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01-14-14 CM Minutes Council/Manager Meeting Minutes January 14, 2014 Present: Mayor Harris and Council Members, Clausen, Fonnest, Schmidgall and Snope City Manager Tom Burt, Finance Director Sue Virnig, Fire Chief Mark Kuhnly, Property Maintenance Inspector Dave Gustafson, Police Chief Stacy Carlson, Crime Analyst/Support Services Supervisor Joanne Paul, Director of Parks and Recreation Rick Birno, Communications Manager Cheryl Weiler, and Administrative Assistant Lisa Wittman. The meeting began at 6:50 pm in the Council Conference Room. Teen Commission Five students from various area schools were in attendance to discuss forming a teen commission. Andrew Urevig, representing the student's proposal, gave a presentation to the Council on their research of other communities' teen commissions, why they would like to form a teen commission and how a teen commission woutd be a community asset. The Council asked the students questions and discussed the role and focus of the proposed group, the age of the students involved, the interviewing process and staff's role. After discussion, the Council consensus was that they are supportive of implementing a teen group or committee rather than a commission. The Council directed staff to work on writing bylaws for them to review at a future Council/Manager meeting. Burt added that staff would consider tasks, responsibilities, bylaws, and the group's role for the Councit to review. Status of J-HAP, Inc. (Jewish Housing and Programming) Supportive Housing Proposal — 9300 and 9310 Golden Valley Road Jennifer Lewin and Heidi Rathman representing J-HAP were in attendance to give the Council some background information about J-HAP's services and to update the Council on the progress of their capital campaign and the idea of using TIF, along with Community Development Block Grant funds and Hennepin County funds, to help fund their proposal. The Council discussed the idea of using TIF, the possibility of changing the existing Highway 55 Renovation and Renewal District in this area to a housing district, the construction time line, other facilities similar to J-HAP's, the age of the population that J- HAP would serve, and J-HAP's programming. After discussion, the Council was supportive of using TIF to helping fund this project. 2013 Human Rights Commission Annual Report and 2014 Work Plan Council Member Snope (former HRC Chair), reviewed some of the work the Commission did in 2013 including working at Second Harvest Heartland and holding a Minnesota Nice movie night about bullying. He discussed the Commission's proposed 2014 work plan which will center around the theme of abuse and includes holding three events: a Martin Luther King Jr. event, participation in the Pride Festival and a September 11 Day of Service event. HRC Commissioner Carla Johnson was also in attendance and added that the first six months of 2013 were focused of developing a framework for the Commission and finding ways to partner with other groups. The Council thanked the Commission for their work. Council/Manager Meeting Minutes January 14, 2014— Page 2 Transition to Hennepin County Dispatch for Police and Fire Services Stacy Carlson and Mark Kuhnly discussed the Hennepin County Board of Commissioners recent approval of two resolutions related to transitioning the City's police and fire dispatch service to the Sheriff's Office dispatch facility. Carlson stated that staff feels it is imperative that the Council approach the County Board and get answers to two questions: 1) Will the Board authorize an early transition if the Sheriff's Office is ready and wanting Golden Valley's transition to occur prior to the opening of the new facility? And 2) will there be a user's fee above and beyond the already anticipated hardware/staff transition costs? The Council discussed several issues related to dispatching including: residents already paying for the new facility, the current dispatch agreement with Edina, the transitioning process, and the fees involved. After discussion the consensus of the Council was that they would talk to the County Board of Commissioners to try and help facilitate the transition. Residential Property Maintenance Code Joanne Paul explained the current Safer Tenant and Renters (STAR) program which is an incentive program to bring rental unit license fees down and to make sure rental units are safe. She stated that staff would like guidance from Council on enhancing or changing the program in order to get more participation. The Council discussed annual fees and staff time involved with the program, if raising the rental unit license fees or structuring the fee schedule differently might provide more incentive, offering the program to all rental properties including single family homes, boarding house issues and property maintenance issues. Dave Gustafson gave a PowerPoint presentation explaining the International Property Maintenance Code. After the presentation, he stated that the goal is to amend the existing City Code to include the adoption of the International Property Maintenance Code. After the presentations and discussion the Council directed staff to bring the proposed amendments, including the addition of the International Property Maintenance Code, to a future Council meeting for consideration. Social Media Research and Draft Policies Cheryl Weiler reminded the Council that at the December 10 Council/Manager meeting staff presented results from their survey of other cities regarding best practices for social media policies and implementation. As requested by the Council, staff is returning for further discussion of the proposals and the draft social media policy. The Council discussed who would have the ability to post items, if comments on posts would be allowed, data practices concerns, open meeting law concerns, and the communication strategy. After discussion, the Council consensus was to move forward with starting a Facebook page. Five Cities Senior Transportation Program Tom Burt explained that the cities involved in the Five Cities Senior Transportation have been evaluating the program and explore different options because the program has seen Council/Manager Meeting Minutes January 14, 2014— Page 3 a decline in riders over the years so the cities involved are recommending disbanding the program. He added that approximately 22 Golden Valley residents were served on a monthly basis in 2013. The Council discussed the funding involved and how to broaden participation in the City's other senior programs. Council Assignments The Council discussed their preferred assignments to various boards, commissions and committees. They directed staff to add a Council Liaison to the Human Rights Commission, the Beyond the Yellow Ribbon Campaign, and the Golden Valley Business Council and to remove the Envision Steering and/or Subcommittees, the I-394 Express Lanes Community Task Force, the Northwest Metro Transit Study Task Force, the I-394 Joint Task Force and the Envision Connection Project Executive Board and add Bottineau Transitway PAC meetings to the list of additional meetings for Council reimbursement. Board/Commission Vacancies Tom Burt provided an updated list of the various board and commission vacancies and a list of applicants available to fill them. The Council consensus was to interview applicants for the current Bassett Creek Watershed Management vacancy before the next regular Council meeting and to wait to interview for the other vacancies in April or May. Future Council/Manager Dates Council Member Snope said he has a conflict on the second Tuesday on the month and would like to consider having the Council/Manager meetings on a different day if possible. The Council discussed various options. Burt said he would discuss it with staff and bring the items back to next month's Council/Manager meeting. Support for League of Women Voters Application for Host Community for Constitution Program Series Marti Micks representing the League of Women Voters was in attendance to seek City support for being a host community for the Minnesota Humanities Center Community for Constitution Program Series. Council was supportive of the idea and suggested Ms. Micks work with the Human Rights Commission. The meeting adjourned at 10:55 pm. Lisa Wittman Administrative Assistant