01-07-2015 JWC Agenda PacketGolden Valley -Crystal • New Hope
AGENDA
JOINT WATER COMMISSION
January 7, 2015 —1:30 p.m.
Council Conference Room
Golden Valley City Hall
1. Call to Order
2. Approval of Minutes — December 3, 2014
3. Resolution 15-01- Designating Depositories for Joint Water Funds (Virnig)
4. Approve Audit Contract with MMKR (Virnig)
5. 36 -Inch Watermain Emergency Repair Update (Paschke, Oliver, Houle)
6. Replacement of the Golden Valley Generator Radiator and Generator Monitoring Contract
(Tracy)
7. Update on Emergency Backup Water Supply Project (Paschke/Houle/Tracy)
8. Update on County Road 9 Project (Houle)
9. Sprint Spectrum Second Amendment to Site Lease Agreement (Virnig)
30. Other Business
11. Adjournment
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JOINT WATER COMMISSION MINUTES
Golden Valley - Crystal - New Hope
Meeting of December 3, 2014
The Golden Valley — Crystal — New Hope Joint Water Commission meeting was called to order at
1:31 p.m. in the City of Golden Valley Council Conference Room.
Commissioners Present
Anne Norris, City Manager, Crystal
Kirk McDonald, City Manager, New Hope
Staff Present
Tom Mathisen, City Engineer, Crystal
Randy Kloepper, Utilities Superintendent, Crystal
Wayne Houle, Acting City Engineer, Crystal
Bob Paschke, Director of Public Works, New Hope
Bernie Weber, Operations Manager, New Hope'
Dave Lemke, Utilities Supervisor, New Hope
Chantell Knauss, Assistant City Manager, City of Gi
Sue Virnig, Finance Director, Golden Vaey
Marc Nevinski, Physical Development r, Go
Jeff Oliver, City Engineer, Golden Valley
Bert Tracy, Public Works Maintenance Su is
Kelley lanes, Utilities Supervisor, Golden Va
Pat Schutrop, Administraant, Golde a'
compromised tha%
directed the TAC to
pipe built and online
The TAC prepared a
consultants:
TKDA
SEH, Inc.
Bolton & Menk, Inc.
minutes of the October 28, 2014 meeting
ire TeWologies revealed the 36 -inch pipe was more
At the October 28, 2014 JWC meeting, the commissioners
to review and design the repairs. The expectation is to have the
and forwarded to the following three qualified local
After review of the proposals received and interviews with each consultant team, the TAC agreed that
Bolton & Menk had the knowledge and experience necessary to complete the project.
Bolton & Menk submitted a letter of understanding for the work associated with performing the
preliminary design, final design/bidding and construction services. The bidding process is scheduled for
IdJoiM WMer Commisslon4WC M1nWes\20141WC Minutes\12-03-20141WC MinuMs.doc
Joint Water Commission
December 3, 2014
Page 2 of 3
mid-February 2015. They are proposing to start the survey work immediately to gather technical data on
the pipe. The fee for this initial phase of the work is estimated not to exceed $58,000.
Robbinsdale City Manager Marcia Glick asked if when the survey work is done, consideration be taken
into account the position of the Robbinsdale sanitary sewer located beneath the watermain and the
possibility of replacing that line due to the possible impacts of installing a new line over an older system.
Because of the existing situation, ideally the infrastructure concerns can be coordinated between
Robbinsdale and Crystal. Mathisen said that there are different methods of rehabilitating the
Robbinsdale pipe versus excavation and replacement. The cured -in-place pipelining is one alternative
that should be evaluated. The TAC will work with Robbinsdale to accomplish the long-term solutions.
MOVED by McDonald and seconded by Norris to approve the UlFal from Bolton & Menk, Inc. for
work associated with the preliminary design, final design/bililMd constructions services associated
with the 36 -inch PCCP line repair/replacement project in o of to exceed $58.000. Motion
carried.
McDonald suggested the 1WC do a media releaseAre status of this pr
City Manager Chantell Knauss will work with theen Valley and New
work together in preparation of the release. A&
Construction of the Golden Valley well
started test pumping both of its wells sep
generators failed. That test will be redone.
gathering process for the d protect
drawdown from the Ci ale as
will be part of the pip id packs
Valley Assistant
'.h pipe repair is completed. Crystal
tested together, one of the well
oncern and is part of the data
cewed any reports of water
Th ew Hope well improvements
was installed affecting Robbinsdale and
<ed out except for one section that will be
as re4Wted an extension to its lease and has modified the lease
al rate increase of 3% versus the annual increase based on the
ised lease agreement will need to be reviewed by the JWC's
pay for the prorated cost of the extension and legal fees when the
MOVED by Norris and seconded by McDonald authorizing the City of New Hope to forward the
revised lease agreement with Sprint to the attorney for review. Motion carried.
2. Today is Tom Mathisen's last JWC meeting. He will be retiring from the City of Crystal as its
Director of Public Works/City Engineer on December 31, 2014.
MOVED by McDonald and seconded by Norris to formally extend sincere appreciation to Tom
Mathisen for his work and service to the Joint Water Commission. Motion carried.
I:\IoiM WMe, C.m.illion\I WC M'muh1\20141WC Minute1\12-0320141WC Minu.,d.l
Joint Water Commission
December 3, 2014
Page 3 of 3
Next Meeting
The next meeting is scheduled for Wednesday, January 7, 2015, at 1:30 p.m.
Adiournment
Vice Chair Norris adjourned the meeting at 1:58 p.m.
ATTEST:
Pat Scl
Anne Norris, Vice Chair
VolntWMrCommisslonVWCMlnueSVO14JWC Mlnu[ \U-0320141WCMlnuesda
Resolution 15-01
January 7, 2015
Commissioner introduced the following resolution and moved its
adoption:
RESOLUTION DESIGNATING DEPOSITORIES FOR JOINT WATER FUNDS
BE IT RESOLVED by the Joint Water Commission of the Cities of Golden Valley,
Crystal, and New Hope that the following are named as depositories for funds on deposit
as provided in the Laws of the State of Minnesota:
Wells Fargo Golden Valley
BE IT FURTHER RESOLVED that the following signatories or alternates are
authorized to sign on checks drawn on funds deposited:
General Checking:
Joint Water Chair
Alternate:
Joint Water Vice Chair
BE IT FURTHER RESOLVED that the following shall be authorized to make
investments of Joint Water Funds and shall be authorized to deposit the principal of said
investments in the above named depositories and beneficial to the Joint Water
Commission: Joint Water Chair, Golden Valley's Finance Director; Golden Valley
Accounting Coordinator.
Thomas D. Burt, Chair
ATTEST:
Anne Norris, Vice Chair
The motion for the adoption of the foregoing resolution was seconded by
and upon a vote being taken thereon, the following voted in favor thereof: ;
and the following voted against the same: ;
whereupon said resolution was declared duly passed and adopted, signed by the Chair
and his signature attested by the Vice Chair.
Sprint Site ID: MS03XCO38
SECOND AMENDMENT TO SITE LEASE AGREEMENT
THIS SECOND AMENDMENT TO SITE LEASE AGREEMENT ("Amendment") is
made effective as of , 201 ("Effective Date"), by and
between Golden Valley -Crystal -New Hope Joint Water Commission ("Landlord") and Sprint
Spectrum Realty Company, L.P., a Delaware limited partnership, successor in interest to Sprint
Spectrum L.P., a Delaware limited partnership ("Tenant")
BACKGROUND
Pursuant to a Site Lease Agreement dated October 31, 1997, as amended by Amendment
to Site Lease Agreement dated October 12, 1998 (collectively, the "Lease"), Landlord leased to
Tenant a certain portion of real property located at 2801 Hillsboro Avenue N, City of New Hope,
County of Hennepin, State of Minnesota, as more particularly described in Exhibit B to the
Lease ("Leased Premises").
Landlord and Tenant desire to amend the Lease as set forth herein. Words and phrases
having a defined meaning in the Lease have the same respective meanings when used herein
unless otherwise expressly stated.
AGREEMENT
The parties agree as follows:
Term. Paragraph 4 of the Lease is amended by adding the following:
Notwithstanding anything set forth in Paragraph 4 to the contrary, the current term of the
Lease will expire on December 31, 2016. Commencing on January 1, 2017, the term of the
Lease ("New Initial Term") is sixty (60) months. The Lease will be automatically renewed for
up to two (2) additional terms (each an "Additional Renewal Term") of sixty (60) months each.
Each Additional Renewal Term will be deemed automatically exercised without any action by
either party unless a party gives written notice of its decision not to exercise any options to the
other party at least twelve (12) months before expiration of the then current term.
2. Rent. Paragraph 2 of the Lease is amended by adding the following:
Notwithstanding anything set forth in Paragraph 2 to the contrary, effective January 1,
2017, the annual rent shall be paid in equal annual installments of Thirty -Six Thousand and
No/100 Dollars ($36,000.00), and shall continue during the term (until increased as set forth
herein), partial years to be prorated, in advance ("Annual Rent"). Thereafter, commencing on
January 1, 2018, the Annual Rent will be increased annually by three percent (3%) of the then
current Annual Rent.
3. Reimbursement of Attorney Fees.
Tenant agrees to reimburse Landlord for the actual costs incurred by Landlord to have
Landlord's attorney review this Lease, up to a maximum of $2,500.00. Payment will be made to
Tenant within 45 days following receipt of an invoice and reasonable supporting documentation.
Landlord initials: Tenant initials:
�, 1
Sprint Site ID: MS03XC038
4. Notices. Paragraph 22 of the Lease is deleted in its entirety and replaced with the
following:
"All notices, requests, demands or other communications with respect to the Lease,
whether or not herein expressly provided for, must be in writing and will be deemed to have been
delivered upon receipt or refusal to accept delivery after being either mailed by United States
first-class certified or registered mail, postage prepaid, return receipt requested or deposited with
an overnight courier service for next -day delivery to the parties at the following addresses (the
addresses may be changed by either party by giving written notice).
Landlord: Golden Valley -Crystal -New Hope Joint Water Commission
7800 Golden Valley Road
Golden Valley, MN 55427
Tenant: Sprint Spectrum Realty Company, L.P.
Sprint Property Services
Site ID: MS03XC038
Mailstop KSOPHTO101-Z2650
6391 Sprint Parkway
Overland Park, KS 66251-2650
with a copy to: Sprint Law Department
Attn: Real Estate Attorney
Site ID: MS03XC038
Mailstop KSOPHTO101-Z2020
6391 Sprint Parkway
Overland Park, KS 66251-2020"
5. Reaffirmation; Intention to be Bound. Except as provided in this Amendment,
each and every term, condition and agreement contained in the Lease will remain in full force
and effect. The parties reaffirm that the representations and warranties made by each of the
paries in the Lease are true and accurate as of the Effective Date. The parties executing this
Amendment, on behalf of themselves, their assigns and successors, acknowledge and reaffirm
their intention to be bound by the terms and conditions of the Lease.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
Landlord initials: Tenant initials:
—1 2
Sprint Site m: MS03XC038
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of
the Effective Date.
Landlord:
Golden Valley -Crystal -New Hope Joint
Water Commission
By:
Name:
Title:
Date:
Tenant:
Sprint Spectrum Realty Company, L.P.,
a Delaware limited partnership
0
Name: Michael Mi=ll
Title: Manager— Vendor Management
Date:
Landlord initials: Tenant initials:
., 3