Traffic Access Plan that directs trips by buses, vans, and
employee vehicles to and from the property via Laurel Avenue.
11. Any staging area for school buses or vans shall be contained within the parking lot.
The applicant shall submit a Traffic Circulation Plan that diagrams the parking lot
layout at peak capacity.
12. The applicant shall coordinate daily trips with the business located at�7400 Laurel
Avenue (WorkAbilities, Inc.). r=���
13. Staff shall ask the Police Department to review the proposed use o'f the prop'�e�y and
provide comment prior to a City Council vote.
��.
14. There shall be no unsupervised outdoor activities on the pro�erty. .:
15. The applicant shall work with the neighborhood to establish a regular means of
communication regarding potential impacts from the operation of LifeSpan at the
property.
16. This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development. :
17. Failure to comply with any of the terms of this permit shall be grounds for revocation.
--Sh rt R�cess--
. Reports on Meetings of the Ho��� ing �n�d Redevelopment Authority, City
ouncif, Board of Zoning Appe s �nd othet Meetings
Baker gav n update of the Bottin�au ansitway Station Area Planning Advisory
Committee. that that the,consultant� ired for the project and a re resentative from the
Minneapolis Par oard wilf be aftendi; a meeting in the future t that the committee is
just getting started this point. '
5. Other Business�;;�
=t, '�
• Council Liaiso��1�ep �
::,
No report vii�s.given.
6. Adjournment
The meeting was ad� rned at 9: 5 pm.
C rles D. Segelbaum, Secr ary Lisa Wittman, Administrative Assistant
Conditional Use Permit Application Narrative Deadline 12-12-2013
Property Address: 345 Pennsylvania Avenue, Golden Valley MN
Occupant: Lifespan
The proposed use of the property located at 345 Pennsylvania Avenue in Golden Valley,
Minnesota, is for Lifespan and will consist of office (35%), medical office (35%)and eventually, if
licensed, an employee-only child care (5%). There is an educational component (25%)
included in the office and medical use since the children that will be admitted to the treatment
program are required by state law to maintain their education which the school districts contract
with Lifespan to provide. Lifespan will have the capacity for up to 85 children at this location.
Hours of Business: Monday— Friday 7:00 a.m. —5:00 p.m.
Program Hours: Monday-- Friday 8:00 a.m. to 2:00 p.m. Children are supervised at all
times while in the Lifespan program.
Employees: 35—40
Lifespan currently operates two existing facilities; one in Burnsville and the other in Shoreview.
Thzre has been increasing demand and ongoing requests for another location in the Golden
Valley and surrounding area of the Twin Cities. Lifespan offers clinical services including
counseling, therapy, behavior modification and adaptation skills for youth ages 5 through 18
years old. Children are referred to this program to treat mental health conditions such as ADHD,
Autism Disorder, depression and other mental health conditions and do not pose a threat to the
public.
The existing building would remain the same on the exterior with the exception of
repair/maintenance items and the addition of a new entry with an elevator on the southwest side
of the building. The building has a pan-formed, poured-in-place floor on the main (upper) level of
the building and an unfinished lower level with a significant amount of inechanical and electrical
which physically and economically prohibits locating the elevator within the existing structure.
There will be some interior remodeling required but this should be primarily the removal and/or
relocation of non-structural walls on the main level, to the south side of the building and the
addition of some new walls in the lower level of the structure. Any future expansion would be on
the southeast corner of the existing building where any impact or view from the street is limited.
The main entrance to the property will be adjacent to the mid-level parking lot both to minimize
any traffic to the neighborhood and to utilize the existing building layout. The existing mid-level
parking lot will be replaced. Traffic impact will be minimal as the children are transported by
school bus or Lifespan van. Lifespan has little to no walk-in traffic and will use the six parking
spaces on the upper level for any potential visitors and program intake meetings. There will be
no additional traffic created if they eventually obtain a license for child care since this service will
be for employees only.
Lifespan has not had any complaints or issues with their surrounding neighbors or adjacent
building tenants in either of the two communities in which they are currently located. The
services they provide to the community and the children demand a controlled, calm and
respectful environment which will have a positive impact on the neighborhood surrounding the
property.
��ty o� �
olden t� E � t� � �► � c� u �
� .
va e�r Planzung Department
763-593-8095/763-593-8109(fax)
� � Yr.. �..
�; ��,�, . �
� . . �
Date: January 6, 2014
To: Golden Valley Planning Commission
From: Jason Zimmerman, City Planner
Subject: Informal Public Hearing—Conditional Use Permit(CUP-136)to Allow for the
Operation of a Youth Transition Program at 345 Pennsylvania Avenue—Fundus
Praedium, LLC, Applicant
Background and Proposed Use
Lifespan is proposing to renovate and occupy the existing building located at 345 Pennsylvania
Avenue South for a Youth Transition Program. Mike Whalen, representing Fundus Praedium, LLC,
is requesting a Conditional Use Permit (CUP) to allow a Commercial use to occupy more than
10,000 square feet of gross floor area.
The property is zoned "I-394 Mixed Use, Subdistrict A" and is guided for long-term "Mixed Use"
on the General Land Use Plan map. The total lot area is 2.8 acres; it is bounded by Pennsylvania
Avenue South to the west and Laurel Avenue to the south. Single family homes are located to the
north and west; commercial properties are located to the south and east.
Most recently, the property has been used as an office for Speak the Word Church. There is an
existing building with a footprint of 17,064 square feet on the north end of the property and two
distinct parking lots to the south.Three points of access—to the front door of the building and to
the two parking lots—are all off of Pennsylvania Avenue.
The applicant is proposing to open a Youth Transition Program, Lifespan, on the property and
intends to renovate the interior of the building, add an elevator to the southwest corner, and
improve the upper parking area. Because this is a Commercial use of more than 10,000 square
feet of gross floor area in an I-394 Mixed Use zoning district, it requires a Conditional Use Permit.
Lifespan provides clinical and educational services for youth ages 5 through 18 years old. The
applicant anticipates 35 to 40 employees at this location. Up to 85 children could be served and
would be transported by school bus or van. Program hours would be 8 am to 2 pm Monday
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345 Pennsylvania Ave 5 - Site Map
through Friday; business hours would be 7 am to 5 pm Monday through Friday. The applicant has
also raised the possibility of obtaining a license for on-site employee-only child care.
Evaluation
The findings and recommendations for a Conditional Use Permit are based upon any or all of the
following factors:
1. Demonstrated Need for the Proposed Use: The City requires that an applicant identify a
market for the proposed good or service necessitating a CUP. Lifespan has two other
facilities in the Twin Cities and feels there is a need for an additional facility in this location.
2. Consistency with the Comprehensive Plan:The General Land Use Plan Map guides this site
as long-term mixed use, which is intended to include a mix of residential, commercial,
institutional, and business-oriented land uses. Staff betieves the proposed use is more
compatible with the goal of encouraging a compact urban area than the existing use.
3. Effect on Property Values: The property at 345 Pennsylvania Avenue South would be
improved as part of the project through building upgrades and the replacement of the
upper parking lot. Staff views this work, and Lifespan's presence in the building, as a
positive enhancement to the site.
4. Effect on Traffic: Lifespan estimates that 35 to 40 employees would work at this site and
the building would have the capacity for 85 children. Little to no walk-in traffic is
anticipated. The majority of vehicle traffic would be via school bus or van at the beginning
and ending of the school day. Staff does not anticipate any increase in traffic to negatively
impact the surrounding area.
5. Effect of Increases in Population and Density:The proposed use would have no effect on
population.
6. Increase in Noise Levels:The proposed use is not anticipated to cause an increase in noise
levels.
7. Impact of Dust, Odor, or Vibration:The proposed use would not create dust, odor, or
excessive vibrations.
8. Impact of Pests:The proposed use is not anticipated to attract pests.
9. Visual Impact: Lifespan would be moving into an existing building and would be improving
its appearance through the addition of fa�ade treatments at the front entrance and the
addition of large windows on a currently blank west wall.
10. Other Impacts to the City and Residents: Staff does not anticipate any other negative
effects of the proposed use.
Recommended Action
Staff recommends approval of Conditional Use Permit 136 allowing the establishment of a Youth
Transition Program (Lifespan) at 345 Pennsylvania Avenue South. The approval of a Conditional
Use Permit is subject to the following conditions:
1. The plans submitted with the application shall become a part of this�approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief John
Crelly to Mark Grimes, Director of Community Development, dated January 3, 2014, shall
become part of this approval.
3. The recommendations and requirements outlined in the memo from the Public Works
Department to Mark Grimes, Director of Community Development, dated January 6, 2014,
shall become a part of this approval.
4. Any staging area for school buses or vans shall be contained within the parking lot.
5. All signage must meet the requirements of the City's Sign Code (Section 4.20).
6. All improvements to the building shall meet the City's Building Code requirements.
7. This approval is subject to all other state,federal, and local ordinances, regulations, or laws
with authority over this development.
Attachments
Location Map (1 page)
Applicant's Narrative (1 page)
Memo from Deputy Fire Chief John Crelly dated January 3, 2013 (page)
Memo from Public Works Department dated January 6, 2014 (1 page)
Site Plans (6 pages)
Photographs of Site (3 pages)
Gity
�' Memorandum
0 �✓11 a e Fire Department
F i r e D e p a r t m e n t 763-593-8065/763-593-8098 (faxl
To: Mark Grimes, Director of Community Development
From: John Crelly, Deputy Fire Chief
Subject: Conditional Use Permit— Lifespan —345 Pennsylvania Avenue South
Date: January 3, 2014
I have reviewed the conditional use permit information packet provided for Lifespan located at
345 Pennsylvania Avenue South. The Fire Department has the following comments:
1) The proposed use of the facility appears to signal a change in "occupancy use". A
Code Analysis of the building will need to be conducted by a design professional and
submitted to the City for review.
2) The existing fire sprinkler and fire alarm systems need to inspected and tested.
Deficiencies note in the inspection /test reports will need to be corrected.
3) Prior to occupancy the facility shall be in compliance will all applicable codes which
includes the Minnesota State Fire Code (MSFC).
If you have any questions, please contact me at 763-593-8065, or by e-mail at
jcrelly,�a�goldenvalleymn.qov
ci t�� o`f �� ���
c����� E IV� C� A l� � l� lll�
l,�
� I�
t`�. �,',� Public Works Department
763-593-8030/763-593-3988(fax)
Date: January 6, 2014
To: Mark Grimes, Community Development Director
From: Jeff Oliver, P.E., City Engineer
Joe Fox, E.I.T, Water Resource Engineer
Subject: Conditional Use Permit—Lifespan—CU-136
Public Works staff has reviewed the plans submitted by Lifespan for work at 34S Pennsylvania
Avenue South. The project is located just north of Laurel Avenue. This memorandum discusses
the issues identified during the Public Works review that must be addressed prior to approval of
the final PUD plans or issuance of any permits for the project. The comments contained in this
review are based on the plans submitted to the City on December 12, 2013.
Site Plan:
The plans show a vestibule constructed on the southern side for the purpose of adding an
elevator. The applicant also plans to resurface the upper and lower parking lots.
Stormwater Mana�ement:
This project is within the Sweeney Lake sub-district of the Bassett Creek Watershed.
The project requires a City of Golden Valley Stormwater Management Permit, which includes
a Permit Application and a Stormwater Plan meeting City standards. Review by the Bassett Creek
Watershed Management Commission is not required for this project.
Utilities:
The building must become compliant with the City of Golden Valley's Inflow and Infiltration
Ordinance before a Certificate of Occupancy will be issued.
C: Jeannine Clancy, Director of Public Works
Gary Johnson, Building Official
Mark Kuhnly, Chief of Fire and Inspections
John Crelly, Deputy Fire Chief
Eric Eckman, Public Works Specialist
G:\Developments-Private\Lifespan\Memo_CUP.docx
FUNDUS PRAEDIUM, LLC � - �
2999 West County Rodd 42, Su�te 206 �
. B�rnsvlUe, MN 55306 �
. � 952-890-6450 .
Fax: 952-890-5476
January 23, 2014 . .
Mr.lasan Zimmerman
C(ty of Goiden Valley
7800 Golden Val(ey Road
Golden Valley, MN 55427
RE: Fundus praedium, LLC
Conditianal Use Permit � �
345 Pennsylvania
Golden Valley, MN 55427
Dear Mr. Zimmerman: �
I am offering additional information as dEscussed at the Planning Commission meeting
on January 13, 2014 for the Conditional Use Application for Fundus Praedium. I will list
per the notes for the conditions proposed by#he Planning Commission.
1, Attached please find plans with minor revisions to the site plan per the planning
cammission recommenda�ions incfuding but not limited to:
a. Additional landscaping at Boulevard along Pennsylvania Avenue, north of
the middle parking lot drive.
b. Site plan with praposed bus stacking allowing for 15 buses and vans to
un(oad and foad children,
� 2. The recommehdations and requfrements in the Memo from pept Fire Chief lohn �
Crelly will be inc�rporated in the remodeling of the facility.
3, The recommendations and requirements outlined in the memo€rom the Pubfic
. Works Department will be incorporated in the remodeling ofthe facility.
4. AU improvement s will meet the City of Golden Valley's Building Code
requirements.
5. All signage shal) meet the City of Golden Valley's signage requirements (section
4.�.0).
6. The roaftop equiprnent will be screened from view ofthe surrounding single
family homes. �
7. Additional landscape screenfng will be insta{led along#he West property line for
parking lot screening per the revised site plan submitted.
Mr. Jason Zirnmerman
Page 2 . . . . . . .
January 23,2014
8. A bicycle rack shall be instalied adjacent to the main entrance with space for a �
minimum of four{4) bicyc(es.
•9. We will submit a Traffic Access Plan directing buses, vans and employee vehicles
� to and f�om the property via Laurel Avenue. •
• 10. Please see the attached site plan delineating the skaging area for the school
buses and vans during delivery and pickup of the�children.
11. I spoke with Ms. Luana Sall, executive director of Workabil3tfes and she said that
thei�buses start delivering their clients at 9:3QAM and start their pickup at 3PM. ,
These times are both after Lifespan's delivery and pickup times of 8AM and
2:OOPM respectively. �
12. Lifespan has alsa contacted the Burnsville Police Department and Ramsey
' County Sheriff's department to ask them to pravide info needed for the Golden
Val(ey Police Department.
13.There wilf not be any unsupervised outdoor activities an the property.
14. �undus Praedium and Lifespan will cooperate with the Neighborhood and the
City of Go{den Valley to establish a regular means of communicatian to inform
them of potential impacts af the property.
15. OK •
. 16. We will need a means to measure compliance with some of.the attached
conditions.
We appreciate the opportunity to present this project to the City of Golden Va1ley and
look forward to a successful p�oject. Please do nat hesitate to contact me with any
questions or comments. Thank you.
Sin re y,
Mike W len
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Wittman, Lisa
From: steve.devitt@usbank.com
Sent: Monday,lanuary 13, 2014 4:11 PM
To: Wittman, Lisa
Cc: annehdevitt@hotmail.com
Subject: Protesting the issuance of the Conditionai Use Permit to Lifespan
To Whom it May Concern:
I am protesting the approval and issuance of this
permit. We have a neighborhood with many
young children
who live within 500 feet of subject property; I feel
that this violates the Golden Valley buffer zone
between commercial and
residential properties. We already have many
commercial properties within the area, and the
addition of this proposed
facility will cause traffic problems up and down
Pennsylvania Avenue, which already has seen
increased traffic and could very well threaten
young children within the neighborhood.
Sincerely,
Steve and Anne Devitt
235 Pennsylvania Avenue South
�
ORDINANCE NO. 516, 2ND SERIES
AN ORDINANCE AMENDING THE CITY CODE
Approval of Conditional Use Permit Number 136
345 Pennsylvania Avenue South
Fundus Praedium, LLC (LifeSpan), Applicant
The City Council for the City of Golden Valley hereby ordains as follows:
Section 1. City Code Chapter 11 entitled "Land Use Regulations (Zoning)" is
amended in Section 11.10, Subd. 2, and Section 11.47, by approving a Conditional Use
Permit for a certain tract of land at 345 Pennsylvania Avenue South, thereby allowing
LifeSpan to operate a youth transition program consisting of office, medical office and
educational uses in the existing building located in the I-394 Mixed Use Zoning District.
This Conditional Use Permit is approved based on the findings of the Planning
Commission pursuant to City Code Section 11.80, Subd. 2(G), which findings are hereby
adopted and incorporated herein as follows:
1. The applicant has demonstrated need for the use.
2. The proposal is consistent with the City's Comprehensive Plan.
3. There will not be a negative effect on property values in the area.
4. The traffic generated from the proposed use will not conflict with current traffic in the
area.
5. The density or population in the area will not increase due to the proposed use.
6. There will not be an increase in noise by the proposed use.
7. The proposed use will not create dust, odor or excessive vibration.
8. The proposed use will not attract animal pests.
9. The proposed use will not significantly alter the visual appearance of the existing
building.
10. No other negative effects of the proposed use are anticipated.
11.The applicant is making a significant investment in an underutilized property.
12.The use is a benefit to Golden Valley and the larger community.
13.The use is consistent with the City's use intentions for the property.
This Conditional Use Permit is subject to all of the terms of the permit to be issued
including, but not limited to the following specific conditions:
1. The plans submitted with the application and dated January 21 and January 24, 2014,
shall become a part of this approval.
2. The recommendations and requirements outlined in the memo from Deputy Fire Chief
John Crelly, dated January 3, 2014, shall become part of this approval.
3. The recommendations and requirements outlined in the memo from the Public Works
Department, dated January 6, 2014, shall become a part of this approval.
4. All improvements to the building shall meet the City's Building Code requirements.
5. All signage shall meet the City's signage requirements (Section 4.20).
6. Rooftop equipment (HVAC) shall be screened from view from the surrounding single
family homes.
7. Landscaping shall be installed to screen the parking areas from the surrounding single
family homes.
8. The Applicant shail provide a rack with space for at least four bicycles.
9. The Applicant shall create a Traffic Access Plan that directs trips by buses, vans, and
employee vehicles to and from the property via Laurel Avenue.
10.Any staging area for school buses or vans shall be contained within the parking lot. The
Applicant shall submit a Traffic Circulation Plan that diagrams the parking lot layout at
peak capacity.
11.The Applicant shall coordinate daily trips with the business located at 7400 Laurel
Avenue (WorkAbilities, Inc.).
12.LifeSpan shall, during operating hours, staff an on-site Heath Officer, as defined by
state statute, who is authorized to carry out the process of administering an emergency
hold. The Health Officer shall handle emergency holds when the need arises except in
rare instances when they are unavailable, in which case City police may be utilized. The
City reserves the right to revoke the CUP if the burden of authorizing holds transfers
unduly to City police.
13.There shall be no unsupervised outdoor activities on the property.
14.The Applicant shall work with the neighborhood to establish a regular means of
communication regarding potential impacts from the operation of Lifespan at the
property.
15.This approval is subject to all other state, federal, and local ordinances, regulations, or
laws with authority over this development.
16.Failure to comply with any of the terms of this permit shall be grounds for revocation.
Section 2. The tract of land affected by this ordinance is legally described as follows:
Parcel A: That part of the NE '/4 of the NW '/4 of Section 5, Township 117 Range 21
Hennepin County, Minnesota, described as follows: Commencing at a point on the East
Line of said NE '/4 of the NW '/4 distant 778.58 feet South of the NE corner thereof; thence
West parallel with the North line of said NE '/4 of the NW '/4 to its intersection with a line
drawn parallel with and distant 250.3 feet East of the West line of said NE '/ of the NW '/4
as measured along a line parallel with the North line of said NE '/4 of the NW ��4� said point
being the actual point of beginning of the tract to be described; thence North parallel with
the West line of the NE '/4 of the NW '/ a distance of 84.72 feet; thence West parallel with
the North line of said NE '/4 of the NW '/4 a distance of 250.3 feet to the West line of said
Quarter-Quarter; thence South along the West line of said Quarter-Quarter a distance of
407.915 feet; thence East parallel with the North line of said Quarter-Quarter a distance of
250.3 feet; thence North Parallel with the West line of said Quarter-Quarter a distance of
323.195 feet to the actual point of beginning. Except the Westerly 30 feet thereof,
according to the United States Government Survey thereof and situated in Hennepin
County, Minnesota.
Parcel B: That part of the NE '/4 of the NW '/ of Section 5, Township 117 Range 21
Hennepin County, Minnesota, described as follows: Commencing at a point on the East
Line of said NE '/ of the NW '/, distant 778.58 feet South of the NE corner thereof; thence
West parallel with the North line of said NE '/ of the NW '/ to its intersection with a line
drawn parallel with and distant 250.3 feet East of the West line of the NE '/4 of the NW '/4 as
measured along a line parallel with the North line of said NE '/4 of the NW '/4; thence South
parallel with said West line of the NE '/4 of the NW '/4 a distance of 323.195 to the actual
point of beginning of the land to be herein described; thence South on said parallel line
199.10 feet, more or less, to the South line of said NE '/ of the NW '/4; thence West along
said South line to the West line of said NE '/4 of the NW '/4; thence North along said West
line to its intersection with a line drawn parallel with the North line of the NE '/4 of the NW '/4
from the actual point of beginning; thence East to the actual point of beginning. Except the
Westerly 30 feet and the Southerly 50 feet thereof, according to the United States
Government Survey thereof and situated in Hennepin County, Minnesota.
Section 3. City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including Penalty for Violation" and Sec. 11.99 entitled
"Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though
repeated verbatim herein.
Section 4. This ordinance shall take effect from and after its passage and publication
as required by law.
Adopted by the City Council this 5th day of February 2014.
/s/Shepard M. Harris
Shepard M. Harris, Mayor �
ATTEST:
/s/Susan M. Virniq
Susan M. Virnig, City Clerk
Ct��1 �f
Park and Recreation Department
763-512-2345/763-512-2344(fax)
_ �: � ���� �--t-�. � � . .�� �� ��
Executive Summary for Action
Golden Valley City Council Meeting
� February 5, 2014
Agenda Item
6. A. Lions Park Playground Equipment- Quotes
Prepared By
Rick Birno, Director of Parks and Recreation
Summary
A Request for Proposal was mailed out and quotes were received for the purchase and
installation of new playground equipment at Lions Park which conforms to the ADA and
Consumer Product Safety Commission Guidelines. The equipment at Lions Park is 18 years old
and in need of replacement. The following companies submitted proposals for the play structure
at Lions Park for a budget of$65,000:
Minnesota/Wisconsin Playground Flagship Recreation
St. Croix Recreation Company Webber Recreational Design
Fireflies Play Environments Flanagan Sales Inc.
The Lions Park neighborhood was invited to a public meeting to select one of the proposals and
chose the Little Tikes play structure proposal in bright primary colors from Flanagan Sales Inc.
The revised 2013-2017 Capital Improvement Program Park Section P-003 includes $65,000 for
replacement of playground equipment at Lions Park.
Recommended Action
Motion to authorize the purchase and installation of play structure equipment at Lions Park from
the neighborhood selected vendor, Flanagan Sates, Inc. for$65,000.