04-02-2014 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
April 2, 2014 —1:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — February 5, 2014
3. Update on Emergency Backup Water Supply Project (Mathisen)
4. Update on County Road 9 Project (Mathisen)
5. Update on Crystal Pump Station Generator Project (Mathisen)
6. Other Business
7. Adjournment
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JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of February 5, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:06 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Cry!
Paul Coone, Operations Manager, New Hope
Bernie Weber, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeannine Clancy, Director of PublicGo
Bert Tracy, Public Works Utility Mana
Kelley Janes, Utilities Supervisor, Golde
Pat Schutrop, Administrative Assistant, G
MOVED by Norris anf
meeting as presented.
of the January 6, 2014
A. The meeting minutes were discussed.
wells were originally included in the CIP at
y Norlfs to approve the minutes of the January 9, 2014 Tri-
on noted. Motion carried.
Crystal, New Hope and Go (ley city councils approved resolutions ordering construction of
the emergency backup wate upply project. Two wells will be constructed in Crystal and one in
Golden Valley. Bolton & Menk will look at the model and check the low flows and acclimating the
new water into the reservoir. Mathisen asked if the JWC would approve a fourth well if funding
remains after the three wells have been built. The city councils have approved three wells and
implementation of the New Hope well into service only. Clancy stated before there is more
discussion about a fourth well, some factors are yet to be determined (such as if the current
emergency supply will need to reach 6.8 million gallons/day and how the New Hope well will
operate within the system). In addition, there are easements and written approval from
Minneapolis Park and Recreation Board still to be worked out. The Minnesota Department of
Health will not issue a permit until they have a site plan.
(:\Joint WaterCommission\JWC Minutes\2014 JWC Minutes\02-05-2014 JWC Minutes.doc
Joint Water Commission
February 5, 2014
Page 2 of 3
Burt added the construction estimate has been reduced to $3.3 million to 3.5 million and anything
under that amount is a savings to the cities.
The JWC directed the TAC to move ahead with the bidding process for the three wells and
operation of the New Hope well. The TAC is projecting the bid opening at the end of March.
New Hope will initiate a 20 cent/1,000 gallons of water starting April 1 as a surcharge earmarked for
emergency water supply. McDonald will forward the approved action to Burt and Norris. Burt
added the surcharge will be discussed at a Golden Valley councjJ&nager meeting in March.
SCADA Uparades
Total Control submitted a quote for upgrading the
and Golden Valley in the amount of $22,394.26. KI
4 to 5 years. New Hope's system was removedin
once it is re-established. New Hope currently
$55,000 for all three SCADA systems to be upgr
MOVED by Norris and seconded by I
Systems, Inc. for $22,394.26 for SCA
Update on County Road 9 Project I
The pre-bid date is set for February 25 at
through the list of
Mathisen reported the
uter and software in Crystal
upgrades will be good for
addressed separately
ARILThe JWC CIP includes
I Control
group is currently working
a cost of $421,508. This is about $25,000
t of the entrance panel. Crystal is getting bids
the increased cost for the Crystal Pump
next week and installed within the next three weeks. Total
Other Business Nr
Jeannine Clancy met with Glen Gerads, City of Minneapolis, to discuss the next Water Advisory
Board meeting scheduled for some time in February or March. Policy and budget issues will be
discussed at the first meeting. Minneapolis Public Works Director Steve Kotke will contact Tom Burt
about the meeting. Minneapolis would like input from the JWC regarding its emergency backup
water supply project as well as obtaining feedback from other customers.
Next Meetina
The next meeting is scheduled for Wednesday, March 5, 2014, at 1:30 p.m.
LVoint Water Commission\1WC Minutes\20141WC Minutes\02-05-20141WC Minutes.doc
Joint Water Commission
February 5, 2014
Page 3 of 3
Adiournment
Chair Burt adjourned the meeting at 1:34 p.m.
ATTEST:
Pat Scl
Thomas D. Burt, Chair
(:\Joint Water Commission\JWC Minutes\20141WC Minutes\02-05-2014 JWC Minutes.doc
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JOINT WATER COMMISSION UPDATE
Well Site Easement
FROM: Tom Mathisen, Public Works Director & City Engineer
TO: Joint Water Commission (for April 2 Commission Meeting)
DATE: April 2, 2014
RE: Approve Easement Purchase
Yesterday the City of Crystal completed negotiations with the property owner at 4047
Douglas Drive for the purchase of an easement to bury the water main from one of the
wells to be drilled as part of the emergency backup water supply. The easement and
well location is shown on the attached documents.
The utility easement cost is $1,842.30 and will be dedicated to the City of Crystal.
In order to keep the project moving ahead, it is recommended to approve the purchase
of said easement. This cost is "well' within the limits of what had been estimated for
easement costs for the overall project.
Respectfully sui ed
Thomas A. Mathisen
City Engineer
is/pubworks/projects/2013/2013-30 JWC Emerg Water Supply/JWCEasementmem
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cliJOINT WATER COMMISSION UPDATE
i 11
AL Crystal Pump Station Generator Project
FROM: Tom Mathisen, Public Works Director & City Engineer
TO: Joint Water Commission (for April 2 Commission Meeting)
DATE: April 1, 2014
RE: Award Install Contract
Yesterday five bids were opened for installing the generator at the JWC pump station in
Crystal. The low bidder was Stinson Electric at $101,700. Stinson installed the Crystal
Community Center generator last year and did an excellent job.
The project budget is $500,000. The design consulting contract is $12,500, and the Cat
Zeigler contract for the generator, transfer switch, and new service entrance cabinet/
main switch, which includes moving metering to outside the building, is $421,508.
This puts the total project cost at $535,708, or $35,708 over budget. BUT — the added
cost for the new main entrance switch and moving the Xcel metering outside would
easily have been $50,000 - $60,000, something that would have had to been done at
some point in the future even without the generator. This was a cost not initially
anticipated. During the design process it was found there was no place for the
generator panel unless the circa 1950's main switch and metering cabinet was
replaced, which then resulted in Xcel's requirement to move metering outside of the
building.
In order to keep the project moving ahead, it is recommended to approve the additional
$35,708 cost and award the contract to Stinson Electric.
Work will start once the frost is out of the ground. Generator delivery is scheduled for
the first week in June.
Respectfully sybrnifted,
Thomas A. thisen
City Engineer
is/pubworks/projects/2913/2013-29 JWC Crystal Pump Station Generator/Update 4 2014