08-06-2014 JWC Agenda PacketAGENDA
JOINT WATER COMMISSION
August 6, 2014 —1:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes—July 2 and 25, 2014
3. Update on Emergency Backup Water Supply Project (Paschke/Mathisen/Hoeft)
4. Water Tower Inspections and Valve Replacements (Weber/Lemke)
5. Update on County Road 9 Project (Mathisen)
6. Update on Crystal Pump Station Generator Project (Mathisen)
7. Other Business
8. Adjournment
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JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of July 2, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:33
p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Randy Kloepper, Utilities Superintendent, Crystal
Bernie Weber, Operations Manager, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeff Oliver, City Engineer
Bert Tracy, Public Works Maintenance Supervisol
Kelley Janes, Utilities Supervisor, Golden Valley
Mitch Hoeft, Utilities Engineer, Golden Valley
Pat Schutrop, Administrative Assistant den V
Minutes of June 4, 2014 Meetine
MOVED by McDonald and seconded by
presented. Motion carried.
The financial audit repall
Radosevich & Laurer was
of the June 4, 2014 meeting as
by Montague, Karnowski,
2013 Annual Financial Report. Motion
resolution and moved its adoption:
The motion for the adoptio?Whe foregoing resolution was seconded by Commissioner McDonald
and upon a vote being taken thereon, the following voted in favor thereof: Burt, Norris and
McDonald; and the following voted against the same: none; whereupon said resolution was
declared duly passed and adopted, signed by the Chair and his signature attested by the Vice Chair.
(:\Joint Water Commission\1WC Minutes\20141WC Minutes\07-02-20141WC Minutes.doc
Joint Water Commission
July 2, 2014
Page 2 of 3
Resolution 14-02 Making Annual Elections for the 2014-2015 Insurance Pollcy
Commissioner McDonald introduced the following resolution and moved its adoption:
RESOLUTION 14-02
RESOLUTION MAKING ANNUAL ELECTIONS
FOR THE 2014-2015 INSURANCE POLICY
The motion for the adoption of the foregoing resolution was seconded by Commissioner Norris and
upon a vote being taken thereon, the following voted in favor thereof: Burt, Norris and McDonald;
and the following voted against the same: none; whereupon saiSsolution was declared duly
passed and adopted, signed by the Chair and his signature atUW by the Vice Chair.
the 2015-2019 Q
Hope Joint Water Commission
Commissioner McDonald introduced the followi
The motion for the adoption of the fo
Burt, McDonald and
resolution was decla
upon a vote being taken
ieduled A was seconded by
KJng voted in favor thereof:
!!hone; whereupon said
r and his signature attested by
n and moved its adoption of the 2015
E foregoing resolution was seconded by Commissioner Norris and
the following voted in favor thereof: Burt, Norris and McDonald;
and the following voted against the same: none; whereupon said resolution was declared duly
passed and adopted, signed by the Chair and his signature attested by the Vice Chair.
Update on Emergency Backup Water Supply Project
The advertisement for bids for the Emergency Wells Water Supply Line portion of the project has been
published. The bid opening is planned for July 17 at the City of Golden Valley. In order to keep the
project on schedule, a special JWC meeting will need to be scheduled to award this portion of the
project. JWC members will look at the week of July 21 to set the meeting.
(:\Joint Water Commission\1WC Minutes\2014 JWC Minutes\07-02-2014 JWC Minutes.doc
Joint Water Commission
July 2, 2014
Page 3 of 3
The chlorine feed and well startup portion of the project will be the final package to be advertised for
bid. This bid will include the New Hope well improvements. Once this phase of the work is completed, all
four wells will be operational.
Mitch Hoeft talked to the Minneapolis Park and Recreation Board (MPRB) last week for an update on
the completion of the easement agreement process so that work on the Golden Valley well can begin.
The MPRB is working with its legal department on finalizing the easement agreement.
Update on County Road 9 Project
The temporary bypass for the Crystal reservoir is fully operational. There may be a possibility that the
contractor will extend the work up to France Avenue. If that happe he bypass is in place to avoid any
interruption of service. The contractor would have the portion oJAElFWork affecting the Crystal water
distribution system completed by August or September 2014Aff
Update on Crystal Pump Station Generator Project
The generator has been loaded tested. Crystal is wai . n Xcel's sche to shut down power to the
site so that the generator can be connected to th ing. That work is t tively scheduled for the
week of July 7.
Other Business
None.
Next Meeting
The next meeting is scheduled for Wedne%V, Au
Adjournment
Chair Burt adjourned
2014, atW p.m.
(:\Joint Water Commission\IWC Minutes\20141WC Minutes\07-02-2014 JWC Minutes.doc
D. Burt, Chair
JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of July 25, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
9:01 a.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Sue Virnig, Finance Director, Golden Valley
Bert Tracy, Public Works Maintenance Supervisor
Kelley Janes, Utilities Supervisor, Golde Valley
Mitch Hoeft, Utilities Engineer, Golden
Pat Schutrop, Administrative Assistant,
Others Present
Steve Nelson, Bolton &
On Thursday, July 17,
Project. Out of five pi
amount ofSm�
as he or the Emergency Backup Water Supply Line
vas re d. G.F. Jedlicki, Inc. submitted a bid in the
is es to of $368,357. Based on this information,
d r idding in the fall for construction in Spring
generft and the road portion of the work from the rebid
road work will be completed this fall.
the Golden Valley generator:
MOVED by McDonald and seaMed by Norris to reject the bid received from G.F. Jedlicki, Inc. and rebid
the water supply line project in Fall 2014 for construction in Spring 2015. Motion carried.
MOVED by Norris and seconded by McDonald to accept the quote submitted by Killmer Electric Co., Inc.
in the amount of $37,357 for removal and relocating the Golden Valley generator. Motion carried.
Other Business
None.
Next Meeting
The next meeting is scheduled for Wednesday, August 6, 2014, at 1:30 p.m.
(:\Joint Water Commission\JWC Minutes\2014 JWC Minutes\07-25-20141WC Special Meeting Minutes.doc
Joint Water Commission
July 25, 2014
Page 2 of 2
Adjournment
Chair Burt adjourned the meeting at 9:13 a.m.
ATTEST:
Pat Scl
Thomas D. Burt, Chair
1:\Joint Water Commission\JWC Minutes\2014 JWC Minutes\07-25-20141WC Special Meeting Minutes.doc
lam,,
KLM ENGINEERING INC.
P.O. Box 897. 3394 Lake Elmo Ave. N. • Lake Elmo, MN 55042
(651) 773-5111 • Fax (651) 773-5222
August 1, 2014
By Email Only
Mr. Bernie Weber
Utilities Maintenance Supervisor
City of New Hope
5500 International Parkway
New Hope, Minnesota 55428
RE: Proposal for Inspection of the 500,000 Gallon Elevated Water (North Tower)
and the 1,500,000 Gallon Hydropillar (South Tower) Located in the City of New
Hope, MN.
Dear Mr. Weber:
KLM is pleased to submit this proposal to inspect the 500,000 and 1,500,000 gallon elevated
water storage towers in New Hope, Minnesota. KLM proposes to perform a detailed inspection
of the existing conditions of these water towers in conformance with AWWA Manual M42
Appendix C Inspecting and Repairing Steel Water Tanks and Elevated Tanks for Water Storage.
This type of inspection is not just a verbal report on existing conditions. The report submitted
after the inspection will break down in detail the interior and exterior coating and structural
conditions. Color photographs substantiate the details of this report. The KLM report will also
indicate any unsafe OSHA conditions observed and includes testing the existing coatings for lead
and chromium content. The report closes with an Engineer's Cost Estimate of the recommended
structural and coating repairs or replacements, which is essential for adequate budgeting.
By choosing KLM Engineering, Inc. the City of New Hope is investing in the knowledge and
expertise of a consultant who can perform an accurate and unbiased inspection of your water
tank. Our inspection(s) will clearly identify all of the maintenance requirements of the tower.
This 5 -year anniversary inspection will establish a baseline of the current conditions of the tower.
The report will define the next time the tower should be inspected and, if necessary, any
maintenance.
The experience of KLM's staff in water tower inspections has been enhanced by our training as
National Association of Corrosion Engineers (NAGE) Certified Coatings Inspectors and
American Welding Society (AWS) Certified Welding Inspectors. This training, plus the years of
experience in abrasive blasting (surface preparation) painting, rigging, welding, and inspecting
has given this company a competitive edge for performing this type of work in a safe and
professional manner.
Joint Water Commission/City of New Hope, MN
2
The following excerpt from AWWA MANUAL OF WATER SUPPLY PRACTICES M42 Steel
Water Storage Tanks defines organizations or individuals deemed properly qualified to perform
the type of inspection proposed by KLM Engineering, Inc.
AWWA Manual M42 Appendix C Inspecting and Repairing Steel Water Tanks and
Elevated Tanks for Water Storage (formerly AWWA Standard D101)
Section A-1: General.
Sec. A-1.2 Inspection Services
Under the terms of this recommended practice document, only organizations or individuals who
are properly qualified to do such work shall provide inspection services. Those so qualified are:
(1) An engineering organization whose principals are registered professional
engineers, specializing in inspection services and having at least five years of experience in the
inspection of steel structures.
(2) Independent engineers, licensed in the state in which the structure is located,
whose practice has included substantial or major attention to steel construction.
(3) Inspection or safety agencies of the state in which the structure is located, if such
agencies are empowered to render inspection services and, further, if such inspection services
involve the employment of personnel experienced in steel construction and maintenance.
In all of the above classes of qualified inspection agencies, the inspector(s) assigned to the work
in the field shall have been properly trained by the organization so qualified and shall have no
interest, other than that of a competent inspector, in the performance of any work under
consideration at the time the inspection is made.
The inspection and inspection reports will be performed in accordance with AWWA
M 42 Inspecting and Repairing Steel Water Tanks, Standpipes, Reservoirs, and Elevated Tanks,
for Water Storage and American Concrete Institute (ACI) 201.1R-95 Guide for Making a
Condition Survey of Concrete in Service.
Joint Water Commission/City of New Hope, MN 3
Benefits
KLM will provide to the Owner two (2) copies of the inspection report for each tank, which will
provide the following benefits:
1. Clearly stating the actual condition of the coatings and structural integrity.
2. Provide laboratory analysis of the lead and chromium content of the coatings to determine
compliance with Federal, State, and local environmental regulations.
3. Identify the amount of sediment and estimate the next time it needs cleaning.
4. Provide a schedule for performing recommended maintenance work.
5. Provide an Engineer's Cost Estimate for all recommended repair work.
6. Color photographs substantiate details of the report.
7. Copies of the report justify maintenance recommendations to decision -makers.
8. The inspection report can be included in the specification document to provide accurate
information on existing conditions for bidders.
9. Recommendation of future inspections.
10. KLM will also provide drawings in the report for future maintenance.
KLM Work Plan
Floatdown Inspection
The floatdown inspection is KLM's most frequently used and most comprehensive inspection.
This method of inspection provides the inspector/engineer with more information than the other
types of inspection.
KLM will provide NACE Certified Coating Inspectors, with one or both of these individuals
being an AWS welding inspector, whom are properly trained and qualified to perform this type
of inspection. If the tank can be drained in a single day (8 hours), this will enable it to be
inspected, cleaned, and disinfected in a one -day inspection.
In order to perform a complete floatdown inspection, the Owner must have the water at or near
the high water level (HWL) at the start of the inspection. KLM inspectors will insert and inflate
a sterilized rubber raft into the tank interior. During the float inspection, the Owner will be
responsible for opening and closing the valves to the tank. The inspectors will notify the
Owner's personnel when to start draining the tank and at what rate. The inspector, while in the
raft, will examine the interior structure and evaluate the existing coating integrity. KLM will
inspect the roof, roof structure, all appurtenances such as vents, manways, and ladders, the tank
shell, and the bowl. KLM will be responsible to provide a safety ladder and a lifeline in the roof
manway, for the interior inspector, at all times. The inlet pipe or wet riser is excluded from the
inspection, unless otherwise written into this agreement.
The clean-out and disinfection will be performed in accordance to the proposal. Clean-out can
be performed using a 3000 -psi pressure washer if necessary. KLM will pull the pressure washing
hose and gun up through the wet riser and rinse out any sediment from the bowl. KLM will
supply a sump pump and pressure relief valve for the Owner if needed for the clean-out of the
wet riser. KLM will disinfect the tank in accordance with Method 1, 2, or 3 of AWWA C652-11.
Joint Water Commission/City of New Hope, MN 4
KLM will require the assistance of the Owner to back-flush and disinfect the reservoir of the
tank. KLM can supply the chlorine and do the clean-out from the bottom.
Exterior and Interior Inspection
The exterior inspection is critical for evaluating the coating conditions to determine whether the
coating is a candidate for over coating or complete reconditioning. KLM inspectors will also
check for structural deficiencies and OSHA compliance.
For each inspection, KLM will provide a NACE Certified Coatings Inspector that is properly
trained and qualified to perform this type of inspection. The exterior will be inspected from all
areas accessible without rigging unless otherwise written into this agreement. Coating conditions
of both the interior and exterior will be examined using a number of different testing equipment.
KLM's inspection will include using ultrasonic thickness readings UT, dry film thickness DFT,
and standard ASTM tests.
Interior and Exterior:
•
Roof structure (size and style)
•
Vents (size and style)
•
Roof manways (size and style)
•
Ventilation manways (size and style)
•
Overflow weir and pipe (size and style)
•
Support column (size and style)
•
Capacity level and head range
•
Inlet/outlet pipe
•
Mud ring
•
Drains
•
Floor condition (oil canning)
•
Cathodic protection
•
Pitting
•
Girders and sail plates
•
Ladders, cages, platforms, and handrails
•
Painters rigging
•
Reinforcement pads
•
Balcony or stiffening girder
•
Anchor bolts and cotter pins
•
Base pad condition including flexcel and grout
•
Screens on vents and overflows
•
Overflow air breaks, splash pads, and drainage
•
Safety devices
•
Lighting
•
Site dimensions
•
Safety considerations
The exterior inspector's primary responsibilities are to be the safety -hole watch for the interior
inspector and to inspect the exterior.
Joint Water Commission/City of New Hope, MN
Owner's Responsibilities
5
KLM will require the assistance of the Owner to back-flush and disinfect the reservoir of the
tank. The Owner would need to provide a supply of water and hoses to perform this disinfection.
A typical clean-out consists of washing down most of the heavy sediment while the water is
draining.
The Owner's personnel shall also be responsible for:
• Manning the shut off valve at all times
• Opening and closing the inlet/outlet pipe
• Verifying that clean out and disinfection have been performed to Owner's satisfaction
• Disposing of sediment and debris
• Taking and testing water samples
• Providing a ladder to reach the fixed ladder
• Providing copies of background information on tank, including maintenance records,
construction drawings, previous inspection reports, and previous painting or
reconditioning specifications. It is especially helpful if this information is collected prior
to KLM's personnel beginning its inspection.
Inspection Fees
Floatdown Inspection
The inspection will be performed for a fee of $8,800.00.
Inspection fees are based on inspection of the 1,500,000 gallon EWT in 2 -days and the 500,000
in 1 day.
KLM will replace the existing manway gasket(s) for a $150.00 fee per gasket. Tanks that have
excess sediment and require more than two hours of cleaning time may result in extra charges
above and beyond the original contract amount. Fees are subject to change if proposed work
exceeds 12 months from this bid proposal.
Coating samples will be taken from the interior and exterior in conformance with
requirements of the state of Minnesota Pollution Control Agency (MPCA) Requirements,
State Rules Chapter 7025, Removal of Lead Paint from Steel Structures and per ASTM
D3335.
Joint Water Commission/City of New Hope, MN
Proiect Team
KLM Engineering, Inc. Team Members
• Engineering Manager: Matt Erickson, PE
• Inspection Report and Specification Writer: Jack R. Kollmer
• Marketing Manager: Shawn A. Mulhern
• Marketing Assistant: Kaitlin S. Larson
• Office Manager: Laurie Sylte
• Project Field Supervisor: Scott K iese
• Project Field Supervisor Assistant: Michelle Nelson
• Telecomm Supervisor: Rodney J. Ellis
• Field Inspectors: Curtis Parison David Montgomery
Dewey Prinzing Eric Duncan
Brian McCarthy Greg Zeipelt
Devin Severson
Terms and Conditions
KLM has attached our standard Terms and Conditions. The attached Terms and Conditions are
part of this agreement between the Joint Powers Water Board/City of New Hope and KLM
Engineering, Inc. unless otherwise agreed to in writing by both parties.
Additional Information
Additional information can be found at KLM's website at: www.klmengineering.com
R
Joint Water Commission/City of New Hope, MN
Time Frame
This proposal is valid for sixty (60) days from August 1, 2014. If the Joint Water
Commission/City of New Hope finds this proposal acceptable, please sign and return. When
KLM receives the signed proposal, we will call the Owner to coordinate an inspection time.
When the Joint Water Commission/City of New Hope receives the inspection report, KLM will
bill the Owner according to this agreement.
If you have any questions regarding this proposal, please call me at 651-773-5111 or fax this
proposal back at 651-773-5222.
7
This agreement, between the Joint Water Commission/City of New Hope and KLM Engineering,
Inc. of Lake Elmo, Minnesota is accepted by:
Joint Water Commission/City
of New Hope,
(Name)
(Date)
a& sI•
(Name)
(Date)
We look forward to working with you.
Sincerely,
KLM ENGINEERING, INC.
Shawn A. Mulhern
Marketing Manager
(Title)
(Title)
Samba (shared) Proposal 2014 / MSTRINSP2014/ City of New Hope, MN
Minnesota
KLM Engineering, Inc.
Lake Elmo, Minnesota
August 6, 2014
Mr. Tom Mathisen
City of Crystal
4141 Douglas Drive North
Crystal, MN 55422
Stantec Consulting Services Inc.
2335 Highway 36 West
St. Paul MN 55113
Tel: (651) 636-4600
Fax: (651) 636-1311
Re: Engineering Budget/July Invoice
JWC Water Transmission Line CR 9
Xerxes Avenue North to CR 81
Dear Tom:
Per our meeting, we reviewed our July invoice and the budget amount for engineering services
for the above project. Summarized below is the budgeted amount and a summary of costs. As we
discussed and noted below we are proposing a $30,000 budget increase for construction services
for the 2014 construction season.
Authorization Budget Amount ....................................... $102,042.00
Previously Billed through June 27, 2014 ........................ $100,200.13
Amount this July Invoice through August 1, 2014......... $15,599.40
Proposed Budget Increase ............................................... $30,000.00
Proposed Budget through 2014 ..................................... $132,042.00
Proposed Billed with Current Invoice (August 1 st) ...... $115,799.53
Proposed Remaining Budget ........................................... $16,242.47
We would be pleased to meet to review the above information as requested. Per our discussion,
at the end of the 2014 construction season, we will review the Construction Budget for 2015. We
will continue to coordinate with your staff and Hennepin County our involvement to be as efficient
as possible providing construction services.
If you have questions, please contact me at your convenience.
Yours very truly,
STANTEC CONSULTING SERVICES, INC.
X7-. ;;;4114
Mark A. Hanson
INVOICE Page 2 of 2
Invoice Number 817230
" Project Number 193800956
Top Task 300
Low Task 300.004
Professional Services
Category/Employee
Engineer
Field Supervisor
Project Manager
Senior Principal
Disbursements
Direct - Vehicle (mileage)
JWC Water Transmission Line, Hennepin County Road 9, Xerxes Avenue North
to County Road 81
Inspection / Helical Pile (Review, Testing, Installation)
Professional Services Subtotal
Disbursements Subtotal
Hours
Rate
Current Amount
30.00
115.00
3,450.00
30.00
3,450.00
45.00
117.00
5,265.00
45.00
5,265.00
23.50
148.00
3,478.00
4.00
133.00
532.00
27.50
4,010.00
18.00
153.00
2,754.00
18.00
2,754.00
120.50 15,479.00
Current Amount
120.40
120.40
Low Task 300.004 Subtotal 15,599.40
Top Task 300 Total 15,599.40
Total Fees & Disbursements $15,599.40
INVOICE TOTAL (USD) $15,599.40