10-28-2014 JWC Agenda PacketGolden Valley • Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
October 28, 2014 — 2:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — September 30, 2014
3. 36 -Inch Watermain Emergency Repair Update (Mathisen)
a. Inspection results
b. Long-term financial planning of JWC system
4. Approve Operations and Maintenance Agreement between Minneapolis Park & Recreation Board
and Joint Water Commission (Tracy)
5. Update on Emergency Backup Water Supply Project (Paschke/Mathisen/Tracy)
6. Update on County Road 9 Project (Mathisen)
7. Other Business
8. Adjournment
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JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of September 30, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:09 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Tom Burt, City Manager, Golden Valley
Kirk McDonald, City Manager, New Hope
Anne Norris, City Manager, Crystal
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope
Dave Lemke, Utilities Supervisor, New Hope
Sue Virnig, Finance Director, Golden Valley
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance
Kelley Janes, Utilities Supervisor, Gold%GSn
Pat Schutrop, Administrative Assistant
Others Present
Regan Murphy, Mayor,A
George Selman, Coun
Pat Backer, Council Me
Marcia Glick, City Manage
On September 1$,
Robbinsdale. The m
15 months. It was tl
failure, staff is cone
minutes of the August 6, 2014 meeting as
the JWC 36 -inch water transmission main in the City of
d in 1963 and this is the second failure on the line within the last
ak occurred due to construction damage, but with this recent
In December 2013, JWC contracted with Pure Technologies to use its Smart Ball technology to inspect
the line for leaks. No leaks were found at that time. Tom Mathisen presented a new proposal from Pure
Technologies to inspect the joints and look for indicators of pre -stressing in the pipe. The inspection will
include a manned visual inspection, manned electromagnetic inspection, and engineering analysis and
report. The total cost for this inspection is $85,000 and will cover the area between Lake Road and
Highway 100. Chair Burt asked if the JWC should conduct an operational audit. Crystal staff did not
believe the failures were due to transmission operations. Randy Kloepper said operations was taken into
consideration when considering the cause of the break. With the manned visual inspection, broken pre-
stressing wire wraps will be identified and the impacts of those breaks on the structural integrity of the
pipeline evaluated. Test results are expected by October 17.
(:\Joint Water Commission\1WC Minutes\2014 JWC Minutes\09-30-2014 JWC Minutes.doc
Joint Water Commission
September 30, 2014
Page 2 of 2
Representatives of Robbinsdale City Council attended and asked if the JWC is financially able to fix the
pipe. They also asked for an insurance update regarding homeowners who had sewage backups in their
homes as a result of the break. Chair Burt reassured Robbinsdale that repairing the line is a priority and
the JWC will redirect CIP projects to fund the repair. Sue Virnig added claim information has been
forwarded to the League of Minnesota Cities (LMC) and more information should be available next
week. There were 11 names and addresses on the list and the LMC has not heard back from all the
residents on that list yet. Robbinsdale contacted the LMC about the liability concern and was told the
adjusters do not assign liability until their investigation is completed, which is confusing to the
homeowners. Robbinsdale asked the JWC to continue to update them as information becomes available
from the LMC.
MOVED by Norris and seconded by McDonald to approve the cgWt with Pure Technologies in the
amount of $85,000 for emergency repairs of the 36 -inch wa Motion carried.
Iff
Emergency Backup Water Supply Project Update
Crystal's two wells are excavated to a 400 -foot dept the contracto urrently finishing the casing
installation on the second well. Crystal expects t tractor to be compl by the end of October
and the wells will be operational. The Golden Val ell is on schedule for co ction in spring 2015.
County Road 9 Proiect Update
Mathisen attended the pressure testindkLhe new 24-inc Robbinsdale. He re ested approval
from the JWC for Total Controls' invoic
MOVED by Norris and seconded by McDo
carried.
Other Business
• KLM Engineerin
showed no issues.
Adjournment
Chair Burt adjourned the
ATTEST:
Pat Schutrop, Recording Secretary
to a
the invoWfrom Total Controls. Motion
e New Hope South Tower and initial results
acted on October 16. After completion of the
IV report of both towers.
and repair costs for the 36 -inch main
rs to review for discussion at the next
nesday, November 5, 2014, at 1:30 p.m.
Thomas D. Burt, Chair
I:\Joint Water Commission\1WC Minutes\2014JWC Minutes\09-30-20141WC Minutes.doc
Cys
STAFF REPORT
Electro -Magnetic Inspection Results Oct 2014
I. T
FROM: Tom Mathison, Public Works Director & City Engineer
TO: Joint Water Commission
DATE: October 27, 2014
RE: Inspection of 36 -inch PCCP JWC Pipeline from Mpls
On Friday October 17, we received the results from the recent pipeline inspection
conducted by Pure Technologies. They entered the pipeline at the location of the
September failure on 42nd Avenue in Robbinsdale. This is located just west of Station
70+90 on the asbuilt drawings which is just west of the BN tracks, about two blocks
west of West Broadway and three blocks east of Hwy 100.
Pure Tech had a six person team. One person remained at the access point in the
excavation, three people did the visual inspection, and two pushed the EM cart. In the
east direction they were able to get to Lake Road, which is east of Co Rd 81. In the
west direction they were able to get all to the Hwy 100 crossing.
Results from the electro -magnetic inspection/analysis show 19 locations with anomalies
of which 3 they have determined are not related to good or bad pipe condition. The
results are shown in the attached email and are summarized as follows:
Pipes # 85 and #131 are in an imminent failure condition showing steel liner
corrosion.
Pipes # 62, 113, 118, and 155 have enough broken wires that they have
exceeded their yield limit (based on 80psi operating pressure plus 40 psi surge
pressure = 120 psi to failure)
The remaining 9 pipes have broken wires just inside the spigot or bell ends.
The other 91 % of the pipeline is in good condition (the good news).
It is very fortunate we were able to conduct this type of inspection prior to putting the
pipeline back in service. Had we done, most likely there would have been yet another
catastrophic failure in the near future. We do have safeguards in place that would shut
down the pipeline in the event of a failure. This would greatly reduce the overall
damage,, but would not prevent failure to the road and damage in the immediate vicinity.
Based on the condition of the section of pipe that was inspected, we cannot put the
pipeline back in service at full operating pressure. In the short term, we are developing
OPERATIONS AND MAINTENANCE
AGREEMENT
THIS AGREEMENT is made and entered as of this day of ,
2014 by and between the City of Minneapolis, acting by and through its Park and
Recreation Board (MPRB), a body corporate and politic under the laws of the State of
Minnesota, and the Joint Water Commission (JWC), a Joint Powers Commission
involving the cities of Crystal, Golden Valley, and New Hope.
RECITALS
A. In 2014, the MPRB amended and restated its 1965 Easement Agreement with the
Village (now City) of Golden Valley (Golden Valley), in which it enlarged the
area of property covered by the 1965 Easement agreement in order that Golden
Valley, in association with the JWC, could construct an emergency water well on
the additional property as required by the Minnesota Department of Health
(MDH). The document evidencing this easement was subsequently recorded as
Document No. with the Hennepin County Recorder.
B. The JWC finds that in constructing the emergency water well it will be displacing
sand and potentially disposing of sand when digging the well.
C. The MPRB may have a use for the sand at its golf courses but at this time prefers
not to commit to taking the sand.
D. The JWC is willing to give a portion of this sand to the MPRB for use on its golf
courses, if the MPRB so desires.
E. The JWC will regularly operate the wells to ensure proper operation and
maintenance of the emergency well system on a schedule determined by the JWC.
The amount of water produced is not large and shall be discharged into the nearest
stormwater basin.
F. The MPRB may have a use for and may desire to use this excess water for winter
sports activities during the months of November through February of each year.
Any MPRB use of the excess water or any additional water that is needed to
support MPRB operations shall be discussed and approved by the JWC.
G. The JWC desires to direct this excess water for use by the Park Board during the
months of November through February each year (upon construction of a
conveyance and storage system).
H. The Park Board and JWC desire to set out certain details regarding the City's use
of the�Easement Property for operations and maintenance purposes.
1
NOW, THEREFORE, in consideration of the foregoing and for good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree as follows.
Term. This Agreement will be in full force and effect from the date of signing
through December 31, unless terminated earlier pursuant to the
terms of this Agreement
2. JWC's Obligations. The JWC shall:
a. If requested by MPRB, give MPRB access to a portion of the sand, that is
displaced by the construction/digging of the emergency water well;
b. Install a pump, water line and cut off valve at the emergency water well
that direction of the excess water from testing to MPRB's water line
during the months of November through February;
c. Ensure that the pump is operational at all times that this agreement is in
effect;
d. Ensure that all excess water from normal operation is directed to the
MPRB and its water line during the months of November through
February of each year that this agreement is in effect; and
e. Remove all sand from the site duringlafter the JWC completes its
construction of the emergency well. The sand will be delivered to a site
owned by Golden Valley for storage.
3. Park Board's Obligations. The Park Board shall:
a. Transport the sand that will be used by the MPRB for its operations from
the Golden Valley-owned"site to the MPRB site.
b. Pay for all utility and maintenance charges associated with the use of the
JWC's well in directing water to the MPRB during the months of
November through February of each year that this agreement is in effect
but only for the amount of water taken by MPRB exceeds the regular
exercising of the well. The payment of such utility and maintenance
charges shall also be offset by MPRB use of JWC well water during other
months for the benefit of the JWC.
4. Indemnification. Each party is responsible for its own acts and omissions and
the results thereof to the extent authorized by law. Minnesota Statutes chapter
466 and other applicable laws govern the parties' liability. Nothing herein
shall be construed to waive or limit any immunity from, or limitation on,
liability available to either party, whether set forth in Minnesota Statutes
chapter 466 or otherwise.
5. Successors and Assigns. Neither the JWC nor the MPRB shall have the right
to assign its rights, obligations and interests under this Agreement to any other
party without prior written consent of the other party.
E
6. Amendment, Modification or Waiver. No amendment, modification or waiver
of any condition, provision or term of this Agreement shall be valid or of any
effect unless made in writing and signed by the party or parties to be bound, or
its duly authorized representative. Any waiver by either party shall be
effective only with respect to the subject matter thereof and the particular
occurrence described therein, and shall not affect the rights of either party
with respect to any similar or dissimilar occurrences in the future.
7. No Agency. Nothing contained herein and no action by either party hereto
will be deemed or construed by such parties or by any third person to create
the relationship of principal and agent or a partnership or a joint venture or
any other association between the parties hereto.
8. Termination. This Agreement may be terminated any time after 2024 by the
either the MPRB or the JWC by the terminating party giving the other party
180 days written notice prior to the date of termination. Any such termination
shall be in writing and signed by the parties.. Termination shall not require the
JWC to remove any, portion of the well from the easement or limit the use of
the facility on the MPRB property.
9. Notices. Any notice given under this Agreement shall be deemed given on the
first business day following the date the same is deposited in the United States
Mail (registered or certified) postage prepaid, addressed as follows:
To the Park Board: Minneapolis Park and Recreation Board
Attn: Superintendent
2117 West River Road North
Minneapolis, MN 55411
To the JWC: Joint Water Commission
Attn: Tom Burt
7800 Golden Valley Road
Golden Valley, MN 55,427
10. Governing Laws. This Agreement will be construed in accordance with the
laws of the State of Minnesota.
3
IN WITNESS WHEREOF, the MPRB and the JWC have entered into this Agreement as
of the date and year first above written
Joint Water Commission
By:
Its
Date:
Approved as to form:
Golden Valley City Attorney
n
City of Minneapolis, acting by
and throug. •ts Park and Recreation
Board
l 9
By: 'Wi
Ij President iti-c
Date:
By:_
Its Secretary
Date:
Approved as to form:
Park Board Attorney