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09-30-2014 JWC Agenda PacketGolden Valley • Crystal • New Hope AGENDA JOINT WATER COMMISSION September 30, 2014 —1:00 p.m. Council Conference Room Golden Valley City Hall 1. Call to Order 2. Approval of Minutes—August 6, 2014 3. 36" Watermain Emergency Repair (Mathisen) 4. Update on Emergency Backup Water Supply Project (Paschke/Mathisen/Tracy) 5. Update on County Road 9 Project (Mathisen) 6. Other Business 7. Adjournment This document is available in alternate formats upon a 72 -hour request. Please call 763-593-8006 (TTY: 763-593-3968) to make a request. Examples of alternate formats may include large print, electronic, Braille, audiocassette, etc. JOINT WATER COMMISSION MINUTES Golden Valley - Crystal - New Hope Meeting of August 6, 2014 The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at 1:37 p.m. in the City of Golden Valley Council Conference Room. Commissioners Present Tom Burt, City Manager, Golden Valley Kirk McDonald, City Manager, New Hope Anne Norris, City Manager, Crystal Staff Present Tom Mathisen, City Engineer, Crystal Randy Kloepper, Utilities Superintendent, Crystal Bernie Weber, Operations Manager, New Hope Dave Lemke, Utilities Supervisor, New Hope Sue Virnig, Finance Director, Golden Valley Bert Tracy, Public Works Maintenance �Ijpervisoi Kelley Janes, Utilities Supervisor, GoldO Mitch Hoeft, Utilities Engineer, Golden Pat Schutrop, Administrative Assistant, MOVED by McDonald presented. Motion ca agreement and may cc to Golden Valley at no meeting to explain the July 2, 2014 meeting as minutes of the July 25, 2014 special le CI Streets Department constructed the road to the other Golde alley generator has been completed and forwarded to neapolis Park and Recreation Board (MPRB) is finalizing the Jecided to remove the recommended water use portion of the r date. Minneapolis has expressed it is willing to give the easement Kt step is for a Golden Valley representative to attend a MPRB Water Tower Inspections and Valve Replacements The North and South Towers are due to be inspected in 2014. The CIP includes $45,000 for these inspections. A valve replacement will be completed at the same time the tower is taken out of service for the inspection. SEH, Inc. and KLM Engineering, Inc. were interviewed and the TAC recommends awarding the inspection to KLM Engineering, Inc. at a not -to -exceed cost of $8,800. MOVED by Norris and seconded by McDonald to approve the contact with KLM Engineering, Inc. in the amount of $8,800 to inspect the North and South Water Towers in the City of New Hope. Motion carried. (:\Joint Water Commission\1WC Minutes\20141WC Minutes\08-06-2014 JWC Meeting Minutes.doc Joint Water Commission August 6, 2014 Page 2 of 2 County Road 9 Project Update Due to a number of issues with the pilings at the JWC mainline, delays by the subcontractor and numerous inspections, Stantec is requesting approval to increase the engineering budget by $30,000 to cover the cost of the remaining work. MOVED by Norris and seconded by McDonald to amend the 2014 construction project budget by $30,000 and requested the TAC to submit 2015 costs at the next JWC meeting. Motion carried. Crystal Pump Station Generator Proiect Update The generator is now online with only minor punch list items remaiaeg. The generator will be exercised on a monthly basis. Other Business None. Next Meeting The next meeting is scheduled for Wednesday, S46mber 3, 2014, at 1:30 p. Adiournment Chair Burt adjourned the meeting at 1.,%Lp.m. as D. 38L Chair (:\Joint Water Commission\JWC Minutes\2014 JWC Minutes\08-06-2014 JWC Meeting Minutes.doc PICCHNOLOGIES September 29, 2014 Mr. Thomas Mathisen Joint Water Commission City of Crystal 4141 Douglas Drive N., Crystal, MN 554222 Subject: Manned Visual and Electromagnetic Inspection of 36 -Inch PCCP Water Transmission Main Mr. Maithisen: Pure Technologies U.S. Inc. (Pure Technologies) is pleased to offer the following proposal for the manned visual and electromagnetic inspection of the 36 -inch Pre -stressed Concrete Cylinder Pipe (PCCP). The 36 -inch water transmission main transfers potable water from the City of Minneapolis to the Crystal Reservoir and spans 11,900 feet. The pipeline was constructed in 1963 and has experienced two catastrophic failures within the last 15 months. The purpose of this inspection is to identify pipes that are in a state of incipient failure by identify and locating the number of broken pre -stressing wire wraps and evaluating the impact of the wire wrap breaks on the pipelines structural integrity. The inspection will be conducted over approximately 2,700 linear feet from station 53+07 to station 80+04. PROPOSED SERVICES ► Manned Visual Inspection The primary goal of this inspection is to identify visual indicators of lack of pre -stressing in the pipe. It will also consist of inspecting the condition of the joints to look for problems. Photographs of cracks and other signs of deterioration will be taken. ► Manned Electromagnetic Inspection The primary goal of this inspection is to provide an understanding of the condition of the structural component that provides a pipe's strength—the prestressing wire. An electromagnetic inspection provides a non-destructive method of evaluating the baseline condition of the prestressing wire wraps. Electromagnetic inspections ascertain a magnetic signature for each pipe to identify anomalies that are produced by zones of prestressing wire damage. Various characteristics associated with an anomaly (length, magnitude, phase shift, etc.) are evaluated to provide an estimate of the number of broken wire wraps. This technology works by inducing a varying electrical field in the prestressing wire wraps and measuring the corresponding magnetic field response. The main components of the electromagnetic equipment consist of a transmitter coil to generate the field, a receiver coil to pick up the induced response, and a data logger to record the data. 3040 State Route 22 West, Suite 130, Branchburg, New Jersey 08876 Telephone: 908-526-6600 Fax: 908-526-9900 TECHNOLOGIES This proposal assumes the following_ • Pricing based on a distance of 2,700 of 36 -inch PCCP. • The pipeline will be dewatered and be prepared for access so the manned inspection can be conducted in one day. • If delays occur due to parties other than Pure Technologies, Pure Technologies shall be reimbursed $1,500 per crew member per day for the delay. • The Joint Water Commission will provide the manufacturer's Specification and Lay Schedule to be used for the structural evaluation. If you have any questions about the information provided in this letter, please feel free to contact me. Pure Technologies looks forward to working with the Joint Water Commission on this project. Best Regards, Edward Padewski, III Regional Vice President Pure Technologies U.S. Inc. 3040 State Route 22 West, Suite 130, Branchburg, New Jersey 08876 Telephone: 908-526-6600 Fax: 908-526-9900 TECHNOLOGIES and (d) not disseminate, disclose, sell, publish, or otherwise make available such information to any third party without the prior written consent of the disclosing party. The obligations of the parties with respect to confidentiality shall survive the termination of this Agreement. ARTICLE III - DEFAULT A material breach or default by a party ("Defaulting Party") of any terms, conditions, warranties or representations provided in this Agreement shall give rise to an event of default ("Default"). The other party may, at its option, terminate this Agreement upon giving the Defaulting Party notice in writing of the specific details of the alleged Default and where the Defaulting Party has not remedied such Default within thirty (30) days of receipt of such notice. All amounts outstanding hereunder from Customer to Pure shall immediately be due and payable on Default of Customer which is not cured in the manner required by this Section. ARTICLE IV - LIMIT OF LIABILITY Notwithstanding anything to the contrary contained herein, in no event shall Pure be liable to the Customer for costs of procurement of substitute goods or services, lost profits, lost sales, or business expenditures, investments, business commitments, loss of any goodwill, or for any indirect, special, exemplary, consequential, or incidental damages arising out of, or related to, this Agreement, however caused or under any theory of liability, even if Pure has been advised of the possibility of such damages. Pure's total cumulative liability hereunder, from all causes of action of any kind shall in no event exceed the amount paid by the Customer for the portion of the services under this Agreement. These limitations shall apply notwithstanding any failure of essential purpose of any limited remedy. ARTICLE V - GOVERNING LAW This Agreement shall be construed in accordance with, and the rights of the parties governed by, the laws in force in the State of XXXXX and the parties agree to irrevocably attorn to the jurisdiction of the courts of the State of XXXXX and further agree that any proceedings shall only be taken in respect of this Agreement in such courts. ARTICLE VI - FORCE MAJEURE Neither party hereto shall be liable to the other, for any failure of or delay in the performance of its obligations hereunder nor be deemed to be in breach of this Agreement, if such failure or delay has arisen from "Force Majeure". For the purpose of this Agreement "Force Majeure" shall mean any cause not reasonably in the control of Pure or Customer as the case may be, including, without limitation, acts of God, strikes, lockouts, or other industrial disturbances, acts of the public enemy, wars, blockades, insurrections, riots, epidemics, landslides, earthquakes, fires, storms, floods, high water, wash outs, inclement weather, power failure, telecommunications disruption or failure, orders or acts of civil or military authorities, civil disturbances, or explosions. Where either party hereto is prevented from carrying out its obligations hereunder due to Force Majeure, such obligations so far as they are affected by Force Majeure shall be suspended during the operation of any such event of Force Majeure. The party prevented from carrying out its obligations hereunder due to Force Majeure shall where practical, make reasonable efforts to give notice of the occurrence of such Force Majeure to the other party hereto. ARTICLE VII - TERMINATION This agreement may be canceled or terminated with or without cause by either party by giving thirty (30) days written notice to the other party. The Customer will be responsible for payment on any services received up until the termination date. ARTICLE VIII - LIMITATION OF ACTIONS 3040 State Route 22 West, Suite 130, Branchburg, New Jersey 08876 Telephone: 908-526-6600 Fax: 908-526-9900 _71WW 111W PTCCHNOLOGIES SCHEDULE "A" SMARTBALL® SERVICE CONTRACT TERMS AND CONDITIONS ARTICLE I - SERVICE ACCEPTANCE Pure Technologies U.S. Inc. ("Pure") is under contract to perform inspection services ("Service") for a project that Pure has contracted with the Customer to detect significant leaks in a pipeline described in the proposal. Pure will use a proprietary tool called SmartBall® ("SmartBall®") which has built in acoustic sensors that discerns the acoustic activity associated with leaks. SmartBall® calculates the locations of leaks by detecting acoustic pulses emitted by the ball at receivers attached to pipe appurtenances. This data is then recorded and post -processed into a report that describes presence and location of leaks. Once all data is successfully recorded through the SmartBall®, Pure will deliver the reports to the Customer within days after the completion of the Service which shall constitute final acceptance of the Service by Pure to the Customer (the "Acceptance"). ARTICLE II - CONFIDENTIAL INFORMATION Each party acknowledges that it may receive confidential information from the other party pursuant to this Agreement. "Confidential Information" means any information designated in writing as Confidential Information by the disclosing party. During the period this Agreement is in effect, and at all times thereafter, each party shall (a) safeguard the Confidential Information with the same degree of care that it uses to protect its own Confidential Information, but no less than reasonable care; (b) maintain the confidentiality of such information; (c) not use such information except as permitted under this Agreement; and (d) not disseminate, disclose, sell, publish, or otherwise make available such information to any third party without the prior written consent of the disclosing party. The obligations of the parties with respect to confidentiality shall survive the termination of this Agreement. ARTICLE III - DEFAULT A material breach or default by a party ("Defaulting Party") of any terms, conditions, warranties or representations provided in this Agreement shall give rise to an event of default ("Default'). The other party may, at its option, terminate this Agreement upon giving the Defaulting Party notice in writing of the specific details of the alleged Default and where the Defaulting Party has not remedied such Default within thirty (30) days of receipt of such notice. All amounts outstanding hereunder from Customer to Pure shall immediately be due and payable on Default of Customer which is not cured in the manner required by this Section. ARTICLE IV - LIMIT OF LIABILITY 3040 State Route 22 West, Suite 130, Branchburg, New Jersey 08876 Telephone: 908-526-6600 Fax: 908-526-9900 TECHNOLOGIES 4) Performance of Service: Pure shall perform the services necessary to complete the inspection of the project in accordance with the procedures described in the proposal, in a timely and professional manner, consistent with industry standards, at a location, place and time as stipulated in the proposal. 5) Temporary Conditions Present: The SmartBallO device detects acoustic anomalies that possess acoustic characteristics similar to leaks or pockets of trapped gas in pressurized pipelines at the time of the survey. There may be situations whereby a leak or pocket of trapped gas is not present during the time of the survey. Debris, pressure changes, or other short term occurrences may be present which may temporarily stop a leak or evacuate the pocket of gas and therefore will not be identified. 6) Reimbursable Costs incurred due to Unexpected Occurrences: In addition to Pure's Fee and general conditions payable hereunder the Customer shall reimburse Pure for costs reasonably and necessarily incurred not compensated by insurance (hereinafter the "Reimbursable Costs") due to unforeseen or unexpected circumstances described below: a) If delays occur due to parties other than Pure, Pure shall be reimbursed for the delay at a rate of $1500 per day per person plus $15,000 for additional mobilizations. Should delays occur due to Pure, no additional costs will apply; and b) If at the time of performing services under this agreement an obstruction, low pipeline velocity or an unforeseen circumstance occurs rendering the SmartBall® device unattainable, Pure shall be reimbursed for the sum of $5,000 for the planning efforts on the project and $10,000 for mobilization. If the device is unattainable due to actions by Pure, no reimbursement shall be provided. As a condition precedent to payment for such costs, Pure must give written notice to the Customer within 48 -hours after incurring such costs. ARTICLE XI - ENUREMENT Subject to the terms hereof, this Agreement shall enure to the benefit of and be binding upon the parties hereto and their respective heirs, executors, administrators, successors, assigns and legal representatives. 3040 State Route 22 West, Suite 130, Branchburg, New Jersey 08876 Telephone:908-526-6600 Fax: 908-526-9900